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PC 01-02-02 Meeting AgendaAGENDA FREDERICK COUNTY PLANNING COMMISSION The Board Room Frederick County Administration Building Winchester, Virginia JANUARY 2, 2002 7:00 P.M. CALL TO ORDER TAB 1) Election of Officers, Meeting Schedule, & Committee Appointments for2002.............................................................(A) 2) Committee Reports ................................................ (no tab) 3) Citizen Comments ................................................. (no tab) PUBLIC HEARING 4) Conditional Use Permit #22-01 of White Tail Lane Tower, submitted by Shared Towers, LLC (Spectrum Resources, Inc.), for a 195 -foot -high lattice -type telecommunications facility. This property is located on White Tail Lane off of North Frederick Pike (Route 522N) and is identified with Property Identification Number 19-A-27 in the Gainesboro Magisterial District. (Mr.Cheran)......................................................... (B) 5) Proposed Amendment to Chapter 144, Subdivision Ordinance, Article IV, Subdivision Review Procedures, Section 144-13C, Final Plat Approval. The proposed amendment is intended to provide consistency with Section 15.2-2241(8) of the Code of Virginia, 1950, as amended pertaining to plat recordation procedures. (Mr. Wyatt) .......................................................... (C) PUBLIC MEETING 6) Request for a Waiver to Increase Woodlands Disturbance on the O'Sullivan tract in the Westview Business Center, submitted by Mr. Mark Smith of Greenway Engineering. (Mr. Lawrence) .......................................................(D) DISCUSSION ITEM 7) Discussion on the Proposed 2002-2003 Capital Improvements Plan (Mr. Lawrence) ....................................................... (E) 8) Discussion of Sewer and Water Service Area (SWSA) Expansion South of Fairfax Pike (Route 277) (Mr. Lawrence) ....................................................... (F) OTHER 9) Planning Commission Bylaws Amendment (Mr. Wyatt)..........................................................(G) PC REVIEW: 01/02/02 BOS REVIEW: 01/23/02 CONDITIONAL USE PERMIT #22-01 WHITE TAIL LANE TOWER Commercial Telecommunications Facility LOCATION: This property is located on White Tail Lane off of North Frederick Pike (Route 522). MAGISTERIAL DISTRICT: Gainesboro PROPERTY ID NUMBER: 19-A-27 PROPERTY ZONING & PRESENT USE: Zoned RA (Rural Areas) District; Land Use: Residential ADJOINING PROPERTY ZONING & USE: Zoned RA (Rural Areas) District; Land Use: Residential and Agricultural PROPOSED USE: 195 -foot -high lattice -type commercial telecommunications facility REVIEW EVALUATIONS: Virginia Dent. of Transportation: The application for a conditional use permit for this property appears to have little measurable impact on Rt. 522, the VDOT facility which would provide access to the property. Existing entrance is adequate for proposed use. However, should use ever expand in the future, the entrance may have to be upgraded to VDOT minimum standards. Fire Marshal: Maintenance of roadway for emergency vehicle access. 14.5 foot vertical clearance and entire width per NFPA. Roadway requirements allow for enhancement of Rural Fire Protection in Wiidland Fire Control. Plan approval is recommended. Inspections Department: Structures shall comply with The Virginia Uniform Statewide Building Code and Section 312, Use Group U (Utility and Miscellaneous) of The BOCA National Building Code/1996. Plans submitted for the building permit shall be sealed by a Virginia Licensed Design Professional. Please note Chapter 17 of BOCA for special inspection requirements for this type structure. Page 2 November 26, 2001 Public Works/Enginegring: Please see attached letter from Harvey E. Strawsnyder, Jr., P.E., Director of Public Works, dated 12/17/01. Winchester Regional Airport: Please see attached letter from Serena R. Manuel, Executive Director, dated 12/07/01. Planning and Zoning: The Frederick County Zoning Ordinance allows for Commercial Telecommunication Facilities in the RA (Rural Areas) Zoning District with an approved Conditional Use Permit. The Frederick County Zoning Ordinance specifies that a CUP for a commercial telecommunication tower may be permitted provided that residential properties, land use patterns, scenic areas and properties of significant historic values are not negatively impacted. Furthermore, additional performance standards shall apply to the CUP review in order to promote orderly economic development and mitigate the negative impacts to adjoining properties. The applicant proposes to build a 195 -foot lattice -type telecommunication facility that is designed to accommodate commercial telecommunication carriers. The proposed facility will be located on a 138.19 -acre site located east of Route 522. The applicant has provided an inventory of existing telecommunication facilities in the area, and staff would concur that there are no existing facilities or appropriate structures available for collocation in this general area. The maps provided within the application analyzing coverage need in this area appear to be sufficient to determine the adequacy of the search area, and the existing coverage and capacity of the licensee holder in the vicinity of the proposed facility. As shown on the maps, the coverage needs will be met by a facility in this location. The applicant will be required to provide lighting to comply with the requirements of the Winchester Regional Airport Authority. The lights shall comply to FAA standards as noted in the letter submitted by the Director of the Airport Authority. The Frederick County Zoning Ordinance requires that these lights be shielded from ground view to mitigate illumination to neighboring properties and right-of-ways. Buffer and screening requirements will be determined at site plan review. The applicant is requesting the ability to utilize lattice -type material construction pursuant to Section 165-48.6(B)2 of the Zoning Ordinance. The Zoning Ordinance requires that new commercial telecommunication facilities be of monopole -type construction. The Planning Commission may allow lattice -type construction for new commercial telecommunication facilities that are located outside of the Urban Development Area (UDA), and are not adjacent to properties that are identified as historic areas. The proposed site is located outside of the UDA, and is not in close proximity to any identified historic areas. This proposed commercial telecommimication facility will be in conformance with Section 704 ofthe Telecommunication Act of 1996. In evaluating this application, it has been demonstrated that there is a need for the infrastructure within the area of the County, identified. It should be noted that the applicant has offered to provide space on this tower for emergency communications. This space has been offered to Frederick County free of charge per the Page 3 November 26, 2001 applicants' letter dated November 15, 2001. STAFF CONCLUSIONS FOR THE 12-05-01 PLANNING COMMISSION MEETING: Staff believes that this application for a Commercial Telecommunication Facility has adequately addressed the requirements of the Zoning Ordinance in that need for this facility, based on a lack of coverage and capacity in this part of the County, has been demonstrated. Should the Planning Commission choose to recommend approval ofthis application, the following conditions ofapproval would be appropriate: All Zoning Ordinance requirements and review agency comments shall be addressed and complied with at all times. 2. The tower shall be available for collocating personal wireless services providers. 3. A minor site plan shall be approved by the County. 4. The tower shall be removed by the applicant or property owner within twelve (12) months of abandonment of operation. The Planning Commission will need to determine if a lattice tower is appropriate for this site. Should this determination be made, the Commission will need to make this part of their forward recommendation to the Board of Supervisors. 0Agendas\COMMENTS\CUP's\2001\WhiteTailLane I.wpd Mr. Mark Smith, P.E. Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 COUNTY of FREDERICK December 17, 2001 Department of Public Works RE: Conditional Use Permits for Four (4) Communication Towers (Hunting Ridge, Reynolds Store, Cross Junction and White Tail Lane) Frederick County, Virginia Dear Mark: 540/665-5643 FAX: 540/678-0682 We do not have any objections to siting the communication towers at the four (4) proposed locations. However, we do reserve the right to perform a detailed review of the individual site plans prior to final approval. Please note that land disturbance permits will be required for each site prior to initiating any earthwork activities. HES/rls cc: Frederick County Planning and Zoning -' file AAcomtwrscuµwpd Sincerely, i�H ey E. wsnyder, Jr., P. Director o blic Works 107 North bent Street • Winchester, Virginia 22601-5000 WINCHESTER REGIONAL AIRPORT SERVING nes TOP OF VIRGINIA / December 7, 2001 Greenway Engineering 151 Windy Hill Lane Winchester, Virginia 22602 491 AIRPORT ROAD WINCHESTER, VIRGINIA 22602 (540) 662-2422 RE: Conditional Use Permit Comment — Share Towers White Tale Lane Dear Mr. Sir: The Winchester Regional Airport Authority offers the following comments on the above referenced site plans as conditions to be included for approval of this site plan: 1. Although not required by FAA, structure should be marked and lighted in accordance with FAA Advisory Circular 7017460-1 J, Obstruction Marking and lighting, Chapters 4, 8 (M -Dual) & 13. 2. Consideration should be given to the owner/operator of the Timber Ridge Airport which is a private airport located approximately four nautical miles from two of the towers as to possible impact on that facility. These comments are based on the review provided by our engineering firm, Delta Airport Consultants, Richmond, Virginia. They have determined that these proposed towers do not penetrate any FAR Part 77 surfaces however final comment by the Airport Authority is pending on the FAA's determination of Aeronautical Study No. 01 -AEA - 4787 -OE. If the above referenced conditions along with any outlined in the FAA study are met, the Winchester Regional Airport Authority would have no objections to this Conditional Use Permit. Should you have any questions or need additional information, please contact this office (430) 662-5786. Sincerely, abvaRoamj S. R. Manuel Executive Director RECEIVED UFi, 0 a 2001 - 01:51 000" DELTA 1,217POMT CO SULTAM T , IMS-. engineers planners Charlotte, NC Austin, TX Harrisburg, PA Richmond, VA November 27, 2001 Ms. Serena R. Manuel Executive Director Winchester Regional Airport 491 Airport Road Winchester, Virginia 22602 RE: Communications Tower - White Tale Lane Greenway Engineering Winchester Regional Airport Winchester, Virginia Dear Ms. Manuel: We have reviewed the Conditional Use Permit from Greenway Engineering for the communications tower on White Tale Lane sent to us with your letter dated October 15, 2001, but received by Delta on November 21, 2001. Based on the date of the included FAA Form 7460, we believe the October 15 date is an error. We find that the tower does not penetrate any FAR Part 77 Surface associated with the Winchester Regional Airport. 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J4-:...' ti•i�v•v}•'••':}�••.•.-f+:.}.-. v:l.- ..kms::. i•:vr:.{:•.j}-: .. fx': 44'Y s: .r.: •: Y:.. •'i'.i':;` 'i:?cs:.-r/t,�:w� i};:!ikk�'}iilii: •:?Y?r�$4:i;:{:-'•n`L{: ::�::•; }:.: '+{?�iY%?i:•:i:• 4kv i•}i:y:: ::v ..i+' :r; � cc:' ar.::..'�3 ` :i}.�v51?Cv.. +4 �C :}�•}�?4'::.}.{{{ I `�+$'+•{{hjh •{•'.� »Jr{v-: `•ir{�.r �! , t �. ..ti {�:.Fxr:.;;:.. J.r�vL"`,�Cq'gK'Kr.^%v/rte :+Y.::; x•':•f...n {+ii4mvir- ::'•:+1•Yi}.i: r�{,U,.b:.y,{;;:�{}.f�. �[.: r�%� - � v.....;c;:c�t>;c:$::i `„x'�T.,`.'....;},�:. ..dyS�'...% ....- :.x=HR .}.. ..r Av:: rrr:•4.•vv.:v:J::: .. :W.G_. {;r.}iU.}¢?i4.vr: {: Y:T:•:K'•:i: {i+i'}: ey.`.v../.,.,i.:::::::.:. ::. 4...:i.:..i ::iii•: ,y�-{4}}:?3?i:.•�.�: •r...:.•::=....... Yrs}'r.?•}: Jn::.. n...x..:.......: n+YY: : -i. : ..fir.::••,q r.. }h`M �}SUi:r`.v{4� •:iii �:':`::. n}}iQLv: ^/.vv!^:tif+'vkii:..rn4,?%a:C!Y�9i:::$:v:�$}:•.• :: +.;;:v::r..• ;+ :`• .Y:'.\ .'}ti:::^...::?4: `Jir.. .rk'•:;r .. .. i..: •}�::::Y White Tale 62,485' (11.8 miles) 16,047' (3.0 miles) - right 1,019' MSL Lane This tower is far enough from the airport that it will not be a factor in any future airport development as currently depicted on the approved Airport Layout Plan. However, two private airports, Al and Timber Ridge, both located about 14 nautical miles from Winchester Regional Airport along the extended RW 32 centerline, may be affected as they are each about 4.5 nautical miles from the tower. If you should have any questions concerning this matter, please do not hesitate to contact our office. Sincerely, RECEIVED Adam D. Switzer, E.I.T. DEC O 7 2001 ADS:blg GEN8015 7333 Whitepine Road Richmond, Virginia 23237 Homepage: http://www.deltaairport.com nG DI wmihir,/npVtn ( mr, Telephone (804) 275-8301 Fax (804)275-8371 E-mail: delta@ deltaairport.com Federal Aviation Administration Eastern Region, AEA -5.20 1 Aviation Plaza Jamaica, NY 11434-4809 ISSUED DATE: 11/16/01 KAMAL DOSHI SHARED TOWERS LLC 6501 SANDY KNOLL CT MCLEAN VA 22101 AERONAUTICAL, STUDY No: 01-AF.A-4787-OE ** THIS IS NOT A DETERMINATION ** The Federal Aviation Administration has received your notice concerning: Description: ANTENNA TOWER NO TRANSMIT Locations WINCHESTER VA Latitude: 39-1.7-57.00 NAD 63 Longitude: 078-16-18.00 Heights: 199 feet above ground level (AGL) 1019 feet above mean sea, level (AMSL) NOTE: If the coordinates of your notice were submitted in NAD 27 datum, they have been converted to NAD 83 datum as shown above. NAD 83 datum will be referenced on all future correspondence and will be used for the purpose of this study, Your notice has been assigned Aeronautical. Study Number 01 -AEA -4787 -OE and we are in the process of conductingan aeronautical Study to determine the effect on air navgation. A determination or response will be forthcoming, Please inform involved consultants of this correspondence. If you have any questions, please contact Norman Cain at 718-553-3497. On any future correspondence concerning this matter, please refer to Aeronautical Study Number 01 -AEA -4787 -OE. ///?6101 - r'Ct NC A N✓C� L. l✓� rvf F7 �7 7 iiL �1 s t !�t tr/�,� 1= y/ - cfiV.17 4, /V' -k 6-,h,4,.- *t (REC) tt -CEIVE i a pti NO V - 1 Z-2001 03:36 Pm Shared Towers 7036282534 1 233 423 3800 P.? i Shared 'rowers, LLC 63rd Sandy Knoll Court, McLean, VA 22101 (703)-493-1571 FAx 233-423-3804 e-mail: kd"hi*sbaredtowers.cnm Noee:nber 13, 2001 Mr. Marie R Chcran, Planner C=ry of Frederick 107 North Kent Street Winch=er,-VA 22601 Via iA.134t►-665-6393 Dear Mr. Cheran: We ane MW to am Conary erg Iniations"Mias(police, tare, Madanoe) by allowiug th m to attach UP to two oatai aat=W on each of our proposed towers idle all aber temffis when they need ibee space, they wilt need to enter into a lease dna =rd (howc+er, the Mg. wK be wai>w4 _ _ SiacerDly. Sbaandd Towers. LLC Kamal Doshi Mmtagiag Member Cc Mark Sunth, Greenway Engincering 34().722-9528 CUP #22 - 01 Location Map For: Spectrum Resources '"Ute Tail Lane T PIN: 19 -A - ower of Planning and Development,12/01, 689 Fpp Nk CUP #22 - 01 Location Map For: Spectrum Resources '"Ute Tail Lane T PIN: 19 -A - ower of Planning and Development,12/01, Submittal Deadline P/C Meeting BOS Meeting APPLICATION FOR CONDITIONAL USE PERMIT FREDERICK COUNTY, VIRGINIA 1. Applicant (The applicant if the owner other) NAME: X2(&)C- ADDRESS: )C-ADDRESS: - (�( W I ILIDI/ F if �. L� A1�i �%� � E�T� � �1�i 22L6?— TELEPHONE _ 2. Please list all owners, occupants, or parties in interest of the property: 13 �-tty S- Ltx.K.�oo D 3. The property is located at: (please give exact directions and include the route number of your road or street) -r-AtL_ LAOL ©FF -F9iD4tcr- Pt 4. The propert has a road frontage of 1 300 . feet and a depth of '%�jd feet and consists of 13, (C� acres. (Please be exact) JEE ,SRCq eD pLA-r 5. The property is owned by ��-f-��/ S_ LOGkWOOD as evidenced by Wli from F�� recorded Will (previous owner) in deed book no. (0(, on page 88-7 , as recorded in the records of the Clerk of the Circuit Court, County of Frederick. r -P 14 -Digit Property Identification Magisterial District Current Zoning 7. Adjoining Property: USE North A�21CUL'tU�E East PDQ tGUi�Tv2 South AGiefcjJLTuer PT West A6e(6a-TuP-F, IVd1`1 I—+ FAit i L'` No. 1C1 -(6A)) -Z-7 ZONING R 1q -((A)) -4q PA -�� /, 5Zr- fzA f2A PA 9'q-((3))-) ) Z,4, G, gi 9 8. The type of use proposed is (consult with the Planning Dept. before completing) LJ11 4 r,1 �r✓7 � t�lN � t Fki� Tf L CdNf R-1 tJ t�11G u ws FACy Lt Tf E S 9. It is proposed that the following buildings will be constructed: _jQ'SI -TALL, LA-NJC.f_-f_iOuLt��_—SFrJ C -4V .6 1105 DC, A (Ub`x iool LkA5Fs7 ArZEA FofZ.��P,yy�1 b ewLb 00 m Lk E _PA -0s • AU, eQui N" -r t To-weR, Liu.._6V , A 4;PJcf . &bPa-1, LJIU, �. DULLT K-qDuC AP'9-; FdU#JD -M 6 ADJOW 1 n4- 10. The following are all of the individuals, firms, or corporations owning property adjacent to both sides and rear and in front of (across street from) the property where the requested use will be conducted. (Continue on back if necessary.) These people will. be notified by mail of this application: NAME KEIJO ITH ALLC) C.I f1 c 164J R- ADDRESS 32&(A MLYJIJi(t) - LUf40Arr Vol 20135 PROPERTY ID# I �' l (?�� -I ' NAME SA ML)eL F. 540AJE ADDRESS 100�i1 rJSF j 171-i1Jk PROPERTY ID# NAME ' ,LT G(ig0Ac., J .___ ADDRESS 4W/+ MCLJx-W D _ -0. PROPERTY ID# Ueetk 1l4Q-&"j MD 2077Z PROPERTY ID# (Cj ��3�� 4— _ L01 KX 7&"0 I NAME 50Fr L64,J • G0CH Er\,&J(Z. ADDRESS PROPERTY ID# 1G'j-(mhG' _ FALLS Ct4o4C'4)\[A 2204-3 NAME S*iELb1L (• (tenc4copoe- ADDRESS (p6jt-7 f+AyCF • - PROPERTY ID# t ^(� ��- __ F.iu.-6 N-IU4CNIVA OW4-3 NAME � f, �� (4 . �(IT14 + - DRESS 7 d D PROPERTY ID# I -{� ��—� - BW-yV1u,Er VA 22 (011 NAME r-P-eQ6LJCfG 00 ADDRESS III S lid_- _ COIJ5 Ag 0 C+- i, 10c, 22003 PROPERTY ID# �j NAME ADDRESS 4-73(, �J• F2�-plCcL �IICE PROPERTY IDI lj I &)G 7,Z(a0,3 NAME 1d)1 I('.IC, CD . ADDRESS ��-�- GP.l�Y�1`alJ I r AF'6 C6 c PROPERTY ID# NAME -KC- LXTV r PJELQA_66,W ADDRESS 2l0-1 Gdl-tAi5dtLCL C:17 U4515 Jukk: n ) VA 226 25 PROPERTY ID,I��.- ((A))-3�_„� NAME K)AIDCl! PJ -6t7 - ADDRESS wqLl-& TAIL PROPERTY ID#lq I(A))-2— NAME [JOt))-2— NAME —LI + JA rQQELj&& WAAL ADDRESS _3 IJF-4 [ PROPERTY IDS` L/� _ LUtfJG ZZ(�o3 NAME _ I �' �jf IE,�- Fe"kZCJC, t o • ADDRESS I I IS OAp-r, nuc) g tot L Ca 5 J�r�o GL�C'a 01fJc �1o03 PROPERTY ID# I�'[— NAME ADDRESS PROPERTY IDI NAME PROPERTY ID# NAME PROPERTY IDS NAME PROPERTY IDI ADDRESS ADDRESS ADDRESS NAME ADDRESS PROPERTY ID# NAME PROPERTY ID# PROPERTY ID# ADDRESS ADDRESS 12. Additional comments, if any: I (we), the undersigned, do hereby respectfully make application and petition the governing body of Frederick County, Virginia to allow the use described in this application. I understand that the sign issued to me when this application is submitted must be placed at the front property line at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors' public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your propert where the proposed use will be conducted. , . 1 Signature of Applicant Signature of Owner Owners' Mailing Address Owners' Telephone No. TO BE COMPLETED BY ZONING ADMINISTRATOR: USE CODE: RENEWAL DATE: --! 2- /Z- � AFFIDAVIT To: Frederick County Planning Commission The undersigned owners agree that under Frederick County zoning ordinance section 165.48.6 and 165.48.6 paragraph B.(7), if the county requires removal of the proposed cellular tower facility and if the developer fails to remove the facility as required by the lease agreement with the developer, we shall be responsible for its removal. Date Name: Date Name: Please Type or Print on This Form 1. orm A proved OMS No. 2120-0001 0 Failure To Provide All Requested Information May Delay Processing of Your Notice FOR FAA USE ONLY ti Notice of Proposed Construction or Alteration Aeronauttcat Study Number - Federal Federal Aviation Administration n AdMinlatr 3ponsor (person, company, etc. proposing Mis action) Attn. of. Kamal Doshi 9. Latitude: _ _ _ _ 39 ° _ 17 57 Name: Shared Towers LLC Address: 6501 Sandv Knoll Ct 10. Longitude: 78 ° 16 18 City: McLean. State: --VA Zip:—M-0JA Telephone: 703.893.1571 Fax: 253-423-3800 2. Sponsor"s Representative (if other than 41) : Attn- of: Name: Address: City: State: Zip: Telephone: Fax: 3. Notice of: 69 xNew Construction ❑ Alteration ❑ iwxisting 4. Duration: I,$ xPermanent ❑ Temporary( months, days) 5. Work Schedule: Beginning Tobe a er indedEnd 6. Type:® Antenna Tower ❑ Crane ❑ Building 0 Power Line ❑ Landfill ❑ Water Tank ❑ Other 7. Marking/Painting and/or Lighting Preferred: ❑ Red Lights and Paint ❑ Dual - Red and Medium Intensity White n White - Medium intensity ❑ Dual - Red and High Intensity White Vhite - High Intensity ❑ Other 8. FCC Antenna Structure Registration Number (if applicable): 21. Complete Description of Proposal:Tower for cellular antenna service. 11. Datum: ❑ NAD 83 ❑ NAD 27 ❑ Other 12. Nearest: City:Winchester State:1 13. Nearest Public -use (not private -use) or Military Airport or Heliport: 14. Distance from #13. to Structure: 15. Direction from #13, to Structure: North - North West 16. Site Elevation (AMSL): 820 ft. 17. Total Structure Height (AGL): 199 ft. 18. Overall height (#16. + #17.) (AMSL): 1019 ft. 19. Previous FAA Aeronautical Study Number (if applicable): -OE 20. Description of Location: (Attach a USGS 7.5 minute Quadrangle Map with the precise site marked and any certified survey.) Site is located along Rt. 522 between Gainsboro and CrossJuction. Frequehcy/Power (kW) Notice is required by 14 Code of Federal Regulations, part 77 pursuant to 49 U.S.C., Section 44718. Persons who knowingly and willingly violate the notice requirements of part 77 are subject to a civil penalty of $1,000 per day until the notice is received, pursuant to 49 U.S.C., section 46301 (a). I hereby certify that all of the above statements made by me are true, complete, and correct to the best of my knowledge, In addition, I agree to !nark and/or light the structure in accordance with established marking and fighting standards as necessary. a 11/16i01 Typed or Printed name and Title of Person Filing Notice: Signature Supercedes Previous Edition NSN: W lu Towair Results wysiwyg://0/http:/iwibwww05.fcc.gov/antenna/towaimpplet.htmi RESULTS A routine check of the coordinates, heights, and structure type you provided indicates whether this structure does or does not require registration. Any "fail slope" result means that your structure requiresFAA notification and FCC registration. If all results are "pass slope", this means that the structure does not require registration, based on the information you provided. WARNING: Because the airport database we use is updated periodically, it does not take into account the most recent airport construction, nor does it include proposed airports. You still must register with the FCC if your structure is located near one of these airports or if the FAA specifically asks you to register - even if you "pass slope" in all instances. Note: Use your Browser's print function to print your TowAir results. Latitude Longitude Overall Structure Hei,,ht Structure Elei ., Elevation Structure Type FTOASR Structure does not require registration. There are no airports within S kilometers(5 miles) of the coordinates you provided. I of I l I/ 16/2001 8:50 A M 1 1117p* 16'30.p 0', w 1 8'116'0.90"�V I I 07p- 15' 30 -?'"IWI I tp Of 7-- C� 4� –7, CN co C) ell IA - ..7 J & 705 Z 0 Q— b 0) 0 –re) iii yy Cl– C> cn_ Cl) -Gai -8 lu vv i, � 1 10A ' 1 6' 3 0.60- llwl I I I I I 1 1 018-l16'j 0.60" W 1 177 10AiF 30.6941 1 1 1 1 Coovdant (L;l -1941 MAntAr-h 1— Gainesboro, Virginia, United States Catlett Gap' - hastern-.WV RegionaUSheerd A- , `rt _ Forks of Gacapon \ t, ou o g I ` 9 I 692' '�. - 7 B E R K E i` E Y Kearne sville_ 3 522. 1I/ Y 45 5, .' Gerrardstown;ed:. ' 29 f r \.� " ,' Y1t i, VIRGINIA Cross Junction r' _ 39-19-1A.2N 78-17 37.7W `, > 39 18-54.3N 77-58-00.6W 45 Grou 680: " r. i C``,! Middieway - Tel Farms 1Nittte Tail• Lane �.,� Ground Ht 615' Tower 196 15 3917 58 -781618 Ground 820' , - - Tower 199' 600 671 H A M P S H 1 R_ E f 1 3.77 Humin Ria r 9 . 9e 5.44 mi 39 -16 -07.2N78 -13-29.3W_ Ground 92V Tower 199' SMI dleway 51 Capon, d 5t) Btldge ;,. 69 5.7 r ?<. _..:. K JEFFERSON i 39-1413.61'' Gainesboro t : P61' { 1{ _ ' o nRjPPGround"" ro nd W " 73913 mi tc Summit 1 Point r y -. f {' 50--,679_ I f ; j 4.50 mi 259 614 a �.4 Rippon Pefiicoat 55 14 611 ` f 37 y`11 Ga ordR ��` I 1ll11IN sTER. Airport 600 V I R G I N I A +' )'•..;1 Winchester Regional Airport '. Inc ter s 7 C. 7 5 "Capon Lake .-' Opequon�" C L 6.23 mi: E f - . 622 rryville 6 17 Be603 rJ 45 A- 0ml 2 4 6 8 10 12 14 Copyright ®198&2000 Microsoft Corp. and/or its suppliers. All rights reserved. http:Uwww.microsofLcomJStreets © Copyright 1999 by Geographic Data Technology, Inc. All rights reserved. ®1999 Navigation Technologies. All rights reamed. This data includes information taken with permission from Canadian authorities ® Her Majesty the Queen in Right of Canada. Page © Copyright 109 by Compusearch Micromarketing Data and Systems Ltd. C-. • J COUNTY of FREDERICK Department of Planning and Development MEMORANDUM To: Frederick County Planning Commission From: Evan A. Wyatt, Planning Director Subject: Chapter 144 Subdivision Ordinance - Final Plat Approval Amendment Date: December 18, 2001 540/665-5651 FAX: 540/665-6395 Recently, staff met with the County Attorney's Office to review information pertaining to final plat approval for divisions of land within the County's Subdivision Ordinance. Section 15.2-2241(8) of the Code of Vir inia establishes a time limit for land owners to legally record subdivisions of land parcels. The opinion from the County Attorney's Office is that the County's Subdivision Ordinance needs to be amended to specifically address language within the Code of Virginia pertaining to recordation of final subdivision plats. Please find attached the current language within Section 144-13C of the Frederick County Subdivision Ordinance, as well as the draft text amendment for consideration. Existing language proposed to be eliminated is indicated with a strike through, while new language is indicated as bold and italicized print. Staff asks that the Planning Commission consider this language and forward a recommendation to the Board of Supervisors for final resolution. U,\COMMITTEES\DRAS\Projects\Plat Approval\Chapter144FinalPlatApproval-PCPublicHearingMcmo-January2,2002.wpd 107 North Kent Street • Winchester, Virginia 22601-5000 o AFT Section 144-13C Final Plat Approval All final subdivision plats shall be legally recorded in the Frederick County Clerk of Court's Office within six (6) months offinal approval by the Subdivision Administrator. Failure to record final subdivision plats within this time shall make the approval signatures null and void and require reapproval by all applicable agencies, except in cases specifically identified in Section 15.2-224I(8) of the Code of Virginia. A copy of the foal legally recorded plat with appropriate agency approval signatures and notations signifying that the plat has been appropriately recorded, shall be returned to the Subdivision Administrator within thirty (30) days after fhial plat approvai of recordation. Complete Text Amendment: Section 144-13C Final Plat Approval All final subdivision plats shall be legally recorded in the Frederick County Clerk of Court's Office within six (6) months of final approval by the Subdivision Administrator. Failure to record final subdivision plats within this time shall make the approval signatures null and void and require reapproval by all applicable agencies, except in cases specifically identified in Section 15.2-2241(8) of the Code of Virginia. A copy of the legally recorded plat with appropriate agency approval signatures and notations signifying that the plat has been appropriately recorded, shall be returned to the Subdivision Administrator within thirty (30) days of recordation. COUNT' of FREDERICK Department of Planning and Development 540/665-5651 MEMORANDUM FAX: 540/665-6395 TO: Frederick County Planning Commission FROM: Eric R. Lawrence, AICP, Deputy Director RE: Request for Waiver to Increase Woodlands Disturbance on the O'Sullivan Tract of the Westview Business Center DATE: December 18, 2001 Attached is a letter and materials from Mr. Mark Smith, on behalf of a representative for the O'Sullivan tract. Mr. Smith requests that a waiver of the woodlands disturbance requirement of the Zoning Ordinance be granted. The property is located in the Westview Business Center and is in the Shawnee Magisterial District. The woodlands waiver would apply to property identified by P.I.N. 64 -A -159H, an approximately 26 -acre site, zoned M1 (Light Industrial) and B2 (Business General), and previously master planned in 1987. The Zoning Ordinance allows for no more than 25 percent of woodlands to be disturbed (§165- 3 1.13). §165- 31.B). The Ordinance further states that the Board of Supervisors may allow larger woodland areas to be disturbed in industrial parks [§ 165-31.B(7)]. The applicant is requesting to be permitted to disturb up to 60 percent of the woodlands on this site in order to more fully develop the property for light industrial use. The applicant has provided for the establishment of a buffer ("perimeter tree save area") along the northern, eastern, and southern perimeter of the tract, essentially preserving the natural landscape while maintaining a buffer against the adjoining properties and the Route 50 right-of-way [see attached illustration labeled, "Woodlands Waiver for Westview Business Center," dated December 2001]. This buffer area would contain approximately 8.5 acres, protecting approximately 40 percent of the tract's woodlands. These woodlands would be further protected by the applicant's proposal to prohibit the placement of utilities within the easement, except for perpendicular utility crossings necessary to serve the site. A recommendation from the Planning Commission to the Board of Supervisors regarding the woodlands waiver request is desired. Should the Planning Commission forward a favorable recommendation, it would be appropriate to require a survey description for the "perimeter tree save area" to ensure that subsequent site development plans do not encroach into this area. ERL/bah Attachments O:Wgendas\COMMENTS\Waivers\O'Sullivan Woodlands Waiver.PC.wpd 107 North Kent Street * Winchester, Virginia 22601-5000 6 F Founded in 1971 VIGIIIIHIND 151 Windy Hill Lane Winchester, Virginia 22602 December 10, 2001 Frederick County Department of Planning and Development 107 N. Kent Street Winchester, VA 22601 Attn: Eric Lawrence Re: O'Sullivan/Westview Business Center Project — Woodlands Waiver Dear Mr. Lawrence: Please find enclosed an exhibit demonstrating the treed area on the O'Sullivan property adjacent to US Route 50 and part of the original Westview Business Center. The amount of treed area is 21 acres that is made up of small saplings and larger diameter trees scattered throughout the property. Attached are photos showing the mixture of treed area. As shown on the exhibit, a perimeter tree sage buffer will be established and an overall 40% tree save area will be achieved Please note that the original 1987 Master Development Plan for this area shows a similar tree disturbance. Therefore, we are requesting your support and approval in granting a waiver on the Woodlands Disturbance Ordinance 165-31 B7. Please review and contact me with any additional information that you may need to process this Woodlands Waiver. 1 1 GJ1LLGLl1 Enclosures J � U Zfig 1 rP Fri aNNN'41F Q (DD?, 7,. File#2077(1/MDS/dls higineeis Surveyors Telephone 54 0-662-4 185) I;1\ 540-722-9528 ��°• �� rr 'gip •-,' ` � �� . # r �� i� � '�� E � .� • 4 s 1714 1 .. � ��} r.•_ r /j�' :`��r4 �'�r� psi `;, �+i` �� ••s • �� +.iii+ � ih ��y�T� • t + ••.'1 �, 1� j 'i 4� ` • fI � 4� �Iy - � 4'�1' Page 1 of 1 w i4 FPS ,.. X11 '_�.= r.... -.. • -. file://A:AM VC-004S.JPG 12/19/2001 Page 1 of 1 file:UA:AMVC-003S.JPG 12/19/2001 Page 1 of 1 file://A:AMVC-001 S.JPG 12/19/2001 EXISTING BB&T • TOTAL AREA= 30 ACRES AREA IN TREES= 21 ACRES • TREED AREA REMAINING= 8.5 ACRES + +/- DISTANCES ARE WITHIN (10 FT +/-) • MIN DISTANCES ARE MINIMUM • WOODED AREAS ARE A MIXTURE OF SAPLINGS AND LARGER TREES TREES PER 1/4 ACRE ® % OF TREES SAVED 40% • PERPENDICULAR UTILITY CROSSING SHALL BE ALLOWED WITHIN TREED AREA c� cc z W � a m W N z N m (D1� . m m W;_ � W >-�cv 41.E Z 00 p� W.4 WC3= aai y6� L7 F W 0 0 � w% A _J w MARK D. SMITH No. 022837 DATE: DECEMBER 2001 SCALE: -1" = 200' DESIGNED BY: JNT JOB NO. 2O77G SHEET i OF 1 cc W z w E-+ 41.E Z %z Ao H� �0 0 0 � w% A H w DATE: DECEMBER 2001 SCALE: -1" = 200' DESIGNED BY: JNT JOB NO. 2O77G SHEET i OF 1 • • �7 COUNTY of FREDERICK Department of Planning and Development 540/665-5651 MEMORANDUM TO: Frederick County Planning Commission FROM: Eric R. Lawrence, Deputy Director RE: Discussion Item — 2002-2003 Capital Improvements Plan DATE: December 18, 2001 FAX: 540/665-6395 The Comprehensive Plans and Programs Subcommittee (CPPS) met with county department representatives to discuss new project requests and project modification requests associated with the 2002-2003 Capital Improvements Plan (CIP). Following the discussion, the CPPS evaluated all projects proposed for inclusion in the 2002-2003 Cu and established a prioritized list that was forwarded out of committee with a recommendation. Staff has requested an opportunity to present this information to the Planning Commission and the Board of Supervisors as a discussion item prior to advertising the 2002-03 CIP for public hearing. This will provide an opportunity for the Planning Commission and Board of Supervisors to review the proposed projects, ask questions, and determine if additional information is necessary. Please find included with this agenda item a summary of the 2002-2003 CIP; information pertaining to new or modified department projects; the results of the 2002-2003 CIP project evaluation by the CPPS and a preliminary copy of the 2002-2003 CIP. Please contact our department if you have any questions regarding this information. ERL/bah Attachments UICOMMITTEMCPPS\CIP\2002-03 CIP\PC Discussion. Memo.wpd 107 North Kent Street • Winchester, Virginia 22601-5000 2002-2003 Capital Improvements Plan Summary 1. 28 total projects are included in the 2002-2003 CIP. The previous year contained 29 projects. 2. Total county costs of $165.2 million including $67.9 million estimated project costs and $55.5 million estimated debt service compared to $145.0 million from the previous year. A portion of the total county costs reflects the third high school (Millbrook) partial funding provided in the previous year CIP. 3. New project requests include a: new western county library; parking lot expansion and sidewalk extension for the Bowman Library; the relocation of Round Hill Fire and Rescue; and the construction of a new fire station on Fairfax Pike within a County Administration annex. 4. Three projects has been removed from the previous CIP: new elementary school site acquisition, new middle school site acquisition, and Indian Hollow Elementary School addition. The new high school received most of its funding in FY 2001-2002. Therefore, its project request has been reduced significantly. Frederick County Department of Public Works Project Type of 2001 Local 2002 Local Difference in FY Request Expenditure Expenditure Local Request Request Expenditure Request New Animal Shelter Modification $855,000 1,095,000 +$240,000 Frederick County Treasurer's Office Project Type of 2001 Local 2002 Local Difference in FY Request Expenditure Expenditure Local Request Request Expenditure Request New Satellite Office Modification $390,000 465,000 +$75,000 "Annex" Modification (land acquisition and construction costs as provided by/for the Treasurer's office ) ...does not include costs associated with other "Annex" offices Frederick County Parks and Recreation Project Type of 2001 Local 2002 Local Difference in FY Request Expenditure Expenditure Local Request Request Expenditure Request All Projects From Cost $8,109,016 $8,352,280 +$243,276 2001-2002 CIP Modification Carried Forward Handley Regional Library Project Type of 2001 Local 2002 Local Difference in FY Request Expenditure Expenditure Local Request Request Expenditure Request Northern Frederick New N/A $48,000 +$48,000 County Library Branch Bowman Library New N/A $228,468 +$228,468 Parking Lot and Sidewalk Extension Frederick County Public Schools Project Type of 2001 Local 2002 Local Difference in FY Request Expenditure Expenditure Local Request Request Expenditure Request Millbrook Modification $34,440,000 $7,950,000 +$7,950,000 Highschool * partially funded in previous year CIP James Wood Middle Modification $8,900,000 $4,005,000 +$4,005,000 School Renovation * partially funded in previous year CIP 94 Middle School Modification $22,300,00 $12,780,000 +$12,780,000 Construction * partially funded in previous year Transportation Modification $2,600,000 $6,700,000 +$4,100,000 Facility Replace Gainesboro Modification N/A $10,000,000 +$10,00,000 Elementary School * funding needs not provided for in previous CIP Administration New N/A $2,000,000 +$2,000,000 Building * Note: Cost estimates for Public School projects do not reflect debt service. Fire & Fescue Project Type of 2001 Local 2002 Local Difference in FY Request Expenditure Expenditure Local Request Request Expenditure Request Relocation of Round New N/A not available at Hill Fire Station time of printing Fairfax Pike Fire New N/A not available at Station time of printing FY 2002-2003 Capital Improvement Plan Project Evaluation Results Project Title Total Points FY2002-2003 Rank CIP Previous Rank k High School [James 53.50 1 2 ood Middle School Renovations 42.33 2 15 afety Center 41.62 3 1 #4 Middle School Construction 39.33 4 13 Airport Road Relocation (Construction) 39.09 5 3 Airfield Lighting Upgrade 38.47 6 4 Park Land West 38.12 7 5 New Library - Land Acquisition 38 8 N/A Bowman - Parking/Sidewalk Expansion 38 9 N/A Field House/Indoor Pool 36.93 10 11 Park Land East 36.76 11 20 New Gainesboro Elementary School 33.40 12 23 New Animal Shelter 33.29 13 18 Soccer Complex (SP) 31.38 14 19 Transportation Facility 31.17 15 N/A Softball Complex (SP) 27.40 16 10 #11 Elementary School 26.83 17 9 Baseball Complex Renovation (SP) 24.36 18 14 Airfield Maintenance Building 24.09 19 16 Open Play Area (CB) 23.83 20 21 Shelter/Stage (CB) 21.40 21 29 Annex Fac?1:taes 21 22 27 Tennis/Basketball Complex 20.14 23 22 Project Title Total Points FY 2002-2003 Rank CIP Previous Rank Tennis/Picnic Areas (SP) 19.93 24 25 Maintenance Compound 18.67 25 24 Skateboard Park/In-line Hockey 16.31 26 26 Administration Building Renovations (PS) 15.50 27 N/A Relocation of Round Hill Fire / Rescue 12.57 28 -F- N/A i i - I O:\CONMTTEES\CPPS\CIP\2002-03 CIP\2002-2003 CIP Pmject Evaluation Ranking TabIc—pd FREDERICK COUNTY, V j,,,,CGINIA CAPITAL IMPROVEMENTS PLAN DRAFT 2002-2003 DRAFT County Priori epartment Priori Projects COUNTY COaT RIBL)TION Cc>tuaty 1 Txtt a T'rom DOTAL COUNTY T Y Tatar Project 2002-03 2003-04 2004-05 2005-06 2006-07 C C oas 1 2 1 (PS) 2 (PS) Millbrook High School dames Wood Middle 7,950,000 7,950,0110 E 21,139,875 S9,139,875 $59,139,875 3 School Renovation 4,005,000 890,0004,gs�5,00Q E 4,951,181 13,851,181 $13,$51,181 1 CA) Public Safety Center N/A * 0 4 5 3 (PS) #4 Middle School Construction 12,780,000 2,770,000 151550,000 E 0 12,962,081 0' 34.262,081 0 $36,262,081 1 (AP) Airport Road Relocation (Construction) 420,000 420,000 A 0 6 2 (AP) Airfield Lighting Upgrade 15,000 T 420,000$2,100,000 1 3 (PR) Park Land West 1,305,099 15,000 1,305,099 A 0 15,000 $75,000- 8 1 (HL) New Library - Land Acquisition 48,000 48,000 D 0 0 1,305,099 $1,305,099 9 2 (HL) Bowman- Parking Lot/Sidewalk Extension 228,468 228,468 0 4$,000 $48,000 10 I (PR) Field House/Indoor Pool N/A *** 0 ** 228,468 $228,468 I1 2 (PR) Park Land East 2,132,100 2,132,100 N/A 0 0 $0 12 13 6 (PS) New Gainesboro Elementary School 3,280,000 6,720,000 10,000,000 5,563,125 2,132,100' 15,563,125 $2,132,t00 $.15,563,125 2 (CA) New Animal Shelter '110,000 985,000 4095,00 0 14 6 (PR) Soccer Complex - SP 1,112,941 1,112,941 11095.000 $1,095,000 15 16 4 (PS) 4 Transportation Facility Softball 2,195,000 4,505,000 T 6,70p,j 0 3,727,294 1,112,941 1 127,294 $1,112,941 94 $1042721#4 17 (PR) Complex - SP 477,307 477,307 0 477,30'7 " _ _ $477,307 5 (PS) #I1 Elementary School Construction 3,280,000 6,720,000 10;000;000 E 6,008,175 16,00$,175 $16,80,175 18 5 (PR) Baseball Complex Renovation - SP 978,433 978,433. 0 19 3 (AP) Airfield Maintenance Building 210,000 E € 210 A 0 978,433 $978,433 20 7 (PR) Oen Play Areas -CB 358,201 ,000 210 0 210,060 $300,000 ' 21 11 (PR) Shelter/Stage - CB �, 358,20) _ $358,241 22 3 (CA) Annex Facilities (Fire;Tres;ComRev; S1 eriff) 215,000 250,000 369,183 369,1$3 465,000 B, C 0 369,183 $369,183 23 9 (PR) Tennis/Basketball Complex 372,486 372,486 0 465,080 $390,000' 24 10 (PR) Tennis/Picnic Areas - SP 601,664 601,664 0 0 372,486 $372,486 25 12 (PR) Maintenance Compound 190,481 190,4'81 0 601,664 $601,664 26 8 (PR) Skateboard Park/In-Line Hockey 454,385 454,395 tft48,1 $190,481 27 7 (PS) Administration Building Renovations 2,000,000 2,000,000 0 1,112,625 450,85 $454,385 28 4 CA Relocation of Roundhill Fire/Rescue N/A* 3,112,425 $3,112,625 TOTALS : $16.092,1" .VW",,. 0 0 01 $55,464,356 $16`5,M,,104 $167,753,104- ♦ s A = Partial funding from Federal Airport Improvement Program (FAIP) and State Commonwealth Airport Fund (SCAF) grants C = Project costs not identified at time of printing E= Portion of project were funded in previous year N/A* -Project Scope Not Determined At Time Of Printing N/A" -Funding Source Not Determined; Therefore, Debt Service Uncertain At Time Of Printing N/A- -Feasibility Study To Be Completed Prior To Project Scope Determination N/A**** -Project To Be Complete Beyond FY 2006-2007; Therefore No Cost Estimate Projected B -Project includes County Administration annex offices for the Commissioner of the Revenue, the Treasurer, the Sheriff, and the proposed Fairfax Pike Fire Station. D= Partial funding from private donations. Department Priority Abbreviations: AP - Winchester Regional Airport CA - County Administration HL - Handley Library PR- Parks and Recreation 12/12/01 PS - Public Schools 2002CIP.WK4 FREDERICK COUNTY VIRGINIA Capital Improvements Plan 2002-2003 Fiscal Year I 0:7:,I Adopted by the Frederick County Board of Supervisors February XX, 2002 Recommended by the Frederick County Planning Commission February XX, 2002 TABLE OF CONTENTS INTRODUCTION.............................................................1 �j�Rq!k !ii IENDATIONS ......................................... 2 �-Uh i•`:�r� Parks and Recreation.....................................................2 County Administration................................................... 3 Handley Regional Library ................................................. 4 Airport Authority........................................................4 2002-2003 CAPITAL IMPROVEMENTS PLAN .................................... 5 CIP TABLE EXPLANATIONS ............. :.................................... 6 PROJECT FUNDING..........................................................7 PROJECT DESCRIPTIONS..................................................... 8 Frederick County Public Schools ............................................ 8 Millbrook High School.............................................8 James Wood Middle School Renovation ................................ 8 #4 Middle School Construction ....................................... 9 Transportation Facility .............................................. 9 #11 Elementary School Construction .................................. 9 New Gainesboro Elementary School .................................. 10 Administration Building Renovations ................................. 10 Frederick County Parks and Recreation Department ............................ I 1 Field House/Indoor Pool Complex ................................... 11 Parkland in Eastern Frederick County ................................. 12 Parkland in Western Frederick County ................................ 12 Softball Complex-Sherando Park .................................... 13 Baseball Complex Renovation-Sherando Park .......................... 13 Soccer Complex-Sherando Park ..................................... 14 Open Play Areas - Clearbrook Park ................................... 14 Skateboard Park-Sherando Park ...................................... 14 Tennis/Basketball Complex -Clearbrook Park ........................... 15 Tennis/Picnic Area - Sherando Park .................................. 15 Shelter/Stage Seating - Clearbrook Park ............................... 15 Maintenance Compound and Office - Sherando Park ..................... 16 County Administration.................................................. 16 Public Safety Center .............................................. 16 New Frederick County Animal Shelter ................................ 17 Annex Facilities..................................................17 Relocation of Round Hill Fire/Rescue Station ........................... 17 New Fairfax Pike Fire/Rescue Station ................................. 18 Winchester Regional Airport .............................................. 19 Airport Road (Route 645) Relocation - Construction Phase ................ 19 Airfield Lighting Upgrade .......................................... 19 TUfir field Maintenance Building ...................................... 19 dIdy Regional Library ................................................ 20 New Gainesboro Library ........................................... 20 Bowman Library Improvements ..................................... 20 DEPARTMENTAL SHARE OF EXPENDITURES ................................. 21 CAPITAL IMPROVEMENTS PLAN D]FtNFT INTRODUCTION FREDERICK COUNTY 2002-2003 Section 15.2-2239 of the Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local Planning Commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the county for the ensuing five years. The CIP is updated annually. Projects are removed from the plan as they are completed or as priorities change. The plan is intended to assist the Board of Supervisors in preparation of the county budget. In addition to determining priorities for capital expenditures, the county must also ensure that projects contained within the CIP conform to the Comprehensive Policy Plan. Specifically, the projects are reviewed with considerations regarding health, safety, and the general welfare of the public. The annual review process begins with the submission of capital improvement requests from county departments and relevant agencies in the fall of the year. These requests are evaluated by the Comprehensive Plans and Programs Subcommittee (CPPS), a subcommittee of the Planning Commission, using a list of seven evaluation criteria. Each criterion is assigned a weight which reflects the relative importance when compared to the other criterion. The CPPS then meets with representatives of departments making expenditure requests and determines a recommended priority for the various requests. This recommendation is forwarded to the Planning Commission which in turn makes a recommendation to the Board of Supervisors. The CIP is strictly advisory; it is intended for use as a capital facilities planning document, not for requesting funding allocations. Once adopted, project priorities may change throughout the year based on changing circumstances. It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further in the future it is projected. Frederick County 2002-2003 Capital Improvements Plan Page 2 PROJECT RECOMMENDATIONS In an effort to maintain educational facilities that will handle the growing student population, the construction of a new high school, 1-$.c ool koa41; new middle school, and two new elementary schools are recommended. Construction of the Millbrook High School has began; funding is needed to complete the project. Renovations to James Wood Middle School are proposed for the 1,000 student facility. These renovations are intended to expand the life of the 50 -year-old facility. Funding is also being requested for the construction of a new central transportation maintenance facility which will house all of the school system's buses and provide service to county vehicles from other departments. 2. Parks and Recreation The majority of the recommended projects are planned for the county's two regional parks. Six projects are planned for Sherando Park: a softball complex, a soccer complex, tennis courts and picnic areas, renovations to the existing baseball fields, a skate/in-line hockey park and a maintenance compound. Three projects are planned for Clearbrook Park including a new open play area, a tennis and basketball complex, and a new shelter and stage. Also planned is an indoor pool/field house complex. The scope and location of this project have not been determined. Various options for the development of this project are being explored, including a public-private partnership. The Parks and Recreation Department has proposed to acquire land in both the eastern and western portions of the county for the development of future regional park systems. This proposal calls for the acquisition of 150-200 acres of for each regional park system to accommodate the recreational needs of the growing II population. Frederick County 2002-2003 Capital Improvements Plan 3. County Administration D -RA F T Page 3 In an effort to improve service to the citizens throughout the county and meet current and future space needs, the Frederick County Sheriff's Office is exploring the feasibility of acquiring land in a strategic location for the location of a new a Public Safety Center. The development of an 8,500 -square -foot animal shelter is proposed to replace the existing Esther Boyd Animal Shelter. The existing shelter is expected to be displaced in approximately 3 years due to continued development of the Municipal Solid Waste landfill. The animal shelter would serve Frederick County and accommodate growth of the animal population. This shelter could be located on the same site as the Public Safety Center, as space allows. Long-range service enhancements are recommended to provide annex satellite facilities in strategic locations throughout the county that will house representatives of the Frederick County Sheriff's Office, the Frederick County Treasurer's Office, and the Commissioner of Revenue's Office. The Department of Fire & Rescue has recommended a new fire/rescue station along Fairfax Pike (Route 277) that would potentially house such satellite offices. The fire/rescue facility would serve areas in southeast Frederick County between Route 522 and Route 277. Relocation of the existing Round Hill Fire Station is also requested. This would involve the relocation and building of a 22,000 square foot facility for fire and rescue activities along with the building of a 10,000 square foot community center for f ind- raising and other activities. Frederick County 2002-2003 Capital Improvements Pian 5. Handley Regional Library -- *1 - D) RU F T 4. Airport Authority Page 4 The Handley Regional Library has recommended two projects. The library proposes to acquire 3 to 4 acres of land in the Gainesboro Magisterial District for a future branch library. A project request for improvements at the existing Bowman Library is also proposed. More parking at the Bowman Library is needed to accommodate the growing number of users of the library. A sidewalk extension is needed for safer access from adjoining neighborhoods to the library. An updated master plan for the Winchester Regional Airport was adopted in December 1993. This plan contains recommendations regarding capital improvements at the airport that are designed to meet federal guidelines and provide better service to airport users. The Airport Authority has included a project request to construct and relocate a segment of Airport Road (Route 645) to meet Runway Protection Zone requirements mandated by the FAA; a request to upgrade the airfield lighting system to enhance safety for aircraft use of the facility; and to construct a new airfield maintenance building. Funding for airport projects is derived through a complex formula where the Federal and State Governments contribute a majority of the funding, with Frederick County and the City of Winchester providing the remaining funding. Frederick County 2002-2003 Capital Improvements Plan FREDERICK COUNTY, V ir(GINIA CAPITAL IMPROVEMENTS PLAN DRAFT 2002-2003 DRAFT County Priori epartmeni Priori Projects CQUNTY Ca2+1`1'RIBUTTON _ ___ Cotii q tlril re�t1?rom Any TOTAL COUNTY Total Project 1 1 (PS) Millbrook High School 2002-03 7,950,000 2003-04 2004-05 2005 06 2006-07 N, btu --.,COSTS 2 1 2 (PS) James Wood Middle School Renovation 4,005,000 890,000 7,950,000 4,895,000 E E 21,139,875 4,951,181 59,139,875 $59,139,875 3 1 CA) Public Safety Center N/A * 13,851,181 $13,851,1R1 4 _ 5 _ 3 (PS) 1 (AP) #4 Middle School Construction Airport Road Relocation (Construction) 12,780,000 420,000 2,770,000 0 15,550,000 E 0 12,962,081 0 36,262,081 0 $36,262,081 6 2 (AP) Airfield Lighting Upgrade 15,000 420,000 T A 0 � 420,000 $ 2,100,000, 7 3 (PR) Park Land West � 15,000 A 0 IS,OQO: $75,0001 8 1 (HL) New Library - Land Acquisition ,305,099 1,30$,099 0 1,305.099° $1,305,099 9 i2 (HL) Bowman- Parking Lot/Sidewalk Extension 228,468 48,000 48,00 D 0 48,000 $48,000 10 t 1 (PR) Field House/Indoor Pool N/A *** 228,468 0 228,468 $228,468: 1 l 2 (PR) Park Land East 2,132,100 _ 0N/A 2,132,14)9 ** 0` $0 12 6 (PS) New Gainesboro Elementary School 3,280,000 6,720,000 10,000,000 0 5,563,125 3,132,10(1 $2,132,100 13 2 (CA) New Animal Shelter '110,000 985,000 15,563,125 $15,563,125 14 6 (PR) Soccer Complex -SP 1,112,941 1,01t5,0� 0 1,Q95,01)0 $1,095,000 15 4 (PS) Transportation Facili 2,195,000 4,505,000 1,112,941 fT00,0(lp 0 3,727,294 1,112,941 $1,112.941 16 4 (PR) Softball Complex - SP 477,307 _. 14,g27,x9q $10427,29_4, _.._.- " 17 5 (PS) #I I Elementary School Construction 3,280,000 6,720,000 477.307 10,000,000 E 0 6,008,175 477,307 $477,307 18 5 (PR) Baseball Complex Renovation - SP 978,433 16,008,175 $16,808,175" 19 3 (AP) Airfield Maintenance Building 210,000 97$,433 0 978,433 $978,433• 20 r 7 (PR) Oen PlayAreas -CB 358,201 210" 1 A 0 0 2I0,000 $300 000 21 I 1 (PR) Shelter/Stage - CB 22 3 (CA) Annex Facilities (Fire;Tres;ComRev; SI erifi) 215,000 250,000 369,183 36.9,183 0 369,183 $364.1$3 23 9 (PR) Tennis/Basketball Complex 372,486 465,000 B , C 0 465,000 $390j0W 24 10 (PR) Tennis/Picnic Areas - SP 372,4$6 0 M,486 $372,4$6• 25 12 (PR) Maintenance Com and 601,664 601,664 0 6@1,664 $64)1,664 26 8 (PR) Skateboard Park/In-Line Hockey 190,481 MAI 0 190,4131 $190,481 454,385 0 454,385 _ $454,3$5 27 7 (PS) Administration Building Renovations 2,000,000 454,385 28 4 (CA) of Roundhill Fire/Rescue N/A*FAW 2,000,000 1,112,625 3,112,6'-25 $3,112,625 +R,/elloca�ti(o�n 1-VTA`Jwt? 52 a 2 -� ''.. 0 0 0 $0 9 1} y90 1 $55,464,356 $165JK104 _ $167,.753,1.04. A = Partial funding from Federal Airport Improvement Program (FAIP) and State Commonwealth Airport Fund (SCAF) grants C = Project costs not identified at time of printing E= Portion of project were funded in previous year N/ A' - Project Scope Not Determined At Time Of Printing N/A" -Funding Source Not Determined; Therefore, Debt Service Uncertain At Time Of Printing N/A- -Feasibility Study To Be Completed Prior To Project Scope Determination N/A**** -Project To Be Complete Beyond FY 2006-2007; Therefore No Cort Estimate Projected B =Project includes County Administration annex offices for the Commissioner of the Revenue, the Treasurer, the Sheriff, and the proposed Fairfax Pike Fire Station D- Partial funding from private donations. Department Priority Abbreviations. AP - Winchester Regional Airport CA -County Administration HL - Handley Library PR - Parks and Recreation 12/12/01 PS - Public Schools 2002CIP.WK4 Page 6 CIP TABLE EXPLANATI®NS The Capital Improvements Plan table, on the previous page, contains a list of the capital improvement projects proposed for the ensuing five years. A description of the information in this table D- R,/k-F T is explained below. County Priority - The priority rating of all projects included in the CIP. County priority ratings are the result of the criterion and weight evaluation process as illustrated on the Evaluation Form. The Evaluation Form is located on page 20 of this booklet. Department Priority - The priority rating assigned by each department for their requested projects. Project Description - The name of the capital improvement projects. County Contribution - The estimated dollar value that will be contributed for each project. This value is listed by individual fiscal years and by total contributions over the five-year period. The total contribution column, located to the right of the fiscal year columns, does not include debt service projections. Notes - Indicates the footnotes that apply to additional funding sources for particular projects. Interest From Any Debt Service - The projected interest that will be incurred for a particular project. Debt service projections are provided by individual departments and are based on the most accurate interest rate information available at the time the CIP is assembled. Total County Costs - The total estimated expenditures that the county will incur for a particular project. This column includes both fiscal year allocations and debt service expenses associated with each project. Essentially, this column represents the total county contributions for each particular project. Total Project Costs - The cost for each project, including county allocations and othcr funding sources. Frederick County 2002-2003 Capital Improvements Plan Page 7 PROJECT FUNDING The projects included in the 2002-2003 Capital Improvements Plan have a total project cost of $167,753,104. If all projects are undertaken, the county will contribute $67,928,748 over the ensuing five years, excluding the interest from any debt service. By adding DR A - Fr T the projected debt service of $55,464,356, the total county contribution of the approved projects comes to $123,393,104. Costs associated with the Public Safety Center, the Field House Complex, the new County Administration Annex facilities (Treasurer, Commission of Revenue, Sheriff, and the Fairfax Pike Fire Station), and the relocation of the Round Hill Fire Station are not included in these figures. ► School projects are funded through a combination of loans from the Virginia Public School Authority and the Virginia Literary Fund. ► Funding for Parks and Recreation Department projects will come from the unreserved fund balance of the county. The Parks and Recreation Commission will actively seek grants and private sources of funding for projects not funded by the county. ► Airport projects will be funded by contributions from the Federal, State, and Local Governments. The local portion may include contributions from Frederick, Clarke, Shenandoah, and Warren Counties, and the City of Winchester. Frederick County 2002-2003 Capital Improvements Plan Page 8 PROJECT DESCRIPTIONS &Qqk ,yw Public Schools Project Priority List PRIORITY 1 Millbrook High School Description: This project involves the construction of a high school for grades 9-12 to serve 1,500 students. A 233,000 -square - foot facility is under construction on approximately 50 acres adjacent to Red Bud Run Elementary School. This site is located approximately 1.5 miles from the intersection of Route 7 and Interstate 81. Capital Cost: $7,950,000 Debt Service: $21,139,875 (includes previous year expenditures) Justification: The school will provide space for 1,500 students in grades 9-12, to satisfy projected student population increases. Construction Schedule: Began construction in FY 01-02; construction to be complete for Fall 2003 opening. PRIORITY 2 James Wood Middle School Renovations Description: This project involves renovations to the HVAC system, electrical and lighting upgrades, removal of asbestos floor tiles, window repair and replacement, and painting. Capital Cost: $4,895,000 Debt Service: $4,951,181 Justification: The renovations are necessary to extend the life of the 50 -year-old structure which serves 1,000 students in grades 6, 7, and 8, as well as a variety of community and civic organizations. Construction Schedule: FY 01-02 through FY 04-05. Frederick County 2002-2003 Capital Improvements Plan --`t" Al �Rc T PRIORITY 4 PRIORITY 5 Page 9 # 4 Middle School Construction Description: This project involves the construction of an 800 - member middle school in eastern Frederick County on 30 to 35 acres. Capital Cost: $15,550,000 Debt Service: $ 12,962,081 Justification: The construction of a fourth middle school is necessary to provide space for the increase in middle school age population. Construction of the new school will decrease the over crowding at James Wood Middle School and accommodate future growth within the student population. Construction Schedule: Open in Fall 2004. Transportation Facility Description: This project involves the site acquisition and development of a new transportation facility for the public school system. The facility would also provide support services to other county agencies such as Sheriffs Department, and Parks and Recreation. Capital Cost: $6,700,000 Debt Service: $3,727,294 Justification: The facility will be utilized for the repair, inspection, and service of approximately 155 schools buses, and 90 cars and trucks within the 10,706 student public school system. Construction Schedule: FY 03-04. Elementary School # 11 Description: This project involves the construction of a new elementary school to accommodate a practical capacity of 550 students. Capital Cost: $10,000,000 Debt Service: $ 5,563,125 Frederick County 2002-2003 Capital Improvements Plan PRIORITY 6 PRIORITY 7 Page 10 Justification: This project is needed to accommodate growth patterns in the County's Urban Development Area. Construction Schedule: Open in Fall 2005. New Gainesboro Elementary School Description: This project involves the construction of an elementary school (grades K-5) of approximately 65,000 square feet to serve 550 students. The school is located on a 20 -acre site. Capital Cost: $10,000,000. Debt Service: $ 5,563,125 Justification: This project will serve approximately 550 students in grades K-5. The Frederick County School Board purchased 20 acres of land in the Gainesboro District in 1990 in anticipation of the fixture need to provide space for increased student enrollment. Construction Schedule: To be determined. Administration Building Renovations Description: This project involves remodeling the existing administration building to address energy conservation; to provide adequate restroom and storage facilities; and to upgrade the fire protection, electrical, and security systems. The proj ect would also include additional space for information technology needs and the space needs of other departments. Capital Cost: $2,000,000 Debt Service: $1,112,625 Justification: The carrying capacity of the building for staff office space and records space has been exceeded. The building also lacks adequate facilities to meet the needs of the school division. Construction Schedule: The project is estimated to take one year to complete and is proposed for FY 2004. Frederick County 2002-2003 Capital Improvements Plan Frederick County r"n4RO w4pron Dst PRIORI7.'Y 1 Page 11 Field House/Indoor Pool Complex Description: The scope of this project has not been determined. The Parks and Recreation Department is exploring various options for the development of thefield house complex, including a public/private partnership. The Field House and Indoor Pool Complex would be approximately 118,000 square feet and include a 25 -yard x 50 -meter indoor swimming pool, a 200- meter indoor track, a fitness center, multipurpose rooms, locker rooms, offices, and four basketball courts that would be designed with in -floor sleeves and partitions to allow the courts to be utilized for indoor soccer, baseball, softball, wrestling, volleyball, tennis, badminton, and special events such as dances, music festivals, and garden, home, or craft shows. Capital Cost: To be determined. Justification: Since the inception of the Parks and Recreation Department, the department has relied solely on the use of the county public schools to house programs. This arrangement was adequate when the department first started out; however, now that the department offers more than 750 programs annually, space within the schools is more difficult to secure and scheduling is more difficult. This has created a situation where the department can no longer meet the programming and facility needs of the county residents. Additionally, there are no indoor pools in Frederick County; therefore, the provision of this facility within the Field House Complex would enable the department to meet citizen programming and instructional demands and would provide the area with a facility that would attract new business to the community. This facility would be available to all area residents. Construction Schedule: The Parks and Recreation department requests that the project be funded and completed in FY 2002-03. Frederick County 2002-2003 Capital Improvements Plan Page 12 PRIORITY 2 Parkland in Eastern Frederick County R—rt F Description: Parkland acquisition in the eastern portion of the county. Capital Cost: $2,132,100 Justification: A new 150-200 acre regional park would be located within the Urban Development Area to provide recreational opportunities to this most actively growing part of the county. Acquisition of additional parkland would assist in meeting the minimum facility needs of future county residents as recommended by the 1996 Virginia Outdoor Plan. The location of a regional park in this portion of the county would also reduce traffic burdens in other areas by providing recreational facilities and services in closer proximity to the residents within this area. Construction Schedule: Acquisition in FY 2002-03. PRIORITY 3 Parkland in Western Frederick County Description: Parkland acquisition in the western portion of the county. Capital Cost: $1,305,099 Justification: A new 150-200 acre regional park would be utilized by the entire county population. Acquisition of additional parkland would assist in meeting the minimum facility needs of county residents as recommended by the 1996 Virginia Outdoor Plan. Currently, this facility need is 558 acres based on 1998 population projections for Frederick County. The county owns 404 acres of parkland at this time. Construction Schedule: Acquisition in FY 2002-03. Frederick County 2002-2003 Capital Improvements Plan PRIORITY 4 DRAFT PRIORITY 5 Page 13 Softball Complex - Sherando Park Description: This project includes two softball fields; an access road; parking spaces; and landscaping. Capital Cost: $477,307 Justification: This facility would provide recreational opportunities for the entire county population, as well as the Frederick County School System. Presently, there are ten softball and baseball fields within the county's regional park system. Eight of the existing fields must serve a dual purpose of facilitating youth baseball, as well as adult softball programs. With the increased usage of these fields, it has become increasingly difficult to facilitate these programs. This project is needed in order for the Parks and Recreation Department to accommodate the existing demand for youth baseball and adult softball programs. Construction Schedule: Begin and complete in FY 2003-04 Baseball Complex Renovations - Sherando Park Description: This project includes an upgrade to the lighting system; the renovation of four existing ball fields; and renovations of existing restrooms, access roads, and walkways. Capital Cost: $978,433 Justification: This facility, presently serving as both youth baseball and adult softball fields, would be used by the Little League Programs within the Sherando Park service area. In addition to its use as a recreational facility, the athletic complex will also be used by the Frederick County School System. This project cannot be completed until the Sherando Softball Complex is completed. Construction Schedule: Begin and complete in FY 2003-04. Frederick County 2002-2003 Capital Improvements Plan PRIORITY 6 DRAX A PRIORITY 7 PRIORITY 8 Page 14 Soccer Complex - Sherando Park Description: This project includes the development of two soccer fields; one picnic shelter; access paths; restrooms; concessions; landscaping; and lighting. Capital Cost: $1,112,941 Justification: This facility will serve the entire county population and will be utilized by the Frederick County School System. Construction Schedule: Begin and complete in FY 2003-04. Open Play Areas - Clearbrook Park Description: This project includes the development of a picnic shelter; six horseshoe pits; a volleyball court; croquet turf; shuffleboard; parking; refurbishing the existing concession stand; and renovations to existing shelters, access paths, and parking areas on the south side of the lake. Capital Cost: $358,201 Justification: These facilities will provide recreational opportunities for the Clearbrook Park Service Area which will lessen the disparity between the number of passive recreational areas needed to meet the minimum standards for this service area. Clearbrook Park offers the best location for this development. Construction Schedule: Begin and complete in FY 2004-05 Skateboard/In-Line Hockey Park Description: This project recommends the development of a skateboard bowl; a half pipe; an open skate area; two in-line hockey rinks; vehicle parking; an access road; fencing; and landscaping. Sherando park is the proposed location of this facility. . Capital Cost: $454,385 Justification: This facility will enable the county to provide a recreational facility that has been requested for the community's youth. Construction Schedule: Begin and complete in FY 2004-05. Frederick County 2002-2003 Capital Improvements Plan PRIORITY 10 PRIORITY 11 Page 15 Tennis/Basketball Complex - Clearbrook Park Description: This project includes the development of four tennis courts; two basketball courts; a shelter; parking; and landscaping. Capital Cost: $372,486 Justification: These facilities will be available to all county residents. Currently, there are no tennis courts or basketball courts in the Clearbrook Park Service Area. Clearbrook Park is utilized by over 150,000 visitors annually; therefore, these facilities are needed. Construction Schedule: Begin and complete in FY 2004-05. Tennis/Picnic Area - Sherando Park Description: This project includes the development of three tennis courts; a playground area; four picnic shelters; restrooms; a concession area; access road; access paths; parking; and landscaping. Capital Cost: $601,664 Justification: These facilities would be used by the residents of southern Frederick County. Although tennis courts have been included at Sherando High School, the department feels that it is important to include three tennis courts on park property for general use while the school courts are being used for school activities. Construction Schedule: Begin and complete in FY 2005-06. Shelter/Stage Seating - Clearbrook Park Description: This project includes the development of a shelter with a performance stage; refurbishing existing restrooms and access paths; and renovations to the lake. Capital Cost: $369,183 Justification: This facility would be used by the entire county population. Presently, there are no facilities to accommodate cultural programs within the county's park system. This project Frederick County 2002-2003 Capital Improvements Plan County Administration Page 16 is needed to provide a facility for cultural activities. Construction Schedule: Begin and complete in FY 2005-06. Maintenance Compound and Office - Sherando Park Description: This project involves the construction of a 1,200 - square -foot office and a 4,000 -square -foot storage shed for operations at Sherando Park. Capital Cost: $190,481 Justification: This facility will enable the county to maintain equipment and facilities in a more responsible and effective manner. The additional responsibility to maintain the outdoor facilities at Sherando High School increases the need for more storage, maintenance, and office space. Construction Schedule: Begin and complete in FY 05-06. Public Safety Center Description: This project recommends the development of a 23,000 -square -foot facility for the Frederick County Sheriff's Office. This will allow the Frederick County Sheriff's Office to vacate the Winchester -Frederick County Joint Judicial Center. Capital Cost: To be determined. Justification: The Frederick County Sheriff's Office currently has 80 employees that occupy space in the Winchester -Frederick County Joint Judicial Center (JJC). When this space was first occupied, there were 36 employees in the office. Representatives of the JJC have indicated that additional space is required for court officers and other arms of the judicial branch. Development of a new facility in the county will enhance the response time for emergency service in the safest possible manner. The current location of the Sheriff's Office in the JJC increases emergency response time due to congested streets and heavily populated areas, thus compromising safety to persons and property. Construction Schedule: To be determined. Frederick County 2002-2003 Capital Improvements Plan E 61F, T Page 11 New Frederick County Animal Shelter Description: This project involves the development of an 8,500 - square -foot building with parking and fencing. This project could be constructed on the same property as the Public Safety Center. Capital Cost: $1,095,000 Justification: This project will replace the existing Esther Boyd Animal Shelter which will be displaced by development of the MSW Landfill within the ensuing five years. Construction Schedule: Begin construction in FY 02-03; complete construction in FY 03-04. Annex Facilities Description: This project will consist of several facilities located at strategic locations throughout the county to house employees of the Sheriff's Office, the Treasurer's Office, and the Commissioner of Revenue's Office. A fire station would be included with offices located in the Fairfax Pike area. Capital Cost: $465,000 for Treasurer's Office Satellite Office; other estimates not available at time of printing. Justification: The development of satellite facilities along major transportation networks and in areas of dense population will provide ease of access for citizens and will improve services to the county. The county continues to experience a significant rate of growth; therefore, it is important to provide services within these areas instead of requiring citizens to confront congestion, limited parking, and accessibility in the City of Winchester. Construction Schedule: Phase -1 Site acquisition and construction FY 04-05; construction completion FY 05-06. Relocation of Round Hill Fire/Rescue Station Description: This project includes the relocation and building of a 22,000 square foot facility to accommodate ten or more pieces of emergency equipment and to house living and sleeping areas for staff. A community center of approximately 10,000 square feet Frederick County 2002-2003 Capital Improvements Plan Page 18 with a capacity of 400 people is also planned; it would be used for fund raising events and other activities. The project would need a parcel of 3 to 5 acres. Capital Cost: Not yet determined Justification: The existing facility at serving the Round Hill areas is 50 years old and not large enough to accommodate the INJUX) AT" equipment needed to serve Round Hill community. This community includes approximately 9,000 households, three schools, and the Winchester Medical Center. Construction Schedule: Begin in FY 02-03. New Fairfax Pike Fire/Rescue Station Description: This project involves the construction of a new fire/rescue facility in southeast Frederick County between Stephen's City and Route 522, along the Route 277 (Fairfax Pike)corridor. The facility would house an engine and a rescue company along with satellite offices for the Sheriff, Treasurer, and Board of Supervisors District Office. A 5 to 7 acre tract of land would be needed for this project. Coordinated with the Annex Facilities request. Capital Cost: Not yet determined. Justification: The need for a new station is in response to present and anticipated future growth ( Shenandoah development of Lake Frederick) in this area of the County. The new station would reduce fire and ems response time to the population of southeastern Frederick County. Construction Schedule: Completion 2003. Frederick County 2002-2003 Capital Improvements Plan Page 19 Winchester Regional lrcl'i►>yist PROJECTI. Airport Road (Route 645) Relocation - Construction Phase Description: The relocation and construction of approximately 3,000 linear feet of Airport Road along the southeastern boundary of the Winchester Regional Airport. Capital Cost: $2,100,000 80/20 - State/Local Share Local Share: $420,000. Justification: Removing this obstruction will allow approach minimums to be lowered which will enable the Winchester Regional Airport to accommodate aircraft in all weather conditions. Construction Schedule: FY 02-03. PROJECT 2 Airfield Lighting Upgrade Description: The project involves the upgrade of the existing medium intensity runway lighting to high intensity runway lighting and the upgrade of the 2 -box precision approach path indicator (DAPI) to a 4 -box PAPI. Capital Cost: $75,000 80/20 - State/Local Share Local Share: $15,000. Justification: This project is necessary to accommodate the increase in aircraft that utilizes the Winchester Regional Airport. Construction Schedule: FY 02-03. PROJECT 3 Airfield Maintenance Building Description: Construction of a 3,800 -square -foot facility to accommodate the airport's maintenance equipment and maintenance work activities. Capital Cost: $300,000 State Grant - $90,000 Local Share: $210,000. Justification: This project is necessary to accommodate Frederick County 2002-2008 Capital Improvements Plan Via, Ae i -6n tl Library Y . _f1� �.. Project Priority List PROJECTI. PROJECT 2 Page 20 maintenance activities at the airport. Construction Schedule: FY 02-03. Northern Frederick County Library Branch Description: Request to acquire 3 to 4 acres of land for a future branch library along 522 North NEAR Cross Junction. . The library proposes a 7,000 square foot branch with the possibility of expansion to 10,000 square feet. Parking would accommodate up to 35 vehicles. Capital Cost:$48,000 - Land Aquisition. Justification: There is no library in the area of the county to serve residents. The residents of the Gainesboro District comprise the largest population group the greatest distance from a library. The library would serve members of the population from toddlers to senior citizens. Construction Schedule: Construction is proposed for FY 2007/2008 and opening of the library in FY 2009/2010. Bowman Library Parking Lot and Sidewalk Extension Description: The proposal is to expand the parking lot on the Lakeside Drive side of the library from 101 to 221 parking spaces, and to provide a sidewalk from Lakeside Drive to connect with the existing sidewalk at the library. Capital Cost: $ 228,468 Justification: The parking lot expansion is need to relieve overcrowding and to accommodate library patrons. The sidewalk is necessary to provide safer access for pedestrians to the library. Frederick County 2002-2003 Capital Improvements Plan 2002-2003 Capital Improvements Plan Departmental Share of Requested Capital Projects ® County Administration $ 1,560,000 Regional Airport $ 645,000 Parks and Recreation ■ Handley Regional Library $ 276,468 Public Schools Capital Improvements Plan Departmental Project Costs County Administration $ 1,560,000 Regional Airport $ 645,000 Parks and Recreation $ 8,352,280 Handley Library $ 276,468 Public Schools $ 57,095,000 TOTAL: $ 67,928,748 COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 MEMORANDUM TO: Planning Commission FROM: Eric R. Lawrence, Deputy Director 11� " RE: Discussion - Route 277 Area SWSA Expansion DATE: November 30, 2001 ------t2>t�",K^.ro,;!V4::XYX(4'!a5•�:?:t5\:!'hvn:X.54+:+59ehP i�. ':^?'i^!+� } /23. ti:9±:•::4X`:4CiR'i?]iil:v :Q'??.?">2\"�^Yitr'a`>>??? n"14:. �YTY:T???'�!;7 :L?::'S?' k:' The Board of Supervisors have directed staff to develop options for the extension of the Sewer and Water Service Area (SWSA) south of Fairfax Pike (Route 277), in the Sherando Park area. This extension is intended to enable existing residences, many of whom have claimed to have failing health systems, to utilize the public water and sewer system. In recent months the Comprehensive Plans and Programs Subcommittee has reviewed, and the Board of Supervisors approved, an extension of the SWSA to enable the Pioneer Trailer Park to utilize the public sewer and water system. As you may recall, Pioneer Trailer Park had made the extension request as the result of a failing lagoon system. A number of the residential properties in the vicinity of the Pioneer facility have also expressed concern with the potential for failing health systems. During the Pioneer Trailer Park discussion, the Board expressed interest in considering the inclusion of some of the adjoining residences in the SWSA. Three alternatives for SWSA expansion were presented to the CPPS. The CPPS felt that none of the three alternative expansions, as presented by staff, were acceptable. The CPPS did respond to the Board's request with the following recommendation: Expand the SWSA to include Sherando High School, Sherando Park, Pioneer Trailer Park, residences on the east side of Hudson Hollow Road, and the Fulton trucking property (Alternative 4). Other than the residences on Hudson Hollow Road, the other properties are already served by the Frederick County Sanitation Authority. Staff will present for discussion four possible alternatives to address the Board of Supervisors' directive. Descriptions of each alternative and maps illustrating the possible expansion areas are attached. 107 North Kent Street • Winchester, Virginia 22601-5090 Alternative 1: Alternative 1 expands the SWSA by approximately 304 acres, and encompasses 42 properties. Of the 42 properties, 17 are currently serviced by public facilities. Staff estimates that 38 structures are located within the proposed extension area. A majority of the acreage included in Alternative 1 is county owned: Sherando High School and Sherando Park. The proposed expansion would include those properties fronting on Fairfax Pike and White Oak Road. Alternative 2: Alternative 2 expands the SWSA by approximately 380 acres, and encompasses 51 properties. Of these 51 properties, 19 are currently served by public facilities. Staff estimates that 44 structures are located within the proposed extension area. A majority of the acreage included in Alternative 2 continues to county owned: Sherando High School and Sherando Park. The proposed expansion would include those properties generally located north of Brandy Lane, and fronting on White Oak Road. Alternative 3: Alternative 3 expands the SWSA by approximately 1,035 acres, and encompasses 219 properties. Of the 219 properties, 28 are currently served by public facilities. Staff estimates that 100 structures are located within the proposed extension area. The proposed extension area would include those properties located north of Double Church Road and the Lone Oak subdivision. The extension would also include a portion of the Forest Lakes mobile home park. Alternative 4: Alternative 4, recommended by the CPPS. Expands the SWSA by approximately 199 acres, and encompasses 15 properties. Of the 15 properties, 5 are currently served, or have been approved for service, by public facilities. A majority of the acreage included in Alternative 4 is county owned: Sherando High School and Sherando Park (approximately 170 acres). U:\COMMITTEES\CPPS\Projects\SWSA Extension.Rt 277.PC.Discussion.wpd SWSA Extension Alternative 1 (304.182 acres added) LVIT&O f A (t-4 i, I z i PTO- W." I I (;: 4 g 2 F.- I W= ei I a E W.-ral (t4ZIP.To re Mrs Alm" Tily.Ali X35.735 acres added S�/VSA Extension Alternative 4 (199 acres ......... (CPPB Recommended) � SWSA SWSA Expansion • • r7 COUNTY of FREDERICK Department of Planning and Development MEMORANDUM TO: Frederick County Planning Commission FROM: Evan A. Wyatt, Planning Director RE: 2002 Planning Commission Bylaws DATE: December 18, 2001 5401665-5651 FAX: 5401665-6395 As you know, the Planning Commission conducted a comprehensive review and amendment of the Planning Commission Bylaws in 2001. Section 9-2 of the adopted Bylaws requires the Planning Commission to consider proposed amendments in November of each calendar year and requires adoption of new Bylaws during the first Planning Commission meeting of each calendar year. Staff presented a proposed amendment to the Planning Commission Bylaws for discussion during the November 7, 2001 meeting. Staff advised the Planning Commission that the County adopted a Freedom of Information Act Policy which allows for formal recorded minutes to be provided to the public in a draft form. This adopted policy created an inconsistency with the Planning Commission Bylaws which states that minutes will not be provided to the public until approved by the Planning Commission. Staffhas modified Section 8-2-1 accordingly as indicated on the attached draft 2002 Planning Commission Bylaws. Please find attached the draft 2002 Planning Commission Bylaws for review. Staff asks that the Planning Commission consider this information for final resolution. O:gBoards & Cortmrittm\Planning Comjjs81on\aYLAWS12002 Bylaws\2002PIannmgCmmnissior BylawsMemo-Januwy2,2002Adoption.wpd 107 North Kent Street - Winchester, Virginia 22601-5000 o�AF PLANNING COMMISSION BYLAWS County of Frederick, Virginia (adopted January 2, 2002) ARTICLE I -AUTHORIZATION 1-1 The Frederick County Planning Commission is established by and in conformance with Chapter 165 of the Code of Frederick County, and in accord with the provisions of Section 15.2-2210 of the Code of Virginia (1950), as amended. 1-2 The official title of this body shall be the Frederick County Planning Commission, hereinafter referred to as the "Commission." ARTICLE II - PURPOSE 2-1 The primary purpose of the Commission is to advise the Frederick County Board of Supervisors and to carry out all duties and functions described by the Code of Virginia, as amended. ARTICLE III - MEMBERSHIP 3-1 The membership of the Commission shall be determined by the Frederick County Board of Supervisors as specified in Chapter 165 of the Code of Frederick County. Methods of appointment and terms of office shall be determined by Chapter 165 of the Code of Frederick County. ARTICLE IV -OFFICERS 4-1 Officers of the Commission shall consist of a chairman, vice-chairman and secretary. The chairman and vice-chairman must be voting members of the Commission. The secretary shall be a member of the Commission or a county employee. -1- 4-2 Selection 4-2-1 The officers shall be elected by the voting members of the Commission at the first meeting of the calendar year. 4-2-2 Nomination of officers shall be made from the floor at the first meeting of the calendar year. Elections of officers shall follow immediately. A candidate receiving a majority vote of the entire voting membership shall be declared elected. 4-3 Duties 4-3-1 The Chairman shall: 4-3-1-1 Preside at meetings. 4-3-1-2 Appoint committees. 4-3-1-3 Rule on procedural questions. A ruling on a procedural question by the chairman shall be subject to reversal by a two-thirds majority vote of the members present. 4-3-1-3 Report official communications. 4-3-1-4 Certify official documents involving the authority of the Commission. 4-3-1-5 Certify minutes as true and correct copies. 4-3-1-6 Carry out other duties as assigned by the Board of Supervisors and the Commission. 4-3-2 The Vice -Chairman shall: 4-3-2-1 Assume the full powers of the chairman in the absence or inability of the chairman to act. 4-3-2-2 Carry out other duties as assigned by the Board of Supervisors and the Commission Chairman. 4-3-3 The Secretary shall: 4-3-3-1 Ensure that attendance is recorded at all meetings. -2- 4-3-3-2 4-3-3-3 4-3-3-4 4-3-3-5 4-3-3-6 4-3-3-7 4-3-3-8 4-4 Term of Office 4-5 DGII^lF4 Ensure that the minutes of all Commission meetings are recorded. Notify members of all meetings. Prepare agendas for all meetings. Maintain files of all official Commission records and reports. Official records and reports may be purged in accordance with applicable state codes. Give notice of all Commission meetings, public hearings and public meetings. Provide to the Board of Supervisors reports and recommendations of the Commission. Attend to the correspondence necessary for the execution of the duties and functions of the Commission. 4-4-1 Officers shall be elected for a one-year term or until a successor takes office. Vacancies shall be filled for an unexpired term by a majority vote of the Commission. In such cases, the newly elected officer shall serve only until the end of the calendar year or until a successor takes office. Temporary Chairman 4-5-1 In the event of the absence of both the chairman and the vice-chairman from any meeting, the Commission shall designate from among its members a temporary chairman who shall act for that meeting in the absence of the chairman or vice- chairman. ARTICLE V - COMMITTEES 5-1 The Commission shall establish committees necessary to accomplish its purpose. 5-2 In establishing committees, the Commission shall describe the purpose for each committee. 5-3 Members of the committees shall be appointed by the chairman. The chairman may request recommendations from the Commission or committee members on committee appointments. 5-4 Members of the committees may be Commission members, employees of the County, or citizen volunteers. -3- 5-5 The chairman and vice-chairman shall be ex -officio members of every committee. ARTICLE VI - MEETINGS 6-1 Regular meetings shall be held at the time and place set by the Commission at the first meeting of each calendar year. 6-2 Special meetings may be called by the chairman or by the secretary after due notice and publication by the secretary. 6-3 Notice of all meetings shall be sent by the secretary with an agenda at least five days before the meeting. 6-4 All meetings of the Commission shall be open to the public except for Closed Sessions held in accordance with the provision specified under Section 2.1-344(A) ofthe Code of Virginia, 1950, as amended. 6-5 Work sessions shall be held at the adjournment of regular meetings or at the time and place set by the Commission. ARTICLE VII - VOTING 7-1 A majority of voting members shall constitute a quorum. No action shall be taken or motion made unless a quorum is present. 7-2 No action of the Commission shall be valid unless authorized by a majority vote of those present and voting. ARTICLE VIII - OPERATING RULES 8-1 Order of Business 8-1-1 Call to Order 8-1-2 Consideration of Minutes 8-1-3 Committee Reports 8-1-4 Citizen Comments on Items not on the Agenda -4- 8-1-5 Public Hearings 8-1-6 Public Meetings 8-1-7 Discussions 8-1-8 Other 8-1-9 Adjournment 8-2 Minutes 8-2-1 The Commission shall keep minutes of each meeting. The Chairman and Secretary shall sign all minutes following approval by the Commission certifying that the minutes are true and correct. The minutes shall not be inade available to the pubfic until they are approved bytfic . Minutes made available to the public prior to formal approval by the Commission shall be clearly identified as a draft version of the meeting. Editors Note: Strikeout -tart indicates current language to be eliminated. Bold and italics text indicates proposed amendments for consideration. 8-3 Procedures 8-3-1 Parliamentary procedure in the Commission meetings shall be governed by Robert's Rules of Order, except where otherwise specified in these procedures. 8-3-2 Whenever an agenda item involves a recommendation to the Board of Supervisors, the Commission shall continue to consider the item until a definite recommendation is made. If a motion has been made and defeated, additional, different motions may be made concerning the item under consideration. 8-3-3 Business items on the agenda shall be considered using the following procedures: 8-3-3-1 Report by County Staff 8-3-3-2 Presentation by Applicant 8-3-3-3 Citizen Comment 8-3-3-4 Rebuttal by Applicant 8-3-3-5 Discussion by Commission -5- inRIAIF� 8-3-3-6 Motion and Action by Commission 8-3-4 Public comment shall be allowed in all cases required by the Code of Virginia, 1950, as amended, or the Code of Frederick County. In other cases, the Chairman may allow public comment. 8-3-5 The Commission members may ask questions of clarification and information after the staff report, applicant presentation and citizen comment. 8-3-6 Petitions, displays, documents or correspondence presented at a meeting may be made part of the official record of the meeting by motion of the Commission and are to be kept on file by the secretary. Such items need not be made part of the published minutes. 8-3-7 Public Hearings 8-3-7-1 The Commission shall hold public hearings on all items for which hearings are required by the Code of Virginia, 1950, as amended, or by the Code of Frederick County. Such public hearing shall be advertised and notifications provided as required by the Code of Virginia, 1950, as amended. 8-3-7-2 The Chairman may establish special rules for any public hearing at the beginning of said hearing. These rules may include limitations on the time of staff report, applicant presentation and citizen comment. 8-3-7-3 In addition to those required by law, the Commission may hold public hearings on any matter which it deems to be in the public interest. In such cases, the public hearings shall follow all procedures described for public hearing in these bylaws. 8-3-8 Tabling 8-3-8-1 The Planning Commission shall have the authority to table agenda items if any one of the following situations occurs: A) The agenda item does not meet the requirements of the Code of Virginia, 1950, as amended. B) The agenda item does not meet the requirements of the Code of Frederick County. C) insufficient information has been provided for the agenda item. D) issues or concerns that arise during formal discussion of the agenda item warrant additional information or study. E) The applicant provides the Frederick County Planning Department with a written request to table the agenda item. F) The Frederick County Planning Department is advised of an emergency situation that prevents attendance by the applicant. G) The applicant fails to appear at the meeting in which the application has been advertised to appear. 8-3-8-2 The applicant shall be permitted to request that an agenda item be tabled from a scheduled Planning Commission meeting one time. The Planning Commission shall table the application for a specific period of time to ensure that the requirements of Section 165-10 of the Frederick County Zoning Ordinance are not exceeded.unless the applicant requests a waiver from this requirement. 8-3-8-3 An application that has been tabled for an unspecified period of time shall be readvertised for consideration by the Planning Commission once the following steps have been completed: A) The applicant has requested in writing that the agenda item be considered by the Planning Commission. B) The applicant has provided all required information to the Frederick County Planning Department which addresses all concerns of the Planning Commission. 8-3-8-4 The Planning Commission shall have the authority to act on an agenda item that has been tabled one time when the agenda item has been readvertised for a subsequent Planning Commission agenda. 8-3-9 Work sessions 8-3-9-1 The Commission may hold work sessions at which the procedural rules of these bylaws shall not apply. 8-3-9-2 Work sessions shall be held after the adjournment of regular meetings or at the time and place set by the Commission. 8-3-9-3 Notice of work sessions shall be sent to the Planning Commissioners at least five days before the session. 8-3-9-4 The chairman shall lead the session and require orderly behavior and -7- discussion. 8-3-9-5 No actions shall be taken or motions made at a work session. 8-3-9-6 Work sessions shall be open to the public. Public comment is not required at a work session. 8-3-9-7 The secretary shall keep a general record of all work sessions and the items discussed. 8-3-10 Adjournment 8-3-10-1 In no case shall the Commission consider any new items after 10:30 P.M. and in all cases the Commission shall adjourn by 11:00 P.M. ARTICLE IX - AMENDMENTS 9-1 These bylaws maybe amended by a majority vote of the entire voting membership after thirty days prior notice. 9-2 The Planning Commission shall conduct an annual review of these bylaws to ensure their accuracy. All amendments to these bylaws shall be considered by the Planning Commission in November of each calendar year. The Planning Commission shall adopt their bylaws during the first meeting of each calendar year. Editor's Note: The last amendment to the Planning Commission By -Laws occurred on June 20, 2001 O:\Boards & Committees\Planning Commission\BYLAWS\2002 Bylaws\PlanningCommissionBylaws-2002FinalDraftDocument.wpd ��