HRAB 07-20-04 Meeting AgendaCOUNTY of FREDERICK
Department of Planning and Development
540/665-5651
FAX: 540/665-6395
MEMORANDUM T1
---ter
TO: Historic Resources Advisory Board
FROM: Candice E. Mills, Planner I
RE: July Meeting Agenda
DATE: July 12, 2004
The Frederick County Historic Resources Advisory Board (HRAB) will be meeting on Tuesday, July 0
2004, at 7:30 p.m., in the Board of Supervisors' Executive Session Room* in the Frederick County
Administration Building, 107 North hent Street, Winchester, Virginia. The HRAB will discuss the
following items:
AGENDA
Overview of information provided by Sympoetica from the HRAB training session.
2. Discussion on the creation of bylaws for the HRAB.
Please contact this office if you will not be able to attend this meeting. Thank you.
*PLEASE NOTE MEETING LOCATION
Access to this building is limited during the evening hours. Therefore, it will be necessary to enter the
building through the rear door of the Board Room. I would encourage committee members to park in the
county parking lot located behind the new addition (accessible off of Cameron Street).
CEM/bad
Attachments
107 North Kent Street • Winchester, Virginia 22601-5000
ESTABLISHING BYLAWS
Bylaws Refined
Webster's: "Rules governing the internal affairs of an organization".
Bylaws Should Include:
1. Purpose of the Organization
1.1. Creation/Source of Authority
1.2. Mission
2. Membership
2.1. Number of members
2.2. Method of appointment, including who makes appointments, terms of office,
how to fill vacancies & removal of members for cause
2.3. Officers and their duties
2.4. Committees (If any) and their purpose
2.5. Required qualifications and on-going training
2.6. Conflict of interest provision
2.7. Compensation
3. Meetings
3.1. When/How Often regular meetings are held
3.2. Special meetings — who may call, member notice requirements
3.3. Site Visits
3.4. Public Notice requirements
3.5. Closed Sessions
3.6. Quorum & Voting Rules
3.7. Rules of Conduct (e.g., Roberts Rules)
3.8. Attendance Requirements
4. Powers & Duties
4.1. Roles and authority (e.g., make recommendations on rezoning applications,
recommend new historic overlay zones, act on certificate of appropriateness
applications in historic overlay zones)
4.2. Criteria for decisions
5. Application Review Process
5.1. How applications are to be processed
5.2. Timeframe for Board action
6. Bylaw Amendment Process