CPPC 11-12-96 Meeting AgendaCOUNTY of FREDERICK
Department of Planning and Development
5401665-5651
FAX: 540/678-0682
MEMORANDUM
TO: Comprehensive Plans and Programs Subcommittee
FROM: Eric R. Lawrence, Planner I 4U "/
SUBJECT: November Subcommittee Meeting
DATE: November 4, 1996
The Frederick County Comprehensive Plans and Programs Subcommittee (CPPS) will be meeting
on Tuesday, November 12, 1996 at 7:30 PM in the conference room of the Old Frederick
County Court House.
PLEASE NOTE: The meeting will be on a Tuesday.
AGENDA
I. Discussion with Department Heads concerning project requests for inclusion in
the 1997-98 Capital Improvements Plan. Each department that submitted a
project request will be invited to discuss their project submissions.
II. Review of the 1997-98 CIP project evaluations. Six new projects have been
submitted for inclusion in the 1997-98 CIP. Staff has conducted a preliminary
evaluation of these projects. Projects that were previously included in the 1996-
97 CIP have maintained their evaluation rankings from the last year. The
Evaluation Form is attached. The CPPS will have the opportunity to review and
modify the projects Evaluation Form.
III. Other.
Please contact this office if you will be unable to attend. Thank you.
Attachment
ERL\bah
FREDERICK COUNTY
CAPITAL IMPROVEMENT PROGRAMMING
PROJECT EVALUATION PROCESS
The attached forms were used to evaluate requested Capital Improvement Projects. The first form contains a
list of seven evaluation criteria. Each criterion has.been assigned a weight which reflects its relative
importance when compared to the other criterion.
The second form was used to record the rating which was given to each project. The projects are listed by
department: Each project was reviewed against all of the criterion and was given a rating between zero and
four. A score of four being the highest, indicating that the project most appropriately fits the criterion.
The rating was then entered in the corresponding cell. The numeric figure to the right of the rating is the
result of the rating being multiplied by the weight and the resulting score entered in this same cell. The
scores which were given to the projects for each of the seven criteria were then totaled across the table and
the total entered in the far right hand column. Only the resulting scores after the ranking is multiplied by
the weight was totaled. These total scores were then used to assist in ranking projects. The higher the score,
the greater the priority the project is given.
Below is an example showing the total score derived for a hypothetical request for a new elementary school.
The weights corresponding to the criteria are shown beneath the criterion. The ranking given to projects for
each criterion has been entered to the left in the corresponding cell. The score (the rating multiplied by
the weight) has then been entered to the right of the cell. The total score of 39 was arrived at by adding up
the scores (the number to the right of each cell) for each individual criterion.
PUBLIC WORKS
New Compacror Sire
1996 FREDERICK COUNTY
CAPITAL IMPROVEMENT PROJECTS
EVALUATION FORM
LISTED BY DEPARTMENT; IN ORDER OF DEPARTMENT PRIORITY
CRITERIONLC,,formltoHealth, Legally Distribute Economic Related Public
andSafety, Required Services Impact to Other Support TOTAL
WelfareProjectsWEIGHT4 4 2 2_ 3— 3-
4112 218 0/0 316 112 1 /3
FREDERICK COUNTY
CAPITAL IMPROVEMENT PROGRAMMING
PROJECT EVALUATION CRITERIA
TOPIC
DESCRIPTION
WEIGHT
1
Conformance to
Does the Project conform to, or contribute to
Comprehensive Plan
the attainment of goals/objectives of the
Comprehensive Plan? Is the Project consisten
3
with established policies?
2
Public Health, Safety or
Does the Project improve conditions affecting
Welfare
health safety or welfare? Does it eliminate a
4
clear health or safety risk?
3
Legal Requirement
Is the Project required in order to meet a
State or Federal mandate or some other legal
4
requirement?
4
Equitable Distribution of
Does the Project meet a special need of some
Services
segment of the population that has been
identified as needing assistance? Would the
2
Project provide equivalent services to a
population group that is currently under
served relative to other areas of the county?
5
Economic Impact
Is the Project essential to, or would it
encourage some form of economic developme
t?
Would the Project improve the tax base, redu
e 2
operating expenses, produce revenue, or
otherwise have a positive effect on the local
economy?
6
Coordination with other
Is the Project necessary for the successful
Projects
completion of other projects? Is the Project
3
part of a larger project?
7
Public Support
Are county residents fully informed and
supportive of the proposed Project?
3
1997 FREDERICK COUNTY
CAPITAL IMPROVEMENT PROJECTS
EVALUATION FORM
LISTED BY DEPARTMENT; IN ORDER OF DEPARTMENT PRIORITY
CRITERION I Conform to Health.
and Comp. Plan Safety,
Welfare
WEIGHT
i
!LIBRARY
Library
SCHOOL SYSTEM
JW High, Bas ebaWoftb all Fields
New Gainesboro Elementary School
Administration Building Renovations
Transportation/Maintenance/Warehouse
Third County High School
New Elementary School, Back Creek
PARKS AND RECREATION
3 4
Legally Distribute Economic Related Public I
I
Required Services Impact — to Other — Support TOTAL I
Projects
4 2 2 3 3
2/6 2/8 0/0 4/8 2/4 0/0 3/9 1 35
2/6 1/4 0/0 3/6 2/4 1/3 3/9 32
2/6 2/8 0/0 1/2 1 2/4 I/3 1/3 26
.2/6
2/8
010
1/2
2/4
1/3
1/3
26
2/6
2/8
0/0
2/4
3/6
1/3
1/3
30
2/6
2/8
0/0
3/6
214
1/3
1/3
30
Bikeway System ...
2 /6
4/12
2/8
0/0
1/2
1/2
2/6
2/6
36
Park Land
_
2/8
3/'9
'.:0/0'
0,1`0
r..
4/8
1f2
1/3
2/6
28
Open Play Area -CB3/9
1/ 4
0/'0
1/4
0/0
3/6
1/2
1/3
2/6
30
Softball Complex - SP
0/0
3/9
0/0
010
1/2
1/2
1/3
2/6
22
Baseball Field Renovations - SP
2/6
0/0
0/0
1/2
1/2
1/3
2/6
19
Field House
216
1/4
0/0
2/4
112
1/3
2/6
25
Tennis/Basketball Complex - CB
3/9
1/4
0/0
3/6
1/2
2/6
1/3
30
Indoor Pool Facilities
2/6
1/4
'0/0
2/4
1/2
2/6
2/6
28
Soccer Complex - SP
3/9
0/0
0/0
3/6
1/2
1/3
2/6
26
Maintenance Compound - SP
113
1/4
0/0
0/0
1/2
1/3
113
15
Tennis/Picnic Area - SP
3/9
0/0
0/0
1/2
0/0
2/6
2/6
23
Shelter, Stage Seating - CB
3/9
0/0
0/0
3/6
3/6
2/6
2/6
33
Skateboard Park
113
114
0/0
112
112
113
2/6
20
Land Acquisition - South Side RPZ
2 /6
218
3/12
1/2
2/4
2/6
2/6
44
Land Aquisition, Bufflick Road
216
2/8
3/12
1/2
2./4
2/6
2/6
44
Route 645 Relocation - Design
2/6
1/4
1/ 4
0/'0
1/ 2
2/6
1/ 3
25
Route 645 Relocation - Construction
2/6
1/4 --
1/4
0/0
1/2
2/6
1/3
25
FREDERICK COUNTY, VIRGINIA
----DRAFT---- CAPITAL IMPROVEMENTS PLAN
1997-98
----DRAFT----
t ount5
I't iuril
'Department
Priority
COUNTY
_ .....N.
CONTRIBUTION
County
Interest From Any
TOTAL COUNTI'
Total I'u,irct
it
Projects
1997-98
1498-99
1999-2000
2000-01
2001-02
Contributions
Notes
Debt Service
COST'S
C o'k
1
Airport Land Acquisition - Southside RP
12,500
12,500
A
N/A
2
Airport Land Acquisition - Buftlick Road10,000
A
N/A
12,500
Sit25.nun
+
I
Bicycle Facility
51,215
.10000
51,215
B
N/A
10,000
$500310o
1
I
New Library
489,150
489,150;
N/A
51,215
5318.38
III
Shelter, Stage Seating - 03
489,150
58,0=11,485
6
1
JW High, Baseball/Softball Field
1,300,000
326,659
.326,659
1,300,000
N/A
792,073
326,659
7
N
5
Third County High School
1,500,000
15 600 000
14,900,000
32,000,000
3,888,513
2,092,074
35,888,513
$2,1192,1►74
$9,888,513
")
New Elementary School -Back Creek
600,000
..9,100,000
9~700,000
4,581,872
14,281,872
S14,281,872
3
Open flay Area - CB
'tennis/Basketball
416,992
-416,992
N/A
416,992
$416.99.,
10
7
Complex - CB
533,586
533,586
N/A
533,586
$533.586
I I
112
2
8
Park Land
Indoor Pool Facilities
1,154,772
1,154,772
N/A
1,154,772
$1.123.31')
2
New Gainesboro Elementary School
300,000
8,400,000
1,953,2017
8,900,000
NIA'
3,958,611
1,453,20 0
S1.953.2001;953,200
113
14 4
4
Transportation/Maintenance/Warehouse
begin
12,658,20
$12,658,61 1
116 '15
9
6
Soccer Complex - SP
Field House
1,096,920
0
1,046,920
D
N/A
N/A
p
1,096,920
,
$1.090,9201
3
Route 645 Relocation - Design
,542;000
2,500
,542,000
2,500
N/A
1,542,000
$1,500.000'
117
18
4
Route 645 Relocation - Construction1
28,000
28,000
A
A
N/A
N/A
2,500
$ 125_n0u'
19
1 I
Tennis/Picnic Area - SP
612,495
_
612,495
N/A
28,000
$1,400.0no,
�2t►
4
13
Softball Complex -SP
1,127,692
1,127,692
''
-NIA
612,495
19127,692
S612.49'
$1,127.692]
'21
z2
5
Skateboard Park
Baseball Field Renovatiogs - SP
662,755
200,000
200,000 '
NIA
200,000
$2011,000
23
10
Maintenance Compound - SP
662,755
N/A
662,755
$662,755
168,539
168,539
N/A
168,539
$168.530,
TOTALS
S3 307 637
9479
$ , ,747
$3,588,086
$18,181,200
527,532,305
562,088,975
513,221,069
$75,310,045
$59.653.099
\ Pa1tial funding from Federal Airport Improvement Program (FAIP) and State Commonwealth Airport Fund (SCAF) grants B - Partial finding from Federal and State grants
Partial funding from State Commonwealth Airport Fund (SCAF) grants D = Debt Service is unavailable at time of printing E = Partial funding from State grants and local gifts
1997-98 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION -AND JUSTIFICATION FORM
RETURN TO: DEPARTMENT OF PLANNING AND DEVELOPMENT
FREDERICK COUNTY, VIRGINIA
Project Name: Skateboard Park"'
Date Prepared: 9/11/96 Agency: Parks and Recreation
Agency Contact Person: Phone Number: 665-5678
Location of Project: To be Determined ^_ Magisterial District: To be Determined
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
1 Bowl, 1 half pipe and open skate area
Parking - 20 spaces; asphalt paved with curb islands, wheel stops; line markings
and security lights
Access road
Fencing
Landscaping/access paths
Signage
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
The Parks and Recreation Commission is requesting that this project be
funded and completed during the 2001-02 fiscal year.
1997-98lspital fmpru�eiri`nt f'1 irk f�ri;=�[ Rya";>a_� '
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify it/them and indicate the relationship between the projects.
This project is not dependent upon any, -other planned project. This project
is not included on the Master Development Plan for the County's regional parks.
The project has been included -at the request of the citizenry of Frederick
County.
Project Priority:
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
This is the first year of inclusion on the Department's Capial Improvement
Program.
Estimate Cost (in 1996 dollars):
punp�cFn t; Yp>r �rnr•r°rrRFc
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
1997-98
1998-99
1999-00
2000-01
2001-02
FY 5
Planning,
Surveying, &
2 000
21000
Design
;
Land
Acquisition
Site
Preparation &
Improvements
98,000
98,000
Construction
100,000
100,000
Furniture and
Equipment
Other
(opening da'y
collection)
TOTAL71�
7
200,0001
200,000
1997-08 L'apit.il mint-o�cmcivs Pl;in Projcct
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
X Cost of comparable facility or equipment
From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
rXUrVb ) YUNDING SOURCES
Element 1st FY 2nd FY 3rd FY 4th FY
5th FY Beyond TOTAL
97-98 98-99 99-2000 2000-01
2001-02 FY 5
General
Fund
200,000 200,000
Other Fund
State Grants
Bonds and
Debts
Other
Fundraising
TOTAL
200 ,000 200,000
Please describe the source of funding (i.e. type of grant):
There are presently no federal or state grant monies available. As a
result, this project would need to be funded through the County Capital
Improvement Fund, by donations or by funds generated through the collection
of proffers. If federal, state or any other grant monies become available,
they will be actively pursued by this department.
100 --os C.T11.11 Plan Project Rcquest�, ':_
Project Justification:
Please project the number of persons, dwellings,'students, or units to be served or the units of
service to be provided by the project.
To provide recreational opportunities to the citizens of Frederick County.
Please describe the need for this project.
Requested by the community to provide additional recreational facilities
for the youth of Frederick County.
Please describe and justify the proposed location of the project.
The location of this project has not been determined.
1907-08 C.iplt:11 Improxeinent; f Lui Pr�)ject RCyUcS[> P;1_c
997-98 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND .JUSTIFICATION FORM
RETURN TO: DEPARTMENT OF PLANNING AND DEVELOPMENT
FREDERICK COUNTY, VIRGINIA
Project Name: New Gainesboro Elementary School
Date Prepared: October 1, 1996 Agency: Frederic County School Board
Agency Contact Person: Thomas Sullivan Phone Number: ( 540) 662-3888
Location of Project: Route 522 North Magisterial District: Gainesboro
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
nle project consists of the construction of an elementary school (grades K-5)
Of approximately 65,000 square feet to serve 550 students. The school is
located on a 20 acre site.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
planning for the project will begin in 1998. The beginning date of construction
of the project will depend on continued increases in student enrollment at the
elementary level. At this time, it is anticipated the school will open for the
1999-2000 school year.
f9l)7-aS `,ioiial lmpnw�ements Plan Prolecr Rcquesrs P,._
Coordination: If the project is dependent upon or is being planned in conjunction with anv
other project(s), identify it/them and indicate the relationship between the projects.
Not applicable.
Project Priority: 2
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
New project. Not previously included in Capital Improvements Plan.
Estimate Cost (in 1996 dollars): $8.7 million
PROP(ICFn FYPFNn1TTTPFC
Element
1st FY
2nd FY
3rd FY
4th FY
nth FY
Beyond
Total
1997-98
1998-99
1999-00
2000-01
2001-02
FY 5
Planning,
Surveying, &
rM
Design
300,000
50, OOC
350,000
Land
Acquisition
Site
Preparation &
Improvements
1, 200, OOC
1,200,000
Construction
6, 000, OOC
6,000,000
Furniture and
Equipment
1,150, 00C
1,150, 000
Other
(opening clue
coilecrion)
TOTAL II
-I
I
I I
I
lt_ 3UU , QQd8
, 400 , 0QJ-
i
I I
II
8 , 700 , 0001
1Q0 --0S l,11'1i;ll Nlin Pro ccr 1`,�gticsis �::=
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed J
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PR()P(')g1WTl VTTNT1TNf' CnTrI)f-1 c
Element
1st FY
97-98
2nd FY
98-99
3rd FY
99-2000
4th FY
2000-01
5th FY
2001-02
Beyond
FY 5
TOTAL
General
Fund
Other Fund
State Grants
Bonds and
Debts 1300,000
8,400,000
8,700,00
Other
Fundraising
TOTAL
300,000
8, 400, 000
I
8, 700, 00
Please describe the source of funding (i.e. type of grant):
Funding for the project will be secured through applications for a Literary
L -an and the �N
�- iiyiiiici rll>,7ii.c Sciioois Authority (VPSA) ,
Project Justification:
Please project the number of persons, dxvellings, students, or units to be served, or,t�te units of
service to be provided by the project.
The project will serve approximately 550 students in grades K-5.
Please describe the need for this project.
The project will provide additional classrocsn space for increased student
enrollment in grades K-5 in the Gainesboro district.
Please describe and justify the proposed location of the project.
The Frederick County school Board purchased 20 acres of land in the Gai.nesboro
district in 1990 in anticipation of the future need to provide space for
increased student enrollment.
!`)q _')� �.ipi[ I lmnr,���. tints f'!.ui �rujc�t R.yu�;ti f�;•-• _
1997-98 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
RETURN TO: DEPARTMENT OF PLANNING AND DEVELOPMENT
FREDERICK COUNTY, VIRGINIA
Project Name: New Elementary School, Back Creek District
Date Prepared: October 1, 1996 Agency: Frederick County School Board
Agency Contact Person: Thomas Sullivan Phone Number: (540) 662-3888
Location of Project: Back Creek District Magisterial District: Back Creek
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
The project involves the construction of an elementary school for
approximately 550 students in grades K-5 on a 15-20 acre site.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
It is anticipated at this time that planning for a new elementary school
in the Back Creek district would begin in the year 2000.
194;-4S C;ioit;il Impro%cmrnts Plan Projrct RCyursts P:_
Coordination: If the project is dependent upon or is being planned in conjunction 1vith any ■
other project(s), identify it/them and indicate the relationship benveen the projects.
Not applicable.
Project Priority: 6
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
New project. Not included in previous Capital Improvements Plan.
Estimate Cost (in 1996 dollars): $9.7 million ■
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
1997-98
1998-99
1999-00
2000-01
2001-02
FY:5
Planning,
400,000
400,000
Surveying, &
Design
Land
Acquisition
200,000
200,000
Site
Preparation &
, 300, 000
1,300,000
Improvements
Construction
6,500,000
6,500, 000
Furniture and
Equipment
,300,000
1,300,000
Other
collection)
TOTAL
600,000
,100,000
�9,700,0001
191 -AS C'Irl[:11
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PRoPo.czvn 1'TTNTITN!'_ Q(ITTVrVC
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
97-98
98-99
99-2000
2000-01
2001-02
FY
General
Fund
Other Fund
State Grants
Bondsand
Debts
600,000
9,100,000
,700,000
Other
Fundraising
TOTAL
500,000
9,100,0000
,700,000
Please describe the source of funding (i.e. type of grant):
Funds for the project to be secured through an application for VPSA or Literary
Loan if not available frau local sources.
Project Justification:
Please project the number of persons, dwelling_ s, students, or units to be served or the units of
service to be provided by the project.
The project will serve 550 students in grades K-5 who reside in the
Back Creek district.
Please describe the need for this project.
The project will provide additional classroom space for increased student
enrolltttent.
Please describe and justify the proposed location of the project.
At this time, the exact location of the school proposed for the Back Creek
district has not been determined.
1997-98 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
RETURN TO: DEPARTMENT OF PLANNING AND DEVELOPMENT
FREDERICK COUNTY, VIRGINIA
Project Name: Third County High School
Date Prepared: October 1, 1996 Agency: Frederick County School Board
Agency Contact Person: Thcmas Sullivan Phone Number: (540) 662-3888
Location, of Project:'- s ' Bast Magisterial District: Stonewall
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
The project involves the construction of a high school for grades 9-12 to
serve 1,500 students. The school will occupy approximately 70 acres and
consist of a facility containing approximately 240,000 square feet.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
It is anticipated planning for the project will take place in 1999, and the
school would open for students in the fall of 2002.
(n:rro%emc::ts P I a n Pro jcct RCQLICSI, o,,.
Coordination: If the project is dependent upon or is being planned in conjunction with any
other pro'ect(s), identify it/them and indicate the relationship between the projects.
The construction of a_third countf high school will take place on land owned
by the school division which`s occupied by an existing elementary school and
also is the proposed"site for a future transportation/maintenance/central
warehouse facility. Construction of the high school and support facilities
will be coordinated with other facilities existing or planned for the site.
Project Priority: 5
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
New project. Not included in previous Capital Improvements Plan.
Estimate Cost (in 1996 dollars): $32 million
PROPOSFD FXPFNDlTIIRFS
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
1997-98
1998-99
1999-00
2000-01
2001-02
FY 5
Planning,
Surveying, &
Design
,500,000
100,000
1,600,000
Land
?acquisition
Site
Preparation &
Improvements
, 500,000
500,000
4,000,000
Construction
1
000 000
2 000 00)
24,000,000
Furniture and
Equipment
2,400,000
2,400,000
Other
(openin- din -
collection)
TOTAL
II
1
L
b00 000 16 600 0000.4 900 00
102,000,0001
100 --Os \ ,1C1f;1l M:lfl ).! 11 __ _
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate, please do so in the space provided.
Cost of comparable facility or equipment » .
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain) Cost estimate provided by engineer.
Source of Funding: Indicate the projected amount for each funding source.
PROPOC n 171iNT11 TI -2 QnYTDi-177
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
97-98
98-99
99-2000
2000-01
2001-02
FY 5
General
Fund
Other Fund
State Grants
Bonds and
Debts
1,500,000
5,000,00
4,900,00
2,000,000
Other
Fundraising,
TOTAL
1 500 000
5 600
Please describe the source of funding (i.e. type of grant):
Funding for the project will be secured through applications for a Literary Loan
and the Virginia Public Schools Authority (VPSA).
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The school will provide space for 1,500 students in grades 9-12.
Please describe the need for this project.
The project is needed to provide classroom space for increased student
enrollment is grades 9-12.
Please describe and justify the proposed location of the project.
The site selected for the project is part of a 128 acre site owned by the
school division which was purchased for a future high school. It is located
adjacent to Route 7 East and approximately 1.5 miles from the intersection
of Route 7 East and Interstate 81.
--44
1997-98 CAPITAL IMPROVEMENTS PLAN
INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM
RETURN TO: DEPARTMENT OF PLANNING AND DEVELOPMENT
FREDERICK COUNTY, VIRGINIA
Project Name: James Wood High School Baseball /Softba 11 / z1 ti Pu=se Fi P1 d Athletic
Date Prepared: October 1, 1996 Agency: Frederick County School Board Complex
Agency Contact Person: This Sullivan Phone Number: (540) 662-3888
Location of Project: 161 Apple Pie Ridge Road Magisterial District: Gainesboro
Project Description: Give a brief (1-2) paragraph description of what the project includes.
Provide basic information, such as the location, size, acreage, floor area, capacity, etc.
The project involves the construction of a baseball stadium, multipurpose athletic
field and upgrading an existing softball field. The project will encompass
approximately 10 acres of land. The baseball stadium will be lighted and fenced,
and contain seating for approximately 400 spectators. The playing surface of the
multipurpose field will measure 360' x 1951. The existing practice softball field
located at James Wood High School will be upgraded by re -grading the playing
surface, installation of lighting, and the addition of seating for 200 spectators.
Schedule: If the project will take several years to complete, outline the schedule here. Be sure
to include any work that might have been done in previous years, including studies or other
planning.
The project is scheduled to be advertised for bids in October of 1996, and
construction to begin in November of 1996 if funding is secured.
00--ls
Coordination: If the project is dependent upon or is being planned in conjunction with any
other project(s), identify Wthem and indicate the relationship between the projects.
No direct relationship exists with anv other project. However, in the planning
and develoFn-ent of the project, personnel from the Frederick County Parks and
Recreation Department have provided input for use in the design of the facility
and the new facilities will be available for camiunity use when not in use by
students from James Wood High School.
Project Priority: 1
If previously included in the Capital Improvements Plan, please indicate previous priority and
current status of project:
New project. Not included in previous Capital Improvements Plan.
Estimate Cost (in 1996 dollars): $1.3 million
PROPOSED EXPENDITURES
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
Total
1997-98
1998-99
1999-00
2000-01
2001-02
FY 5
Planning,
Surveying, &
Design
150,000
150,000
Land
Acquisition
-
Site
Preparation &
Improvements
650,000
650,000
Construction
450,000
450,000
Furniture and
Equipment
50,000
50,000
Other
(openin- dor
collection) -
TOT.a L 300 000
1
1
1
1
1,300,0001
Basis of Cost Estimates: Check one of the following. If you want to provide more detailed
information on the estimate. please do so in the space provided.
Cost of comparable facility or equipment
X From cost estimate provided by an engineer, architect, or vendor
From bids received
"Preliminary" estimate, (e.g. no other basis for estimate, guesstimate)
Other (please explain)
Source of Funding: Indicate the projected amount for each funding source.
PP0P0gVn FTTNTnTN!_ CnYTDrVc
Element
1st FY
2nd FY
3rd FY
4th FY
5th FY
Beyond
TOTAL
97-98
98-99
99-2000
2000-01
2001-02
FY 5
General
Fund* 1
300,000
1 300 00
Other Fund
State Grants
Bonds and
Debts * 1
300,000
1,300, 00
Other
Fundraising,
TOTAL* 1
hoo, 000
11,300,00d
Please describe the source of funding (i.e. type of grant):
* Funds to begin the project to be secured either through direct funding from the
Frederick County Board of Supervisors or through an advance of funds from the
Frederick County Board of Supervisors which will be paid back to the county at
a later date. Due to borrowing limitations in 1996, the school board is not
able to apply for funding through the sale of Virginia Public School Authority
bonds until the spring of 1997.
Project Justification:
Please project the number of persons, dwellings, students, or units to be served or the units of
service to be provided by the project.
The project will provide additional athletic facilities to the students of Jarrees
Wood High School. In addition, the proposed facilities will be available for use
by the Frederick County Parks and Recreation Department when not in use by
James Wood High School to provide needed recreational facilities to the residents
of northern and western Frederick County.
Please describe the need for this project.
As a result of not having baseball or softball fields which are suitable for the
playing of interscholastic contests, various softball and baseball teams from
James Wood High School have had to use facilities located in other areas of
Frederick County and the City of Winchester for games. The completion. of this
project will provide the students of James Wood High School with facilities
comparable to Sherando High School.
Please describe and justify the proposed location of the project.
The proposed baseball field and multipurpose field is located on land located
below James Wood High School and adjacent to Apple Pie Ridge Elementary School
(see attached sketch).