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PC 12-03-08 Meeting AgendaAGENDA FREDERICK COUNTY PLANNING COMMISSION The Board Room Frederick County Administration Building Winchester, Virginia December 3, 2008 7:00 P.M. CALL TO ORDER TAB 1) Adoption of Agenda: Pursuant to established procedures, the Planning Commission shouldadopt the Agenda for the meeting................................................................ (no tab) 2) October 15, 2008 Minutes................................................................................................ (A) 3) Committee Reports.................................................................................................. (no tab) 4) Citizen Comments............................................................................................ ..... (no tab) PUBLIC MEETING 5) Master Development Plan 907-08 for Route 50 Assisted Living Facility, submitted by Bowman Consulting Group, for an Assisted Living Facility. The properties are located on the south side of Northwestern Pike (Route 50), west of the intersection of Ward Avenue and Route 50, in the Back Creek Magisterial District, and are identified by Property Identification Numbers 53-A-81, 53-A-82, 5313-3-24 and 53B-3-25. Mrs. Perkins..................................................................................................................... (B) 6) 7) 8) COMMISSION DISCUSSION Capital Improvement Plan (CIP) Mr. Ruddy........................................................................................................................ (C) Planning Commission Bylaws Mr. Lawrence............................................................................................. Other 141LE COPY .............. (D) MEETING MINUTES OF THE FREDERICK COUNTY PLANNING COMNIISSION Heid in the Board Roo. �� of the Frederick County Administration Building at 107 North Kent Street u1- Winchester, Virginia on October 15, 2008. PRESENT: June M. Wilmot, Chairman/Member at Large; Roger L. Thomas, Vice Ctiairzr_an/Opequon District; Richard C. Ours, Opequon District; Gregory S. herr, Red Bud District; Gary R. Oates, Stonewall District; Richard Ruckinan, Stonewall District; Lawrence R Ambrogi, Shawnee District; H. Paige Manuel, Shawnee District; Charles E. Triplett, Gainesboro District; George J. Kriz, Gainesboro District; Roderick Williams, Legal Counsel; and Gary Lofton, Board of Supervisors Liaison. ABSENT: Greg L. Unger, Back Creek District; Christopher M. Mohn, Red Bud District; and Cordell Watt, Back Creek District STAFF PRESENT: Eric R. Lawrence, Planning Director; Mark R Cheran, Zoning & Subdivision Administrator; Michael T. Ruddy, Deputy Planning Director; John A. Bishop, Deputy Director -Transportation; Candice E. Perkins, Senior Planner; and Renee' S. Arlotta, Clerk. CALL TO ORDER & ADOPTION OF AGENDA Chairman Wilmot called the meeting to order at 7:00 p.m. Commissioner Thomas stated that at the previous Planning Commission meeting on October 1, 2008, the Planning Commission tabled :he Shenandoah Mobile Company Conditional Use Permit (CUP) 909-08 for 30 days. Commissioner Thomas stated that due to requirements, he would move to undo the motion to table and bring the CUP back for completion ofthe Planning Commission's discussion this evening. This motion was seconded by Commissioner Ours and passed by the following majority vote: YES O CONTINUE DISCUSSIO : Ambrogi, Ruckman, Thomas, Ours, Kriz, Triplett, Kerr, Wilmot NO: Manuel ABSTAIN: Oates (Note: Commissioners Mohn, Unger, and Watt were absent from the meeting.) Commissioner Kriz moved to adopt the October 15, 2008 Planning Commission Agenda for this evening's meeting. This motion was seconded by Commissioner Triplett and unanimously passed. Frederick County Planning Commission Minutes of October 15, 2009 �a'� �jt Page 2356 -2 - MINUTES Upon motion made by Commissioner Kriz and secondedby Commissioner Triplett, the Planning Commission unanimously approved the minutes of the August 20, 2008 meeting_ COMMITTEE REPORTS Northeast Land Use Plan Committee -10/10/08 Mtg. Commissioner Oates reported that the Northeast Land Use Plan Committee further discussed the NELUP (Northeast Land Use Plan). He said *.here was some minor tweaking and the group felt it was appropriate to have the Planning Commission provide comments at their meeting of October 15, 2008. Commissioner Oates said the committee is hopeful the Board of Supervisors will review it shortly and give permission to take the plan before the citizens of Stonewall District for their review and comment_ Rural Areas VYarking Group —10/16/08 Mtg. Commissioner Manuel reported that the Rural Areas Working Group will be discussing the u ansfer of development rights. Standing Comprehensive Policy Plan Committee Chairman Wilmot reported that the Standing Committee on the Comprehensive Policy Plan is working on revisions to the Comprehensive Policy Plan and is taking a look at the historic resources component, which is nearly complete. She said the committee gave their consent and has forwarded the document to Mr. Brent Kendrick for formatting. CITIZEN COMMENTS Chairman Wilmot called for public comments on any subject not on the Commission's agenda for this evening. No one came forward to speak. Frederick County Planning Commission Minutes of October 15, 2008 Page 2351 -3 - PUBLIC HEARING Senseny Road Enhancement Grant Application — The Staff is seeking a recommendation from the Planning Commission to the Board of Supervisors to apply for Virginia Department of Transportation (VlOT) Enhancement Grant Funds for bicycle and pedestrian paths along Senseny Road in the vicinity of the Senseny Road Elementary School. Action — Recommended Approval Deputy Director — Transportation, John A_ Bishop, reported that this is the third consecutive year of accumulating funds for this project which consists of bicycle and pedestrian improvements along Senseny Road, ni the vicinity of Senseny Road Elementary School_ Mr_ Bishop said two years ago, Frederick Cminty's application was successful for $140,000 and last year, Frederick County was awarded $250,000. He said Frederick County has recently executed the agreement on the first $140,000 and depending on County finances in terms of matching funds, he was hopeful to begin engineering work in t'ie near future. Chairman Wilmot called for public comments. No one came forward to speak - Comm issioner Kriz, Planning Commission Liaison to the Transportation Committee, stated the Transportation Committee has reviewed this information and he acknowledged Mr. Bishop had done a good job with it. Commissioner Kriz moved that the Commission send it to the Board of Supervisors with a recommendation of approval. This motion was seconded by Commissioner Kerr and unanimously passed. (Note: Commissioners Unger, Mohn, and Watt were absent from the meeting.) PUBLIC MEETING Conditional Use Permit 909-08 of Shenandoah Mobile Company for a commercial telecommunications facility at 1203 Redbud Road (Route 661). This property is identified with P.I.N. 55 -A -129A in the Stonewall Magisterial District. (This is a continuation of discussion from the October 1, 2008 meeting.) Action — Recommended Approval with Conditions Commissioner Oates said he would abstain from all discussion and voting on this application, due to a possible conflict of interest. Commissioner Ruckman asked if the applicants had contacted representatives from other possible collocation sites. In particular, Commissioner Ruckman asked if the applicants had contacted the School Board about collocating at the Millbrook High School site_ He also mentioned a 130 -foot tall berm at Clearbrook Quarry and some Ml -zoned property near Omps Trucking with tall transmission towers. ChairmanRuckman referred to the coverage map and said it appeared the proposed additional coverage was focused towards the Snowden Bridge area rather than the Route 7 corridor; he asked about the possibility of moving the proposed site to avoid the Agricultural and Forestal District. Commissioner Thomas inquired if there was any prohibition about putting commercial telecommunications towers in Agricultural and Forestal Districts. Zoning and Subdivision Administrator, Mark R. Cheran, replied that both he and the County Attorney researched this question from the previous meeting_ He Frederick County Planning Commission Page 2358 Minutes of October 15, 2008 Do A4141 -4— said when the Board of Supervisors established the Agricultural and Forestal Districts, under State Code they had er, telecommunications facilities were not restricted as a use at that the option of restricting certain uses; howev time. ant fc-r Shentel, said no contact was made with the School Board for Mr. L-y�hn Kerner, a consult the Millbrook 141; School site because the evaluation they conducted for that p a< <icular site determined it would not provide the signal coverage objective they sought. Mr. Kerner said their proposed site will provide capacity coverage to the surrounding areas out by the water treatment plant, the site behind Schrock Tours, and sites near the Target store exit. Commissioner Ruckman believed that placing a telecommunications facility within an Agricultural and Forestal District was contrary to the intent of the District. Commissioner Ruckman questioned why the County would allow towers within the District when other infrastructure, such as water and sewer lines and power lines were prohibited; he said even Route 37 was re-routed to miss this Agricultural and Forestal District. He said if the proposed tower location was moved only slightly, it would be outside of the Agricultural and Forestal District. In addition, Commissioner Ruckman reiterated the staffs comments and conclusions that this request was not in conformance with the Comprehensive Policy Plan and the associated impacts could notbe mitigated. Furthermore, staff had said that Frederick County traditionally has a higher expectation for land use actions with regard to properties located in scenic Rural Areas, along Scenic Byways, and adjacent to Developmentally Sensitive Areas (DSA these performance standards are to ensure that scenic areas and properties of significant historic value are not negatively impacted. Commissioner Buckman noted that VDOT is requiring a commercial entrance. He added that the Historic Resources Advisory Board (DRAB) comnnented that the benefits, in terms of additional coverage levels, did not warrant the cost of the proposed tower's impact on the viewshed. Connnissioner Ruckman made a motion to recommend denial of CUP #09-Q8 of Shenandoah motion. This motion failed, however, by the following Mobile Company and Commissioner Kriz seconded the vote: YES (TO IREC. DENIAL": Ruckman, Kriz NO: Ambrogi, Manuel, Wilmot, Thomas, Ours, Triplett, Kerr ABSTAIN: Oates (Note: Commissioners Unger, Watt, and Mohn were absent from the meeting.) A new motion was made by Commissioner Thomas to recommend approval of CUP 409-08 of Shenandoah Mobile Company with conditions as recommended by the staff. This motion was seconded by Commissioner Triplett and passed by a majority vote. BE IT RESOLVED, that the Frederick County Planning Commission does hereby recommend approval of Conditional Use Permit #09-08 of Shenandoah Mobile Company for a commercial telecommunications facility at 1203 Redbud Road (Route 66 1) with the following conditions: 1. All review agency com.-nents and requirements shall be complied with at all times. 2. The tower shall be available for collocating personal wireless service providers. Page 2359 Frederick County Planning Commission Minutes of October 15, 2009 -5- A minor site plan shall be approved by Frederick County. The tawer shall be removed by the applicant or property owner within 12 months of abandonment of operation. 5. In the event a telecommunications tower is not erected within 12 months of the approval of this conditional use permit (CUP), the CUP will be deemed invalid. 6. A certified Virginia engineer shall provide verification that the tower is designed and will be constructed in a manner that, should the tower collapse for any reason, the collapsed tower will be contained in an area around the tower, with a radius equal to or less than the setback, measured from the center line of the base of the tower_ The majority vote was: YES (TO REC. APPROVAL): Ambrogi, Manuel, Wilmot, Thomas, Ours, Triplett, Kerr NO: Ruckman, Kriz ABSTAIN: Oates (Note: Commissioners Unger, Watt, and Mohn were absent from the meeting.) Chairman Wilmot announced she had received two items to be placed in the official record, an email communication from Ms_ Trudi Dixon, dated October 14, 2008, and a communication from Wharton, Aldhizer, & Weaver, Attorneys at Law, dated October 10, 2008. Upon motion made by Commissioner Thomas, seconded by Commissioner Ours, and unanimously passed, the two communications were made a part of the official record. COMMISSION DISCUSSION A proposed amendment to the Frederick County Code, Chapter 165, Zoning Ordinance, Article IV, Supplementary Use Regulations, Section 165-35, Nuisances, to regulate intensity and placement of outdoor lighting. Senior Planner, Candice E. Perkins, stated the proposed amendment to the zoning ordinance will add new outdoor lighting standards. Ms. Perkins said over the past few years, outdoor lighting within the County has become an issue. She said there are no existing standards within the ordinance to regulate the intensity or placement of outdoor lighting. Ms. Perkins said the Development Review and Regulations Subcommittee (DRRS) reviewed this amendment proposal at their June and August meetings. She said revisions to the proposed text were made to include concerns and comments of the DRRS, the Planning Commission, and the County Attorney. Ms. Perkins provided a brief overview of the text, which included draft standards for both non- residential and residential uses, maximum height for lighting fixtures, shielding requirements, and requirements for photometric plans. She said there are intensity maximums for commercial and multi -family uses and new Frederick County Planning Connnission Minutes of October 15, 2008 Page 2360 Z. definitions that correspond to the lighting standards have been drafted. Ms. Perkins said this item is being presented io the Planning Commission for discussion and all comments will be forwarded to the Board of Supc: visors. Ccmnission members believed the staff had done a very good job with the draft ordinance amendment. There were no issues F3'ccd r GOmments t0 be forwarded. T 7e Piarunrig Cvriiniis�iv 1'ielfevP� tl e draft ordinance was ready to be sent forward to the Board of Supervisors_ UPDATE OF THE TRANSPORTATION SECTION OF THE FREDERICK COUNTY COMPREHENSIVE POLICY PLAN Deputy Director -Transportation, John A. Bishop, said the goal is to greatly enhance the existing transportation plan in a number of ways. Mr. Bishop said a Frederick County Master Transportation Plan is planned to be created and excerpts will be pulled from the Master Plan for the transportation section of the Comprehensive Policy Plan_ Mr. Bishop provided the Commission with an outline of the planned content for the update_ Commissioner Thomas referred to the design standards for urban, rural, and industrial areas and he asked staff if there would be separate design standards with criteria for ? 8 -wheeler access or possibly updates to the average daily trip generation when the majority of the traffic is tractor -trailer versus vehicles. Commissioner Thomas thought maintaining a Level of C Service at intersections was affected not only by the zoning of the surrounding area, but by the vehicle types using those particular intersections. He wasinterested in knowing whether this issue would be considered under the design standards or surface transportation sections of the plan. Commissioner Thomas suggested a category "D" under surface transportation for tractor -trailers. Mr. Bishop said he expected to deal with tractor -trailer access criteria under design standards. He said that care Will need to be taken, however, because VDOT standards will have to be considered. Mr. Bishop said the basic intent of having the design standards for the urban, rural, and industrial areas is to address issues staff has observed in the existing industrial areas and also to incorporate the new urbanist principles desired. He said tractor -trailers would be considered under the freight movement section, however, it could also be incorporated into the outline under surface transportation_ Mr. Bishop welcomed everyone to contact him directly with any additional comments and suggestions. STEPHENS CITY JOINT COUNTY/TOWN LAND USE COMMITTEE UPDATE Deputy Planning Director, Michael T_ Ruddy, thanked the Planning Commission for the opportunity to provide an update on the status of the recently initiated Stephens City Joint Land Use Plan Update. Mr. Ruddy said on September 25, 2008, Frederick County and the Tovn of Stephens City Joint Land Use Committee met to discuss the evaluation of the Joint Future Land Use Plan approved by the County and Town in 2003. He said initial discussions focused on land use designations, locations and definitions, and transportation improvements. Mr. Ruddy said it was the goal of the Committee to endorse changes to the Joint Land Use Plan which are consistent with the intent of the original plan, the Joint Annexation Agreement, the increased growth of the community since the original plan was approved, and changes that are positive enhancements to the future Frederick County Planning Commission Minutes of October 15, 2008 Page 2361 growth and development of the community. Mr. Ruddy said at this time, staff is working on the updated land use map and several additions and clarifications to the text of the Plan; he said this is being done in conjunction with the Town's staff Mr. Ruddy said it is the intent of the Joint Land Use Committee to present a recommendation to the respective govelrung bodies, the Town Council, and the Board of Supervisors which could be incorporated into the Comprehensive Policy Plans of each community_ Mr- Ruddy proceeded to give an overview of the Plan, emphasizing the transportation and land use sections_ Commissioner Manuel asked about the land use designations on several parcels. Mr. Ruddy said there is much more intensive residential land uses to the north of the Town than was originally anticipated, but it seemed to fit in with the area, assuming the impacts are truly addressed. Commissioner Manuel also asked about the proposed round -about- Deputy Director -Transportation, John Bishop, came forward to respond to the round- about questions. Mr. Bishop said the round -about is proposed because it c; eates a smoother traffic flow, it allows fewer conflict points, and provides better capacity. Commissioner Thomas commented that children from Stephens City attend Frederick County schools; he asked if it would be appropriate to request that Stephens City consider adding to their application packages a proffer to the Frederick County School System at the same dollar value Frederick County uses. Mr_ Ruddy thought it could be incorporated within the Joint Land Use Plan Update and could also help to satisfy any concerns with putting additional residential units beyond what was originally intended. Mr_ Ruddy said the Joint Annexation Agreement specifies commitments that need to be made by everyone -,vhen entertaining development requests. ROUTE 11 NORTH EAST FREDERICK LAND USE PLAN UPDATE EFFORT Deputy Director Michael T_ Ruddy, stated that over the past several months, the CPPS's Community Area Plan Subcorl-Inuttee, in conjunction with the Frederick County Transportation Committee and others, has been meeting in an effort to review and update the North East Frederick Land Use Plan. He said the group's initial efforts have attempted to identify and understand a variety of important issues, both current and future, and promote a coordinated approach to addressing the future of this rapidly evolving part of the County_ Mr. Ruddy said the North East Frederick Land Use Plan provides the County with the opportunity to proactively refute the plan for this growing area of the community and provide guidance to those looking to implement the County's long range plan_ Mr. Ruddy proceeded with his presentation which included a summary of the effort to date and an overview of the land use plan and map update. Mr_ Ruddy focused his discussion on transportation, land use, community facilities, and developmentally sensitive areas. Commissioner Oates compared the existing Land Use Plan to the revised one and noted that the residential component has been reduced by a few hundred acres and the commercial element has only increased about 183 acres; however, the industrial areas increased by 1,600 acres, which doesn't include the mining area at the quarry. Commissioner Oates said the committee is attempting to define what is appropriate for the OM (Office Manufacturing) District and the MI (Industrial Limited) District. In addition, he said an area has been identified for M2 (Industrial General) District and another area has been identified for warehousing for distribution centers. Commissioner Oates noted that much of the consideration of the 1`i12 and warehousing areas was based on sewer and water availability. He said these are outlying areas where it would be difficult to serve a cormnercial component, but for a low water and sewer user, particularly distribution, capacity could still be obtained. He considered this as an evolving industrial plan. Frederick County Planning Commission Minutes of October 15, 2008 Page 2362 FREDERICK COUNTY PLANNING COMMISSION BYLAWS ANNUAL REVIEW Plamug Director, Eric R Lawrence, stated that in conformance with the adopted Planning Commission Bylaws, each Fall the Commission should conduct an annual review of the Planning Commission Bylaws. Mr. Lawrence believed it was appropriate for the Commission to initiate the annual review of both the Bylaws and the Roles and Responsibilities documents at this evening's meeting. Mr. Lawrence proceeded to point out a couple items for the Commission to consider, for example_ clarification of committee name structure, meeting management and process, and time limits for presentations_ Conunissioners expressed their concern about applicants bringing in new information to the meeting that was not submitted with the agenda; when this ocomrs, a public discussion is held and then the Commission tables the item. Commission members believed the application should not be placed on the agenda, if the information is not complete; Commissioners believed this issue needed to be enforced They also expressed concern about the 90 -day mandate; they wanted to make sure the bylaws won't encourage applicants to continually update their application to where the 90 days pass and the application goes straight to the Board of Supervisors without providing the Planning Commission an opportunity to address the matter_ A Commissioner suggested there may be some way to delay the start of the 90 -day clock until the Planning Department receives a completed application which is sufficient to bring to the Planning Commission for presentation. Mr. Lawrence said lite would take the Commission's comments to the Bylaws Committee for some deliberation on how to structure and prioritize these items and he will bring the results back for the Commission's consideration within the next month. ADJOURNMENT Upon motion made by Commissioner Kris and seconded by Commissioner Ours, the meeting adjourned at 8:15 p.m. by a unanimous vote. Respectfully submitted, June M. Wilmot, Chairman Eric R Lawrence, Secretary Frederick County Planning Commission Minutes of October 15, 2009 Page 2363 MASTER DEVELOPMENT PLAN #07-08 ROUTE 50 ASSISTED LIVING FACILITY Staff Report for the Planning Commission Prepared: November i7, 2008 Staff Contact: Candice E. Perkins, AICD, Senior Planner This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist in the review of this application. It may also be useful to others interested in this zoning matter. Reviewed Planning Commission: 12/03/2008 Board of Supervisors: 01/14/2009 Action Pending Pending LOCATION: The subject properties are located on the south side of Northwestern Pike (Route 50), west of the intersection of Ward Avenue and Route 50. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBERS: 53-A-81, 53-A-82, 53B-3-24 and 53B-3-25 PROPERTY ZONING & PRESENT USE: Zoned: B2 (Business General) Use: Vacant ZONING & PRESENT USE OF ADJOINING PROPERTIES: North: RA (Rural Areas) B2 (Business General) South: RA (Rural Areas) East: RA (Rural Areas) B2 (Business General) West: RA (Rural Areas) Use: Residential Commercial Use: Candy Hill Campground Use: Residential/vacant Bank Use: Residential PROPOSED USE: Assisted Living Facility (up to 75,000 square feet) MDP 907-08, Route 50 Assisted Living Facility November 17, 2008 Page 2 REVIEW EVALUATIONS: Virginia Department of Transportation: A VDOT review has been conducted on the attached revised master development plan for the Route 50 Assisted Living Facility. This master development plan appears to have a measurable impact on Route 50 and Route 1317, Ward Avenue. These routes are the VDOT roadways which has been considered as the access to the property referenced. VDOT approves this revised master development plan. Before making any final comments, this office will require a complete set of site plans, drainage calculations and traffic flow data from the T.T.E. Trip Generation Manual, Seventh Edition for review. VDOT reserves the right to comment on all right-of-way needs, including night -of -way dedications, traffic signalization and off-site roadway improvements and drainage. Prior to construction on the State's right-of-way, the developer will need to apply to this office for issuance of appropriate permits to cover said work. Frederick County Fire Marshal: Access and fire hydrant placement will need to be addressed in the site plan phase. Plan approval recommended. Frederick County Public Works: The revised MDP for the proposed Route 50 Assisted Living Facility dated October 27, 2008, has adequately addressed our previous review comments. Frederick County Inspections Department: Comments shall be made at site plan submittal phase. Frederick Coun -Winchester Health Department: The Health Department has no objection. According to the "Sewer & Water Exhibit", public water & sewer are to be provided. Permits from this office will be required for food preparation facilities. Frederick County Sanitation Authority: There should be sufficient sewer capacity and sufficient water pressure and capacity to serve this project. GIS Department: A new road name is required for the right-of-way. Echo Lane is not available for use in the Frederick County system. Parks and Recreation Department: Plan appears to meet open space requirements. Plannin2 & Zoning: A) Master Development Plan Requirement A master development plan is required prior to development of this property. Before a master development plan can be approved, it must be reviewed by the Planning Commission, Board of Supervisors and all relevant review agencies. Approval may only be granted if the master development plan conforms to all requirements of the Frederick County Zoning and Subdivision Ordinances. The purpose of the master development plan is to promote orderly and planned development of property within Frederick County that suits the characteristics of the land, is harmonious with adjoining property and is in the best interest of the general public. MDP 407-08, Route 50 Assisted Living Facility November 17, 2008 Page 3 B) Location The subject properties are located on the south side of Northwestern Pike (Route 50), west of the intersection of Ward Avenue and Route 50. C) Site Histo y The original Frederick County Zoning Map (U.S.G.S. Winchester Quadrangle) identifies these properties as being zoned A-2 (Agriculture General). The County's agricultural zoning districts were combined to form the RA (Rural Areas) District upon adoption of an amendment to the Frederick County Zoning Ordinance on May 10, 1989. The corresponding revision of the zoning map resulted in the re -mapping of the subject property and all other A-1 and A-2 zoned land to the RA District. The Board of Supervisors approved Rezoning Application 406-08 for the Route 50 Assisted Living Facility on October 22, 2008. This action rezoned the 10.47 acres of land to the B2 (Business General) Zoning District with proffers. D) Site Suitability &Project Scope Comprehensive Policy Plan: The Frederick County Comprehensive Policy Plan is an official public document that serves as the community's guide for making decisions regarding development, preservation, public facilities and other key components of community life. The primary goal of this plan is to protect and improve the living environment within Frederick County. It is in essence a composition of policies used to plan for the future physical development of Frederick County. [Comprehensive Policy Plan, p. 1-12 Land Use Compatibility: The property is located within the County's Sewer and Water Service Area (SWSA). Sewer and Water Service Area defines the general area in which more intensive forms of planned commercial, and industrial development will occur. The property is also located in the area covered by the Round Hill Land Use Plan which was most recently updated on November 11, 2007 and is designated for commercial land use. Transportation: With the rezoning application the applicant proffered to dedicate a 25 foot right-of-way along the rear of the property to allow for the future construction of the Round Hill Road extension as well as a dedication on Ward Avenue to allow for the primary entrance for the site. The applicant has proffered a contribution to the County in the amount of $25,000 for additional road improvements in the vicinity of the development. Site Access: Entrances on the site are limited to three as shown on the proffered GDP from the rezoning and as shown on the MDP. Primary access to the site is via a full entrance on Ward Avenue and a secondary limited access point is proposed on Route 50 (Northwestern Pike) via a right -in right - out only entrance. It has been proffered that the egress from the Route 50 entrance would be restricted to Allegheny Power vehicles. A third access point would be permitted to the rear of this property in the future once the future collector road is constructed. MDP #07-08, Route 50 Assisted Living Facility November 17, 2008 Page 4 Buffers and Screening.- The creening.The Round Hill Land Use Plan addresses the corridor appearance elements of the Round Hill Community along Route 50. Along Route 50 the Round Hill Land Use Plan recognizes a 50 foot landscaped buffer that promotes the corridor appearance goals of the Comprehensive Plan. The Zoning Ordinance requires that a road efficiency buffer be provided for assisted living facilities located in the B2 Zoning District. With the rezoning for this development, the applicant proffered to provide an "enhanced" road efficiency buffer along Route 50 to implement these requirements. Proffers: See Attached proffers Dated February 22, 2008, revised October 22, 2008. STAFF CONCLUSIONS FOR THE 12/03/2008 PLANNING COMMISSION MLFTING: The master development plan for the Route 50 Assisted Living Facility depicts appropriate land uses and appears to be consistent with the requirements of Article XVII, Master Development Plan, of the Zoning Ordinance and this MDP is in a form that is administratively approvable. The MDP is also in accordance with the proffers for Rezoning #06-08. All of the issues brought forth by the Planning Commission should be appropriately addressed prior to a recommendation to the Board of Supervisors. Following the Planning Commission discussion, it would be appropriate to forward a recommendation to the Board of Supervisors regarding this MDP conformance with County codes and review agency comments. All issues and concerns raised by the Planning Commission will be forwarded to the Board of Supervisors for their consideration. Staff is ultimately seeking administrative approval authority of the Master Development Plan. 51 A :0 A „ RT 50 Assisted Living Facility ti G . A M Master Development Plan MDP 07 - 08 52. x s° 53 A ?5 PIN: 53-A-81, 53-,A-82, 538-3-25, 53B-3-24 53 A 76 w_ NORTHWESTER r..I„ N T PIKE # p - t • 14X e YY L , 53B 3 1 N .. ,!s t t ♦4 , r , pry % ry ry4' � J 538 3...'... , t 0 ” m ( m e /• �' 531)� ..,.: 3 16 y ,' 531) 3 ZF38 3 13 _ --- 3w29 538 53B :• 3 fq ff r f 538 538 e 3 N v Ba i ( Im �V 53 A 83 _� r' ;Q- S383 " 1 X 538 3 6 : r hAm ;. 0 7 Q S, 5 •r 4' ■ 531) 3 -.�.53� 11 538 +. f * . 3 33 ? i A, . 18 53 A 83 538 3 31) 3� 3 1 19 _ 538 3 35 ©S3B 3 i 10 38W 36 ,. $38 3 h 53$ 3'3, $38 3 .11 y e l � 53B 3 38 �6 3 23 v YT F 53 A 86 t t t/ 53 A 86B Future R137 Bypass Zoning M2 (Industrial, Grncral District) (=Application 41;2P BI (Business, Neighborhood District) _ MHI (Mobile Home Community District) ® Urban Development Area • - - B2 (Business. General Di ,m) Ift MS (Medical Support District) SWSA ® B3 (Business. Industrial Transition District) R4 (Residential Planned Conununlh District) ,S"� $ -•„ fb 4w EM (Extractive Manufacnviug District) w R5 (Resideutiai Recreational Connnuait} District) ` < 53 A 66A < o OW HE (Higher Education District) ` RA (Rural Amt District) — — - MI (Industrial, Light District RP (Residential Per(onnmmc Uistricll 0 250 500 1,000 Feet Case Planner: Candice Frederick County, Virginia Master Development Plan Application Package APPLI ATION MASTER DEVELOPMENT PLAN 1. Project Title: Route 50 Assisted Livina E-cility 2. Owner's Name: ( See Attached) (Please list the names of all owners or parties in interest) 3. Applicant: HHHunt Cortporation (W. R. Cook, Jr_) Address: 117 Edinburgh South, Suite 100 Cary, NC 27511 Phone Number: ( 919) 461-0587 4. Design Company: Bowman Consulting Group Address: 124 East Cork Street Winchester, VA 22601 Phone Number: t540) 722-2343 Contact Name: Michael P. Pointer, ASLA Page 11 Frederick County, Virginia Master Development Plan Application Package_ A PAT .T(''A TTON contd MASTER DEVELOPMEIv t PLAN S. Location of Property: The property is: doeated between the intersections of) 50 (to the east) and Pound Hill Rd and Rte 50 (to the west) on the south side of Rte 50. 6. Total Acreage: 10.47 Ac 7. Property Information: a) Property Identification Number (PIl,�): 53 -A -81/53 -A -82/53B -3-25/53B-3-24 b) Current Zoning: B2 c) Present Use: Open Space d) Proposed Uses: Assisted Living Facility e) Adjoining Property Information: ( See Attached) Property Identification Numbers Property Uses North South East West f) Magisterial District: Back Creek 8. Is this an original or amended Master Development Plan? Original _ Amended X I have read The material included in this package and understand what is required by the Frederick County Department of Planning and Development. I also understand that the master development plan shall include all contiguous land under single or common ownership. All required material will be complete prior to the submission of my ma4er development plan application. Signature: tm U t Y. Date: IQ. Page 12 iacent Owners/ Parcel Numbers Route 50 Assisted r hVing Facility West Parcel ID #: 53B-2-24 Zoned: RA Owner: Judy N. Puffinberger PO Box 113 Winchester, VA 22604 Parcel ID #: 53B-1-1 Zoned: RA Owner: Barbara A. Hahn 2117 Northwestern Pike Winchester, VA 22603 Parcel ID #: 53B-2-29 Zoned: RA Owner: Timothy S. Butcher 113 Stonewall Drive Winchester, VA 22602 Parcel ID #: 53 -A -81A Zoned.- RA Owner: Patricia M. Smith 116 Stonewall Drive Winchester, VA 22602 South.- Parcel outh: Parcel ID #: 53-A-86 Zoned: RA Owner: Trudy Poe O'Donnell 200 Ward Avenue Winchester, VA 22602 On -Site Easement The Potomac Edison Company DB 783, PG 941 Allegheny Power Service Corp. West Winchester Substation Address: 882 Baker Lane Winchester, VA 22603 6 oc titin -n: Echn lane off of Route -50w East. Parcel ID #(s): 53B-3-5, 53B-3-24 Zoned: RA Owner: The Marathon Bank PO Box 189 Dunbar, WV 25064 Parcel ID #(s): 538-3-26, 53B-3-27, 53B-3-28 Zoned: RA Owner: Guy W. & Armitha Wolford 108 Ward Avenue Winchester, VA 22602 Parcel ID #: 53B-3-29, 53B-3-30, 53B-3-31, 5313-3-32 Zoned: RA Owner: Calvin Lee Ritter 152 Linden Drive Winchester, VA 22601 Parcel ID #: 53B-3-35, 53B-3-33, 53B-3-34 Zoned: RA Owner: Joseph I. Scruggs PO Box 243 Winchester, VA 22604 Parcel ID #: 53B-3-36, 53B-3-37, 53B-3-38 Zoned: RA Owner: Nanbodan Properties LLC 2054 Northwestern Pike Winchester, VA 22603 PROPERTY OWNERS Darla Poe Funkhouser 165 renis ings Farm. Court Front Royal, Virginia 22630 amilor 272 Hilda Drive Clear Brook, Virginia 22624 Sharon S. Poe 2840 Back Mountain Road Winchester, Virginia 22602 PHTH Properties, LLC 1151 Cedar Creek Grade Winchester, Virginia 22602 United Bank c/o Donald L. Unger President, Shenandoah Valley Region 2252 Valley Avenue Winchester, Virginia 22601 Special Limited Power of Attorney County of Frederick; Virginia Frederick Planning Web Site: �� cr:r.{redericli.va.us Department of Planning & Development, County of Frederick, Virginia, 107 North Kent Street, Suite 202 Winchester, Virginia 22601 Facsimile 540-665-6395 Phone 540-665-5651 Know All Men By Those Present: That I (We) (Name) Darla Poe Funkhouser (Phone)",'. Phone) (Address) 1 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. �,�� on Pave `i , and is described as Parcel: Lot:`�— Block: Section: Subdivision: �r do hereby make, constitute and appoint: (Name) W - R - "Bo" Cook, Jr. (Phone) (919)461-0587 HH Hunt Corporation (Address) 117 Edinburgh South, Suite 100, Cary, NC 27511 To act as my true and lawful attorney-in-fact for and in my (our) name, place, and stead with full power and authority I (we) would have if acting personally to file planning applications for nip (our) above described Property, including: X Rezoning (including proffers) x Conditional Use Permit X Master Development Plan (Preliminary and Final) X Subdivision X Site Plan X Variance or Appeal X Comprehensive Policy Plan Amendment My attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (We) have e hereto set my (our) hand and seal this day of 200 f Signature(s)� State of Virginia, City/County of s A.edj,&t Li✓ - To -wit: - ,�11141111f/IBJ I; a 0 111 �I a Notary Public in and for the, jurisctk ,; � �A afores ' , certify that the son(s) who signed to the foregoing instrument personally a eared beet irie�QTA � and acknowledged the same before me in the jurisdiction. aforesaid this J'day of PU�t-IC _ � : ASG• #7B`to9$ •:' MV �pMMISSION = My Commission Expires: i�3l�d�j E,T FXPIR� o c NotaH Public Rcvl d 3/17/08 LI `fit/1111411111, Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Web Site: t5 �� t.co.t1 ederick.� a.us Department of Planning & Development, County of Frederick, Virginia, 107 North Kent Street, Suite 202 Winchester, Virginia 22601 Facsimile 540-665-6395 Phone 540-665-5651 Know All Men By Triose Present: That I (We) (Name) Sharon S. Poe (Phone) (Address)`tts�9�3`i�� the owners) -of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Iht.A+. ,@4*No. on Page \ , and is described as Parcel: Lot: ':�-:).Block: .A Section: Subdivision: do hereby make, constitute and appoint: (Name) W.R. "Bo" Cook, Jr. (Phone) (919)461--0587 HH Hunt Corporation (Address) 117 Edinburgh South, Suite 100, Cary, NC 27511 To act as my true and lawful attorney-in-fact for and in my (our) name, place, and stead with hilt power and authority I (we) would have if acting personally to file planting applications for my (our) above described Property, including: X Rezoning (including proffers) Conditional Use Permit X Master Development Plan (Preliminary and Final) X Subdivision X Site Plan X Variance or Appeal X Comprehensive Policy Plan Amendment My attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hand and seal this day of , 200Q , 1__? cam. _ . R /-1 Signature(s) X (d t_�i � f� c A 7P t ) ��)A ��..ALWL y�} Q State of Virginia, City/Countyof�)I1'1A , ,To -wit: ��,►►earn►,.. n a Notary Public in and for the jurisdictJAR/7?�T afores i , certify that tl person(s) who signed to the foregoing instrument personally a peared befbie%'*�id �? rPFt'r and has acknowledged the sante before me in the jurisdiction aforesaid this � day of , 2w POBt tG �/ 0 - REG. #184098 cit" My COMMISSION My Commission Expires: %Z �3 �D % FxpIRES Nota , Public Revisid 3117108 /V WEALTH (3 °�°"rrrrrr►►►►� Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Web Site: ivww.co.frcderick.N?a.us Department of Planning & Development, County of Frederick, Virginia, 107 North Kent Street, Suite 202 Winchester, Virginia 22601 Facsimile 540-665-6395 Phone 540-665-1651 Know All Men By Those Present: That I (We) (Name) PHTH Properties,LLC (Address) \\,\ (, ��V��Ry1. � Lam,- �L _.�1i=� )-1.10�_ the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument NoQ ��f;� on Page UDgLA , and is described as Parcel Lot: -7 Block: Section: Subdivision: \wx> do hereby snake, constitute and appoint: (Name) t^1.R. "Bo" Cook, Jr. (Phone) (919)461-0587 HH Hunt Corporation (Address) 117 Edinburgh South, Suite 100, Cary, NC 27511 To act as my true and lawful attorney-in-fact for and in my (our) name, place, and stead with fu It power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including: X Rezoning (including proffers) x Conditional Use Permit X Master Development Plan (Preliminary and Final) X Subdivision X Site Plan X Variance or Appeal X Comprehensive Policy Plan Amendment My attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or tlrodified. Its witness thereof, I (we) have hereto set my (our) hand and seal this I_rL_ day of 200, Signature(s) State of Virginia, CitylC ofQ,T , To -wit: I, Lu . J JJrl a Notary Public in and for the jurisdiction aforesaid, certify, that the person(s) who signed to the foregoing instrument personally appeared before me, and has ack wledged e same before the in the jurisdiction aforesaid this /5 day of, 2005. My Comtnissi.on Expires: /67,31—/0 Notary Pub)/iic f,} ,��/ S Revised 31I7f08IiJJ7 W(p C • COUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 TO: Frederick County Planning Commission FROM: Michael T. Ruddy, AICP Deputy Director DATE: November 18, 2008 RE: Discussion: 2009-2010 Capital Improvements Plan (CIP) On November 10, 2008, the Comprehensive Plans and Programs Subcommittee (CPPS) Executive Committee met with County Department and Agency representatives to discuss their individual capital improvement project requests, including new projects and modifications to previous requests, associated with the 2009-2010 Capital improvements Plan (CIP). The role of the CPPS in the CIP process was to ensure that the various departmental project requests are in conformance with the County's Comprehensive Policy Plan. The evaluation and prioritization of departmental projects was presented by the individual County departments and agencies and Staff. Also provided was a projected cost for each project as required by the Code of Virginia. The CPPS discussion was typically thorough. Particular focus was once again afforded to the transportation requests and the implementation of the identified transportation improvements. In addition, the connection between the CIP and proffered contributions made with rezoning projects was further reinforced through this year's effort. As you will recall, last year's CIP introduced a project aimed at addressing the capital vehicle and equipment needs ofthe individual fire and rescue companies. A change to this year's CIP is the inclusion of individual Fire and Rescue Company requests as a subcomponent of the CIP that could utilize this element of the CIP. Several CIP projects have been adjusted in recognition of current growth trends and to be generally reflective of the current economic climate. 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Planning Commission Discussion: 2009-2010 CIP November 18, 2008 Page 2 Following the CPPS discussion, the CPPS Executive Committee endorsed the 2009-2010 CIP and endorsed its conformance with the County's Comprehensive Policy Plan. The CPPB Executive Committee forwarded the CIP to the Planning Commission for discussion. It is requested that the Planning Commission and Board of Supervisors consider the proposed 2009-2010 Capital I_mprovements Plan as a discussion item prior to the CIP's advertisement for public hearing. This discussion will provide a valuable opportunity for the collective review of proposed capital projects while also allowing the Commission and Board the ability to determine if additional information or analysis is needed in advance of final consideration of the CIP. It is the role of the Planning Commission to affirm that the 2009-2010 CIP is in conformance with the Comprehensive Policy Plan. Please find attached with this agenda item: a summary of the proposed 2009-2010 CIP, and a draft copy of the proposed 2008-2009 CIP, which includes three maps illustrating the known locations of the CIP requests. If adopted, the CIP and included maps will ultimately become a component of the Comprehensive Policy Plan, which would satisfy the review requirement of Section 15.2-2232 of the Code of Virginia, which states that no public facility shall be constructed unless said facility is a "feature shown" within a jurisdiction's comprehensive plan. Please contact the Planning Department should you have any questions regarding this information. Attachments MTR/bad FREDERICK COUNTY VIRGINIA PROVEMENTS PLAN 47 L TABLE OF CONTENTS INTRODUCTION............................ • . •............................................. 1 PROJECT RECOMMENDATIONS....................................................... 2 Frederick County Public Schools .............................................. . . ...2 Frederick County Parks and Recreation Department ............................2 Handley Regional Library ........................................................ 3 Transportation Committee.......................................................... 3 Winchester Regional Airport ....................................................... 3 County Administration...............................................................4 2009-2010 CAPITAL PROJECTS MAP .................................................. 5 2009-2010 COUNTY PUBLIC SCHOOLS CAPITAL PROJECTS MAP........... 7 2009-2010 TRANSPORTATION PROJECTS MAP .................................... 9 2009-2010 CAPITAL IMPROVEMENT PROJECTS TABLE ........................ I I CIP TABLE EXPLANATIONS............................................................ 17 PROJECT FUNDING ............................................ • ...........................17 PROJECT DESCRIPTIONS................................................... . ........ . ... 18 Frederick County Public Schools .............................................. . ....18 Frederick County Parks and Recreation Department .................... . .......22 Handley Regional Library...........................................................27 Transportation Committee...........................................................29 Winchester Regional Airport ...................... . . ............................... 33 County Administration.............................................................. 38 Fire and Rescue...............................................................39 Individual Fire & Rescue Company Requests ................... . ........42 CAPI'T'AL IMPROVEMENTS PLAN EP�ETS►ERICK COUNTY 2009-2010 INTRODUCTION Section 15.2-2239 of the Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local Planning Commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the county for the ensuing five years. The CIP is updated annually. Projects are removed from the plans as they are completed or as priorities change_ The plan is intended to assist the Board of Supervisors in preparation of the county budget. In addition to determining priorities for capital expenditures, the county must also ensure that projects contained within the CIP conform to the Comprehensive Policy Plan. Specifically, the projects are reviewed with considerations regarding health, safety, and the general welfare of the public. When the CIP is adopted, it becomes a component of the Comprehensive Policy Pian. The CIP is strictly advisory; it is intended for use as a capital facilities planning document, not for requesting funding allocations. Once adopted, project priorities may change throughout the year based on changing circumstances_ It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further in the future it is projected. Transportation projects are included in the CIP for a third year. The 2007-2008 CIP included transportation projects for the first time. The reason for this change was that state code now allows for transportation projects to appear in the CIP. The addition of transportation projects to the CIP is in no way an indication that Frederick County will be independently undertaking these projects. Funding projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing. 1 PROJECT RECO NEAElRATIONS Frederick County Public Schools The Public Schools top priority remains a new transportation facility. This project involves the site acquisition, approximately 50 acres, and development of a new transportation facility for the public school system. The site will house administration, driver training areas, driver and staff meeting areas, mechanical service and repair bays, inspection bay, wash bay, and fueling bays. In an effort to maintain educational facilities that will handle the growing student population, the construction of two new elementary schools is recommended within the UDA (Urban Development Area). A new high school and a new middle school have also been requested in anticipation of the future demand of a growing student population. A number of school renovations and relocations are proposed, several of which are aimed at accommodating an all day Kindergarten program. The Elementary School renovations have been updated to reflect the phased construction of these improvements projects. This year's CIP continues to include a request to renovate and expand the current administration building on Amherst Street. In recognition of the current construction of the first phase of this expansion, this request has been modified to include the 2nd and 3rd Phases of this project. Parks & Recreation The indoor aquatic facility continues to be proposed as the top priority of the Parks and Recreation Department for the fourth year in a row. Phase Il of the Bike Trail project in the Sherando area is included the plan. The Parks and Recreation Department has proposed to acquire land in both the eastern and western portions of the county for the development of future regional park system. Both land acquisitions call for 150-200 acres of land to accommodate the recreational needs of the growing population. The majority of the recommended projects are planned for the county's two regional parks (Sherando & Clearbrook). Nine projects are planned for Sherando Park: upgrade of baseball lighting, upgrade pool amenities, a soccer complex, maintenance compound and office, skateboard park, parking and multi-purpose fields with trail development, a softball complex, picnic area with a shelter, and an access road with parking and trails. The soccer complex has increased in priority in recognition of a partnership opportunity with a co-sponsored organization, BRYSA. There are currently five projects planned for the Clearbrook Park which include, upgrade of baseball lighting, upgrading pool amenities, a new open play area, a tennisibasketball complex, and shelter with an area for stage seating. The upgrade of pool amenities at the swimming pools at both parks will include the addition of water slides and a spray ground. N Handley Regional Library The Handley Regional Library continues to recommend four projects, consistent With their 2008-2009 request. The library's top priority is a parking lot expansion as well as improvements to sidewalk access at the Bowman Library. The parking lot expansion would accommodate 121 more parking than what is currently available. The library wishes to extend the sidewalks to serve residents traveling from the east to Lakeside Drive. The three remaining projects request that funding be provided for new library branches throughout the county which include the areas of Gainesboro, Senseny/Greenwood Road, and Route 522 South, with the latter two being located within the UDA (Urban Development Area). Transportation Committee This is the third year the Transportation Committee is providing project requests for the CIP. Virginia State Code allows for transportation projects to be included within a locality's CIP. Funding for transportation project requests will likely come from developers and revenue sharing. Implementation of transportation projects does not take away funding for generalized road improvements. The Transportation Committee has requested funding for twelve projects. The twelve requests include projects that entail widening of major roads; key extensions of roads that help provide better networks, bicycle and pedestrian improvements, and the addition of tum lanes at current unsafe intersections. The relocation of the Senseny Road bicycle and pedestrian improvements and the Eastern Road Plan are the only addition to this year's CIP Winchester Regional Airport The Airport component of the CIP has been modified to be more consistent with the capital planning requirements of the Virginia Department of Aviation. While more projects are included in this CIP than in previous years, several requests represent different phases of construction of these capital improvements. Several of the Airport requests were carried forward from previous years including the request to renovate the terminal building, the request to construct a new airfield maintenance building, a request to upgrade the airfield lighting system to enhance safety for aircraft use of the facility, and two additional requests which were new last year which address the rehabilitation of Runway 14/42 and a new north side Taxi way Connector. In addition to the two previous requests to acquire additional parcels along Bufflick Road this year's CIP includes the acquisition of additional parcels along Bufflick Road which are required to meet noise abatement requirements and will facilitate the proposed expansion of the airport facility. 2 Funding for air- _,o--+ projects is dP, �TPd rhSo,�gh a complex formula where the federal and state governments contribute a majority of the funding, with Frederick County and the other jurisdictions providing the remaining funding. County Admninistratio n ,(including Fire and Rescue) The structure of the County Administration section of the CIP has been modified to better reflect the enhancements to the Fire and Rescue component of the CIP. which were included last year. This year's CIP also reflects the input provided by the Country's Volunteer Fire and Rescue Companies. This is in an effort to further establish the connection between the CIP and the acceptance of proffered contributions made to mitigate the impacts of development projects. The capital requests of the individual Fire and Rescue Companies have been added as a component of this year's CIP. Modifications to two of the County's refuse convenience sites continue to be a Public Works priority. The first request is that the current Gainesboro facility be moved. A fenced, accessible two -acre site will be constructed along North Frederick Pike in close proximity to the existing site on Old Gainesboro Road. This project will require several months to complete and include fencing, earthwork, a retaining wall, electric, lighting, paving. and landscaping. The other request is for the expansion/relocation of the Gore Refuse Site to allow for a trash compactor, which will reduce operational costs, by compacting trash before it reaches the landfill. Fire & Rescue has requested the relocation of two current fire stations in order to operate more efficiently. The top project for the County Administration's Fire and Rescue component is the creation of Fire & Rescue Station 422 in the vicinity of Route 277, with the ability to provide an annex facility for other county related offices. The collaboration of this project with other community users and a land use planning effort was a key element of the Route 277 Land Use Plan. Fire and Rescue has added a project which provides for the capital apparatus needs of this facility. Two new projects for Fixe and Rescue are the creation of Station 923, a new facility located in the vicinity of Crosspointe and a Fire & Rescue Regional Training Center. Such a Regional Public Safety Training Center potentially consisting of an administrative building, multi -story burn building, multi -story training tower, vehicle driving range, shooting range, and numerous other training props. This project will incorporate emergency medical services, fire, hazardous materials, rescue, law enforcement, industrial, and educational institutions located within the region. 2 2009-2010 Capital Improvements ats Specific or Approximate Locations Parks and Recreation 1 Sherando Park 2 Clearbrook Park 3 Future Western Parkland 4 Future Eastern Parkland County Administration 1 Gainesboro Convenience Site Relocation 2 Gore Convenience Site Expansion 3 Annex Facility! Fire & Rescue Station 4 Round Hill Fire Station Relocation 5 Clearbrook Fire Station Relocation 6 Fire & Rescue Station 23 1, Airport Library 1 Bowman Library - Parking Lot and Sidewalk Addition 2 Northern Frederick County Library Branch 3 Library Branch - Senseny & Greenwood 4 Library Branch - Rt 522 South 2009-2010 Frerler->chc Comity Capital Improventents.- Pb, -,fn Note: 0 12,500 25,000 50,000 75,000 uYirtca��a�aut�gr��uoy Created by Frederick County Department of 0 2 4 Feet $ 12 Planning & Development Map represents the Capital Improvirent Requests Miles submitted by various county departments. >_1 Note: 0 12,500 25,000 50,000 75,000 uYirtca��a�aut�gr��uoy Created by Frederick County Department of 0 2 4 Feet $ 12 Planning & Development Map represents the Capital Improvirent Requests Miles submitted by various county departments. 2009-2010 New ,Sc. :o l Localtions Map Created by Frederick County Dept of Planning & Development 11/06/08 N WE S 0 1 2 4 Miles School Locations Are Most Appropriate Within the UDA IIS` ' ( '/ �� \ / /� \ �'�hrTFN ��RCN.;•r ,' % HICC Rp ' ti J2� SAINT CLAIR RD '. ✓ f lJf (� j \ rr a a AN .,,`t.•c✓ - �� e� �0, `HOPf*6LL RD .7 / DRUCETOWN RD JQu/\ ¢o� "` ..-_ , -, GLFNDOBpryRp rJ 'P� ,fes,• � ` f '�..��. '- HOLLOW` 40 r rUND PINE RD I�`1ti1�RDUNO HILLRD''-' • ,� s..::., 7 r J 1 v41LEY MILL1 yyY AA /' SENSEAf i --- 2009-2010 o.�� j Capital Improvement Plan i. r RAD �wr Transportation Projects CONTINUE RT37 PLANNING ENGINEERING WORK 181 EXIT 307 RELOCATION WARRIOR DR EXTENSION r TO NEW EXIT 307 CHANNING DR EXTENSION TO RT50 RT11 N OF WINC ,'. - . �•.iJ WIDENING TO WV LINE BRUCETOWN RD/HOPEWELL RD 11 /x/` r r,22 ARMELRD r' ALIGNMENTAND INTERSECTION �r Ste hens Git' SENSENY RD a WIDENING EAST EASTTEVIS EXTENSION TO RDWAY RUSSELL 150 & 181 INVERLEE WAY; CONNECTION FROM O 7 Jy°2� r / RT50 TO SENSENY RD O / o ! FOX DR; INSTALL RT Frederick County Dept of TURN LANE ONTO RT522 Planning & Development ,5 `' °¢=`A//•.,eCF , ' 107 N Kent St 7 RENAISSANCE DR Winchester, VA 22601 j - I-P—.CO.FREDERICK.VA.US November 06, 2006 Senseny Rd Bike & r' 1 ° _.•;F ` l Pedestrian Improvements - � 1 County Total Project Department Priority County Contribution Per Fiscal Year Contributions Notes Costs 2009- 2010- 2011- 2012- 2013 - Projects 2010 2011 2012 2013 2014 Public Schools Transportation Facility 4,500.000 10,500.000; 3,220,000 $18,210,000 $18,220;000 Bass Hoover Elementary Kindergarten Renovation 464,000 636,000 $1,100,000 $1,100,000 Replacement Frederick Middle 1,700,000 504,000 221500.000 9,292,000' $33,992,000° 833,992,000 Robert E. Aylor. Renovation 600,000 7,375,000 7,725,000 3,375,000 2,925,000 $22,000,000 $22,000,000 Fourth High School 61000,000 11,500,000 1=8,000,000 19,500,000. 10;150,000 $55,:250,0(?0 $5$:050,000 Apple Pie Ridge Elementary Phase 2 Renovation TBD TBD iFCPS Office Expansion Ph 2&3 500,000 4,700,000 9,.8101000 $14,51O,OOf!t14,510,000 James Wood High School Renov. TBD TBD :Bass Hoover Elernentary Phase 2 Renovation Fifth Middle School 2,250,000 1,000,000 3,829,000 $33,992,000 D $33,992,000, Elerrientary School #13 111251000 700,000 6,000.000 $23.2,00,1000: D $23,200,,0001 Elementary School#14 1,125,000 $23,200,000 D $23,200,000' Parks & Recreation lndoorAquAtic Faeilitjr 16 $15,i63,L100 Clearbrook & Sherando Baseball Field Lighting 1,252,498 $1,252,498' $1,252,498 (park Land Western Fred. Go 3,367,728 $3,367,728 $3,367,728 Park Land Eastern Fred. Co. 4,490,510 $4,490,510 $4,490,510 Bike Trall (Phase Il) 462,60;0= $462.,600 $462,600 Clearbrook & Sherando Water Slide/Spray Ground 1,251,208 $1,251,208 $1,251,208 Sherando 'Soccer/Multi Use Fields 1,121,998 $1,121,998- $1,121.998 Sherando Maintenance Compound 374,310 $374,310 $374,310 Clearbrook -open Play Areas 478 566 $478,568 $478,563 Sherando Access Road w/Parking/Trails 1,540,626 $1,540,626 $1,540,626 Sherando LakellradslParktng»2 Fields 1,360,610 $1,;360,810 1i1,360,61fl Sherando Skateboard Park 513,089 $513,089 $513,089 "Sherando Softball Complex 671,062 $571,062 $871,062 Clearbrook Tennis/Basketball Complex 526,355 $526,355 $526,355 Sherando Picnic Ar=eas 804,243 $604,243° : $804,243 Clearbrook Shelter Stage 508,402 $508,402 $508,402 :Multi Generational Center 8,802,606 $8,802,605. $8,802606 Regional Library Bowman Parking Lot/Sidewalk 258,028 $258,028: $258,028: Gainesboro Branch 202,516 1,989,180 $2,191,696 $2,191,696 'Senseny/Greenwood Branch IvaA. NIA, Route 522 Branch N/A N/A County Total Project Department Priority Count Contribution Per Fiscal Year Contributions Notes Costs 2009- 2010- 2011- 2012- 2013 - Projects 2010 2011 2012 2013 2014 Transportation Route 37 Engineering 1,500,000 1.500,000, $1,500,000 E $3,000,000, 1-81 Exit 307 Relocation $60,000,000 E $60,000,000 Warrior Drive Extension $23,200,000 E $23,200.000: Channing Drive Extension $20,600,000 E $20,600,000 Widening of Route 11 North $47,800,000 E $47,800,000' Brucetown/Hopewell Realign. $3,000,000 E $3,000,000 Senseny Rvad Widening $22,.800,000 E $22,800,000 East Tevis Street Extension $2,600,000 E $2,600,000 Inveriee Way $10,200,000 E $10,200,00:0 Fox Drive $250,000 E $250,000 Rerttsaisance Drive $2,000,000 E $2,000,000' Senseny Road Pike & Ped 150,000 150,000 150,000 1,550,000 $2,000,000 E $2,000,000 Revenue Sharing 500,000 500,000, 500,000 500,000: 500.,000 $31000,000 E $3:000,000 Eastern Road Plan Improvements TBD TBD Winchester Airport Rehab RNV14/32, Upgrade Airfield D 430,000 $6,600 A,B $430,000 Land Acquisition, Lot 50 325,000 $65,000 A $325,000 Rehab RfW14/32, Upgrade Airfield Construction 4;000,000 $80,OOQ A,B $4,000,00.0 N Side T/W Connector Construction 1,250,000 $25,000 A $1,250,000 =Design T/W Releo Phase 1. 200,OOb $4,000 A,B 000,000 Land Acquisition, Lots 51, 52 35,000 550,000 $117,000 A $585,000 Design Terminal Building Renovation 300,000 $300,000 $300,000 Construct Terminal Building Renovation 3,000,000 $3,000,000 $3,000,000 -Replace HVAC Terminal Building 330,000$330,000 $330,000= Renovate Interior Terminal Building 150,000 $75,000 $150,000 Airfield Maintenance Building 330.000 250,000 $234,750 A: 0,80,000 Land Acquisition, Lots 47,47A,48 35,000 735,000 $154,000 A $770,000 `Land Acquisition, Lots 54,68 35,000 585,000 $124,000. A 620.,000 Land Acquisition, Lots 64,65 35,000 $124,000 A,D $620,000 Land Acquisition, Lots 66,67 35,000l 585,000 $124,000 A $620,000 County `total Project Department Priority County Contribution Per Fiscal Year Contributions Notes Costs 2009- 2010- 2011- 2012- 2013 - Projects 2010 2011 2012 2013 2014 County Administration Relocation of Galnesboro Site 462,500 . $462,500 $462,500 Relocation/Expansion Gore Site 50,000 385,500 $435,500 $435,500 Fire &Rescue Fire & Rescue Station #22 (277) 400,000 1,100,000° 1,600,000 $3,,1.00,000` X3,1+10,000 Fire & Rescue Station #22 (277) Apparatus 100,000 700,000 $800,000 $800,000 .Station #15 (Round Hill) Relocation $a,608,1�0 $4 608,160 Station #13 (Clearbrook) Relocation 3,240,000 $3,240,000 $3,240,000 Station #k 23 (Crosspointe) Now Facility 50,000° 1,950,000° 1,000,000 $1,000,000 $3,000,Oi70 Regional Training Center I 75,000 1,250,000 10,000,000 6,500,000 $1,075,000 D $29,075,000 :Fire & rescue Capital Equipment 200,000 200,000 2b0,000 200,000 200,000 $11000,000 E $1,000,000 See following Fire & Rescue Company Capital Equipment Requests Total $529 864 29� Fire & Rescue Company Capital Equipment Requests Technical Rescue Equipment for Stephens City Fire & Rescue $105,000° $105,000 Groundwater Reduction Project for Greenwood Vol. Pre & Rescue Co: $50,000 �50,Q00 Ambulance Replacement Project for Greenwood Vol, Fire & Rescue Co. $150,000: $15fl,fl00 Pumper/Tanker for Middletown Vol Fire & Rescue Co, $552,000 $652,000= Ambulance for Middletown Vol. Fare & Rescue Cc $200,000 - $2(10,000' North Mtn, Fire & Rescue Station Modification $32,000- $32,000= North Mtn. Fire & Rescue Station Medic Unit Ac uisistion $1 59 000' $159,00.0 A= Partial funding from VA Dept. of Aviation B= Partial funding from FAA C= Partial funding from private donations D= Funding goes beyond displayed 5 years E= Partial funding anticipated through development & revenue sources N/A= Not Available TBD= To be Determined Total $1,248,000 THE CIP TABLE CON'T'ENT DESCRIPTIONS The Capital hnprovements Plan table, on the previous pages, contains a list of the capital improvement projects proposed for the ensuing five years. A description of the information in this table is explained below. Department Priority- Thepriority rating assigned by each agency or department for their requested projects_ Project Description- The name of the capital improvement projects. County Contribution- The estimated dollar value that will be contributed for each listed by indi��idual fiscal years and by total contributions over the project. This value is five-year period_ The total contribution column, located to the right of the fiscal year columns, does not include debt service projections. Notes- Indicates the footnotes that apply to additional funding sources for particular projects. Total Project Costs- The cost for each project, including county allocations and other funding sources. PROTECT FUNDING The projects included in the 2009-2010 Capital Improvements Plan have a total project cost to the county of $529,554,293 primarily over the next five years. • School projects are funded through a combination of loans from the Virginia Public School Authority and the Virginia Literary Fund. • Funding for Parks and Recreation Department projects will come from the unreserved fund balance of the County. The Parks and Recreation Commission will actively seek grants and private sources of funding for projects not funded by the county. • Airport projects will be funded by contributions from the federal, state, and local governments. The local portion may include contributions from Frederick, Clarke, Shenandoah, and Warren Counties, and the City of Winchester. The inclusion of transportation projects to the CIP is in no way an indication that Frederick County will be independently undertaking these projects. Funding projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing. 2 Frederick County Public Schools Project Priority Lisf PRIORITY 1 Transportation Facility Description: This project involves the site acquisition, approximately 50 acres, and development of a new ansportation facility for the public school system. The site will house administration, driver training areas, driver and staff meeting areas, mechanical service and repair bays, inspection bay, wash bay, and fueling bays_ Capital Cost: $18,220,000 Justification: The current transportation site has outgrown the current facilities and there is not sufficient area to expand_ The increase in student mernbersi ip, coupled with stringent laws and reWilations that govern the operation and maintenance of school transportation vehicles, requires a much larger and upgraded transportation facility. Construction Schedule: Construction will take 24 months_ PRIORITY 2 `- Bass Bass Hoover Elementary School Renovations Description: Currently, Bass -Hoover serves grades It -5. The building is in good condition, but several major issues need to be addressed. These items will be addressed in two phases. This project represents the first phase. A building addition wi'I be needed in this phase to address the implementation of a full-day kindergarten program in the fall of 2009. In the second phase, a renovation of the remaining facility will be completed. Several of the major issues to be addressed in this renovation include open classroom space, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. Capital Cost: $1,100,000 Justification: These renovations are needed to a number of areas to insure economic and efficient operation of the schools for years to come and to accommodate a full day kindergarten program. Construction Schedule: Begin Construction FY 09-10 PRIORITY 3 Replacement of Frederick County Middle School Description: The replacement of Frederick County Middle School will have a program capacity of 850 students and serve grades 6-8. The project location has been requested in the western portion of Frederick County between Route 50 West and Route 522 North in the area of Hayfield Road. It will contain approximately 166,000 square feet of floor area and be located on approximately 35 acres. Capital Cost: $33,992,000 Justification: With the need for renovations at the current school to major mechanical systems, items dealing with ADA compliance, increasing membership, location of the 2 facility, concern for best building configuration for the delivery of instruction, and the connectivity to other department projects. Construction Schedule: Construction will take 36 months_ PRIORITY 4 Robert E. Aylor Middle School Renovation Description: This project involves renovations of the current facility. Major areas to be included in the project are additional classroom space and storage space; a complete replacement of fire alarm and communication systems, plus roof replacement; upgrade of electrical and plumbing; and complete replacement of mechanical systems. Capital Cost: $22,000,000 Justification: Robert E. Aylor Middle School is soon to be 37 years of age and renovations are needed to a number of different areas to ensure economic and efficient operation of the school for years to come. Construction Schedule: 48 Months PRIORITY 5 Fourth High School Description: This project consists of the development of a fourth high school serving grades 9-12 with a program capacity of 1,250 students. The project location has yet to be determined, but will have a floor area of approximately 242,000 square feet and is to be located on approximately 80 acres of land. Capital Cost: $55,250,000 Justification: This project will address continued growth in student enrollment in the school division over the next five years. It is anticipated that student enrollment will increase at all levels. Student enrollment in the high schools by the fall of 2012 is projected to be 4,257. Construction Schedule: Construction will take 48 months PRIORITY 6* Apple Pie Ridge Elementary School Renovations Description: Currently, the building serves grades K-5. The building is in good condition; however, several major areas need to be addressed. These items will be addressed in two phases. The first phase, kindergarten renovation, was completed this summer. In the second phase, a renovation of the remaining facility will be completed. Several of the major issues to be addressed in this renovation include open classroom space, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. Capital Cost: $TBD 2 Justification: Apple Pie Ridge Elementary School is over 30 years old and renovation is needed to a number of areas to ensure the economical and efficient operations of the school for years to come. Construction Schedule: Begin Construction FY I1-12 PRIORIVV 1 Frederick County Administrative Office Expansion Description: The facility contains 20,592 square feet, which does not include the 5,000 square foot Annex that is currently being constructed or the seven modular units that have been added to help address the need for additional space. The expansion will address the need for office and meeting space, will take advantage of advances in technology, and will provide mechanical, plumbing and electrical wiring to code. Capital Cost: $14,510,000 Justification: The administrative offices will serve 110 current staff housed in the present Frederick County Public Schools Administration building. Construction Schedule: 24 Months PRIORITY S James Wood High School Renovation Description: This project involves renovations of the existing facility. Major areas to be included in the project include increased electrical service and distribution to support technology; technology cabling, hardware, and its installation; upgrade of plumbing and mechanical systems; and modification of instructional areas to support instructional delivery. Capital Cost: $TBD Justification: Updating the facility will assist the school division in meeting the community needs for the citizens and high school student in the James Wood High School attendance zone. Construction Schedule: July 2012 PRIORITY 9* Bass Hoover Elementary School Renovations Description: Currently, the building serves grades K-5. The building is in good condition; however, several major areas need to be addressed. These items will be addressed in two phases. In this second phase, a renovation of the remaining facility will be completed. Several of the major issues to be addressed in this renovation include open classroom space, ATEA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. Capital Cost: $TBD 2 Justification. Bass Hoover Elementary School is over 30 years old and renovation is needed to a number of areas to ensure the economical and efficient operations of the school for years to come. Construction Schedule: Begin Construction FY 11-12, 36 months PRIORITY 10 Fifth Middle School Description: This project consists of the development of a new middle school serving grades 6-8 with a capacity of 850 students. The project location has yet to be determined but will have a floor area of approximately 166,000 square feet and will be located on approximately 35 acres of land. Capital Cost: $33,992,000 Justification: This project will address continued growth in student enrollment in the school division over the next seven years_ It is anticipated that student enrollment will increase at all levels. A projection using cohort migration shows enrollment in the middle schools by the fall of 2015 to be 3,460. Based on this projection, it will be necessary to construct the fifth middle school in Frederick County to open in that time frame. Construction Schedule: Construction will take 48 months. PRIORITY 11 Elementary School 913 Description: This is a single -story elementary school with a floor area of approximately 100,000 square feet located on 15 acres. The facility will be designed to accommodate a student membership of 750. The outdoor facilities will include three pods of grade -level appropriate playground equipment, one asphalt play area, one softball field, and a physical education field. This facility will meet or exceed all Virginia Department of Education's new construction requirements for K-5 elementary schools. Capital Cost: $23,200,000 Justification: This project will address continued growth in student enrollment in the school division over the next six years. It is anticipated that student enrollment will increase at all levels. A projection using cohort migration shows enrollment in the elementary schools by the fall of 2014 to be 6,627. Based on this projection, implementation of full-day kindergarten, and renovations at Apple Pie Ridge and Bass - Hoover Elementary Schools, it will be necessary to construct the 13`t' elementary school in Frederick County to open in that time frame. Construction Schedule: Construction will take 36 months. 2 PRIORI'T`Y 12 Elementary School #14 Description: iris is a single -story elementary school with a floor area of approximately 100,000 square feet located on 15 acres. The facility will be designed to accommodate a student membership of 750. The outdoor facilities will include three pods of grade -level appropriate playground equipment, one asphalt play area, one softball field, and a physical education field. This facility will meet or exceed all Virginia Department of Education new construction requirements for K-5 elementary schools. Capital Cost: $23,200,000 Justification: Significant residential growth in Frederick County is expected to resume once the economy recovers, with the result that school enrollment is expected to exceed program capacity in FY 2019-20. Construction Schedule: Construction will take 36 months. Parks & Recreation Department Project Priority List PRIORITY 1 Indoor Aquatic Facility Description: This facility would house a leisure and competitive lap swirnmi.ng pool with an office, storage and locker rooms. This facility should be located on property owned or proffered to the County and would utilize approximately 8-12 acres with parking. Capital Cost: $15,163,000 Justification: There are no indoor public pools in Frederick County. By constructing the indoor pool, it would permit the department to meet citizen programming demands, provide an instructional facility, as well as provide the area with a facility that would attract new businesses to the community. This facility would be available to all area residents. The construction of this project will provide a facility to offer year round recreational programming for the residents of Frederick County and provide a facility for competitive scholastic programs. Construction Schedule: Completion in FY 09-10. PRIORITY 2 Baseball Field Lighting Upgrade Description: This project involves upgrading the lighting at both Clearbrook and Sherando parks Baseball Facilities. The upgrade would involve the removal of the existing fixtures and wooden poles and their replacement with fixtures that meet Little League International Standards on all little league fields. Capital Cost: $1,252,498 2 Justification: This project will provide recreational opportunities for the Clearbrook Park and Sherando Park service area which includes all county residents. Park visitation at the two district parks exceeds 425,000 annually and is growing. Construction Schedule: Comp1G on in FY 09-10 P -RI 0RI N 3 Park Land — Western Frederick County Description: Parkland acquisition in the western portion of the county. Capital Cost: $3,367,728 Justification: A new 150-200 acre regional park would be utilized by the entire county population. This project would reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for the Frederick County service area, as recommended by the Virginia Outdoors Plan. The location of this project would provide parkland to create more accessible recreational facilities to residents in western Frederick County. Construction Schedule: Completion in FY 09-10 PRIORITY 4 Park Lard - Eastern Frederick Conn y Description: Parkland acquisition in the eastern portion of the county. Capital Cost: $4,490,510 Justification: A new 150-200 acre regional park would be utilized by the entire county population. The park would be located in the primary growth center of Frederick County. This project would reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for the Frederick County service area, as recommended by the Virginia Outdoors Plan. Construction Schedule: Completion in FY 10-11. PRIORITY 5 Bike Trail Phase II - Sherando Park Description: 10' bike/pedestrian trail at Sherando Park, north side of Route 277, and running from the existing trail, parallel to Warrior Drive, and joining with the trail at the Old Dominion Greens Subdivision. The design and engineering has been completed for this project. Capital Cost: $462,600 Justification: This facility would provide recreational opportunities for the Sherando Park service area and the entire Frederick County Community. Construction Schedule: Completion in FY 10-11. 2 PRIORITY 6 Swimming Pool Improvements — Sherando/Clearbrook Description: This project consists of removing the diving beards and installing two water slides at both Sherando a►1d Clearbrook Park. The -upgrade would also include the addition of a spray ground with 10-12 features at each pool Capital Cost: $1,251,208 Justification: This project is expected to increase pool attendance by 30 percent while providing recreational opportunities for both the Sherando and Clearbrook Park service areas. Construction Schedule: Completion in FY 10-11. PRIORITY 7 Soccer Complex- Sherando Park Description: This project includes the development of one soccer field (artificial grass); access paths; restrooms; concession; one picnic shelter; a plaza, landscaping; and lighting (one field). Capital Cost: $1,121,998 Justifi�ution: This facility will serve the entire county population and will be utilized by the Frederick County School System. Consiuction Schedule: Completion in FY 10-11 PRIORITY 8 Maintenance Compound and Office — Sherando Park Description: This project involves the construction of a 1,200 square -foot office and a 4,000 square -foot storage shed for operation at Sherando Park. Capital Cost: $374,310 Justification: This facility will enable the County to maintain equipment and facilities in a more responsible and effective manger. The additional responsibility to maintain the outdoor facilities at Sherando High School, Robinson Learning Center, Armel Elementary, Orchard View Elementary, Bass Hoover Elementary, Middletown Elementary, R.E. Aylor Middle, Admiral Byrd Middle, and Evendale Elementary, increases the need for more storage, maintenance, and office space. Construction Schedule: Completion in FY 11-12 PRIORITY 9 Open Play Area — Clearbrook Description: This project includes development of a picnic shelter; six horseshoe pits; a volleyball court; croquet turf; shuffleboard; parking; refurbishing the existing concession 2 stand; landscaping (14 shade trees); peripheral work; and renovations to existing shelters, restrooms, access paths, and parking areas on the south side of the lake. Capital Cost: $478,565 vustifica ion: These facilities iVill provide recreational oppor�wiities for the Clearbrook Park Ser<<'ce Area which will lessen the disparitj' between t-he n,�tu.- r --f paSs�tTe recreational areas needed to meet the minimum standards for this service area. Clearbrook Park offers the best location for this development. Construction Schedule: Completion in FY 11-12. PRJORITY 10 Access Road with Parking and Trails- Sherando Park Description: This project involves the development of an entrance and 1,800 linear feet of access roadway from Warrior Drive; a 100 space parking area; and 2.8 miles of trails. Capital Cost: $1,540,626 Justification: This facility will provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. The development of this facility will reduce the needs gap between the number of existing passive recreational areas and the number required to meet the minimum standards established for the service area. Construction Sehedul--: Completion in FY 11-12. PRIORITY 11 Lake, Parking, and Trail Development with two Multi-purpose Fields Description: This project involves the development of a 12 acre lake; 1.5 mile trail system around the lake; 800 linear feet of access roadway; lighted parking lot with 125 spaces; and development of two irrigated 70xl20 yard multi-purpose fields. Capital Cost: $1,360,610 Justification: This facility will provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. The development of this facility will reduce the needs gap between the number of existing passive recreational areas and the number required to meet the minimum standards established for the service area. Construction Schedule: Completion in FY 11-12. PRIORITY 12 Skateboard Park - Sherando Park Description- This project recommends the development of a skateboard bowl, a half pipe; an open skate area; vehicle parking; an access road; fencing; and landscaping. Capital Cost: $513,089 2 Justification: This facility will enable the County to provide a recreational facility that has been identified in the County Comprehensive Plan for recreational facility development_ Construction Schedule: Completion in FY 12-13. PRIORITY 13 Softball Complex- Sherando Park Description: This project includes two softball fields; an access road; parking spaces; and landscaping. Capital Cost: $671,062 Justification: This facility would provide recreational opporttlmities for the entire county population, as well as the Frederick County School_ System. Presently, there are ten softball and baseball fields within the county's regional park system_ Eight of the existing fields must serve a dual purpose of facilitating youth baseball, as well as adult softball programs_ With the increased usage of these fields, it has become increasingly difficult to facilitate these programs. This project is needed in order for the Parks and Recreation Department to accommodate the existing demand for youth baseball and adult softball programs. Construction Schedule: Completion in FY 12-13 PRIORITY 14 TenaisBasketball Complex- Clearbrook Park Description: This project includes the development of four tennis courts; two basketball courts; a shelter; access paths; parking; and landscaping. Capital Cost: $526,355 Justification: These facilities will be available to all county residents_ Currently, there are no tennis courts or basketball courts in the Clearbrook Park Service Area. Clearbrook Park is utilized by over 180,000 visitors annually; therefore, these facilities are needed. Construction Schedule: Completion in FY 12-13 PRIORITY 15 Picnic Area- Sherando Park Description: This project includes a restroom/concession area; four picnic shelters; playground area; access paths; parking; and landscaping. Capital Cost: $804,243 Justification: These facilities would be used by the residents of Sherando Park service area. This area of the county is growing and is deficient in passive recreational opportunities. This development is needed to reduce the gap between the number of existing facilities and the minimum standards for the Sherando Park service area and southeastern Frederick County_ Construction Schedule: Completion in FY 13-14 2 PRIORITY 16 Shelter/Stage Seating- Clearbrook Park Description: This project includes the development of a shelter With a performance stage; refurbishing existing restrooms and access paths; and renovations to the lake. Capital Cost: $508,402 Justification: This facility would be used by the entire county population. Presently, there are no facilities to accommodate cultural programs within the county's park system. This project is needed to provide a facility for cultural activities. Construction Schedule: Completion in FY 13-14 PRIORI T Y 17 Multi -Generational Community Center Description: The project involves building a 44,000 square foot facility that would contain an indoor track and at least two basketball courts. The court area would be designed to be used by indoor soccer, baseball, softball, wrestling, volleyball, tennis and badminton. The area could also be used for special events. Additionally, the project would house a fitness center, multi-purpose rooms, office, storage, and locker rooms. Capital Cost: $8,802,605 Justification: This facility would give the Parks, and Recreation Department the ability to offer year round recreational programming to the residents of Frederick County. The department can no longer meet the programming and facility needs of the County residents. Construction Schedule: FY 13-14 Handley Relzional Library Project Priority List PRIORITY 1 Bowman Library Parking Lot and Sidewalk Extension Description: This proposal is to expand the parking lot on the Lakeside Drive side of the library from 101 to 221 parking spaces, and to provide a sidewalk that will extend approximately 400 to 500 feet beyond the sidewalk that now borders the parking lot to connect to the sidewalk on Lakeside Drive. Capital Cost: $258,028 Justification: The parking lot expansion is needed to relieve overcrowding and to accomli�odate library patrons. The sidewalk is necessary to provide safe access for pedestrians to the library. Planning consideration for alternative modes of transportation such as bicycle connectivity should also be considered. Construction Schedule: Completion in FY 09-10 2 PRIORITY 2 Northern Frederick County — Gainesboro Library Branch Description: Construction of a 7,000 to 10,000 sq. ft. branch library_ Initial parking should be for at least 50 vehicles. The proposed location would be on Rt_ 522 in the Gainesboro district; but this could change depending on patterns of library use in the next 3 to 4 years and on whether donated land could be located. The acquisition of the land of 3 to 4 acres would be in fiscal year 2008/2009. There is discussion as a possible reuse of the old Gainesboro School as a library branch, but this is a decision to be made by the Board of Supervisors after further study. Capital Cost: $2,191,696 Justification: Now that the Bowman Library is completed, the residents of Gainesboro district comprise the largest population group that is the most distance from a library within the regional system. The Library will provide materials and programming for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room in which area groups can meet. Construction Schedule: Completion in FY 11/12 PRIORITY 3 Frederick County Library Branca — censeny/Greenwood Description: Construction of a 10,000 sq. ft. branch library with expansion possible to 15,000 square feet. Initial parking should be for up to 100 vehicles. The proposed location is yet to be determined and is dependent on future development The first step of the project would be the acquisition of the land of 5 to 8 acres. Capital Cost: N/A Justification: A library in this area would meet the needs of Frederick County citizens by reducing traffic into Winchester. Parents and other library users will use the library more often if they do not have to come downtown to Handley Library_ This area also lacks a community center; a library with a meeting room could help fill this need. The Library will provide materials and programming for patrons from toddlers to senior, citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be- open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for -Internet usage._ There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: TBD 2 PRIORITY 4 Frederick County Library Branch- Route 522 South Description: Construction of a 7,000 sq. ft. branch library with expansion possible to 10,000 square feet. Initial parking should be for up to 35 vehicles. The proposed location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of the land of 3 to 4 acres. Capital Cost: N/A Justification: This population group is not close to a library in the _regional system. This area also lacks a community center that a library with meeting room could help fill this need. The Library will provide materials and programming for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: TBD Transportation Committee Project Priori—ty List PRIORITY 1 Nanning and Engineering Work for Route 37 Description: This project would be to continue work on the Eastern Route 37 extension. More specifically, to update the Environmental Impact Statement to the point of a new Record of Decision and to update the 1992 design plans to address the current aligmnent, engineering guidelines, and possible interchange improvements. Capital Cost: $3,000,000 Justification: This project moves the County closer to completion of a transportation improvement that would benefit the entire county and surrounding localities. Construction Schedule: ongoing PRIORITY 2 Interstate 81, Exit 307 Relocation Description: Construct a relocated Exit 307 interchange. Capital Cost: $60,000,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address coming development to the surrounding areas. Construction Schedule: TBD 2 PRIORITY 3 Warrior Drive Extension Description: Construct a 4 -lane divided roadway beginning at Route 277 where Warrior Drive intersects from the north and continuing that roadway sautli and west to intersect with I-81 at the location of the relocated Exit 307 interchange. Capital Cost: $23,200,000 Justification: This is a regional transportation improvement that will address congestion address development to the surrounding areas. in the Southern Frederick area and Construction Schedule: TBD PRIORITY 4 Channing Drive Extension Description: Construct a 4 -lane divided roadway beginning at Senseny Road where Channing Drive intersects from the north and continuing that roadway south to intersect with Route 50 East at Independence Drive_ Capital Cost: $20,600,000 ;ustiy��ation: This project has been identified in the Eastern Road Plan, and will address congestion in Eastern Frederick County and address development to the surrounding areas. Construction Schedule: TBD PRIORITY S Widening of Route 11 North to the West Virginia State Line Description: Improve Route 11 to a divided 4 and 6 -lane facility as detailed in the Eastern Road Plan. Capital Cost: $47,800,000 Justification: This is a regional transportation improvement that will address congestion over a large area of the County and address development to the surrounding area. This project improves the safety for the traveling public by reducing congestion and improving the flow of traffic. Construction Schedule: TBD PRIORITY 6 Brucetown Road/Hopewell Road Alignment and Intersection Improvements Description: Realign Brucetown Road to meet Hopewell Road at Route 11. Improvements to this intersection will address comprehensive planned development's traffic generation in the area. Capital Cost: $3,000,000 2 Justification: This is a transportation improvement that will have significant impact on the Route 11 corridor. The location is identified by joint planning efforts between the county and VDOT. Construction Schedule: TBD PRIORITY 7 Senseny Road Widening Description: Widen Senseny Road to a 4 -lane divided roadway. This project is not dependent upon, but is being coordinated with the implementation of Route 37, Channing Drive, and development in the area. Capital Cost: $22,800,000 Justification: This is a transportation intiprovement that will have significant impact on Eastern Frederick County. This project is identified in the adopted Eastern Road Plan. Construction Schedule: TBD PRIORITY 8 East Tevis Street Extension Description: Construct a 4 -lane divided roadway beginning at Route 522 and going west approximately 0.2 miles to connect to the road network being constructed by the Russell 150 development. Capital Cost: $2,600,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address development to the surrounding area. The location is as identified by joint planning efforts between the county, VDOT, and the developer. Construction Schedule: TBD PRIORITY 9 Inverlee Way Description: Construct a 4 -lane divided roadway beginning at Senseny Road and going south to Route 50 East. This project is being planned in conjunction with improvements to Senseny Road and surrounding development. Capital Cost: $10,200,000 Justification: This is a regional transportation improvement that will address congestion and provide an additional needed link between Senseny Road and Route 50 East. Construction Schedule: TBD PRIORITY 10 Fog Drive Description: Add additional turning lane(s) to Fox Drive where it intersects with Route 522 North. Capital Cost: $250,000 Justification: This is a transportation improvement that will address congestion at this intersection. Construction Schedule: TBD PRIORITY 11 Renaissance Drive Description: Construct a connector road between Route 11 and Shady Elm Drive. Capital Cost: $2,000,000 Justification: This is a transportation improvement that will address congestion at key points along Route 11 and Apple Valley Dr.. This project is identified in Secondary Road Improvements Plan. Construction Schedule: TBD PRIORITY 12 Revenue Sharing Description: Plan to prepare for future revenue sharing applications. Capital Cost: $3,000,000 justification: i tis project is intended to prepare the county for future revenue sharing applications that may or may not include developer contributions. Construction Schedule: N/A PRIORITY 13 Senseny Road Bicycle and Pedestrian Improvements Description: This project will construct bicycle and pedestrian improvements along Senseny Road from Greenwood Road to the 1-$1 crossover. Capital Cost: $2,000,000 Justification: This project will improve pedestrian safety along a corridor surrounded by residential development and centered upon the Senseny Road Elementary School. Construction Schedule: NIA PRIORITY 14 Frederick County Eastern Read plan Description: This project is intended to address all of the planned transportation improvements in the County Comprehensive Plan, Eastern Road Plan that are not noted individually above. Capital Cost: TBD Justification: This project prepares the county for future development by addressing the projects needed to support that development in a manner consistent with the Comprehensive Plan. Construction Schedule: N/A Winch,ester Rel4ional Airport Project Priority List PRIORITY 1 Rehab R/W 14/32, Upgrade Airfield Lighting Design Description: Design of Runway Rehab and Lighting Upgrade. Capital Cost: $430,000 Local Cost: $8,600 Justification: This design project involves the rehabilitation of runway 14-32 to renew the life of the existing pavement. Also included is an upgrade to the runway lighting comprised of new high intensity runway lights and the installation of a new four box PAPI, which provides a greater accuracy for pilots on final approach to the runway. Construction Schedule: Completion in FY 09-10 PRIORITY 2 Land Acquisition — Bufflick Road — Parcel 50 Description: Acquisition of parcel located along Bufflick Road. Property is included in the 20 Year Master Plan. Capital Cost: $325,000 Local Cost: $65,000 Justification: This project is necessary as the identified parcels are located within the Airport's FAR Part 77 primary surface and/or approach surface. In addition, several of the residential parcels are located inside the FAA's projected DNL 65 noise contour. The FAA considers residential use within the noise contour non -compatible with airport operations. Construction Schedule: Completion in FY 09-10 2 PRIOPJTY 3 Rehab R/' Y'v' 14/32, Upgrade Airfield Lighting Construction Description: Construction of Runway Rehab and Lighting Upgrade_ Capital Cost: $4,000,000 Local Cost: $80,000 Justification: This construction project involves fihe rehabilitation of runway 14-32 to renew the life of the existing pavement. Also included is an upgrade to the runway lighting comprised of new high intensity runway lights and the installation of a new four box PAPI, which provides a greater accuracy for pilots on final approach to the runway. Construction Schedule: Completion in FY 10-11 PRIORITY 4 Borth Side Taxiway Connector — Construction Description: A new taxiway connector on the north side of the airport is proposed to increase access to the runway and as part of an overall airport improvement to improve capacity. Capital Cost: $1,250,000 Local Cost: $25,000 Justification: The construction of the north side taxiway will allow for an increase in the number of based aircraft, in business traffic, and additional hanger space for the airport to lease out. Construction Schedule: Completion in FY 10-11 PRIORITY 5 Taxiway A Relocation -- Phase I Design Description: The relocation of Taxiway A is part of the overall Airport upgrade to a Group III airport. This relocation will improve the serviceability of the Airport in regards to ground. Capital Cost: $200,000 Local Cost: $4,000 Justification: The relocation of Taxiway A is necessary to increase the Airport's ability to accommodate larger aircraft. This project also will improve the serviceability of the Airport in regards to ground traffic. Construction Schedule: Completion in FY 10-11 I PRIORITY 6 Land Acquisition — Bufflick Road — Parcels 51, & 52 Description: The WinchesterRegional Airport Authority proposes to acquire Parcels 51 and 52 on Bufflick Road. These parcels are critical because a portion of each is located within the airport primary surface, and the structures on the property are located closest to the runway. Capital Cost: $585,000 Local Cost: $117,000 Justification: Parcels 51 and 52 lie within the runway's primary surface at the Winchester Regional Airport. Structures on the property are also located closed to the runway. The airport has completed all preliminary efforts (i.e. appraisal, surveys, EDDA, etc.) and has made its initial offer along with negotiations and will act to complete this transaction to ultimately improve safety conditions at the airport. Construction Schedule: Completion in FY 10-11 PRIORITY 7 Terminal Building Renovation, Design Phase De-,cription: The Winchester Regional Airport proposes a complete renovation of the terminal building. This renovation includes interior work (including floor layout), exterior work (including new windows and walls), and mechanical and electrical system replacement. Capital Cost: $300,000 Local Cost: $300,000 Justification: There are currently 130 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will use the general aviation terminal building on a regular basis. Construction Schedule: Completion in FY 10-11 PRIORITY 8 Terminal Building Renovation, Phase I Construction (Exterior) Description: This project proposes complete renovation of the terminal building. Phase I of this renovation involves all exterior work, including new windows and walls, and all other items pertaining to the stability of the building. Capital Cost: $3,000,000 Local Cost: $3,000,000 Justification: There are currently 130 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will use the general aviation terminal building on a regular basis. Construction Schedule: Completion in FY 11-12 7 PRIORITY 9 Terminal wilding Renovation, Phase H Construe -Cion (systems) Description: The Winchester Regional Airport proposes a complete renovation of the tenrnitnal building. This portion of the renovation includes the installation of new mechanical and electrical systems along with a new HVAC system. Capital Cost: $330,000 Local Cost: $330,000 Justification: There are currently 130 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will use " the general aviation terminal building on a regular basis_ Construction Schedule: Completion in FY 12-13 PRIORITY 10 Terminal wilding Renovation, Phase III Construction (Interior) Description: The Winchester Regional Airport proposes a complete renovation of the terminal building. This portion of the renovation includes interior work and furnishings for the new terminal building. Capital Cost: $150,000 Local Cost: $150,000 Justification: There are currently 130 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will use the general aviation terminal building on a regular basis. Construction Schedule: Completion in FY 12-13 PRIORITY 11 Airfield Maintenance Building Description., The Winchester Regional Airport Authority proposes to design an airfield maintenance equipment storage facility and site. This project includes site grading, all building materials, and connection to all necessary utilities. Capital Cost: $550,000 Local Cost: $234,750 Justification: Airfield maintenance equipment is currently stored in an old !barn or outside at several locations around the airport. Having equipment spread out creates manpower challenges, and having equipment stored outside accelerates the aging of the equipment. The consolidation of the airport maintenance equipment under one roof will help to improve maintenance storage conditions. Construction Schedule: Completion in FY 10-11 2 PRIORITY 12 Land Acquisition — -Bufflick Toad — Parcels 47, 47A, & 48 Description: The Winchester Regional Airport Authority proposes to acquire Parcels 47, 47A and 48 on Bufflick Road. These parcels are critical because a portion of each is located within the airport primary surface, and the structures on the property are located closest to the runway. Capital Cost: $770,000 Local Cost: $154,000 Justification: Parcels 47 and 47A lie within the runway's primary surface at the Winchester Regional Airport. Structures on the property are also located closed to the runway. The airport has completed all preliminary efforts_ (i.e. appraisal, surveys, EDDA, etc.) and has made its initial offer along with negotiations and will act to complete this transaction to ultimately improve safety conditions at the airport. Construction Schedule: Completion in FY 11-12 PRIORI'T'Y 13 Land Acquisition — Bufflick Road — Parcels 54 and 68 Description: The Winchester Regional Airport Authority proposes to acquire two additional parcels on Bufflick Road identified on the Airport property map as Parcels 54 and 68. These parcels are critical because a portion of each is located within the airport primary surface, and the stmetures on the property are located closest to the runway. Capital Cost: $620,000 Local Cost: $124,000 Justification: The two additional parcels on Bufflick Road lie within the runway's primary surface at the Winchester Regional Airport. Structures on the property are also located closed to the runway. The airport has completed all preliminary efforts (i.e. appraisal, surveys, EDDA, etc.) and has made its initial offer along with negotiations and will act to complete this transaction to ultimately improve safety conditions at the airport. Construction Schedule: Completion in FY 12-13 PRIORITY 14 Land Acquisition — Bufflick Road — Parcels 64 and 65 Description: The Winchester Regional Airport Authority proposes to acquire two additional parcels on Bufflick Road identified on the Airport property map as Parcels 64 and 65. These parcels are critical because a portion of each is located within the airport primary surface, and the structures on the property are located closest to the runway. Capital Cost: $620,000 Local Cost: $124,000 Justification: The two additional parcels on Bufflick Road lie within the runway's primary surface at the Winchester Regional Airport. Structures on the property are also located closed to the runway. The airport has completed all preliminary efforts (i.e. appraisal, surveys, EDDA, etc.) and has made its initial offer along with negotiations and will act to complete this transaction to ultimately improve safety conditions at the airport- Construction irport.Constr inion Schedule: Completion in FY 14-15 PRIORITY 15 Land Acquisition — Bufl',ick Road — Pareels 66 and 67 Description: The Winchester Regional Airport Authority proposes to acquire two additional parcels on Buffiick Road identified on the Airport properly map as Parcels 66 and 67. These parcels are critical because a portion of each is located within the airport primary surface, and the structures on the property are located closest to the runway. Capital Cost: $620,000 Local Cost: $124,000 Justification: The two additional -parcels on Buftlick Road lie within the runway's primary surface at the Winchester` Regional Airport. Structures on the property are also located closed to the runway. The airport has completed all preliminary efforts (Le. appraisal, surveys, EDDA, etc.) and has made its initial offer along with negotiations and will act to complete this transaction to ultimately improve safety conditions at the airport. Construction Schedule: Completion in FY 13-14 County Administration Project Priority Dist PRIORITY 1 Gainesboro Convenience Site Relocation Description: The relocation of the Gainesboro citizens' convenience site to property located within the Gainesboro community is planned for the 09/10 fiscal year. Remaining design work will be completed during the current fiscal year. A fenced, accessible two - acre site will be constructed along North Frederick Pike in close proximity to the existing site on Old Gainesboro Road. This project will require several months to complete and include fencing, earthwork, a retaining wall, electric, lighting, paving and landscaping. Capital Cost: $462,500 Justification: Approximately 4,000 residents are served by the Gainesboro facility. The refuse site serves a wide geographic area from Gainesboro westward to the Cross Junction, Whitacre and Reynolds Store communities. Construction Schedule: Start in FY 09-10 PRIORITY 2 Gore Defuse Site Relocatlon/GapauSion Description: The project will expand refuse collection capacity at Gore by installing a surplus trash compactor. With the relocation of the Gainesboro site and purchase of new equipment, there will be an available compactor. Installation of a compactor at Gore will 2 drive down collection costs at the site where trash is now collected in 10 8 -yard boxes. In order to accomplish this, and account for improved traffic flow and the construction of necessary concrete walls, the site will be expanded onto an adjoining parcel already owned by the county. Capital Cost: $435,500 Justification: This project would also provide much-needed capacity during heavy flow times such as weekends and holidays. All 10 containers now on site fill to capacity during Saturday afternoons and during the Sunday shift when up to 189 vehicles visit the facility. A 40 -yard roll -off is placed at the site during the Christmas holidays to provide for increased trash generation. An upgraded site would meet the future solid waste demands of a growing community. Construction Schedule: Start in FY 10-11 County Administration Continued. Fire & Rescue Project Priority List PRIORITY 1 Fire & Rescue Station 922 / Annex Facilities (Route 277) Description: Construct a two bay Fire and Rescue Station with satellite Sheriffs office and County office space for treasure, commissioner of the revenue, and BOS office with meeting room. The station will be located in the area of Fairfax Pike east of White Oak Road to provide service for the heavy growth area east of Stephens City. An approximate three -acre site will be needed to accommodate this facility. The fire station will be approximately a 10,000 sq ft facility to house an engine and ambulance. This facility is specifically identified in the Route 277 Triangle and Urban Center Land Use Plan approved in 2008. Capital Cost: $3,100,000 Justification: The development of satellite offices along major transportation networks and in areas of dense population will provide ease of access for citizens and will improve services to the county. The County continues to experience a significant rate of growth; therefore, it is important to provide services within these areas instead of requiring citizens to confront congestion, limited parking, and accessibility in the City of Winchester. This facility would facilitate the implement the Route 277 Triangle and Urban Center Land Use Plan approved in 2008. Construction Schedule: Completion in FY 09-10 PRIORITY 2 Fire & Rescue Station #22 / Apparatus (Route 277) Description: Purchase one (1) custom pumper equipped and one (1) custom Type I Advanced Life Support (A.L.S.) capable ambulance equipped to be assigned to Fire and Rescue Station 22. Capital Cost: $800,000 2 Justification: This fire and rescue apparatus will be assigned to Fire and Rescue Station 22 located on Fairfax Pike East in the Stepuens City area of Frederick County. The pumper will be built to N.F.P_A_ 1901 specifications and equipped with ail of the required and necessary equipment to function as a Class A Pumper. The ambulance -will be built to the Federal KKK -A -1822E specifications and equipped with all of the required and necessary equipment to function as an Advanced Life Support a-nb„1ance_ Tin -is fire and rescue apparatus is needed due to the fact that the Fire and Rescue Depar!ent currently owns one (1) pumper and one (1) ladder truck that are twenty (20) plus years of age and already assigned to other functions. The currently owned fire and rescue apparatus would not endure the demands placed on it while being assigned to a high call volume station. Construction Schedule: Completion in FY 09-10 PRIORITY 3 Round Hill Fire and Rescue Station (915) Relocation Description: This project includes the relocation and building of a 22,000 square foot facility to accommodate ten or more pieces of emergency equipment and to house living and sleeping areas for staff_ A community center of approximately 10,000 square feet, with a capacity of 400 people, is also planned; it would be used for fundraising events and other activities. The project would need a parcel of three to five acres_ Capital Cost: $4,608,160 Justification: The existing facility serving the Round Hill area is 50+ years old and not large enough to accommodate the equipment needed to serve the commercial_ growth in the Round Hill community. This community includes approximately 9,000 households, two schools, and the Winchester Medical Center. Construction Schedule: To be determined PRIORITY 4 Clearbrook Fire Station (#13) Relocation Description: At the present time the Clear Brook Vol. Fire & Rescue has outgrown the existing building with the equipment on hand, the call volume, the staffing of 24 hour personnel and the traffic at the existing location. We are proposing a new facility to be located on Rt. 11 either North or South of Brucetown Road. The building is to be six (6) drive through bays, administration, eating and sleeping facilities along with a dining hall. The estimated size of the structure is to be approximately 28,000 square feet. This upgrade of the facility will help to provide the needed space for Fire and EMS services for the community of Clear Brook_ Capital Cost: $3,240,000 Justification: This project calls for Fire Station #13 to be relocated to an area that has a much safer exiiientrance way. This project will also accorrunodate the growth in Northeastern Frederick County. The Rt. 11 site also allows for possible growth, if required. Construction Schedule: To be determined 2 PRIORITY 5 Fire & Rescue Station #231 New Facility (Crosspoiute) Description: This project consists of a 10,000 square foot fire station to accommodate 4 pieces of emergency equipment, and to house living and sleeping areas for staff. This project could also include satellite offices for the Frederick County Sheriff's Office, Treasurers Office, and Commissioner of Revenue as well as a meeting room for County Supervisor meetings with their constituents with an additional 2000 square feet of building area. A two and V2 acre parcel should be sufficient for building, parking and amenities for approximately 20 to 30 persons. The project is located at Crosspointe Center at the end of current Rt.37 South, an area of proposed high density residential development, and commercial development. Capital Cost: $3,000,000 Justification: The proposed location at the South end of Route 37 provides for quick and easy access to Interstate 81 North and South at the 310 Exit. Access and response on Rt. 37 will be greatly enhanced from 181 to Route 50 West in the Northbound Lane. Currently Stephens City and Round Hill Volunteer Fire and Rescue Company's serve the area. This location also provides easy access to Rt. 11 and the Kernstown area along with access to Middle Road and Subdivisions of Brookneil, Stonebrook, and Jacksons Woods. These subdivisions have large single family homes in an area of Frederick County outside of the UDA. Water supplies are scarce in these areas and a rapid response from this proposed facility will likely reduce property damage from fire and response times for Medical Emergencies. Major collector roads such as Tasker Road and Warrior Drive along with the proposed extension of Rt. 37 and new roadways in the development will provide quick access to additional homes and businesses in areas including Front Royal Pike, Papermill Road. These roadway construction efforts will provide for an increased level of quality emergency service to the citizens in this entire area. Construction Schedule: To be determined. PRIORITY 6 Fire & Rescue Regional 'Training Center Description: Construct a Regional Public Safety Training Center potentially consisting of an administrative building, multi -story burn building, multi -story training tower, vehicle driving range, shooting range, and numerous other training props. This project w611 incorporate emergency medical services, fire, hazardous materials, rescue, law enforcement, industrial, and educational institutions located in Clarke County, Frederick County, Shenandoah County, Warren County, Winchester City, State Agencies, Federal Agencies, and potentially jurisdictions within the State of West Virginia. Capital Cost: $29,075,000 Justification: This project will serve the rapidly growing Northern Shenandoah Valley. One of the main requirements for this project is the aging facilities currently being utilized by Winchester and Frederick County as well as Shenandoah County and the lack of facilities in the other jurisdictions. The need for modern facilities and props to train 4 emergency responders and industrial personnel for response to incidents is becoming more apparent everyday with the increased diversified population, increased number and type of residential complexes, increased number and type of commercial complexes, increased industrial complexes, increased training requirements of emergency services personnel, and mandated requirements for governments throughout the region_ Construction Schedule: Completion in FY 10-11 PRIORITY 7 Capital Equipment Fire & Rescue — Vehicles & Equipment Description: This new project consists of a revolving fund in the amount of $1,000,000 for the benefit of Fire and Rescue Services. It is the intention of this capital expenditure fund to be for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is primarily for the benefit of the individual Volunteer Fire and Rescue Companies. Please see below for the individual Fire and Rescue Company Capital Equipment Requests which have been added to the UP in no particular order. Capital Cost: $1,000,000 Justification: The inclusion of this capital expenditure fund for the purpose of purchasing additional and _replacement capital equipment .fire and rescue vehicles and equipment will enable the County to meet the requirements of the Code of Virginia with regards to the collection and disbursement of cash proffers accepted on behalf of the fire and rescue companies. Constr action Schedule: N/A County Administration Continued_ Individual Fire & Rescue Company Capital Equipment Requests. Stephens City Vol. Fire & Rescue Company Technical Rescue Equipment Acquisition Project Cost: $105,000 Greenwood Vol. Fire & Rescue Company Groundwater Reduction Project Project Cost: $50,000 Ambulance Replacement Project Project Cost: $150,000 Middletown Vol. Fire & Rescue Company Pumper/Tanker Acquisition Project Cost: $552,000 Ambulance Replacement Project Cost: $200,000 2 North Mountain Vol. Fire & Rescue Company North r-mitain Fire R Rescue Station Morif cation Project Cost: $32,000 Medic Unit Acquisition Project Cost: $159,000 • C COUNTY of FRED141RI K �w T Department of Planning and Deveiopnient E�� THJR T 540/6165-5651 FAX: 540/665-6395 TO: Frederick County Planning Commission FROM: Eric R. LaATence, AICP, Planning Director�- SUBJECT: Discussion - P1annfng Commission Bylaws R.,vision DATE: November 19, 2008 In conformance with the adopted Planning Commission Bylaws, each fall the Commission shall conduct an annual review of the Bylaws, as well as the Commission's Roles and Responsibilities. At the Commission's meeting on October 15, 2008, it was noted that it may be appropriate to clarify a few items in relation to: time limits for applicant and staff presentations; late information submissions by applicants; and clarification that the 90 day application processing guideline would not start until a completed application is submitted to the Planning Department. The Bylaws Committee has reviewed and commented on these slight revisions; all suggestions were incorporated into the revised Bylaws. No changes to the Roles and Responsibilities were proposed. The Planning Commission Bylaws, with the modifications identified by the Bylaws Committee, as well as the Roles and Responsibilities, will be presented to the Planning Commission as a discussion item during their December 3, 2008 regular meeting. If the drafted revision to the Bylaws is deemed appropriate, the revised document will be returned to the Commission at their first meeting in January for adoption. Please contact me should you have questions. Attachments: PC Bylaws, ver. 111908 PC Roles and Responsibilities, ver. 111908 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 PLANNING COMMISSION BYLAWS *-loonty of Frederick, Virgiiia CRAFT - ANNUAL REVIEW - VE-RSION I11808- SAUG— -'t: Faze 2 L .?,4_ FT,'C Bylaws Adopted .7anua 2009 AIkTii C L7 1V - OFF PCEl.�N 4-1 Officers of the Commission shall consist of a chairman, vice-chairman and secretary. The chairman and vice-chairman must be voting members of the Commission. The secretary shall be a member of the Commission or a county employee. 4-2 Selection 4-2-1 The officers shall be elected by the voting members of the Commission at the first meeting of the calendar year. 4-2-2 Nomination of officers shall be made from the floor. Elections of officers shall follow immediately. A candidate receiving a majority vote of the entire voting membership shall be declared elected. 4-3 Duties 4-3-1 The Chairman shall: 4-3-1-1 Preside at meetings. 4-3-1-2 Appoint committees. 4-3-1-3 Rule on procedural questions. A ruling on a procedural question by the chairman shall be subject to reversal by a hvo-thirds majority vote of the members present. 4-3-1-4 Report official communications. 4-3-1-5 Certify official documents involving the authority of the Commission. 4-3-1-6 Certify minutes as true and correct copies. 4-3-1-7 Carry out other duties as assigned by the Board of Supervisors and the Commission. 4-3-2 The Vice -Chairman shall: 4-3-2-1 Assume the full powers of the chairman in the absence or inability of the chairman to act. Page 3 DR,4FT PC Bylaws d©pted January 1= 2009 4-4 4-3-2-2 When acting as Chair, the Vice Chairman shall carry out other duties as assigned by the Board of Supervisors and the Commission Chairman. 4-3-3 The Secretary shall: 4-3-3-1 Ensure that attendance is recorded at all meetings. 4-3-3-2 Ensure that the minutes of all Commission meetings are recorded. 4-3-3-3 Notify members of all meetings. 4-3-3-4 Prepare agendas for all meetings. 4-3-3-5 Maintain files of all official Commission records and reports. Official records and reports may be purged in accordance with applicable state codes. 4-3-3-6 Give notice of all Commission meetings, public hearings and public meetings. 4-3-3-7 Provide to the Board of Supervisors reports and recommendations of the Commission. 4-3-3-8 Attend to the correspondence necessary for the execution of the duties and functions of the Commission. Term of Office 4-4-1 Officers shall be elected for a one-year term or until a successor takes office. Vacancies shall be filled for an unexpired term by a majority vote of the Commission. In such cases, the newly elected officer shall serve only until the end of the calendar year or until a successor takes office. 4-5 Temporary Chairman 4-5-1 In the event of the absence of both the chairman and the vice-chairman from any meeting, the Commission shall designate from among its members a temporary chairman who shall act for that meeting in the absence of the chairman or vice- chairman. Page 4 DRAFTPC Rydaws Adopted January XXX, 2009 rN'RTICLE v - COMMITTEES 5-1 The Commission shall establish committees necessary to accomplish its purpose. 5-2 In establishing committees, the Commission shall describe the purpose for each committee. 5-3 Members of the committees shall be appointed by the chairman and will serve for a term of one year. The chairman may request recommendations from the Commission or committee members on committee appointments. 5-4 Members of the committees may be Commission members, employees of the County, or citizen volunteers. 5-5 The chairman and vice-chairman of the Planning Commission shall be ex -officio members of every committee. 5-6 The committees will elect a chairman and vice-chairman annually. These officers shall be current Commission members and should represent different Magisterial Districts, if possible. 5-7 The committees may operate as a committee of the whole or by executive committee with current and past Commission members serving as members of that committee. 5-8 The committees may establish standing subcommittees whose activities will be a specific annual responsibility of the parent committee. -fie One executive committee members will serve as c -e -liaison to the standing subcommittee and will assist staff in managing its activities. Membership will be comprised of past Commission members and citizens. Membership will be appointed by the Chairman of the Committee with concurrence by the Commission Chairman. 5-9 The committees may establish ad-hoc groups to assist in specific, carefully -defined tasks for a limited period of time. Important considerations for membership on the ad-hoc group are skills and experience necessary to assist in providing acceptable solutions. Membership will be appointed by the Chairman of the Committee with concurrence by the Commission Chairman. Pe 5 DRAFT F,C Bylaws Adopted January �= 200 ARTICLE VI — COMMISSION MEETINGS 6-1 At the first meeting of each calendar year, the Commission shall fix the date, time, and place of all its regular meetings for the ensuing calendar year, and shall fix the day on which a regular meeting shall be continued should the Chairman Aster- declare that weather or other conditions make it hazardous for members to attend. 6-2 Special meetings may be called by the chairman or by the secretary after due notice and publication by the secretary. 6-3 Notice of all meetings shall be sent by the secretary with an agenda at least five days before the meeting. 6-4 All meetings of the Commission shall be open to the public except for Closed Sessions held in accordance with the provision specified under Section Z.1 -344(A) 2.2-3711(A) of the Code of Virginia, 1950, as amended. 6-5 Work sessions shall be held at the adjournment of regular meetings or at the time and place set by the Commission. ARTICLE VII - VOTING 7-1 A majority of voting members shall constitute a quorum. No action shall be taken or motion made unless a quorum is present. 7-2 No action of the Commission shall be valid unless authorized by a majority vote of those present and voting. ARTICLE VIII - OPERATING RULES 8-1 Order of Business for a regular meeting 8-1-1 Call to Order 8-1-2 Adoption of the Agenda 8-1-3 Consideration of Minutes RAJJ 'T PC Bylaws Adcpted January XXX, 2009 8-1-4 Committee Reports 8-1-5 Citizen Comments on Items not on the Agenda 8-1-6 Public Hearings 8-1-7 Public Meetings 8-1-8 Planning Commission Discussion 8-1-9 Other 8-1-10 Adjournment 8-2 Minutes 8-2-1 The Commission shall keep minutes of each meeting. The Chairman and Secretary shall sign all minutes following approval by the Commission certifying that the minutes are true and correct. Minutes made available to the public prior to formal approval by the Commission shall be clearly identified as a draft version of the meeting. 8-3 Procedures 8-3-1 Parliamentary procedure in the Commission meetings shall be governed by Robert's Rules of Order, except where otherwise specified in these procedures. 8-3-2 Whenever an agenda item involves a recommendation to the Board of Supervisors, the Commission shall continue to consider the item until a definite recommendation is made. If a motion has been made and defeated, additional, different motions may be made concerning the item under consideration. 8-3-3 The initial motion on an agenda item shall be made by a member representing the application's Magisterial District. If both District representatives are absent or decline to make the initial motion, then any other Commissioner may act. 8-3-4 Business items on the agenda shall be considered using the following procedures: 8-3-4-1 Report by County Staff Page 7 AA, F1 PC Bylaws Adopted January=, 2009 8-3-4-2 Presentation by Applicant 8-3-4-3 Citizen Comment 8-3-4-4 Applicant Response 8-3-4-5 Staff Summary 8-3-4-6 Discussion by Commission 8-3-4-7 Motion and Action by Commission 8-3-5 Public comment shall be allowed in all cases required by the Code of Virginia 1950 as amended, or the Code of Frederick County. In other cases, the Chairman may allow public comment. 8-3-6 The Commission members may ask questions of clarification and information after the staff report, applicant presentation and citizen comment. 8-3-7 Petitions, displays, documents or correspondence presented at a meeting may be made part of the official record of the meeting by motion of the Commission and are to be kept on file by the secretary. Such items need not be made part of the published minutes. 8-3-8 Public Hearings 8-3-8-1 The Commission shall hold public hearings on all items for which hearings are required by the Code of Virginia, 1950. as amended, or by the Code of Frederick County. Such public hearing shall be advertised and notifications provided as required by the Code of Virginia, 1950 as amended. 8-3-8-2 The Chairman may establish special rules for any public hearing at the beginning of said hearing. These rules may include limitations on the time of staff report, applicant presentation and citizen comment. 8-3-8-2-A Both staff aaad applicant presentations should be lint ted to 10 /nlnutes Re.Zarding time usage, the applicant w v reserve afiy unused three rernainin,- from the presentation portion to respond to items raised during the public hearhi portion or by staff. Page 8 DRAFT PV Bylaws Adopted January)0X, 2009 8-3-8-3 In addition to those required by law, the Commission may hold public hearings on any matter which it deems to be in the public interest. In such cases, the public hearings shall follow all procedures described for public hearing in these bylaws. 8-3-8-4 The 90 -day period (Section 165-10 of the Frederick County Zoning Ordinance) for the Planning Commission to make a rezoning recommendation to the Board will start at the date of the first completed public hearing. An item should not he placed on an agenda until such time that all review agency comments have been addressed by the applicant, and the applicant has suhmitted all pertinent materials to the Planning Department. 8-3-9 Tabling 8-3-9-1 The Planning Commission shall have the authority to table agenda items 45 - days (less if reaching the limits of Section 165-10) for any one of the following: A) The agenda item does not meet the requirements of the Code of Virginia, 1950, as amended. B) The agenda item does not meet the requirements of the Code of Frederick County. C) Insufficient information has been provided for the agenda item. D) Revised proffers have been received from the applicant within twenty-one (21) days of the advertised Planning Commission meeting. E) Issues or concerns that arise during formal discussion of the agenda item warrant additional information or study. F) The applicant provides the Frederick County Planning Department with a written request to table the agenda item. G) The Frederick County Planning Department is advised of an emergency situation that prevents attendance by the applicant. H) The applicant fails to appear at the meeting in which the application Page 9 .17A,A-FT PC Bylaws Adopted January=, 200 has been advertised to appear. 8-3-9-2 The applicant shall be permitted to request that an agenda item be tabled from a scheduled Planning Commission meeting one time. The Planning Commission shall table the application for a specific period of time to ensure that the requirements of Section 165-10 of the Frederick County Zoning Ordinance are not exceeded unless the applicant requests a waiver from this requirement. 8-3-9-3 An application that has been tabled for an unspecified period of time shall be re -advertised for consideration by the Planning Commission once the following steps have been completed: A) The applicant has requested in writing that the agenda item be considered by the Planning Commission. B) The applicant has provided all required information to the Frederick County Planning Department which addresses all concerns of the Planning Commission. 8-3-10 Work sessions 8-3-10-1 The Commission may hold work sessions at which the procedural rules of these bylaws shall not apply. 8-3-10-2 Work sessions shall be held after the adjournment of regular meetings or at the time and place set by the Commission. 8-3-10-3 Notice of work sessions shall be sent to the Planning Commissioners at least five days before the session. 8-3-10-4 The chairman shall lead the session and require orderly behavior and discussion. 8-3-10-5 No actions shall be taken or motions made at a work session. 8-3-10-6 Work sessions shall be open to the public. Public comment is not required at a work session. 8-3-10-7 The secretary shall keep a general record of all work sessions and the items discussed. Page 10 D.UF F PC Bylaws Adopted Jannary,X. 2009 8-3-11 Adjournment 8-3-11-1 In no case shall the Commission consider any new items after 10:30 P.M. and in all cases the Commission 4- ^• 1. J 00 P.M.the meeting shall be adjourned by 11:00 P.M.- In the instance that an item be, -un before 10:30P.M. has not been acted on by the 11:00 P.M. hour, the Commission mav, by majority vote, lift the adiovrnment time until a recommendation has been made. ARTICLE IX - AMENDMENTS 9-1 These bylaws may be amended by a majority vote of the entire voting membership after thirty days prior notice at any time during the calendar year. 9-2 Planning Commission shall conduct an annual review of these bylaws in November of each calendar year to ensure their accuracy. 9-3 At the first meeting of the calendar year the By -Laws will be adopted. FRHOE'R'C C COAUN-rY PL.�f� NINE CO��i'�MMION ROLES AND RESPONSIBUTIES Draft -annual review - version 111908 - No Suggested changes This document has been prepared to assist Frederick County Planning Commissioners in understanding what their role and responsibilities are in the myriad of activities that they accept as a member of the Planning Commission. This compilation is a companion document to the Commission's By -Laws. APPLICATION COMMUNICATIONS There are three primary sources of information gathered by and weighed by the Planning Commission in order to make quality planning recommendations to the Board of Supervisors. They are ex -parte communications, staff reports and public input. Ex -Parte Communications: Individual meetings between Commissioners and an applicant/developer regarding a specific application shall follow the Virginia Freedom of Information Act. During this discussion or at any other time prior to action taken by the Commission on the application, a Planning Commissioner should make no commitments or endorsements. Any new written materials provided by the applicant to any one Commissioner shall be made available to all commissioners and staff by the applicant prior to the application appearing on the agenda. To not do so may result in the application being tabled at the Planning Commission public hearing. Staff Armlication Briefinas/Work Sessions: Prior to the first public hearing being held, staff will hold a briefing for the Planning Commissioners, with an invitation extended to the Board of Supervisors to participate, regarding any application deemed sufficiently complicated / controversial to warrant detailed explanation. The purpose is to appraise the Commissioners regarding the details of the application, both those items that meet the ordinance and those that do not. This provides the opportunity for the Commissioners to have a common understanding of the application prior to the public hearing. The decision to hold a briefing on a specific application will be made jointly by the Director of Planning and the Chairman of the Planning Page 1 of 3 Commission. In addition to complexity, the application shall be basically complete prior to scheduling the briefing. I he Planning 'Commission y request a work se -on for an application which I I Ic r Iaillnti I VcmmaJlVl 1 Ills 1 u�..�� u v vl .��-+w� �, after the first public hearing is concluded, is subsequently tabled. The purpose of the work session is to discuss amongst each other and with staff details of the application, any revised proffers provided or anticipated by the applicant, and other improvements which could be made to the application. For either a briefing or a work session- -The applicant should attend, but will not have an active role. The format of a Planning Commission work session as identified in paragraph 8-3-10 of the Commission's By -Laws will be used. -In no case will the legal timeline for consideration before the Planning Commission be changed. Public Hearing/Meeting- Efficient and effective public hearings are an essential part of enabling the Commission to make reasoned recommendations to the Board of Supervisors. Every attempt will be made to obtain focused and broad representation of opinion or information from the public. When possible specific time limitations will not be used. However, both rules of order as well as time constraints most appropriate for the specific application will be implemented when there is either large interest in or controversy regarding an application. One constant during this process on both the part of the public, the applicant and the Commission itself is civility and respect for information offered or a differing opinion. Deviation from this behavior is unacceptable. COMMISSIONER DEVELOPMENT: Each Commissioner shall be committed to preparing for and keeping knowledge current in order to do the most effective job for the community. New initial appointees should strive to obtain Planning Commissioner certification from an acceptable training program within the first year of appointment. This training is supported by the Planning Department budget Page 2 of 3 Further continuing education through many offerings should be pursued and will be supported by the Planning budget as possible. These opportunities should be shared amongst the number of Commissioners who are serving. Examples include CPEAV's annual meeting, other special offerings as well as the American Planning Association's readings and meetings. A library is maintained by the Planning office. COMMISSIONER ATTENCAr�CE Commissioners are expected to participate in 80% of the regularly scheduled meetings per year. Members who cannot attend a meeting due to illness, business, other governmental or family reasons should notify the Commission Chairman and/or staff Administrative Assistant prior to the scheduled meeting in order for the absence to be noted. It may affect quorum considerations. Especially essential is preparation and readiness for each of the Commission's meetings in order to use not only the Commission's but the staff's and public's time wisely. CO1043,4SION COHNUTTEE ASSIGNMENTS: Appointments to a Commission committee or liaison assignments are made by the Chairman and shared by the membership. Generally, they involve a once per month meeting. CONFLICT OF INTEREST: Each Commissioner needs to be familiar with Commonwealth of Virginia information on conflict of interest. If a Commissioner is unsure if there is conflict, the County Attorney is the correct resource. Upon determination that there is or might be perceived to be a conflict, the Commissioner should state immediately after the agenda item is read that recusal action is necessary (with, preferably, stating the reason) then step down from the dais until the item is concluded. PUBLIC REPRESENTATION: Commissioners are citizens, too. If there is a public item that is of interest, the Commissioner should participate, but not identify themselves as members of the Frederick County Planning Commission unless acting in an official capacity and directed to do so. Implied endorsements by the Commission should be avoided. Page 3 of 3