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PC 02-07-96 Meeting AgendaAGENDA FREDERICK COUNTY PLANNING COMMISSION The Old Frederick County Courthouse Winchester, Virginia FEBRUARY 7, 1996 7:00 P.M. CALL TO OR DER TAB 1) Minutes of December 6, 1995 and January 3, 1996 .......................... A 2) Bimonthly Report/Activity Report ...................................... B 3) Committee Reports ................................................. C 4) Citizen Comments .................................................. D PUBLIC HEARINGS 5) Conditional Use Permit #014-95 of Donald R. Merritt to re-establish a non -conforming use for the storage and distribution of porta-potties. This property is located 558 Maple Road (Route 654) and is identified with PIN #41-A-122 in the Gainesboro District. (Mr. Miller)..,.................................................... E OTHER ITEMS 6) A request for a Waiver of the Subdivision Ordinance Requirements for Robert W. and Sandra M. Cleaver by Scot W. Marsh, L.S. (Mr. Miller) ...................................................... F 7) Informal Discussion Regarding a Rezoning Proposal for Property Located on the East Side of Apple Pie Ridge and North of Route 37 by H. K. Benham, III. (Mr. Tierney) ..................................................... G 8) Discussion regarding the Capital Improvements Plan for Frederick County. (Mr. Lawrence) ................................................... H 2 MISCELLANEOUS 9) Other........................................................... I File: k:\wp\cmn\covers99\pc2_7.agn MEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Old Frederick County Court House in Winchester, Virginia on December 6, 1995. PRESENT: Planning Commissioners present were- Charles S. DeHaven, Jr., Chairman/Stonewall District; John R. Marker, Vice Chairman/Back Creek District; Marjorie Copenhaver, Back Creek District; John H. Light, Stonewall District; Terry Stone, Gainesboro District; S. Blaine Wilson, Shawnee District; Roger L. Thomas, Opequon District; Robert A. Morris, Shawnee District; Richard C. Shickle, Gainesboro District; Richard C. Ours, Opequon District; George L. Romine, Citizen at Large; Robert M. Sager, Board Liaison; and Jay Cook, Legal Counsel. ABSENT: Vincent DiBenedetto, Winchester City Liaison Staff present: Robert W. Watkins, Planning Director and Secretary; Evan A. Wyatt, Planner II; W. Wayne Miller, Zoning Administrator; Kris C. Tierney, Deputy Planning Director; and Renee' S. Arlotta, Minutes Recorder. Chairman DeHaven called the meeting to order at 7:00 p.m- MEETING .m. MEETING MINUTES OF OCTOBER 18, 1995 & NOVEMBER l , 1995 Upon motion made by Mr. Marker and seconded by Mr. Thomas, the minutes of the October 18, 1995 meeting were unanimously approved as presented. F) Upon motion made by Mr. Marker and seconded by Mr. Ours, the minutes of November 1, 1995 were unanimously approved as presented. BIMONTHLY REPORT Chairman DeHaven accepted the Bimonthly Report for the Commission's information. COMMITTEE REPORTS Transportation Committee - 12/5/95 Mtg. Mr. Wyatt reported that the Transportation Committee considered two proposals for ISTEA enhancement funding. Mr. Wyatt said that the committee endorsed both proposals and those will be brought before the Planning Commission at their first meeting in January. PUBLIC HEARINGS: Rezoning Application #008-94 of James Carroll to rezone 2.81 acres from RP (Residential Performance) to B2 (Business General). The property is located at the intersection of Custer Avenue and Pembridge Road and is identified with PINS 64A -4-20A, 64A -10-A, and 64A -10-B and is located in the Shawnee District. Action - Tie Vote Chairman DeHaven stated that he would abstain from discussion and vote of this item and he turned the meeting over to Vice -Chairman Marker. Mr. Tierney said that this item was tabled from the Commission's November 1, 1995 meeting. Mr. Tierney presented the background information to the Commission. 3 Mr. Michael Carroll came forward to represent his father, Mr. James Carroll, the owner and applicant. Mr. Carroll requested that the Planning Commission approve the rezoning with the proffers as presented. Mr. Carroll said that if the business zoning was not approved, they would pursue development of apartments on the site, which is a permitted use in RP. Members of the Commission discussed with Mr. Carroll the status of improving the intersection of Pembridge Drive and Route 50. Mr. Carroll noted that Mr. Maddox had completed preliminary drawings, however, the expense of the engineering work and coordination of other property owners was too great for them to continue without a guarantee that their property would be rezoned. Mr. Carroll said that when the Miller property, which is located to the rear of Pembridge Heights, develops it will have to be accessed through Pembridge Heights, if some other means of access in not created. Commission members asked the applicant if a specific use for the property was known. Mr. Chuck Maddox, with G.W. Clifford & Associates, project engineers, said that no specific use for the property under B2 Zoning was known at this time. He said they foresee some type of small retail establishment, a restaurant, or a motel. He said that the Comprehensive Plan calls for commercial uses along this corridor and he felt that single family dwellings were not appropriate here. Vice Chairman Marker called for citizen comments and the following persons came forward to speak in opposition. Mr. Gene Kuepfler, 203 Pembridge Drive, said that he was not in favor of unlimited B2 uses on this site. Mr. Kuepfler felt that the applicant should be required to post a bond or other guarantee assuring that entrance work will be completed if rezoning takes place. Mr. Bob Regimbal, 107 Stanley Circle, said that Mr. Carroll has stated that if the residents were opposed to rezoning, the applicant would withdraw the proposal. Mr. Regimbal asked what had become of the revised intersection plan that was to be of benefit to the Pembridge Heights residents. Mrs. Allison Mundy, of Etnam Street, said that the proposal involved 250 homeowners versus one property owner. Mrs. Mundy had concerns about the heavy traffic on Route 50, she felt the entrance into Pembridge Heights was a dangerous intersection, and she felt the applicant should present his proposals in writing. She felt that apartments or townhouses on this site would generate less traffic than the proposed commercial development. Mr. James Gibbons, resident of Miller Heights, said that there were too many unknowns involved with Mr. Carroll's proposal. El Mr. Cary Kimble, resident of Pembridge Heights, felt this application had been tabled too many times and that it was time to take final action. Mr. Foster Schwaitz, resident of Miller Heights, also felt a decision needed to be made on this rezoning. Ms. Regina Rishawn, resident in Pembridge Heights, felt that B2 zoning was too ambiguous. She felt that apartments would be better than commercial use on this site. Members of the Commission felt that some of the uses allowed in B2 were not appropriate for this site and needed to be proffered out. They felt the biggest problem with the proposal was the lack of controlled uses for the site. They also recognized the existing traffic problem at the intersection and were concerned about upcoming cumulative traffic problems for the residents, especially when the properties behind Pembridge Heights begin to develop. The Commissioners felt that business zoning, rather than residential zoning, would create the revenue needed to improve the intersection for safety purposes. A motion was made by Mr. Wilson and seconded by Mr. Romine to approve the rezoning as presented. A tie vote resulted, as follows: YES (Approve Rezoning): Shickle, Romine, Wilson, Copenhaver, Light. NQ: Ours, Morris, Thomas, Marker, Stone. Abstain: Dehaven The Commission agreed to send this application for rezoning to the Board of Supervisors with the tie vote. (Chairman Dehaven resumed chairmanship of the meeting.) Conditional Use Permit Application #012-95 of Edward Sutphin for a cottage occupation for small engine repair at 1179 Hudson Hollow Road. This property is identified with PIN 86-2-9 in the Opequon District. Action - Approval Recommended 5 Mr. Miller said that there is currently a significant zoning violation on this property which consists of a very large area where several hundred old lawn mowers, lawn trimmers, and other apparatus are openly stored. He said that this entire area is visible from Hudson Hollow Road (Rt. 636) and from two private roads that run along both sides of the property. Mr. Miller said that any consideration of this request must include the requirement that the zoning violation be eliminated from the property and the applicant has agreed to do this. Mr. Edward Sutphin, property owner and applicant, said that he would eliminate some of the equipment and then centralize and screen the remainder. Chairman DeHaven called for citizen comments and the following person came forward to speak in favor of the request. Mr. Lewis Young, adjoining property owner, spoke in favor of Mr. Sutphin continuing with his operation. Mr. Young said that he spoke with Mr. Sutphin about centralizing the equipment and screening the driveway with white pines. Upon motion made by Mr. Thomas and seconded by Mr. Ours, BE IT RESOLVED, that the Frederick county Planning Commission does hereby unanimously recommend approval of Conditional Use Permit #012-95 of Edward Sutphin for a cottage occupation for small engine repair with the following conditions: I) This permit will not be effective until the zoning violation is eliminated from the property. If this is not completed within six months, permit approval will automatically be revoked. 2) All repair work must be done inside a completely enclosed building. 3) No outside storage of parts, salvaged equipment, or equipment awaiting repair shall be allowed unless it is properly screened from view from any roadway or adjoining property. 4) The hours of operation shall be limited to 7:00 a.m. to 7:00 p.m., Monday through Saturday. 5) Any construction of facilities to accommodate this or any other expansion of the use shall require a new conditional use permit. Rezoning Application #006-95 of Woodside Estates to rezone 36.4589 acres from RA (Rural Area) to RP (Residential Performance) for 81 single family homes. This property is located on the west side of Double Church Road (Rt_ 641) and south of the intersection with Fairfax Pike (Rt. 277) and is identified with PIN 86-A-21 in the Opequon District. Action - Denial Recommended Mr. Tierney said that staff was recommending approval of the rezoning, contingent on satisfying comments from VDOT on the Traffic Impact Analysis. Mr. Charles W. Maddox, Jr., with G.W. Clifford & Associates,:_.the design engineers for this project, came forward to present the rezoning proposal to the Commission. Mr. Sager asked if any improvements were planned for Double Church Road and Mr. Maddox replied that none were planned. Members of the Commission noted that traffic on Double Church Road (Rt.641) would increase by 50% with Woodside Estates I and Il. They felt that 5,000 to 6,000 t.p.d. was unsafe for Rt. 641, especially because of the line of site problems, the curves, dips, and ditches. Members of the Commission also expressed safety concerns over the two driveways that were proposed to access Route 641 at this location and felt it was very dangerous in light of the traffic and unsafe road conditions. Chairman DeHaven called for citizen comments and the following persons came forward to speak: Mr. Linwood Ritter, the owner of Lot 21B, which was surrounded by the parcel to be rezoned, was concerned about the protection of his property from future residential lots. Mr. Ritter suggested that pine trees be used to buffer his property. Mr. Charles Carbary, owner of Lot 22, which was also surrounded by the parcel to be rezoned, said that he was experiencing a sewer problem and was interested in hooking onto the waterline of the proposed development. Mr. Carbary felt that Route 641 needed major restructuring to remove dips and S -curves in order to make the road safe. Mr. Bill Tisinger, one of the owners/applicants, stated that they would work with Mr. Ritter to provide some type of buffer and also would make arrangements to hook the two interior lots to sewer. Mr. Tisinger said that they would also be willing to eliminate the driveways from the two lots fronting on Route 641. Mr. Lawrence Fagg, a local resident, felt the property should not he rezoned VA because only a portion of the property was located within the Urban Development Area. Mr. Fagg felt that proposed impacts to traffic, county services, and the environment had not yet been identified and addressed. Mr. John Stelzl, adjoining property owner, was concerned about traffic impacts on Route 277/641. He also felt that some type of buffering/screening was needed along the border of the Urban Development Area, so that adjoining uses would be protected from noise, dust, four- wheelers etc. Mrs. Loretta Wymer, adjoining property owner, felt the existing traffic situation was dangerous and she was concerned for the safety of her children getting on and off the school bus. Mrs. Wymer said that she also had concerns about blasting. She said that since the start of construction of the 66 homes in the adjoining development, they have experienced cracks in her basement and water seepage. Mr. Herbert M. Painter, adjoining property owner, presented photographs of existing water problems in this area. Mr. Painter was concerned about increased run-off with more asphalt. He also had concerns about increasing traffic problems on Route 641/277 and overcrowding of schools. Mr. Painter also felt the road needed major restructuring for safety purposes. Members of the Planning Commission concluded that Route 641 was overloaded and unsafe at the present time and would not be able to handle additional traffic without major road improvements. They noted that the additional students at Sherando High School would also add to the traffic on Route 277. Members of the Commission anticipated a compatibility problem with the proposed residential subdivision bordering an active Agricultural and Forestal District. They were also opposed to driveways accessing Route 641 from the two lots at the west end of the proposed development. The Commission recognized the fact that this was a reputable developer, but felt that the overriding infrastructure issue was a major concern. Upon motion made by Mr. Ours and seconded by Mr. Light, BE IT RESOLVED, That the Frederick County Planning Commission does hereby by recommend denial of Rezoning Application #006-95 of Woodside Estates to rezone 36.4589 acres from RA (Rural Areas) to RP (Residential Performance) by the following majority vote: 8 Yes To Deny Rezoning)Ours, Shickle, Morris, Thomas, Romine, Wilson, Marker, Copemhaver, Light, Stone No- DeHaven Mr. Tierney reported that the majority of revisions to the plan consists of updating statistical information such as school enrollment and population figures and minor editorial corrections. He said that the most significant addition is the text relating to the Round Hill Land Use Plan and the text relating to the Battlefield Network Plan. The Commissioners had no major concerns with the plan and Chairman DeHaven recommended that the Plan be advertised for public hearing on the next available date. Informal Discussion regarding_ a proposed Master Development Plan by Dr. Raymond Fish_ Mr. Wyatt said that Dr. Fish is requesting that the Planning Commission move his ` discussion item to later in the agenda because his surveyor, Mr. Edens, had not yet arrived. Chairman DeHaven agreed to move Mr. Fish's item of discussion to the end of the agenda. Informal Discussion Regarding a Public Utilities Improvement Project by the City of WinchesteY No Action Required 2 Mr. Jesse Moffett, Director of Public Utilities for the City of Winchester, came forward to present a public utilities improvement project for provision of an additional water supply to the north zone of the City of Winchester. Mr. Moffett said that the proposed water storage tank will provide additional capacity and pressure that will assist with fire protection and water demand for the high zone City water system. He said that the proposed water storage tank will be 35 feet high, will have a capacity of one million gallons, and will be constructed on property located within Frederick County. Mr. Moffett said that the property, consisting of 120 acres, is located on the north side of Northwestern Pike (Rt. 50), just west of Route 37 and the Winchester Medical Center, and is owned by Fruit Hill Orchards. No action was required by the Planning Commission. Informal Discussion Re din Self -Storage Facilities in ft MI (Light Industrial) Z nin District E_ E._Bayliss, 111. Vice -President of D & M Mechanical Contractors. nc_ No Action Required Mr. E. E. Bayliss, III, Vice -President of D & M Mechanical Contractors, was present to obtain the Planning Commission's opinion regarding the allowance of self -storage facilities in the M1 ((Light Industrial) Zoning District. Mr. Bayliss said that the property in question is located in the Baker Lane Industrial Park and is presently occupied by his company. Mr. Wyatt said that self -storage facilities are currently permitted in the B2 (Business General) and the B3 (Industrial Transition) Zoning District. He noted that performance standards were created for self -storage facilities during the 1990 comprehensive revision to the Zoning Ordinance. He said that these standards are required to be implemented during the design and construction phase for any zoning district permitting this use. Members of the Commission felt they would rather have the property rezoned than to allow an `across the board' use in the M 1 District. No other action was required by the Planning Commission at this time. 10 Informal Discussion Regarding Pegasus Center Master Development Plan and a Request fir Zoning District Buffer Wavier Action - Approval of Waiver Request Mr. Wyatt said that Mr. John C. Lewis, P.E. wishes to address the Planning Commission on the Pegasus Center Master Development Plan and a request for a waiver of the zoning district buffer. Mr. Wyatt said that the Pegasus Center is located on property owned by Kevin and Patricia Adams and currently houses the Airport Office Building. He said that the proposal will create the Pegasus Business Center on 6.25 acres and will improve access to the adjoining Project Hope facility. The properties are zoned B2 (Business General) and M1 (Light Industrial), respectively. Mr. John C. Lewis discussed the overall concept and phasing of the project which included flex space for office and storage within a business park setting. He then discussed his request for a waiver of the zoning district buffer. He proposed to relocate the landscaping required by the zoning district buffer to other areas on both properties. He said that this proposal would allow for access improvements to each property and would separate truck traffic from automotive and pedestrian traffic. Members of the Commission stated that Mr. Lewis's concept sounded more like B3 use than B2 use. The staff explained that in prior discussions with Mr. Lewis, he described retail/restaurant-type uses in a campus -style setting, using the rear of some of the buildings for storage for the uses in the office space area. The staff's opinion was that the waiver would be appropriate given the compatibility of the uses. With regard to phasing of the master development plan, members of the Commission felt that if the total number of lots were approved initially, they would not have a problem subdividing off portions, as long as the development was consistent with what was previously approved. A motion was made by Mr. Thomas and seconded by Mr. Romine to approve the waiver request to allow a redesign of the required buffer between the B2 and M1 properties which will require the same amount of landscaping that will be relocated to the perimeter of these sites. This motion was unanimously approved. 11 Request-fhr Waiver -of 1hc Zoning isftict Buffer for John Taub?.I/professional Mobil Home Sales by G.W.- Clifford & Associates Inc. Action - Approval Mr. Tierney said that Mr. Stephen M. Gyurisin of G.W. Clifford & Associates, Inc., is requesting a waiver of the zoning district buffer between the recently rezoned Cole property on Route 7 (proffered for mobile home sales) and the Franklin Mobile Home Park, located directly to the rear of the Cole property. Mr. Tierney said that the staff has had considerable discussion as to whether or not the circumstances involved met the qualifying criteria for granting a waiver. He said that although both properties contain mobile homes, one is clearly a residential use and the other is a commercial use. Mr. Tierney said that the staff would not be opposed to some reduction in the distance buffer, perhaps 50' as compared to the 100' required as part of a `C' category buffer when a full screen is provided. He said that the staff also feels there may be some room for negotiation regulating the screening provided, however, they do not feel that a complete waiver of screening is appropriate. Mr. Stephen M. Gyurisin, with G. W. Clifford & Associates, the design engineers for this project, came forward and introduced himself and Mr. John Tauber, who plans to lease the property for mobile home sales; Ms. Mildred Cole, the property owner; and Mrs. Cole's attorney, Mr.Taz Shultz. Mr. Gyurisin showed slides of the property and pointed out the areas of the property where buffering was in question. Mr. John Tauber said that having a sales office is now the standard practice for mobile home parks. Mr. Tauber said that he plans to have three model homes. He added that every use except mobile home sales was proffered out when this property was rezoned. Members of the Planning Commission did not have a problem with a reduction in the width of the buffer as long as an adequate buffer/screen remained along the southern property line between the two areas. The Commission was not in favor of eliminating the buffer entirely. Mr. Taz Shultz, counsel for Mrs. Mildred Cole, the property owner, said that his client was in favor of this request. Mr. Shultz said that from an appearance stand point, the mobile home sales office and unit will look almost identical to the mobile home park. Mr. Shultz said that the applicant is also asking for a waiver of the buffer along the east line. Mr. Gyurisin said that he would be willing to work with the staff to come up with a suitable buffer solution for the eastern property line. 12 Upon motion made by Mr. Light and seconded by Mr. Wilson, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve the request for a waiver of the zoning district buffer along the south side of the mobile home sales property to 50' with staff recommendations on screening and buffering. Informal Discussion Regarding Revisions to the Preston Place Master Development Plan by Arthur Woods, Vice President of Bengstonk, DeBell & Elkin, Ltd. No Action Mr. Arthur Woods, Vice President of Bengston, DeBell & Elkin, Ltd, came forward to describe the proposed revisions to the Preston Place Master Development Plan. Mr. Woods' request was for Phase H of the property, located on the north side of Airport Road, to be developed into 44 apartment units. He said that all of the townhouses for sale would be eliminated. The Commission asked Mr. Woods if there would be a density change with the revision. Mr. Woods said that the density would be less than previously proposed. The Commission felt that this property met a community need and that the applicant had recognized that the apartment units were in more demand and were more desirable than the other housing type. They felt that this change was being made to reflect community desires. The Planning Commission unanimously agreed to cancel their December 20, 1995 meeting due to the Christmas holiday. (The informal discussion with Dr. Raymond Fish did not occur. Mr. Fish left the meeting.) 13 ADJOURNMENT There being no further business to discuss, the meeting adjourned at 10:30 p.m. Respectfully submitted, Charles S. DeHaven, Chairman Robert W. Watkins, Secretary MEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Old Frederick County Court House in Winchester, Virginia on January 3, 1996. PRESENT: Planning C Ts present were- Charles S. DeHaven, Jr., Chairman/Stonewall District; John R. Marker, Vice Chairman/Back Creek District; Robert A. Morris, Shawnee District; John H. Light, Stonewall District; Richard C. Ours, Opequon District; Marjorie H. Copenhaver, Back Creek District; Roger L. Thomas, Opequon District; George L. Romine, Citizen at Large. Robert M. Sager, Board Liaison; and Jay Cook, Legal Counsel. ABSENT: S. Blaine Wilson, Shawnee District; Terry Stone, Gainesboro District; and Vincent DiBenedetto, Winchester City Liaison. Siaff pre�t-Robert W. Watkins, Director and Secretary; W. Wayne Miller, Zoning Administrator; Evan A. Wyatt, Planner II; Kris C. Tierney, Deputy Director; and Renee' S. Arlotta, Minutes Recorder. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. ELECTION OF OFFICERS FOR 1996 Action - Election of Charles DeHaven, Jr. as Chairman Chairman DeHaven declared nominations open for Chairman. The nomination of Charles S. DeHaven was made by Mr. Marker and seconded by Mr. Romine. 2 A motion was made by Mr. Thomas, seconded by Mrs. Copenhaver, and unanimously passed to close the nominations for Chairman. BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously elect Charles S. DeHaven, Jr. as Chairman of said Commission for the year of 1996. Action - Election of John R_ Marker as Vice Chairman Chairman DeHaven declared nominations open for Vice -Chairman. The nomination of John R. Marker was made by Mrs. Copenhaver and seconded by Mr. Ours. A motion was made by Mr. Thomas, seconded by Mr. Light, and unanimously passed to close the nominations for Vice Chairman. BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously elect John R. Marker as Vice Chairman of said Commission for the year of 1996. Action - Election of Robert W_ Watkins as Secretary Chairman DeHaven declared nominations open for Secretary. The nomination of Robert W. Watkins was made by Mr. Marker and seconded by Mr. Thomas. A motion was made by Mrs. Copenhaver, seconded by Mr. Light, and unanimously passed to close the nominations for Secretary. BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously elect Robert W. Watkins as Secretary of said Commission for the year of 1996. MEETING SCHEDULE FOR 1996 Upon motion made by Mr. Romine and seconded by Mr. Thomas, C BE IT RESOLVED, That the Frederick County Planning Commission voted unanimously to have regular monthly meetings on the first and third Wednesdays of each month at 7:00 p.m. and work sessions on the fourth Monday of each month, as needed, at 7:30 p.m. Both regular meetings and work sessions will be held in the Board Room of the Old Frederick County Court House at 9 Court Square in Winchester, Virginia. MEETING MINUTES OF NOVEMBER 15, 1995 Upon motion made by Mr. Romine and seconded by Mr. Thomas, the minutes of November 15, 1995 were unanimously approved as presented. BIMONTHLY REPORT Chairman DeHaven accepted the Bimonthly Report for the Commission's information. SUBDIVISION Subdivision Application #014-95 of HFG Partnership to subdivide 10.031 acres into two lots. This will create a lot of 7.308 acres of M1 land and a lot of 2.692 acres of B2 zoned land. The property is located off of Route 11 South on Sulky Drive and is identified with P. 1. N. 75-A-11 B in the Back Creek District. Action - Approved Mr. Miller said that this plat also adjusts the boundary of a divided B2 lot to add .031 acres of adjoining B2 to this lot. Mr. Miller added that there is an approved master development plan for this property and this proposed subdivision is in conformance with that plan. Mr. Ralph Gregory, the owner and applicant, was present to answer questions from 4 the Commission. The Commission had no outstanding problems with this subdivision. Upon motion made by Mr. Romine and seconded by Mr. Marker, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously approve Subdivision Application #014-95 of HFG Partnership to subdivide 10.031 acres into two lots in the Back Creek District. This will create a lot of 7.308 acres of M 1 land and a lot of 2.692 acres of B2 land. Conditional Use Permit #013-95 of The National Humane Education Society for a change in use and an addition to an existing kennel. This property is located on the north side of Walters Mill Road (Rt. 836) in Stephenson and is identified with PIN 44-A-100 in the Stonewall District. Action - Recommended Approval with Conditions Mr. Miller said that there were two active conditional use permits on this property, which is the location of Aberdeen Kennels operated by Cheryl and Mark Anderson. Mr. Miller said that Conditional Use Permit #001-86 was amended and approved on October 24, 1990 for the expansion of the kennel (S. P. #047-90) and Conditional Use Permit #012-94 for a veterinary hospital/office was approved on January 25, 1995. Mr. Miller stated that the application presented by The National Humane Education Society (N.H.E.S.) requests approval to continue use of the existing kennel, but not as a commercial enterprise. Mr. Miller said that the applicant also projects the possible construction of at least five additional buildings to house approximately 150 cats in each building. He said that the existing pasture and barn are to be utilized for approximately 15 retired horses. He said that the application states that 45 full or part time employees are anticipated and the currently permitted veterinary office will be utilized by an in-house vet. Mr. Mark Stivers, attorney representing the N.H.E.S., introduced himself and James Taylor, Development Officer; Anna Briggs, Chairperson of the Board of Directors and 5 founder of N.H.E.S; and William Cropp, Executive Director. Mr. Slivers stated that the N.H.E.S. is dependent on donated funds for its operation. He said that N.H.E.S intends to utilize the property as it is currently utilized, however, their facilities would be made available to animals from outside the State of Virginia. Mr. Slivers asked for an amendment to the staff's recommended condition #5 to remove the phrase, `conversion back to a commercial facility will require a new conditional use permit.' Mr. Stivers was concerned that the organization might be in jeopardy from a lending standpoint, if the continuation of the conditional use permit relied on whether the operation was for profit or nonprofit. Mr. Stivers answered questions from the Commission on waste removal, numbers of animals, disease control, health care, and building construction. Mr. James Taylor came forward to speak on the history, purpose, and membership of the N.H.E.S. Mr. Taylor said that euthanasia is not used as population control, but they prefer to use spaying, neutering, and adoption. Chairman DeHaven called for public comment and the following persons came forward to speak in opposition: Mrs. Tina Bragg, adjoining property owner and the closest resident to Aberdeen Kennels, came forward to speak. Mrs. Bragg's main concern was the continual deterioration of the private road (that portion of Walters Mill Road that was not state maintained) resulting from the increased traffic from the expanding business. Mrs. Bragg felt the N.H.E.S. should be required to do something with the road if this conditional use permit was approved. Mrs. Bragg said that from Route 11, there is one mile of state -maintained road, then 1/4 mile of private road to her home, and then another 1/4 mile of private road to the kennel. She said that two other residents beside herself access this road. Mrs. Bragg was also concerned about litter, dust, noise, lack of privacy, contamination of ground water, effects on property values, and dangers to wildlife. Mrs. Bragg asked if this would be a 24-hour operation, how wastes would be disposed, what the time frame of development would be, and when the kennel runs would be enclosed. Mr. Esten O. Rudolph, Jr., neighboring resident, asked if this would be a tax exempt property. Mr. Stivers came forward to speak about some of the concerns raised. Mr. Stivers confirmed that the N.H.E.S. is a tax exempt organization. He said that the tax exempt status must go before the Board of Supervisors and then to the General Assembly. Mr. Stivers said that the earliest the General Assembly could deal with this matter is January of 1997. With regard to the road situation, Mr. Stivers said that they have not yet spoken with an engineer for Z recommendations, however, tar and chipping the road was mentioned. Mr. Stivers said they are interested working with the neighbors and the staff on the road matter. Members of the Commission felt that the proposal itself was an intensification of use, mainly because of the increase in employees to 45 and the proposed building of five new structures that would each house 150 cats. They were concerned about an increase in traffic, in light of the neighbors' comments about the condition of the road. Members of the Commission were concerned about the possibility of this converting back to a commercial operation because it would result in a tremendous impact of traffic and noise over the N.H.E.S.'s operation and they addressed this with Condition #5. They also wanted to make sure that the conditions of the previous conditional use permits would still be in effect. It was noted by Commissioners that this was a fairly good location for this type of operation because it was isolated from residences. Upon motion made by Mr. Thomas and seconded by Mr. Romine, BE IT RESOLVED, That the Frederick County Planning Commission does hereby recommend approval of Conditional Use Permit #013-95 of the National Humane Education Society for the change of use and the expansion of an existing kennel with the following conditions: Any expansion of facilities to accommodate the desired uses, other than conversion of the apartment, will require a site plan with formal Planning Commission review and approval. 2. The number of employees will be limited to the number allowed by approved health systems. 3. Building permits shall be required for construction of the one apartment over the kennel and it shall not be occupied until a certificate of occupancy is issued. 4. The accessory residence (apartment) shall only be occupied by a full-time employee. 5. Once this permit has been issued, change or intensification of the use will require a new conditional use permit. 6. All animals will be placed inside a completely enclosed area after 9:00 p.m. This action was made by the following majority vote: YES (To Approve): Copenhaver, Marker, Romine, Thomas, Morris, Ours 7 N52. Light, DeHaven ISTEA Enhancement Programs for Frederick County. The first project will assist with the acquisition of the Third Battle of Winchester site. This acquisition will secure one of the key sites of the historic Opequon Battlefield and will initiate Phase II of the Civil War Battlefield Tour Network Plan for Frederick County and the City of Winchester. The second project is designed to enhance marketing, promote tourism, and provide signage systems for Civil War sites within Frederick County and the City of Winchester, as well as throughout the Commonwealth_ Action - Recommended Approval Mr. Wyatt presented two ISTEA Enhancement Program projects for consideration by the Planning Commission. Mr. Wyatt said that the first project pertained to the acquisition of the Third Battle of Winchester site, while the second project pertained to local participation in a multi jurisdictional enhancement application for Civil War sites. Mr. Wyatt said that the application is designed to enhance Civil War sites throughout the Commonwealth by providing interpretive signage and heightening marketing efforts to promote tourism. Mr. Wyatt described each of the programs to the Commission. Members of the Commission had concerns that money set aside for the Grim Farm purchase was being used for these new projects and this might ultimately leave the County short on funds for the Grim Farm purchase. Mr. Watkins explained that the strategy being pursued to get the most money is to use the Civil War Trust as a funding source for the Grim Farm at this point and ISTEA money for Third Winchester. Mr. Watkins said that the County will ultimately have to rely on the private, non-profit sector to finish these purchases out. There were no citizen comments. Upon motion made by Mr. Light and seconded by Mr. Ours, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously endorse both ISTEA Enhancement Programs for the acquisition of the Third Winchester Battlefield site and the Virginia's Civil War Trail project to the Board of Supervisors. H Action - Recommended Approval Mr. Tierney presented the Draft 1996 Comprehensive Policy Plan for Frederick County. Mr. Tierney said that the update consists of replacing statistical information on topics such as population and employment figures, building permits issued, and school enrollment with the most recent data. He said that current information on the status of various facilities and services has been added along with information on the battlefield preservation efforts and land use policies for the Round Hill Community. There were no citizen comments and the Planning Commission endorsed the plan. Upon motion made by Mr. Romine and seconded by Mr. Light, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend approval of the 1996 Update of the Frederick County Comprehensive Policy Plan. PUBLIC MEETING Master Development Plan #005-96 of Dr_ Raymond Fish for business use on 20.93 acres zoned B2 and 133- This property is located on the east side if I-81 and the south side of Hopewell Road and is identified with PINS 33-A-164 and 33 -A -164C in the Stonewall District_ Action - Recommended Approval Mr. Bruce Edens of Greenway, Inc. introduced himself and Dr. Raymond Fish, the owner/applicant. Mr. Edens presented the master development plan to the Commission. Mr. Wyatt addressed the review agency concerns. Mr. Wyatt said that the Health Department would like the two existing drain fields to be evaluated to determine if they are adequate sewage disposal systems and the County Engineer would like an analysis done to delineate the floodplain area and to demonstrate how the 100 -year storm will be managed. Z Mr. Wyatt said that three items from Planning and Zoning will need to be addressed: 1) the Zoning Administrator will need to be granted the authority to approve this plan which proposes to disturb small areas of floodplain as a result of the proposed road traversing Clearbrook Run. 2) the ordinance requires buffers between commercial properties and properties zoned RA (Rural Areas), whose primary use is residential. Mr. Wyatt said that a `B Category' buffer is required along the property zoned B2 (Business General) and a `C Category' buffer is required along property zoned B3 (Industrial Transition). Mr. Wyatt said that the staff was suggesting that the Commission consider the allowance of a `B Category' buffer along this entire property to ensure that a uniform buffer is provided when the property is developed. 3) the easements need to be obtained and legally recorded for the extension of the proposed eight -inch water line. There were no public comments. Members of the Commission were in agreement on allowing a `B Category' buffer along the residential properties for uniformity purposes. They also pointed out that buffers should be designed to permit railroad spur access while effectively screening the residential properties. The Commission also agreed to grant the Zoning Administrator the authority to approve disturbance of the floodplain areas to allow for the road crossing. Upon motion made by Mr. Light and seconded by Mrs. Copenhaver, BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend approval of Master Development Plan #005-95 of Dr. Raymond Fish for business use on 20.93 acres zoned B2 and B3. The Planning Commission also recommends approval of allowing a `B Category' buffer along the residential properties for uniformity purposes and grants the Zoning Administrator the authority, under Section 165-31B(1) of the Code, to approve the disturbance of the floodplain areas to allow for the road crossing. No Action Mr. Wyatt said the Building Official and the County Engineer came before the Development Review and Regulations Subcommittee (DRRS) to determine what ordinance amendments could be enacted to require building location surveys. Mr. Wyatt said that the concern was that mistakes continue to be made in the field because survey stakes have either been 10 moved or were incorrectly placed and it results in problems for future lot owners. Mr. Wyatt said the problem was discussed with representatives of the Top of Virginia Builders Association during the October meeting of the DRRS. He said that all parties involved directed the staff to create language that would set standards for building location surveys. Mr. Wyatt presented the proposed language created and asked for the Planning Commission's input. The Planning Commission felt that the language proposed was appropriate and that it should help to identify building footprint problems early on in the building stage. No action was needed by the Planning Commission at this time. No Action Mr. Tierney presented a letter from Mr. William H. Bushman, resident engineer with the Virginia Department of Transportation (VDOT), regarding VDOT's desire to extend public sewer and water to their new Winchester Headquarters site on Route 50 West. Mr. Tierney said that this issue was discussed by the Comprehensive Plans and Programs Committee (CPPC) at their December meeting and a couple issues were raised in relation to the request. He said that the first issue was whether VDOT's property was eligible for sewer and water, given its location which is adjacent to the Sewer and Water Service Area (SWSA) boundary, and second, whether additional parcels or uses should be permitted to hook into the sewer line that is proposed to be extended under Route 50 to serve the planned Hardees restaurant. The Planning Commission felt that any requests for sewer within the Round Hill Community needed to be considered in light of the long range goals expressed in the Round Hill Land Use Plan. It was noted that the plan was fairly specific in terms of eventually extending the sewer line at Merriman's Lane to serve the community. With this in mind, the Planning Commission was in favor of VDOT being permitted to extend the sewer line as long as it came from Merriman's Lane and = from the Hardees restaurant site. The Planning Commission felt that any proposed land uses that were permitted to tie into the proposed Hardee's line would take potential resources away from extending the Merriman's Lane line to the Round Hill residents. In light of the SWSA boundary, the Commission felt the line should be adjusted to include VDOT's property, rather than assuming that the property was `close enough.' The Commission 11 also felt that the cost would be significant and the Sanitation Authority or the County should not contribute funds to that effort. MIMI, =Fffi Chairman DeHaven appointed Mr. Richard C. Ours as the new Planning Commission liaison to the Winchester City Planning Commission. ADJOURNMENT There being no further business to discuss, Chairman DeHaven adjourned the meeting at 9:35 p.m. Respectfully submitted, Robert W. Watkins, Secretary Charles S. DeHaven, Jr., Chairman BIMONTHLY REPORT OF PENDING APPLICATIONS (printed January 25, 1996) REZONINGS: Woodside Est. (REZ) Opequon 36.4589 Acres RA to RP Location: East side of Double Churches Rd (Rt. 641), south of the intersection w/ Fairfax Pk t. 277 Submitted: 11/15/95 PC Review: 12/06/95 -Recommended Denial BOS Review: 02/13/96 James Carroll REZ Shawnee 2.81 acres RP to B2 Location: Custer Ave./Pembridge Rd. Submitted: 10/07/94 PC Review: Tabled by PC: 11/02/94 Tabled at Applicant's request: 12/07/94, 03/01/95, 04/05/95, 04/19/95, 11/01/95; Tie vote on: 12/06/95 BOS Review: 01/24/96 - A roved MASTER DEVELOPMENT PLANS: Dr. Raymond Fish (MDP) Stonewall Animal Hospital & Mobile Office Sales on 20.93 acres B2 & B3 Location: East side of I -S 1 and south side of Rt. 672 Submitted: _11/2/95 PC Review: 01/03/96 -Recommended Approval BOS Review:' 01/24/96 - Approved IFFieldstone H hts MDP)Stonewall 169 SF Det. Trad. Lots RP Location: South of Valley Mill Rd. t. 659 Submitted: 04/25/95 PC Review: 05/18/94 Tabled 07/06/94 Approved BOS Review: 08/10/94 Approved Pending Admin. Approval: Awaiting completion of review agency requirements James R. Wilkins, III MDP Shawnee 76 Apartments & 86 T.H. (RP) Location: South side of Rt. 659 Submitted: 11/02/92 PC Review: 12/16/92 Tabled 02/17/93 Approved BOS Review: 03/10/93 Tabled 04/14/93 Approved Pending Admin. Approval: Awaiting completion of review agency requirements SUBDIVISIONS: Aerocenter Business Pk SUB Shawnee 4 (Ml) Lots; Total Area Subdivided 9.6150 ac. Location: S.W. Corner Victory Rd 728 & Arbor Ct 1000 Submitted: 12/22/95 PC Review: 01/17/96 BOS Review: 01/24/96 - Approved Admin. Approved: Awaiting signed plats. S & S Development Co.Opequon Rite Aide SUB 2.1515 Ml & B2 Lot 1.3274 B2 Lot Location: Corner Fairfax Pk 272 & Double Churches Rd 641 Submitted: 11/27/95 PC Review: 01/17/96 BOS Review: 01/24/96 - Approved Adminis. Approved: 01/25/96 HFG PartnershipSUB Back Creek 2 B2 Lots; 10.031 Acres Total Location: Sul Drive Submitted: 11/06/92 PC Review: 01/03/96 - Approved BOS Review: Not Required --Has Approved MDP Pending Admin. Approval: Awaiting signed plats. Valley Mill Estates SUB Stonewall 21 SF Trad. Lots RP Location: No. Side of Valley NO Rd. & East of Greenwood Rd. Submitted: 10/23/95 PC Review: 11/15/95 - Approved BOS Review: Review not required --Has an approved MDP Pending Admin. Approval: I Awaiting bonding, signed plats, & deed of dedication Wine -Fred Co. IDC (SUB) Back Creek 2 M1 Lots (0.552 acres & 20.285 acres Location: Southeast side of Development Lane Submitted: 09/08/95 PC Review: 10/04/95 Approved BOS Review: Review not required --Has an approved MDP Pending Admin. Approval Awaiting signed plats. Star Fort, Sect. I (SUB) Stonewall 21 SF lots on 7.5713 total acres RP Location: Lauck Drive; east side of Rt. 832 Submitted: 08/28/95 PC Review: 10/18/95 - Approved BOS Review: Review not required --Has an approved MDP Pending Admin. Approval: J1 Awaiting signed plats & bonding. Maxwell T. Mandel, DVM SUB Opequon 2 Lots from 0.803 Acres (B1) Location: Southeast corner of Rt. 277 & Highlander Rd. Submitted: 07/28/95 PC Review: 09/06/95 - Approved BOS Review: 09/13/95 - Approved Pendin Admin. Aroval: LAwaitingsigned plats RT&T Partnership SUB Back Creek 20 SF Det. Trad. Lots RP 1 Lot - 29.6 Acres 132 Location: Valley Pike t. 11 So. Submitted: 05/17/95 PC Review: 06/07/95 Approved BOS Review: Review not re wired --has an approved MDP Pending Admin. Approval: 11Awaitin submission of signed plat & deed of dedication Briarwood Estates SUB Stonewall 20 SF Det. Trad. Lots RP Location: Greenwood Rd. Submitted: 01/03/94 PC Review: Review date pending atapplicant's request. BOS Review: Review not re wired --has an approved MDP Abrams Point, Phase I SUB Shawnee 230 SF Cluster & Urban Lots I(RP) Location: South side of Rt. 659 Submitted: 05/02/90 PC Review: 06/06/90 Approved BOS Review: 06/13/90 Approved Pending Admin. Approval: 11 Awaiting deed of dedication, letter of credit, and signed plat Harry Stimpson SUB O e uon Two B2 Lots Location: Town Run Lane Submitted: 09/23/94 PC Review: 10/19/94 Approved BOS Review: 10/26/94 A roved II Pending Admin. Approval: Awaiting signed pdat. SITE PLANS: - Negleyland (SP) Stonewall Office/E ui . Storage 3 Location: Welltown Rd. t. 661 Submitted: 01/19/96 Approved: Pending National Wildlife Federation SP Stonewall Bldg. Addition on 3.7 ac. of a 15.0 ac. Site 1 Location: 1625 Tyson Drive Submitted: 01/17/96 Approved: Pendin Hardee's Mobile Oil Con- Center SP Back Creek Conven. Cntr/Rest. on a :1.0727venience ac. site CUP #011 - Location: Southeast corner of Rt. 50 West and Ward Avenue Submitted: 12/20/95 11 Approved: Pending D.K. Erectors & Maintenance, Inc. SP Gainesboro Indust Sery/Steel Fabrication on a 10 acre site M2 Location: 4530 Northwestern Pike Submitted: 12/28/95 Approved: Pending Albin Ridge Storage, Phase III Revisde SP Gainesboro Wholesale Merch/Self Storage on 0.50 ac of 5 ac site 133 Location: Indian Hollow Rd. t. 679 Submitted: 12/29/95 Approved: 11 Pending Estes Express Lines Dock Addition SP Stonewall Office/Transfer Station on 2.52 ac. of 6.8702 ac. tract Ml Location: 906 Baker Lane Submitted: 01/02/96 A roved: Pending Doerwaldt Dental Office SP Opequon Medical Office Addition on 0.44 acres of a 0.44 acre parcel B2 Location: 103 Highlander Rd., Stephens Cit Submitted: 12/18/95 A roved: Pending Shenandoah Memorial Park of Fred. Co. SP Shawnee Storage Bldg. on 0.437 acres of an 32.662 acre site Location: 1270 Front Royal Pike Submitted: 12/08/95 A roved: Approved 01/23/96 Aerocenter Business Park, Lot 4 SP Shawnee Warehouse on 4.8264 Acres (MI) Location: No. of intersection of Arbor Ct. & Victory Rd. Submitted: 12/04/95 Approved: Pending Professional Mobile Home Brokers, Inc. SP Stonewall Mobile/Modular Home Sales on 2.7780 Acres 113 Location: So. Side Rt. 7 East; southwest corner of Eckard Circle Submitted: 12/05/95 Approved: Pending Garber Ice Cream (SP) Shawnee Proposed Freezer Addition on 0.14 acres B2 Location: 346 Front Royal Pike Submitted: 11/20/95 Approved: Pending Horizon Development Co. SP Shawnee Parking Layout on 0.20 acres B2 Location: 1090 Millwood Pike Submitted: 10/27/95 A roved: Pending Sect. E SP Stonewall 95 units on 28.0 acres Hln: ffRegetncyLakes, North of Re enc Lakes Driveted: 09/08/95 10/27/95 LApproved: Pendin Rite Aid Pharmacy (SP) Opequon Rite Aid Pharmacy on 1.50 acres Bz Location: SE corner of intersection of Fairfax Pk (Rt. 277) & Double Church Rd. t. 641 Submitted: 09/08/95 Approved: Pendin Wheatlands Wastewater Facility SP Opequon Treatment Facility on 5 Acres RS Location: So. West of Double Tollgate; ad'. & west of Rt. 522 Submitted: 09/12/89 Note: Being held atapplicant's request. (SP) Stonewall M1 Use on 11 Ac. M1: FFlexh East side of Ft. Collier Rd. 110/25/90 Submitted: Note: Being held ata licant's request. HCMF Development Corp. (Van Gilder's Nursing Home) (SP Stonewall Addition on 1.6 Acres (RP) Location: 1011 Pennsylvania Avenue Submitted: 05/30/95 Approved: 01/10/96 Macedonia United (SP) Methodist Church Addition Shawnee Church on 5+ Acres (RA) Location: 1941 Macedonia Church Rd., White Post Submitted: 07/31/95 Approved: Pendin CONDITIONAL USE PERMITS: Donald R. Merritt Gainesboro Re-establish Nonconforming Use - Porta -potties for distribution RA Location: 558 Marple Road Submitted: 12/15/95 PC Review: 02/07/95 BOS Review: 02/28/95 10 The National Humane Edu- cation Society CUP ----] Stonewall Change of Use &Expansion of ExistingKennel RA Location: North Side of Walters Mill Rd. t. 836 Submitted: 12/08/95 PC Review: 01/03/96- Recommended Approval w/conditions BOS Review: 01/24/96 - Tabled until 02/13/96 Edward E. Sutphin (CUP) Opequon Cottage Occupation/ Small Engine Repair RA Location; 1179 Hudson Hollow Rd., Stephens City Submitted: 11/09/95 PC Review: 12/06/95 - Recommended Approval w/conditions BOS Review: 01/24/95 - Approved VARIANCES: None. 11 1E. PLANNING AND DEVELOPMENT - ACTIVITY REPORT #96 (Dec 16-31) 1. Plan Reviews Approvals and Site Inspections Mike Ruddy reviewed the Professional Mobile Home Brokers, Inc. site development plan. Eric Lawrence reviewed the site plan for a Rite Aid Pharmacy at Route 277 and 241. This site plan was originally submitted in September 1995 and has undergone minor revisions to accommidate review agency comments. Evan Wyatt reviewed the following plans: 1) Site Plan for equipment storage building at Shenandoah Memorial Park located along Front Royal Pike. 2) Site Plan for new warehouse building at AeroCenter Lot 4 located along Arbor Court. 3) Master Development Plan for Dr. Raymond Fish for commercial zoned property located along Hopewell Road with frontage along Interstate 81. 4) Revised landscaping plan for First Virginia Square site plan located along Martinsburg Pike. Evan Wyatt made the following site inspections: 1) Holiday Inn Express located along Town Run Lane off of Interstate 81 Exit 307, 2) Winchester Electric located in the Fort Collier Industrial Park. Evan Wyatt approved the following plans: 1) Site plan for new administrative offices at the Timber Ridge School. 2. Meetings Mike Ruddy and Eric Lawrence, along with Doug Stanley, Warren County Zoning Administrator, met to coordinate organizational efforts for the sixth annual VAZO conference. We (region I1I) are responsible for the conference registration materials and organization of Page 2 BOS Activity Report #96 December 16-31 the agenda. Eric Lawrence met with Rick Heisey to provide insight on the requirements for a potential rezoning in the Round Hill area of the county. Mr. Heisey is intereested in obtaining B2 zoning for the establishment of a self storage facility. Evan Wyatt had the following meetings with: 1) Met with Tim Painter to discuss site plan requirements for a revision to the Albin Ridge Mini Warehouse Storage facility located along Indian Hollow Road; and for a new loading dock addition to the Estes Truck facility located along Baker Lane. 2) Met with David Kollar to discuss site plan requirements for a new office, warehouse, and maintenance building at the D K Erectors facility along Northwestern Pike. 3) Participated in a TRC meeting to discuss design requirements associated with a proposed expansion of the National Wildlife Federation facility located in the Stonewall Industrial Park. 3. Zoning Violations Mike Ruddy conducted three zoning violation inspections. Two were found to be valid and require corrective action. Eric Lawrence has continued to respond to a zoning violation in the White Hall area of the county. This violation involves numerous inopable vehicles located at the residence on White Hall Road. The property's owner has stated that the cars would be removed by December 31, 1995. 4. Other Evan Wyatt: 1) Provided data to EDC regarding the creation of an Enterprise Zone in the Kernstown area. Page 3 BOS Activity Report #96 December 16-31 2) Ran the County's Impact Model for a proposed rezoning of the Pope property located across from the Apple Pie Ridge Elementary School. This rezoning proposes 29 single family dwelling units on a 27.75 acre tract. 3) Continued work on the ISTEA Enhancement Program project for Phase II of the Battlefield Tour Network. This project will request funding for the acquisition of the Third Battle of Winchester site which is part of the historic Opequon Battlefield. 1E. PLANNING AND DEVEL PMENT - A TIVITY REPORT #97 an. 1-15 1. Battlefield Pre ervatinn Evan Wyatt is completing work associated with the ISTEA Enhancement Program grant application for the Third Battle of Winchester site. Evan is also providing Phoebe Kilby, Shenandoah County Assistant County Administrator, with required information for the multi - jurisdictional "Virginia's Civil War Trail" Enhancement project. 2. Plan Reviews Approval and Site Inspections Wayne Miller approved the site plan for Timber Ridge School activity center and the site plan for the addition to the Sherando High School. A site plan was approved for additions to the Van Guilder's Nursing Home located along Pennsylvania Avenue_ Evan Wyatt conducted a site inspection for the Rosedale Baptisit Church facilities located along Northwestern Pike. 3. Meetings Bob Watkins and Evan Wyatt met with Ralph Gregory and Richard Hardison to discuss a development proposal. Mike Ruddy met with Greg Bonafiglio of Dakota Worldwide to discuss County demographics and possible retail development opportunities within the County. Evan Wyatt met with Robert Brown to discuss development issues associated with the Hardee's/Mobile Convenience Center located along Northwestern Pike and with the Dr. Raymond Fish Master Development Plan located along Hopewell Road. Wayne Miller met with Mark Stivers to discuss issues involved in the CUP application of the National Humane Education Society to expand the Aberdeen Kennels facility for their use. Wayne Miller met with David Branch to discuss issues concerning the division of property at the intersection of Fairfax Pike, Route 277, and Double Churches Road, Route 641. 4. Zoning Violations Mike Ruddy received three zoning violation complaints. They will be investigated during the next period. 5. Mapping & Gral2hics The Mapping and Graphics staff have worked on the following projects: 1. Installation of an access to the Internet through Shentel services. Through the Internet, staff have been able to access software corrections and upgrades, map data, mapping resources, and contacts through E-mail with various GIS, mapping, government and educational institutions. 2. Staff members are continually working on upgrading, coverting and cleaning of map data supplied by the original contract and other sources. The most recent activities include the clean-up and correction of data layering and the correction and re-classification of road data layers. 3. Additional activities include... a) Address mapping and assistance to local Post Offices for addressing data b) Daily assignment of structure numbers c) Digital mapping of Comprehensive Policy Plan mapping d) Civil War Battlefield grant application support e) Assistance to the Fire and Rescue Dept. in the updating of their Street Guide Book. f) Corrections and changes to the structure numbering data -bases through public support and Fire and Rescue Companies' interest g) Historical mapping project support h) Masses of parcel subdivisions, corrections, and adjustments are being made to the current tax mapping. Assistance is being given to the Real Estate Office, in the form of supplying paste-up corrections for the tax map paper copies for complicated and large subdivisions. i) Digitizing of Transportation Plan Data will allow information use in several other applications. NOTE:.. All data that is being digitized for individual projects, after final form and publication is being broken down into pieces and stored for future project use. These pieces are usable as parts of a multi -layered jig -saw puzzle. The storage of this data is becoming quite massive and expansion of storage facilities will soon be necessary. One of the things that the Department/County should be looking at is creating a Home Page for the County with compartments for the different Departments. The Home Page is a library of data that other internet users can download. Much of the data being created by staff could be easily accessed and shared by internet users, freeing up some staff time envolved in manual dispersal of data to the public. 6. Other Interviews were conducted for the vacant Secretary II position. 1995. Mike Ruddy is in the process of compiling the Frederick County Annual Report for P/C Review Date: 2/7/96 CONDITIONAL USE PERMIT #014-95 DONALD R MERRITT RE-ESTABLISH A NON -CONFORMING USE (DISTRIBUTION AND STORAGE OF PORTA-POTTIES) LOCATION: Traveling from Winchester follow Route 522 north to Nain where Crossroads Grocery is located, turn left on Marple Road (Route 654). The property is located one mule on the right. MAGISTERIAL DISTRICT: Gainesboro PROPERTY ID NUMBER: 41-A-122 PROPERTY ZONING & PRESENT USE: Zoned RA (Rural Areas); Land use - residential ADJOINING PROPERTY ZONING & PRESENT USE: Zoned RA (Rural Areas); Land use - residential PROPOSED USE: Re-establish a non -conforming use for the distribution and storage of porta- potties. REVIEW EVALUATIONS: Virginia Department of Transportation: As indicated on the attached plat, it would appear there is not enough property frontage to install a commercial entrance constructed to minimum VDOT standards. Any work performed on the State's right-of-way must be covered under a land use permit. Inspections Department: Building shall comply with the Virginia Uniform Statewide — Building Code and Section 311, Use Group S (Storage) of the BOCA National Building Code/1993. No permit required unless new construction ora change of use is needed on existing building. Fire Marshall: A 20 foot access lane must be maintained at all times to all structures and between areas of outside storage for Fire Department access. Health Department: No objection as long as all porta-potties are stored completely empty, remain closed, are kept a minimum of 100 feet from all water supplies, and do not create a nuisance. Planning Department: The Frederick County Zoning Ordinance states that "any use that was legally nonconforming under the provisions of this Article and that was discontinued due CUP #014-95 Comments Page 2 to abandonment may be reestablished by obtaining a conditional use permit. Such conditional use permit shall be granted only for a use that is of equal or lesser nonconformity than the original use in relation to intensity, type of use, dimensional requirements or other requirements." This application is being made under this provision of this Article of the ordinance. The alleged previous nonconforming use was a construction business utilizing heavy construction equipment. Staff has never had any solid proof that there was a legal nonconforming business at this location but the property owner insists this is true without presenting any evidence. At this juncture, we are not sure that this is germane to the problem. Applicant wants to use the building on the Shelly property to store Porta -Potties for distribution. The storage of portable toilets would be accessory to a primary use of providing this service. Since the primary use is not permitted in the RA zoning district, it certainly would be questionable as to whether the accessory use could be allowed. It may also be debatable as to whether this use is of lesser or equal nonconformity. Staff believes allowing this use would be allowing a more intense use that is more noncom ormin. If everything else concerning this proposed use were of an order that would permit the use, the scope of the proposal is of a magnitude outside of the capability of the structure that is proposed to be used for the storage. This site was visited on January 26, 1996 and it was observed that all of the available storage, and this was under a "lean to" shed attached to a larger structure, was full of portable toilets and 33 were located outside the building in open storage. This location is on a hill and is clearly visible from several adjoining residences, there being a fairly dense residential use in this area. Moreover, a complaint has been filed against this property for having a large number of inoperative and/or junk vehicles located there. A visit to this property has confirmed this to be true but action against this property owner has not yet been initiated. Staff Recommendation for 2/7/96 Meeting: Staff recommends denial of this request because it is not clearly established that this use may be allowed under the nonconforming use provisions and because of the current conditions at the site and impacts on surrounding properties. Submittal Deadline P/C Meeting BOS Meeting APPLICATION FOR CONDITIONAL USE PERMIT FREDERICK COUNTY, VIRGINIA parla• EIMMY s 1. Applicant (The applicant if the_ owner other) NAME: ADDRESS: PL.e' 2 TELEPHONE GcJ T L) S?�- e_ 2. Please list all owners, occupants, or parties in interest of the property: 3. The property is located at: (please give exact directions and include the route number of your road or street) ..r.�.` — -5,.2Q,<.) Za '60 - r�m 4. The property has a road frontage of -a feetf-Ai a depth of C feet and consists of / .a acres. (Please be exact) -- 5. The property is owned by evidenced by deed from u as -(previous saner) in deed book no. vi9 on page C�544 , as recorded in the records of the Clerk of the Circuit Court, County of Frederick. 6. 14 -Digit Property Ident Magisterial District n Current Zoning cation No./a-Do 7. Adjoining Property: USE North :' G < ► t'"� % East South West 8. The type of use proposed is (consult with the Plannin Dept. before completing) ^€�T�}r3G/S/5� .4 �t e V 1J1 S 9. It is proposed that the following buildings will be constructed: 10. The following are all of the individuals, firms, or corporations owning property adjacent to both sides, rear and in front of (also across street from) the property where requested use will be conducted. (Continue on back if necessary.) These people will be notified by mail of this application: (PLEASE LIST COMPLETE 14 -DIGIT NUMBER.) NAME f Address 1�Q1 a ko- Pro ert ID# Ilk P Y Address, 2-1 ezOL9((, S� r w Property ID# \, Address Property ID# Address Property ID# Address Property ID# Address Property ID# ^ /rte r v = �r4 �� A NAME John E & Madge Shelly, Owner William I. Cargo orge D.Campbell David C.& SaraiVI.McLellan Bert G.&ShirleyrA,.//Gray 1n % D —d (/6/ L. Wampler (off- Bila -Dy A. Miller, Jr. &a -sem ymond E.&Betty A. Armel John E. Shelly, Jr. John E. & Madge F. Shelly uanita Creswell Bruce A. Clark Alfred 11 & Mary A. Feltner Address 201 Marple Rd, Winchester Va. 22603 Property ID# 41((A) )122 Address 4312 N. 39th Street,Arlington, Va 22207 Property ID# 41((A))10 Address 987 Valley View Dr., Winchester, Va 22603 Property ID# 41((A) )11 Address 456 Marple Rd.. Winchester, Va 22-6nV3 Property ID# 41((A) )112 Address 486 Marple Rd., Winchester, VA 22603 Property ID# 41((A) )112A Address 464 Marple Rd., Winchester, Va. 22603 Property ID# 41((A) )112B Address 476 Marple Rd., Winchester, VA 22603 Property ID# 41((A) )112C Address 456 Marple Rd., Winchester, VA 226C3 Property ID# 41((A) )112E Address 500 Marple Rd. ,Winchester, VA 22603 Property ID# 41((A) )113 Address 201 Marple Rd., Winchester, VA 22603 Property ID# 41((A) )114 Address 520 Marple Rd., Winchester, VA 22603 Property ID# 41((A))115 Address 532 Marple Rd., Wincheeze Property ID# 41((A) )116 A'�" %'I Address 221 Katydid Dr., inc h`es E�rw'�y 03 Property IN 41((A))121Az �,� 11. Please use this page for your sketch of the property. Show proposed and/or existing structures on the property, including measurements to all property lines. ' 447.57T - OTHER LAND RT. 654-40' R -O -W 0 12. Additional comments, if any: ,I n _ I (we), the undersigned, do hereby respectfully make application and petition the governing body of Frederick County, Virginia to allow the use described in this application. I understand that the sign issued to me when this application is submitted must be placed at the front property line at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors' public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your property where the proposed use will be conducted. Signature of Applicant �24.e.� Signature of Owner VC. Owners' Mailing Address o?U / �`-4 , y j QQ6a3 Owners' Telephone No. 6 :) -0 ---) �=I TO BE COMPLETED BY ZONING ADMINISTRATOR: USE CODE: �a 4C, RENEWAL DATE: 0 BOOR 1;34 PACE. 4!)(-) f EDGAR MARPLEI t -4- .WJj oti JR. LAND IRON PIN I IRON PIN; �'�a Op ,. -r-----•- s---�----fir- --— + — E' 904. 78r--.--" `t I 28 * 15' W - 161. 21 ' �; O 3 � N9 S 61' 4 5' E � art 0 a: ° 6.00 - O c 7� 12.28 .A C. � 206.00'-�cvN O W ��/ d N �d J �nZi 1 ^ °a •� vi aal= 3 N `n QIo �t �V to N NQ N In cc 60. 2 c t�.2sy ��' _ — _ E OC N S7•w- ° � � ^ 1�1'?� R� MESSICK L .9 N 63 30 W 2 'Al � ���✓ i,D. B. 291 - p-;- 613 2 _ 205. TS' i- _1 1U9 N:p I _ C. MASON b A. K. AZ!\\ D. S. 275 - P G.'130 The above Plat is a Survey of ; the' Remaining Portion of the Land Con. ve4ed to ;i Dov las J ki b � E en ns y Deed dated 23 January 1954 in Deed Book 23G Page 252& The said Land fronts, for a distance of 20.1 F't&, the Vestern Boundary Line of Rt. 654, aboutone dile southwest of Na , in Stonewall !1lg1.wl.ek `1...�.:s,..aw!• f /�acv•w�a� �I�w.•t.a4�s A L a Fast 93 . JOHN. E. SHELLY �J P, O.1L $ 93 —R 494 T ,r IRON tq oom Pik" 40.0' N 28' 15' E — 121.21' .. s p Z r p o �• o m o PARCEL. "A0 cu" M 3 0 sii i" N 0 %,%0 Z rj 3 p d � •t .p N Q v at � a • u N �� o z :•G. 3q W _ #A _ %P - '� d W6 m • z Oil 14 la .. T& • - 20.. 40.0' �S 20' 1,,5"14- lid.do" tA0i1 /p1'. ►11+. IOM PIN kPUTE 654 •=- 40 -O=W The .above plat, is Survey of ;the Land conveyed tq John Ea Shelly by Deed dated 18 May 1965 in Deed. Body 311 Page 534. The aaid Land fronts Weaterp 6 ' . Boundary Lina of Rt,�}� ;out one mile southwest or Hain, gad 1. in Gainesboro (formerly Rtes"Aws"Il 1 TRaf-.4^6. CUP #014-95 PIN: 41-A-122 Donald R. Merritt I� COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/678-0682 MEMO'. RANDitM ' TO: Planning Commission FROM: Wayne Miller, Zoning Administrator v " SUBJECT: Subdivision Waiver Request DATE: January 26, 1996 The attached is a request to permit the consolidation of two adjoining lots into one lot. This requires a waiver approved by the Board of Supervisors with a recommendation from the Planning Commission. This is required since the request would cause the resulting lot to be in excess of the four to one width to a depth ratio permitted by ordinance. This request would result in a lot of 633.92' in depth when only (140 x 40) 560' would be permitted by ordinance, a difference of 73.92'. The subdivision chapter allows variations or exceptions to its provisions in cases of unusual situations or where strict adherence would result in substantial injustice or hardship. Staff Recommendation: Approval as requested since it does not appear that permitting this consolidation would cause any problem for adjoining properties and is an unusual situation since the existing lot has no road frontage and could be considered "landlocked." 107 North Rent Street • Winchester, Virginia 22601-5000 MARSH & LEGGE LAND SURVEYORS P.L. C. 139 North Cameron Street, Winchester, VA 22601 ■ 540-667-0468 ■ Fax: 540-667-0469 January 16, 1996 Mr. Wayne Miller Zoning Administrator Frederick County Planning Department 107 N. Kent Street Winchester, VA 22601 RE: Robert W. Cleaver & Sandra M. Cleaver Lot Consolidation Frederick County, Virginia Dear Wayne: Enclosed you will find completed copies of the final plat for lot consolidation for the Cleaver property situated on Hopewell Road in Frederick County, Virginia. The Cleavers currently own Lot 9 and Lot B-5 of Welltown Heights Subdivision. These two lots were subdivided in 1966 and 1975, respectively. The Cleavers propose to consolidate the two lots as shown on our plats to increase the size of Lot 9 which would improve their residential lot. We understand that this consolidation would not meet the current requirement of four to one length width ratio for RA Zoned property. We feel that consolidating these two lots would be logical because Lot B-5 does not front on a state maintained road and is most easily accessed when joined with Lot 9. Therefore, on behalf of the Cleavers, we request approval by the Board of Supervisors of this lot consolidation. Should you have any questions regarding this, please do not hesitate to call. SWM:jlm Enclosure Sincerely, Scot W. Marsh L.S. J rs cs F t x,090 6'�2 r \ qoO. I \ P! ROGER T W. ✓ase �\ CLEAVER & ph SANDRA M. e, c' °a / / CLEAVER �`re• e�j; ,p s9�oi • b 88.748 Sq. Ft. !oT -%,", 20374 Acres / 1M 32 ((5)) PCL 9 Zoned. • RA q Use: Residential e A R R \ J2 eso, 4 Iry vq F 9 ✓aseph ! A OS Q ! 1 A B (ise mea !OT es'oeq / 3 6 If r%a/ lm rO (%Zanedogel 'oo 9 0 � S'q• t'a RA \ S0, R! N Qop°, 0 50 100 mo ✓aerre 6 6. B ?a 'Y Esq• mea• pores \ Graphic Scale in Feet , C-100, B 1 rar NOTES.• Area Summary 1. No title report furnished. Tax MOP 32 ((5)) Pcl 9 44,374 Sq. Ft. 2• Easements may exist that are not shown. Tax M0P 32 ((4)) Pct B-5 44,374 Sq. Ft. 3. Boundary information shown on this plot TOTAL AREA 88,748 Sq. Ft. (20374 Acres) token from plot of record dated May 1966 and plot of record doted 18 March 1975, To Become Parcel 9 recorded in Deed Book 322 at Page 48 and Deed Book 441 of Page 588, respectively, in the Frederick County, Virginia Clerk's Office. MINIMUM SETBACK REQUIREMENTS. - Front s 60" Rear = 50' (Primary Structure) FINAL PLA T Rear = 15' (Accessory Structure) For Side= (Primary Structure) LOT CONSOLIDATION Side a 144'' (Accessory Structure) Of The Land Of � rStonewall Robert IV. Cleaver and Sandra M. Cleaver Magisterial District rPlot: SH Z N<]. - 3CERTIFICATE nMARSH BLA-wELL.dwg Frederick County, Virginia DATE: 2 January 1996 SCALE: 1"-100' Sheet 2 of 2 & LEGGE y� Land Surveyors, P.L.C. 199 North GmermStreet Wlncheeter.Vtrylnla ZM1 (540) 667-0468 r- (540) 667-0469 ._ t �661 APPLE VIE ESTATES 47 � S1T a ORE 67 -'-- Z ARBRO K T TES Eak•83 � -_ ; ow 67 MT ,b E AVELANDg it Washington) . Ie.rhreeh t oe HepewNl $Pring fOGe r oe y ESTATE Mert nyheme ^_ �C 665 665 Cle°rbrook clear IMAP V1CIMTY ice\ 4 SCALE: V-2000 ' 1 APPROVED BY Board of Supervisors Date OIYNERS' CONSENT The above and foregoing Lot Consolidation of the land of Robert W. Cleaver and Sandra M. Cleaver, as appears in the accompanying plat, is with the free consent and in accordance with the desires of the undersigned owners, proprietors, and trustees, if any. NOTARY PUBLIC t, a Notary Public in and for the state of Virginia, at large. do certify that whose names are signed to the foregoing Owners' Consent, have acknowledged the some before me in my state. Given under my hand this day of 19 My commission expires SURVEYOR'S CERTIFICATE l hereby certify that the land contained in this Lot Consolidation is the some land conveyed to Robert W. Cleaver and Sandra M. Cleaver by deed doted 27 May 1977, said deed recorded in the' Office of the Clerk of the Circuit Court of Frederick County, Virginia in Deed Book 474 at Page 354. C�;� / S. W. Marsh, L. S. TM 32 ((4)) Pcl 8-5 Zoned: RA Use. vacant FINAL PLA F For TAP 32 ((5)) Pc/ 9 Zoned: RA LO F CONSOUDA 77ON Use. Residential Of The Land Of STH Robert W. Cleaver and Sandra M. Cleaver ��P L Stonewall Magisterial District Plat- BLA-HELL.dwg Frederick County, Virginia Z S. W. HARSH E3 CERTIFICATE NO. DATE: 2 January 1996 Cover Sheet Sheet 1 of 2 z 1843 a ' MARSH & ILEGGE Land Surveyors, P.L.C. CgHD 41 SllR�y�� 1399 North Cantwon St~ Wbvlxmter.Vbtmt• 22801 1' (540) ee7-04M ro, (540) eel-o.es COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/678-0682 TO: Planning Commission Members FROM: Kris C. Tierney, Deputy Planning Director e/ RE: Informal Discussion DATE: January 26, 1996 Attached is a letter from Mr. H. K.'Benham, III, requesting an opportunity to speak with the Commission regarding the rezoning of a parcel located on the east side of Apple Pie Ridge Road, just north of Route 37. The parcel is currently owned by Mrs. Mary Ellen Pope, and contains approximately 28 acres. The Frederick Mall Land Trust is interested in acquiring the property and rezoning it from RA (Rural Areas) to RP (Residential Performance). The property is located within the Urban Development Area. A location map showing the location of the parcel is attached. Please let me know if there are any questions regarding this item. KCT/cg Attachment 107 North Kent Street • Winchester, Virginia 22601-5000 BURR P. HARRISON 1904-1973 WILLIAM A. JOHNSTON H. K. BENHAM III BILLY J. T151NCER THOMAS A. SCHULTZ, JR. BRUCE E. DOWNING IAN R.D. WILLIAMS HARRISON F3 JOHNSTON ATTORNEYS AT LAW POST OFFICE BOX 809 WINCHESTER, VIRGINIA 22604 January 17, 1996 Mr. Kris Tierney Deputy Planning Director 107 North Kent Street Winchester, Virginia 22601 Re: Pine Ridge Estates Owner: Mary Ellen Pope Dear Kris: STREET ADDRESS: 21 S.LOUDOUN STREET WINCHESTER, VIRGINIA 22601 TELEPHONE AREA CODE 703 667-1266 FAX NO. 703-667-1312 On behalf of the Owner (Mary Ellen Pope) and the Applicant (Frederick Mall Land Trust), I would like to request the opportunity to speak with the Commission regarding the possibility of rezoning Mrs. Pope's property on the East side of Apple Pie Ridge and North of Route 37. In order to generate funds, Mrs. Pope intends to develop her property and would like to rezone the property residential in order to allow her to increase the number of lots to be developed on the property. This will also give her the funds with which to do substantial screening and to otherwise allow the property to be better developed than under the present zoning. This will also allow her to generate more funds for herself. We believe the property to be ideal for residential development and would like to discuss the matter with the Commission at your next meeting on Wednesday, February 7, 1996. With kind regards, I am Sincerely yours, H. K. Be ham, III HKB,III:krb ` 258 258F` 5 1 13 18 See 258A 4 22 (56 0 258D 2D1� § 6 � 1 /(55 L258C 2008��, '-�3 8 7 2pOG 10 / 16 (54) 0 258B 2©0 5 1) 11 24 f m 6 �0 1 &otter (53) 209 o 12 15 Orive 5 208 Cant ' N1 3 d 25 as -3 ■fir Lane 1 �3 209A 207 .01 258A 4 �- � 202 18� j4��# 14 26 r 13 210A 3 203 17 27 206 :2J` 2 �Zito o } a6 50 Lane °' 210B 2 0 � 32 Q 204 16 15 12 _ 210 -A1 1 ) 205 ¢ 5 1 Woodside Place 199 31 198B a D 6 3 ; Location Map for PIN: 42—A-1 98 Pine Ridge Estates D 30 212 5 A 198 10 7 2 26a-302 308-38 v 198C � re 6 I I i o 4 29 213 366-341 9 B 28 214 Rt" 739 - 107 ,a ,05 { /� ,6 11) 116 119 Ii0 2fj�-3b2,r� p. 198H ? 1 195 Location Map for PIN: 42—A-1 98 Pine Ridge Estates COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAY: 540/678-0682 MEMORANDUM To: Frederick County Planning Commission FROM: Eric R. Lawrence, Planner I V SUBJECT: Discussion --Proposed 1996-97 Capital Improvements Plan DATE: January 26, 1996 As most Commissioners are aware, the Comprehensive Plans and Programs Committee evaluates departmental CIP project requests beginning in the fall of each year. The Committee formulates the requested projects in rank order based on established evaluation criteria. At their December 11, 1995, meeting, the Committee finalized their recommendation for the 1996-97 CIP. Materials related to the preparation of this recommendation along with the draft are attached. Capital improvement programming and budgeting involves the development of a long-term plan for capital expenditures of a local government. Capital expenditures include expenditures for buildings, land, major equipment and other commodities which are of significant value and have a useful life of several years. The Committee feels that maintenance projects may be inappropriate for inclusion in the County's Capital Improvements Plan. In response to the numerous maintenance projects submitted, the Committee encourages the Board of Supervisors to make a policy statement that only capital projects be included in the CIP; maintenance projects should be funded and planned for by individual departments. The following documents are attached: Cost Summary for the draft 1996-97 CIP. ► Project Summary for the draft 1996-97 CIP. This includes a brief outline of the projects included in last years CIP, and those included in the draft 1996-97 CIP. ► The CIP Project Request Evaluation format and results of the evaluation. ► The draft 1996-97 Capital Improvements Plan (CIP). Please contact me if you have any questions. Enclosure. 107 North Kent Street - Winchester, Virginia 22601-5000 Planning Commission Page 2 Proposed 1996-97 CIP January 26,1996 CIP PROJECT REQUEST EVALUATION The process of evaluating the departmental project requests was modified a few years back. This evaluation process was used again this year. Project request forms were designed to provide information (such as how cost estimates were derived) in a format that is more easily followed. In addition, the decisions concerning project priority were made with the assistance of a structured evaluation process developed by the Planning Staff. This evaluation rates proposed projects on the basis of how well they meet seven established criteria. A more detailed description of this process is attached. COST SUMMARY The draft CIP contains 33 projects with a total cost of $39,982,221. This figure includes the estimated debt service on all projects except the School Board's Transportation/Maintenance/Warehouse. (The total does not include Sanitation Authority or Landfill projects which are paid for out of user fees and are made apart of the CIP in the form of addendum. Projects proposed for the Regional Jail are not included in the CIP, but are included in an addendum. Regional Jail project costs and funding sources are not available at this time.) Of this amount, $21,080,283 would come from the County's General Fund over a five year period (not including debt service). As presently proposed, projects scheduled in the first year (1996-97 fiscal year) would have a total County cost of $2,455,687, excluding estimated debt service, for all projects. PROJECT SUMMARY The draft 1996-97 CIP consists of 33 project requests from the County's various departments. Of these project requests, 13 are new to the CIP. The remaining 20 were included in the 1995-96 CIP. The new projects consist of. two from the school system, three from the parks and recreation department, and eight from the airport. These new project requests are indicated in boldface and italic print on the evaluation form and on the draft CIP. Funding for the airport projects involves federal, state, and local government contributions. Listed below are the modifications that each county department has made in their project requests for inclusion in the 1996-97 CIP. Please note: the projects which were included in the 1995-96 CIP and again in the 1996-97 CIP are not discussed. Planning Commission Proposed 1996-97 CIP Page 3 January 26,1996 School Board Projects Projects no longer included in the CIP: 1) James Wood and Sherando High School additions --- In progress. Anticipated completion by Fall 1996. 2) Red Bud Run Elementary School construction -- In progress. Anticipated completion by Fall 1996. Projects which are new to the CIP: 1) James wood Middle School Storage Tank Removal. This project is necessary to comply with Federal regulations. 2) James Wood Middle School Partial Roof Replacement. Necessary maintenance to maintain a safe environment conducive to learning. Parks and Recreation Projects Projects no longer included in the CIP: 1) Amphitheater --- Will be considered for inclusion in future CIPS 2) Nature Center --- Will be considered for inclusion in future C1Ps. Projects which are new to the CIP: 1) Playground renovations -Clearbrook --- Necessary to replace equipment that was removed in 1995 because of its state of disrepair and noncompliance with the Consumer Products Safety Commission guidelines. 2) Field House --- 29,000 square foot structure to house office, multipurpose area, and locker facilities. Proposed to be built on County owned land; location to be determined. 3) Indoor Pool Facilities --- six -lane, 25 yard pool designed for competition and recreation use. Proposed to be built on County owned land; location to be determined. Handley Library The project request for the 1995-96 CIP will be included in the 1996-97 CIP. Airport Authority Projects no longer included in the CIP: 1) Airport Storage Hanger --- Completed. 2) Upgrade Terminal Apron Lights --- Completed. Projects which are new to the CIP: Planning Commission page 4 Proposed 1996-97 CIP January 26,1996 1) Perimeter Security Fence --- Necessary to restrict access to airport grounds. 2) T -Hanger Site Preparation --- Necessary to meet proposed demand. 3) Airfield Maintenance Equipment Building --- Necessary to provide maintenance and protection of airport maintenance equipment from the elements. 4 and 5) Route 645 Relocation Design and Construction Phases--- Necessary to reduce approach minimums enabling the airport to handle aircraft in almost all weather conditions. 6 and 7) Transient Apron Expansion Design and Construction --- Necessary to accommodate visiting aircraft and helicopter traffic. 8) Land Acquisition --- Necessary to maintain compatible land uses in the airport environment. Sanitation Authority Projects Projects no longer included in the CIP: 1) Bufllick Heights Water Distribution Line --- Completed. 2) Westview Water Distribution Line --- Completed. 3) Route 522 South Sewer --- Completed. Projects which are new to the CIP: 1) Administration and Maintenance Complex. Development of administrative offices and maintenance facilities at a central location. Landfill and Compactors Projects Projects no longer included in the CIP: 1) Landfill Closure, Existing 20 Acre Site -- Completed. 2) Landfill Development, 10 Acres --Completed. Projects which are new to the CIP: 1) Landfill Development, Phase I, Cell. This project was not included in the 1994- 95 CIP. FREDERICK COUNTY VIRGINIA Capital Improvements Plan 1996-97 Fiscal Year ----DRAFT---- As Recommended by the Frederick County Planning Commission, February XX, 1996; And Adopted by the Frederick County Board of Supervisors, April XX, 1996. TABLE OF CONTENTS INTRODUCTION 1 PROJECT RECON 4NMNDATIONS .......... 2 School Board ............................................ 2 Parks and Recreation ................ . ............... 3 County Administration .......................... . ............. 3 Handley Library .......................................................4 Airport Authority...............................:......................4 Public Works ....... . Regional Adult Detention Center 5 Sanitation Authority ... . ............................. . .................. 5 DRAFT 1996-97 CiP „ 6 CIP CHART EXPLANATIONS ... . . . . . .... . . 7 PROJECT FUNDING .......... 8 ................................ PROJECT DESCRIPTIONS ............. . Frederick County Public Schools ....... 9 New Stonewall Elementary School ................ . Administrative Building Renovations ................................. 9 Senseny Road Elementary School Air Conditioning/Renovations ........... 10 James Wood Middle School Roof Replacement .... _ _ ................. 10 Transportation/Maintenance/Central Warehouse Facility . .............. . .. 10 Underground Storage Tanks ................. ................... 11 Robert E. Aylor Middle School and Bass Hoover Elementary School Chiller i"'rla%,c1uG116 . . . . . . . . . . . . . . . . . . . . Frederick County Parks and Recreation Department Bicycle Facility .................. Playground Renovation .................. Tennis/Basketball Complex - Clearbrook Park . Park Land in Western Frederick County ...... Open Play Area at Water Tower ............ Softball Complex - Sherando ... _ _ . . Baseball Field Renovation - Sherando Field House ........................... . Indoor Pool and Support Facilities ........... Open Play Area - Clearbrook ............. Support Facilities - Clearbrook .............. Soccer Complex - Sherando .... . .. . .. . .... . ......•.... ......,.11 .......................12 ................. 12 .......................12 ....................13 .......................13 .................. ..... 13 .......................14 ......................14 ......................15 ..I .... I ..... ........15 ......................16 ......................16 ......................16 Tennis/Picnic Area - Sherando ......... . ............. . ............. 17 Shelter/Stage Seating - Clearbrook . ......... . ...... • ........... , .... 17 Maintenance Compound and Office - Sherando .......... . ............. 17 Handley Regional Library .... . . . . ..................................... Frederick County Library ......................................... 18 ADDENDUM................................................... .. 19 Administration and Maintenance Complex ............................ 19 Water Transmission Lines ..... • .................. . ................ 19 Miller Heights Water Distribution Line ......................... 19 Route 50 - Victory Road Water Loop .............. . . . . ........ 19 Stonewall - Lee Avenue Water Loop .......................... 20 Boundary Lane Water and Sewer Line .. . ....................... . . . .. 20 Frederick County Public Works Department .... _ ..... .... 21 Construction Debris Landfill ...... . ................... . • , • , . • • .. • • Landfill Development - Cell "D", Phase I - Five Acres .................. 21 Closure of Cells A and B, Phase I ............... . . . . .... . .. . . . • • .... 22 New Compactor Site ................... . .. . ........ . ............ 22 Landfill Development - Five Acres - Phase II, Cell A ............... . .... 23 Winchester Regional Airport ................... ........... 24 Land Acquisition - South Side RPZ, Phase II . ......................... 24 Perimeter Security Fencing ....... .............. • • ..... _ .. 24 T -Hanger Site Preparation ........................................ 25 Design and Construct Airfield Maintenance Equipment Building ............ 25 Route 645 Relocation - Design Only ................................. 25 Transient Apron Expansion and Helipad Design ........................ 26 Route 645 Relocation - Construction Phase ......... . ................. 26 Transient Apron Expansion and Helipad Construction ................... 26 Land Acquisition, Bufllick Road, Phase II , - .... ........ 27 Regional Adult Detention Center ........................... .. 28 Clarke -Frederick -Winchester Regional Adult Detention Center Expansion .... 28 Regional Secure Juvenile Detention Center ............................ 28 PROJECT EVALUATION FORM .................. _ ... , , 29 CAPITAL IMPROVEMENTS PLAN FREDERICK COUNTY 1996-97 INTRODUCTION The Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local planning commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the County for the ensuing five years. The CIP is updated annually. Projects are removed from the plan as they are completed or as priorities change. The plan is intended to assist the County Board of Supervisors in preparation of the County budget. In addition to determining priorities for capital expenditures, the County must also ensure that projects contained within the CIP conform to the Comprehensive Policy Plan. The annual review process begins with the submission of capital expenditure requests from County departments and relevant agencies in the fall of the year. These requests are evaluated by the Comprehensive Plans and Programs Committee, a subcommittee of the Planning Commission, using a list of seven evaluation criteria. Each criterion is assigned a weight which reflects the relative importance when compared to the other criterion. The Committee then meets with representatives of departments making expenditure requests and determines a recommended priority for the various requests. This recommendation is passed to the Planning Commission which in turn makes a recommendation to the Board of Supervisors. The CIP is strictly advisory. Once adopted, project priorities may change throughout the year based on changing circumstances. It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further in the future it is projected. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PROJECT RECOMMENDATIONS 1. School Board Projects Page 2 Additions to James Wood and Sherando High Schools for approximately 300 students each are currently underway. Those two projects will replace the new county high school which had been listed in previous CIPS. These additions will bring the county's high school capacity to 3,000 students. Expansion of the two high schools is scheduled to be completed by the opening of the 1996-1997 school year. The School Board proposes to raze the Stonewall School and build a new facility on the site. Previously, there was a project involving air conditioning and other renovations to the Stonewall School. After further evaluations, the School Board proposes to temporarily house the Stonewall School students in the new Red Bud Run Elementary School while the new Stonewall School is constructed. The new Stonewall Elementary School is scheduled to open for students in the fall of 1997. The renovation of the Frederick County Public Schools Administration building into an elementary school is proposed. Renovations are necessary to retrofit the administration building into an elementary school; this school should be open for students for the 1997-98 school year. The installation of air conditioning and building renovations are proposed for Senseny Road Elementary School. These improvements will create a more endusive learning environment. This project was included in past year CIPS, but was delayed due to budget considerations. Funding is being requested for a new transportation/maintenance/central warehouse facility. The project involves building the proposed structure(s) adjacent to the Red Bud Run Elementary School. The existing maintenance facility has reached the point where it is difficult to house all of the school system's buses and still provide service to an increasing number of County vehicles from other departments. In order to meet Federal regulations regarding underground storage tanks, the storage tanks at James Wood Middle School Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan 2. Parks and Recreation Projects 3. County Administration Page 3 must be removed and replaced. This project will be the final phase of complying with Federal regulations for the school division. The replacement of the James Wood Middle School roof is planned and consists of replacing the area over the second floor hallways and various classrooms. Several projects are planned in and around Sherando Park. The County was awarded an ISTEA Transportation Enhancement Program grant in 1993 to build a Bikeway System. This 2.45 mile facility will serve several residential areas in southern Frederick County. The bicycle path has been designed to link the residential developments and park land on the north of Route 277 with Sherando Park and Sherando High School. In addition to other improvements at Sherando Park, two projects are planned that will be used by Sherando High School, the proposed soccer complex and softball complex_ Several projects are planned for Clearbrook Park including playground renovations, a tennis/basketball facility, an open play area, support facilities that include landscaping and renovation of the existing entrance road, an exercise/picnic area, and a shelter with a sound stage and seating. In an effort to reduce the gap in provision of services to the western portion of the County, the Parks and Recreation Department is proposing to purchase park land in western Frederick County. Two additional projects that are planned are the field house and an indoor pool. Locations for the projects have not been determined, although both projects would be built on currently owned County land. Many of the County's administrative offices have been relocated to the Frederick County Administrative Building, at 107 North Kent Street in Downtown Winchester. An addition, this building should be completed by fall 1996; construction costs should not exceed $4 million. This addition will enable the majority of the county departments to be located at a central location in downtown Winchester. Frederick County ---DRAFT---- 1996-97 Capital Improvements Plan Page 4 4. Handley Library As part of a master plan prepared for the Handley Library by a library consulting firm, it was recommended that a library be built in southeastern Frederick County. A library in this area would enable the Handley Library to provide service to the growing population in southern Frederick County. A 34,000 square foot building is proposed which could be expanded, in stages, ultimately to 50,000 square feet. The Library would need a minimum of 4.5 acres of land; a land donation is preferred. 5. Airport Authority An updated master plan for the Winchester Regional Airport was adopted in December of 1993. This plan contains recommendations regarding capital improvements to the airport in order to meet federal guidelines for airports the size of the Winchester Regional Airport and to provide better service to airport users. The Airport has completed two projects included in the 1995-96 Capital Improvements Plan. These projects, Taxiway Relocation and T -Hanger Taxiway, were required in order for the airport to meet federal design standards. The Airport Authority has included eight project requests for inclusion in the 1996-97 CIP. These project requests include land acquisition, road relocations, construction of T -hangers, and the installation of a security fence. The land acquisition is needed to complete a Runway Protection Zone, as required by the Federal Aviation Administration for an Instrument Landing Slope Approach. Funding for Airport projects is derived through a complex formula where the federal and state government contribute a majority of the funding. 6. Public Works Projects Two projects that have previously been included in the FY95-96 CIP have been completed. They include the development of a compactor site in Shawneeland, and the development of a Leachate Treatment Facility at the landfill. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan 7. Regional Adult Detention Center Projects 8. Sanitation Authority Projects (Not funded by the General Fund) Page 5 The Public Works Department is proposing five projects for the current CIP. They include: Construction Debris Landfill Landfill Development - Cell D Closure of Cells "A" and "B", Phase I New Compactor Site Landfill Development Cell "A", Phase II The landfill development project and the cell closure projects are all projects that the Landfill is required to undertake in order to comply with regulations imposed by the Department of Environmental Quality. The New Compactor Site project will be funded through the CIP. Funding for the four remaining landfill projects are provided through the Landfill Enterprise Fund. The Regional Jail Board proposes to construct an expansion to the existing detention facility in the Fort Collier Industrial Park. A majority of the costs associated with the expansion will be absorbed by the U.S. Marshall's Service. A juvenile detention facility is also proposed. To be located adjacent to the pre-release facility in the Fort Collier Industrial Park, this facility is necessary to meet the needs of the community. The Sanitation Authority is proposing three projects. They include the development of a Administration and Maintenance Complex, three water lines, and a water and sewer line. The water lines will include providing service to Miller Heights, Route 50Nictory Road, and Stonewall -Lee Avenue. The water and sewer line project will provide service to Boundary Lane. The Sanitation Authority Projects will not be funded directly through the CIP. These projects receive their funding through user fees. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan FREDERICK COUNTY, VIRGINIA "'-DAFT-"- CAPITAL IMPROVEMENTS PLAN 1996-97 County Department 9,888 513 Softball Complex SP Interest From Any non Priority Projects 1996-97 1997 98 1 6........James . Wood S!S Storage Tank Removal :S0,000 With Interest . 2 I Airport Land Acquisition Southside RPZ 12,500 457,8?S 3 9 : Air jiort band Acquisuion Buflltskc Read Transient Apron Expansion - Constrution 4 I Bicycle Facility 49,820 12 S $1 123314:1, New:Compactor Site 69000 ,... _ 6 1 New Library . i 1,f10t1 7 14 Shelter Stage Seating:: CB B NIA 8 1 - New Stonewall Elementary School 300 000 5,000 000 9 2 ... Administration Building Renovations ]p0 Op0 3,QOQ OOp; 10 5 Open Play Area at Water Tower - CB 465 0i 193,595 1 1:::.i 3 Te pn.vAasketball.Complex GB 51g,p48 ...... 12 10 Open Play Area - CB g,: 13 3 Senseny RoadEleme nfary Renovations 104 4D4 i 000 04(1 < . 14 4 James Wood MS Roof Replacement 100 000 SII0,0001 15 11 Park 1,123 319 16 9 Indoor Pool Facilities 171,572 1 ?5 $446,572 TransportatioifMamteiancelVi/arehousebegi iY/A n 18 12 Soccer Complex - SP 163,948 $163,948 19 5 Route 545 Relocation-1)esiga _. ` $3901000 20 7 Route 645 Relocation Construction 2 } 11 Support Facilities CB. 22 2 Playground Renovations - CB ..... 26 50 0 FieliiIFouse l 24 13 Tennis/Picnic Area - SP 352 . Perimeter Security Fence: 5,30t ----DRAFT---- "`"' + rttrsv.;:;avly 700,000 :':> :;>:::':<_C4tltfiij 9,888 513 Softball Complex SP Interest From Any County Contributions Total Project 1998-99 _:. 1999-2000 .:: 2000-2001 Coutnbutiois . Notes Debt Service With Interest Costs ; $s.9. Im . 2,200 - 50 000 , 457,8?S N/A '. 50,000: WOO Transient Apron Expansion - Constrution N/A 2;500 A N/A 12 $625000 $1 123314:1, .. asgball Field Renovations - _ X300 000 . .. 10,000: i SSOQ000' i 1,f10t1 30 7 49820 B NIA 49,820 $309,715 < 465,856 A " Ii9,44Q1lA 3 69,000 569,000' N/A 465 0i E NIA 465,856 $ 7,6587.5.5.6. Maintenance Compound SP NIA A.. $595,813 g,: 33 700 000 68:4;004 212,039 )0 1,900,000 1,096,920 2,500 28,000 92 678 IQO 595,813 26 6 9,888 513 Softball Complex SP 457,875 6;209>508 .. ... $6 209,508 ,aE�vv 27 6 Transient Apron Expansion Deagii 519048: ; $s.9. Im . 2,200 N/A 212,039 457,8?S 28 8 2 478 450 Transient Apron Expansion - Constrution N/A 100,000 $100,000 319 $1 123314:1, .. asgball Field Renovations - _ X300 000 11,000 ............. 4 i 1,f10t1 30 7 1,096,920 Aylor, Hoover Chiller Replacement A > N/A 275 000 5.125,00 A N/A 28,000 3 T"Han g er Site Pm aratton P 92 6 7 N/A 26,500 $26,500 32 15 1,590,90q Maintenance Compound SP NIA 595,813 $595,813 33 4 `: .A gmpment: 457 875 $457,875 A '. N!A ... 163,948 SII0,0001 A N/A TOTALS 52,455,687 $10,169,470 $4,039,556 $2,151,039 $2,264,531 $21,080,283 A = Partial funding from Federal Airport Improvement Program (FAip) and State Commonwealth Airport Fund ( SCAF )grants B =Penial funding from Federal and State grants C = Partial funding from State Commonwealth Airport Fund (SCAF) grants D - Debt Service is unavailable at time of printing E = Partial funding from State &rents and local gifts 3,888 513 9,888 513 $9,888,513 2 425 508 6;209>508 .. ... $6 209,508 N/A 193,595 $193595 N1A 519048: ; $s.9. Im N/A 212,039 $212,039 978,450 2 478 450 $2;478,450 N/A 100,000 $100,000 319 $1 123314:1, N/A 1,900,000 S1,900,000' NIA ............. 4 N/A 1,096,920 $1,096,920 A > N/A .......... 2,500 5.125,00 A N/A 28,000 S} 400,00 1 0 x$92,678 2ifA 92 6 7 N/A 26,500 $26,500 N/A 1,590,90q 51300,000' NIA 595,813 $595,813 5,500 5275,000' N/A 457 875 $457,875 A '. N!A ... .. 2,200 SII0,0001 A N/A 11,000 $550,000 N/A 400 000 S400.000 171,572 446,572 $446,572 A iY/A 40,000 5204,040, N/A 163,948 $163,948 78 000 ' ` $3901000 $7,464,043 $28,544,326 $39,982,221 CIP CHAIN EXPLANATIONS Page 7 The Capital Improvements Plan chart, on the previous page, contains a list of the capital improvement projects proposed for the County over the next five year period. Each column's origination and justification is briefly explained below. County Priority - The project's priority rating, based on all projects included in the CIP. County Priority ratings are the result of the criterion and weight evaluation process and is illustrated on the Evaluation Form,. The Evaluation Form is located on page 29 of this booklet. Department Priority - The project's priority rating based on the requesting department's determination. Projects - The name of the capital improvement project. County Contribution - The dollar value from the County's General Fund that will be contribute toward the project's funding. This value is listed by individual fiscal years, and also by total contributions over the five year period. The total contribution column, located to the right of the fiscal year breakdowns, does not include any debt service projections. Notes - Indicates the footnotes that may apply to a particular project. Interest From Any Debt Service - As applicable, indicates the projected interest for a particular project. These interest projections are provided by individual departments and are based on the most accurate interest rate information available at the time the CIP is assembled. County Contributions With Interest - The total expenditures that the County will contribute for a particular project. This column includes both fiscal year contributions and debt service expenses that may be associated with the projects funding. Essentially, this column represents the total county contributions for a particular project. Total Project Costs - Total project costs including county and other funding source contributions. The values in this column are not necessarily contributed entirely by the County. Frederick County ---DRAFT---- 1996-97 Capital Improvements Plan PROJECT FUNDING Page 8 The projects included in the 1996-97 Capital Improvements Plan have a total cost of $39,982,221. If all projects are undertaken, Frederick County will contribute $21,080,283 over the five year period of 1996-2001. This total does not include the interest from any debt service. By adding the projected debt service of $7,464,043, the total county contribution of the approved projects comes to $28,544,326. The costs associated with the School Board's request for a Transportation/Maintenance/Centrai Warehouse facility. is not included in any cost summaries. School projects are funded through a combination of loans from the Virginia Public School Authority and the Virginia Literary Fund. Sanitation Authority projects will be funded by the Sanitation Authority working capital funds and Virginia Resource Authority Revenue Bonds. Landfill projects are funded by retained funds generated by the landfill fees and coordinated by the Landfill Enterprise Fund. Funding for Parks and Recreation projects will come from the unreserved fund balance of the County. The Bicycle Facility project will be funded through a Recreational Access Fund grant, an ISTEA Transportation Enhancement Program grant, and a 20% match from the general fund. The Parks and Recreation Commission will actively seek private sources of funding or cooperation for projects not funded by the County. Funding for a Frederick County Library could include a contribution from the County general fund, a bond, donation of land, and substantial fund raising efforts by the Library Board. Airport projects will be funded by contributions from the federal, state, and local governments. The local portion may include contributions from Warren, Shenandoah, Clarke, and Frederick Counties, and the City of Winchester. vreaenck County ----DRAFT--- 1996-97 Capital Improvements Plan PROJECT DESCRIPTIONS Frederick County Public Schools Project Priority List PRIORITY 1 PRIORITY 2 Page 9 New Stonewall Elementary School Description: This project includes the closing of Stonewall school at the end of the 1995-96 school year; demolition of the current Stonewall School; and the construction of a new Stonewall Elementary School on the current site. The new structure is proposed to have approximately 58,000 square feet of space. Capital Cost: $6,000,000 Justification: This project will serve a total of 585 students in grades K-5. Construction Schedule: Begin in FY -96 and complete in FY - 97. Administrative Building Renovations Description: This project involves the renovation of the school administrative office to an elementary school. Renovations will enable the building to be converted back to an elementary school of approximately 58,000 square feet. Amenities included in this renovation will bring the school to a level of amenities similar to other county elementary schools. Capital Cost: $3,784,000 Justification: The renovated school will handle 550 students. The elementary school will serve students in grades K-5. Construction Schedule: Begin and complete in FY -96. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PRIORITY 3 PRIORITY 4 PRIORITY 5 Page 10 Senseny Road Elementary School Air Conditioning/Renovations Description: This project involves building renovations and the installation of air conditioning at Senseny Road Elementary School. Capital Cost: $1,500,000 Justification: This project will serve a total of 595 students in grade K-5. Construction Schedule: Begin in FY -96 and complete in FY - 97. James Wood Middle School Roof Replacement Description: The fourth phase in the replacement of the James Wood Middle School roof, this phase consists of the area over the second floor hallways and various classrooms. The approximate area to be included in this renovation totals approximately 18,000 square feet. Capital Cost: $100,000 Justification: The repair of the James Wood Middle School roof will provide a better learning environment for approximately 1,000 students and staff members. Construction Schedule: Begin and complete in FY -96. Transportation/Maintenance/Central Warehouse Facility Description: The Proposed facility would provide a combined facility for the transportation/maintenance/central warehouse facility needs of the school division and various other county departments. Capital Cost: No cost figures. Justification: The Buildings and Grounds Department provides maintenance and repair services for all county school facilities which serve over 9,000 students, in addition to vehicle fleet maintenance for other County departments.. Construction Schedule: Begin and complete in FY -97. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PRIORITY 6 PRIORITY 7 Frederick County Page I I Underground Storage Tanks Description: The removal and replacement of two underground storage tanks located at James Wood Middle School is needed to meet Federal regulations regarding underground storage tanks. The removal and replacement of the tanks located at James Wood Middle School is the final phase of complying with Federal regulations for the school division. Capital Cost: $50,000 Justification: The removal and replacement of the two remaining underground storage tanks located at James Wood Middle School (10,000 gallon fuel oil and 2,000 gallon gasoline) eliminates potential contamination hazard from these tanks. Construction Schedule: Begin and complete in FY -96. Robert E. Aylor Middle School and Bass Hoover Elementary School Chiller Replacement Description: This project involves the replacement of the aging chiller systems. The chillers should be replaced because the current refrigerate (R-11) will no longer be manufactured and it will be more expensive to convert the existing chillers to handle the new required refrigerant than to replace these units. Capital Cost: $275,000 Justification: The new chillers will be more efficient which will result in a significant energy savings to the school division. Construction Schedule: Begin and complete in FY -96. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan Parks and Recreation Department Project Priority List PRIORITY 1 PRIORITY 2 Page 12 Bicycle Facility Description: A 2.45 mile bicycle facility to serve several residential areas in southern Frederick County. This bicycle facility has been designed to link the developments and park land on the north side of Rt. 277 with Sherando Park and the high school on the south side of Rt. 277. Capital Cost: $309,715 Justification: The initial trail development will provide a direct benefit to the numerous planned or completed neighborhoods in the surround community. Construction Schedule: Begin and complete in FY -96. Playground Renovation Description: This play area will offer a full range of playground equipment designed to serve children of all ages. The location of this playground will be within the picnic area at Clearbrook Park, adjacent to Clearbrook Lake, and will sit on approximately one-half acre. This facility will serve the over 150,000 visitors that Clearbrook Park realizes each year. Capital Cost: $38,00 Justification: This request will enable this department to replace playground equipment which was removed in 1995 because it was either in a state of disrepair or did not meet the Consumer Products Safety Commission's guidelines for play equipment. Construction Schedule: Begin and complete in FY -96. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PRIORITY 3 PRIORITY 4 PRIORITY 5 Page 13 Tennis/Basketball Complex - Clearbrook Park Description: This project consists of an assortment of athletic facilities to compliment the existing Clearbrook Park. It includes: 8 tennis courts, 2 racquetball courts, 2 basketball courts, a shelter deck, parking spaces, and landscaping. Capital Cost: $519,048 Justification: These facilities will be available to all county residents. Currently, there are no tennis, racquetball, or basketball courts in the Clearbrook Park area, and with over 150,000 park visitors annually, these facilities are needed. Construction Schedule: Begin and complete in FY -96. Park Land in Western Frederick County Description: Park land acquisition. Capital Cost: $1,123,319 Justification: This project would be used by the entire Frederick County area. Construction Schedule: Begin and complete in FY -96. Open Play Area at Water Tower Description: This project consists of an assortment of athletic facilities to compliment the existing Clearbrook Park facilities. It includes: a picnic shelter, 6 horseshoe pits, croquet, shuffleboard, a volleyball court, rehabilitate the existing concession building, and parking spaces. Capital Cost: $193,595 Justification: This play area will be available to all Frederick County residents and reduce the gap between the number of existing play areas and the number to meet minimum standards. Construction Schedule: Begin and complete in FY -97. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PRIORITY 6 PRIORITY 7 Page 14 Softball Complex - Sherando Description: This project consists of an assortment of athletic facilities to compliment the existing Sherando Park facilities. It includes: 2 softball fields, an access road, parking spaces, and landscaping. Capital Cost: $457,875 Justification: This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a recreational facility, it will be used by the Frederick County school system. Construction Schedule: Begin and complete in FY -97. Baseball Field Renovation - Sherando Description: This project consists of an assortment of athletic facilities to compliment the existing Sherando Park facilities. It includes: the renovation of 4 existing ball fields, renovation of existing restrooms, and access roads and walks. Capital Cost: $400,000 Justification: This facility, presently serving as both youth baseball and adult softball fields, and would be used by the "Little League" programs within the Sherando Park service area. In addition to its use as a recreational facility, the athletic complex will also be used by the Frederick County school system. Construction Schedule: Begin and complete in FY -97. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan Page 15 PRIORITY 8 11 Field House Description: The 29,900 square foot Athletic Field House would include an office and storage area, locker rooms, parking lot, and a 25,000 square foot multipurpose area. This facility would be located on property owned by the county and would cover five to seven acres. The multipurpose area would have three basketball/volleyball courts, a walking track, a tennis wall, and provide the opportunity to offer a wide range of activities and special events for all ages and interest groups. The location_ has not been determined. Capital Cost: $1,500,000 Justification: Since the inception of the Parks and Recreation Department, the department has relied solely on the use of the county public schools to house our program offerings. During the early years, the department offered a small number of programs that required limited facility use. Currently, the department offers over 500 programs annually and, at the same time, space within the schools has been more difficult to secure. This has created a situation where the department no longer has the ability to meet the demands of the county residents. Having a facility such as this would also assist the area in its effort to attract new business to the community. This facility would be available to all area residents. Construction Schedule: Begin and complete in FY -98. PRIORITY 9 Indoor Pool and Support Facilities Description: This project consists of a six lane, 25 yard indoor swimming pool designed for competitive and recreational use. Locker rooms, office and a reception area are also included in the proposal. The location has not been determined. Capital Cost: $1,900,000 Justification: Currently, there are no indoor pools in Frederick County. This facility would be available to all county residents for recreational use and to the student population for physical education instruction and competitive swim teams. The general public has made several inquires as to the possibility of the development of in indoor pool to serve the county's 50,000 residents. Construction Schedule: Begin and complete in FY -99. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PRIORITY 10 PRIORITY 11 PRIORITY 12 Page 16 Open Play Area - Clearbrook Description: This project consists of an assortment of athletic facilities to compliment the existing Clearbrook Park facilities. It includes: parking spaces, rehabilitation of 5 shelters, access paths, and landscaping. Capital Cost: $212,039 Justification: This facility would be used by the entire Frederick County community. Construction Schedule: Begin and complete in FY -99. Support Facilities - Clearbrook Description: This project consists of landscaping improvements and the renovation of the existing entrance road at the ballfield complex in the Clearbrook Park. Capital Cost: $92,678 Justification: This project would be used by the entire Frederick County community. This project is needed to improve existing roadways and passive recreational areas for the users of Clearbrook Park. Construction Schedule: Begin and complete in FY -2000. Soccer Complex - Sherando Description: This project consists of an assortment of athletic facilities to compliment the existing Sherando Park facilities. It includes: 3 soccer fields, access paths, restrooms/concession, 2 picnic shelters, landscaping, and lighting. Capital Cost: $1,096,920 Justification: This facility will be used by the entire Frederick County area. In addition to its use as a recreational facility, the facility will also be used by the Frederick County school system. Construction Schedule: Begin and complete in FY -2000. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PRIORITY 13 PRIORITY 14 PRIORITY 15 Page 17 Tennis/Picnic Area - Sherando Description: This project consists of an assortment of athletic facilities to compliment the existing Sherando Park facilities. It includes: 3 tennis courts, 4 racquetball courts, restrooms/concession area, 4 picnic shelters, a playground area, access paths, and parking. Capital Cost: $595,813 Justification: These facilities would be used by the Sherando Park service area and the residents of southwestern Frederick County. Although tennis courts have been included at Sherando High School, the department feels that it is important to include three tennis courts on park property for general use while the school courts are being used for school activities. Construction Schedule: Begin and complete in FY -2000 Shelter/Stage Seating - Clearbrook Description: This project consists of an assortment of athletic facilities to compliment the existing Clearbrook Park facilities. It includes: rehabilitation of existing restrooms, access paths, development of a shelter/stage, and lake renovations. Capital Cost: $315,172 Justification: This facility would be used by the entire Winchester -Frederick County area. Construction Schedule: Begin and complete in FY -2000. Maintenance Compound and Office - Sherando Description: This project will consist of an office and storage sheds for the Sherando Park operations. Capital Cost: 163,948 Justification: This facility will enable the county to maintain its equipment and facilities in a more responsible and effective manner. Construction Schedule: Begin and complete in FY -2000. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan Handley Regional Library Project List PROJECT Page 18 Frederick County Library Description: A library in Frederick County will enable the Handley Regional Library to provide service to the growing population in Southern Frederick County and to provide adequate books, services, and seating for the population served by the regional system. Based on a 7 acre lot, the building will be 34,000 square feet and will be expanded in stages ultimately up to 50,000 square feet. The consulting firm hired by the Handley Library Board to provide a master plan for the library through the year 2010 has estimated the construction costs, not including land or library materials costs but including furniture and equipment, would cost approximately $4,659,000. Books and other library materials for an adequate opening day collection of around 80,000 items would cost almost $3,000,000. The recommended site of the Frederick County Library is in the area east of Interstate 81 and between Route 522 and Route 277. Capital Cost: $7,392,566 Justification: The Handley Library currently has over 18,000 registered users from Frederick County. This number would rise dramatically with a new, convenient location. Handley Library is well below state standards in the areas of books per capita, in square footage per capita, in seating per capita, in staff per capita, and in periodicals per capita. The creation of a second library to serve the residents of Frederick County will enable the Handley Library to achieve or exceed state standards. Construction Schedule: Begin planning and design activities in 1998-1999, site preparation and construction for 1999-2000, and opening day 2000-2001. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan Page 19 ADDENDUM Frederick County Sanitation Authority Sewer and Water Project Priority List (Not funded by the General Fund) Administration and Maintenance Complex Description: Develop a six -acre site on Macedonia Church PROJECT 1 Road (Route 642) for an administration building, maintenance office, storage facility, and vehicle garage, shed, and refueling facility. Estimated Costs: $1,250,000 Justification: Provide permanent administrative and maintenance offices in a centralized location. this enhances communication between divisions, eliminates duplication of maps and plans, centralizes purchasing and inventory control, and provides better access to the Authority and its engineering records by the public. Construction Schedule: Begin construction by FY -96. PROJECT 2 Water Transmission Lines A) Miller Heights Water Distribution Line Description: Install 3,800 linear feet of eight -inch water line. Estimated Costs: $78,000 Justification: Provide potable water and fire protection to seventeen existing residences. Construction Schedule: Contingent on availability of funds. B) Route 50 - Victory Road Water Loop Description: Install 5,500 linear feet of twelve -inch water main. Estimated Costs: $140,000 Construction Schedule: Contingent on availability of funds. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PROJECT 3 Page 20 C) Stonewall - Lee Avenue Water Loop Description: Install 7,900 linear feet of twelve -inch water line connecting Stonewall Industrial Park and Lee Avenue. Estimated Costs: $330,000 Justification: Provide water service and fire protection to commercial and industrial land on the west side of Route 11 between Lee Avenue and Stonewall Industrial Park. The line will provide a loop between the water storage tank in the Stonewall Industrial Park and Lee Avenue and Fort Collier Industrial Park. Construction Schedule: Contingent on availability of funds. Boundary Lane Water and Sewer Line Description: Install 1,400 linear feet of eight -inch water line and 1,100 linear feet of eight -inch sewer line. Estimated Cost: Water $48,000 Sewer $50,000 Total $98,000 Justifications: Provide potable water service, fire protection, and sanitary sewer service to thirteen existing structures. Construction Schedule: Contingent on availability of funds. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan Frederick County Public Works Department Landfill Project List (Not funded by the General Fund) PROJECT 1 PROJECT 2 Page 21 Construction Debris Landfill Description: This project will include the development of a construction debris landfill adjacent to the existing sanitary landfill. The permitting and design are ongoing. The Public Works Department expects to receive a permit on or about July 1996. It is anticipated that development of three to five acres of construction debris landfill space will occur in FY -96 to extend the life of the existing Municipal Solid waste landfill. Capital Cost: $1,800,000 Justification: The project will serve the citizens and businesses located in Frederick County, Clarke County, and the City of Winchester. Construction Debris landfill requirements are less stringent than Municipal Solid Waste landfill requirements. Construction Schedule: Begin in FY -96 and may carry over into FY -97. Landfill Development - Cell "D", Phase I - Five Acres Description: This project includes the development of approximately five acres of sanitary landfill space as outlined in Permit #529, Phase I- Cell D. It is anticipated that this development will have a life between two to three years in combination with the existing Cell "C" of Phase I. Capital Cost: $1,000,000 Justification: Required by the Department of Environmental Quality. The project will serve the citizens of Frederick and Clarke Counties as well as the City of Winchester for approximately three to four years. Construction Schedule: Begin in FY -95 and complete in FY -96. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PROJECT 3 PROJECT 4 (Funded by the General Fund) Page 22 Closure of Cells A and B, Phase I Description: This project encompasses the closure of Cells A and B, Phase I. This closure will be performed in accordance with the details and guidelines set forth in Permit #529. Capital Cost: $1,400,000 Justification: Required by the Department of Environmental Quality. The project will serve the citizens of Frederick and Clarke Counties as well as the City of Winchester for approximately three to four years. Construction Schedule: This project may be initiated in FY -95 to close out Cell A. The closure of Cell B will be initiated in FY -96. New Compactor Site Description: This project includes the construction of a compactor site in the vicinity of the intersection of Middle Road and Marlboro Road to replace the container site on Middle Road. The development of a compactor site includes site grading, paving, construction of a concrete pad and a concrete retaining wall, and the installation of a trash compactor. In addition, it is anticipated that the site will be fenced and landscaped. Capital Cost: $69,000 Justification: This existing container site off of Middle Road is continuously being overrun causing an excessive amount of litter on adjacent property. This site is also experiencing a great amount of illegal dumping from contractors and citizens outside of Frederick County. The installation of a compactor site would afford the Landfill the opportunity to monitor the inflow of refuse, control illegal dumping and eliminate the unnecessary litter. Construction Schedule: To be determined when a site is selected and purchased. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PROJECT 5 Page 23 Landoll Development - Five Acres - Phase II, Cell A Description: This project includes the development of approximately five acres of sanitary landfill space as outlined in Permit #529, Phase H - Cell A. It is anticipated that this development will have a life between two and three years in combination with the development of Cell "D" in Phase II. Capital Cost: $1,000,000 Justification: Required by the Department of Environmental Quality. The project will serve the citizens of Frederick and Clarke Counties as well as the City of Winchester for approximately two to three years. Construction Schedule: Completion in FY -98. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan Winchester Regional Airport Project List (Funded by contributions from the federal, state, and local governments. Local contributors may include Frederick, Warren, Clarke, Shenandoah Counties, and the City of Winchester.) PROJECT 1 PROJECT 2 Page 24 Land Acquisition - South Side RPZ, Phase H Description: Acquire approximately 15 acres of land along the south side of Route 645 to complete Runway Protection Zone required by the Federal Aviation Administration for an Instrument Landing Slope Approach. Capital Cost: $625,000 90/8/2 FAA/State/Local Justification: Provides land required to establish Obstruction Free Area for the Instrument Landing System installed in FY -95 - Provides additional land for the relocation of Route 645 as part of the Airport Master Plan implemented in 1992. Construction Schedule: Phase I began in FY -95. This phase of land acquisition will continue through FY -98. Perimeter Security Fencing Description: Erect perimeter fencing along southwestern side of Airport property to provide security from intrusion. Capital Cost: $275,000 90/8/2 - FAA/State/Local Justification: Provide enhanced security along the southwestern side of the Airport property to assist in the prevention of unauthorized access. The fence will be replacing an existing but deteriorating farm fence with a 6 -foot chain link fence. Construction Schedule: To be complete in FY -97. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan Page 25 PROJECT 3 II T -Hanger Site Preparation Description: The development of a 14 to 20 unit T -Hanger to accommodate demand. This demand is expected to increase through growth at the airport and in part by the removal of the existing wooden Hanger unit which is at the end of its usefulness. To accommodate the new hanger, a site will have to be developed providing airfield access, land side access, drainage and other site improvements. Capital Cost: $200,000 80/20 - State/Local Justification: Necessary to meet demand of the community and nearby localities. Construction Schedule: Initiate and complete in FY -97. PROJECT 4 Design and Construct Airfield Maintenance Equipment Building Description: This building will be used for handling aircraft, cutting grass, plowing snow and other airfield maintenance activities. Capital Cost: $390,000 80/20 - State/Local Justification: Necessary to meet increased demand and to provide larger and more reliable maintenance equipment. Construction Schedule: Initiate and complete in FY -97. PROJECT 5 Route 645 Relocation - Design Only Description: The design for the relocation of Route 645 will enable the airport to move forward with its plans for activating a precision approach to Runway 32. The relocation of Route 645 will remove the final obstruction from the approach. Capital Cost: $125,000 90/8/2 - FAA/State/Local Justification: By removing this obstruction (Route 645), the approach minimums can be lowered enabling the airport to handle aircraft in almost all weather conditions. Construction Schedule: Initiate and complete the relocation designs in FY -98. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan Page 26 PROJECT 6 II Transient Apron Expansion and Helipad Design Description: The design for an expansion of the existing transient apron and the design for a special parking pad to accommodate helicopters. Capital Cost: $110,000 90/8/2 - FAA/State/Local Justification: The 1993 Airport Master Plan indicates that transient aviation traffic will increase to a point where the existing transient apron will need to expand. In addition, helicopter traffic is anticipated to increase. The unique flying characteristics of helicopters makes it desirable to provide a special parking pad designed to accommodate this type of aircraft. Construction Schedule: Initiate and complete design in FY -98. PROJECT 7 Route 645 Relocation - Construction Phase Description: The construction of Route 645 relocated. Capital Cost: $1,400,000 90/8/2 - FAA/State/Local Justification: By removing this obstruction (Route 645), the approach minimums can be lowered enabling the airport to handle aircraft in almost all weather conditions. Construction Schedule: Initiate and complete the construction phase in FY -99. PROJECT 8 Transient Apron Expansion and Helipad Construction Description: The construction of an expansion of the existing transient apron and the construction of a special parking pad to accommodate helicopters. Capital Cost: $550,000 90/8/2 - FAA/State/Local Justification: The 1993 Airport Master Plan indicates that transient aviation traffic will increase to a point where the existing transient apron will need to expand. In addition, helicopter traffic is anticipated to increase. The unique flying characteristics of helicopters makes it desirable to provide a special parking pad designed to accommodate this type of aircraft. Construction Schedule: Initiate and complete construction in FY -99. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan PROJECT 9 Page 27 Land Acquisition, Bufflick Road, Phase II Description: The acquisition of land along Bufllick Road to further advance the airport's compliance with FAA compatible land use criteria. Capital Cost: $775,000 90/8/2 - FAA/State/Local Justification: This acquisition is anticipated to bring all land uses within the airport environment into FAA compatible land use criteria. Construction Schedule: Initiate and complete acquisition in FY -99. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan Page 28 Regional Adult Detention Center Project List (Not entirely funded by the General Fund) PROJECT 1 Clarke -Frederick -Winchester Regional Adult Detention Center Expansion Description: The Regional Jail Board proposes to construct and operate an approximately 40,000 square foot, 120 bed expansion to the regional adult detention facility. It will be physically connected to the existing complex, located in Fort Collier Industrial Park, adjacent to Brook Road and Fort Collier Road. The property is owned by the Regional Jail Board. Capital Cost: $4,800,000 Justification: A maiorit�, -f the yell` 11 1.� _---.__A X.- _J­ �" ,' o vv iu vc �uara11tvC;u fur Use by the U. S. Marshall Service for a period not to exceed 15 years. As a result of the guarantee, the federal government will provide funding for the construction and a per diem rate for the occupants. Construction Schedule: Tentatively begin design work in FY - 96. PROJECT 2 Regional Secure Juvenile Detention Center Description: The Clarke -Frederick -Winchester Regional Jail Board proposes to construct a 32 bed regional juvenile detention facility. It shall be constructed adjacent to the pre-release facility, located in Fort Collier Industrial Park, adjacent to Brook Road and Fort Collier Road. The property and facility shall be owned by the CFW Regional Jail Board, however, it shall be operated by a regional juvenile detention commission, consisting of representative from Clarke County, Frederick County, the City of Winchester, Page County, Shenandoah County, and Warren County. Capital Cost: $4,458,656 Justification: Review of needs assessment indicates that a regional juvenile detention facility is necessary. Construction Schedule: Complete in FY -96. Frederick County ----DRAFT---- 1996-97 Capital Improvements Plan 1996 FREDERICK COUNTY CAPITAL IMPROVEMENT PROJECTS EVALUATION FORM LISTED BY DEPARTMENT; IN ORDER OF DEPARTMENT PRIORITY CRITERION Conform to Health, Legally Distribute Economic Related Public and Comp. Plan Safety, Required Services Impact to Other support TOTAL Welfare Projects WEIGHT 3 4 4 2 2 3 3 Compactor Site ew Library Stonewall Elementary School imstration $uilding Renovatitins .' ,ny Road Elementary Renovations r itYood MS Roof Replricemen .` portation/Maintenance/Warehouse Hoover Chiller Replacement 4112 218 0/0 316 112 113 113 1 34 2/6 2/8 0/0 4/8 1/2 0/0 3/9 1 33 2/6 2/8 0/0 2/4 1/2 1/3 3/9 32 21.6 27,19'4#fU Dlt 2/4 12.. 13 3f9 32 3/9 2/8 0/0 2/4 ....I�3 1/2 1/3 .. 1/3 29 3/ ;OfO 0/Q 4f8 1/ 7%3 MI6 29 2/6 2/8 0/0 1/2 2/4 1/3 1/3 26 ll 4f 164f .:.. ... lG/4 ....:. ..: 1!2'X6 .......:.... .. ..:...:... 113 59 2/6 2/8 0/0 0/0 0/0 ......:... 0/0 :........ 2/6 ...:...:..::: 20 4/12 2/8 0/0 1/2 1/2 2/6 2/6 36 ZI6 1l4 Dlt 2!4 3! 13 Z1.d. 25 3/9 1/40/0 T -Han �r g r Site Preparation 3/6 1/2 2/6 1/3 30 3/ ;OfO 0/Q 4f8 1/ 113 Z/6 28 3/9 1/4 0/0 2/4 1/2 2/6 2/6 31 3/91`/Z. .,.. .: 112 2/6 113 1/.2.:' I -/f 2l 6 ..22...:.<. 2/6 0/0 0/0 1/2 1/2 1/3 2/6 ....... 19 276 7!4 Ofp 214 2. 6 113 ZS 2/6 1/4 0/0 214 1/2 2/6 2/6 28 31 216 218 3112 112 214 30. 2/6 2/8 0/0 1/2 0/0 2/6 1/3 25 319 026 . 3/9 0/0 0/0 1/2 0/0 2%6 2/6 .. 23 3i9 0I0 0/t)i' 3(6 3�6 2T 2;16. 33 1/3 1/4 0/0 0/0 1/2 1/3 1/3 15 Land cquisition - South Side RPZ 2/6 2/8 3/12 1/2 2/4 2/6 2/6 44 Security Fence pits: X14 alo Iz x!4 �« za T -Han �r g r Site Preparation 216 0/0 0/0 112 2/ 4 113 113 18 AireldMaintenanceEquipmentBldg 216 0!D 0!0? QJQ JIl2 7/3 1/3.. '...:;ld Route 645 Relocation -Design 2/6 1/4 1!4 0/0 .,.. .: 112 2/6 113 25 Transeent A ion Ex ansion l3esi n proP . 8 2l 6 1 l t 0/ 1 Route 645 Relocation - Consirucdon _. 216 1 / 4 1 / 4 0 / 0 1 / 2 2. 6 113 ZS n ten t �andA�isiti'on, 2!6 1!!4 D/Q 0/`Q '2!4 1161`:!3 i20 BufllickRoadorrstruction 216 218 3112 112 214 216 2/6 44 Virgma Cooperative Extension Virginia rS�Att: TechInstitute for Community Resource Development � �`� v r 238 Donaldson Brown Center Blacksburg, VA 24061-0413 Phone: (540) 231-6921 Fax: (540) 231-3896 TO: Selected Planning Commission Chairmen and Selected Local Planning Directors FROM: Michael Chandler M" G�4� Extension Specialist, Community Resource Development DATE: December 19, 1995 RE: Twenty-third Class, Virginia Certified Planning Commissioners' Program March 4-5 through May 16-17, 1996 We are pleased to announce that the award winning Virginia Certified Planning Commissioners' Program will next be offered beginning Manch 4-5, 1996. The opening session will be held at the Richmond Hyatt. The closing session will be held May 16-17, 1996 most likely in Charlottesville. In order to secure a seat or seats in the class, please complete the enclosed registration form and return it to Virginia Tech no later than February 12, 1996. A check in the amount of $245 per enrollee should accompany the registration.. If your locality will need more time to process payment, still send the registration form in by February 12 and note that payment will be forthcoming. Early registration is strongly encouraged. The registration fee will cover all material costs (program notebook and textbooks), as well as all breaks and most meals while in Richmond and Charlottesville. Those requiring lodging for March 3 and/or 4 can call the Richmond Hyatt at (804) 285-1234. The lodging rate will be $73 single or double. If you make a reservation, please tell the receptionist you are with the Virginia Tech Planning Commissioner Program. Reservations need to be made no later than February 16, 1996. Feel free to contact me at (540) 231-6921 if you have any questions. I do hope you will share this announcement with your planning commission colleagues, and I hope you will consider joining us beginning March 4-5 in Richmond. Enclosure Land -Grant Unererriries—The Carnmotnrealth Is Our Campus is is a join! program ojVirginia Tech. Virginia State Universin-, the U.S. Department ojAgricultare, and state and local governments. Virginia Cooperative Fstension programs and employment are open to all. regardless of race. color. religion. set. age. veteran status, national origin• disability, or political affiliation. An equal opportunity/affirmative action employer. TWENTY-THIRD CLASS VIRGINIA CERTIFIED PLANNING COMIVIISSIONERS' MARCH 4-5,1996 PROGRAM RI MAY 16-179 1996 __ CHARLOTTESVILLE CHMOND HYATT (TENTATIVE) REGISTRATION FORM Each Person Planning to Attend Must Complete This Form and Return It To Virginia Tech REGISTRATION FEE: $245 PER ENROLLEE MAKE CHECK PAYABLE TO: TREASURER, VA TECH, CONTINUING EDUCATION MAIL TO: Conference Registrar, Donaldson Brown Hotel & Conference Center Continuing Education Center, Virginia Tech Blacksburg, VA 24061-0104 Phone: (703) 231-5182 PLEASE TYPE OR PRINT NAME SOCIAL SECURITY NUMBER: HOME ADDRESS: CITY/TOWN.- STATE: ITY/TOWN:STATE: ZIP: ARE YOU A PLANNING COMMISSION MEMBER: YES No IF YES, PLEASE IDENTIFY THE PLANNING COMMISSION YOU SERVE ON: HOME PHONE: FEDERAL IDENTIFICATION NUMBER: BUSINESS PHONE: PROGRAM OUTLINE 23RD CLASS VIRGINIA CERTIFIED PLANNING COMMISSIONERS' PROARCH 4-5, 9 M 96 MQ4DAY. MARCH 4. 1996 8:00 A.M. PROGRAM REGISTRATION AND CONTINENTAL BREAKFAST 8:30 A.M. WELCOME AND PROGRAM OVERVIEW 9:00 A.M. FIRST SESSION: INTRODUCTION TO PLANNING 10:20 A.M. BREAK 10:40 A.M. SECOND SESSION: THE PLANNING PROCESS NOON LUNCH n 1:15 P.M. THIRD SESSION: THE LEGAL FOUNDATIONS OF PLANNING AND ZONING 2:45 P.M. BREAK 3:15 P.M. FOURTH SESSION: PLANNING ISSUES 5:00 P.M. ADJOURN 6:15 P.M. DINNER 7:30 P.M. INFORMAL DISCUSSION TUESDAY MARCH 5.199 7:45 A.M. BREAKFAST 8:30 A.M. FIFTH SESSION: POWERS AND RESPONSIBILITIES OFTHE PLANNING COMMISSION 10:00 A.M. BREAK 10:30 A.M. SIXTH SESSION: THE TOOLS OF PLANNING NOON LUNCHEON 1:15 P.M. SEVENTH SESSION: MOCK COMMISSION HEARING 2:30 P.M. BREAK 2:45 P.M. EIGHTH SESSION: THE JOB OF THE PLANNING COMMISSION MEMBER 4:15 P.M. PREPARATION OF HOME STUDY 4:30 P.M. ADJOURN