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HRAB 04-19-05 Meeting AgendaCOUNTY of FREDERICK Department of Planning and Development MEMORANDUM TO: Historic Resources Advisory Board FROM: Candice E. Perkins, Planner II YR RE: April Meeting Agenda DATE: April 6, 2005 540/665-5651 FAX: 540/665-6395 The Frederick County Historic Resources Advisory Board (HRAB) will be meeting on Tuesday, April 19, 2005, at 7:30 p.m., in the Board of Supervisors' Executive Session Room* in the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia. The HRAB will discuss the following items: AGENDA HRAB Submission Requirements 2. Meeting Guidelines Please contact this office if you will not be able to attend the meeting. Thank you. *PLEASE NOTE MEETING LOCATION Access to this building is limited during the evening hours. Therefore, it will be necessary to enter the building through the rear door of the Board Room. I would encourage committee members to park in the county parking lot located behind the new addition (accessible off of Cameron Street). CEP/bad Attachments 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 HRAB SUBMISSION REQUIREMENTS Projects Requiring Historic Resource Advisory Board Review For all applications and plans subject to flreview, the HRAB may require the submission of any or all of the following information and any other materials as may be deemed necessary for the proposals review: 1.1 Copy of Rezoning, Master Development Plan, Conditional Use Permit application and supporting materials, including at a minimum: 1.1.1 Completed land use application 1.1.2 Impact analysis required by Section 165-12 of the Frederick County Zoning Ordinance, including the location of historic structures and sites in relation to the site and impacts on those historic structures and sites 1.1.3 Any conditions proposed by the applicant to preserve historic and archaeological resources on the site pursuant to Section 165-13 of the Zoning Ordinance. 1.2 Description of proposed development or construction project, including proposed uses and general timeframe for development; 1.3 Preliminary Generalized Development Plan, Master Development Plan or conditional use site plan for the property, if available, showing the type and location of proposed new development and the treatment of any historic structures and features on the site; 1.4 Status of any identified historic or archaeological resources on the site (e.g, located in any identified historic area, survey area, or battlefield site or individually listed on a local, state or national historic register) and presence of other historic structures or significant landscape features or archaeological sites; 1.5 Any relevant information on record with the Virginia Department of Historic Resources pertaining to the site or to adjacent historic properties; 1.6 Photographs of the site and adjacent properties showing existing buildings and the relationship of the proposed project to the surrounding streetscape and landscape. 1.7 Photographs of all historic resources on the property, including interior views that identify the character and defining features of the site. GUIDE TO CONDUCT OF MEETINGS All meetings shall be open to the public. The order of business may include: 1. Call to Order ❑ Note the time. ❑ Ask visitors to sign a roster, pick up a copy of the agenda. 2. Call the Roll ❑ Note excused absences. ❑ Record the presence of a Quorum ❑ Introduce members of the Board and staff. 3. Approve the minutes of the previous meeting ❑ Ask for motion to waive reading of minutes. ❑ Ask for any corrections or additions to minutes. ❑ Adopt minutes. 4. Consider any old Business, including continued applications, Then New Business, following these: Procedures for Considering Applications ❑ Call for the application according to the agenda ❑ Conflict of Interest. Check for conflicts of interest among Board members & record them ❑ Staff Summary. Ask for staff summary of application status, including any new or revised plans submitted by the applicant. ❑ Supporting Testimony. 1. Call on applicant to present evidence in support of application. 2. Ask for any others who have evidence in support of application (Record them by name and address). ❑ Opposing TestimonX. 1. Ask for any with evidence in opposition to application. 2. Record them by name and address. ❑ Questions. Ask if anyone has any further questions about the application. ❑ Rebuttal. 1. Give applicant opportunity to rebut any evidence in opposition. 2. Remind person that only new information should be presented in rebuttal, not a rehash of initial supporting evidence. ❑ Summary. Have staff summarize the evidence and facts presented. ❑ Discussion. Invite Board to discuss the application in relation to the "Criteria for Determining Historic Significance" in the Frederick County Zoning Ordinance (Sect. 165-124). Discuss only the facts and evidence presented. Do not talk about hunches, rumors or speculations. ❑ Conditions. Discuss the appropriateness of recommending conditions for approval of the application. ❑ Recommendation & Findings of Fact. Ask for a Motion for Recommendation & Findings of Fact: "I move that, based upon the evidence presented in the application and during this public meeting, the Board recommend that the proposed application be: 4 Approved ❑ Approved subject to the following conditions: o List conditions ❑ Denied for the following reasons: 1. Cite the specific criteria 2. Cite specific facts about the application upon which you are basing your decision Ask for Second for the motion/ Any Discussion? / Call for a Vote. ❑ Thank applicant and others for corning_ Let them know that they will receive a copy of the official action from staff. ❑ Repeat above steps for any other applications on the agenda nda 5. Committee Reports, if any 6. Public Comment (Optional) Ask if any members of the public have any comments that do not pertain to business before the Board. 7. Adjournment — Note time. REFERENCE: For important tips on ensuring effective and defensible application review procedures, refer to the Architectural Review Board Handbook Chapter 7.