CPPC 12-09-96 Meeting AgendaTO:
FROM:
SUBJECT
DATE:
COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
FAX: 540/678-0682
MEMORANDUM
Comprehensive Plans and Programs Subcommittee
Eric R. Lawrence, Planner II OL
Subcommittee Meeting: Monday, December 9, 1996
December 2, 1996
The Frederick County Comprehensive Plans and Programs Subcommittee (CPPS) will be meeting
on Monday, December 9, 1996 at 7:30 PM in the Old Frederick County Court House.
NOTE: Due to the construction around the Old Court House, parking is limited. I would advise the
CPPS to use the Judicial Center parking lot.
AGENDA
I. Proposed 1997-98 Capital Improvements Plan.
II. Request from Fellowship Bible Church to extend sewer service.
III. Other.
Information concerning the agenda items is attached.
Please contact this office if you will be unable to attend. Thank you.
Attachment
107 North Kent Street • Winchester, Virginia 22601-5000
Page 2
Comprehensive Plans and Programs Subcommittee
Meeting Agenda: December 9, 1996
ITEM I: Proposed 1997-98 Capital Improvements Plan
As most Committee members are aware, the Comprehensive Plans and Programs Subcommittee
evaluates departmental CIP project requests in the fall of each year. Based on comments that
were generated during last month's CPPS meeting, staff has revised the CIP chart and composed
the documentation text.
The following documents are included for further consideration in understanding the draft
Capital Improvements Plan:
► Cost Summary for the draft 1997-98 CIP.
► Project Summary for the draft 1997-98 CIP. This includes a brief outline of the projects
included in last years CIP, and those included in the draft 1997-98 CIP.
► The CIP Project Request Evaluation format and results of the evaluation.
► The draft 1997-98 Capital Improvements Plan (CIP).
COST SUMMARY
The draft CIP contains 22 projects with a total cost of $82,959,886. This figure includes the
estimated debt service on all projects except the School Board's
Transportation/Maintenance/Warehouse and Administration Building Renovations. (The total
does not include Sanitation Authority or Landfill projects which are paid for out of user fees and
are made apart of the CIP in the form of addendum. A project proposed for the Regional Jail
complex is not included in the CIP, but is included in an addendum. This Regional Jail project
should be completed prior to the beginning of Fiscal Year 1997.) Of this amount, $60,114,383
would come from the County's General Fund over a five year period (not including debt service).
As presently proposed, projects scheduled in the first year (1997-98 fiscal year) would have a
total County cost of $2,007,637, excluding estimated debt service, for all projects.
PROJECT SUMMARY
The draft 1997-98 CIP consists of 22 project requests from the County's various departments.
Of these project requests, 4 are new to the CIP. The remaining 18 were included in the 1996-97
CIP. The new projects consist of. three from the School Board, and one from the Department of
Parks and Recreation. These new project requests are indicated in boldface and italic print on
the evaluation form.
Listed below are the modifications that each county department has made in their project
requests for inclusion in the 1997-98 CIP. Please note: the projects which were included in the
1996-97 CIP and again in the 1997-98 CIP are not discussed.
Page 3
Comprehensive Plans and Programs Subcommittee
Meeting Agenda- December 9, 1996
School Board Projects
Projects no longer included in the CIP:
1) New Stonewall Elementary School --- In progress.
Fall 1997.
2) Senseny Road Elementary School --- In progress.
Fall 1997.
Anticipated completion by
Anticipated completion by
3) James Wood Middle School Roof Replacement --- Completed.
4) Aylor, Hoover Chiller replacement --- Completed.
Projects which are new to the CIP:
1) Third County High School --- Necessary to satisfy projected student
enrollment.
2) New Elementary School, Back Creek --- Necessary to satisfy projected student
enrollment.
3) New Gainesboro Elementary School --- Necessary to satisfy projected student
enrollment.
Parks and Recreation Projects
Projects no longer included in the CIP:
1) Support Facilities -CB --- Will be considered for inclusion in future CIPs
Projects which are new to the CIP:
1) Skateboard Park --- Project to consist of skateboard bowl, half pipe, and open
skate area. This project has been included at the request of the community's
youth.
Handley Library
The project request for the 1996-97 CIP will be included in the 1997-98 CIP.
Airport Authority
Projects no longer included in the CIP:
1) Perimeter Security Fence --- Completed.
2) T -Hanger Preparation --- Completed.
3) Airfield Maintenance Equipment Bldg --- Completed.
4) Transient Apron Expansion, Design and Construction --- Completed.
Projects which are new to the CIP:
No new project requests were submitted.
Page 4
Comprehensive Plans and Programs Subcommittee
Meeting Agenda: December 9, 1996
Sanitation Authority Projects
Projects no longer included in the CIP:
1) Administration and Maintenance Complex --- Completed.
2) Boundary Lane Water and Sewer Line --- Completed.
Projects which are new to the CIP:
No new project requests were submitted..
Landfill and Compactors Projects
Projects no longer included in the CIP:
1) Landfill Development, Cell "D", Phase I --- Completed.
2) New Compactor Site --- Completed.
Projects which are new to the CIP:
1) Landfill Development, Cell "A", Phase II. Necessary to meet demand and
extend landfill cell life.
2) Installation of Active gas Management Cells A and B, Phase I --- Necessary
during closure of Cells A and B.
1997 FREDERICK COUNTY
CAPITAL IMPROVEMENT PROJECTS
EVALUATION FORM
LISTED BY DEPARTMENT; IN ORDER OF DEPARTMENT PRIORITY
CRITERION Conform to Health, Legally Distribute Economic Related Public
and Comp. Plan Safety, Required Services Impact to Other Support TOTAL
Welfare Projects
WEIGHT 3 4 4 2 2 3 3
LIBRARY
New Library
2/6
2/8
0/0
4/8
2/4
0/0
3/9
35
SCHOOL SYSTEM
New Gainesboro Elementary School
2/6
2/8
0/0
112
2/4
113
113-
26
Administration Building Renovations
Transportation/Maintenance/Warehouse
2/6
1/8
6/0
1/2
316
2/6
1/3
31
Third County High School
2/6
2/8
0/0
2/4
3/6
1/3
1/3
30
New ElementarySchoo4Back Creek
2/6
2/8
0/0
3/6
2/4
1/3
1/3
30
PARKS AND RECREATION
Bikeway System
4/12
2/8
0/0
1/2
1/2
2/6
2/6
36
Park Land
3/9
114
0/0
4/8
1/2
1/3
2/6
32
Open Play Area - CB
3/9
1/4
0/0
3/6
1/2
1/3
2/6
30
Softball Complex - SP
3/9
1/4
0/0
1/2
1/2
1/3
2/6
26
Baseball Field Renovations - SP
2/6
1/4
0/0
1/2
1/2
1/3
2/6
23
Field House
2/6
1/4
0/0
2/4
1/2
1/3
2/6
25
Tennis/Basketball Complex - CB
3/ 9
1/4
0/0
3/6
1/2
2/6
1/3
30
Indoor Pool Facilities
2/6
1/4
0/0
2/4
1/2
2/6
2/6
28
Soccer Complex - SP
3/9
1/4
0/0
3/6
1/2
1/3
2/6
30
Maintenance Compound - SP
1/3
1/4
0/0
0/0
3/6
3/9
1/3
25
Tennis/Picnic Area - SP
3/9
1/4
0/0
1/2
0/0
2/6
2/6
27
Shelter, Stage Seating - CB
3/9
1/4
0/0
3/6
2/4
2/6
2/ 6
25
Skateboard Park
113
114
0/0
112
112
113
2/6
20
AIRPORT
Land Acquisition - South Side RPZ
2/6
2/8
3/12
1/2
2/4
2/6
2/6
44
Land Aquisition, Bufflick Road
2/ 6
2/8
3/12
1/2
2/4
2/6
2/6
44
[Zoute 645 Relocation - Design
2/6
1/4
1/4
0/0
1/2
2/6
1/3
25
Koute 645 Relocation - Construction
2/6
1/4
1/4
0/0
1/2
2/6
1/3
25
FREDERICK COUNTY
VIRGINIA
Capital Improvements Plan
1997-98
Fiscal Year
DRAFT
As Recommended by the
Frederick County Planning Commission,
February xxx, 1997;
And Adopted by the
Frederick County Board of Supervisors,
March XX, 1997.
TABLE OF CONTENTS
INTRODUCTION ......................................... 1
PROJECT RECOMMENDATIONS............................................... 2
SchoolBoard...........................................................2
Parks and Recreation.....................................................3
County Administration ....................................... . ........... 3
HandleyLibrary .................. ......................................3
Airport Authority........................................................4
PublicWorks...........................................................4
Regional Adult Detention Center ........................................... 4
Sanitation Authority...................................................... 5
Draft 1996-97 CAPITAL IMPROVEMENTS PLAN ...................... . ........... 6
CIP CHART EXPLANATIONS.................................................. 7
PROJECT FUNDING ................................ 8
PROJECT DESCRIPTIONS..................................................... 9
Frederick County Public Schools ............................ . . ......... . . . 9
New Gainesboro Elementary School ................................... 9
Administrative Building Renovations .................................. 9
Transportation/ Maintenance/ Central Warehouse Facility ................. 10
Third County High School..........................................10
New Elementary School, Back Creek District .......................... 11
Frederick County Parks and Recreation Department ........................... 12
Bicycle Facility..................................................12
Parkland in Western Frederick County ................................ 12
Open Play Area - Clearbrook Park ................................... 13
Softball Complex - Sherando........................................ 13
Baseball Field Renovation - Sherando................................ 14
FieldHouse.....................................................14
Tennis/Basketball Complex - Clearbrook .............................. 15
Soccer Complex - Sherando........................................ 16
Maintenance Compound and Office - Sherando ......................... 16
Tennis/Picnic Area - Sherando...................................... 16
Shelter/Stage Seating - Clearbrook ................................... 17
SkateboardPark..................................................17
Handley Regional Library ................................................ 18
Frederick County Library .......................................... 18
ADDENDUM...............................................................19
Frederick County Sanitation Authority ...................................... 19
Water Transmission Lines .......................................... 19
Miller Heights Water Distribution Line ......................... 19
Route 50 - Victory Road Water Loop - Project 2 .................. 19
Stonewall - Lee Avenue Water Loop ........................... 19
Frederick County Public Works Department ................................. 20
Construction Debris Landfill ........................................ 20
Closure of Cells A and B, Phase I .................................... 20
Landfill Development - Cell "A", Phase II - Five Acres ................... 21
Installation of Active Gas Management Cells A and B, Phase I ............. 21
Winchester Regional Airport .............................................. 22
Land Acquisition - South Side RPZ, Phase II ........................... 22
Route 645 Relocation - Design Only .................................. 22
Route 645 Relocation - Construction Phase ............................ 23
Land Acquisition, Bufflick Road, Phase II ........................... 23
Regional Secure Juvenile Detention Center ............................ 24
PROJECT EVALUATION FORM ............................................... 25
CAPITAL IMPROVEMENTS PLAN
FREDERICK COUNTY
1997-98
INTRODUCTION
The Code of Virginia assigns the responsibility for preparation
of plans for capital outlays to the local planning commissions.
The Capital Improvements Plan (CIP) consists of a schedule for
major capital expenditures for the County for the ensuing five
years.
The CIP is updated annually. Projects are removed from the
plan as they are completed or as priorities change. The plan is
intended to assist the County Board of Supervisors in
preparation of the County budget. In addition to determining
priorities for capital expenditures, the County must also ensure
that projects contained within the CIP conform to the
Comprehensive Policy Plan.
The annual review process begins with the submission of
capital expenditure requests from County departments and
relevant agencies in the fall of the year. These requests are
evaluated by the Comprehensive Plans and Programs
Committee, a subcommittee of the Planning Commission, using
a list of seven evaluation criteria. Each criterion is assigned a
weight which reflects the relative importance when compared
to the other criterion. The Committee then meets with
representatives of departments making expenditure requests and
determines a recommended priority for the various requests.
This recommendation is passed to the Planning Commission
which in turn makes a recommendation to the Board of
Supervisors.
The CIP is strictly advisory. Once adopted, project priorities
may change throughout the year based on changing
circumstances. It is also possible that particular projects may
not be funded during the year that is indicated in the CIP. The
status of any project becomes increasingly uncertain the further
in the future it is projected.
Frederick County 1997-98 Capital Improvements Plan
Page 2
PROJECT
RECOMMENDATIONS
1. School Board Projects The old Stonewall School building has been razed, and the new
Stonewall Elementary School building is projected be open for
students in the fall of 1997. Student capacity of this new school
is approximately 585 pupils.
During the past year, underground storage tanks have been
removed from the James Wood Middle School facility. The
removal of these tanks were necessary to comply with federal
regulations regarding underground storage tanks. This project
completes the final phase of complying with Federal
regulations for the school division.
Construction of a baseball/softball/multipurpose field athletic
complex at the James Wood High School site is currently
underway. These facilities will enable the high school to host
interscholastic contests at the school site. Prior to the
completion of this project, these contest were held at various
sites around the County and within the City of Winchester. The
facility will also be available to the County's Parks and
Recreation Department for their programing use.
In an effort to maintain educational facilities that will handle
the student population's projected growth, three new school
facilities are proposed for the next five years. These new
facilities include: two elementary schools, and a high school.
The two elementary schools would be built in the Gainesboro
and Back Creek districts. The high school is proposed for the
County owned parcel adjacent to the Redbud Run Elementary
School.
Funding is being requested for a new
transportation/maintenance/central warehouse facility. The
project involves building the proposed structure(s) adjacent to
the Red Bud Run Elementary School. The existing maintenance
facility has reached the point where it is difficult to house all of
the school system's buses and still provide service to an
increasing number of County vehicles from other departments.
Frederick County 1997-98 Capital Improvements Plan
Page 3
2. Parks and Recreation Several projects are planned in and around Sherando Park. The
Projects County was awarded an ISTEA Transportation Enhancement
Program grant in 1993 to build a Bikeway System. This 2.45
mile facility will serve several residential areas in southern
Frederick County. The bicycle path has been designed to link
the residential developments and park land on the north of
Route 277 with Sherando Park and Sherando High School. In
addition to other improvements at Sherando Park, two projects
are planned that will be used by Sherando High School, the
proposed softball complex and baseball complex.
Several projects are planned for Clearbrook Park including an
open play area, tennis/basketball complex, and a shelter with a
sound stage and seating.
In an effort to reduce the gap in provision of services to the
western portion of the County, the Parks and Recreation
Department is proposing to purchase park land in western
Frederick County.
Two additional projects that are planned are a field house and
an indoor pool. Locations for the projects have not been
determined, although both projects could be built on currently
owned County land. Both projects could also be utilized by the
County school system.
3. County Administration Many of the County's administrative offices have been
relocated to the Frederick County Administrative Building, at
107 North Kent Street in Downtown Winchester. An addition
has recently been completed that enlarges the Frederick County
Administrative Building to 100,000 square feet of office space.
This addition enables the majority of the county departments to
be located at a central location in downtown Winchester.
4. Handley Library As part of a master plan prepared for the Handley Library by a
library consulting firm, it was recommended that a library be
built in southeastern Frederick County. A library in this area
would enable the Handley Library to provide service to the
growing population in southern Frederick County. A library
site has been selected, near the Lakeside community. A 34,000
square foot building is proposed which could be expanded, in
stages, ultimately to 50,000 square feet.
Frederick County 1997-98 Capital Improvements Plan
5. Airport Authority,
6. Public Works Projects
(Not funded by the General
Fund)
7. Regional Adult
Detention Center Projects
Page 4
An updated master plan for the Winchester Regional Airport
was adopted in December of 1993. This plan contains
recommendations regarding capital improvements to the airport
in order to meet federal guidelines for airports the size of the
Winchester Regional Airport and to provide better service to
airport users.
The Airport Authority has included project requests that relate
to land acquisition. Land acquisition is the primary goal of the
airport as they proceed to satisfy both federal regulations and
plan for anticipated growth.
Funding for Airport projects is derived through a complex
formula where the federal and state government contribute a
majority of the funding.
The Public Works Department is proposing four projects for the
current CIP. They include:
• Construction Debris Landfill
• Closure of Cells "A" and "B", Phase I
• Landfill Development - Cell "A", Phase 11
• Installation of Active Gas Management Cells A and B,
Phase I
The landfill development project and the cell closure projects
are all projects that the Landfill is required to undertake in order
to comply with regulations imposed by the Department of
Environmental Quality. Funding for the landfill projects are
provided through the Landfill Enterprise Fund.
A juvenile detention facility is currently under construction.
Located adjacent to the pre-release facility in the Fort Collier
Industrial Park, this facility is necessary to meet the needs of
the community. When completed, this facility will be capable
of housing 32 juveniles.
Frederick County 1997-98 Capital Improvements Plan
8. Sanitation authority
Projects
(Not funded by the General
Fund)
Page 5
The Sanitation Authority is proposing one project, Water
Transmission Lines. These lines involve the extension of water
service to three areas of the county: Miller Heights, Route
50Nictory Road, and Stonewall - Lee Avenue. The Sanitation
Authority Projects will not be funded directly through the CIP.
These projects receive their funding through user fees.
Frederick County 1997-98 Capital Improvements Plan
FREDERICK COUNTY, VIRGINIA
----DRAFT---- CAPITAL IMPROVEMENTS PLAN
1997-98
County
Priorit
Department
Priorit
Proiects
$625,000
COUNTY
CONTRIBUTION
51,215
$318,387
County
$8,041,485
interest From
I
1
Airport Land Acquisition - Southside RP
1997-98
12,500
1998-99
1999-2000
2000-01
2001-02Contributions
$14,281,872
Notes
Debt Servi
533,586
2
Airport Land Acquisition - B.utilick Road10,000
$1,127,692
1,953,200
$1,953,200
612,495
$612,495
12»500
A
N/A
$422,328
I
Bicycle Facility
51,215
$1,400,000'
168,539
$168,539,
1,542,000
14,000
A
N/A
200,000
1
New Library
489,154
S 1,$15
B
N/A489,150
14
Shelter, Stage Seating - CB
NIA
2
Park Land
1,154,772
326,659
326,659
N/A
7
4
Transportation/Maintenance/Warehouse
begin
1»154,772
N/A
8
9
5
Third County High School
New Elementary School - Back Creek
1,500,000
15,600,000
14,900;000
4
32,000;000
C
N/A
3,888,513
10
3
Open Play Area - CB
416,992
600,000
9,100,000
9,700,000
4,581,872
11
7
Tennis/Basketball Complex - CB
533,586
416,992
N/A
12
9
Soccer Complex - SP
533,586
N/A
13
8
Indoor Pool Facilities
1,127,692
1,127,692
NIA
14
11
Tennis/Picnic Area - SP
1,953,200
1,953,200
N/A
15
2
New Gainesboro Elementary School
300,000
8,400,000
612,495
612,495
NIA
16
4
Softball Complex - SP
422 328
8,700,000
3,958,611
17
3
Route 645 Relocation - Design
2,500
422,328
N/A
18
4
Route 645 Relocation - Construction
2,500
A
N/A
19
10
Maintenance Compound - SP
28,040
28, 000
,000
A
N/A
20
6
Field House
1,542,000
168539
,
16
N/A
21
5
Baseball Field Renovations - SP
662,755
1»542,000
N/A
12
13
Skateboard Park
662,755
N/A
200,000
200;000
N/A
TOTALS 1$2,007,637 $9,902,075 $3,588,086 $18,181,200 $26,435,385 $60,114,383 $12,428,996
A = Partial funding from Federal Airport Improvement Program (FAIP) and State Commonwealth Airport Fund (SCAF) grants
B = Patial funding from State grants and local gifts C = Debt Service is unavailable at time of printing
----DRAFT----
TOTAL COUNTY I Total Project
_ COSTS
Costs
12,500
$625,000
10,000
$500,000
51,215
$318,387
489,150
$8,041,485
326,659
$326,659
1,154,772
$1,154,772
0
?
35,888,513
$35,888,513
14,281,872
$14,281,872
416,992
$416,992
533,586
$533,586
1,127,692
$1,127,692
1,953,200
$1,953,200
612,495
$612,495
12,658,611
$12,658,611
422,328
$422,328
2,500
$125,000
28,000
$1,400,000'
168,539
$168,539,
1,542,000
$1,542,000
662,755
$662,755
200,000
$200,000
$72,543,379' $82,959,886
12/02/96
CIP CHART
EXPLANATIONS
Page 7
The Capital Improvements Plan chart, on the previous page,
contains a list of the capital improvement projects proposed for
the County over the next five year period. Each column's
origination and justification is briefly explained below.
County Priority - The project's priority rating, based on all
projects included in the CIP. County Priority ratings are the
result of the criterion and weight evaluation process and is
illustrated on the Evaluation Form. The Evaluation Form is
located on page 29 of this booklet.
Department Priority - The project's priority rating based on
the requesting department's determination.
Projects - The name of the capital improvement project.
County Contribution - The dollar value from the County's
General Fund that will be contribute toward the project's
funding. This value is listed by individual fiscal years, and also
by total contributions over the five year period. The total
contribution column, located to the right of the fiscal year
breakdowns, does not include any debt service projections.
Notes - Indicates the footnotes that may apply to a particular
project.
Interest From Any Debt Service - As applicable, indicates the
projected interest for a particular project. These interest
projections are provided by individual departments and are
based on the most accurate interest rate information available at
the time the CIP is assembled.
Total County Costs - The total expenditures that the County
will contribute for a particular project. This column includes
both fiscal year contributions and debt service expenses that
may be associated with the projects funding. Essentially, this
column represents the total county contributions for a particular
project. (County Contributions with Interest)
Total Project Costs - Total project costs including county and
other funding source contributions. The values in this column
are not necessarily contributed entirely by the County.
Frederick County 1 1997-98 Capital Improvements Plan
PROJECT FUNDING
Page 8
The projects included in the 1997-98 Capital
Improvements Plan have a total cost of $82,959,886. If
all projects are undertaken, Frederick County will
contribute $60,114,383 over the five year period of
1997-2002. This total does not include the interest from
any debt service. By adding the projected debt service
of $12,428,996, the total county contribution of the
approved projects comes to $72,543,379. The costs
associated with the School Board's request for a
Transportation/Maintenance/Central Warehouse facility
and Administration Building renovations are not
included in any cost summaries.
► School projects are funded through a combination of
loans from the Virginia Public School Authority and the
Virginia Literary Fund.
► Sanitation Authority projects will be funded by the
Sanitation Authority working capital funds and Virginia
Resource Authority Revenue Bonds.
► Landfill projects are funded by retained funds generated
by the landfill fees and coordinated by the Landfill
Enterprise Fund.
► Funding for Parks and Recreation projects will come
from the unreserved fund balance of the County. The
Bicycle Facility project will be funded through a
Recreational Access Fund grant, an ISTEA
Transportation Enhancement Program grant, and a 20%
match from the general fund. The Parks and Recreation
Commission will actively seek private sources of
funding or cooperation for projects not funded by the
County.
Funding for a Frederick County Library could include a
contribution from the County general fund, a bond,
donation of land, and substantial fund raising efforts by
the Library Board.
Airport projects will be funded by contributions from
the federal, state, and local governments. The local
portion may include contributions from Warren,
Shenandoah, Clarke, and Frederick Counties, and the
City of Winchester.
Frederick County 1997-98 Capital Improvements Plan
PROJECT
DESCRIPTIONS
Frederick County
Public Schools
Project Priority List
PRIORITY 1
PRIORITY 2
Page 9
New Gainesboro Elementary School
Description: This project consists of the construction of an
elementary school (grades K-5) of approximately 65,000 square
feet to serve 550 students. The school is located on a 20 acre
site.
Capital Cost: $8,700,000
Debt Service: $3,958,611
Justification: This project will serve approximately 550
students in grades K-5. The Frederick County School Board
purchased 20 acres of land in the Gainesboro district in 1990 in
anticipation of the future need to provide space for increased
student enrollment.
Construction Schedule: Begin in FY -98 and complete in FY -
1999.
Administrative Building Renovations
Description: This project is contingent upon the School Board
offices being relocated to the Frederick County Administrative
Building. This project involves the renovation of the school
administrative office to an elementary school. Renovations
will enable the building to be converted back to an elementary
school of approximately 58,000 square feet. Amenities
included in this renovation will bring the school to a level of
amenities similar to other county elementary schools.
Capital Cost: To be determined.
Justification: The renovated school will handle 550 students.
The elementary school will serve students in grades K-5.
Construction Schedule: Begin and complete in FY -98.
Frederick County 1997-98 Capital Improvements Plan
PRIORITY 3
PRIORITY 4
Page 10
Transportation/ Maintenance/ Central Warehouse Facility
Description: This project is contingent upon agreement with
numerous County agencies. The project involves the
construction of a central location for the County's
transportation and maintenance facility. The Proposed facility
would provide a combined facility for the transportation/
maintenance/ central warehouse facility needs of the school
division and various other county departments. To be located on
County owned property, adjacent to the Redbud Run
Elementary.
Capital Cost: To be determined.
Justification: This project will serve numerous County
agencies, at a central location. The Buildings and Grounds
Department provides maintenance and repair services for all
county school facilities which serve over 9,000 students, in
addition to vehicle fleet maintenance for other County
departments..
Construction Schedule: Not available.
Third County High School
Description: The project involves the construction of a high
school for grades 9-12 to serve 1,500 students. The school will
occupy approximately 70 acres and consist of a facility
containing approximately 240,000 square feet. The site
selected for the project is part of a 128 acre site owned by the
school division which was purchased for a future high school.
It is located adjacent to Redbud Run Elementary School, and
approximately 1.5 miles from the intersection of Route 7 and
Interstate 81.
Capital Cost: $32,000,000
Debt Service: $3,888,513
Justification: The school will provide space for 1,500 students
in grades 9-12, to satisfy projected student population increases.
Construction Schedule: Begin planning in FY -99, complete
construction in FY -2002.
Frederick County 1997-98 Capital Improvements Plan
PRIORITY 5
Page 11
New Elementary School, Back Creek District
Description: The project involves the construction of an
elementary school for approximately 550 students in grades K-5
on a 15-20 acre site. At this time, the exact location of this
proposed school has not been determined.
Capital Cost: $9,700,000.
Debt Service: $4,581,872.
Justification: The project will serve 550 students in grades K-5
who reside in the Back Creek district. The project will provide
additional classroom space for increased student enrollment.
Construction Schedule: Begin planning in FY -2000.
Frederick County 1997-98 Capital Improvements Plan
Frederick County
Parks and Recreation
Department
Project Priority List
14-11tuty'" Val
PRIORITY 2
Page 12
Bicycle Facility
Description: A 2.45 mile bicycle facility to serve several
residential areas in southern Frederick County. This bicycle
facility has been designed to link the developments and park
land on the north side of Rt. 277 with Sherando Park and the
high school on the south side of Rt. 277.
Capital Cost: $318,387
Justification: The initial trail development will provide a direct
benefit for 642 planned or completed housing units, with the
potential future expansion of the trail system impacting over
3,669 housing units. Sherando Park and Sherando High School
represents a focal point of activity for the residents living in the
urban development area of southern Frederick County. The
proposed bicycle facility appears to be an excellent way to
provide safe access to and from these facilities for pedestrians
and bicyclists.
Construction Schedule: Begin and complete in FY -97,
Parkland in Western Frederick County
Description: Parkland acquisition in the western portion of the
County.
Capital Cost: $1,154,772
Justification: This project would be used by the entire
Frederick County population. The parkland acquisition would
reduce the gap between the amount of existing parkland and the
amount of parkland needed to meet the minimum standard for
our the Frederick County service area.
Construction Schedule: Begin and complete in FY -97.
Frederick County 199'-98 Capital Improvements Plan
PRIORI T Y 3
PRIORITY 4
Page 13
Open Play Area - Clearbrook Park
Description: This project consists of an assortment of facilities
to compliment the existing Clearbrook Park. It includes two
areas within the Clearbrook Park site. First, the area on the
southside of the lake includes: parking, repairs to existing
shelters, access paths, and landscaping. Second, the area
adjacent to the water tower includes: parking, picnic shelter, 6
horseshoe pits, croquet turf, shuffleboard, volleyball court, and
refurbishing the existing concession stand. This project was
listing in previous years as two separate projects.
Capital Cost: $416,992
Justification: These facilities will provide recreational
opportunities for the Clearbrook Park service area, reducing the
gap between the number of existing passive recreational areas
and the number which is needed to meet the minimum
standards for our service area. Clearbrook Park, currently
owned by Frederick County, offers the best location for this
development.
Construction Schedule: Begin and complete in FY -98.
Softball Complex - Sherando
Description: This project consists of an assortment of athletic
facilities to compliment the existing Sherando Park facilities. It
includes: 2 softball fields, an access road, parking spaces, and
landscaping.
Capital Cost: $422,328
Justification: This facility would provide recreational
opportunities for the entire Frederick County area. In addition
to its use as a recreational facility, it will be used by the
Frederick County school system. Presently, there are ten
softball/baseball fields within the county's regional park
system. Eight of the existing fields must serve a dual purpose
of facilitating youth baseball as well as youth and adult softball
programs. With the increased usage of these fields, it has
become increasingly difficult to facilitate these programs. This
project is needed in order for the Parks and Recreation
Department to accommodate the existing demand for youth
baseball and adult softball programs.
Construction Schedule: Begin and complete in FY -98.
Frederick County 1997-98 Capital Improvements Plan
Page 14
PRIORITY 5 11 Baseball Field Renovation - Sherando
Description: This project consists of an assortment of athletic
facilities to compliment the existing Sherando Park facilities. It
includes: the renovation of 4 existing ball fields, renovation of
existing restrooms, and access roads and walks.
Capital Cost: $662,755
Justification: This facility, presently serving as both youth
baseball and adult softball fields, and would be used by the
"Little League" programs within the Sherando Park service
area. In addition to its use as a recreational facility, the athletic
complex will also be used by the Frederick County school
system. This project cannot be completed until the Softball
Complex - Sherando is completed.
Construction Schedule: Begin and complete in FY -98.
PRIORITY 6 Field House
Description: The 29,900 square foot Athletic Field House
would include an office and storage area, locker rooms, parking
lot, and a 25,000 square foot multipurpose area. This facility
would be located on property owned by the county and would
cover five to seven acres. The multipurpose area would have
three basketball/volleyball courts, a walking track, a tennis
wall, and provide the opportunity to offer a wide range of
activities and special events for all ages and interest groups.
The location has not been determined; best location for this
facility may be within one of the County's existing parks.
Could possibly be built in concert with the Indoor Pool project.
Capital Cost: $1,542,000
Justification: Since the inception of the Parks and Recreation
Department, the department has relied solely on the use of the
county public schools to house our program offerings. During
the early years, the department offered a small number of
programs that required limited facility use. Currently, the
department offers over 500 programs annually and, at the same
time, space within the schools has been more difficult to secure.
This has created a situation where the department no longer has
the ability to meet the demands of the county residents. Having
a facility such as this would also assist the area in its effort to
attract new business to the community. This facility would be
available to all area residents.
Construction Schedule: Begin and complete in FY -99.
Frederick County 1997-98 Capital Improvements Plan
Page 15
PRIORITY 7 II Tennis/Basketball Complex - Clearbrook
Description: This project consists of an assortment of athletic
facilities to compliment the existing Clearbrook Park facilities.
It includes: 8 tennis courts, 2 racquetball courts, 2 basketball
courts, a shelter, parking, and landscaping.
Capital Cost: $533,586
Justification: Located in Clearbrook Park, these facilities
would be available to all county residents. Currently, there are
no tennis, racquetball, or basketball courts in the Clearbrook
Park are, and with over 150,000 park visitors annually, these
facilities are needed.
Construction Schedule: Begin and complete in FY -99.
PRIORITY 8 Indoor Pool and Support Facilities
Description: This project consists of a six lane, 25 yard indoor
swimming pool designed for competitive and recreational use.
Locker rooms, office and a reception area are also included in
the proposal. The location has not been determined; best
location for this facility may be within one of the County's
existing parks. Could possibly be built in concert with the Field
House project as they would compliment one another
Capital Cost: $1,953,200
Justification: Currently, there are no indoor pools in Frederick
County. This facility would be available to all county residents
for recreational use and to the student population for physical
education instruction and competitive swim teams. The general
public has made several inquires as to the possibility of the
development of in indoor pool to serve the county's residents.
There are no indoor pools in Frederick County. This facility
will offer all county residents the opportunity to take advantage
of year-round recreational swimming and enable this
department to offer valuable programming to county residents.
Also, county high schools would be able to use this facility for
instruction and competitive swimming.
Construction Schedule: Begin and complete in FY -2000.
derick County 1997-98 Capital Improvements Plan
Page 16
PRIORITY 9 Soccer Complex - Sherando
Description: T his project consists of an assortment of athle is
facilities to compliment the existing Sherando Park facilities. It
includes: 3 soccer fields, access paths, restrooms/concession, 2
picnic shelters, landscaping, and lighting.
Capital Cost: $1,127,692
Justification: This facility will be used by the entire Frederick
County area. In addition to its use as a recreational facility, the
facility will also be used by the Frederick County school
system.
Construction Schedule: Begin and complete in FY -2001.
PRIORITY 10 Maintenance Compound and Office - Sherando
Description: This project will consist of a 1,200 square foot
office and 4,000 square foot storage sheds for the Sherando
Park operations.
Capital Cost: $168,539
Justification: This facility will enable the county to maintain
its equipment and facilities in a more responsible and effective
manner. The additional responsibility to maintain the outdoor
facilities at Sherando High School also increases the need for
more storage, maintenance and office space.
Construction Schedule: Begin and complete in FY -2001.
PRIORITY 11 Tennis/Picnic Area - Sherando
Description: This project consists of an assortment of athletic
facilities to compliment the existing Sherando Park facilities. It
includes: 3 tennis courts, 4 racquetball courts, restrooms /
concession area, 4 picnic shelters, a playground area, access
paths, and parking.
Capital Cost: $612,495
Justification: These facilities would be used by the Sherando
Park service area and the residents of southwestern Frederick
County. Although tennis courts have been included at
Sherando High School, the department feels that it is important
to include three tennis courts on park property for general use
while the school courts are being used for school activities.
Construction Schedule: Begin and complete in FY -2001
Frederick County 1997-98 Capital Improvements Plan
PRIORITY 12
PRIORITY 13
Page 17
Shelter/Stage Seating - Clearbrook
Description: This project consists of an assortment of athletic
facilities to compliment the existing Clearbrook Park facilities.
It includes: refurbishing existing restrooms, access paths,
development of a shelter with performance stage, and lake
renovations.
Capital Cost: $326,659
Justification: This facility would be used by the entire
Winchester -Frederick County area. Presently, there are no
facilities to accommodate cultural programs within the county's
park system. This project is needed to provide a facility for
cultural activities.
Construction Schedule: Begin and complete in FY -2001.
Skateboard Park
Description: This project will consist of: a skateboard bowl,
half pipe and open skate area, and vehicle parking. The
facility's location has yet to be determined.
Capital Cost: $200,000
Justification: This facility will enable the county to provide
additional recreation opportunities to its citizens; a recreational
facility that has been requested for the community's youth.
Construction Schedule: Begin and complete in FY -2001.
Frederick County 1997-98 Capital Improvements Plan
Handley Regional
Library
PROJECT
Page 18
Frederick County Library
Description: A library in Frederick County will enable the
Handley Regional Library to provide service to the growing
population in southern Frederick County and to provide
adequate books, services, and seating for the population served
by the regional system. On a lot of 7 acres, the building will be
34,000 square feet and will be expanded in stages ultimately up
to 50,000 square feet. The consulting firm hired by the
Handley Library Board to provide a master plan for the library
through the year 2010 has estimated the construction costs, not
including land or library materials costs but including furniture
and equipment, would cost approximately $4,659,000. (This
estimate was generated in 1993. A 5% inflation factor has been
added, bringing the current estimate to $4,891,950.) Books and
other library materials for an adequate opening day collection
of around 80,000 items would cost almost $3,150,000. A site
has been designated by the Board of Supervisors at the
intersection of Macedonia Church Road and Lakeside Drive.
Capital Cost: $8,041,485
Justification: The Handley Library currently has over 14,500
registered users from Frederick County. Frederick County
residents checked out 59.06% of all library materials during the
month of July 1996. This number would rise dramatically with
a new, convenient location.
In order to meet the educational needs and the business
information needs of the area and to continue to foster literacy
and reading among the citizens it serves, the Handley Library
needs more space for books, children's programs, and seating
for children and adults. The library is well below state
standards in the areas of books per capita, in square footage per
capita, in seating per capita, and in periodicals per capita. The
current Handley Library building cannot contain enough books
and seating to meet state standards. A library in the County
will contribute to the welfare of the population by providing a
place for children to read, study, and prepare projects when
schools are closed as well as serve senior citizens, mothers with
young children, and individuals seeking health and consumer
information.
Frederick County 1997-98 Capital Improvements Plan
Page 19
ADDENDUM
Frederick County
Sanitation Authority
Sewer and Water
Project
Priority List
(Not funded by the General
Fund)
PROJECT 1
Water Transmission Lines
A) Miller Heights Water Distribution Line
Description: Install 2,640 linear feet of eight -inch
water line.
Estimated Costs: $81,000
Justification: Provide potable water and fire protection
to seventeen existing residences.
Construction Schedule: Begin December 1996.
B) Route 50 - Victory Road Water Loop - Project 2
Description: Install 2,900 linear feet of twelve -inch
water main.
Estimated Costs: $90,000
Construction Schedule: Contingent on availability of
funds.
C) Stonewall - Lee Avenue Water Loop
Description: Install 7,900 linear feet of twelve -inch
water line connecting Stonewall Industrial Park and Lee
Avenue.
Estimated Costs: $330,000
Justification: Provide water service and fire protection
to commercial and industrial land on the west side of
Route 11 between Lee Avenue and Stonewall Industrial
Park. The line will provide a loop between the water
storage tank in the Stonewall Industrial Park and Lee
Avenue and Fort Collier Industrial Park.
Construction Schedule: Contingent on availability of
funds.
Frederick County 1997-98 Capital Improvements Plan
Page 20
Frederick County
Public Works
Department
Landfill Project List
(Not funded by the General
Fund)
PROJECT 1
Construction Debris Landfill
Description: This project will include the development of a
construction debris landfill adjacent to the existing sanitary
landfill. The permitting and design are ongoing. The Public
Works Department expects to receive a permit on or about May
1996. It is anticipated that development of three to five acres of
construction debris landfill space will occur in FY -96 to extend
the life of the existing Municipal Solid waste landfill.
Capital Cost: $800,000
Justification: The project will serve the citizens and businesses
located in Frederick County, Clarke County, and the City of
Winchester. The project is necessary to extend the life of the
MSW (Municipal Solid Waste) landfill. Construction Debris
(CD) landfill requirements are less stringent than Municipal
Solid Waste landfill requirements, hence, the project will create
additional CD capacity..
Construction Schedule: Begin in FY -96 and carry over into
FY -97.
PROJECT 2
Closure of Cells A and B, Phase I
Description: This project encompasses the closure of Cells A
and B, Phase 1. This closure will be performed in accordance
with the details and guidelines set forth in Permit #529.
Capital Cost: $1,400,000
Justification: Required by the Department of Environmental
Quality. The project will serve the citizens of Frederick and
Clarke Counties as well as the City of Winchester for
approximately three to four years.
Construction Schedule: This project may be initiated in FY -95
to close out Cell A. The closure of Cell B will be initiated in
FY -96. Construction schedules will be dependent upon the
actual life of Cell B.
Frederick County 1997-98 Capital Improvements Plan
Page 21
P ROJFCT 3 Landfill Development - Cell "A", Phase II - Five Acres
Description: This project includes the development of
approximately five acres of sanitary landfill space as outlined in
Permit #529, Phase II- Cell A. It is anticipated that this
development will have a life between two to three years in
combination with the existing Cell "D" of Phase II.
Capital Cost: $1,000,000
Justification: Required by the Department of Environmental
Quality. The project will serve the citizens of Frederick and
Clarke Counties as well as the City of Winchester for
approximately three to four years.
Construction Schedule: Begin in FY -98. The commencement
of this construction will depend on the actual life of Cell "D",
Phase I.
PROJECT 4 Installation of Active Gas Management Cells A and B,
Phase I
Description: This project encompasses the installation of an
active gas management system in conjunction with the closure
of Cells A and B. The proposed system may be limited to
recovery wells and candle flares or may be expanded to include
a total recovery system connected to a generator or boiler
system.
Capital Cost: $500,000
Justification: This project will serve the citizens and
businesses located in Frederick and Clarke Counties, and the
City of Winchester. It is required to meet the Federal Clean Air
Act standards.
Construction Schedule: this project may be initiated in FY -97
in conjunction with the closure of Cells A and B.
Frederick County 1997-98 Capital Improvements Plan
Page 22
Winchester Regional
Airport Project List
(Funded by contributions
from the federal, state, and
local governments. Local
contributors may include
Frederick, Warren, Clarke,
Shenandoah Counties, and
the City of Winchester.)
PROJECT 1
Land Acquisition - South Side RPZ, Phase II
Description: Acquire approximately 15 acres of land along the
south side of Route 645 to complete Runway Protection Zone
required by the Federal Aviation Administration for an
Instrument Landing Slope Approach.
Capital Cost: $625,000 90/8/2 - FAA/State/Local
Justification: Provides land required to establish Obstruction
Free Area for the Instrument Landing System installed in FY -
95. Provides additional land for the relocation of Route 645 as
part of the Airport Master Plan implemented in 1992.
Construction Schedule: Phase I began in FY -95. This phase
of land acquisition will continue through FY -98.
PROJECT 2
Route 645 Relocation - Design Only
Description: The design for the relocation of Route 645 will
enable the airport to move forward with its plans for activating
a precision approach to Runway 32. The relocation of Route
645 will remove the final obstruction from the approach.
Capital Cost: $125,000 90/8/2 - FAA/State/Local
Justification: By removing this obstruction (Route 645), the
approach minimums can be lowered enabling the airport to
handle aircraft in almost all weather conditions.
Construction Schedule: Initiate and complete the relocation
designs in FY -98.
Frederick County 1997-98 Capital Improvements Plan
PROJECT 3
PROJECT 4
Page 23
Route 645 Relocation - Construction Phase
Description: The construction of Route 645 relocated.
Capital Cost: $1,400,000 90/8/2 - FAA/State/Local
Justification: By removing this obstruction (Route 645), the
approach minimums can be lowered enabling the airport to
handle aircraft in almost all weather conditions.
Construction Schedule: Initiate and complete the construction
phase in FY -99.
Land Acquisition, Bufflick Road, Phase II
Description: The acquisition of land along Bufflick Road to
further advance the airport's compliance with FAA compatible
land use criteria.
Capital Cost: $775,000 90/8/2 - FAA/State/Local
Justification: This acquisition is anticipated to bring all land
uses within the airport environment into FAA compatible land
use criteria.
Construction Schedule: Initiate and complete acquisition in
FY -99.
Frederick County 1997-98 Capital Improvements Plan
Regional Adult
Detention Center
Project List
(Not entirely funded by the
General Fund)
PROJECT 1
Page 24
Regional Secure Juvenile Detention Center
Description: The Clarke -Frederick -Winchester Regional Jail
Board proposes to construct a 32 bed regional juvenile
detention facility. It shall be constructed adjacent to the pre-
release facility, located in Fort Collier Industrial Park, adjacent
to Brook Road and Fort Collier Road. The property and facility
shall be owned by the CFW Regional Jail Board, however, it
shall be operated by a regional juvenile detention commission,
consisting of representative from Clarke County, Frederick
County, the City of Winchester, Page County, Shenandoah
County, and Warren County.
Capital Cost: $4,031,377
Justification: Review of needs assessment indicates that a
regional juvenile detention facility is necessary.
Construction Schedule: Complete in FY -96.
Frederick County 1997-98 Capital Improvements Plan
Page 6
Comprehensive Plans and Programs Subcommittee
Meeting Agenda: December 9, 1996
ITEM II: Request from Fellowship Bible Church to extend sewer service.
Members of the Fellowship Bible Church have requested that sewer service be extended to their
facility. The attached letter was submitted to our department on November 18, 1996.
There are a few significant issues that staff feels may be applicable to this request.
First. This property is presently located outside of the County's Sewer and Water
Service Area (SWSA). Because of this location, current policy would not permit sewer
service without an expansion to the SWSA.
Second. In recent months, the CPPS has been asked to review similar requests made by
two other churches. While similar in nature, the requests are actually quite different.
This request will require the sewer to be extended at least 1/4 mile. Previous requests
involved the sewer crossing the street.
Third. The sites' location is adjacent to the Grim Farm property. During recent court
hearings concerning the future of the farm, County officials stated that sewer service was
presently not available to the farm. It was also commented that the County's
Comprehensive Plan indicates that the SWSA does not include portions of the farm
located in the County.
These are a few of the issues that staff feels may be important for the CPPS to consider.
Members of the Church will be in attendance to address any concerns the committee may have.
A map of the property's location is attached.
Staff is interested in gaining the CPPS' guidance and/or recommendation as appropriate.
Ralph L. Herring
1533 Meadow Branch Avenue
Winchester, VA 22601
November 18, 1996
Mr. Kris C. Tierney, A.I.C.P., Director
County of Frederick
Department of Planning and Development
107 North Kent Street
Winchester, VA 22601
Dear Mr. Tierney:
Ref.: Fellowship Bible Church
3217 Middle Road
Winchester, VA 22602
Subject: Sewer Extension from Westridge H Development to Fellowship
Bible Church
We respectfully request you, Mr. Tierney, to represent the Fellowship
Bible Church with the Board of Supervisors to connect into the sewer system
at the Westridge H development to install a forced main sewer system for the
Fellowship Bible Church on Middle Road. We are requesting the sewer
requirements to serve a church body at any one period of the day. 1500
adults/200 teenagers/500 children.
We make this request for sewer since we cannot extend the drain fields
further, according to our soils engineer. A master plan is in the process to
build an 800 seat sanctuary expandable to 1200 seats, additional classrooms
and office space over a 5 year period.
This written request is the result of your speaking with Mr. Charlie
Richardson on November 5, 1996. We are ready to issue a contract to
Gilbert W. Clifford and Associates, Inc. to design a pumping station with a
forced main to comply with the County of Frederick, V.D.H. and code to
handle a church body as specified.
Ralph L. Herring
Page 2
November 18, 1996
We sincerely appreciate your willingness to represent Fellowship
Bible Church with the Board of Supervisors, your time and your expertise in
giving us the facts and procedures required to make an installation in
accordance with the County of Frederick Code requirements.
Please call me at 540 722-0399 if you need any additional information.
Sincerely,
'/ �_ 1-eLL
Ral h L. Herring ��
Representing Fellowship Bible Church
SEWER EXTENSION REQUEST PIN: 63—A-14
Fellowship Bible Church