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PC 03-18-98 Meeting Agenda
�uU AGENDA FREDERICK COUNTY PLANNING COMMISSION The Board Room Frederick County Administration Building Winchester, Virginia MARCH 18, 1998 7:00 P.M. CALL TO ORDER TAB 1) Bi -Monthly Report .................................................. A 2) Committee Reports ................................................. B 3) Citizen Comments .................................................. C PUBLIC HEARING 4) Possible Continuation or Revocation of Conditional Use Permit 4012-97 of Michael M. Milam to operate a landscaping and garden center business. The property is located at 2186 Northwestern Pike and is identified with Property Identification Number 52 -A -B in the Gainesboro District. (Mr. Lawrence) .................................................... D 5) Subdivision #005-98, Signal Station Associates submitted by Forrest Brown, for the subdivision of a three -acre tract into two lots. The property is located at the existing Signal Station shopping center two miles from the Winchester Medical Center on the south side of Northwestern Pike (Route 50 West), and identified with Property Identification Number 52 -A -92B in the Back Creek Magisterial District. (1\4r. Lawrence) .................................................... E DISCUSSION ITEMS 6) Retreat Summary - Setting Priorities for 1998 and Draft 1998-99 Work Program (Mr. Tierney) ...................................................... F 7) Other BIMONTHLY REPORT OF PENDING APPLICATIONS (printed March 6, 1998) AP 1 cati newly submitted. mi P io n tte d. REZONING: Briarwood Estates (REZ #003-98)pStonewalfl Opequon 50.53 ac. from RA to RP for 143 single-familyhomes Location: Greenwood Rd. (Rt. 652) betwu Valley Mill Rd. (Rt. enseny Rd. (Rt. 657); adjoins existing Briarwood Est. & Carlisle Heights. Submitted: 02/10/98 PC Review: 03/04/98 - recommended approval BOS Review: 04/08/98 Tasker Rd. & Warrior Rd. Commercial (REZ #002-98) Opequon 38.1979 acres from RP to B2 for retail use Location: Intersection of relocated Tasker Rd. (Rt. 642) & proposed Warrior Rd. & approx. 1,000' west of the Tasker & Warrior Rd intersection, along the north side of Tasker Rd. Submitted: 02/10/98 PC Review: 03/04/98 - recommended approval BOS Review: 04/08/98 Eastgate Commerce Center (REZ #001-98) Shawnee 82.1237 acres from RA to Ml for industrial use Location: South of relocated Tasker Dr. (Rt. 642) & west of Front Royal Pk. (Rt. 522 So.) Submitted: 02/06/98 PC Review: 03/04/98 - recommended approval BOS Review:04/08/98 MASTER DEVELOPMENT PLANS: Autumn Wind Apartments (MDP #008-97) Gainesboro 104 Garden Apts. on 19.04 ac. (RP/B2) Location: No. Frederick Pk. (Rt. 522N); 1/4 mi. north of Winchester City Lunits, behind Adelphia Cable Office Submitted: 11/24/97 PC Review: 12/17/97 - tabled for 30 days to 01/21/98; 01/21/98 - rec. approval BOS Review: 02/11/98 - denied; 03/03/98 - approved 11 Admin. Approved: Pending Westridge III (MDP //006-97) Back Creek 19 S.F. Detached Urban Residential Lots on 9.81 ac. (RP) Location: Adjacent to the Westridge Subd. (Sec. I & II) w/ access from West View Lane via Middle Road (Rt. 628) in the City. Submitted: 09/22/97 PC Review: 10/15/97 - recommended approval BOS Review: 11/12/97 -approved 11 Admin. Approved: Pending completion of review agency continents. SUBDIVISIONS: Mark & Rachelle Repine (SUB #004-98) NO MDP Shawnee Subdivision of 1.3719 ac. into 3 s.f. lots (RP) 11 Location: Heritage Hills Subd.; along the eastern portion of Idlewood Drive I Submitted: PC Review: OV26198 02/18/98 - recommended approval BOS Review: 03/11/98 Admin. Approved: Pending Woodbrook Village (SUB//016-97) Back Creek 81 multi- lex lots on 19.56 ac. (RP) Location: So. side of Opequon Church Lane (Rt. 706) Submitted: 12/02/97 MDP #004-97: MDP approved by BOS 09/24/97; Admin. approved 12/10/97 Subd. Admin. Approved: Pending Wythe Ave. Ext. (SUB //015-97) No MDP Opequon 4 S.F. lots on 1.4065 ac. (RP) Location: End of existing Wythe Ave. in Stephens City Submitted: 11/20/97 PC Review: 02/18/98 - rec. approval w/ no entrances onto Caroline Ave. BOS Review: 03/11/98 Admin. Approved: Pending Chapel Hill Subdivision (SUB #014-97) Shawnee 34 S.F. Det. Urban Lots on 14.4214 acres (RP) Location: East side of Rt. 522, 0.15 mi. south of Longcroft Rd. (Rt. 785) Submitted: 10/30/97 MDP #006-96: Approved by BOS 08/14/96; Admin. Approved on 09/17/96 Subd. Admin. Approved: Pending Dr. Raymond L. Fish (SUB #012-97) Stonewall Subdivision of one lot (1.4962 ac.) (B2) off a 16.00 ac. parent tract (112 & 113) Location: Hopewell Rd. & new proposed street, Clearbrook Ln; 160' NW of existing Winchester & Western 60' right-of-way Submitted: 10/09/97 MDP #005-95: Approved by BOS on 01/24/96; Admin. Approved on 07/15/96 Subd. Admin. Approved: Pending Briarwood Estates (SUB #011-97) Stonewall Subdivision of 9.79 acres for 20 S.F. Det. Traditional Lots (RP) Location: East side of Greenwood Rd. (Rt. 656) Submitted: 09/26/97 (Replaces Subdiv. #001-94) MDP #005-93 Approved by BOS on 12/8/93 Subd. Admin. Approved: Pending Star Fort, Sect. II (SUB #010-97) Stonewall Subdivision of 11.6182 ac. for 26 s.f. detached traditional lots Location: U.S. Rt. 522 and VA Rt. 832 Submitted: 09/16/97 MDP #004-94 Approved by BOS 09/14/94; Adnnin. Approved 04/10/95 Subd. Admin. Approved. Pending Lenoir City Co. Lot 2; Stonewall Indust. Pk. (SUB #007-97) Gainesboro Subdivision of a 2.6584 ac. lot (Ml) Location: McGhee Rd. (Rt. 861); approx. 1,000' from Tyson Dr. intersection Submitted: 07/28/97 MDP #006-93 Approved by BOS 07/14/93; Admin. Approved 07/28/93 Subd. Admin. Approved: Pending Dominion Knolls (SUB #005-97) Stonewall 75 s.f. zero lot line lots on 20.278 ac. (RP) Location: So -west corner of Baker Ln. (Rt. 1200) & Ft. Collier Rd. (Rt. 1322) Submitted: 05/16/97 MDP #001-97 Approved by BOS 04/09/97; Admin. Approved 06/30/97 Subd. Admin. Approved: Pending Lenoir City Co. of Virginia (SUB #003-97) Gainesboro 1 M1 Lot (2.000 acres) Location: Stonewall Industrial Pk.; McGhee Rd. (Rt. 861), approx. 700' west of the McGhee Rd. and Tyson Dr. intersection. Submitted: 05/15/97 MDP #006-93: Approved by BOS 07/14/93; Achnin. Approved 07/28/93 Admin. Approved: Pending Winc-Fred Co. IDC (SUB) Back Creek 2 Ml Lots (0.552 acres & 20.285 acres) Location: Southeast side of Development Lane Submitted: 09/08/95 MDP #003-87: Approved by BOS 07/08/87; Achnin. Approved 06/08/88 Pending Admin. Approval Awaiting signed plats. RT&T Partnership (SUB) Back Creek 1 Lot - 29.6 Acres (132) Location: Valley Pike (Rt. 11 So.) Submitted: 05/17/95 MDP #003-91 Approved by BOS 07/10/91; Admin. Approved 09/03/91 Pending Admin. A roval: Awaitung submission of signed plat & deed of dedication Abrams Point, Phase I (SUB) Shawnee 1 230 SF Cluster & Urban Lots (RP) Location: South side of Rt. 659 Submitted: 05/02/90 PC Review: 06/06/90 - recommended approval BOS Review: 06/13190 - approved Pending Admin. Approval: Awaiting deed of dedication, letter of credit, and signed pLat [;;;tim,2n (SUB) O uon Two B2 Lots Location: Town Run Lane Submitted: 09/23/94 PC Review: 10/ 19/94 - recommended approval BOS Review: 10/26/94 - approved Pending Admin. Approval: Awaiting signed plat. SITE PLANS: All Points Warehousing East (SP #011-98) Stonewall Mini -storage on 3.035 ac. (M1) Location: 209 Cole Lane Submitted: 02/18/98 Approved: Pending Autumn Wind Apts. (SP #010-98) Gainesboro Garden apartments on 7.3 ac. of a 19.06 ac. tract (RP/B2) Location: Rt. 522N., 0.8+ mi. southeast of Rt. 37, behind Adelphia Cable Co. Submitted: 02/02/98 Approved: Pending Furlong's Sheet Metal (SP #009-98) Stonewall 1,944 sq. ft. bldg. addit. for air condi- inning sales/service; 0.5830 ac. site (B2) Location: 776 Baker Lane Submitted: 02/10/98 Approved: Pendia Fleet Maintenance (SP #008-98) Gainesboro Commercial bldg, additions on 0.5 ac. of a 4.8333 ac. site (MI) Location: Stonewall Industrial Park; 259 Tyson Drive Submitted: 02/10/98 Approved: Pending White Properties at Eastgate Commerce Cntr. (SP #007-98) Shawnee Warehousing (self -storage) on 5 acres (B3) Location: Corner of proposed Rainville Rd. & Tasker Dr. (Rt. 642) Submitted: 02/02/98 Approved: Pend n Westminster -Canterbury (SP 006-98) Gainesboro 48 -unit assisted living facility; 1.6 ac. disturbed on a 49.35 ac. parcel (RP) Location: 300 Westminster Drive Submitted: 01/29/98 Approved: Pending DMK Properties (SP #005-98) Shawnee District 15,135 s.f. office bldg. on 4.0 acres for general office use (Mi) Location: Independence Drive; Lot 6, Westview Business Center Submitted: 01/13/98 Approved: Pending Pack It Inn Mini Storage Warehouse (SP #004-98) Stonewall Self -Storage facility; 3 ac. disturbed on 1 a 3.1083 ac. site (Ml) Location: Baker Lane Industrial Park, Lot 13 Submitted: 01/09/98 Approved: Penduig Insulated Bldg. Systems (SP #003-98) Stonewall 50' X 100' lean-to addition to existing facility (Ml) Location: 326 McGhee Road Submitted: 01/09/98 Approved: Pending Valley Biomedical Prod. & Serv. (SP #002-98) Back Creek Office & Processing Facility; 2.0 ac. disturbed on 3.204 ac. site (Ml) Location: 110-A Industrial Drive Submitted: 01/05/98 Approved: Penduig Southeast Container (SP #001-98) Stonewall District Parking Lot; 0.2 ac. Disturbed on a 89.6 ac. Site (Ml) Location: Ft. Collier Industrial Park Submitted: 01/06/98 I Pendia Approved: wn Elementary School (SP #047-97) equon 2+ disturbed ac. on a 15.0 ac. site (RA) F FAroved: MustangLane : 11/18/97 09/23/97 Pendia Valley Cycle Center (SP #033-97) Shawnee 16,000 s.f. bldg. for retail sales; 2 ac. disturbed on a 2.0579 ac. site (B2) Location: Westview Business Center; Lot A; Approx. 2 miles east of I-81 on Rt. 50 at Independence Drive Submitted: 09/23/97 Approved: Pendia Dr. Fairman Veterinary Office (SP #029-97) newall 4,272 sq ft Veterinary Office on 1.4962 ac. parcel (B2) Location: 2 Hopewell Road [07/25/97 Submitted: 07/23/97 A roved• dia Mobil-Wendys Rt. 50W Conven. Center (SP #026-97) ___J Back Creek Gas-Conven. Cntr.; 3,783 sq ft floor area; 1.072 ac. site disturbed (RA) Location: Rt. 50 West Submitted: 07/23/97 Approved. Pendia Seo Property (SP #025-97) Shawnee 1,910 s.f. building for an apparel store (SIC 56) (Bl) Location: Front Royal Pike Submitted: 07/23/97 Approved: 03/02/98 Ellis Self -Storage (SP #024-97) Stonewall 3 additional self -storage bldgs; 9.211 ac. parcel disturbed; (Ml) Location: Intersection of Routes 761 & 664 Submitted: 07/03/97 Approved: Pending Agape Christian Fellowship Church Sanctuary (SP #005-97) Shawnee Church Expansion; 2.5 ac. to be developed of a 29.5115 ac. site (RA) Location: East side of Rt. 642; approx. 2,500' so. of the Rt. 37/I-81 Interch . Submitted: 02/12/97 Approved: Pending Shenandoah Bldg. Supply (SP #056-96) Gainesboro Warehouse on 5 acres (Ml) Location: 195 Lenoir Drive (Stonewall Industrial Park) Submitted: 12/16/96 Approved: Penduig Stimpson/Rt. 277 Oil & Lube Service (SP #030-96) Opequon Oil & Lube Serv., Car Wash, Drive - Thru on 2.97 ac. (B2) Location: 77] 152 Fairfax Pk. (behind Red Apple Country Store) Submitted: 07/03/96 Approved: Pending 10 O/House of Gifts (SP 6) Gainesboro Gas Pump Canopy 880 sq. ft. area of a 0.916 acre parcel (RA) n: FApproved: 3548 North Frederick Pike ted: 05/08/96 • Pending Legion Post #021 96) Stonewall Addition to lodge building on 3.4255 acre site (132) N 1730 Berryville Pike : 04/10/96 • Pending D.K. Erectors & Maintenance, Inc. (SP 11051-95) Gainesboro eel Fabrication on a 10 - Industt(M2) acre si Location: 4530 Northwestern Pike Submitted. 12/28/95 Approved: Pending Wheatlands Wastewater Facility (SP #047-89) Opequon Treatment Facility on 5 Acres (R5) Location: So. West of Double Tollgate; adj. & west of Rt. 522 Submitted: 09/12/89 Note: Being held at applicant's request. Flex Tech (SP 11057-90) Stonewall MI Use on 11 Ac. (MI) Location: East side of Ft. Collier Rd. Submitted: 10/25/90 Note: Being held at applicant's request. 11 CONDITIONAL USE PERMITS Dense 111cClearen (CUP #©t1I=31$) Clpequon r off prem>se buainess m for cod .:$ .:... n occu .f i4 roomin biusiness. 12/12/97 PC Review: 01/07/98 - recommended approval of monopole tower w/ conditions and waiver of setbacks Location: 4784 Front Royal Pike Submitted: 02/24/98 PC Review: 04/01/98 JBOS Review: 04/22/98 - tentatively scheduled Shenandoah Mobile Co./ Parkins Mills (CUP #024-97) Shawnee commercial telecommunications facilities (RA) Location: Knight Drive (private gravel road), off Rt. 642 Submitted: 12/12/97 PC Review: 01/07/98 - recommended approval of monopole tower w/ conditions and waiver of setbacks BOS Review: 01/28/98; Tabled until 03/11/98 Shenandoah Mobile Co./ Sherando (CUP #023-97) Opequon commercial telecommunications 1 facilities (RA) Location: 0.25 mi. off Rt. 636, 0.4 mi, from Rt. 636/277 intersection Submitted: 12/12/97 PC Review: 01/07/98 - recommended approval of monopole tower w/ conditions BOS Review: 01/28/98; Tabled until 03/11/98 Shenandoah Mobile Cod Hunting Ridge (CUP #022-97) Back Creek commercial telecommunications facilities (RA) Location: 0.5 mi. on Turtle Meadow Drive from Rt. 616 Submitted: 12/12/97 PC Review: 01/07/98 - recommnennded approval of lattice tower w/ conditions BOS Review: 01/28/98; Tabled until 03/11/98 12 Shenandoah Mobile Co./ Little Timber Ridge (CUP #021-97) Back Creek commercial telecommunications facilities (RA) Location: 0.38 miles off of Rt. 610 Submitted: 12/12/97 PC Review: 01/07/98 - recommended approval of monopole tower (Option #1) w/ conditions BOS Review: 01/28/98; Tabled until 03/11/98 Shenandoah Mobile Co./ Bowling Green Ridge (CUP #020-97) Gainesboro commercial telecommunications facilities (RA) Location: 0.13 miles off Rt. 688 Submitted: 12/12/97 PC Review: 01/07/98 -recommended approval of monopole tower w/ conditions BOS Review: 01/28/98; Tabled until 03/11/98 Denise McClearen (CUP #019-97) Opeguon Cottage Occup. - Pet Grooming (RA) Location: 4784 Front Royal Pike Submitted: 12/11/97 PC Review: 02/18/98 - recommended approval BOS Review: U 03/03/98 - approved T. P. & Susan Goodman (CUP #010-97) Stonewall Social Center, Outdoor Recreation Center, Catered Functions, Tours, Meetings, Etc. (RA) Location: 534 Redbud Road Submitted: 06/09/97 PC Review: 09/03/97 - recommended approval with conditions BOS Review: 10/07/97 tabled until 11/12/97; 11/12/97 - temporary approval until 12/31/97; subject to renewal and/or disposition on 01/14/98 - tabled for 60 days to 03/11/98 13 VARIANCES: MM&O Partnership (VAR #003-98) Stonewall (M2 Zoning) 1.71' side yd & a 21.82' rear yd var. for equipment/material storage bldg. Location: 812 North Kent St. (beside Plumly Lumber Corp.) Submitted: 02/03/98 BZA Review: 03/17/98 B -K Office Supply (VAR #002-98) Stonewall 40' reduction in buffer distance - south; (133) 1 45' reduction in buffer distance - west Location: East of Rt. 11 North; next to Preston I. Moffett Distribution Co. Submitted: 02/05/98 BZA Review: 03/17/98 14 COUNT' of FREDERICK Department of Planning and Development 540/665-5651 FAY: 5.10/678-0682 MEMORANDUM TO: Planning Commission FROM: Eric R. Lawrence, Zoning Administrator v SUBJECT: Public Hearing: Consideration to Revoke CUP #012-97 for Michael M. Milam DATE: March 6, 1998 As you may be aware, the Board of Supervisors approved CUP 9012-97 on October 7, 1997, for Michael M. Milam to operate a landscaping service, retail, and wholesale business at 2186 Northwestern Pike. A number of conditions were associated with this CUP approval In the CUP approval letter issued by the Planning Department on October 8, 1997, five conditions were identified. Mr. Milam has failed to adequately address three of these conditions. These three conditions are'. ► A commercial entrance meeting VDOT requirements shall be constructed and approved within sixty (60) days of the Conditional Use Permit approval. ► Any signage for the business must be as permitted by the Zoning Ordinance. ► A minor site plan shall be approved by the County. VDOT Entrance Requirements Based on the 60 -day requirement stated in the approved CUP, the VDOT entrance should have been satisfied by the beginning of December 1997. In December, VDOT agreed to allow a street connection design rather than the standard commercial entrance requirement for this project. In a conversation with Mr. Steve Melnikoff of the Virginia Department of Transportation on March 3 1998, staff was informed that Mr. Milam has not contacted VDOT since December 1997. VDOT has yet to receive the necessary design requirements for review. Signage Initially informed of an illegal sign on this site in June 1997, Mr. Milam continues to display the illegal sign advertising his business. In a letter dated October 3, 1997, Mr. Milam was informed that the erected sign exceeded the maximum sign square footage allowed, and that a sign permit is required. 107 North Kent Street • Winchester, Virginia 22601-000 Milam Landscaping CUP #012-97 Page 2 March 6, 1998 As of March 6, 1998, the sign continues to exist, exceeding the square footage requirements of the Zoning Ordinance, and the County has not received a sign permit application for the sign. Minor Site Plan In a brief discussion with Mr. Painter of Painter -Lewis, P.L.C. on February 24, 1998, staff was informed that Mr. Milam has not requested the services of Painter -Lewis for a minor site plan. Painter -Lewis had discussions concerning the entrance design, but was never authorized to initiate work by Mr. Milam. In a brief discussion with Mr. Milam on March 2, 1998, Mr. Milam indicated that he intends to seek approval for an entrance design/plan. When staff stated that a minor site plan was in fact required, Mr. Milam stated he was not aware of such a requirement. Staff referred him to the CUP approval letter dated October 8, 1997, in addition to other correspondence. Staff has mailed a number of letters to Mr. Milam addressing the CUP requirements. A second deadline of February 20, 1998, was established for the completion of all requirements associated with the approved CUP. These letters were sent via certified mail to Mr. Milam in January 1998. As the certified mail was left unclaimed, the assistance of the Sheriff's department was utilized. The Sheriff s department delivered the letters to Mr. Milam on February 9, 1998. This office received a letter from Mr. Milam on February 9, 1998, stating his intention of satisfying the CUP requirements by April 1998. This letter also stated that he hoped to reopen the business by April 1, 1998. In conflict to Mr. Milam's letter, there was a Grand Opening banner sign placed at the business site, and observed by staff on February 27, 1998. Copies of these letters are enclosed for your information Based on the activities which have occurred relating to Conditional Use Permit #012-97, staff recommends the revocation of CUP 412-97. U:\ERICICOMMOM98LEi'rER\NiI L4-\15.\4PD February 26, 1998 Mr. Michael Milam 2186 Northwestern Pike Winchester, Virginia 22603 RE: Conditional Use Permit #012-97 Dear Mr. Milam: ( OUNTN' dir FRFnr. n1l,L- Department of Planning and Development 5401665-5651 FAX: 540/678-0682 In a letter dated January 30, 1998, you were informed of a February 20, 1998 deadline for completion of all items associated with Conditional Use Permit #012-97. As of today, you have failed to comply with the stated requirements of the approved CUP. I am in receipt of your letter dated February 5, 1998, which states your intention of achieving full compliance with the approved CUP by April 1, 1998. You also contacted me on February 19, 1998, to confirm that I had received the letter, and to inform me of the specifics of your progress towards compliance. Below are some of the specifics that gu provided: 1. That Tim Painter, Painter -Lewis, P.L.C., has started the minor site plan. I spoke with Mr. Painter on February 24, 1998. He informed me that you have not authorized him to begin any work for this project. He further provided that you have only discussed an entrance plan; you stated that the entrance was all that was needed for the minor site plan. Planning Response: The approved CUP required that a minor site plan be approved by Frederick County. This minor site plan requires more than simply an entrance to the site; access, parking, and health systems location are some of the necessary items that should be included on this minor site plan. 2. That construction of a commercial entrance is awaiting approval from VDOT as to what type of entrance is required. I spoke with Mr. Steve Melnikof, , Virginia Department of Transportation, on 107 North tient Street - Winchester. Virginia 2260 Page 2 Milam, Michael CUP # 012-97 February 26, 1998 February 24, 1998. He informed me that in a conversation with you in December, he agreed that a `street connection' design would be an acceptable entrance for this project. Mr. Painter confirmed that he was aware of the agreement that a `street connection' design would be appropriate. Planning Response: Since VDOT agreed to the entrance type in December, you should have authorized an engineer to begin the entrance design for the minor site plan, as required by the approved CUP. 3. That you were to meet with John Trenary, Building Official, on Monday, February 23, 1998, to discuss the requirements of, and apply for, a sign permit. In a discussion with Mr. Trenary on February 24, 1998, he stated that he had not spoken with you in the past few months, nor had any arrangements been made to meet with you on February 23, 1998, to discuss the sign permit. Planning Response: In a letter dated October 3, 1997, and in the approval of the CUP, you were informed about the Zoning Ordinance sign requirements, and that your existing sign was in violation. This sign issue should have been resolved once the violation was brought to your attention in October 1997. When the Conditional Use Permit for this project was approved in October, a number of conditions were attached, one of which stated that a commercial entrance meeting VDOT requirements shall be constructed and approved within sixty (60) days of CUP approval. This would have created a deadline in November 1997. Obvious by my above mentioned research, this date was not satisfied. Based on my review of compliance to the approved CUP, you have neglected to satisfy the stated conditions associated with Conditional Use Permit #012-97. The initial deadline in November 1997 has come and passed without compliance. The extension deadline of February 20, 1998, has passed, and little additional progress has been achieved. Therefore, I have determined that you have not satisfied the conditions associated with the CUP, and I will recommend to the Frederick County Board of Supervisors that Conditional Use Permit 4012-97 be revoked. The Planning Commission will review the status of this CUP at their meeting on March 18, 1998; their discussion will result in a recommendation to the Board of Supervisors. I would encourage your participation at these hearings. Page 3 MiIam, Michael CUP # 012-97 February 26, 1998 I am available to further discuss this letter. Sincerel , Eric R. Lawrence Zoning Administrator ERL/bah Attachments cc: John R. Riley, Jr., County Administrator Richard C. Shickle, Board of Supervisors Gainesboro District Jerry Copp, Virginia Department of Transportation John Trenary, Frederick County Building Official U:\EIUCCOM-MO, SLEMR4, IILAM4.WPD MILAMIS LANDSCAPE & GARDEN CENTER 2186 NORTFrw�hSTERN PIKE WINCHESTER, VA 22603 PHONE: 540-722-3004 FAX: 540-722-4807 MICHAEL M. MILAM, OWNER February 5, 1998 Wayne Miller Dept of Planning and Development 107 North Kent Street Winchester VA 22601-5000 RE: CUP #012-97 of Milam's Landscaping, PIN 92-A-47 Dear Mr. Miller: Thank you for working with me in regards to my Conditional Use Permit. I am writing to update you on the conditions set forth in Andrew Evans letter dated October 8, 1997. Item 1. Review agency comments have been complied with or will be .. complied with by April 1, 1998. Item 2. Minor site plan has been started by Tim Painter, Painter & Lewis, and is awaiting a decision from VDOT before completion. Should be completed by April 1, 1998. Item 3. Construction of commercial entrance is awaiting approval from VDOT as to what type of entrance is required. Should be completed by April 1, 1998. Item 4. Health Department approval is complete and on file with Frederick County. Item 5. Current sign has to be modified to reduce square footage. Should be completed by April 1, 1998 I hope to reopen the Garden Center by April 1, 1998. The commercial entrance will be under contract at that date but will be completed subject to the contractors schedule. Sincerely, d, r Cb CO M" ha M.- MilamCO C'< X& 0 e FILE COPY COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/678-0682 October 3, 1997 W. Michael Milam 2186 Northwestern Pike Winchester, VA 22603 RE: Sign Permit Dear Mr. Milam: I am writing to you concerning your request for a sign permit. My review indicates that the existing sign, located on the property and shown on a drawing with the permit, is larger than the allowed 100 square feet in area. The V-shaped sign is considered to be one (I) sign. The total area cannot exceed 100 square feet which would be a 6'x 8' (48 s.f.) face. Two of these will equal 96 square feet. Only franchise signs may exceed the 100 -square -foot size. (A copy of the regulations is enclosed.) Please modify your permit to reflect the qualifying size of the sign. Once the Board of Supervisors takes action on the 7th of October concerning your Conditional Use Permit, then any outstanding permits can be reviewed and approved if applicable. Should you have any questions, please give me a calf. Sincerely, Andrew D. Evans, CZ.a Zoning Administracor ADEIcc Enclosure 107 North Tient Street - Winchester, Virginia 22601-5000 5 HLE COPY COUNTY of FREDERICE Department of Planning and Development 540/665-5651 FAX: 540/678-0682 October 8; 1997 Mr. Michael M. Milani 2I86 Northwestern Pike Winchester, VA 2260; RE: CUP 9012-97 OF MILAM'S LANDSCAPING, PIN 92-A-47 Dear Mr. Warn: This letter is to confirm action taken by the Frederick County Board of Supervisors at their meeting of October 7, 1997. Your Conditional Use Permit 9012-97, for the operation of landscape contracting and garden center (wholesale, retail nursery stock), was approved with the following conditions: I. All review agency comments must be complied with at all times. 2. A minor site plan shall be approved by the County. 3. A commercial entrance meeting VDOT requirements shall be constructed and approved within sixty (60) days of the Conditional Use Permit approval. 4. Health Department approval of a sewage disposal system shall be obtained within sixty (60) days of the conditional use permit approval. 5. Any signage for the business must be as permitted by the Zoning Ordinance. If you have any questions regarding this action, please feel free to call this office. Sincerely, i Andrew D. Evans Zoning Administrator ADE/cc cc: Commissioner of Revenue 107 North Dent Street • Winchester, Virginia 22601-5000 Certified Mail #P 061 039 534 January 9, 1998 Mr. Michael -Milani 2186 Northwestern Pike Winchester, VA 22603 RE: Conditional Use Permit #012-97 COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAY: 540/678-0682 w 1 1 Ex0cuted on the_ 1 bf �r-'?Lfl�prrz19 , within the County of Frederick, Va. by delivering aft true copy of the with in_6ij Co NO aJr�t Ute' p =� r ii! writing to T- in person. Sheriff, County of Frederick, Va. Dear Mr. Milam: Sy Deputy Sheriff S -.c, /<CIOP 9 T This letter is in reference to Conditional Use Permit #012-97, for the operation of a landscape contracting and garden center. The Frederick County Board of Supervisors. approved this CUP on October 7, 1997, with a number of conditions. As this business was operating illegally, it was imperative that each condition be addressed promptly. The following is a summary of some of the conditions associated with the approved CUP. F% Health Department and Virginia Department of Transportation Approval. The approved CUP required that you gain Health Department and Virginia Department of Transportation approval within 60 days which established December 8, 1997, as the compliance deadline. In a brief conversation in early December, you acknowledged this deadline and expressed your intent to comply. As of January 9, 1998, 1 have received no confirmation that you are in compliance with the CUP requirements. Submission of a Minor Site Plan. The approved CUP required that a minor site plan be submitted and approved by the County. As of January 9, 1998, this office has not received a site plan application. Bring the Existing Sign located on Route 50 West into Compliance with the Zoning Ordinance. The existing sign on Route 50 West advertising your business is illegal. The sign does not conform with the requirements of the Zoning Ordinance as it exceeds the dimensional requirements and a sign permit has not been obtained. 107 North Gent Street - Winchester, Virginia 22601-5000 11tike Milam Letter Page 2 January 9, 1998 The mere approval of a Conditional Use Permit (CUP) does not permit you to operate a business at this location; the approved CUP had a number of conditions that you were to satisfy. You have not satisfied these conditions; you continue to operate an illegal business. This office will give you until Friday, January 23, 1998, to satisfy the conditions of Conditional Use Permit #012-97, some of which are outlined above. Failure to comply with CUP 9012-97 by this deadline may result in the revocation of CUP #012-97. I am available to further discuss this letter. Sincer ly, Eric R Lawrence Planner II ERL/bah cc: John R. Riley, County Administrator Richard Shickie, Gainesboro District Supervisor U.WJDY\COMM0WME RWILAMILTR P January 30, 1998 Mr. Michael Milam 2186 Northwestern Pike Winchester, VA 22603 RE: Conditional Use Permit #012-97 Dear Mr. Milam.- COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/678-0682 This letter is in reference to Conditional Use Permit #012-97, for the operation of a landscape contracting and garden center. The Frederick County Board of Supervisors approved this CUP on October 7, 1997, with a number of conditions. As this business is operating illegally, it is imperative that each condition be addressed promptly. Attached is our attempt to contact you via certified mail. This certified letter was returned to our office after three attempts to gain your signature. The mere approval of a Conditional Use Permit (CUP) does not permit you to operate a business at this location; the approved CUP had a number of conditions that you were to satisfy. You have not satisfied these conditions; you continue to operate an illegal business. This office will give you until Friday, February 20, 1998, to satisfy the conditions of Conditional Use Permit #012-97, some of which were outlined in the letter dated January 9, 1998. Failure to comply with CUP 4012-97 by this deadline may result in the revocation of CUP 9012-97. I am available to further discuss this letter. Sincerely, Eric R. Lawrence Zoning Administrator Enclosure v;+a ' ;je:i on tile_—L—Cf L�%��llt� ';/ ��`;t in the County of FredericA, Va- 5y' delivering a ,a _ L tr; a copy of the within_ =� �,N')-LI ire writing to !'"l� ��l ILH,��=/ 1;1 La, -1 In person. n Sheriff, County of Frederick, Va. ERL/cc By Deputy Sheriff CC' John R. Riley, County Administrator Richard Shickle, Gainesboro District Supervisor U:\ANDS'\CO �k1 .'.f ON\9,-LEfTER\\t I LaA13. LTR 107 North Kent Street • Winchester, Virginia 22601-000 January 30, 1998 Captain Johnson - Thank you for your assistance in delivering this zoning violation notice. Please inform me of the date and time of delivery. Thanks again. Eric Lawrence Zoning Administrator 11�14NO- /au PC REVIEW: 9/3/97 BOS REVIEW: 10/7/97 %"."#0NDiT10NAL USE PERMIT ##012-97 Michael M. Milam Milam's Landscaping and Garden Center LOCATION: This property is located at 2186 Northwestern Pike. MAGISTERIAL DISTRICT: Gainesboro PROPERTY TD NUMBER: 52 -A -B PROPERTY ZONING & PRESENT USE: Zoned RA (Rural Areas) District; Land Use: Landscape contracting and garden center (wholesale, retail nursery stock) ADJOINING PROPERTY ZONING & USE: Zoned RA (Rural Areas) District; Land Use: Residential and orchard PROPOSED USE: Operation of landscape contracting and garden center (wholesale, retail nursery stock) REVIEW EVALUATIONS: Virginia Dept. of Transportation: The existing entrance serving this property is inadequate and does not allow for safe egress and ingress to the business. Before we could support a conditional use permit for operation of a business at this location, the entrance should be upgraded to our minimum commercial design standards. A site plan prepared by a professional engineer which details all entrance and related right-of-way improvements will need to be submitted for our review. Once approved, any work performed on the right-of- way must be covered under land use permit. The permit is issued by this office and requires an inspection fee and surety bond coverage. Inspections Department: Building shall comply with Virginia Uniform Statewide Building Code and Section 309, Use Group M (Mercantile) of the BOCA National Building Code/1996. Other codes that apply are CABO al 17.1-92 Accessible and Useable Buildings Michael M. Milam - CUP #012-97 Page 2 October 2, 1997 and Facilities. Note: Restroom shall be available in accordance with the International Plumbing Code. Building permit shall be required; sign located on property and inspections completed. Fire Marshal: Any burning of land -clearing debris requires a burning permit issued by the Fire Marshal's Office. Health Department: The Frederick County Health Department received an application from Mike Milam on 7/30/97 to investigate sewage disposal options as part of his conditional use permit application. At this time, we are evaluating the option of using the sewage disposal system in an existing house on the property. If this option is not satisfactory, the Health Department will work with Mr. Milam to investigate options for a new sewage disposal system. Until the evaluation is completed, we can make no statement as to whether either option is appropriate. Planning and Zoning: Landscape contracting businesses and retailing or wholesaling of nursery stock and related products are a permitted use in the RA ( Rural Areas) Zoning District with approval of a conditional use permit. This petition utilizes a tract of land that currently has a house, barn -like structure and several other outbuildings. The adjacent properties are zoned RA (Rural Areas) and have uses prevalent in this zoning district. Entrance to the site will have to be upgraded to provide for safe ingress and egress. At present, the Health Department is evaluating the existing sewerage facilities, and it may be that another system or other facilities will be needed to accommodate the business. Approval should be considered if the applicant can provide the necessary and required commercial entrance, and provide sewerage disposal facilities. Approval of this permit with conditions should not tend to change the character and established pattern of development of the area, or adversely affect its natural character and environmental features. STAFF RECONTMENDATION FOR 9/3/97: Staff recommends approval with the following conditions: 1. All review agency comments must be complied with at all times. 2. A minor site plan shall be approved by the County. 3. A commercial entrance meeting VDOT requirements shall be constructed and approved within sixty (60) days of the conditional use permit approval. 4. Health Department approval of a sewage disposal system shall be obtained within sixty (60) days of the conditional use permit approval. Michael M. Milam - CUP #012-97 Page 3 October 2, 1997 5. Any signage for the business must be as permitted by the zoning ordinance. PLANNING COMMISSION SUMMARY & ACTION OF 09/03/97: The applicant's business was currently operating illegally. In order to bring the business in compliance with VDOT and Health Department requirements as quickly as possible, the Commission endorsed the staff's recommendation that the applicant comply with those agencies within 60 days, as stated in the conditions for approval. There was also concern about signs being placed within the highway's right-of-way along the road adjacent to this business and, therefore, the _ - Commission included the condition regarding signage. There were no public comments. The Commission recommended approval with the following conditions: 1. All review agency comments must be complied with at all times. 2. A minor site plan shall be approved by the County. 3. A commercial entrance meeting VDOT requirements shall be constructed and approved within sixty (60) days of the Conditional Use Permit approval. 4. Health Department approval of a sewage disposal system shall be obtained within sixty (60) days of the conditional use permit approval. S. Any signage for the business must be as permitted by the Zoning Ordinance. The vote was as follows: YES (TO APPROVE): Miller, Stone, Ours, Thomas, Romine, Marker, Copenhaver, Light, Morris ABSTAIN: DeHaven 0-4AGENDASCOAINtENTSUIIL,,\I CUP (Mr. Wilson was absent.) 11. Please use this page for your sketch of the property. Show proposed and/or existing structures on the property, including measurements to all property lines. . 1 Vv y� A.1 l� i Submittal Deadline F_7 ? 7 P/C Meeting 2- BOS Meeting/0 -g-19 7_ APPLICATION FOR CONDITIONAL USE PERMIT FREDERICK COUNTY, VIRGINIA I. Applicant (The applicant if the owner other) NAME: Michael M. Milam ADDRESS: 2186 Northwestern Pike, Winchester, VA 22603 TELEPHONE —(540) 722-3004 2. Please list all owners, occupants, or parties fn interest of the property: WWW LC (Mr. Frank Armstrong, Mr. Robert Solenberger, Mr. Jim Wilkins) Michael M. Milam - Lessee 3. The property is located at: (please give exact directions and include the route number of your road or street) —Route 50 West - right on Round Hill Road. 1/4 mile into orchard 4. The property has a road frontage of 1896.6 feet and a depth of 1572.85 feet and consists of 67.096 acres. (Please be exact) 5. The property is owned by WWW LC evidenced by deed from C.L. Robinson Corp. as recorded (previous owner) in deed book no. 848 on page 1196 , as recorded in the records of the Clerk of the Circuit Court, County of Frederick. 6. 14 -Digit Property Identification No. 52 -A -B Magisterial District Gainesboro District Current Zoning RA 7. Adjoining Property: USE ZONING North 53 -A -A RA East RA -53-A-77,75,74,73 South 52-A-71 A thru52A RA .,..,.._ West 52 -A -C RA . V ** See attached list 1 '' �'- NAME Sauder, Glen R. & Mary Ann ADDRESS 190 Robin Hood Circle PROPERTY ID# 53-8-1-3,4 Winchester, VA 22603 NAME Fletcher, Robert N. & Lilly ADDRESS 2153 Northwestern Pike PROPERTY ID# 53-B-1-7 Winchester, VA 22603 NAME Grim, Mary F. ADDRESS 2161 Northwestern Pike PROPERTY ID# 53-8-1-8 Winchester, VA 22603 NAME Link Junior L. & Dorothy E. ADDRESS 2177 Northwestern Pike PROPERTY IDI 53B -1-9,9A,10,11 Winchester, VA 22603 NAME Halver, Russell F. & Renee ADDRESS 219 Cougar Trail PROPERTY ID# 53-8-1-12 Winchester, VA 22602 NAME Commonwealth of Virginia ADDRESS PROPERTY ID# 52 -A -7/A NAME Ashwood. Winfred R. & Mary V. ADDRESS 2255 Northwestern Pike PROPERTY IDI 52-A-252 Winchester, VA 22603 NAME Larrick. R. M. & Elva J. ADDRESS 2243 Northwestern Pike PROPERTY ID# Winchester, VA 22603 NAME ADDRESS PROPERTY ID# NAME ADDRESS PROPERTY ID# NAME ADDRESS PROPERTY ID# NAME ADDRESS PROPERTY ID# NAME ADDRESS PROPERTY ID# a. The type of use proposed is (consult with the Planning Dept. before completing) nn j 9. It is proposed that the following buildings will be constructed: no construction 10. The following are all of the individuals, firms, or corporations owning property adjacent to both sides and rear and in front of (across street from) the property where the requested use will be conducted. (Continue on back if necessary.) These people will be notified by mail of this application: NAME Fruit Hill Orchard ADDRESS PO Box 2368, Winchester, VA 226 PROPERTY ID# 53 -A -A NAME Renner, Paul C. & Clara E. - ADDRESS 118 Echo Lane PROPERTY ID# 53-A-77 Winchester, VA 22603 NAME Huffman Page F. & Elva ADDRESS _194 Echo Lane PROPERTY ID# 53-A-73 Winchester, VA 22603 NAME Turner. Benard & Carolyn R ADDRESS 2578 Northwestern Pike PROPERTY ID# 53-A-74 Winchester, VA 22603 NAME Johnson, Nancy Renner ADDRESS 2054 Northwestern Pike PROPERTY IDI 53-A-75 Winchester, VA 22603 NSE Silver Lake, LC ADDRESS 13 South Loudoun Street PROPERTY ID# 52 -A -C R PROPERTY ID# ADDRESS Winchester, VA 22601 *-*Attached list NAME Whitacre Preston R. & Anna ADDRESS 2131 Northwestern Pike PROPERTY ID# 53-9-1-3,4 Winchester, VA 22603 12. Additional comments, if any: I (we), the undersigned, do hereby respectfully make application and petition the governing body of Frederick County, Virginia to allow the use described in this application. I understand that the sign issued to me when this application is submitted must be placed at the front property line at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors, public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your property where the proposed usP_ will ha r•nnr3nr-f-arl Signature of Applicant Signature of Owner Owners' Mailing Address 2186 Northwestern Pike, Winchester, VA 22603 Owners' Telephone No. (540) 722-3004 TO BE COMPLETED BY ZONING ADMINISTRATOR: USE CODE: RENEWAL DATE: PC REVIEW: 03/18/98 BOS REVIEW: 04/08/98 Subdivision Application #005-98 SIGNAL STATION ASSOCIATES LOCATION: The property is located on Route 50 West, two miles from Winchester Medical Center. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBER: 52 -A -92B PROPERTY ZONING & PRESENT USE: B2 (Business General) District; Land Use: Retail ADJOINING PROPERTY ZONING & USE. B2 (Business General) District; Land Use: Retail SUBDIVISION SPECIFICS: Subdivision of a three -acre tract into two lots. REVIEW AGENCY COMMENTS: Department of Transportation: No objection to subdivision of this property. Before development, this office will require a complete set of construction plans for review. Entrances will have to be constructed to VDOT minimum standards to allow for safe egress and ingress of the property. Inspections: No comment required at this time. Shall comment at the time of building site plan review. Fire Marshal: No comments. Public Works: Upon review of the subject subdivision plat, we offer no comments. Therefore, we recommend approval of the subject subdivision plat. Further comments will be addressed during the site plan process. Lord Fairfax Soil & Water Conservation District: Measures to protect downslope neighbors need to be addressed in an E & S plan if one is developed. Signal Station Associates Subdivision Page 2 March 2, 1998 Health Department: See attached letters fr®m Karl Frans dated December 17, 1997 and December 19, 1996. Planning and Zoning: Public Meeting Requirement The Subdivision Ordinance requires that land divisions in the B2 (Business General) Zoning District, without an approved master development plan, be presented to the Board of Supervisors for final approval. This project is zoned B2, and does not contain an approved MDP; therefore, Board review and action is necessary. Staff Review This parcel is adjacent to the Round Hill United Methodist Church, three residences, Pack's Frozen Custard (zoned B2), and Northwestern Pike (Route 50 west). The proposed land division would establish two lots: 2.1502 and 0.9263 acres. Road frontage along Northwestern Pike appears to be adequate to enable a future commercial entrance satisfying entrance distances as per the Zoning Ordinance. The presented plat appears to satisfy the Subdivision Ordinance requirements. Staff Recommendation for 03/18/98: Staff recommends approval of this subdivision application contingent upon the applicant's satisfying all review agency comments. 0:\AGENDASICOMMENTS\SIGN.A.LSf. SUB Loral Fairfax Environmental Health District 107 N. Kent St. P. O. Box 2056 Winchester, Virginia 22604 o (540) 722-3480 FAX (540) 722-3479 Counties of Clarke, Frederick, Page, Shenandoah, Warren, and City of Winchester December 17, 1997 RE: Request for sub -division comments I.D. # 98023731 TM # 52 -A -92B Forrest Brown 252 Iris Lane Winchester, VA 22602 Dear Mr. Brown: I have reviewed your request for subdivision comments, the included plat by Elliott Ritchie, Jr. dated August 25, 1997 and the health department file for your property known as Signal Station. I am listing below the health departments comments pertaining to your request to subdivide the parcel into lot 1-A (9263 acres) & lot 1-B (2.1502 acres). • With regard to proposed lot 1-B, see the included letter from this office dated December 19, 1996. This letter goes into detail about the evaluation of the existing sewage disposal system. I will not re -state the facts of this letter, but would refer anyone considering this sub -division to this particular letter for it lists the details of the health departments findings for that particular evaluation. • For lot 1-A, the health department is limited to comments that can be made for this lot because the sewage disposal system that is presently is use is a PERMANENT PUMP AND HAUL SYSTEM. Pump and haul systems are controlled under the authority of the Frederick County Administrator and the Executive Director of the Frederick -Winchester Service Authority. This office did complete a construction inspection for this system and found it to meet the health departments construction criteria. If you have any further questions, please call. X3-1 Sincerely, Karl E. Evans Environmental Health Supervisor Lord Fairfax Environmental Health District 107 N. Kent St. P. O. Box 2056 Winchester, Virginia 22604 (540) 722-3480 FAX (540) 722-3479 COuntier of Clarke Frederick Page, Shenandoak Warren, and City of Winchester December 19, 1996 RE: Existing system evaluation Application # SD -96-422 Tax Map # 52 -A -92B Signal Station Associates 252 Iris Lane Winchester, VA 22602 Dear Mr. Brown: A evaluation of the existing sewage disposal system for the above listed property was completed on 12-18-96. The distribution box was uncovered. The box appeared to be functional with 6 lines exiting. This office also has on file a copy of the construction permit and inspection for this system. The permit was originally issued to Edward Andrews for a water usage not to exceed 200 gallons per day. As I understand your proposal, you would like to sub -divide the existing parcel with 1 lot being served by the existing drainfield already located on this lot. Considering this information I am listing below comments which relate to the existing system evaluation; 1. This lot would have to be served by a approved water supply. (Permit required) 2. A building sewer pipe, septic tank, pump tank, pump and controls with alarm and conveyance line would have to be installed and approved in order to make use of the existing drainfield. (Permit required) 3. A application along with fees would be required in order to consider a construction permit for the above listed items. (1 & 2) 4. Any structures would have to be a minimum of 20' (with basement) or 10' (with crawl space) from all components of the sewage disposal system. Page 2 December 19, 1996 Existing system evaluation SD -96-422 TM # 52 -A -92B 5. Any newly established property lines would have to be a minimum of 5' from all components of the sewage disposal system. 6. As described on the construction permit issued to Mr. Andrews all water usage must not exceed 200 gallons per day. Therefore, any construction permits which this office may issue will be limited to a maximum of 200 gpd. 7. Due to the topography of the property, area for a conventional repair may be non-existent. The utmost care should be given to the existing drainfield to be sure that it is not damaged or hydraulically over -loaded. 8. This drainfield has NOT been used since 4-25-95 (Pump & Haul put into service). Therefore, there is no way that I can confirm that the drainfield will continue to function under normal use. "This report is only intended to address the above referenced request. This report is not intended for use as part of a real estate transfer or any other unauthorized use. There is no implied guarantee of future septic system performance based on this report. In the event of any sewage disposal malfunction, the owner will be responsible for any repairs or other actions deemed necessary to correct the situation". Sincerely, Karl E. Evans Env. Health Specialist Senior Zoning Legend Subdivision #005-98 RA Signal Station 0 B-2 PIN: 52-A-9213 Frederick County Planning & Development 02-27-98 0 APPLICATION AND CHECKLIST SUBDIVISION FREDERICK COUNTY VIRGINIA Date: 3—i'+� i Apnlcaticnnn S-- q a n, a v v cc ciu Applicant/Agent:y�c: Address: Phone:o �77h�o Owners name: S/ c�j� —5--> Address: 1ST Phone: Please list names of all owners, principals and /or majority stockholders: Contact Person: Phone: -5-VCJ ~- Name of Subdivision: SJe�iugl_ �j�-✓ - `��o` r' Number of Lots 2 Total Acreage 3 - Property Location: ,4;77"-sc ��-c�� Z ��,it�J j��•Y7 /fzrP��fL �'-n/ 1��.��-�•1 S`�0�� rim SZ% c��� (Give State Rt.#, name, distance and direction from intersection) Magisterial District 2:",':�— Property Identification Number (PIN)) S2—. 4-- 920 8 Property zoning and present use : Z—Z Adjoining property zoning and use: 13—Z /'G*7r=lice Has a Master Development Plan been submitted for this project? Yes No_� If yes, has the final MDP been approved by the Board of Supervisors? Yes No What was the MDP title? S/E-or_ Does the plat contain any changes from the approved MDP? Yes ✓ No If yes, specify what changes: G23 F'✓fi�[,,r ��- Minimum Lot Size (smallest lot) . %'4z' -4r Number and types of housing units in this development: Number Types 9 0 l J �� r • d.. 0 Signal Station Associates Subdivision Adjoining Property Owners 52-A-146 & 147 Nitz, Michael & Sharon 872 Round Hill Road Winchester, VA 22602 52 -A -92A Nicholson Rental Properties 1115 Dicks Hollow Road Winchester, VA 22603 52-A-143 Roundhill United Methodist 307 George Street Winchester, VA 22602 52-A-144 Rankin, Warren & Deborah 928 Round Hill Road Winchester, VA 22602 52-A-145 Catlett, John & Hilda 912 Round Hill Road Winchester, VA 22602 SUBD. 1005-98 52-A-94 Lillis, Joseph & Tina 174 Sherwood Lane Winchester, VA 22603 52 -A -92D Pack Enterprises 1315 Lakeview Drive CrossJunction, VA 22625 52 -A -92B 0 w►.t r Signal Station Associates 252 Iris Lane Winchester, VA 22602 i 71, --.lei,` �'�� •� L!'+Ty� � A3 r'{��'-'y - �' --" r...�• S,. �'1 / f_ _ %r/ moo) � L ��v� �` , � " r ! , ' �f`� p ( and Hill rl L��• 1 ;I t) l Cr st Al •e./ , �1,- Di,�� : . < 9-?l� �r A9%6 � \ 16� •L / .� � Ir 4)}. ./ � ��r �• 'i�fr= X11, i( VICINITY MAP SCALE:1" =2,000' APPROVALS FREDERICK COUNTY SANITATION AUTHORITY DATE PLANNING COMMISSION DATE SUBDIVISION ADMINISTRATOR DATE VIRGINIA DEPARTMENT OF TRANSPORTATION DATE OWNER'S . CERTIFICATE THE ABOVE AND FOREGOING SUBDIVISION OF THE LAND OF THE ADAMS FAMILY LIMITED PARTNERSHIP, AS APPEARS ON THE ACCOMPANYING PLATS IS WITH THE FREE CONSENT AND IN ACCORDANCE WITH THE DESIRES AND WISHES OF THE UNDERSIGNED OWNERS, PROPRIETORS, AND OR TRUSTEES, IF ANY. FORREST L. BROWN DATE MNULANU U. HHUDES DATE OWNER'S CONSENT ACKNOWLEDGED BEFORE ME ON THE _ OF , 1997. MY COMMISSION EXPIRES NOTARY PUBLIC DAY, SURVEYOR'S CERTIFICATE I, ELLIOTT RITCHIE, JR., A DULY AUTHORIZED LAND SURVEYOR IN THE STATE OF VIRGINIA, DO HEREBY, CERTIFY THAT THE LAND EMBRACED IN THIS SUBDIVISION IS A PORTION OF THE LAND CONVEYED TO SIGNAL STATION ASSOCIATES, BY A .DEED DATED JULY 30, 1991 AND RECORDED IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT OF FREDERICK COUNTY, VIRGINIA IN DEED BOOK 763, PAGE 651. ELLIOTT RITCHIE, JR. C.L.S. RES.#1318 DATE �0���/►LTA o�`i O Elliott Ritchie, Jr x u � LICENSE No . FINAL PLAT A SUBDIVISION OF THE LAND OF SIGNAL STATION ASSOCIATES BACK CREEK MAGISTERIAL DISTRICT FREDERICK COUNTY, VIRGINIA SCALE: AUGUST 25, 1997 RITCHIE SURVEYS STEPHENS CITY, VIRGINIA Sheol 1 of 2 FR C:)VTE SO N O RTH �11 — — — — — _ _ tvARrAs� R/ ESTER N S83'57'22'E 338.78' 583.5 '22"E 576.00• So,8.R,L Z S83 7-22-E Drivewayw 237.22 — Encroachment —mo ASPHALT J i1 LOT 1-B �? 2.1502 ACRES w .LOT 1—A \ ZONED:B-2 1 09263 ACR w PIN=52—A-92B �t Septic SIGNAL STATION ASSOCIATES Tonus W. D.B.763, P.651 e £ \ D.B.768, P.1462 t sa1.51.1Yw i13.1 ILA 37.55' NBt51�E & Draino9e J �� co + ; pondlne nt � =.z nt n EoSe(115s4.12`• N N? a 515341�w .00• ZmN a / 1 S T37 syr"�9E! n� 4p.05' 35. G O y 2 G 2p Stofm�°1"°�' S7 7 4• C Nitz so.15 19 W 30 � W 433• Michoel K Nitz = w Z a 575 3� 5753 Sharon p' - p.8• A_�46 Collett p1N-5A m John C. Collett � LONEp' ent'01 ilild 333 p.496 / VSE;Resid p,g. _D,-145 pl 70 '. , t%G% uSE.ReS�d ' 80 0 80 160 Scale 1" = 80 ft PIKE CEBL 14 ICE CREAM TWvtEX .LOCK! rwa P " E W 0.549 ACRES / ZONED:B-2 'SpLKlT/ PIN=52—A-92D ss_z� ta � —✓ Pock Enterprises, Inc. >>s.00.y D.B.868, P.1722 ;i w.nN�41.W 554' ie, Jrchoei C'glitz No E Sharon ,340 p' 47piN' rp.8.513� �,4 �'sd it FINAL PLAT A SUBDIVISION OF THE LAND OF SIGNAL STATION ASSOCIATES BACK CREEK MAGISTERIAL DISTRICT FREDERICK COUNTY, VIRGINIA - SCALE: 1"=80' AUGUST 25, 1997 RITCHIE SURVEYS STEPHENS CITY, VIRGINIA Sheet 2 of 2 COTATV of FRFTIn 1aTr�u Department of Planning and Development 540/665-5651 FAX: 540/678-0682 MEMORANDUM ■ TO: Board of Supervisors and Planning Commission Members FROM: Kris C. Tierney, Planning and Development Direct/ RE: Retreat Summary - Setting Priorities for 1998 DATE: March 3, 1998 I want to thani< all the rrj xnb€'r� who attended the retreat for your participation. (If there are any members who were unable to attend that would like a copy of the agenda materials, please let me know.) The retreat is an invaluable oportunity for the staff to discuss pressing issues with members of the Board and Commission in a less formal setting. The opportunity for a give-and-take dialog with, and among, the members gives us input and feedback that is difficult to obtain in any other setting. I hope memberes of the Board and Commission share a similar view of the value of the day's activities. Setting Priorities At the retreat, members of the Planning Commission and Board of Supervisors were asked to rank a list of proposed projects in order of their relative importance. This was an effort to gain a sense of what members viewed as priorities for the year and, thereby, assist the Planning Department with the preparation of our 1998 work program. The resulting ranking is indicated in the attached tabl,w, along with a second table showing the ranking assigned by those that responded to the survey. Unfortunately, only five responses were received; therefore, the significance of the resulting ranking is somewhat questionable. There were some issues which were discussed about which there seemed to be little disagreement with regard to the need to address them. We have interviewed consulti g firms in order to undertake the task of examining the County's Fiscal Impact Model and hope to have that process underway before the end of the month. 107 North Kent Street - Winchester Virginia 22601-5000 Planning Retreat Summary Page 2 We will proceed with a land use study of the area between Shady Elm Road and the land lying east of route 522, to include the corridor of the proposed extension of Route 37. We are also diligently pursuing a set of commercial design standards that will be acceptable to the parties affected while at the same time achieving the intended results. Meetings are currently scheduled with both Top of Virginia and the Petroleum Association, Other Tasks We Are Working On • Obtain a long term revenue sWing agreement with VDOT for design and construction of the segment of Warrior Road between Routes 277 and 642 • Produce a resource management plan for the Third Winchester Battlefield • Push to get the Winchester Area Transportation Plan completed • Complete construction the home for mentally handicapped and close out the Community Development Block Grant which has been a source of funding for this project • Continue working with the joint Frederick County/Stephens City Planning Committee to address land use issues around Stephens City which are of mutual interest • Continue efforts to implement Phase II of the GIS effort • Begin working on a comprehensive update of our Zoning Ordinance (this is a major undertaking which, depending on work load and priorities, will likely require two years or more to complete) Evaluate the desirability of creating a new, or alternate, application process in which the planning staff would be responsible for obtaining review agency comments on specified land use applications Planning Retreat Summary Page 3 1998 Priority Planning Projects Based on Survey of Planning Commission and Board of Supervisor Members I Rank I Project Description 1 I Evaluation and Revisions to County's Fiscal Impact Model 2 Land use study of area affected by first leg of Route 37 extension (I-81 to Route 522) 3 Design and Construction of Warrior Drive from 277 to Tasker Road L4 I Pursue funding agreement for Route 277 widening 15 I Begin update of Land Use chapter of Comprehensive Policy Plan I 6 Investigate impact fees and/or adequate public facilities ordinance legislation 7 Review and update of Subdivision Ord. (7yrs. since we did a comprehensive update) 8 Review and update of Zoning Ord. (8yrs. since we did a comprehensive update) 9 Assist with implementation and coordination of County -wide network 10 Finalize and implement revised development design standards 11 Review application packages and procedures and revise accordingly 12 Refinement of CIP process 12 Define requirements for "minor" site plan application 13 Review and revise rural subdivision procedures and filing format 14 Recommendations from Joint Stephens City/Frederick County Planning Committee 15 Completion of Rose Memorial Foundation's Center and CDB Grant 16 Update of Eastern Road Plan to reflect WATS results 16 Completion and adoption of Winchester Area Transportation Study 17 Institute 15.2- 2232 review of public improvement projects as required by code 18 Study Route 522 to West Virginia Line (added under other on one form) 19 Study Route 11 to the West Virginia Line (added under other on one form) Planning Retreat Summary Page 4 The table below indicates, based on their initial position on the survey form, what ranking the various projects were given by those responding. The column to the right indicates the ranking based on totaling up the responses. 1998 Planning Project Priorities Task # Rankings given by those responding to Survey Totals Resulting Ranking after Tabulations 1 8 1 1 1 1 2-F 14 1 2 10 5 2 2 1 0 Fil in 3 16 19 13 6 17 6 77 17 4 2 7 6 4 11 4 34 5 5 9 6 12 10 18 6 61 14 6 11 16 14 3 19 4 67 16 7 18 18 7 8 12 3 66 15 8 12 17 8 7 9 4 57 11 9 13 2 3 2 8 4 32 4 10 1 3 9 1 5 4 23 2 11 3 4 10 10 6 4 37 6 12 4 15 11 9 7 5 51 9 13 14 8 15 5 13 5 60 13 14 5 14 20 8 4 4 55 10 15 15 9 19 3 16 5 67 16 16 19 10 5 6 14 5 59 12 17 17 11 4 7 1 15 5 59 12 18 6 12 16 5 3 3 45 7 19 7 13 17 5 2 3 47 8 Other *18 ** 20 MEMORANDUM TO: Planning Commissioners FROM: Kris C. Tierney, Directoe% RE: 1998-99 Draft Work Program DATE: March 5, 1998 COUNTY of FREDERICK Department of Planning and Development 5401665-5651 FAX: 540/678-0682 Attached for the Commission's information is a copy of the Department's 1998-99 Draft Work program. The draft was submitted to the Board of Supervisors at their March 11, 1998, meeting. Please let me know if you have any questions or comments. KCT/cc Attachment UAKR1S\KM81MEM0STC98WRK. WPD 107 North [gent Street • Winchester, Virginia 22601-5000 Department of Planning and Development 1998-99 Draft Work Program General Mission Statement The mission of the Department is to lead in the development of policies and procedures pertaining to all aspects of community growth and development, as well as administer existing policies and procedures fairly and accurately. Policy development is achieved through the monitoring of various local, state, and national growth trends in an effort to anticipate needed changes or additions to regulations and procedures. The focus of this effort is to create and maintain a process which will positively influence the type, quality, and location of development. The goal is to produce a livable, well-rounded community, balancing the desire for growth with the desire for a high quality of life. This is in part carried out by providing the governing body with well thought-out, thoroughly researched, recommendations and support information in order to facilitate informed decision making. Department Description The Planning Department is again operating at reduced staff. With the recent departure of Andrew Evans we have moved Eric Lawrence into the position of Zoning Administrator, and anticipate filling the resulting Planner vacancy within weeks of this writing. Once we have a full staff on board, we hope to quickly resume a more balanced work program. Current staff includes the Director, Deputy Director, two professional planners (with an additional planner position currently vacant) Zoning Administrator, two Mapping and Graphics professionals, an Office Manager, two supporting clerical staff and a receptionist. With reduced staffing our attentions are, by necessity, dominated by short- term tasks at the expense of long range planning. The daily activities of the Planning Department involve a great deal of administrative work. Codes and ordinances pertaining to land use and development are administered and problem -solving assistance is provided to developers, landowners, and the general public. Daily activities include responding to numerous inquires, review of development proposals, land use applications and building permits, preparation of various agenda materials, and the investigation of ordinance violations. Long range planning projects are undertaken as time permits. The staff is heavily involved with land use and transportation planning, grant applications and administration, historic preservation, and environmental issues. These activities require substantial coordination with other County departments, regional jurisdictions, and various State agencies. The development of a substantial, state-of-the-art, Geographic Information System (GIS) is underway which will coordinate all map - related data in the County using state-of-the-art technology. 1998-99 Goals, Objectives and Strategies GOAL: To maintain and improve our planning process in order to manage growth and development in Frederick County. Objective: Maintain an up-to-date Comprehensive Plan that is responsive to changing situations and current needs. Strategies Modify the Comprehensive Policy Plan format and review process. The County has traditionally reviewed the Plan on an annual basis. In order to continue in this tradition, but reduce reproduction costs, in 1997 the Plan was reformatted and placed in a binder so that only those portions being updated would need to be reprinted. A major update should be performed on roughly five-year intervals and is over -due. An attempt should be made to at least do a chapter -by -chapter update as time permits. The annual review should concentrate on a particular section each year along with the update of statistical data. Establish small area land use plans for particular geographic areas. Efforts should focus on the area between Shady Elm Road running east to Route 522, including the area affected by the proposed extension of Route 37. If time permits, the area along Route 11 north to the West Virginia line should also be evaluated. Update Count. Transportation and land use plans. These plans will need to be updated with completion of the Winchester Area Transportation Plan and approval of the final Environmental Impact Statement for Route 37 extended. Objective: Develop and maintain a computerized information system in order to better monitor development and aid in the collection, dissemination and analysis of information to support planning decisions. Strategies Assist in the effort to promote use of the County's wide area network ()yAN} and the Intranet. The Department's Mapping and Graphics staff will continue Planning and Development Page 2 Goals and Accomplishments to focus efforts on training and accessability of information. With increased use of the WAN by other County personnel, mapping staff should be able to increase efforts on map conversion, update and acquisition of additional layers of information, and system maintenance. Continue coordination efforts with Shenandoah University and other outside agencies to expand on the concept of a County Web page. Continue to offer training to other County departments in use of the GIS and associated programs. Objective: Prepare coordinated plans for community facilities. Strategies Annual update of the five-year Capital Improvements Plan (CIP) for major capital facilities. Continue efforts to improve the quality and accuracy of information provided. Search for new ways to achieve increased coordination and cooperation between various County departments and agencies in planning for capital facilities. Expedite and coordinate the design review of major development projects Investigate methods for improved communication and coordination with the school system in planning and locating new school facilities. Establish a capital facilities review process which is in keeping with the requirements of Section 15.2- 2232 of the State Code. GOAL: To initiate actions to put planning policies into effect. Objective: Maintain up-to-date development regulations which are effective in achieving their intended result. Strategies Continue to review and evaluate the effectiveness of development regulations. Work with the Development Review and Regulations Committee to create specific amendments in response to concerns raised by citizens, appointed and elected officials, or staff members. Immediate efforts should focus on completing the proposed commercial design standards, reworking our Planning and Development Page 3 1998-99 Work Program environmental protection regulations, and working with the EDC and others to insure that uses within our commercial and industrial zones are appropriate. Ohjective' Maintain anal imp- plans for roods it uhe Cosi y. Strategies Update the Secondary and Primary Road Improvement Plans Work with the Transportation Committee and the Virginia Department of Transportation to maintain up-to-date plans for needed road improvements. Continue coordination efforts on Route 37 in order to obtain approval of the Final Environmental Impact Study and get additional funding within the Primary Road Improvement Plan for design and construction, as well as continued reimbursement of costs already incurred by the County for preparation of the FEIS. Continue efforts to obtain continued VDOT funding and coordinate the design of Warrior Drive. Continue working with VDOT on the Winchester Area Transportation Study. Strive to get a plan adopted within calendar year 1998. Objective: Continue to develop and implement methods to preserve key historic sites that will assist with the promotion of tourism. Strategies Implement the Battlefield Action Plan concentrating on preservation methods that emphasize cooperation with landowners. Continue to support the efforts of the Kernstown Battlefield Association and explore other funding sources to assist with the purchase of the Grim property. Objective: Ensure that new development adequately provides for the cost of new infrastructure. Strategy Continue to develop and refine impact analysis techniques in order to more accurately project the financial impacts of new development on infrastructure. Use conditional zoning and explore other means of addressing these impacts. Complete evaluation and revision of the County's Fiscal Impact Model and insure an annual review and update. Planning and Development Page 4 1998-99 Work Program GOAL To solve problems concerning land use and development. Objective: Address land use and development problems when they arise. Strategy Continue to train less experienced planning staff members to creatively address problems. Strive to improve staff performance, judgement, and customer relations. Work on improved lines of communication with the development community and appointed and elected officials in order to keep abreast of concerns. GOAL To provide information and advice to the Board of Supervisors, Planning Commission, County Administrator, public agencies, developers, citizens of the County, and the general public. Objective: Keep the Board, the Commission, and the County Administrator well- informed of activities within the department which they may receive inquiries about. Strategy Hold regular work sessions between the Commission and Board in order to keep all parties well informed of ongoing activities and to receive direction. Objective: Improve the quality and presentation of information provided. Strategy Use the Geographic Information System and other available computer systems and models to provide more useful and complete information in a format that is easy to use. Expand on use of computer projection equipment in order to better display and explain land use application information and other agenda items. Planning and Development Page 5 1998-99 Work Program GOAL To provide user-friendly customer service. Objective: Meet the needs of citizens and other clients with information presented in a polite and helpful manner. Strategy Maintain an atmosphere and philosophy of customer service in the Planning Department. Participate in the creation of a county -wide customer service system. Produce easy-to-use literature explaining policies and regulations. Continue to expand on the idea of a County Web page Develop additional services and information which can be made available over the Internet. GOAL To provide opportunities for public involvement and education in the planning process. Objective: Involve the public early in planning and policy development. Don't wait until policies are developed to involve the public. Strategy Hold public events and fully involve the public in the discussion of issues Provide clear and accurate information on issues to the public. Listen to, and utilize, the input received. Continue to participate in the Governments 12 program with the School system in order to expose children to the concepts of local government and planning. Also, explore other means of interacting with local schools. Continue to expand on the idea of a County Web page Develop additional services and information which can be made available over the Internet. Planning and Development Page 6 1998-99 Work Program II. THE 1998-89 PROGRAM A. ADMINISTRATION - Administrative tasks will include the following: 1. Violations and Complaints - Complaints received concerning ordinance violations will be addressed in an appropriate fashion based on the specifics of the occurrence. 2. Requests for Information - Requests will be responded to in a timely fashion given priorities of certain projects and the amount of staff -time required to generate the information requested. 3. Support Boards, Commission, and Committees - Issues will be thoroughly researched, recommendations on alternative approaches to addressing issues will be developed, and supporting information materials generated for eight to 12 agendas per month. 4. Improved Customer Service - The staff will strive to develop new procedures and methods which result in faster turnaround of information requests, land use applications, and overall improved customer service. 5. Coordination with Agencies - The staff will continue to coordinate policy formulation, project development, and decision-making with federal, state, regional, and local agencies. 6. Record Keeping and Administrative Improvements - The staff will continue to work on improvements to record keeping and administrative procedures in an effort to improve overall office efficiency. 7. Capital Facilities Impact Model - We will attempt to work with a consultant to examine the model and revise it accordingly. 8. Grant Administration - Staff will continue to provide administrative over sight and management of the Community Development Block Grant (CDBG) and three Intermodal Service Transportation Efficiency Act grants (ISTEA) which correspond to the Rose Foundation's Center for Community Living, Sherando bike path, and acquisition of the Grim property. Planning and Development Page 7 1998-99 Work Program B. DEVELOPMENT REVIEW -The overall number of development applications remained fairly constant in 1997 calendar year when compared to previous years. This trend is expected to continue in 1997. Staff will continue to review the following types of development proposals and will work to improve review procedures: Rezonings Conditional Use Permits Master Development Plans Site Plans Subdivisions Variances Building Permits C. COMPREHENSIVE PLANNING - The Comprehensive Plans and Programs committee will review and update the Comprehensive Plan and Capital Improvements Plan. Staff will explore ways to increase the efficiency of the annual review process to make it less costly, and to produce a more informative, easy to use Plan. Comprehensive planning work items will be as follows: 1. Shady Elm to Route 522 - A land use plan will be produced for the area affected by the anticipated extension of Route 37 from I-81 to Route 37. The plan will address economic development, land use, growth, appearance, traffic, and other issues. Property owners and other stake holders in the area will be involved in the process. 2. Route 11 Corridor, North of Clearbrook - If time should permit, work will begin on a land use plan for the corridor and the surrounding area. Special emphasis will be placed on the location and feasibility of business and industrial sites. 3. Stephens City - Planning efforts with Town representatives, focused on the area immediately surrounding the town limits, will continue through the Frederick County/Stephens City Planning Committee. 4. Capital Facilities; Forecasting Need and Methods for Approval - Discussions continue on the methods used to assess the need for new capital facilities. Procedures should be developed, in compliance with the State Code, for review and approval of new capital facilities. There is a need for uniform projections methods to be used by various agencies in the County. Both the projections and need assessments should be linked to the adopted Comprehensive Plan. 5. Comprehensive Plan Requests - Each year requests are received to make certain revisions to the Plan. Such requests will be reviewed by the Comprehensive Plans and Programs Committee. 6. Business and Industrial Land Use Issues - There is a need to refine the policies in the Comprehensive Plan concerning business location. Planning and Development Page 8 1998-99 Work Program 7. Eastern Road Plan - The Eastern Road Plan will be reviewed and revised based on the results of the Winchester Area Transportation Study. 8. Neighborhood Planning - There may be a need to work with specific neighborhoods, such as Shawneeland or the Summit, to address neighborhood planning issues. 9. Rural Community Centers - Each of the identified Community Centers may require a special planning effort (as time permits) which focuses on the issues particular to each center. D. ORDINANCE REVIEW - In addition to routine requests, activities of the Development Review and Regulations Subcommittee will include the following: 1. Zoning and Subdivision Ordinance Review - The Comprehensive Plan describes a need to monitor the effectiveness of the development regulations on an annual basis. There is a growing need to do a complete overhaul of both the Subdivision and Zoning Ordinances. Continued piecemeal amendments combined with the changing character of the County have resulted in a number of inconsistencies within the ordinances. Short of a complete rewrite, specific issues that will be reviewed, as time permits, include the following: Permitted uses within the Industrial Zoning Districts Residential design standards Planned developments regulations The provision of recreational amenities Design standards for residential streets Open Space requirements Environmental feature protections Floodplain Regulations In addition to these efforts, the subcommittee will respond to specific requests to review particular ordinance provisions. 2. Development Review - The Subcommittee will review specific development issues in relation to particular developments as needed. E. TRANSPORTATION - Transportation planning work will include the following: 1. Area Transportation Planning - Special efforts will begin on incorporating, publicizing, and implementing the road improvement plans that result from the Winchester Area Transportation Study and the Route 37 Corridor Location Study. Special efforts will be Planning and Development Page 9 1998-99 Work Program made to insure that the Eastern Road Plan is effective and up to date. There will be a need to continually work with the Virginia Department of Transportation to ensure that improvement projects are funded and implemented in a timely fashion. 2. Transportation Committee - Routine nnniwal :v^rk .:ill cvntiiiue with this l+Vr1ui11t1.Ge of the Board of Supervisors including the primary and secondary road improvement plans. 3. Regional Transportation Planning- The staff will participate in the regional transportation planning efforts through the Lord Fairfax Planning District. It is hoped that these efforts will provide improved resources, coordination, and influence in transportation planning for the region. 4. ISTEA Grant Applications - The staff will continue to apply for funding and administer the projects implemented under the ISTEA programs for as long as those programs last. 5. Route 37 - The staff will continue to supervise and coordinate work on the completion of the Final Environmental Impact Statement and the design of Route 37 extended. 6. Warrior Drive Revenue Sharing and Construction. - Staff will continue to coordinate applications for revenue sharing funds and begin design and construction of the portion of Warriror Drive between Route 277 and Relocated Route 642 (Tasker Drive). F. MAPPING and GRAPHICS - A major effort continues on implementing the County's Geographic Information System (GIS) Plan. 1. Expand Mapping Database - The staff will continue to expand the mapping database. Map conversion, acquisition of additional layers of information and user applications, and efforts to improve overall mapping and communication capabilities will proceed. The GIS will allow county staff to provide highly accurate information quickly. 2. Assist in the implementation of Phase H of the County's GIS Plan - Phase II of the GIS Plan (implementation of which began in Fiscal Year 97-98) will involve other departments and will result in a county -wide user network. 3. Development of a County Web page - Coordination and communication will continue with outside agencies, such as Shenandoah University, in an effort to provide additional, user-friendly information over the Internet. Planning and Development Page 10 1998-99 Work Program G. HISTORIC PRESERVATION 1. Historic Resources Advisory Board - Staff will provide support to the Historic Resources Advisory Board. The Historic Resources Advisory Board will take the lead role in the following efforts: Ensure that historic survey and other information is available to decision makers; property owners and the public in a useful form. Increase public awareness of the historic resources in the County. Ensure that proper emphasis is given to historic values in the development review process. Review development proposals. Continue the site recognition and plaque program. Develop incentives to property owners for historic preservation. 2. Battlefield Issues - The staff will work to support the local and regional battlefield preservation efforts as described by the Battlefield Network Plan. H. ENVIRONMENTAL PLANNING - The staff will continue to monitor any activity associated with the Potomac Basin Tributary Strategies Act and keep County officials informed of any significant developments. The staff will also work with various agencies on environmental issues such as floodplain management. I. OTHER 1. Improved Customer Service - Staff will continue to look for ways to improve public satisfaction with the land use review process. This will include an examination of the possibilities for a staff position of "application coordinator." This individual would be responsible for circulation, processing, and tracking of all application materials, thereby significantly reducing the responsibilities currently placed on the applicant. 2. Citizen Involvement and Education - Staff will continue to work with government classes and other student groups to increase awareness of the planning process and local government activities. We will also strive to develop new formats for public meetings which result in increased participation and a better means of sharing information. Planning and Development Page 11 1998-99 Work Program 3. Coordination with Economic Development Commission and Chamber of Commerce - Staff will explore ways to improve coordination and communication with these two groups. Planning and Development Page 12 1998-99 Work Program III. 1998-99 Work Program Summary 11 Planning and Development Page 13 1998-99 Work Program PROJECTED WORK PROGRAM ITEM: COMPLETION DATE: a. Administration Violations and Complaints Ongoing Requests for Information Ongoing Agendas, Minutes, Budgets, Reports, Correspondence Ongoing Record Keeping Improvements Ongoing Impact Modeling Ongoing B. House Numbering and Geographic Information System House Numbering Ongoing Mapping Ongoing Geographic Information System Ongoing Webpage Development Ongoing C. Development Review Review of Plans and Proposals Ongoing Evaluation of Review Procedures Ongoing Ordinance Review Ongoing D. Comprehensive Planning Review of Comprehensive Plan Ongoing Planning and Development Page 13 1998-99 Work Program