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CPPC 11-14-94 Meeting AgendaCOUNTY of FREDERICK Department of Planning and Development 703 /665-5651 Fax 703 / 678-0682 MEMORANDUM TO: Comprehensive Plans and Programs Committee FROM: Kris C. Tierney, Deputy Planning Director RE: Meeting Date and Agenda DATE: November 9, 1994 There will be a meeting of the Comprehensive Plans and Programs Committee on November 14, 1993 at 7:30 pm in the Conference Room of the Old County Court House. Please let me know if you are unable to attend. AGENDA 1) Discussion of DRAFT text update for 1995 Comprehensive Plan. The staff has completed the majority of the proposed 1995 update of the Plan. In addition to the annual statistical updates of information on such things as employment trends, and economic and building permit information, the major text addition this year pertains to the recently completed corridor studies. Attached is a copy of those portions of the Plan which contain significant updates. Text that is proposed for addition is &d. and that which is proposed for deletion has been stfi .kef „t Those items yet to be completed are; updating the history section to include information on the Battlefield Task Force, update the Eastern Road Plan (as was discussed at our last meeting) and Land Use Maps, update the Transportation chapter to include discussion of a bikeway system and a map of same, update information on the County Offices and finally, update the action program to reflect these changes. The staff hopes to have these items completed within the next couple of weeks. 9 North Loudoun Street P.O. Box 601 Winchester, VA 22601 Winchester, VA 22604 In order to get the Plan update before the Planning Commission for discussion in December (so that they can hold a public hearing in January) we would need to place it on the December 7 agenda (assuming the December 21st meeting will be cancelled). The December 7th agenda is mailed out on the 25 of November. Therefore, the Committee will need to decide whether the work yet to be completed is significant enough to warrant a second meeting this month, or if you are comfortable in sending the proposed update to the Commission based on what you have seen to date. 2) Discussion of request for expansion of Urban Development Area. Enclosed is a letter from Mr. Delmar Robinson, Jr. which requests the inclusion of a tract, consisting of roughly 27 acres, in the UDA. The parcel is located on the west side of Merriman's Lane. Information pertaining to this request, including a location map, are enclosed. 3) Discussion of DRAFT proposal for 1995-96 Capital Improvements Plan. Staff has collected information from the relevant County departments on proposed capital projects. There are only two new projects proposed. Staff has ranked these new projects and has put together a draft of the CIP for the Committees review. Materials are enclosed pertaining to this item. REQUEST FOR UDA EXPANSION C. L. ROBII SON c®RPORATION Post Office Box 2138 Winchester, Virginia 22601 703/662 - 3869 October 6, 1994 �.�k56 789�� OCT 1994 RECEIVED e-4 00T W RANNIN6 Mr. Robert Watkins r7 AND0EYtt*PMEM[ Planning Director Department of Planning and Development, , �9 9 N. Loudoun Street .J Winchester, VA 22601 Dear Mr. Watkins, The C. L. Robinson Corp. owns a 27 acre property that is located adjacent to the Winchester City limits on Route 621. This land was severed from our Company farm when Route 37 was built. It is difficult to reach the land to farm it, requiring farm equipment to be moved over the public roads, and is also too small to be a productive agricultural unit. We request that this property be included in the County's urban development plan. We request this due to direct access to water and sewer located adjacent to the property immediately across the Winchester & Western Railroad property. The sewer line is the same one that serves the Hospital and Merriman's Estate which is also in Frederick County. Thank you for your consideration of this request. Sincerely, C. L. ROBINSON CORPORATION Delmer Robinson, Jr. Chairman of the Board DRjr/brs 34 X14, 32 Fs�F 'P ti Oto TRA C T 3 ti 36 26.895 A CRes ° r� Ld 46 � 4 Q �T 44 o �R, 3TA p 42 �04/ ., 43 39 53- :r+`i;aµ O 0 to '111ACT 3: Begin. --ng at( 30 v ), a point in the .Center Route 621, a corner o 11,, -'11d;1,, -'11d;; thence f Line °f e Western Railroad Winchester � � . with the to the four following Lines of the said Western Railroad Land l t (ChordN 38' 10' with the arc line 141.84 56 W - 141.79 ft. Radius 1,559.633 ft.) t c' (31); thence N 35' 34'�� 37 W - 732.91 ft• tri t h to (32)% thencethe Arc Line 313-43 ft. (Chord N 39' If Radius 2 22� 35" W - 313.20 ' .363.250 ft.) to (33); thence N 43' 10' 33" W 91.9'.i ft. to (34), an iron pin in the Southeastern Line (t,i►ni t..ed Access Line) of Va. Route 37; t f„1 t r��►irrg said hence with the four Lines, S 22' 52' 18” W raccna�:ete V. - 572.80 It. to (35) D.O.T. monument• ' a thence S 18' 09' a concrete 51" W - 396.71 ft. V'n•O•T• monument; thence g 12•„ t;7I.I)t) ft. to (37), a concrete 43' 14 N - V'D•O•T• mon• 16' 32'H 67 ft. to (38) ument• .- 809. thence S 09' Land; thence an iron pin, a corner to the Irl, i t e with the Northwestern the Line of tl 35' .1.6' 31” said Land, t; - 482.76 ft. to tls�. i i�►�est:errx Line of Va. (39) • a railroad spike the Route 621• thence with - - "111119 said Lines,W - 1 _ N 34' 11' 11" the four . 7.70 ft. to (40), a V•v•O•T• monument; thence N 28' 36' 14" E 332.44 fk. all iron pin; thence N 61' 52' 2511 E - 86.57 ft. 117.), an iron pin; thence S 55' 36' 491, 49„ t; - 10.00 ft. 1'"1111 i n the said Center Line of Va. to (43), a Route 621 1 , 11 said t c,} } c�tr.Ltr , thence witty the 45' 06' 0 g Center Lines with the Arc Line 178.57 ft. ” E (�°lir,► TI }1 177.52 ft,, Radius 477.465 ft.) to i't); khence N 55' 48' S1" E - 187.61 ft. to I I•s n r. ca Line 299. 99 (chord 1 (45); thence with ft. ' 09 N 55 05" E R,tllfr�a 12,966.614 299.98 ft., ft.) to (46); thence N 54' 29' 19" 1; - 405.8 II 10 the beginning. 7 (•'()latatrairrg: 26.895 Acres t'"",eyed: 15 October 1990 �IEALTIU0 ► Extending the Urban Development Area west toward Route 37 would encompass approximately 1200 acres. With the exception Melco Inc. located on parcel 53-A-94, all the land is zoned RA. The spreadsheet shows all the parcels, owners, acres, improvement values, and zoning located in the area between Route 37 and the Urban Development Area. Parcels that have considerable improvements or that consists of five acres or less are denoted in yellow. These areas most likely have single family residences on the land. Areas denoted in orange are parcels with commercial improvements. The area located south of Route 628 (PIN# 63-A-7, 63 -A -18E, 63 -A -18D, and 63-A- 18) are part of the Grimm Farm. PIN# OA r Acres In ovements Zoning__ 53-3-A Ridgely White 33.37 0 RA 53 -A -A1 Robert Solenberger 3 0 RA 53-A-94 MELCO, Inc. 5.6 269,900 B-2 53-A-95 James C Gordon, Jr. 1.4 0 RA 53-A-92 Ridgely White 173.94 417,800 RA 53-A-91 Francis Marshall 100 11,100 RA 53-A-90 Ridgely White 25 180,500 RA 63-A-1 Triple S Associates 198.51 148,000 RA 63 -A -1A Aubrey & Alice Shiley 1.14 89,600 RA 63-A-1 D Triple S Associates 63.91 1,000 RA 63-A-2 Bank of Clarke Co. 16.92 0 RA 63 -A -2A Kenneth Marshall 7.08 0 RA 63-A-213 Commonwealth of VA 3.66 0 Ra 63 -A -2C Stephen Swimley 2.25 169,800 RA 63 -A -2E Blue Ridge Grace Brethern 10 344,100 RA 63 -A -2F Robert Rhoads 5 186,400 RA 63-A-21 Robert Herrell 2 0 RA 63 -A -2J K&M Enterprises 1.44 173,300 RA 63 -A -2K C&W Properties 3.56 121,600 RA 63-A-21- William Bridgeforth 2 437,600 RA 63-5-1-1 Clayhill Farms 5 238,600 RA 63-5-1-2 Clayhill Farms 5 167,900 RA 63-5-1-3 Clayhill Farms 5 160,900 RA 63-5-1-4 Clayhill Farms 5 215,900 RA 63-5-1-5 Clayhill Farms 5 156,900 RA 63-5-1-6 Clayhill Farms 5 263,700 RA 63-5-1-7 Clayhill Farms 5 159,600 RA 63-5-1-8 Clayhill Farms 5 201,700 RA 63-5-2-9 Clayhill Farms 5.19 0 RA 63-5-2-10 Clayhill Farms 5 0 RA 63-5-3-11 Clayhill Farms 2.74 0 RA 63-5-3-12 Clayhill Farms 3.07 208,700 RA 63-5-3-13 Clayhill Farms 3.87 0 RA 63-5-3-14 Clayhill Farms 3.97 0 RA 63-5-3-15 Clayhill Farms 2.98 198,000 RA 63-5-3-16 Clayhill Farms 2.16 0 RA 63 -A -2D Ruth Bridgeforth 60.88 1,198,800 RA 63-A-3 Glaize Development Inc. 8.43 0 RA 63 -A -3A George Cather 5 0 RA 63 -A -4D Trustees of Win. Church 13.58 0 RA 63-A-5 Walter Gruff 3.46 0 RA 63 -A -5A Walter Gruff 2.01 0 RA 63 -A -4C Congregational United Church 7.19 206,000 RA 63 -A -4B Elmer Marple 2 98,000 RA 63-A-4 Swagler H. Koonce 28.88 194,400 RA 63-A-8 Courtney Lowe 0.5 54,500 RA 63-A-9 Richard C. Sankovich 0.5 102,300 RA 63-A-10 Richard C. Sankovich 0.28 0 RA 63-A-11 Cecil Affleck 0.57 88,000 RA 63-A-12 Richard Nagel 0.5 51,200 RA 63-A-13 John Smith 36.93 53,600 RA 62-A-73 Julian Glass 68.29 0 RA 62-A-75 Ronald Keeler 8.43 8,100 RA 63-A-7 F&m Bank of Winchester 58.28 49,800 RA 63 -A -18E F&m Bank of Winchester 35.4 0 RA 63 -A -18D F&m Bank of Winchester 36.75 0 RA 63-A-18 F&m Bank of Winchester 15.28 54,100 RA 63-A-17 Donna Downing 36.3 63-A-15 Roy Sampson 3 155,600 RA 63 -A -15B Leonard Millholland 2 145,600 RA 63 -A -15A Ronald Fox 10 183,600 RA 63-A-14 Fellowship Bible Church 13.34 603,900 RA 63-A-16 Doug Matheny 0.85 83,800 RA 63A-1-1 thru 36 Valley Acres 18 RA Total Acres 1187.39 Total residential acres 691.31 Location Map for area near property 53--A-88 with UDA, Location Map for area near property 53--A-88 with UDA DRAFT CAPITAL IMPROVEMENTS PLAN FREDERICK COUNTY CAPITAL IMPROVEMENT PROGRAMMING PROJECT EVALUATION PROCESS The attached forms were used to evaluate requested Capital Improvement Projects. The first form contains a list of seven evaluation criteria. Each criterion has been assigned a weight which reflects its relative importance when compared to the other criterion. The second form was used to record the rating which was given to each project. The projects are listed by department. Each project was reviewed against all of the criterion and was given a rating between zero and four. A score of four being the highest, indicating that the project most appropriately fits the criterion. The rating was then entered in the corresponding cell. The numeric figure to the right .of the rating is the result of the rating being multiplied by the weight and the resulting score entered in this same cell. The scores which were given to the projects for each of the seven criteria were then totaled across the table and the total entered in the far right hand column. Only the resulting scores after the ranking is multiplied by the weight was totaled. These total scores were then used to assist in ranking projects. The higher the score, the greater the priority the project is given. Below is an example showing the total score derived for a hypothetical request for a new elementary school. The weights corresponding to the criteria are shown beneath the criterion. The ranking given to projects for each criterion has been entered to the left in the corresponding cell. The score (the rating multiplied by the weight) has then been entered to the right of the cell. The total score of 39 was arrived at by adding up the scores (the number to the right of each cell) for each individual criterion. FREDERICK COUNTY CAPITAL IMPROVEMENT PROJECTS EVALUATION FORM LISTED BY DEPARTMENT; IN ORDER OF DEPARTMENT PRIORITY CRITERION I Conform to Health, Legally Distribute Economic Related Public and Comp. Plan Safety, Required service= Impact to Other Support TOTAL Welfare Projects WEIGHT 3 4 4 2 2 3 3 SCORE= RATING x WEIGHT Elementary School 1 2/6 2/8 2/8 3/6 1/2 1/3 2/6 39 FREDERICK COUNTY CAPITAL IWROVEMENT PROGRAMMING PROJECT EVALUATION CRITERIA TOPIC DESCRIPTION WEIGHT 1 Conformance to Does the Project conform to, or contribute Comprehensive Plan to the attainment of goals/objectives of the Comprehensive Plan? Is the Project 3 consistent with established policies? 2 Public Health, Safety or Does the Project improve conditions Welfare affecting health safety or welfare? Does it 4 eliminate a clear health or safety risk? 3 Legal Requirement Is the Project required in order to meet a State or Federal mandate or some other 4 legal requirement? 4 Equitable Distribution of Does the Project meet a special need of Services some segment of the population that has been identified as needing assistance? 2 Would the Project provide equivalent services to a population group that is currently under served relative to other areas of the county? 5 Economic Impact Is the Project essential to, or would it encourage some form of economic development? Would the Project improve 2 the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? 6 Coordination with other Is the Project necessary for the successful Projects completion of other projects? Is the Project 3 part of a larger project? 7 Public Support Are county residents fully informed and supportive of the proposed Project? 3 1995 FREDERICK COUNTY CAPITAL IMPROVEMENT PROJECTS EVALUATION FORM LISTED BY DEPARTMENT; IN ORDER OF DEPARTMENT PRIORITY CRITERION I Conform to Health, Legally Distribute Economic Related Public and Comp. Plan Safety, Required Services Impact to Other Support TOTAL Welfare Projects WEIGHT 3 4 4 2 2 3 3 Closure of Cells A,B, Phase I 4/12 4/16 4/16 3/6 1/2 3/9 0/0 61 La d llDcrv�l©prnert l� i Cel 4/1.6 4/lrlasp ..4 0 ! 0 4 ��2 3!� /0 S9 Landfill Development Phase II, Cell A 4 / 12 4 / 16 4 / 16 2/4 1 / 2 3 / 9 0 / 0 59 .:. New Compactor site 4'. 112 2/8> �.1>fl . 3 / 6 1 12 1 </ 3 1l3...: 34 LIBRA' :.... :..... . . . 113 .. 0/0 112 112 _ ..:: .. . 113 14 New Library 2/6 0/0 0/0 4/8 1/2 0/0 3/9 25 New Elementary 3/9 2/8 0/0 2/4 1/2 1/3 3/9 35 Sen§eny 1✓1 A/C and Reaoatins !... 218;; 0 ! 0 2 14 1 ! 2. 1.i 3 3 ! 9 32: Robinson Elem. A/C and Renovations 2/6 2/8 0/0 2/4 1/2 1/ 3 3/9 32 Stoiie�vall E em AIC and el;ioV ons `' Z / 6 . 2 ! 8;,' 0 / fl 2 14 _ 1 / 2' 1 I.3 13 / 9 Building/Grounds Addition 113 114 0/0 112 112 0/0 113 14 Neva Hlglt Schcre ;' 3/ 9 2/ 8 0 19 2 14 .:.. 1 12 .......: 1 l 3 1 13 29! Transportation Garage 2/ 6 2/ 8 0/ 0 1/2 2/ 4 1/3 1/3 ... . 26 Aylor, H OV.or, ChidIer R ptacemez t 2 16 219:4 / 16 1? 0b0 0 I fl'; 0 ! 0 24 6-.: 36: Bikeway System 4/122/8 1/4 0/0 1/2 1/2 2/6 2/6 36 Tennis/Ilasltball eompl C$ 3:/ 9 114.;' 0 / {1 3 / 6 1 12> 2 < 6 ! 3 ..:. ! 30 Open Play Area at Water Tower - CB 3/9 1/4 0/0 2/4 1/2 2/6 2/6 31 Softb,.a11 Complex 'SP 3</ 9 0! 0I. 0 /'fl 1/ 2 1/ 2 2 I!6 2/6: 25: Ball Field Renovations 2/6 0/0 0/0 1/2 1/2 2/6 2/6 22 Oper;Play area CB 3'! 9 114:i; 0 Isa 3/ 6 1 12` _ 2 /6 2 i 6 , 33 Support Facilities - CB 2/6 2/8 0/0 1/2 0/0 2/6 . ...: 1/3 25 Soccer Cpnnplex . 3;19 01/ O j. 0 / 0 3/6 1 12 21.6 ! 6 23 Tennis/Picnic Area - SP 3/9 0/0 0/0 1/2 0/0 2/6 2/6 23 Shelter, Stade Seatlrig GBi _. 3:119 0 I 0 ' OJ f} 3 16 3 k., 33 .; Park Land 3/9 0/0 0/0 4/8 1/2 1/3 2/6 28 Wiiitenance: Conibound .: . 1 3 1 14 .: 0 l.:0 Q / 0 1 12. 1. I> _.. 1 13 .... 15 y _ Exercise/OpenPla CB 3/9 1/4 0/0 2/4 1/2 2/6 2/6 31 Amplthe�ter 3:19. 0 I O: f 010 3 16 3 f 6 0 /0 216 27 Nature Center 3/9 0/0 0/0 4/8 0/0 1/3 2/6 26 Land Acquisition 2/6 1/4 2/8 1/2 3/6 3/9 2/6 41 Alrcra'fk Storage T a ger 2;f 6 0! 0 O! ! 0 4/ 8 4! 8. 2! 6 3 :! 9 Upgrade Terminal Apron Lights 2/ 6 2/8 0/ 0 3/ 6 3/ 6 1/ 3 2/ 6 .., 29 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Department of Planning and Development Frederick County, Yrginia Project Name: Buildings and Grounds Department Addition/Renovation Date Prepared: 9/27/94 Agency: Frederick County.School Board Agency Contact Person: To Phone Number: (703) 662-3888 Location of Project: 2479 Papermill Road Magisterial District: N/A Located in Winchester Project Description: Give a brief (1-2 paragraph) description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The renovation/addition of the Buildings and Grounds Department is needed to provide space for a central warehouse for storage of materials and supplies, additional work area for maintenance and repair of equipment, and a training area for custodial/maintenance employees. An addition of a Butler -type building of 50' x 100' is proposed. The Buildings and Grounds Department is located at 2479 Papermill Road in two buildings totaling 4,650 square feet (6 bay garage and office/storage/work area) on a 2 acre site. Schedule: if the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The renovations/addition to the Buildings and Grounds Department can be completed within a six month period. 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project (s), identify it/them and indicate the relationship between the projects. Not applicable. Project Priority: 5 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: First time on list. Estimated Cost (in 1993 dollars): Figures in thousands. PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond FY 5 Total Planning, Surveys, & Design 5 5 Land Acquisition Site Preparation & Improvements Construction 185 185 Furniture and Equipment 10 lQ Other Total J Zoo Zoo E Basis of Cost Estimate: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. 0 cost of comparable facility or equipment afrom cost estimate provided by an engineer, architect, or vendor afrom bids received a-preliminary" estimate, (e.g. no other basis for estimate, guesstimate) 0 other (please explain) Source of Funding: Indicate the projected amount for each funding source. Figures in thousands. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond FY 5 Total General Fund Other Local State Grants Federal Grants Bonds and Debts 200 200 Other Total zoo zoo Please describe the source of funding (i.e. type of grant): Funds to be secured through an application for VPSA loan in the amount of $200,000.00 in the spring of 1995. 0 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The Buildings and Grounds Department provides maintenance and repair services for all county school facilities which serve over 9,000 students. Please describe the need for this project. The Buildings and Grounds Department lacks adequate space for storage of materials, repair and maintenance of equipment, and training for employees. The increased demand for services by the buildings and grounds department has been the result of construction/ renovations of school facilities, and requirements to meet federal and state guidelines for the handling of hazardous materials. In addition, this area is needed to provide training for custodial and maintenance employees. Please describe and justify the proposed location of the project. Not applicable. 4 CAPITAL IMPROVEMENTS PIAN INDIVIDUAL, DESCRIPTION AND JUS71FICATION FORM Department of Planning and Development Frederick County, Virginia Project Name: Landfill Development - Five (5) acres Date Prepared: 9/29/94 Agency: Public Works Agency Contact Person: Harvey E. Strawsnyder, Jr. Phone Number: 665-5643 Location of Project: Frederick County Landfill Magisterial District: Shawnee Project Description: Give a brief (1-2 paragraph) description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This project includes the development of approximately five (5) acres of sanitary landfill space as outlined in Permit #529, Phase I - Cell D. It is anticipated that this development will have a life between two (2) to three (3) years in combination with the existing Cell "C" of Phase I. Schedule: If the project will take several years to complete, outline the schedule here. l3e sure to include any work that might have been done in previous years, including studies or other planning. This project may extend from Fiscal Year 1995-1996 into Fiscal Year 1996-1997 depending on the actual commencement of construction. 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project (s), identify it/them and indicate the relationship between the projects. The commencement of this construction will depend on the actual life of Cell C, Phase I. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Estimated Cost (in 1994 dollars): PROPOSED EXPENDITURES Element 1 st FY 2nd FY 3rd FY 4th FY I 5th FY Beyond FY 5 Total Planning, Surveys, & Design Land Acquisition Site Preparation & Improvements � -T Construction 1,000 Furniture and Equipment Other Total 1,000 2 Basis of Cost Estimate: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. cost of comparable facility or equipment from cost estimate provided by an engineer, architect, or vendor 0 from bids received a"preliminary" estimate, (e.g. no other basis for estimate, guesstimate) other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond FY 5 Total General Fund Other Local unds 1,000 State Grants Federal Grants Bonds and Debts Other Total 1,000 Tease describe the source of funding (i.e. type of grant): 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The project will serve the citizens of Frederick and Clarke Counties as well as the City of Winchester for approximately three (3) to four (4) years. Please describe the need for this project. Required by the Department of Environmental Quality if we want to operate a sanitary landfill in Frederick County. Please describe and justify the proposed location of the project. Continuation of the new landfill expansion as outlined in Permit #529. 4 COUNTY of FREDERICK Department of Planning and Development 703/665-5651 MEMORANDUM TO: Comprehensive Plans and Programs Committee FROM: Eric Lawrence, Planner I SUBJECT: 1995-96 Capital Improvements Plan DATE: November 8, 1994 Fax 703/678-0682 The draft 1995-96 Frederick County Capital Improvements Plan consists of 28 project requests from the county's various departments. Of these project requests, only two are new to the CIP. The remaining 26 were included in the 1994-95 CIP. These two new projects are: a Building/Grounds Addition request from the School Board, and a Landfill Development Phase I, Cell D request from the Public Works Department. Listed below are the modifications that each county department has made in their project requests for inclusion in the 1995-96 CIP. Please note: the projects which were included in the 1994-95 CIP and again in the 1995-96 CIP are not discussed. School Board Projects no longer included in the CIP: 1) Senseny Road Elementary School Roof Replacement -- Completed. 2) Frederick County Middle School Window Replacement and Air Conditioning -- Completed. 3) James Wood Middle School Partial Air Conditioning -- Completed. 4) James Wood Middle School Partial Roof Replacement -- Completed. Projects which are new to the CIP: 1) Buildings and Grounds Department Addition/Renovations. This project was not included in the 1994-95 CIP. Parks and Recreation Projects All project requests for the 1994-95 CIP will be included in the 1995-96 CIP. Sanitation Authority Projects Projects no longer included in the CIP: 1) Expansion of Parkins Mills Wastewater Treatment Plant -- Under Construction. Anticipated completion date: October 1996. 2) Frederick County Water Treatment Plant -- Complete. 3) Water Storage Tank at Authority Headquarters Site -- Completed. 4) Water Transmission Lines a) Route 522 Transmission Line I -- Completed. b) Route 522 Transmission Line II -- Completed. c) Route 50 Connector Line -- Completed. d) Stonewall Industrial Park / Lee Avenue Water Loop -- Completed. Airport Authority Projects no longer included in the CIP: 1) Taxiway Relocation -- Completed. 2) Construct T -Hanger Taxiway -- Completed. Handley Library All project requests for the 1994-95 CIP will be included in the 1995-96 CIP. Landfill and Compactors Projects Projects no longer included in the CIP: 1) Landfill Closure, Existing 20 Acre Site -- Completed. 2) Landfill Development, 10 Acres -- Completed. Projects which are new to the CIP: 1) Landfill Development, Phase I, Cell. This project was not included in the 1994-95 CIP. I CAPITAL IMPROVEMENTS PLAN FREDERICK COUNTY 1995-96 The Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local planning commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the County for the ensuing five years. The CIP is updated annually. Projects are removed from the plan as they are completed or as priorities change. The plan is intended to assist the County Board of Supervisors in preparation of the County budget. In addition to determining priorities for capital expenditures, the County must also ensure that projects contained within the CIP conform to the Comprehensive Policy Plan. The annual review process begins with the submission of capital expenditure requests from County departments and citizens in the fall of the year. These requests are evaluated by the Comprehensive Plans and Programs Committee, a subcommittee of the Planning Commission, using a list of seven evaluation criteria. Each criterion is assigned a weight which reflects it relative importance when compared to the other criterion. The Committee then meets with representatives of departments making expenditure requests and determines a recommended priority and amount for the various requests. This recommendation is passed to the Planning Commission which in turn makes a recommendation to the Board of Supervisors. The CIP is strictly advisory. Once adopted, project priorities may change throughout the year based on changing circumstances. It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further in the future it is projected. PROJECT RECOMMENDATIONS 1. SCHOOL BOARD PROJECTS The renovation of the James Wood Middle School air condition, in addition to its roof replacement, were completed during the summer of 1994. The replacement of the Senseny Road Elementary School roof was completed during the 1994-95 fiscal year. Renovations to Frederick County Middle School's windows, and the installation of air conditioning were completed during the 1994-95 fiscal year. Frederick County 1995-96 Capital Improvements Plan 2 Some renovation of Stonewall and Robinson elementary school is proposed. Air conditioning is proposed for Senseny Road and Stonewall elementary schools. Proposed renovations at Robinson Elementary School include the installation of air conditioning and the replacement of large windows with new, more efficient units, and the upgrading of electrical capacity. All of these projects have been included in past year CIPs, but were delayed due to budget considerations. Federal regulations concerning the use of CFC's require that by 1995, their use be discontinued. In order to comply with this regulation it is necessary that the chillers, which are part of the HVAC system at Bass Hoover Elementary School and Robert E. Aylor Middle School, be replaced. Funding is being requested for a new transportation garage. The project involves the purchase of land, construction of a new garage, bus parking, and refueling areas. The existing maintenance facility has reached the point where it is difficult to house all of the school system's buses and still provide service to an increasing number of County vehicles from other departments, in particular the Sheriff's Office, as well as vehicles from Planning, Building, and Parks and Recreation. As a result of recommendations in the recently completed management study, additional planning for this project has been put on hold until a detailed analysis of the County's transportation needs can be completed. It is possible that the site recently purchased along Route 7 could serve as the location for a new 585 student elementary school, a 1250 student high school, and a new transportation garage. Factors affecting this will be the availability of funds, the rate of increase in school enrollment, and the haste with which a new transportation facility becomes necessary, 2. PARKS AND RECREATION PROJECTS Master Plans for the Clearbrook and Sherando parks were adopted in 1987, which describe a complete program for park improvements. These Master Plans reflect the recommendations of County residents and conforms to national standards as outlined in the Virginia Outdoor Plan. Several projects are planned in and around Sherando Park. The County was awarded an ISTEA Transportation Enhancement Program grant to build a Bikeway System. This 2.45 mile facility will serve several residential areas in southern Frederick County. The bicycle path has been designed to link the residential developments and park land on the north of Route 277 with Sherando Park and Sherando High School. In addition to other improvements at Sherando Park, two projects are planned that will used by Sherando High School, the proposed soccer complex and softball complex. Several projects are planned for Clearbrook Park including a tennis/basketball facility, an open play area, support facilities that include landscaping and renovation of existing entrance road, an exercise/picnic area, and a shelter with a sound stage and seating. Frederick County 1995-96 Capital Improvements Plan 3 In an effort to reduce the gap in provision of services to the western portion of the County, the Parks and Recreation Department is proposing to purchase park land in western Frederick County that will be the site of a nature center/picnic area. 3. SANITATION AUTHORITY PROJECTS The Sanitation Authority is proposing two projects to be included in the CIP for the next five years. They include: Four Water Transmission Lines Two Water and Sewer Lines The Water Transmission lines will include providing service to Miller Heights, Bufflick Heights, Westview subdivision, and Route 50/Victory Lane. The Water and Sewer Line project will provide service to a portion of Route 522 South and Boundary Lane. 4. AIRPORT AUTHORITY An updated master plan for the Winchester Regional Airport was adopted in December of 1993. This plan contains recommendations regarding capital improvements to the airport in order to meet federal guidelines for airports the size of the Winchester Regional Airport and to provide better service to airport users. Construction is underway for two projects included in the 1994-95 Capital Improvements Plan. These projects, Taxiway Relocation and T -Hanger Taxiway, were required in order for the airport to meet federal design standards. The projects that the Airport Authority are proposing for the immediate future include a land acquisition of 34 acres which is needed to enhance aircraft operational safety during approach to the airport, construction of a 16 -unit T -Hanger, and upgrading the terminal apron lights. 5. HANDLEY LIBRARY As part of a master plan prepared for the Handley Library by a library consultanting firm, it was recommended that a library be built in southeastern Frederick County. A library in this area would enable the Handley Library to provide service to the growing population in southern Frederick County. The Library would need a minimum of 4.5 acres of land. A 34,000 square foot building is proposed which could be expanded, in stages, ultimately to 50,000 square feet. Frederick County 1995-96 Capital Improvements Plan .19 6. LANDFILL AND COMPACTOR PROJECTS The Public Works Department is proposing seven projects to be included in the CIP for the next five years. They include: Closure of Cells A and B, Phase I Landfill Development - Cell D, Phase I Landfill Development - Cell A, Phase II New Compactor Site Leachate Treatment Facility New Composting/Waste Inspection Facility Expansion of Citizen's Convenience Area The Landfill project and the two cell development projects are all projects that the Landfill is required to undertake in order to comply with regulations imposed by the Department of Environmental Quality. Funding for the Landfill projects are provided through the Landfill Enterprise Fund. COUNTY ADMINISTRATION The County's Administrative offices have been relocated to the Courthouse Associates building at 107 North Kent Street. This temporary relocation was necessary in order for the County to comply with the Americans with Disabilities Act. While the decision to remain within the City of Winchester's Downtown Historic District has been made, a permanent location for the County's Administrative offices has not been determined. Frederick County 1995-96 Capital Improvements Plan 5 PROTECT FUNDING * The projects included in the 1995-96 Capital Improvements Plan have a total cost of $53,184,556, of which Frederick County will contribute $45,219,806 over the next five year period of 1995-2000. This total does not include the interest from any debt service. By adding the projected debt service of $24,564,540, the total cost of the approved projects comes to $77,749,096. * Proposed funding for the new County Offices will be obtained either through a moral obligation bond or general obligation bond. * School projects are funded through loans from the Virginia Public School Authority. * Sanitation Authority projects will be funded by the Sanitation Authority working capital funds and Virginia Resource Authority Revenue Bonds. * Landfill projects are funded by retained funds generated by the landfill fees and coordinated by the Landfill Enterprise Fund * Funding for Parks and Recreation projects will come from the unreserved fund balance of the County. The Bicycle Facility project will be funded through a Recreational Access Fund grant, an ISTEA Transportation Enhancement Program grant, and a 20% match from the general fund. In order to carry out the remaining Parks and Recreation projects in this plan, the Parks and Recreation Commission needs to actively seek private sources of funding or cooperation. * Funding for a Frederick County Library will involve a contribution from the County general fund, a bond, donation of land, and substantial fund raising efforts by the Library Board. Frederick County 1995-96 Capital Improvements Plan A = Partial funding from Federal and State grants B = Partial funding from Federal Airport Improvement Program (FA1P) and State Commonwealth Airport Fund (SCAF) grants C = Partial funding from State Commonwealth Airport Fund (SCAF) grants D = Partial funding from State grants and local gifts FREDERICK COUNTY, VIRGINIA DRAFT CAPITAL IMPROVEMENTS PLAN 1995-96 Priority Department Priority Protects ---f996-97 COUNTY CONTRIBUTION Interest From Any Total County Total Project 1 1995-96 1997-98 1998-99 1999-2000 Debt Service Contributions Costs ' 1 Ausport Land Acr}isrtion 1$;50 Bikeway System 29 000 750 18.. 730 00fl 1 8 Aylor, Haflver Chiller Ric 'I ' : 275 000 A 171157 29,000 572 65,000 1 New Elementary School 6,500,000 700,000 > 4,866,674 446 12,066,674 2 i5 OQQ 7,200,000 Newco, Site b0 000 b Open Play Area CB ,. 206 000 b0 t100 6(1,000 10 Shelter, Stage Seatmg - CB . 03,000 206,000 206,OOf 2 Senseny Elem.A/C and Renovations 500,000 500,0001,000,000 641 ,562 303,400 1,601,562 03. 00 3 Rnbuzsoz� El A(C and Renovatons 500;{}0{1 SQO,Di)0 601;562 1,601,562 l,Ot1t},0 10 4 Stonewall Elem.A/C and Renovations 500,000 500,000 601,562 1,601,562 1,000,000 1 T 3 Open Play Area ltWater Tower CB 1881100 12 13 Exercise/Open Play/Picnic Area -CB 281,000 Xx: 8 0001 8,000 1.. T. .... tBasketball Complex CB > 505;000505,000 281,000 281,000 14 b New High School 1,000,000 12,500,000 12,500,000 16,886,449 42,886,449 505,00{1 26,000,000 15; 2 Aircraft Storage Hanger 250,000 __ 25-0-::: 250,0110' 16 3 Upgrade Terminal Apron Lights 1,200 c 17 11 < Park Land 1,f13,000 1,200 1,fl93,OQf1 6,000 Ir£193,004 18 19 14 Amphitheater p 663,000 663,000 663,000 ? TransportationClardge 500,0(}0 1,075,000 91;647,487,47 1,5?:5,000: 0 15 Nature Center 418,000 418,000 .. ... 418,00f 2 4 Nein Library Softball Complex - SP 455,000 465;856 465,$6 7,658,556: 3 7 Support Fac lxt�es - CB < 90,000 455,000 455,000 4 8 Soccer Complex 604 000 403,000 X0,000 90,000: 5 9 TerinislP�enic Area - SP 578,000 1,007,000 1,007,000 b 5 Ball F>cld Renovations 199,000 578,002.0 578,000: ....... 7 12 < Maintenance Compound 15flOQ 199,0I0..0 199,000 8 5 Buildings/Grounds Addition 200,000 120,312 159,0.(10 159;00(; 320,312 200,000 TOTALS 9,737,950 5,324,000 14,859,000 14,217,856 1,081,000 19,724,094 69,982,146 53,184,556 A = Partial funding from Federal and State grants B = Partial funding from Federal Airport Improvement Program (FA1P) and State Commonwealth Airport Fund (SCAF) grants C = Partial funding from State Commonwealth Airport Fund (SCAF) grants D = Partial funding from State grants and local gifts T FREDERICK COUNTY SANITATION AUTHORITY SEWER AND WATER PROJECT PRIORITY LIST PROJECT 1 WATER TRANSMISSION LINES A) Miller Heights Water Distribution Line Description: Install 3,800 linear feet of eight -inch water line. Estimated Costs: $72,000 Construction Schedule: Contingent on availability of funds B) Bufflick Heights Water Distribution Line Description: Install 2,000 linear feet of eight -inch water line. Estimated Cost: $60,000 Construction Schedule: Begin and complete in FY -95. C) Westview Water Distribution Line Description: Install 1,100 linear feet of eight -inch water line. Estimated Cost: $33,000 Construction Schedule: Begin and complete in FY -95. D) Route 50 - Victory Lane Water Loop Description: Install 5,500 linear feet of twelve -inch water main. Estimated Costs: $140,000 Construction Schedule: Begin and complete in FY -95. PROJECT 2 WATER AND SEWER LINES A) Route 522 South Sewer Description: Installation of approximately 14,300 linear feet of eight -inch pipe, 11,200 linear feet of twelve -inch pipe, 1,200 linear feet of six-inch force main, and 50 manholes. Estimated Cost: $72,000 Construction Schedule: Begin and complete in FY -96. B) Boundary Lane Water and Sewer Line Description: Install 1,400 linear feet of eight -inch water line and 1,100 linear feet of eight -inch sewer line. Estimated Cost: Water $45,4000 Sewer $47,750 Frederick County 1995-96 Capital Improvements Plan 7 Total $92,250 Construction Schedule: Contingent on availability of funds. FREDERICK COUNTY PUBLIC WORKS DEPARTMENT LANDFILL PROJECT LIST PROJECT 1 CLOSURE OF CELLS A AND B, PHASE I Description: This project encompasses the closure of Cells A and B, Phase I. This closure will be performed in accordance with the details and guidelines set forth in Permit #529. Capital Cost: $1,400,000 Justification: Required by the Department of Environmental Quality. Construction Schedule: Begin in FY -96 and may carry over into FY -97. PROJECT 2 LANDFILL DEVELOPMENT: PHASE I, CELL D Description: This project includes the development of approximately five acres of sanitary landfill space as outlined in permit #529, Phase I - Cell D. Capital Cost: $1,000,000 Justification: Required by the Department of Environmental Quality. The project will serve the citizens of Frederick and Clarke Counties as well as the City of Winchester for approximately three to four years. Construction Schedule: Begin in FY -95 and may carry over into FY -96. PROJECT 3 LANDFILL DEVELOPMENT: PHASE 11, CELL A Description: This project includes the development of approximately five acres of sanitary landfill space as outlines in permit #529. Capital Cost: $1,000,000 Justification: Required by the Department of Environmental Quality. The project will serve the citizens of Frederick and Clarke Counties as well as the City of Winchester for approximately three to four years. Construction Schedule: Projected to begin in FY -98. Frederick County 1995-96 Capital Improvements Plan PROJECT 4 NEW COMPACTOR SITE Description: This project includes the construction of a compactor site in the vicinity of the intersection of Middle Road and Marlboro Road to replace the container site on Middle Road. The development of a compactor site includes site grading, paving, construction of a concrete pad and a concrete retaining wall, and the installation of a trash compactor. In addition, it is anticipated that the site will be fenced and landscaped. Capital Cost: $51,000 Justification: This existing container site off of Middle Road is continuously being overrun causing an excessive amount of litter on adjacent property. This site is also experiencing a great amount of illegal dumping from contractors and citizens outside of Frederick County. The installation of a compactor site would afford the Landfill the opportunity to monitor the inflow of refuse, control illegal dumping and eliminate the unnecessary litter. Construction Schedule: Completion in FY -95. PROJECT 5 CONSTRUCTION OF LEACHATE TREATMENT FACILITY Description: This project includes the construction of treatment facility to treat and discharge leachate which is currently being collected and transported to Parkins Mill Treatment Plant for treatment. The facility would include an additional holding pond for biological treatment as well as a chemical processing station prior to discharge into the Opequon. Capital Cost: $150,000 Justification: the landfill is currently collecting the leachate in a 1.5 million gallon lined lagoon. The leachate is then pumped and hauled to Parkins Mills Treatment Plant for treatment. The projected economic analysis (25 year life) indicates that a treatment facility would provide a more economical treatment alternative after leachate production reaches a constant 3,000 gallons per day. Construction Schedule: Completion in FY -97. PROJECT 6 COMPOSTING/WASTE INSPECTION FACILITY Description: This project will include the construction of a pole building, approximately 60'x120' in dimension to accommodate sludge composting and required random waste inspections. It is anticipated that the project Frederick County 1995-96 Capital Improvements Plan E will include a wood pole building, a 6 -inch concrete floor and an underlying leachate collection system. The project will be constructed on landfill property to take advantage of the existing leachate collection system. Capital Cost: $85,000 Justification: This project is considered necessary for the following reasons: 1) Composting sewage sludge would provide an economical source of needed topsoil used to cover closure areas. The landfill is currently maintaining 60 acres of closed landfill and anticipate an additional 90 acres over the life of the new expansion. Composting sewage sludge will assist us in meeting recycling mandates imposed by the Department of Environmental Quality. 2) the proposed composting facility can also be used for the random waste inspections required by the landfill's new permit. Construction Schedule: Completion FY -96 PROJECT 7 EXPANSION OF CITIZEN'S CONVENIENCE AREA Description: This project will include an expansion area to accommodate an additional 50 cubic yard open top container. This expansion will include an extension of the existing retaining wall and concrete slab, relocation of existing fencing, minor grading and paving. Capital Cost: $25,000 Justification: This expansion is needed to accommodate the increased influx of bulky items such as furniture, construction debris, and other wood products. Currently, there is a 50 cubic yard container which is continuously being overrun on weekends and holidays. Construction Schedule: Completion in FY -96. Frederick County 1995-96 Capital Improvements Plan