PC 01-05-11 Meeting AgendaAGENDA
FREDERICK COUNTY PLANNING COMMISSION
The Board Room
Frederick County Administration Building
Winchester, Virginia
January 5, 2011
7:00 P.M. CALL TO ORDER TAB
1) Adoption of Agenda: Pursuant to established procedures, the Planning Commission
should adopt the Agenda for the meeting................................................................ (no tab)
2) Election of Officers, Committee Assignments, 2011 Meeting Schedule and Adoption of
Bylaws.............................................................................................................................. (A)
3) November 3, 2010 and November 17, 2010 Minutes ...................................................... (B)
4) Committee Reports.................................................................................................. (no tab)
5) Citizen Comments.................................................................................................... (no tab)
PUBLIC HEARING
6) Conditional Use Permit 409-10 for Judy Tingle, for a Cottage Occupation to enable an
In-home Day Care Facility. The property is located at 284 Tyler Drive (Hiatt's Run
Subdivision), and is identified with Property Identification Number 32-A-2-18 in the
Stonewall Magisterial District.
Mr. Johnston.................................................................................................................... (C)
7) 2011-2012 Capital Improvement Plan (CIP). The CIP is a prioritized list of capital
projects requested by various County Departments and Agencies. The Plan is created as
an informational document to assist in the development of the County's annual budget. If
adopted, the CIP is a component of the Comprehensive Policy Plan.
Mr. Ruddy........................................................................................................................ (D)
8} Ordinance Amendment — Chapter 165 Zoning, Article I General Provisions, Amendments,
and Conditional Use Permits, Part 101 General Provisions, 165-101.02 Definitions and Word
Usage —Inclusion of "Public Buildings" definition.
Mrs. Perkins..................................................................................................................... (E)
9) Other
FILE COPY
Ll
MEMORANDUM
COUNTY of FREDERICK
Department of Manning and IDeveioprx ent
540/665-5651
FAX: 540/665-6395
TO: Frederick County Planning Commission
FROM: Eric R. Lawrence, AICP, Planning Director"' a
SUBJECT: Election of Officers, Committee Appointments, Meeting Schedule
DATE: December 17, 2010
ELECTION OF OFFICERS FOR 2011
At the first meeting of each year, the Planning Commission elects a Chairman, Vice
Chairman and Secretary. These three Planning Commission officers assume office
immediately, and hold such office for the duration of the calendar year.
For each office, the Commission will: open the nominations; accept nominations; close
nominations; and, vote to fill the officer position.
ADOPTION OF MEETING SCHEDULE FOR 2011
At the first meeting of each year, the Planning Commission adopts their meeting
schedule for the ensuing year.
Historically, the Commission has held meetings on the first and third Wednesdays of
each month at 7:00 p.m., to be held in the Board of Supervisors meeting room; the
Comprehensive Plans & Programs Committee meets on the second Monday of each
month at 7:00 p.m. in the first floor conference room; and, the Development Review &
Regulations Committee meets on the fourth Thursday of each month at 7:00 p.m. in the
first floor conference room.
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-50OG
Memorandum: Elections, Appointments, and Meeting Times
December 17, 2010
Page 2 of 2
COMMITTEE ASSIGNMENTS FOR 2011
At the first meeting of each year, the Chairman appoints the membership for the
Comprehensive Plans and Programs Committee (CPPC) and the Development Review &
Regulations Committee (DRRC). The Chairman also appoints a Planning Commission
liaison to the: Transportation Committee (TC); Historic Resources Advisory Board
(HRAB); Economic Development Commission (EDC); Frederick County Sanitation
Authority (FCSA); and, the Winchester Planning Commission.
PLANNING COMMISSION BY-LAWS FOR 2011
At the first meeting of each year, the Planning Commission adopts their Bylaws, and
Roles and Responsibilities for the ensuing year. These documents are attached.
Please contact staff should you have questions.
Attachment: Proposed 2011 Planning Commission Bylaws
Proposed 2011 Planning Commission Roles and Responsibilities
Proposed 2011 Planning Commission meeting dates and application
deadlines
ERL/bad
PLANNING COMMISSION BYLAWS
County of Frederick, Virginia
Offered for Consideration January 5, 2011
ARTICLE I - AUTHORIZATION
1-1 The Frederick County Planning Commission is established by and in conformance with
Chapter 165 of the Code of Frederick County, and in accord with the provisions of
Section 15.2-2210 of the Code of Virginia (1950), as amended.
1-2 The official title of this body shall be the Frederick County Planning Commission,
hereinafter referred to as the "Commission".
ARTICLE II - PURPOSE
2-1 The primary purpose of the Commission is to advise the Frederick County Board of
Supervisors and to carry out all duties and functions described by the Code of Virginia, as
amended.
ARTICLE III - MEMBERSHIP
3-1 The membership of the Commission shall be determined by the Frederick County Board
of Supervisors as specified in Chapter 165 of the Code of Frederick County. Methods of
appointment and terms of office shall be determined by Chapter 165 of the Code of
Frederick County.
3-2 Within the first month of initial appointment, new Commissioner appointees shall: 1)
participate in an orientation to familiarize themselves with the operations of the
Department and the Commission, and 2) meet with planning staff representatives in an
effort to review and better understand specific agenda items by no later than their second
Planning Commission meeting.
Page 2
Planning Commission Bylaws
Offered for Consideration January 5, 2011
ARTICLE IV - OFFICERS
4-1 Officers of the Commission shall consist of a chairman, vice-chairman and secretary.
The chairman and vice-chairman must be voting members of the Commission. The
secretary shall be a member of the Commission or a county employee.
4-2 Selection
4-2-1 The officers shall be elected by the voting members of the Commission at
the first meeting of the calendar year.
4-2-2 Nomination of officers shall be made from the floor. Elections of officers
shall follow immediately. A candidate receiving a majority vote of the
entire voting membership shall be declared elected.
4-3 Duties
4-3-1 The Chairman shall:
4-3-1-1 Preside at meetings.
4-3-1-2 Appoint committees.
4-3-1-3 Rule on procedural questions. A ruling on a procedural question by the
chairman shall be subject to reversal by a two-thirds majority vote of the
members present.
4-3-1-4 Report official communications.
4-3-1-5 Certify official documents involving the authority of the Commission.
4-3-1-6 Certify minutes as true and correct copies.
4-3-1-7 Carry out other duties as assigned by the Board of Supervisors and the
Commission.
4-3-2 The Vice -Chairman shall:
4-3-2-1 Assume the full powers of the chairman in the absence or inability of the
chairman to act.
4-3-2-2 When acting as chair, the vice-chairman shall carry out other duties as
assigned by the Board of Supervisors and the Commission Chairman.
Page 3
Planning Commission Bylaws
Offered for Consideration January 5, 2011
4-3-3 The Secretary shall:
4-3-3-1 Ensure that attendance is recorded at all meetings.
4-3-3-2 Ensure that the minutes of all Commission meetings are recorded.
4-3-3-3 Notify members of all meetings.
4-3-3-4 Prepare agendas for all meetings.
4-3-3-5 Maintain files of all official Commission records and reports. Official
records and reports may be purged in accordance with applicable state
codes.
4-3-3-6 Give notice of all Commission meetings, public hearings and public
meetings.
4-3-3-7 Provide to the Board of Supervisors reports and recommendations of the
Commission.
4-3-3-8 Attend to the correspondence necessary for the execution of the duties and
functions of the Commission.
4-4 Term of Office
4-4-1 Officers shall be elected for a one-year term or until a successor takes office.
Vacancies shall be filled for an unexpired term by a majority vote of the
Commission. In such cases, the newly elected officer shall serve only until the
end of the calendar year or until a successor takes office.
4-5 Temporary Chairman
4-5-1 In the event of the absence of both the chairman and the vice-chairman from any
meeting, the Commission shall designate from among its members a temporary
chairman who shall act for that meeting in the absence of the chairman or vice-
chairman.
Page 4
Planning Commission Bylaws
Offered for Consideration January 5, 2011
ARTICLE V - COMMITTEES
5-1 The Commission shall establish committees necessary to accomplish its purpose.
5-2 In establishing committees, the Commission shall describe the purpose for each
committee.
5-3 Members of the committees shall be appointed by the chairman and will serve for a term
of one year. The chairman may request recommendations from the Commission or
committee members on committee appointments.
5-4 Members of the committees may be Commission members, employees of the County, or
citizen volunteers.
5-5 The chairman and vice-chairman of the Planning Commission shall be ex -officio
members of every committee.
5-6 The committees will elect a chairman and vice-chairman annually. These officers shall be
current Commission members and should represent different Magisterial Districts, if
possible.
5-7 The committees may operate as a committee of the whole or by executive committee with
current and past Commission members serving as members of that committee.
5-8 The committees may establish standing subcommittees whose activities will be a specific
annual responsibility of the parent committee. One executive committee member will
serve as liaison to the standing subcommittee and will assist staff in managing its
activities. Membership will be comprised of past Commission members and citizens.
Membership will be appointed by the chairman of the Committee with concurrence by
the Commission Chairman.
5-9 The committees may establish ad-hoc groups to assist in specific, carefully -defined tasks
for a limited period of time. Important considerations for membership on the ad-hoc
group are skills and experience necessary to assist in providing acceptable solutions.
Membership will be appointed by the Chairman of the Committee with concurrence by
the Commission Chairman.
Page 5
Planning Commission Bylaws
Offered for Consideration January 5, 2011
ARTICLE VI — COMMISSION MEETINGS
6-1 At the first meeting of each calendar year, the Commission shall fix the date, time, and
place of all its regular meetings for the ensuing calendar year, and shall fix the day on
which a regular meeting shall be continued should the Chairman declare that weather or
other conditions make it hazardous for members to attend.
6-2 Special meetings may be called by the chairman or by the secretary after due notice and
publication by the secretary.
6-3 Notice of all meetings shall be sent by the secretary with an agenda at least five days
before the meeting.
6-4 All meetings of the Commission shall be open to the public except for Closed Sessions
held in accordance with the provision specified under Section 2.2-3711(A) of the Code of
Virginia, 1950, as amended.
6-5 Work sessions shall be held at the adjournment of regular meetings or at the time and
place set by the Commission.
ARTICLE VII - VOTING
7-1 A majority of voting members shall constitute a quorum. No action shall be taken or
motion made unless a quorum is present.
7-2 No action of the Commission shall be valid unless authorized by a majority vote of those
present and voting.
ARTICLE VIII - OPERATING RULES
8-1 Order of Business for a regular meeting
8-1-1 Call to Order.
8-1-2 Adoption of the Agenda.
8-1-3 Consideration of Minutes.
8-1-4 Committee Reports.
Page 6
Planning Commission Bylaws
Offered for Consideration January 5, 2011
8-1-5 Citizen Comments on Items not on the Agenda.
8-1-6 Public Hearings.
8-1-7 Public Meetings.
8-1-8 Planning Commission Discussion.
8-1-9 Other.
8-1-10 Adjournment.
8-2 Minutes
8-2-1 The Commission shall keep minutes of each meeting. The chairman and secretary
shall sign all minutes following approval by the Commission certifying that the
minutes are true and correct. Minutes made available to the public prior to formal
approval by the Commission shall be clearly identified as a draft version of the
meeting.
8-3 Procedures
8-3-1 Parliamentary procedure in the Commission meetings shall be governed by
Robert's Rules of Order, except where otherwise specified in these procedures.
8-3-2 Whenever an agenda item involves a recommendation to the Board of
Supervisors, the Commission shall continue to consider the item until a definite
recommendation is made. If a motion has been made and defeated, additional,
different motions may be made concerning the item under consideration.
8-3-3 The initial motion on an agenda item shall be made by a member representing the
application's Magisterial District. If both District representatives are absent or
decline to make the initial motion, then any other Commissioner may act.
8-3-4 Business items on the agenda shall be considered using the following procedures:
8-3-4-1 Report by County Staff.
8-3-4-2 Presentation by Applicant.
8-3-4-3 Citizen Comment.
Page 7
Planning Commission Bylaws
Offered for Consideration January 5, 2011
8-3-4-4 Applicant Response.
8-3-4-5 Staff Summary.
8-3-4-6 Discussion by Commission.
8-3-4-7 Motion and Action by Commission.
8-3-5 Public comment shall be allowed in all cases required by the Code of Virginia,
1950, as amended, or the Code of Frederick County. In other cases, the chairman
may allow public comment.
8-3-6 The Commission members may ask questions of clarification and information
after the staff report, applicant presentation and citizen comment.
8-3-7 Petitions, displays, documents or correspondence presented at a meeting may be
made part of the official record of the meeting by motion of the Commission and
are to be kept on file by the secretary. Such items need not be made part of the
published minutes.
8-3-8 Public Hearings
8-3-8-1 The Commission shall hold public hearings on all items for which
hearings are required by the Code of Virginia, 1950, as amended, or by the
Code of Frederick County. Such public hearing shall be advertised and
notifications provided as required by the Code of Virginia, 1950, as
amended.
8-3-8-2 The Chairman may establish special rules for any public hearing at the
beginning of said hearing. These rules may include limitations on the time
of staff report, applicant presentation and citizen comment.
8-3-8-3 In addition to those required by law, the Commission may hold public
hearings on any matter which it deems to be in the public interest. In such
cases, the public hearings shall follow all procedures described for public
hearing in these bylaws.
8-3-8-4 The 90 -day period (Section 165-102.03 of the Frederick County Zoning
Ordinance) for the Planning Commission to make a rezoning
recommendation to the Board will start at the date of the first completed
public hearing
8-3-9 Tabling
Page 8
Planning Commission Bylaws
Offered for Consideration January 5, 2011
8-3-9-1 The Planning Commission shall have the authority to table agenda items
45 -days (less if reaching the limits of Section 165-102.03) for any one of
the following:
A) The agenda item does not meet the requirements of the Code of
Virginia 1950 as amended.
B) The agenda item does not meet the requirements of the Code of
Frederick County.
C) Insufficient information has been provided for the agenda item.
D) Revised proffers have been received from the applicant not less
than twenty-one (21) days of the advertised Planning Commission
meeting.
E) Issues or concerns that arise during formal discussion of the
agenda item warrant additional information or study.
F) The applicant provides the Frederick County Planning Department
with a written request to table the agenda item.
G) The Frederick County Planning Department is advised of an
emergency situation that prevents attendance by the applicant.
H) The applicant fails to appear at the meeting in which the
application has been advertised to appear.
8-3-9-2 The applicant shall be permitted to request that an agenda item be tabled
from a scheduled Planning Commission meeting one time. The Planning
Commission shall table the application for a specific period of time to
ensure that the requirements of Section 165-102.03 of the Frederick
County Zoning Ordinance are not exceeded unless the applicant requests a
waiver from this requirement. In no case shall an application be tabled for
more than 12 months from the time the complete application was received
by the Zoning Administator or applicable staff.
8-3-9-3 An application that has been tabled for an unspecified period of time shall
be re -advertised for consideration by the Planning Commission once the
following steps have been completed:
A) The applicant has requested in writing that the agenda item be
Page 9
Planning Commission Bylaws
Offered for Consideration January 5, 2011
considered by the Planning Commission.
B) The applicant has provided all required information to the
Frederick County Planning Department which addresses all
concerns of the Planning Commission.
8-3-10 Work sessions
8-3-10-1 The Commission may hold work sessions at which the procedural rules of
these bylaws shall not apply.
8-3-10-2 Work sessions shall be held after the adjournment of regular meetings or
at the time and place set by the Commission.
8-3-10-3 Notice of work sessions shall be sent to the Planning Commissioners at
least five days before the session.
8-3-10-4 The chairman shall lead the session and require orderly behavior and
discussion.
8-3-10-5 No actions shall be taken or motions made at a work session.
8-3-10-6 Work sessions shall be open to the public. Public comment is not required
at a work session.
8-3-10-7 The secretary shall keep a general record of all work sessions and the
items discussed.
9-3-11 Adj ournment
8-3-11-1 In no case shall the Commission consider any new items
after 10:30 P.M. and the meeting shall be adjourned by
11:00 P.M. In the instance that an item begun before
10:30P.M. has not been acted on by the 11:00 P.M. hour,
the Commission may, by majority vote, lift the
adjournment time until a recommendation has been made,
or such time, after 11:00 P.M., as the Commission may fix.
ARTICLE IX - AMENDMENTS
9-1 These bylaws may be amended by a majority vote of the entire voting
membership after thirty days prior notice at any time during the calendar year.
Page 10
Planning Commission Bylaws
Offered for Consideration January 5, 2011
9-2 Planning Commission shall conduct an annual review of these bylaws in
November of each calendar year to ensure their accuracy.
9-3 At the first meeting of the calendar year, the By -Laws will be adopted.
FREDERICK COUNTY PLANNING COMMISSION
ROLES AND RESPONSIBILITIES
Offered for Consideration January 5, 2011
This document has been prepared to assist Frederick County Planning Commissioners in
understanding what their role and responsibilities are in the myriad of activities that they
accept as a member of the Planning Commission. This compilation is a companion
document to the Commission's By -Laws.
APPLICATION COMMUNICATIONS
There are three primary sources of information gathered by and weighed by the Planning
Commission in order to make quality planning recommendations to the Board of
Supervisors. They are ex -parte communications, staff reports and public input.
Ex -Parte Communications:
Individual meetings between Commissioners and an applicant/developer regarding a
specific application shall follow the Virginia Freedom of Information Act. During this
discussion or at any other time prior to action taken by the Commission on the
application, a Planning Commissioner should make no commitments or endorsements.
Any new written materials provided by the applicant to any one Commissioner shall be
made available to all commissioners and staff by the applicant prior to the application
appearing on the agenda. To not do so may result in the application being tabled at the
Planning Commission public hearing.
Staff Application Briefings/Work Sessions:
Prior to the first public hearing being held, staff will hold a briefing for the Planning
Commissioners, with an invitation extended to the Board of Supervisors to participate,
regarding any application deemed sufficiently complicated / controversial to warrant
detailed explanation. The purpose is to apprise the Commissioners regarding the details
of the application, both those items that meet the ordinance and those that do not. This
provides the opportunity for the Commissioners to have a common understanding of the
application prior to the public hearing. The decision to hold a briefing on a specific
application will be made jointly by the Director of Planning and the Chairman of the
Planning Commission. In addition to complexity, the application shall be basically
complete prior to scheduling the briefing.
The Planning Commission may request a work session for an application which, after the
first public hearing is concluded, is subsequently tabled. The purpose of the work session
Page 2
Planning Commission Roles and Responsibilities
Offered for Consideration January 5, 2011
is to discuss amongst each other and with staff details of the application, any revised
proffers provided or anticipated by the applicant, and other improvements which could be
made to the application.
For either a briefing or a work session:
-The applicant should attend, but will not have an active role.
The format of a Planning Commission work session as identified in paragraph 8-
3-10 of the Commission's By -Laws will be used.
-In no case will the legal timeline for consideration before the Planning
Commission be changed.
Public Hearing/Weting:
Efficient and effective public hearings are an essential part of enabling the Commission
to make reasoned recommendations to the Board of Supervisors.
Every attempt will be made to obtain focused and broad representation of opinion or
information from the public. When possible, specific time limitations will not be used.
However, both rules of order as well as time constraints most appropriate for the specific
application will be implemented when there is either large interest in or controversy
regarding an application.
One constant during this process on both the part of the public, the applicant and the
Commission itself is civility and respect for information offered or a differing opinion.
Deviation from this behavior is unacceptable.
COMMISSIONER DEVELOPMENT:
Each Commissioner shall be committed to preparing for and keeping knowledge current
in order to do the most effective job for the community.
New initial appointees should strive to obtain Planning Commissioner certification from
an acceptable training program within the first year of appointment. This training is
supported by the Planning Department budget.
Further continuing education through many offerings should be pursued and will be
supported by the Planning budget as possible. These opportunities should be shared
amongst the number of Commissioners who are serving. Examples include CPEAV's
Page 3
Planning Commission Roles and Responsibilities
Offered for Consideration January 5, 2011
annual meeting, other special offerings as well as the American Planning Association's
readings and meetings. A library is maintained by the Planning office.
COMMISSIONER ATTENDANCE
Commissioners are expected to participate in 80% of the regularly scheduled meetings
per year. Members who cannot attend a meeting due to illness, business, and other
governmental or family reasons should notify the Commission Chairman and/or staff
Administrative Assistant prior to the scheduled meeting in order for the absence to be
noted. It may affect quorum considerations.
Especially essential is preparation and readiness for each of the Commission's meetings
in order to use not only the Commission's but the staff's and public's time wisely.
COMMISSION COMMITTEE ASSIGNMENTS:
Appointments to a Commission committee or liaison assignments are made by the
chairman and shared by the membership. Generally, they involve a once per month
meeting.
CONFLICT OF INTEREST:
Each Commissioner needs to be familiar with Commonwealth of Virginia information on
conflict of interest. If a Commissioner is unsure if there is conflict, the County Attorney
is the correct resource.
Upon determination that there is or might be perceived to be a conflict, the Commissioner
should state immediately after the agenda item is read that recusal action is necessary
(with, preferably, stating the reason) then step down from the dais until the item is
concluded.
PUBLIC REPRESENTATION:
Commissioners are citizens, too. If there is a public item that is of interest, the
Commissioner should participate, but not identify themselves as members of the
Frederick County Planning Commission unless acting in an official capacity and directed
to do so. Implied endorsements by the Commission should be avoided.
•
C
•
MEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on November 3, 2010.
PRESENT: June M. Wilmot, Chairman/Member at Large; Brian Madagan, Opequon District; Gary
R. Oates, Stonewall District; J. Stanley Crockett, Stonewall District; Lawrence R. Ambrogi, Shawnee
District; H. Paige Manuel, Shawnee District; Charles E. Triplett, Gainesboro District; George J_ Kriz,
Gainesboro District; Greg L. Unger, Back Creek District; Kevin O. Crosen, Back Creek District; Philip E.
Lemieux, Red Bud District; Christopher M. Mohn, Red Bud District; and Roderick B. Williams,
County Attorney.
ABSENT: Roger L. Thomas, Vice Chairman/ Opequon District
STAFF PRESENT: Eric R. Lawrence, Planning Director; Mark R Cheran, Zoning & Subdivision
Administrator; Candice E. Perkins, Senior Planner; and Renee' S. Arlotta, Clerk.
CALL TO ORDER & ADOPTION OF AGENDA
Chairman Wilmot called the meeting to order at 7:00 p -m. A motion was made by
Commissioner Kriz to adopt the November 3, 2010, agenda for this evening's meeting. This motion was
seconded by Commissioner Triplett and unanimously passed.
COMMITTEE REPORTS
Transportation Committee —10/25/10 Mtg.
Commissioner Kriz reported on the following items from the Transportation Committee:
1) an update on the Comprehensive Policy Plan was received; 2) a recommendation was made to submit a
letter of intent for Revenue Sharing 2011; 3) a recommendation was made to obtain more information on
a sidewalk fund in Spotsylvania; 4) an update on the Route 37 Eastern Bypass was received as a result of
the meeting held with VDOT on October 21, 2010.
Frederick County Planning Commission Page 2694
Minutes of November 3, 2010
-2 -
CITIZEN COMMENTS
Chairman Wilmot called for public comments on any subject not on the Commission's
agenda for this evening. No one came forward to speak.
PUBLIC HEARING
Rezoning #01-10 of Busy Beez Daycare, submitted by Greenway Engineering, to revise proffers
associated with Rezoning #05-01 for 1.324 acres of land, zoned B3 (Industrial Transition) District,
to B3 with revised proffers, and 0.567 acres, zoned B3 to B2 (Business general) District, with
revised proffers, totaling 1.89 acres. The properties are located on the west side of Martinsburg
Pike (Rt. 11), approximately 2,000 feet south of I-81, Exit 323. The properties are further identified
with P.I.N.s 33-A-92 and 33-A-93 in the Stonewall Magisterial District.
Action — Recommended Approval with Proffers
Senior Planner, Candice E. Perkins, reported this application is to revise the proffers for
1.324 acres of land, zoned B3 (Industrial Transition), and to rezone 0.567 acres of land from the B3
District to the B2 (Business General) District with revised proffers, totaling 1.89 acres. Ms. Perkins
stated the 1.89 -acre property was originally rezoned in 2001 to the B3 District with proffers. She said this
rezoning seeks to allow for the addition of SIC 8351 (child day-care facilities) only on the 0.567 -acre
portion seeking the B2 zoning; all other uses are consistent with the 2001 rezoning. She said the land
uses proposed in this application are consistent with the business designation of the Northeast Land Use
Plan (NELUP) and the application has addressed all of staff's concerns.
Representing this application for Tim and Margaret Johnson was Mr. Evan A. Wyatt with
Greenway Engineering. Mr. Wyatt stated the Board of Supervisors approved a rezoning for this property
in 2001 and this rezoning enabled the Johnsons to develop the back portion of their property, which is
now American Auto Body. He said the Johnsons also have a small portion at the front of the property; he
noted the properties are both zoned B3 and in 2001, proffers were applied to both parcels. Mr. Wyatt said
when the Planning Staff was consulted about the requirements to prepare for a daycare facility, it was
thought that in order to be prudent, since some of the proffers done in 2001 had already been
implemented, this rezoning should be processed to bring the back piece into current proffer and to request
the zoning of the front piece to B2. Mr. Wyatt said that since daycare facilities are not permitted as a
standalone land use in the B3, they are requesting a down -zoning of the small portion in the front. Mr.
Wyatt said they have modified the proffers by eliminating those proffers that have already been
implemented and eliminating those uses that would be allowed in the B3 at the front of the property. He
noted that none of the reviewing agencies have any issues with this request.
Chairman Wilmot opened the public hearing and called for citizen comments. The
following persons came forward to speak:
Mr. Stephen Johnston, a resident of the Stonewall Magisterial District, was concerned
about the adjacent M1 -zoned property. He said there was a driveway between the Ml -zoned property and
the property being considered, which ran the entire length of the properties, and he did not think there was
Frederick County Planning Commission
Minutes of November 3, 2010
-3-
enough room to create a buffer between the two properties. Mr. Johnston thought some setback would be
required.
Ms. Rhonda Lynch, adjoining property owner, did not believe a daycare center was
appropriate at this location because of all the development taking place in this area, along with being so
close to Route 11. She was concerned about safety for the children and believed fencing and/or gating
should be required, if this use was approved.
Chairman Wilmot asked the staff about the zoning issue. Ms. Perkins replied there was a
discrepancy in the zoning shown on the maps taken from the County's GIS and the maps within the
Planning Department. Ms. Perkins said she would check the maps again and make a determination on the
zoning.
Mr. Wyatt said his information showed the adjacent property as RA. He said
nonetheless, if the adjoining property is zoned M1 or M2, and the applicant's property is zoned B2, no
screening element is required within a 50 -foot distance between the permitted land use and the property
line. He remarked that from a buffering standpoint, there is no issue.
Commissioner Oates said the playground area in the rear of the property will have to be
fenced. He also noted that this was a down zoning from B3 to B2. Commissioner Oates next made a
motion to recommend approval of the rezoning application. This motion was seconded by Commissioner
Crockett and unanimously passed.
BE IT RESOLVED, that the Frederick County Planning Commission does hereby unanimously
recommended approval of Rezoning #01-10 of Busy Beez Daycare, submitted by Greenway Engineering,
to revise proffers associated with Rezoning #05-01 for 1.324 acres of land, zoned B3 (Industrial
Transition) District, to B3 with revised proffers and 0.567 acres, zoned B3, to B2 (Business general)
District, with revised proffers, totaling 1.89 acres.
A waiver request by AT&T Corporation, submitted by Greenway Engineering, to allow a 120 -foot,
lattice -type telecommunications tower in lieu of a 120 -foot, monopole -type telecommunication
tower as approved within Conditional Use Permit #05-10. The properties are located on the east
side of Martinsburg Pike (Rt. 11 North), approximately % mile northeast of I-81, Exit 317. The
properties are further identified with P.I.N.s 43-A-130 and 43-A-132 in the Stonewall Magisterial
District.
Action — Recommended Approval
Zoning and Subdivision Administrator, Mark R. Cheran, reported that Greenway
Engineering, on behalf of AT&T Corporation, is requesting a waiver to the Frederick County Code,
Chapter 165, Zoning, Article II, Supplementary Use Regulations; Parking; Buffers; and Regulations for
Specific Uses, Part 204 Additional Regulations for Specific Uses, 165-204.19B Telecommunications
Facilities, Commercial, to allow a 120 -foot, lattice -type telecommunication tower in lieu of a 120 -foot,
monopole -type telecommunication tower approved with Conditional Use Permit 405-10 of AT&T
Corporation, Melissa Hall, Wesley Helsley, and Bradley Pollack. Mr. Cheran stated CUP 405-10 was
Frederick County Planning Commission Page 2696
Minutes of November 3, 2010
MIC
approved by the Board of Supervisors on August 11, 2010, for a 120 -foot, monopole -type
telecommunication tower.
Mr. Cheran reported that on October 14, 2010, an amendment to the Frederick County
Zoning Ordinance, Section 165-204.19B(2), was approved to allow the Board of Supervisors to waive the
monopole -type tower for properties which are located outside the UDA (Urban Development Area) and
are not adjacent to properties identified as historic sites. He said the AT&T Corporation properties are
located outside the UDA and are not located adjacent to identified historical resources. Mr. Cheran stated
the applicant believes the construction of a lattice -type telecommunications tower will be less visually
obtrusive to existing residential land uses and a lattice -type tower will provide a greater opportunity for
co -locating personal wireless service providers. He also noted that the conditions assigned to CUP #05-
10 will remain in effect.
Commissioner Oates said the only difference between the previous two times the
Planning Commission recommended denial of a monopole -type tower and this third request, is that now
the Board of Supervisors has the final say in whether or not the monopole is acceptable. Mr. Cheran
replied that was correct; he said nothing else has changed regarding this application.
Commissioner Crockett inquired if a monopole tower can be used to co -locate as many
users as a lattice -type tower. He asked if more towers would be needed to get the same job done, if
monopoles were used.
Mr. Robert Erickson, with AT&T Corporation, believed more appurtenants could be
placed on a lattice -type tower rather than a monopole tower. Mr. Erickson said the monopole would have
to be pre -designed with all of the welded, fabricated arms when it is constructed in anticipation of what
may be coming. With a lattice -type tower, it is easier to attach additional antennas after it has been
erected. Mr. Erickson said since there is inherently no attachment points with a monopole tower, there
would either have to be structural collars to attach arms for antennas or pre -weld the attachment points.
So physically, with the diameter of the monopole, there would not be as many places to attach cellular
antennas. There are some limitations as to what can be placed on a monopole, compared to a lattice
tower.
Commissioner Kriz thought this tower was to be limited to only two users. Mr. Wyatt
replied the conditional use permit was limited to two microwave dishes. Mr. Erickson added that
AT&T's primary use was for microwave dishes and a line -of -site transmission up to the mountain is
needed. Mr. Erickson added that a condition of the County is that this tower be available for co -locating
of other cellular providers.
Commissioner Kriz asked if the applicant would be doing just FEMA operations.
Commissioner Kriz remarked that the Commission was told the last time this applicant came forward that
the government would not allow other providers on the tower. Mr. Erickson clarified this was the case
when they were attempting to place the tower on top of the FEMA building and FEMA would not allow
another outside provider in that situation. Mr. Erickson said that although FEMA operations will be their
primary focus, this proposal is now on AT&T property and will be available for co -location.
Commissioner Oates inquired how many co-locaters are typically on a tower. Mr.
Erickson said most providers want 20 feet of vertical separation, so they are limited with a 120 -foot
tower. Mr. Erickson said they could possibly get two additional co -locators on the 120 -feet along with
Frederick County Planning Commission r "L- U
Minutes of November 3, 2010
-5 -
their microwave dishes. He said the lattice -tower will allow more co -locators structurally, but in this
case, the vertical height limits what can be placed.
Chairman Wilmot opened the public hearing and called for citizen comments. No one
came forward to speak and Chairman Wilmot closed the public comment portion of the hearing.
Commissioner Crockett made a motion to recommend approval of the waiver request.
This motion was seconded by Commissioner Madagan and passed by a majority vote.
BE IT RESOLVED, that the Frederick County Planning Commission does hereby recommend approval
of a waiver request by AT&T Corporation, submitted by Greenway Engineering, to allow a 120 -foot,
lattice -type telecommunications tower in lieu of a 120 -foot, monopole -type telecommunication tower as
approved within Conditional Use Permit 405-10.
The majority vote was:
YES (TO REC. APPROVAL): Unger, Crosen, Ambrogi, Manuel, Triplett, Mohn, Madagan, Crockett
NO: Oates, Kriz, Lemieux, Wilmot
(Note: Commissioner Thomas was absent from the meeting.)
A proposed amendment to the Frederick County Code, Chapter 165, Zoning, Article H,
Supplementary Use Regulations; Parking; Buffers; and Regulations for Specific Uses, Part 202,
Off -Street Parking, Loading and Access, 165-202.01, Off -Street Parking; Parking Lots. This
amendment will provide a revision to the curb and gutter requirements for parking areas.
Action — Recommended Approval
Senior Planner, Candice E. Perkins, stated that staff has been requested to draft an
amendment to the zoning ordinance to revise the curb and gutter requirement for parking areas, Ms.
Perkins stated the zoning ordinance currently requires curb and gutter around the entire perimeter of
parking lots in all zoning districts, with the exception of B3, OM, M1, and M2, which were revised in
2009. She explained that the original amendment requested was to utilize header curb within parking lots,
eliminating the concrete gutter pan when not necessary for the drainage of storm water.
Ms. Perkins said this item was emailed to the DRRC (Development Review and
Regulations Committee) on September 20, 2010. She noted the DRRC had concerns over the request as
submitted by the applicant and requested it be revised. The DRRC discussed the durability of the use of
only header curb within parking areas and the fact it would not hold up as well as curb and gutter. They
believed that when parking areas are adjacent to buildings and a sidewalk with a turndown curb is used,
the elimination of the gutter pan may be appropriate, but the remainder of the parking areas should be
constructed utilizing curb and gutter, either CG -6 or CG -6R. Ms. Perkins stated that based on the
comments and concerns received by the DRRC, the draft amendment was revised to only allow for the
elimination of the gutter when the storm water drains away from the curb and only for parking areas that
abut buildings when sidewalks with turndown curbing are used. She said with those changes, the DRRC
Frederick County Planning Commission Page 2698
Minutes of November 3, 2010
ma
recommended the ordinance amendment be forwarded to the Planning Commission for discussion. The
Planning Commission discussed the item at their October 6 meeting; the Commission was in favor of the
proposed amendment as revised and forwarded it to the Board for discussion. Although the Board
forwarded the proposed amendment forward for public hearing, Board members expressed concern over
the curb and gutter requirements contained within the zoning ordinance and its affect on storm water
management and water quality and they directed the Public Works Committee to look into additional
revisions to the curb and gutter requirements.
Chairman Wilmot opened the public hearing and called for citizen comments. No one
came forward to speak and Chairman Wilmot closed the public comment portion of the hearing.
Planning Commission members were in favor of the amendment as presented by the staff.
Upon motion made by Commissioner Oates and seconded by Commissioner Kriz,
BE IT RESOLVED, that the Frederick County Planning Commission does hereby unanimously
recommend approval of a proposed amendment to the Frederick County Code, Chapter 165, Zoning,
Article II, Supplementary Use Regulations; Parking; Buffers; and Regulations for Specific Uses, Part 202,
Off -Street Parking, Loading and Access, 165-202.01, Off -Street Parking; Parking Lots. This ordinance
amendment will provide a revision to the curb and gutter requirements for parking areas.
(Note: Commissioner Thomas was absent from the meeting.)
OTHER
MIDDLETOWN AREA ACTIVITIES
Planning Director, Eric R. Lawrence, stated the Town of Middletown is interested in a
boundary line adjustment with the County. Mr. Lawrence said the Town held a community meeting to
discuss their intent with their constituents. He said when the Town met with the County to ask for
support, the County's response was for a Steering Committee to be formed to better understand the
situation. Mr. Lawrence explained the Steering Committee, consisting of members of the Board of
Supervisors and the Town Council, was established and has met over the past four -to -five months to
discuss potential land uses in this area. Based on whether there is community support for those land uses,
those ideas will be taken to the next level to talk about how to provide public utilities and whether or not
the boundary line adjustment is ultimately appropriate for this location.
Mr. Lawrence said his intention was to bring the Planning Commission up-to-date
quickly because the land use plan exercise has just started. Mr. Lawrence showed the location, which was
just east of the Interstate Interchange and is approximately 300-320 acres in size. He said the land use
concepts talked about are predominantly commercial and industrial opportunities. He said 28 acres of
commercial business and about 160 acres of technology are envisioned, possibly utilizing the OM
District. A few transportation elements are also being considered.
Frederick County Planning Commission Page 2699
Minutes of November 3, 2010
-7 -
Mr. Lawrence stated that a public comment meeting has been scheduled for Thursday,
November 18, 2010, at 7:00 p.m., at the Middletown Fire Hall. Mr. Lawrence said they were seeking a
general consensus between the elected officials and residents of that area before going further.
ADJOURNMENT
No further business remained to be discussed and upon motion by Commissioner Kriz
and second by Commissioner Madagan, the meeting adjourned at 7:30 p.m. by a unanimous vote.
Respectfully submitted,
June M. Wilmot, Chairman
Eric R. Lawrence, Secretary
Frederick County Planning Commission Page 2700
Minutes of November 3, 2010
MEETING MINUTES
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on November 17, 2010.
PRESENT: June M. Wilmot, Chairman/Member at Large•, Roger L. Thomas, Vice Chairman/
Opequon District; Gary R. Oates, Stonewall District; J. Stanley Crockett, Stonewall District; Lawrence R.
Ambrogi, Shawnee District; H. Paige Manuel, Shawnee District; Charles E. Triplett, Gainesboro District;
George J. Kriz, Gainesboro District; Kevin O. Crosen, Back Creek District; Philip E. Lemieux, Red Bud
District; Christopher M. Mohn, Red Bud District; and Roderick B. Williams, County Attorney.
ABSENT: Brian Madagan, Opequon District; Greg L. Unger, Back Creek District
STAFF PRESENT: Eric R. Lawrence, Planning Director; Michael T. Ruddy, Deputy Planning
Director; Dana M. Johnson, Zoning Inspector; Mark R. Cheran, Zoning & Subdivision Administrator; and
Renee' S. Arlotta, Clerk.
CALL TO ORDER & ADOPTION OF AGENDA
Chairman Wilmot called the meeting to order at 7:00 p.m. A motion was made by
Commissioner Kriz to adopt the November 17, 2010, agenda for this evening's meeting. This motion was
seconded by Commissioner Triplett and unanimously passed.
MINUTES
Upon motion made by Commissioner Kriz and seconded by Commissioner Triplett, the
minutes of the October 6, 2010 meeting were unanimously approved as presented.
COMMITTEE REPORTS
Comprehensive Plans & Programs Committee —11/15/10 Mtg.
Commissioner Kriz reported that representatives from the School Board, Parks &
Recreation, and Public Works were available to answer any questions regarding the 2011-2012 Capital
Frederick County Planning Commission Page 2701
Minutes of November 17, 2010
-2 -
Improvements Plan (CIP). Commissioner Kriz said the 2011-2012 CIP only has three new projects this
year with a few changes in the priority. He said the committee also received a brief update on the
Comprehensive Policy Plan.
Winchester Planning Commission — 11/16/10 Mtg.
Commissioner Mohn reported that the Winchester Planning Commission had a series of
public hearing items, which included: 1) recommended approval of a CUP for Buffalo Wild Wings to
expand their operations to include nightclub activities; 2) recommended approval of a CUP for
Winchester Medical Center for personal service and retail activities at the Wellness Center; 3)
recommended approval of adding antennas on an existing telecommunications tower; 4) recommended
approval of a minor rezoning to adjust boundaries for the City's historic district to facilitate some
revitalization work through CDBG grants. Commissioner Mohn said the City Planning Commission also
discussed the ongoing Comprehensive Policy Plan Update they have undertaken; specifically, the tenth
chapter regarding the ten geographic planning areas for the City_ He said this chapter dials in on specific
concepts for key sites for development and re -development. Commissioner Mohn added that the City's
Planning Director, Tim Youmans, would like to bring this chapter to the County's Planning Commission
in some format for discussion and to receive input because there are some sites which adjoin Frederick
County.
CITIZEN COMMENTS
Chairman Wilmot called for public comments on any subject not on the Commission's
agenda for this evening and the following persons came forward to speak:
Mr. Phil Haines, a resident on Poorhouse Road in the Gainesboro District, raised the
subject of the Commission's recommendation for approval of a one -million -gallon water tank in Round
Hill back in April of 2010. Mr. Haines said this would probably be coming back to the Planning
Commission because the approval has been contested in court. Mr. Haines believed this item should not
have been acted upon so quickly and there were issues that needed to be resolved.
Mr. Haines believed the water tank would deface Round Hill for future generations. He
commented that Round Hill was the first significant geological area heading towards Route 50 West. Mr.
Haines said a local historian, Mr. Bob Jolley, is trying to find the location of the Hessian encampment in
this area during the Revolutionary War. He said Mr. Jolley is presently working on the Glaize Farm and
he will be working his way back to Round Hill_ Mr. Haines was concerned that construction of the water
tank will disrupt this area for historical purposes, it will possibly destroy artifacts, and it would affect this
site for future generations.
Mrs. Dianna Haines, a resident of Poorhouse Road in the Gainesboro District, said she
was saddened by the decision of the Planning Commission to recommend approval of a water tank in the
Rural Areas, which was outside of the normal plan for urban development. Mrs. Haines believed public
Frederick County Planning Commission Page 2702
Minutes of November 17, 2010
-3 -
announcement and public debate should have occurred; she assumed the Planning Commission would
make sure that procedures and rules would be followed on all planning, zoning, and land use matters.
Mr. Haines returned to the podium to mention that while in Federal Court on this matter,
the attorney for the land trust stated that his client could lose $4-5 million in value if the water tank was
not approved to be placed on his client's property. Mr. Haines noted this land is in a rural area. He said
that one of the editors at the Winchester Star met with the County Administrator, John R. Riley, Jr., and
Mr. Riley emphatically stated there were no plans for development. Mr. Haines questioned where the
speculated $4-5 million in lost value would have come from.
PUBLIC HEARING
Conditional Use Permit 908-10 of Gisella S. Quevedo for a cottage occupation for an In -Home Day
Care Facility at 110 Marlise Lane in Steeplechase Subdivision. This property is identified with
P.I.N. 55.1-2-1-44 in the Red Bud Magisterial District.
Action — Recommended Approval with Conditions
Zoning Inspector, Dana M. Johnston, reported that in-home day care facilities are a
permitted cottage occupation in the RP (Residential Performance) Zoning District with an approved
conditional use permit (CUP). Mr. Johnston said the applicant has stated the in-home day care will take
place entirely on the first floor of the home, which averages about 1,400 square feet of living space. Mr.
Johnston said the single-family home is on a quarter acre of land and the back yard is fenced. He said the
applicant proposes to have two employees, one now and one later, if needed, and would care for no more
than 12 children, ages ranging from eight weeks to 12 years old. Mr. Johnston next read a list of
conditions, should the Commission find the use to be appropriate.
Commissioner Lemieux referred to Condition #5 which limited the number of children to
12 and he said the Health Department Food Permit limits the number of people to 12 including
employees. Commissioner Lemieux inquired about this overlap and Mr. Johnston referred this question
to the applicant.
Commissioner Triplett asked what type of health system served the residence. Mr.
Johnston replied the residence was served with public water and sewer.
Commissioner Thomas inquired if the number 12 was determined by the applicant or in
some other manner. Mr. Johnston replied this is the number the applicant requested; he also believed it
may be a regulation from the Social Services Department.
Commissioner Oates pointed out that if the applicant intends to feed both children and
staff, she would simply need to acquire a permit.
Commissioner Manuel noted that the Department of Social Services has strict guidelines
on the indoor square footage required per child and also the playground areas must meet a certain square
footage per child. He asked the staff if 12 children met those tests. Mr. Johnston said he would direct
that question to the applicant; however, the number of children would not exceed 12, but it could be less.
Frederick County Planning Commission Page 2703
Minutes of November 17, 2010
-4 -
Commissioner Crosen asked if there was any regulation from the Department of Social
Services dictating how many employees would be necessary for supervision for this number of children.
He questioned why this is limited to two adults and 12 children. Mr. Johnston replied that the applicant
had requested one employee for now and possibly, one additional employee for the future. Planning
Director, >._ric R. Lawrence, remarked that the Department of Social Services requires one adult per five
children. Mr. Lawrence said at this zoning phase, we are setting the maximum threshold and once Social
Services becomes involved, they will determine the exact number of children and adults that can fit onto
the property based on square footage.
Commissioner Thomas asked if Social Services also looks at the ratio of bathrooms per
number of people since this is a residence. Mr. Lawrence said that after the CUP is issued, both the
Department of Social Services and the Building Official would have to go onto the site to make sure
everything is safe before the daycare facility could begin to operate. Mr. Lawrence said the premise for
these agencies was to instruct the applicant to obtain the CUP first, before beginning to modify the
residence. Commissioner Thomas assumed the Health Department looked at the amount of food being
served versus the number of children, but he wondered if any agency regulated the number of bathrooms
needed. Mr. Lawrence believed the Building Code would address the bathroom issue.
The applicant, Ms. Gisella S. Quevedo, said she will not be feeding her staff. Ms.
Quevedo said she already has one employee and she brings her own lunch. She said the Health
Department has stated she could feed up to 12 people; therefore, she will not be feeding her staff.
Commissioner Lemieux asked the applicant if she had discussed her plans for the day
care center with her Homeowners Association (HOA). Ms. Quevedo said she did speak with the HOA
and they said as long as her neighbors were okay with it and she was not placing any signs or modifying
the exterior of her home, they would not have any problems. Regarding the bathrooms, Ms. Quevedo
said most of the children are still in diapers.
Chairman Wilmot next opened the public hearing and she called for citizen comments.
No one came forward to speak and Chairman Wilmot closed the public comment portion of the hearing.
Commissioner Mohn made a motion to recommend approval of CUP #08-10 with the
conditions as suggested by the staff. This motion was seconded by Commissioner Oates and
unanimously passed.
BE IT RESOLVED, that the Frederick County Planning Commission does hereby recommend approval
of Conditional Use Permit 408-10 of Gisella S. Quevedo for a cottage occupation for an In -Home Day
Care Facility at 110 Marlise Lane in Steeplechase Subdivision with the following conditions:
All review agency comments and requirements shall be complied with at all times.
Hours of operation shall be permitted from 7:00 a.m. to 6:00 p.m., Monday through Friday.
The applicant shall satisfy the licensing requirements of the Virginia Department of Social
Services and the County of Frederick.
4. No business sign associated with this conditional use permit shall be erected on the property.
Frederick County Planning Commission Page 2704
Minutes of November 17, 2010
-5 -
Other than those children residing on the property, there shall be no more than 12 children being
cared for at any given time.
Other than those persons residing on the property, there shall be no more than two employees
working at the day care at any time.
Any expansion or change of use will require a new conditional use permit.
(Note: Commissioners Madagan and Unger were absent from the meeting.)
COMMISSION DISCUSSION
2010-2030 COMPREHENSIVE POLICE' PLAN UPDATE FOR FREDERICK COUNTY
Action — Recommended Approval
Deputy Planning Director, Michael T. Ruddy, reported on the status of the 2010-2030
Comprehensive Policy Plan Update. Mr. Ruddy said that many of the Planning Commission members
have participated in the update and he offered thanks to all those individuals. He said the Comprehensive
Policy Plan was approached with a new format and included several working groups reviewing the
different chapters in an effort to gain a wide variety of stakeholder input and this has resulted in a variety
of improved chapters. Mr. Ruddy said the update has also produced some revised policies and
implementation strategies. He said that over the last several months, many of the chapters, including
Transportation, Urban and Rural areas, Residential and Business Development, Tourism, and
Agribusiness, have been rewritten and sent to the Board of Supervisors for their preliminary evaluation
and input.
Mr. Ruddy said the committees have reached a point where they are ready to hold a
public input forum. He said a public input forum has been scheduled for Wednesday, December 15,
2010, at 7:00 p.m. and will be incorporated into the Planning Commission's regularly scheduled meeting.
Mr. Ruddy noted that in addition to the public input forum, the chapter information, the maps, and all of
the draft work that has been done to this date will soon be available on the County's official website
allowing for additional opportunities for citizens to get information and provide feedback. Mr. Ruddy
said the staff is looking to come out of the public input and information meeting ready for a discussion
with the Board of Supervisors and Planning Commission at the upcoming annual retreat.
Chairman Wilmot asked if members of the Board of Supervisors were going to be invited
to the December 15 meeting. Mr. Ruddy replied that everyone is invited and certainly the Board if they
are available; however, this is primarily a public input and information opportunity.
Frederick County Planning Commission Page 2705
Minutes of November 17, 2010
mm
ADJOURNMENT
No further business remained to be discussed and upon motion by Commissioner Kriz
and second by Commissioner Mohn, the meeting adjourned at 730 p.m. by a unanimous vote.
Respectfully submitted,
June M. Wilmot, Chairman
Eric R. Lawrence, Secretary
Frederick County Planning Commission Page 2706
Minutes of November 17, 2010
c� Co
CONDITIONAL USE PERMIT #09-10
JUDY TINGLE
Staff Report for the Planning Commission
w Prepared: December 15, 2010
Staff Contact: Dana M. Johnston, Zoning Inspector
This report is prepared by the Frederick County Planning Staff to provide information to the
Planning Commission and the Board of Supervisors to assist them in making a decision on
this request. It may also be useful to others interested in this zoning matter.
Reviewed
Action
Planning Commission: 01/05/11
Pending
Board of Supervisors: 01/26/11
Pending
EXECUTIVE SUMMARY:
This is a request for a Cottage Occupation to enable an In-home Family Day Care Facility.
Should the Planning Commission find this use appropriate, Staff would suggest the following
conditions be placed on the CUP:
1. All review agency comments and requirements shall be complied with at all times.
2. Hours of operation shall be permitted from 6 a.m. to 7 p.m., Monday through Friday.
3. The applicant shall satisfy the licensing requirements of the Virginia Department of
Social Services and the County of Frederick.
4. No business sign associated with this Conditional Use Permit (CUP) shall be erected on
the property.
5. Other than those children residing on the property, there shall be no more than eight (8)
children being cared for at any given time.
6. Other than those persons residing on the property, there shall be no more than one (1)
employee working at the day care at any time.
7. Any expansion or change of use will require a new Conditional Use permit.
Following the requisite public hearing, it would be appropriate for the Planning Commission
to offer a recommendation concerning this application to the Board of Supervisors.
Page 2
CUP #09-10, Judy Tingle
December 15, 2010
LOCATION: This property is located at 284 Tyler Drive (Hiatt's Run Subdivision).
MAGISTERIAL DISTRICT: Stonewall
PROPERTY ID NUMBER: 32-A-2-18
PROPERTY ZONING & PRESENT USE:
Zoned: RA (Rural Area)
Land Use Residential
ADJOINING PROPERTY ZONING & USE:
North: RA (Rural Area) Land Use: Residential
South: RA (Rural Area) Land Use: Residential
East: RA (Rural Area) Land Use: Orchard
West: RA (Rural Area) Land Use: Residential
PROPOSED USE: This application is for a Cottage Occupation to enable an In-home Daycare
Facility.
REVIEW EVALUATIONS:
Virginia Department of Transportation: The application for a conditional use permit for a
home daycare for this property appears to have little measurable impact on Route 663, Tyler
Drive, the VDOT facility which would provide access to the property. However, should use ever
expand in the future, the entrance may have to be upgraded.
Frederick County Fire Marshall: Plans approved as submitted.
Frederick County Inspections: Dwellings shall comply with The 2006 Virginia Maintenance
Codes. Homes operated and licensed through Virginia Department of Social Services as a
family day home does not require a building permit (Uniform Statewide Building Code Section
310.4). Note: A Certificate of Occupancy may be required under the Uniform Statewide
Building Code in effect at the time of original construction.
Frederick -Winchester Health Department: The Health Department would have no objection
to the proposal based on the following conditions: 1) The permitted water use of 600 gallons per
day (gpd) for the existing sewage disposal system is not to be exceeded on any day. The water
use is calculated as follows:
75 gpd per resident of the dwelling
Page 3
CUP #09-10, Judy Tingle
December 15, 2010
10 gpd per child in the daycare without showers or baths
16 gpd per child in the daycare with showers or baths
25 gpd per employee
2) Only prepackaged food and beverages (including water) are to be served to the children in the
day care.
Planning and Zoning: An in-home daycare facility is a permitted use as a cottage occupation in
the RA (Rural Areas) zoning district with an approved Conditional Use Permit. The in-home
daycare facility is defined by the Zoning Ordinance as a facility in which more than five
children, not including those children related to the people who maintain the facility, are received
for care, protection, and guidance during only part of the 24-hour day.
The proposed in-home daycare facility would be operating within the principal residential
structure on a five acre lot. The applicant has made it clear that she does not want any business
sign on her property advertising the business. Also, she does not want any other employees
working at her home. Lastly, Social Services may dictate the number of children allowed in the
home at any given time. However, the applicant is choosing not to exceed eight (8) children in
her home. There were no disapproving agency review comments. The applicant is in the
process of obtaining a license with the Commonwealth of Virginia Department of Social
Services, which will not be granted until approval of the Conditional Use Permit (CUP).
STAFF CONCLUSIONS FOR THE 01/05/11 PLANNING COMMISSION MEETING:
Should the Planning Commission find this use appropriate, Staff would suggest the following
conditions be placed on the CUP:
1. All review agency comments and requirements shall be complied with at all times.
2. Hours of operation shall be permitted from 6 a.m. to 7 p.m., Monday through Friday.
3. The applicant shall satisfy the licensing requirements of the Virginia Department of Social
Services and the County of Frederick.
4. No business sign associated with this Conditional Use Permit (CUP) shall be erected on the
property.
5. Other than those children residing on the property, there shall be no more than eight (8)
children being cared for at any given time.
Page 4
CUP #09-10, Judy Tingle
December 15, 2010
6. Other than those persons residing on the property, there shall be no more than one (1)
employee working at the day care at any time.
7. Any expansion or change of use will require a new Conditional Use permit.
Following the requisite public hearing, it would be appropriate for the Planning Commission
to offer a recommendation concerning this application to the Board of Supervisors.
Submittal Deadline
P/C Meeting
BOS Meeting
APPLICATION FOR CONDITIONAL USE PERMIT
FREDERICK COUNTY, VIRGINIA
D
1. Applicant (The applicant if the ,� owner other)
NAME: t
ADDRESS: �' `:li �' '�U ��Y' .J�• � � cn ry w �Zf�L�_�%fit . '_ '1 � �_
TELEPHONE y p _ 32 `
2. Please list all owners, occupants (adult individuals as well
as any entities occupying the property), or parties in the
interest of the property:
Ll
3. The property is located at: (please give exact directions and
include the route number of your road or street)
ki U
U.42 t4j
r CL
c
�v4 i-(ytW41y 14 o r.� se,its a � t �� .E � � .3 - `; P �r ic. k -�,28 �.�
property has a road frontage of [ feet and a
depth of feet and consists of
(Please be exact) - acres.
5. The property is owned by lir
as
evidenced by deed from J,uQcs 1 14. Coo r. recorded
(previous owner)
in deed book no.
,(�_ on page (d O 6, , as recorded in the
records of the Clerk of the Circuit Court, County of
Frederick.
6. Tax (Parcel) Identification
Magisterial District
^E CCff ripLEI
nin�g
7. Adjoining Property: 6e e- --* lD
USE
North
East
South
West
ZONING
8. The type of use proposed is (consult with the Planning Dept. before completing)
9. It is proposed that the following buildings will be constructed:
10. The following are all of the individuals, firms, or corporations owning property adjacent
to both sides and rear and in front of (across street from) the property where the requested
use will be conducted. (Continue on back if necessary.) These people will be notified by
mail of this application:
NAME ADDRESS nay ►� l�y �i ^t ��.
N�-�, � T i�.� �( �.. e
PROPERTY ID# -3 2,
0N AME if�uS_5�� j rf r r:�'aADDRESS /1 f n
f v� it t� rcz V GC
PROPERTY ID#2
xNAME %' A m�� 4_-- )c' n n i cr ADDRESS -:30q -F" L�7 4
PROPERTY ID# ,e
vy NAME „v -
PROPERTY ID# 3 2 — A - 115-
ADDRESS /��.5��
ADDRESS
NAME l''i`�h� i h J�i�^ ��P� ,�
/rte -
PROPERTY ID# ,
NAME
PROPERTY ID#
ADDRESS
Or
(2k-ar
11. Please use this page for your sketch of the property. Show proposed and/or existing
structures on the property, including measurements to all property lines.
12. Additional comments, if any:
I (we), the undersigned, do hereby respectfully make application and petition the governing body
of Frederick County, Virginia to allow the use described in this application. I understand that the
sign issued to me when this application is submitted must be placed at the front property line at
least seven (7) days prior to the first public hearing and maintained so as to be visible until after
the Board of Supervisors' public hearing. Your application for a Conditional Use Permit
authorizes any member of the Frederick County Planning Commission, Board of Supervisors or
Planning and Development Department to inspect your property where the proposed use will be
conducted.
Signature of Applicant
Signature of Owner,
Owners' Mailing Address 2 e r 7 r. C! E ca r 6 r o G k Va . 2 2 w 24
Owners' Telephone No. 5 40 - 3 2 3- lo 10
TO BE COMPLETED BY THE ZONING ADMINISTRATOR:
USE CODE:
RENEWAL DATE:
GIS DEPARTMENT u—Nvlmrc rreaencK County assumes no liability for N
FREDERICK COUNTY, VA the information contained herein and the Inclusion of such 0 195 390 780 Feet
COMMISSIONER OFTHE REVENUE information herein does not represent an approval by wE
Frederick Countv of such information �N�i1NNN
COUNTY of FREE DERI C
Department of Planning and Development
540/665-5651
FAX: 5401665-6395
TO: Frederick County Planning Commission
FROM: Michael T. Ruddy, AICP o
Deputy Director
DATE: December 20, 2010
RE:Public Bearing: 2011-2012 Capital Improvements Plan (CIP)
The 2011-2012 Capital Improvements Plan (CIP) is scheduled for a Planning
Commission Public Hearing on January 5, 2011. The CIP was previously considered at
the following meetings:
Comprehensive Plans and Programs Committee (CPPC) —November 15, 2010
The CPPC agreed that theanIP requests d forwarded the were in draft cdocumentc out lof the
the
Comprehensive Policy Plan
Executive Committee for Planning Commission discussion.
• Planning Commission— December 1, 2010
The Planning Commission considered the CIP as a discussion item and the
consensus of the Commission was that the projects proposed within the CIP were
in conformance with the Comprehensive Policy Plan.
0 Board of Supervisors — December 8, 2010
The Board considered the CIP as a discussion item and directed Staff to schedule
public hearings for the 2011-2012 CIP.
This year's CIP once again emphasizes the connection between the CIP, the
Comprehensive Plan, and potential proffered contributions made with rezoning projects.
In addition, this year's effort seeks to further reflect the current economic climate and the
County's budget outlook. The working group established by the Board of Supervisors to
evaluate the CIP in this light proposed a couple of modifications to the structure of the
CIP enabling the projects to be included in the CIP in a longer timeframe with priority
projects being advanced to earlier years of the CIP.
107 North ]Kent Street, Suite 202 ® '"?inchester, Virginia 22601-5000
Public Hearing: 2011-2012 CIP
December 20, 2010
Page 2
It should be noted that several CIP projects have been adjusted in recognition of current
growth trends and to be generally reflective of the current economic climate. Five new or
modified projects are included in this year's CIP.
Please find attached with this agenda item: a draft copy of the proposed 2011-2012 CIP,
which includes four maps illustrating the known locations of the CIP requests and a
summary of all of the project requests. If adopted, the CIP and included maps will
ultimately become a component of the Comprehensive Policy Plan, satisfying the review
requirement of Section 15.2-2232 of the Code of Virginia, which states that no public
facility shall be constructed unless said facility is a "feature shown" within a
jurisdiction's comprehensive plan.
The CIP is presented as a public hearing. A recommendation to forward to the Board of
Supervisors would be appropriate.
Please contact the Planning Department should you have any questions regarding this
information.
Attachments
MTR/bad
FREDERICK COUNTY
SHERANDD PARK BIKE PATH
VIRGINIA
CAPITAL IMPROVEMENTS PLAN
2011-2012
Fiscal Year
Adopted by the
Frederick County
Board of Supervisors
X, 2011
Recommended by the
Frederick County
Planning Commission
X, 2011
TABLE OF CONTENTS
INTRODUCTION............................................ . . ..... ............ , ..... 1
PROJECT RECOMMENDATIONS.......................................................2
Frederick County Public Schools ...................................................
Frederick County Parks and Recreation Department ............................2
Handley Regional Library ........................................................
Transportation Committee..........................................................
Winchester Regional Airport .......................................................
County Administration..............................................................
Fire& Rescue.......................................................................4
2011-2012 CAPITAL PROJECTS MAP .................................................. 7
2011-2012 COUNTY PUBLIC SCHOOLS CAPITAL PROJECTS MAP........... 9
2011-2012 COUNTY PARKS AND REC. CAPITAL PROJECTS MAP ............ 11
2011-2012 TRANSPORTATION PROJECTS MAP .................................... 13
2011-2012 CAPITAL IMPROVEMENT PROJECTS TABLE........................15
CIP TABLE EXPLANATIONS............................................................ 21
PROJECTFUNDING....................................................................... 21
PROJECT DESCRIPTIONS............................................................. 23
Frederick County Public Schools...................................................24
Frederick County Parks and Recreation Department ............................28
Handley Regional Library ...........................................................34
Transportation Committee..........................................................36
Winchester Regional Airport ...................................................... 40
County Administration............................................................. 43
Fire and Rescue ................................ ............45
Individual Fire & Rescue Company Requests ............................47
CAPITAL IMPROVEMENTS PLAN
FREDERICK. COUNTY
2011-2012
INTRODUCTION
Section 15.2-2239 of the Code of Virginia assigns the responsibility for preparation of
plans for capital outlays to the local Planning Commissions. The Capital Improvements
Plan (CIP) consists of a schedule for major capital expenditures for the county for the
ensuing five years.
The CIP is updated annually. Projects are removed from the plans as they are completed
or as priorities change. The plan is intended to assist the Board of Supervisors in
preparation of the county budget. In addition to determining priorities for capital
expenditures, the county must also ensure that projects contained within the CIP conform
to the Comprehensive Policy Plan. Specifically, the projects are reviewed with
considerations regarding health, safety, and the general welfare of the public. When the
CIP is adopted, it becomes a component of the Comprehensive Policy Plan.
The CIP is strictly advisory; it is intended for use as a capital facilities planning
document, not for requesting funding allocations. Once adopted, project priorities may
change throughout the year based on changing circumstances. It is also possible that
particular projects may not be funded during the year that is indicated in the CIP. The
status of any project becomes increasingly uncertain the further in the future it is
projected.
Transportation projects are included in the CIP for a fifth year. The inclusion of
transportation projects to the CIP is in no way an indication that Frederick County will be
independently undertaking these projects. Funding projects will continue to come from a
combination of state and federal funds, developer contributions, and revenue sharing.
The 2011-2012 CIP once again emphasizes the connection between the CIP and potential
proffered contributions made with rezoning projects. This effort was farther reinforced
through the effort of the Parks and Recreation Department and their identification of their
comprehensively planned parks including community, neighborhood, and district parks.
PROJECT RECOMMENDATIONS
Frederick County Public Schools
The Public Schools top priority remains a new transportation facility. Frederick County
Public Schools recently completed the site acquisition of approximately 50 acres on
Route 522 South for the development of a new transportation facility for the public
school system. The site will house administration, driver training areas, driver and staff
meeting areas, mechanical service and repair bays, inspection bay, wash bay, and fueling
bays.
In an effort to maintain educational facilities that will handle the growing student
population, the construction of two new elementary schools is recommended within the
UDA (Urban Development Area). However, the timeframe for these facilities has been
extended out several years. A new high school and both a replacement and new middle
school have also been requested in anticipation of the future demand of a growing student
population. A new project for this year is the Sherando High School Parking Lot
Improvement project.
A number of school renovations and relocations are proposed, several of which are aimed
at accommodating an all day Kindergarten program. The Elementary School renovations
have been updated to reflect the phased construction of these improvements projects. It
should be recognized that the all day kindergarten program has been delayed for several
years in light of the current fiscal climate. The CIP has been reflected accordingly.
This year's CIP continues to include a request to renovate and expand the current
administration building on Amherst Street.
Parks & Recreation
The indoor aquatic facility continues to be proposed as the top priority of the Parks and
Recreation Department for the fifth year in a row. This item is followed by necessary
upgrades to the restroom/concession area at the Sherando Baseball Complex and the
baseball field lighting at both Clearbrook and Sherando Parks. All of the remaining
projects identified by the Parks and Recreation Department have been moved out to the
later years of the CIP in recognition of the current economic climate. The Parks and
Recreation Department has proposed to acquire land in both the eastern and western
portions of the county for the development of future regional park system. Both land
acquisitions call for 150-200 acres of land to accommodate the recreational needs of the
growing population.
The effort of the Parks and Recreation Department and their identification of their
comprehensively planned parks including community, neighborhood, and district parks,
further emphasizes the connection between the CIP, Comprehensive Plan, and potential
proffered contributions made with rezoning projects.
2
The majority of the recommended projects are planned for the county's two regional
parks (Sherando & Clearbrook). Projects planned for Sherando Park include: upgrade of
baseball lighting, upgrade pool amenities, a softball complex, a soccer complex,
maintenance compound and office, skateboard park, parking and multi-purpose fields
with trail development, picnic area with a shelter, and an access road with parking and
trails. The soccer complex higher priority is in recognition of a partnership opportunity
with a co-sponsored organization, BRYSA. The softball complex has been advanced in
an effort to coordinate related projects at Sherando Park. The projects planned for the
Clearbrook Park include, upgrade of baseball lighting, upgrading pool amenities, a new
open play area, a tennis/basketball complex, and shelter with an area for stage seating.
The upgrade of pool amenities at the swimming pools at both parks will include the
addition of water slides and a spray ground.
Handley Regional Library
The Handley Regional Library continues to recommend four projects, consistent with
their 2010-2011 request. The library's top priority is a parking lot expansion as well as
improvements to sidewalk access at the Bowman Library. The parking lot expansion
would accommodate 121 more parking than what is currently available. The library
wishes to extend the sidewalks to serve residents traveling from the east to Lakeside
Drive.
The three remaining projects request that funding be provided for new library branches
throughout the county which include the areas of Gainesboro, Senseny/Greenwood Road,
and Route 522 South, with the latter two being located within the UDA (Urban
Development Area).
Transportation Committee
This is the fifth year the Transportation Committee is providing project requests for the
CIP. Virginia State Code allows for transportation projects to be included within a
locality's CIP. Funding for transportation project requests will likely come from
developers and revenue sharing. Implementation of transportation projects does not take
away funding for generalized road improvements.
The Transportation Committee has requested funding for thirteen projects. The thirteen
requests include projects that entail widening of major roads; key extensions of roads that
help provide better networks, bicycle and pedestrian improvements, and the addition of
turn lanes at current unsafe intersections. The relocation of the Senseny Road bicycle
and pedestrian improvements and the Eastern Road Plan are the most recent additions to
the CIP, added in 2010-2011. The inclusion of the Eastern Road Plan Improvements item
once again emphasizes the connection between the CIP and potential proffered
contributions made with rezoning projects which are aimed at mitigating potential
transportation impacts identified in the Comprehensive Plan.
W
Winchester Regional Airport
The Airport component of the CIP was modified two years to be more consistent with the
capital planning requirements of the Virginia Department of Aviation. The number of
projects, and the projects, that are included in this CIP are the same as last year and
similar to that of previous years, several requests represent different phases of
construction of these capital improvements.
The most significant request of the Winchester Airport in this year's CIP is a request to
address the rehabilitation and upgrade of Runway 14/42. In addition, the design and
construction of a relocated Taxi way Connector is another significant project. This year's
CIP includes several projects that provide for the acquisition of additional parcels along
Bufflick Road which are required to meet noise abatement requirements and will
facilitate the proposed expansion of the airport facility.
Funding for airport projects is derived through a complex formula where the federal and
state governments contribute a majority of the funding, with Frederick County and the
other jurisdictions providing the remaining funding.
County Administration
Modifications to two of the County's refuse convenience sites continue to be a Public
Works priority in addition to a new facility. The first request is that the current
Gainesboro facility be moved. A fenced, accessible two -acre site will be constructed
along North Frederick Pike in close proximity to the existing site on Old Gainesboro
Road. This project will require several months to complete and include fencing,
earthwork, a retaining wall, electric, lighting, paving and landscaping. The new facility is
proposed as a replacement for the Albin Convenience site. The other request is for the
expansion/relocation of the Gore Refuse Site to allow for a trash compactor, which will
reduce operational costs, by compacting trash before it reaches the landfill.
Previously, an item was added to enhance the connection between the CIP and proffered
contributions made to mitigate the impacts of development projects is an item that
addresses general government capital expenditures that may fall below the established
$100,000 departmental threshold. This is similar to the approach previously taken for Fire
and Rescue Capital Equipment. The structure of the County Administration section of the
CIP has been modified and no longer includes Fire and Rescue. Fire and Rescue has it's
own section which is as follows.
Fire and Rescue
The top project for the Fire and Rescue component remains the creation of Fire & Rescue
Station #22 in the vicinity of Route 277, with the ability to provide an annex facility for
other county related offices. The collaboration of this project with other community
users and a land use planning effort was a key element of the Route 277 Land Use Plan.
n
u
Fire and Rescue has also included a project which provides for the capital apparatus
needs of this facility.
Fire & Rescue has once again requested the relocation of two current fire stations in order
to operate more efficiently. Three newer projects for Fire and Rescue are the creation of
Station 923, a new facility located in the vicinity of Crosspointe, the creation of Station
#24 in the vicinity of Cross Junction/Lake Holiday, and a Fire & Rescue Regional
Training Center. Such a Regional Public Safety Training Center potentially consisting of
an administrative building, multi -story burn building, multi -story training tower, vehicle
driving range, shooting range, and numerous other training props. This project will
incorporate emergency medical services, fire, hazardous materials, rescue, law
enforcement, industrial, and educational institutions located within the region.
Fire and Rescue Volunteer Company Capital Equipment Requests
Previously, a project consisting of a revolving fund in the amount of $1,000,000 for the
benefit of Fire and Rescue Services was established. It is the intention of this capital
expenditure fund to be for the purpose of purchasing additional and replacement capital
equipment fire and rescue vehicles and equipment that may fall below the guidelines
established by the Finance Committee. It was determined that the inclusion of such a.
project would be beneficial in ensuring that this significant capital expense is identified in
the County's capital planning and budget process. This project is primarily for the
benefit of the individual Volunteer Fire and Rescue Companies.
The individual Fire and Rescue Companies have identified their own Capital Requests
which have been added to the CIP in no particular order. Most of the Capital requests
meet the $100,000 guideline established by the Finance Committee. Those requests that
do not meet this guideline have been noted and therefore relate to the Fire & Rescue
Capital Equipment project category.
5
2011 -2012
Capital Improvements
Specific or
Approximate Locations
County Administration
1 Gainesboro Convenience Site Relocation
2 Albin Convenience Site Expansion
3 Gore Convenience Site Expansion
4 Annex Facility! Fire & Rescue Station
5 Round Hill Fire Station Relocation
6 Clearbrook Fire Station Relocation
7 Fire & Rescue Station 23
8 Fire & Rescue Station 24
Airport
Library
1 Bowman Library - Parking Lot and Sidewalk Addition
2 Northern Frederick County Library Branch
3 Library Branch - Senseny & Greenwood
4 Library Branch - Rt 522 South
2011-2012
Frederick County
Improvements Plan
Note: 0 12,500 25,000 50,000 75,000
Created by Frederick County Department of
Planning & Development 0 2 4 Feet 8 12
Map represents the Capital Improvment Requests
submitted by various county departments. Mlles
11116110
h�
Note: 0 12,500 25,000 50,000 75,000
Created by Frederick County Department of
Planning & Development 0 2 4 Feet 8 12
Map represents the Capital Improvment Requests
submitted by various county departments. Mlles
11116110
yip Existing Elementary Schools
Existing High Schools
Existing Middle Schools
Future School Bus Facility
New School Location Alternatives
Urban Development Area
SWSA
Replacement
FCMS
52
2011-2012
Frederick County
Capital Improvements Plan
,New School Locations
Note:
Created by Frederick County Department of
Planning & Development
Map represents the Capital Improvment Requests
submitted by Frederick County School Board
11/08110
N
W-* E
S
0 1 2 4 Miles
1 ! 1 i i i i i .
School Locations
Are Most
Appropriate
Within the UDA
0
Existing County Parks
District Park
IyF, Neighborhood Park
Proposed Parks
District
Community
Neighborhood
r'% UDA
* Please see attached Spreadsheet.
2011-2012
Frederick County
I
Capital Improvements Plan
New Parks & Rec Locations
��4GI
1,
ti
r
iii 1 I +:
"-e Clearbrook r
r
�1
.J r
0 0.5 12 3 4 5 6
1 1 1 I I I I
Miles
Ote.
Cleated by Frederick County Dep.,Imenl .,r
Planning R Development
Map represents the Capital Improvment Requests
submitted by The Dept ofN,k, R Recreation
11/16,1010
3 NE.
t fA� 'EAST
52
1� :, ♦ ti + r
Sherando
R4`(Ro ��StG WpDOD/N�*�
f RD
"h
3 �4
OVA � testi
2� OfDAR RD
rJ2 SAINT GLAIR RD / ,'`.`
D4744NRD 3 � '•.\
o \r
ND"WELLRD BRUCETOWN RD
4 `)
OQO, 00 N/ATT RD
YCQ I
1
00 • � �
QO /ND/ANHOLLp
4. K'RD
r I`
h 8 �
HI
I LL RD y( 2 PINE RD a' -j
RDUND HILL RD-' � •-\ 2°P L'
VALLEY MILL RO 1
03�' fi Winchester }
( • SfN r+�
SfryyA0
_ i I t.•t
/:. '�•._ ,. I Imo]
�
2011-2012
\
Capital Improvement Plan
Transportation Projects
e
CONTINUE RT37 PLANNING
�o ) ENGINEERING WORK
4
1-81 EXIT
310 IMPROVEMENTS
w, 1-81 EXIT
307 RELOCATION
WARRIOR DR EXTENSION
y ` I TO NEW EXIT 307
SQA\N° REPO r / WPARKINS MILL RD 'CHANNING DR
EXTENSION TO RT50
RT11 N OF WINC
{- WIDENING TO WV LINE
11 ryr BRUCETOWN RD/HOPEWELL RD
52 ARMELRD �- ALIGNMENTAND INTERSECTION
$tephenS: dt��l ��° rgs�FR SENSENY RD
'WIDENING
o/ J ° EAST TEVIS EXTENSION
TO RDWAY RUSSELL 150 & 181
ft' zo u e INVERLEE WAY, CONNECTION FROM
\..: °y°= �' tel✓ RT50 TO SENSENY RD
aJ FOX DR, INSTALL RT
O o i Frederick County Dept of TURN LANE ONTO RT522
Planning & Development
tee` enc /I 107 N Kent St RENAISSANCE DR
Winchester, VA 22001
yG9, w .CO.FREDERICK VA.US
so % 11r1sno Senseny Rd Bike &
i
Pedestrian Improvements
13
County Total Project
Department Priority County Contribution Per Fiscal Year Contributions Notes Costs
2012-
2013-
2014-
2015 -
Projects
2011-2012
2013
2014
2015
2016
2016+
Ensuing
Fiscal Year
Year 2
Year 3
Year 4
Year 5
Beyond Year 6+
Public Schools
New Transportation Facility
$14,000.000
$14,000:000
F
$14,000,000
Replacement Frederick County
Middle School
$28,000,000
$28,000,000
$28,000,000
Fourth High School
$54,000,000
$54.000,000
$54,000,000
Sherando High School Parking Lot
Improvement
TBD
TBD
TBD
Bass Hoover Elementary Limited
Addition & K ndergarten Renovation
$1.500,000
$1,500,000
$1.500;000
Robert E. Aylor Middle School
Addition and Renovation
$18,000,000
$18,000,000
$18,000,000
James Wood High School Renov.
TBD
TBD
TBD
Apple Pie Ridge Elementary
Phase 2 Renovation
TBD
TBD
TBD
FCPS Admin Office Expansion
TBD
TBD
TBD
Fifth Middle School
$28,000,000
$28,000,000
$28,000,000
Bass Hoover Elementary
Phase 2 Addition & Renovation
TBD
TBD
TBD
Elementary School #12
$15,000,000
$15,000,000
$15,000,000
Elementary School #13
$15,000,000
$15,000,000
$15,000,000
$173,500,000
Parks & Recreation
Indoor Aquatic Facility
15,163,000
$15,163,000
$15,163,000
Sherando
Restroom/Concession Renovation
Sherando Baseball Complex
162,000
$162,000
$162,000
Clearbrook & Sherando
Baseball Field Lighting Upgrade
1,090,498
$1,090,498
$1,090,498
Park Land Western Fred. Co.
$3,367,728
$3,367,728
$3,367,728
Park Land Eastern Fred. Co_
$4,490,510
$4,490,510
$4,490,510
Clearbrook & Sherando
Water Slide/Spray Ground
$1,251,208
$1,251,208
$1,251,208
Sherando
Softball Complex
$671,062
$671;062
$671;062
Sherando
Soccer/Multi Use Fields
$1,121,998
$1,121,998
$1,121,998
Sherando
Access Road w/Parking(Trails
$1,540,626
$1,540:626
$1,540,626
Sherando
Maintenance Compound
$374,310
$374,310
$374,310
Clearbrook
Open Play Areas
$478,565
$478,565
$478,565
Sherando
Lake/Trails/Parking- 2 Fields
$1,360,610
$1,360,610
$1,360,610
Sherando
Skateboard Parc
$513,089
$513,089
$513,089'
Clearbrook
Tennis/Basketball Complex
$526,355
$526,355
$526,355
Sherando
Picnic Areas
$804,243
$804,243
$80A.243
Clearbrook
Shelter Stage
$508,402
$508,402
$508,402
County Total Project
Department Priority County Contribution Per Fiscal Year Contributions (Votes Costs
2012-
2013-
2014-
2015 -
Projects
2011-2012
2013
2014
2015
2016
2016+
Multi -Generational Center
$8,802.605
$8,802,605
$8,802,605
Community Parks (5)
$1,347,153
$1,347,153
$1,347,153
Neighborhood Parks (3)
$336388
$336:788
$336.788
District Parks (Northeast and Southwest)
$7.858.238
$7,858,238
$7,858,238
$51,768,988
Regional Library
Bowman Parking Lot/Sidewalk
258,028
$258,028
$258,028
Gainesboro Branch
$2,191,696
$2,191,696
$2,191,696
Senseny/Greenwood Branch
N/A
N/A
N/A
Route 522 Branch
N/A
N/A
N/A
$2,449,724
Transportation
Route 37 Engineering & Construction
300,OOC.000
$300,000,000
E
$300.000.00C
1-81 Exit 310 Improvements
$30.000,000
$30,000,000
E
$30,000,000
1-81 Exit 307 Relocation
$60.000,000
$60,000.000
E
$60,000,000
Warrior Drive Extension
$23,200,000
$23,200,000
E
$23,200,000
Channing Drive Extension
$20.600,000
$20;600,000
E
$20,600,000
Widening of Route 11 North
$47,800,000
$47,800,000
E
$47,800,000
Brucetown/Hopewell Realign.
$3,000:000
$3.000,000
E
$3, OMO
Senseny Road Widening
$22,800,000
$22,800,000
E
$22,800,000
East Tevs Street Extension
$2,600.000
$2.600.000
E
$11,600,000
Inverlee Way
$10.200;000
$10,200,000
E
$10,200,000
Fox Drive
$250.000
$250,000
E
$250,000
Rennaisance Drive
$2,000.000
$2,000,000
E
$2,000,000
Senseny Road Pike & Ped
150;000
150,000
150,000
1,550,000
$2,000,000
E
$2,000,000
Revenue Sharing
500,000
500,000
500,000
500,000
500,000
$500,000
$3,000,000
E
$3,000,000
Eastem Road Plan improvements
TBD
TBD
TBD
$527,450,000
Winchester Airport
Rehab RNU14/32, Upgrade Airfield C
10,000.000
$200,000
A,B
$10,000000
Land Acquisition, Parcel 50
225,000
$4,500
A,B
$225,000
Land Acquisition; Parcels 51, 52
295,000
$5,900
A,B
$295,000
Design TM Reloc Sec 1
200,000
$4,000
A,B
$200,000
Land Acquisition, Parcel 54
315,790
$6,316
A,13
$315,790
Construct TM/ Reloc Sec 1
3,684,210
$73,684
A,B
$3,684,210
Land Acquisition, Parcel 67
263,158
$10,526
A,B
$263,158
Land Acquisition, Parcels 64,65 1
1
1
1
526,3161
1
$5,263 1
A,B
$526,316
County Total Project
Department Priority County Contribution Per Fiscal Year Contributions Notes Costs
2012-
2013-
2014-
2015 -
Projects
2011-2012
2013
2014
2015
2016
2016}
$15,509,474
County Administration
Relocation of Gainesboro Site
12,000
256,000
$268.000
$268,000
Albin Citizens Center
$374,850
$374,850
$374,850
RelocationfExpansion Gore Site
$225.350
$225;350
$225.350
General Government Capital Expen
200,000
200,000
200,000
200,000
200,000
$1,000,000
$1,000,000
E
$1,000,000
$1,868,200
Fire & Rescue
Fire & Rescue Station #22 (277)
1 400,000
1,500,000
1,500,000
$3;400,000
$31400,OOD
$3,400,000
Fire & Rescue Station #22 (277) Apparatus
100,000
805,000
$905.000
$905,000
$905,000
Fire & Rescue Station #23
$3,700,000
$3,700,000
$3,700,000
Regional Training Center
$21,175.000
$31,175,000
$31,175,000
Fire & Rescue Station #24
$3,750,000
$3;750,000
$3,750,000
Station #15 (Round Hill) Relocation
494,000
3,787,696
$4,281,696
$4,281,696
$4,281,696
Station #13 (Clearbrook) Relocation
$4.521,000
$4;521,000
$4;521,000
$51,732,696
Fire & Rescue Company
Capital Requests
Fire & Rescue Capital Equipment 1 200.000 200.000
200.000
200,000
200,000
$1,000.000
$1,000,000
E
$1,000,000
" See Fire & Rescue Company Requests (<$100K)
Technical Rescue Equipment for Stephens City Fire & Rescue
$105,000
$105,000
C
$105.000
Ambulance Replacement Project for Greenwood Vol. Fire & Rescue Co.
$150,000
$150,000
C
$150,000
PumperlTanker for Middletown Vol Fire & Rescue Co
$552,000
$552,000
C
$552,000
Ambulance for Middletown Vol. Fire & Rescue Co.
$200,000
$200,000
C
$200,000
North Mtn Fire & Rescue Station Modification
$315,064
$315.064
C
$315;064
$2,322,064
Total
$826,601,146
Fire & Rescue Company Capital Equipment Requests (<$100K)
Groundwater Reduction Project for Greenwood Vol. Fire & Rescue Co.
$99,999
$99,-q99J
CE
$99,999•
Opticom System for Clear Brook Volunteer Fire & Rescue Co.
$10:0001
$10,000
CE
$10,000
$109,999
A= Partial funding from VA Dept. of Aviation N/A= Not Available
B= Partial funding from FAA TBD= To be Determined
C= Partial funding from private donations
D= Funding goes beyond displayed 5 years
E= Partial funding anticipated through development & revenue sources
F= Funding initiated prior to displayed 5 years
THE CIP TABLE
CONTENT DESCRIPTIONS
The Capital Improvements Plan table, on the previous pages, contains a list of the capital
improvement projects proposed for the ensuing five years. A description of the
information in this table is explained below.
Department Priority- The priority rating assigned by each agency or department for
their requested projects.
Project Description- The name of the capital improvement projects.
County Contribution- The estimated dollar value that will be contributed for each
project. This value is listed by individual fiscal years and by total contributions over the
five-year period. The total contribution column, located to the right of the fiscal year
columns, does not include debt service projections.
Notes- Indicates the footnotes that apply to additional funding sources for particular
projects.
Total Project Costs- The cost for each project, including county allocations and other
funding sources.
PROJECT FUNDING
The projects included in the 2011-2012 Capital Improvements Plan have a total project
cost to the county of $826,601,146. While the CIP is primarily used to cover the next five
years, much of the project costs have been identified beyond the next five years.
• School projects are funded through a combination of loans from the
Virginia Public School Authority and the Virginia Literary Fund.
• Funding for Parks and Recreation Department projects will come from the
unreserved fund balance of the County. The Parks and Recreation
Commission will actively seek grants and private sources of funding for
projects not funded by the county.
• Airport projects will be funded by contributions from the federal, state,
and local governments. The local portion may include contributions from
Frederick, Clarke, Shenandoah, and Warren Counties, and the City of
Winchester.
• The inclusion of transportation projects to the CIP is in no way an
indication that Frederick County will be independently undertaking these
projects. Funding projects will continue to come from a combination of
state and federal funds, developer contributions, and revenue sharing.
21
22
Frederick County Public Schools Project Priority Dist
PRIORITY 1
Transportation Facility
Description: This project involves the construction and development of a new
transportation facility for the public school system. The site will house administration,
driver training areas, driver and staff meeting areas, mechanical service and repair bays,
inspection bay, wash bay, and fueling bays.
Capital Cost: $21,100,000
Justification: The current transportation site has outgrown the current facilities and there
is not sufficient area to expand those facilities. The increase in student membership,
coupled with stringent laws and regulations that govern the operation and maintenance of
school transportation vehicles, requires a much larger and upgraded transportation
facility.
Construction Schedule: Construction will take 24 months.
PRIORITY 2
Replacement of Frederick County Middle School
Description: The replacement of Frederick County Middle School will have a program
capacity of 850 students and serve grades 6-8. The project location has been requested in
the western portion of Frederick County between Route 50 West and Route 522 North in
the area of Hayfield Road. It will contain approximately 166,000 square feet of floor
area and be located on approximately 35 acres.
Capital Cost: $33,992,000
Justification: With the need for renovations at the current school to major mechanical
systems, items dealing with ADA compliance, increasing membership, location of the
facility, concern for best building configuration for the delivery of instruction.
Construction Schedule: Construction will take 42 months.
PRIORITY 3
Fourth High School
Description: This project consists of the development of a fourth high school serving
grades 9-12 with a program capacity of 1,250 students. The project location has yet to be
determined, but will have a floor area of approximately 242,000 square feet and is to be
located on approximately 80 acres of land.
Capital Cost: $55,250,000
Justification: This project will address continued growth in student enrollment in the
school division over the next five years. It is anticipated that student enrollment will
increase at all levels. Student enrollment in the high schools by the fall of 2013 is
projected to be 4,250.
Construction Schedule: Construction will take 48 months
23
PRIORITY 4
Sherando High School Parking Lot Improvement
Description:
Capital Cost: TBD
Justification:
Construction Schedule:
PRIORITY 5
Bass Hoover Elementary School Renovations
Description: Currently, Bass -Hoover serves grades K-5. The building is in good
condition, but several major issues need to be addressed. Renovation of the remaining
facility will be completed. Several of the major issues to be addressed in this renovation
include open classroom space, ADA compliance, energy conservation, security, and
upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition
will be needed to maintain program capacity.
Capital Cost: $TBD
Justification: These renovations are needed to a number of areas to insure economic and
efficient operation of the schools for years to come and to accommodate a full day
kindergarten program.
Construction Schedule: 42 Months - July 2015
PUMPITV
Robert E. Aylor Middle School Renovation
Description: This project involves renovations of the current facility. Major areas to be
included in the project are additional classroom space and storage space; a complete
replacement of fire alarm and communication systems, plus roof replacement; upgrade of
electrical and plumbing; and complete replacement of mechanical systems. Other areas to
be addressed are security, repaving, and the installation of an emergency system.
Capital Cost: $22,000,000
Justification: Robert E. Aylor Middle School is soon to be 37 years of age and
renovations are needed to a number of different areas to ensure economic and efficient
operation of the school for years to come.
Construction Schedule: 48 Months
PRIORITY 7
James Wood High School Renovation
Description: This project involves renovations of the existing facility. Major areas to
be included in the project include increased electrical service and distribution to support
technology; technology cabling, hardware, and its installation; upgrade of plumbing and
24
mechanical systems; and modification of instructional areas to support instructional
delivery.
Capital Cost: $TBD
Justification: Updating the facility will assist the school division in meeting the
community needs for the citizens and high school student in the James Wood High
School attendance zone.
Construction Schedule: 42 Months
PRIORITY 8
Apple Pie Ridge Elementary School Phase 2 Renovations
Description: Currently, the building serves grades K-5. The building is in good
condition; however, several major areas need to be addressed. These items will be
addressed in two phases. The first phase, kindergarten renovation, was completed this
summer. In the second phase, a renovation of the remaining facility will be completed.
Several of the major issues to be addressed in this renovation include open classroom
space, ADA compliance, energy conservation, security, and upgrades of fire alarm,
electrical, plumbing, and mechanical systems.
Capital Cost: $TBD
Justification: Apple Pie Ridge Elementary School is over 30 years old and renovation is
needed to a number of areas to ensure the economical and efficient operations of the
school for years to come.
Construction Schedule: 36 Months
PRIORITY 9
Frederick County Administrative Office Expansion
Description: The facility contains 20,592 square feet, which does not include the 5,000
square foot Annex that has recently been constructed or the seven modular units that have
been added to help address the need for additional space. The expansion will address the
need for office and meeting space, will take advantage of advances in technology, and
will provide mechanical, plumbing and electrical wiring to code.
Capital Cost: $14,510,000
Justification: The administrative offices will serve 110 current staff housed in the
present Frederick County Public Schools Administration building.
Construction Schedule: 24 Months
PRIORITY 10
Fifth Middle School
Description: This project consists of the development of a new middle school serving
grades 6-8 with a capacity of 850 students. The project location has yet to be determined
25
but will have a floor area of approximately 166,000 square feet and will be located on
approximately 35 acres of land.
Capital Cost: $33,992,000
Justification: This project will address continued growth in student enrollment in the
school division over the next seven years. It is anticipated that student enrollment will
increase at all levels. A projection using cohort migration shows enrollment in the
middle schools by the fall of 2015 to be 3,460. Based on this projection, it will be
necessary to construct the fifth middle school in Frederick County to open in that time
frame.
Construction Schedule: Construction will take 48 months.
PRIORITY 11
Elementary School 912
Description: This is a single -story elementary school with a floor area of approximately
100,000 square feet located on 15 acres. The facility will be designed to accommodate a
student membership of 750. The outdoor facilities will include three pods of grade -level
appropriate playground equipment, one asphalt play area, one softball field, and a
physical education field. This facility will meet or exceed all Virginia Department of
Education's new construction requirements for K-5 elementary schools.
Capital Cost: $23,200,000
Justification: This project will address continued growth in student enrollment in the
school division over the next six years. It is anticipated that student enrollment will
increase at all levels. A projection using cohort migration shows enrollment in the
elementary schools by the fall of 2014 to be 6,627. Based on this projection,
implementation of full-day kindergarten, and renovations at Apple Pie Ridge and Bass -
Hoover Elementary Schools, it will be necessary to construct the 12th elementary school
in Frederick County to open in that time frame.
Construction Schedule: Construction will take 42 months.
PRIORITY 12
Elementary School #13
Description: This is a single -story elementary school with a floor area of approximately
100,000 square feet located on 15 acres. The facility will be designed to accommodate a
student membership of 750. The outdoor facilities will include three pods of grade -level
appropriate playground equipment, one asphalt play area, one softball field, and a
physical education field. This facility will meet or exceed all Virginia Department of
Education new construction requirements for K-5 elementary schools.
Capital Cost: $23,200,000
Justification: Significant residential growth in Frederick County is expected to resume
once the economy recovers, with the result that school enrollment is expected to exceed
program capacity in FY 2019-20.
Construction Schedule: Construction will take 42 months.
we
Parks & Recreation Department Proiect Priority List
PRIORITY 1
Indoor Aquatic Facility
Description: This facility would house a leisure and competitive lap swimming pool
with an office, storage and locker rooms. This facility should be located on property
owned or proffered to the County and would utilize approximately 8-12 acres with
parking.
Capital Cost: $15,163,000
Justification: There are no indoor public pools in Frederick County. By constructing
the indoor pool, it would permit the department to meet citizen programming demands,
provide an instructional facility, as well as provide the area with a facility that would
attract new businesses to the community. This facility would be available to all area
residents. The construction of this project will provide a facility to offer year round
recreational programming for the residents of Frederick County and provide a facility for
competitive scholastic programs.
Construction Schedule: Completion in FY 10-11.
PRIORITY 2
Sherando Baseball Complex Restroom/Concession Renovation
Description: This project involves upgrading the restroom and concession areas at
Sherando Parks Baseball Facilities.
Capital Cost: $162,000
Justification: This project will provide recreational opportunities for the Clearbrook
Park and Sherando Park service area which includes all county residents. Park visitation
at the two district parks exceeds 425,000 annually and is growing.
Construction Schedule: Completion in FY 11-12
PRIORITY 3
Baseball Field Lighting Upgrade
Description: This project involves upgrading the lighting at both Clearbrook and
Sherando Parks Baseball Facilities. The upgrade would involve the removal of the
existing fixtures and wooden poles and their replacement with fixtures that meet Little
League International Standards on all little league fields.
Capital Cost: $1,252,498
Justification: This project will provide recreational opportunities for the Clearbrook
Park and Sherando Park service area which includes all county residents. Park visitation
at the two district parks exceeds 425,000 annually and is growing.
Construction Schedule: Completion in FY 10-11
27
PRIORITY 4
Park Land — Western Frederick County
Description: Parkland acquisition in the western portion of the county.
Capital Cost: $3,367,728
Justification: A new 150-200 acre regional park would be utilized by the entire county
population. This project would reduce the gap between the amount of existing parkland
and the amount of parkland needed to meet the minimum standard for the Frederick
County service area, as recommended by the Virginia Outdoors Plan. The location of
this project would provide parkland to create more accessible recreational facilities to
residents in western Frederick County.
Construction Schedule: Completion in FY 14-15
PRIORITY 5
Park Land - Eastern Frederick County
Description: Parkland acquisition in the eastern portion of the county.
Capital Cost: $4,490,510
Justification: A new 150-200 acre regional park would be utilized by the entire county
population. The park would be located in the primary growth center of Frederick County.
This project would reduce the gap between the amount of existing parkland and the
amount of parkland needed to meet the minimum standard for the Frederick County
service area, as recommended by the Virginia Outdoors Plan.
Construction Schedule: Completion in FY 14-15.
PRIORITY 6
Swimming Pool Improvements — Sherando/Clearbrook
Description: This project consists of removing the diving boards and installing two
water slides at both Sherando and Clearbrook Park. The upgrade would also include the
addition of a spray ground with 10-12 features at each pool.
Capital Cost: $1,251,208
Justification: This project is expected to increase pool attendance by 30 percent while
providing recreational opportunities for both the Sherando and Clearbrook Park service
areas.
Construction Schedule: Completion in FY 14-15.
PRIORITY 7
Softball Complex- Sherando Park
Description: This project includes two softball fields; an access road; parking spaces;
and landscaping.
Capital Cost: $671,062
Justification: This facility would provide recreational opportunities for the entire county
population, as well as the Frederick County School Svstem. Presently, there are ten
softball and baseball fields within the county's regional park system. Eight of the
existing fields must serve a dual purpose of facilitating youth baseball, as well as adult
softball programs. With the increased usage of these fields, it has become increasingly
difficult to facilitate these programs. This project is needed in order for the Parks and
Recreation Department to accommodate the existing demand for youth baseball and adult
softball programs.
Construction Schedule: Completion in FY 14-15.
PR1"UTTV R
Soccer Complex- Sherando Park
Description: This project includes the development of one soccer field (artificial grass);
access paths; restrooms; concession; one picnic shelter; a plaza; landscaping; and lighting
(one field).
Capital Cost: $1,121,998
Justification: This facility will serve the entire county population and will be utilized by
the Frederick County School System.
Construction Schedule: Completion in FY 14-15.
PRIORITY 9
Access Road with Parking and Trails- Sherando Park
Description: This project involves the development of an entrance and 1,800 linear feet
of access roadway from Warrior Drive; a 100 space parking area; and 2.8 miles of trails.
Capital Cost: $1,540,626
Justification: This facility will provide recreational opportunities for the Sherando Park
service area and the entire Frederick County community. The development of this
facility will reduce the needs gap between the number of existing passive recreational
areas and the number required to meet the minimum standards established for the service
area.
Construction Schedule: Completion in FY 14-15.
PRIORITY 10
Maintenance Compound and Office — Sherando Park
Description: This project involves the construction of a 1,200 square -foot office and a
4,000 square -foot storage shed for operation at Sherando Park.
Capital Cost: $374,310
29
Justification: This facility will enable the County to maintain equipment and facilities in
a more responsible and effective manner. The additional responsibility to maintain the
outdoor facilities at Sherando High School, Robinson Learning Center, Armel
Elementary, Orchard View Elementary, Bass Hoover Elementary, Middletown
Elementary, R.E. Aylor Middle, Admiral Byrd Middle, and Evendale Elementary,
increases the need for more storage, maintenance, and office space.
Construction Schedule: Completion in FY 14-15.
PRIORITY 11
Open Play Area Clearbrook
Description: This project includes development of a picnic shelter; six horseshoe pits; a
volleyball court; croquet turf; shuffleboard; parking; refurbishing the existing concession
stand; landscaping (14 shade trees); peripheral work; and renovations to existing shelters,
restrooms, access paths, and parking areas on the south side of the lake.
Capital Cost: $478,565
Justification: These facilities will provide recreational opportunities for the Clearbrook
Park Service Area which will lessen the disparity between the number of passive
recreational areas needed to meet the minimum standards for this service area.
Clearbrook Park offers the best location for this development.
Construction Schedule: Completion in FY 14-15.
PRIORITY 12
Lake, Parking, and Trail Development with two Multi-purpose Fields
Description: This project involves the development of a 12 acre lake; 1.5 mile trail
system around the lake; 800 linear feet of access roadway; lighted parking lot with 125
spaces; and development of two irrigated 70x120 yard multi-purpose fields.
Capital Cost: $1,360,610
Justification: This facility will provide recreational opportunities for the Sherando Park
service area and the entire Frederick County community. The development of this
facility will reduce the needs gap between the number of existing passive recreational
areas and the number required to meet the minimum standards established for the service
area.
Construction Schedule: Completion in FY 14-15.
PRIORITY 13
Skateboard Park - Sherando Park
Description: This project recommends the development of a skateboard bowl; a half
pipe; an open skate area; vehicle parking; an access road; fencing; and landscaping.
Capital Cost: $513,089
WIC
Justification: This facility will enable the County to provide a recreational facility that
has been identified in the County Comprehensive Plan for recreational facility
development.
Construction Schedule: Completion in FY 14-15.
PRIORITY 14
Tennis/Basketball Complex- Clearbrook Park
Description: This project includes the development of four tennis courts; two basketball
courts; a shelter; access paths; parking; and landscaping.
Capital Cost: $526,355
Justification: These facilities will be available to all county residents. Currently, there
are no tennis courts or basketball courts in the Clearbrook Park Service Area. Clearbrook
Park is utilized by over 180,000 visitors annually; therefore, these facilities are needed.
Construction Schedule: Completion in FY 14-15.
PRIORITY 15
Picnic Area- Sherando Park
Description: This project includes a restroom/concession area; four picnic shelters;
playground area; access paths; parking; and landscaping.
Capital Cost: $804,243
Justification: These facilities would be used by the residents of Sherando Park service
area. This area of the county is growing and is deficient in passive recreational
opportunities. This development is needed to reduce the gap between the number of
existing facilities and the minimum standards for the Sherando Park service area and
southeastern Frederick County.
Construction Schedule: Completion in FY 14-15.
PRIORITY 1
Shelter/Stage Seating- Clearbrook Park
Description: This project includes the development of a shelter with a performance
stage; refurbishing existing restrooms and access paths; and renovations to the lake.
Capital Cost: $508,402
Justification: This facility would be used by the entire county population. Presently,
there are no facilities to accommodate cultural programs within the county's park system.
This project is needed to provide a facility for cultural activities.
Construction Schedule: Completion in FY 14-15.
31
PRIORITY 17
Multi -Generational Community Center
Description: The project involves building a 44,000 square foot facility that would
contain an indoor track and at least two basketball courts. The court area would be
designed to be used by indoor soccer, baseball, softball, wrestling, volleyball, tennis and
badminton. The area could also be used for special events. Additionally, the project
would house a fitness center, multi-purpose rooms, office, storage, and locker rooms.
Capital Cost: $8,802,605
Justification: This facility would give the Parks and Recreation Department the ability
to offer year round recreational programming to the residents of Frederick County. The
department can no longer meet the programming and facility needs of the County
residents.
Construction Schedule: FY 14-15.
PRIORITY 18
Community Parks (5)
Description: Acquisition of Parkland; 60 acres
Capital Cost: $1,347,153
Justification: To reduce the gap between the amount of existing parkland and the
amount of parkland needed to meet the minimum standard for our service area, as
recommended by the Virginia Outdoors Plan. The project meets policy recommendations
for the development of parks and recreation facilities, insuring that adequate and
appropriate open space and recreational facilities are provided.
Construction Schedule: FY 14-15.
PRIORITY 19
Neighborhood Parks (3)
Description: Acquisition of Parkland; 15 acres
Capital Cost: $336,788
Justification: To reduce the gap between the amount of existing parkland and the
amount of parkland needed to meet the minimum standard for our service area, as
recommended by the Virginia Outdoors Plan. The project meets policy recommendations
for the development of parks and recreation facilities, insuring that adequate and
appropriate open space and recreational facilities are provided.
Construction Schedule: FY 14-15.
32
PRIORITY 20
District Parks (Northeast and Southwest)
Description: Acquisition of Parkland; 200 acres
Capital Cost: $7,858,238
Justification: To reduce the gap between the amount of existing parkland and the
amount of parkland needed to meet the minimum standard for our service area, as
recommended by the Virginia Outdoors Plan. The project meets policy recommendations
for the development of parks and recreation facilities, insuring that adequate and
appropriate open space and recreational facilities are provided.
Construction Schedule: FY 14-15.
Handley Regional Library Project Priority List
PRIORITY 1
Bowman Library Parking Lot and Sidewalk Extension
Description: This proposal is to expand the parking lot on the Lakeside Drive side of
the library from 101 to 221 parking spaces, and to provide a sidewalk that will extend
approximately 400 to 500 feet beyond the sidewalk that now borders the parking lot to
connect to the sidewalk on Lakeside Drive.
Capital Cost: $258,028
Justification: The parking lot expansion is needed to relieve overcrowding and to
accommodate library patrons. The sidewalk is necessary to provide safe access for
pedestrians to the library. Planning consideration for alternative modes of transportation
such as bicycle connectivity should also be considered.
Construction Schedule: Completion in FY 10-11
PRIORITY 2
Northern Frederick County — Gainesboro Library Branch
Description: Construction of a 7,000 to 10,000 sq. ft. branch library. Initial parking
should be for at least 50 vehicles. The proposed location would be on Rt. 522 in the
Gainesboro district, but this could change depending on patterns of library use in the next
3 to 4 years and on whether donated land could be located. The acquisition of the land of
3 to 4 acres would be in fiscal year 2008/2009. There is discussion as a possible reuse of
the old Gainesboro School as a library branch, but this is a decision to be made by the
Board of Supervisors after further study.
Capital Cost: $2,191,696
Justification: Now that the Bowman Library is completed, the residents of Gainesboro
district comprise the largest population group that is the most distance from a library
within the regional system. The Library will provide materials and programming for
patrons from toddlers to senior citizens. It will provide recreational and educational
33
materials. It will be a prime source for homework help since it will be open nights and
on weekends when school libraries are closed. The library will supply computer access
for word processing and other office applications and for Internet usage. There will be a
meeting room in which area groups can meet.
Construction Schedule: Cornnb-tinn in FV 11/12
.r,
PRIORITY 3
Frederick County Library Branch — Senseny/Greenwood
Description: Construction of a 10,000 sq. ft. branch library with expansion possible to
15,000 square feet. Initial parking should be for up to 100 vehicles. The proposed
location is yet to be determined and is dependent on future development. The first step of
the project would be the acquisition of the land of 5 to 8 acres.
Capital Cost: N/A
Justification: A library in this area would meet the needs of Frederick County citizens
by reducing traffic into Winchester. Parents and other library users will use the library
more often if they do not have to come downtown to Handley Library. This area also
lacks a community center; a library with a meeting room could help fill this need. The
Library will provide materials and programming for patrons from toddlers to senior
citizens. It will provide recreational and educational materials. It will be a prime source
for homework help since it will be open nights and on weekends when school libraries
are closed. The library will supply computer access for word processing and other office
applications and for Internet usage. There will be a meeting room of 425 square feet in
which area groups can meet.
Construction Schedule: TBD
PRIORITY 4
Frederick County Library Branch- Route 522 South
Description: Construction of a 7,000 sq. ft. branch library with expansion possible to
10,000 square feet. Initial parking should be for up to 35 vehicles. The proposed
location is yet to be determined and is dependent on future development. The first step of
the project would be the acquisition of the land of 3 to 4 acres.
Capital Cost: N/A
Justification: This population group is not close to a library in the regional system. This
area also lacks a community center that a library with meeting room could help fill this
need. The Library will provide materials and programming for patrons from toddlers to
senior citizens. It will provide recreational and educational materials. It will be a prime
source for homework help since it will be open nights and on weekends when school
libraries are closed. The library will supply computer access for word processing and
other office applications and for Internet usage. There will be a meeting room of 425
square feet in which area groups can meet.
Construction Schedule: TBD
34
Transportation Committee Project Priority List
PRIORITV 1
Planning, Engineering, Right of Way and Construction Work for Route 37
Description: This project would be to continue work on the Eastern Route 37 extension.
More specifically, to update the Environmental Impact Statement to the point of a new
Record of Decision and to update the 1992 design plans to address the current alignment,
engineering guidelines, and possible interchange improvements. In addition, this allows
for advanced engineering, right of way purchase and construction.
Capital Cost: $300,000,000 +
Justification: This project moves the County closer to completion of a transportation
improvement that would benefit the entire county and surrounding localities.
Construction Schedule: TBD
PRIORITY 2
Interstate 81, Exit 310 Improvements
Description: Construct improvements to Exit 310 interchange.
Capital Cost: $30,000,000
Justification: This is a regional transportation improvement that will address congestion
in many areas of the County and address coming development to the surrounding areas.
Construction Schedule: TBD
PRIORITV 3
Interstate 81, Exit 307 Relocation
Description: Construct a relocated Exit 307 interchange.
Capital Cost: $60,000,000
Justification: This is a regional transportation improvement that will address congestion
in many areas of the County and address coming development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 4
Warrior Drive Extension
Description: Construct a 4 -lane divided roadway beginning at Route 277 where Warrior
Drive intersects from the north and continuing that roadway south and west to intersect
with I-81 at the location of the relocated Exit 307 interchange.
Capital Cost: $23,200,000
35
Justification: This is a regional transportation improvement that will address congestion
in the Southern Frederick area and address development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 5
Channing Drive Extension
Description: Construct a 4 -lane divided roadway beginning at Senseny Road where
Channing Drive intersects from the north and continuing that roadway south to intersect
with Route 50 East at Independence Drive.
Capital Cost: $20,600,000
Justification: This project has been identified in the Eastern Road Plan, and will address
congestion in Eastern Frederick County and address development to the surrounding
areas.
Construction Schedule: TBD
PRTORTTV
Widening of Route 11 North to the West Virginia State Line
Description: Improve Route 11 to a divided 4 and 6 -lane facility as detailed in the
Eastern Road Plan.
Capital Cost: $47,800,000
Justification: This is a regional transportation improvement that will address congestion
over a large area of the County and address development to the surrounding area. This
project improves the safety for the traveling public by reducing congestion and improving
the flow of traffic.
Construction Schedule: TBD
PRIORITY 7
Brucetown Road/Hopewell Road Alignment and Intersection Improvements
Description: Realign Brucetown Road to meet Hopewell Road at Route 11.
Improvements to this intersection will address comprehensive planned development's
traffic generation in the area.
Capital Cost: $3,000,000
Justification: This is a transportation improvement that will have significant impact on
the Route 11 corridor. The location is identified by joint planning efforts between the
county and VDOT.
Construction Schedule: TBD
PRIORITY 8
Senseny Road Widening
M
Description: Widen Senseny Road to a 4 -lane divided roadway. This project is not
dependent upon, but is being coordinated with the implementation of Route 37, Channing
Drive, and development in the area.
Capital Cost: $22,800,000
Justification: This is a transportation improvement that will have significant impact on
Eastern Frederick County. This project is identified in the adopted Eastern Road Plan.
Construction Schedule: TBD
PRIORITY 9
East Tevis Street Extension
Description: Construct a 4 -lane divided roadway beginning at Route 522 and going west
approximately 0.2 miles to connect to the road network being constructed by the Russell
150 development.
Capital Cost: $2,600,000
Justification: This is a regional transportation improvement that will address congestion
in many areas of the County and address development to the surrounding area. The
location is as identified by joint planning efforts between the county, VDOT, and the
developer.
Construction Schedule: TBD
PRIORITY 10
Inverlee Way
Description: Construct a 4 -lane divided roadway beginning at Senseny Road and going
south to Route 50 East. This project is being planned in conjunction with improvements
to Senseny Road and surrounding development.
Capital Cost: $10,200,000
Justification: This is a regional transportation improvement that will address congestion
and provide an additional needed link between Senseny Road and Route 50 East.
Construction Schedule: TBD
PRIORITY 11
Fox Drive
Description: Add additional turning lane(s) to Fox Drive where it intersects with Route
522 North.
Capital Cost: $250,000
Justification: This is a transportation improvement that will address congestion at this
intersection.
Construction Schedule: TBD
37
PRIORITY 12
Renaissance Drive
Description: Construct a connector road between Route 11 and Shady Elm Drive.
Capital Cost: $2,000,000
Justification: This is a transportation improvement that will address congestion at key
points along Route 11 and Apple Valley Dr.. This project is identified in Secondary
Road Improvements Plan.
Construction Schedule: TBD
PRIORITY 13
Revenue Sharing
Description: Plan to prepare for future revenue sharing applications.
Capital Cost: $3,000,000
Justification: This project is intended to prepare the county for future revenue sharing
applications that may or may not include developer contributions.
Construction Schedule: N/A
PRIORITY 14
Senseny Road Bicycle and Pedestrian Improvements
Description: This project will construct bicycle and pedestrian improvements along
Senseny Road from Greenwood Road to the I-81 crossover.
Capital Cost: $2,000,000
Justification: This project will improve pedestrian safety along a corridor surrounded by
residential development and centered upon the Senseny Road Elementary School.
Construction Schedule: N/A
PRIORITY 15
Frederick County Eastern Road Plan
Description: This project is intended to address all of the planned transportation
improvements in the County Comprehensive Plan, Eastern Road Plan that are not noted
individually above.
Capital Cost: TBD
Justification: This project prepares the county for future development by addressing the
projects needed to support that development in a manner consistent with the
Comprehensive Plan.
Construction Schedule: N/A
Winchester Regional Airport Project Priority List
PRI"RITV 1
Rehab /W 14/32, Unarade Airfield Lighting Design
Description: Design of Runway Rehab and Lighting Upgrade.
Capital Cost: $10,000,000
Local Cost: $200,000
Justification: This design project involves the rehabilitation of runway 14-32 to renew
the life of the existing pavement. Also included is an upgrade to the runway lighting
comprised of new high intensity runway lights and the installation of a new four box
PAPI, which provides a greater accuracy for pilots on final approach to the runway.
Construction Schedule: Completion in FY 11-12
PRIORITY 2
Land Acquisition — Bufflick Road — Parcel 50
Description: Acquisition of parcel located along Bufflick Road. Property is included in
the 20 Year Master Plan.
Capital Cost: $225,000
Local Cost: $4,500
Justification: This project is necessary as the identified parcels are located within the
Airport's FAR Part 77 primary surface and/or approach surface. In addition, several of
the residential parcels are located inside the FAA's projected DNL 65 noise contour. The
FAA considers residential use within the noise contour non -compatible with airport
operations.
Construction Schedule: Completion in FY 11-12
PRIORITY 3
Land Acquisition — Bufflick Road — Parcels 51, & 52
Description: The Winchester Regional Airport Authority proposes to acquire Parcels 51
and 52 on Bufflick Road. These parcels are critical because a portion of each is located
within the airport primary surface, and the structures on the property are located closest
to the runway.
Capital Cost: $295,000
Local Cost: $5,900
Justification: Parcels 51 and 52 lie within the runway's primary surface at the
Winchester Regional Airport. Structures on the property are also located closed to the
runway. The airport has completed all preliminary efforts (i.e. appraisal, surveys, EDDA,
etc.) and has made its initial offer along with negotiations and will act to complete this
transaction to ultimately improve safety conditions at the airport.
Construction Schedule: Completion in FY 11-12
CCAS
PRIORITY 4
Taxiway A Relocation — Phase I & II Design
Description: The relocation of Taxiway A is part of the overall Airport upgrade to meet
safety design standards for a Group III airport. This relocation will improve the
serviceability and safety of the Airport in regards to ground operations for larger aircraft.
Due to the complex task of relocating the entire taxiway, the project has been broken
down into two phases — Phase I will begin at the 32 approach end and continue to the
terminal building midfield. Phase II will continue from the terminal building to the
approach end of runway 14.
Capital Cost: $200,000
Local Cost: $4,000
Justification: The relocation of Taxiway A is necessary to increase the Airport's ability
to accommodate larger aircraft. This project also will improve the serviceability of the
Airport in regards to ground traffic.
Construction Schedule: Completion in FY 11-12
PRIORITY 5
Land Acquisition — Bufflick Road — Parcels 54
Description: The Winchester Regional Airport Authority proposes to acquire an
additional parcel on Bufflick Road identified on the Airport property map as Parcel 54.
This parcel is critical because a portion is located within the airport primary surface, and
the structure on the property is located closest to the runway.
Capital Cost: $315,790
Local Cost: $6,316
Justification: The additional parcel on Bufflick Road lies within the runway's primary
surface at the Winchester Regional Airport. Structures on the property are also located
close to the runway. The airport has completed all preliminary efforts (i.e. appraisal,
surveys, EDDA, etc.) and has made its initial offer along with negotiations and will act to
complete this transaction to ultimately improve safety conditions at the airport.
Construction Schedule: Completion in FY 12-13
PRIORITY 6
Taxiway A Relocation — Phase I & II Construction
Description: The relocation of Taxiway A is part of the overall Airport upgrade to meet
safety design standards for a Group III airport. This relocation will improve the
serviceability and safety of the Airport in regards to ground operations for larger aircraft.
Due to the complex task of relocating the entire taxiway, the project has been broken
down into two phases — Phase I will begin at the 32 approach end and continue to the
.O
terminal building midfield. Phase II will continue from the terminal building to the
approach end of runway 14.
Capital Cost: $3,684,210
Local Cost: $73,684
Justification: The relocation of Taxiway A is necessary to increase the Airport's ability
to accommodate larger aircraft. This project also will improve the serviceability of the
Airport in regards to ground traffic.
Construction Schedule: Completion in FY 12-13
PRIORITY 7
Land Acquisition — Bufflick Road — Parcel 67
Description: The Winchester Regional Airport Authority proposes to acquire this parcel
on Bufflick Road identified on the Airport property map as Parcel 67. This parcel is
critical because a portion of each is located within the airport primary surface, and the
structures on the property are located closest to the runway.
Capital Cost: $263,158
Local Cost: $10,526
Justification: This parcel on Bufflick Road lies within the runway's primary surface at
the Winchester Regional Airport. Structures on the property are also located closed to
the runway. The airport has completed all preliminary efforts (i.e. appraisal, surveys,
EDDA, etc.) and has made its initial offer along with negotiations and will act to
complete this transaction to ultimately improve safety conditions at the airport.
Construction Schedule: Completion in FY 13-14
PRIORITY 8
Land Acquisition — Bufflick Road — Parcels 64 and 65
Description: The Winchester Regional Airport Authority proposes to acquire two
additional parcels on Bufflick Road identified on the Airport property map as Parcels 64
and 65. These parcels are critical because a portion of each is located within the airport
primary surface, and the structures on the property are located closest to the runway.
Capital Cost: $526,316
Local Cost: $5,263
Justification: The two additional parcels on Bufflick Road lie within the runway's
primary surface at the Winchester Regional Airport. Structures on the property are also
located closed to the runway. The airport has completed all preliminary efforts (i.e.
appraisal, surveys, EDDA, etc.) and has made its initial offer along with negotiations and
will act to complete this transaction to ultimately improve safety conditions at the airport.
Construction Schedule: Completion in FY 14-15
41
County Administration Project Priority List
PRIORITY 1
Gainesboro Convenience Site Relocation
Description: The relocation of the Gainesboro citizens' convenience site to property
located within the Gainesboro community is planned for the 09/10 fiscal year. Remaining
design work will be completed during the current fiscal year. A fenced, accessible two -
acre site will be constructed along North Frederick Pike in close proximity to the existing
site on Old Gainesboro Road. This project will require several months to complete and
include fencing, earthwork, a retaining wall, electric, lighting, paving and landscaping.
Capital Cost: $452,625
Justification: Approximately 4,000 residents are served by the Gainesboro facility. The
refuse site serves a wide geographic area from Gainesboro westward to the Cross
Junction, Whitacre and Reynolds Store communities.
Construction Schedule: Start in FY 11-12
PRIORITY 2
Albin Convenience Site Relocation
Description: The relocation of the Albin citizens' convenience site to property located
within the Sunnyside/Albin community is planned for the FY 13/14. Remaining design
work will be completed in FY 12/13. A fenced, two -acre site will be constructed along
North Frederick Pike on county -owned property in close proximity to the existing site
located on Indian Hollow Road. This project will require several months to complete and
include fencing, earthwork, retaining wall, electric, equipment, lighting, paving and
landscaping.
Capital Cost: $374,850
Justification: Approximately 4,000 residents are served by the Gainesboro facility. The
refuse site serves a wide geographic area from Gainesboro westward to the Cross
Junction, Whitacre and Reynolds Store communities.
Construction Schedule: Start in FY 11-12
PRIORITY 3
Gore Refuse Site Relocation/Expansion
Description: The project will expand refuse collection capacity at Gore by installing a
surplus trash compactor. With the relocation of the Gainesboro site and purchase of new
equipment, there will be an available compactor. Installation of a compactor at Gore will
drive down collection costs at the site where trash is now collected in 10 8 -yard boxes. In
order to accomplish this, and account for improved traffic flow and the construction of
necessary concrete walls, the site will be expanded onto an adjoining parcel already
owned by the county.
Capital Cost: $437,150
42
Justification: This project would also provide much-needed capacity during heavy flow
times such as weekends and holidays. All 10 containers now on site fill to capacity during
Saturday afternoons and during the Sunday shift when up to 189 vehicles visit the
facility. A 40 -yard roll -off is placed at the site during the Christmas holidays to provide
for increased trash generation. An upgraded site would meet the future solid waste
demands of a growing community.
Construction Schedule: Start in FY 11-12
PRIORITY 4
General Government Capital Expenditures
Description: This new project consists of a revolving fund in the amount of $1,000,000
for the benefit of General Governmental Capital Expenditures. It is the intention of this
capital expenditure fund to be for the purpose of purchasing capital equipment for
governmental agencies and to allow for improvements to general governmental facilities.
Such expenditures may be less than the established $100,000 departmental threshold. It
was determined that the inclusion of such a project would be beneficial in ensuring that
this significant capital expense is identified in the County's capital planning and budget
process. This project is for the benefit of the County Governmental Entities participating
in the CIP but does not include individual Volunteer Fire and Rescue Companies.
Capital Cost: $1,000,000
Justification: The inclusion of this capital expenditure fund for the purpose of
purchasing capital equipment for governmental agencies and to allow for improvements
to general governmental facilities will enable the County to meet the requirements of the
Code of Virginia with regards to the collection and disbursement of cash proffers
accepted on behalf of the governmental entities.
Construction Schedule: N/A
43
Fire & Rescue Project Priority List
PRIORITY 1
S._t __ u22 .__ ( 77'71
rare � Rescue �iaiivii tr�� i r�uL�a Facilities (Route ,�
Description: Construct a two bay Fire and Rescue Station with satellite Sheriff's office
and County office space for treasure, commissioner of the revenue, and BOS office with
meeting room. The station will be located in the area of Fairfax Pike east of White Oak
Road to provide service for the heavy growth area east of Stephens City. An approximate
three -acre site will be needed to accommodate this facility. The fire station will be
approximately a 10,000 sq ft facility to house an engine and ambulance.
This facility is specifically identified in the Route 277 Triangle and Urban Center Land
Use Plan approved in 2008.
Capital Cost: $3,400,000
Justification: The development of satellite offices along major transportation networks
and in areas of dense population will provide ease of access for citizens and will improve
services to the county. The County continues to experience a significant rate of growth;
therefore, it is important to provide services within these areas instead of requiring
citizens to confront congestion, limited parking, and accessibility in the City of
Winchester. This facility would facilitate the implement the Route 277 Triangle and
Urban Center Land Use Plan approved in 2008.
Construction Schedule: Completion in FY 10-11
PRIORITY 2
Fire & Rescue Station #22 / Apparatus (Route 277)
Description: Purchase one (1) custom pumper equipped and one (1) custom Type I
Advanced Life Support (A.L.S.) capable ambulance equipped to be assigned to Fire and
Rescue Station 22.
Capital Cost: $800,000
Justification: This fire and rescue apparatus will be assigned to Fire and Rescue Station
22 located on Fairfax Pike East in the Stephens City area of Frederick County. The
pumper will be built to N.F.P.A. 1901 specifications and equipped with all of the required
and necessary equipment to function as a Class A Pumper. The ambulance will be built
to the Federal KKK -A -1822E specifications and equipped with all of the required and
necessary equipment to function as an Advanced Life Support ambulance. This fire and
rescue apparatus is needed due to the fact that the Fire and Rescue Department currently
owns one (1) pumper and one (1) ladder truck that are twenty (20) plus years of age and
already assigned to other functions. The currently owned fire and rescue apparatus
would not endure the demands placed on it while being assigned to a high call volume
station.
Construction Schedule: Completion in FY 10-11
PRIMITTV I
Fire & Rescue Station #23 / New Facility (Crosspointe)
Description: This project consists of a 10,000 square foot fire station to accommodate 4
pieces of emergency equipment, and to house living and sleeping areas for staff. This
project could also include satellite offices for the Frederick County Sheriff's Office,
Treasurers Office, and Commissioner of Revenue as well as a meeting room for County
Supervisor meetings with their constituents with an additional 2000 square feet of
building area. A two and %2 acre parcel should be sufficient for building, parking and
amenities for approximately 20 to 30 persons. The project is located at Crosspointe
Center at the end of current Rt.37 South, an area of proposed high density residential
development, and commercial development.
Capital Cost: $2,800,000
Justification: The proposed location at the South end of Route 37 provides for quick and
easy access to Interstate 81 North and South at the 310 Exit. Access and response on Rt.
37 will be greatly enhanced from I81 to Route 50 West in the Northbound Lane.
Currently Stephens City and Round Hill Volunteer Fire and Rescue Company's serve the
area. This location also provides easy access to Rt.I l and the Kemstown area along with
access to Middle Road and Subdivisions of Brookneil, Stonebrook, and Jacksons Woods.
These subdivisions have large single family homes in an area of Frederick County
outside of the UDA. Water supplies are scarce in these areas and a rapid response from
this proposed facility will likely reduce property damage from fire and response times for
Medical Emergencies. Major collector roads such as Tasker Road and Warrior Drive
along with the proposed extension of Rt. 37 and new roadways in the development will
provide quick access to additional homes and businesses in areas including Front Royal
Pike, Papermill Road. These roadway construction efforts will provide for an increased
level of quality emergency service to the citizens in this entire area.
Construction Schedule: To be determined.
PRIORITY 4
Fire & Rescue Regional Training Center
Description: Construct a Regional Public Safety Training Center potentially consisting
of an administrative building, multi -story burn building, multi -story training tower,
vehicle driving range, shooting range, and numerous other training props. This project
will incorporate emergency medical services, fire, hazardous materials, rescue, law
enforcement, industrial, and educational institutions located in Clarke County, Frederick
County, Shenandoah County, Warren County, Winchester City, State Agencies, Federal
Agencies, and potentially jurisdictions within the State of West Virginia.
Capital Cost: $29,075,000
Justification: This project will serve the rapidly growing Northern Shenandoah Valley.
One of the main requirements for this project is the aging facilities currently being
utilized by Winchester and Frederick County as well as Shenandoah County and the lack
of facilities in the other jurisdictions. The need for modern facilities and props to train
emergency responders and industrial personnel for response to incidents is becoming
45
more apparent everyday with the increased diversified population, increased number and
type of residential complexes, increased number and type of commercial complexes,
increased industrial complexes, increased training requirements of emergency services
personnel, and mandated requirements for governments throughout the region.
Construction Schedule: Completion in FY 11-12
PRIORITY 5
Fire and Rescue Station (#24) Relocation
Description: Construct a three (3) bay fire and rescue station with satellite County
Offices. This station is intended to be located on or near Redland Road in the area of
Lake Holiday either at a site provided by Lake Holiday or other tract in the vicinity. An
approximate three to four acre site is necessary for a 10,000 square foot facility, to house
a fire engine, and ambulance and rescue boat.
Capital Cost: $3,750,000
Justification: The Lake Holiday Development is scheduled to have a final build -out of
2800 single family homes.
Construction Schedule: To be determined
PRIORITY 6
Round Hill Fire and Rescue Station (#15) Relocation
Description: This project includes the relocation and building of a 22,000 square foot
facility to accommodate ten or more pieces of emergency equipment and to house living
and sleeping areas for staff. A community center of approximately 10,000 square feet,
with a capacity of 400 people, is also planned; it would be used for fundraising events
and other activities. The project would need a parcel of three to five acres.
Capital Cost: $4,281,696
Justification: The existing facility serving the Round Hill area is 50+ years old and not
large enough to accommodate the equipment needed to serve the commercial growth in
the Round Hill community. This community includes approximately 9,000 households,
two schools, and the Winchester Medical Center.
Construction Schedule: To be determined
PRIORITY 7
Clear Brook Fire and Rescue Station (#13) Relocation
Description: This project includes the relocation and building of a 22,000 square foot
facility to accommodate ten or more pieces of emergency equipment and to house living
and sleeping areas for staff. A community center of approximately 10,000 square feet,
with a capacity of 400 people, is also planned; it would be used for fundraising events
and other activities. The project would need a parcel of three to five acres.
Capital Cost: $4,521,000
EEO
Justification: The existing facility serving the Round Hill area is 50+ years old and not
large enough to accommodate the equipment needed to serve the commercial growth in
the Round Hill community. This community includes approximately 9,000 households,
two schools, and the Winchester Medical Center.
Construction Schedule: To be determined
Fire ,&k Rescue Company Capital Project Requests
Capital Equipment Fire & Rescue — Vehicles & Equipment
Description: This new project consists of a revolving fund in the amount of $1,000,000
for the benefit of Fire and Rescue Services. It is the intention of this capital expenditure
fund to be for the purpose of purchasing additional and replacement capital equipment
fire and rescue vehicles and equipment. It was determined that the inclusion of such a
project would be beneficial in ensuring that this significant capital expense is identified in
the County's capital planning and budget process. This project is primarily for the
benefit of the individual Volunteer Fire and Rescue Companies.
Capital Cost: $1,000,000
Justification: The inclusion of this capital expenditure fund for the purpose of
purchasing additional and replacement capital equipment fire and rescue vehicles and
equipment will enable the County to meet the requirements of the Code of Virginia with
regards to the collection and disbursement of cash proffers accepted on behalf of the fire
and rescue companies.
Construction Schedule: N/A
The following requests have been added to the CIP in no particular order:
Individual Fire & Rescue Company Capital Equipment Requests.
Stephens City Vol. Fire & Rescue Company
Technical Rescue Equipment Acquisition
Project Cost: $105,000
Greenwood Vol. Fire & Rescue Company
Ambulance Replacement Project
Project Cost: $150,000
Middletown Vol. Fire & Rescue Company
Pumper/Tanker Acquisition
Project Cost: $552,000
Ambulance Replacement
Project Cost: $200,000
North Mountain Vol. Fire & Rescue Company
North Mountain Fire & Rescue Station Modification
Project Cost: $315,064
47
Please see below for the individual requests <$1001:
Greenwood Vol. Fire & Rescue Company
Groundwater Reduction Project
Project Cost: $99,000
Clear Brook Fire & Rescue Company
Opticom System for Clear Brook Fire & Rescue Company
Project Cost: $10,000
•
C
MEMORANDUM
To: Frederick County Planning Commission
From: Candice E. Perkins, AICP, Senior Planner�'�
COUNTY of FREDEWICLK
Department of Manning and Development
Subject: Public Hearing — Definition of "Public Building"
Date: December 17, 2010
540/665-5651
FAX: 540/665-6395
Staff has recently been informed that a definition for "Public Buildings" needs to be included in the
Zoning Ordinance. Public buildings are a permitted use in the B1 (Neighborhood Business), B2
(Business General), B3 (Industrial Transition), M1 (Light Industrial), M2 (Industrial General), and
MS (Medical Support) Zoning Districts.
The term "Public Buildings" was introduced in the Zoning Ordinance as a permitted use in the above
listed Zoning Districts with the adoption of the SIC (Standard Industrial Classification) Manual
which occurred in 1990. The placing of the term public buildings was put in the location where SIC
Major Groups 91-97 should have been placed. SIC Major Group 91-97 (Division J) is the Public
Administration section and only includes governmental institutions. Therefore, the public buildings
use is only for state, local and federal government uses.
The Board of Supervisors discussed this item at their December 8, 2010, and requested a minor
revision to wording of the definition. With that one revision, the Board of Supervisors approved this
item to be sent to public hearing.
To clarify what a public building is, staff has drafted a proposed definition which is attached. A
recommendation from the Planning Commission to the Board of Supervisors on this proposed
Zoning Ordinance text amendment is sought. Please contact me if you have any questions.
Attachments: 1. Revised ordinance with additions shown in bold underlined italics.
2. SIC Manual — Division J
CEP/bad
107 forth Kent Street, Suite 202 - Winchester, Virginia 22601-5000
ATTACHMENT 1
Definition - Public Building
BOS Discussed 12/8/2010
PC Public Hearing 1/5/2011
ARTICLE I
GENERAL PROVISIONS, AMENDMENTS, AND CONDITIONAL USE PERMITS
Part 101— General Provisions
§ 165-101.02. Definitions and word usage.
Public Building - Any area, building or structure owned held operated used or controlled for
government purposes by any department branch or unit of the Federal Government the
Commonwealth of Virginia or one or more of its local governments political subdivisions or
municipal corporations.
I
I;
DIVISION J
1
such
'asters, Public Administration
marily
The Division as a Whole
Connected
stories I:
This division includes the executive, legislative, judicial, administrative and
of
regulatory activities of Federal, State, local, and international governments. Gov-
ernment-owned and operated business establishments are classified in Major
connected Groups 01-89 according to the activity in which they are engaged. Private establish-
atories ments primarily engaged in the same activities as government establishments in
Public Administration are classified in Major Groups 01-89 according to the activity
in which they are engaged.
nakers)
y
F.
I. I�
I�
II
f.
I
l
I
i
407
Il;