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HRAB 06-27-11 Meeting AgendaCOUNTY of FREDERICK Department of Planning and Development 540/665-5651 FAX: 540/665-6395 MEMORANDUM TO: Historic Resources Advisory Board FROM: Candice E. Perkins, AICP, Senior Planner,,- RE: lanner ,_ RE: June 2011 HRAB Meeting Agenda DATE: June 15, 2011 The Frederick County Historic Resources Advisory Board (HRAB) will be meeting on Monday. June 27. 2011, at 6.30 P.M., in the Board of Supervisors Executive Session Room* in the Frederick County Administration Building, 107 North Kent Street, Winchester, Virginia. The HRAB will discuss the following items: AGENDA 1. Minutes from the May 17, 2011 HRAB meeting. 2. Third review of the AT&T Commercial Telecommunications Facility Conditional Use Permit (proposed tower located at 2418 Indian Hallow Road). 3. HRAB Meeting Procedures Please contact this office if you will not be able to attend the meeting. Thank you. *PLEASE NOTE MEETING LOCATION Access to this building is limited during the evening hours. Therefore, it will be necessary to enter the building through the rear door of the Board Room. l would encourage Committee members to park in the County parking lot located behind the new addition (accessible off of Cameron Street). CEP/bad Attachments 107 North Kent Street, Suite 202 o Winchester, Virginia 22601-5006 DRAFT Frederick County Historic Resources Advisory Board (HRAB) May 17, 2011 Board of Supervisors Executive Session Room of the County Administrative building 107 North Kent Street Winchester, VA Members Present: Rhoda Kriz (Chairman), Elizabeth Fravel, Stacey Yost, Mary Turner, Lauren Murphy, Robert Hess, Clint Jones, Gary Oates Members Absent: Claus Bader, Maral Kalbian Staff Present: Candice E. Perkins Applicants Present: Tracy L. Anderson, Donohue & Stearns, PLC Agenda Items: Update of the of the AT&T Telecommunications Facility CUP (Indian Hollow Road) Application, Call to order at 6:30 PM. Item One: The first item was the minutes from the April 2011 HRAB Meeting. There was a recommendation for approval of the minutes and a second, the HRAB then voted to approve the April 2011 minutes. Item Two: Planner Perkins introduced the first agenda item which was an update to the AT&T telecommunication facility CUP application for 2418 Indian Hollow Road which was originally discussed and voted on at the April 2011 meeting. The applicant then provided an overview of the application and what had happened since the last HRAB meeting. The applicant stated that the height of the tower is remaining the same as previously discussed due to the potential for future co -locators. The applicant then passed out simulated photographs of the proposed tower as viewed from roadways near the three historic properties. HRAB members expressed concern over the visual impact that the tower would create. The applicant then stated that the property owner actually owns three of the historic properties that were discussed by the HRAB at the April meeting (Old Hoover Place, the Larrick-Hatcher House and Selma) and that the property owner does not intend to have additional historic survey work done on the structures. The applicant then read portions of a letter written by the property owner regarding the historic properties. The owner stated that the Old Hoover Place and the Ramey House have no historical attributes and that Selma and the Larrick-Hatcher House have undergone major renovations and therefore are not eligible for the historic register. The HRAB disagreed with the information provided by the property owner. One HRAB member stated that the land owner is not concerned about the tower and that the existing electric poles have a similar impact that the tower would. Another member stated that the comments from the last meeting are still accurate and that while there were many types of intrusions to the historic landscape the preference was not to have the tower. The HRAB then asked the applicant if the tower could be located closer to the existing tree line of the property, the applicant responded that the tower was currently sitting at the minimum distance allowed 1 from Indian Hollow Road and that the tower was cited in that location to reduce visibility of the tower. Planner Perkins then stated that since the application has not substantially changed from the April 2011 vote and the majority of the members still felt that the April 2011 vote was accurate, another formal vote was not necessary and that the applicant would be forwarded a comment letter based on the April meeting. A HRAB member again stated that the comments and vote from the April meeting still stand. Item Three: Planner Perkins introduced the second item which was a proposed rezoning for the Kesari Third Generation, LLC property. This applications seeks to rezone five acres of land from the RA (Rural Areas) District to the B2 (Business General) District. The property is located on the west side of Route 11 near its intersection with Hopewell Road. The proposed use of the property is commercial uses, including enhancement of the Olde Stone Truck Stop. The Study of Civil War Sites in the Shenandoah ValleV, published by the National Park Service, does not identify the subject property or the surrounding area as being part of a battlefield. The Rural Landmarks Survey Report for Frederick County Virginia identifies three historic structures located within the vicinity of the proposed rezoning, one of which is located on site. All of these properties are listed as potentially significant. The sites that are listed in the survey are: • Dick, L0. House (#34-936) — Located on site • Clearbrook Feed & Supply (#34-935) • Clearbrook Presbyterian Church (#34-708) After reviewing this information and the applicant's materials and proposals, the Historic Resource Advisory Board had discussion on the following: • Minimizing the impacts to Route 11 to help preserve the historic integrity. • Additional screening along the Route 11 frontage to help screen the historic property. • The L.O. Dick House should be preserved for adaptive reuse. A preservation proffer should be included in the proffer statement to ensure that the dwelling and associated outbuildings will not be demolished (including demolishment by neglect). • Additional/updated historic documentation on the structure. After the HRAB concluded their discussions, they recommended approval of the rezoning application with the following conditions: • Inclusion of a preservation proffer with adaptive reuse of the structure. • Screening of the pumps on the Olde Stone Truck Stop from the L.O. Dick House. • A new architectural/historic survey should be completed on the structure. Meeting was adjourned at 7:30p.m. 2 Item # 2 AT&T Commercial Telecommunications Facility Conditional Use Permit On April 19, 2011 and May 17, 2011, the HRAB reviewed the AT&T Commercial Telecommunications Facility Conditional Use Permit (proposed tower located at 2418 Indian Hollow Road) application. This application seeks to construct a 199 -foot monopole telecommunications tower with accessory equipment building. The property is located at 2418 Indian Hollow Road. Please see the April 2011 minutes for a record of the meeting. The Study of Civil War Sites in the Shenandoah Valley published by the National Park Service does not identify the proposed tower site or the surrounding areas as being part of a battlefield. The Rural Landmarks Survey Report for Frederick County Virginia identifies four structures within the immediate area of the subject site; one structure is located on-site. Two of the structures are identified as potentially significant. The sites that are listed in the survey are: • Old Hoover Place (#34-491) — Located on site • Larrick-Hatcher House — (#34-492) — Potentially significant • Ramey House, Indian Hollow (#34-490) • Selma (#34-122) — Potentially significant At the May 2011 meeting, the applicant presented simulated photographs of the proposed tower that show the visual impact the tower could have on adjacent historic property, as well as a letter from the property owner. The HRAB originally took a vote on this application at their April Meeting (see attached April minutes) but did not take a new vote at the May meeting. The purpose of this third review of this application is to take a new vote based on all the information the applicant has provided to date. No new information has been received since the May HRAB meeting. Staff will be seeking comments from the HRAB on the historical elements possibly impacted by proposed development. The comments will be included in the CUP application package for the AT&T Tower proposal when it is submitted. Frederick County Historic Resources Advisory Board (HRAB) April 19, 2011 Board of Supervisors Executive Session Room of the County Administrative building 107 North Kent Street Winchester, VA Minutes Adopted May 17, 2011 Members Present: Rhoda Kriz (Chairman), Elizabeth Fravel, Stacey Yost, Mary Turner, Lauren Murphy, Robert Hess, Gary Oates Members Absent: Claus Bader, Clint Jones, Maral Kalbian Staff Present: Candice E. Perkins Applicants Present: Tracy L. Anderson, Donohue & Stearns, PLC, AT&T Representatives Agenda_ltems: Review of the AT&T Telecommunications Facility CUP (Indian Hollow Road) Call to order at 6:30 PM. Item One: Planner Perkins introduced the first agenda item which was an AT&T telecommunication facility CUP for 2418 Indian Hollow Road. After staff provided an overview of the submittal the applicant was provided the opportunity to speak about the request. The HRAB expressed numerous concerns over the proposed tower. The concerns and comments were as follows: • The descriptions of the proposed historic properties contained in the Visual Impact Assessment Report prepared by ACER Associates, LLC were incorrect. • The HRAB had concerns that the historic properties located on the proposed property and the adjacent properties could be eligible for the state/national register of historic places and that the construction of this tower would impact their eligibility potential. Also, the surveys on record for the three properties are old and therefore the properties could now be considered eligible. • The viewshed of this area is intact and only small utility/power poles are present. The construction of this tower will significantly impact the cultural and historical viewshed of this area. • The applicant should consider a shorter pole for the tower with flush mount antenna that could help lessen the impact. The tower should also be moved into the existing tree coverage to provide as much screening as possible. • This area has potential to be a historic district and the County needs to protect the historic integrity of these areas. • The Comprehensive Plan states that the views of the rural landscape should be protected. The HRAB stated that this applicant does not conform to the Comprehensive Plan. • The HRAB stated that "in vehicle coverage" was not an adequate reason to construct a new tower in this vicinity because this area has not been identified as a future growth area for the County. • The three historic sites are all relatively intact homesteads and farm complexes, these areas should be properly surveyed and preserved. • Stealth towers should be investigated for this site. • Evergreen plantings should be provided around the tower enclosure. • Simulated photographs should be prepared to better understand the impact the proposed tower will have on the historic properties and the viewshed. • The applicant should further investigate the historic property on site (Old Hoover Place) to determine its significance. After discussions on the application concluded, the HRAB recommended that the AT&T telecommunication facility CUP for 2418 Indian Hollow Road be denied. The HRAB stated that the impacts created by this tower would significantly impact the historic properties located in the vicinity of the tower as well as disrupt the cultural landscape. Meeting was adjourned at 7:30p.m. 2 a t&t Hogue Creek—Adams Parcel 10134916_3991 2418 Indian Hollow Rd., Winchester, VA 22603 19fta Mon® le %�Dimulabon View #1 from Indian Hollow Road approximately 2,375ft. southeast of site Existing View Y rti t4 • l S ` e, I 7 Qtr a►., �`' A :: all own j Hogue Creek—Adams Parcel 101314916 3991 2418 Indian Hollow Rd., Winchester, VA 22603 g onop%ole SNmulaflon View #4 from Indian Hollow Road approx. 1,260ft. east-southeast of site Existing View Logue Creek Adams Parcel 10134916_3991 2418 Indian Hollow Rd., Winchester, VA 22603 uuft- Monopole Simulation View #3 from Indian Hollow Road approx. 1,400ft. south-southeast of site Existing View Inn Ad,A toad )f site I LSY M Existink y g View 0-M ft - - - - - - - - - - May 10, 2011 RE: Visual Impact Assessment Report for Telecommunications Site for Hogue Creek (Adams) Property To Whom it May Concern: We are the owners of the Adams' family farm. This farm has been in our family for f ive generations. The purpose of this letter is to make corrections to the descriptions of the properties associated with the above named report and to further assert our claim that the only historical structures impacted are ours. [-The one historical structure listed in the report not controlled by us (Ramey House) has been listed incorrectly. The facts are that the house was constructed in 1927 and is a simple clapboard siding home as opposed to a two story stone structure as stated in the report. Nothing distinguishes this house as historic. Next, the Hoover House, like the Ramey House, is listed in the report as being constructed in 1900. This home was actually constructed about 1930 and is a simple clapboard home. It is now covered with vinyl siding and has no historical attributes. Finally, the two remaining Adams' properties (Larrick-Hatcher House, and the Selma House) have both undergone major renovations and structural changes which will render them ineligible for historic register. We have no intentions of applying for any kind of historic registry on any of our properties. Sincerely Marcus Adams Jr. Trustee �fFEq tY�2;lk t??s'sot:l;k11;4ptk'Idf1.3 �f IVY E^ FAY `4.�'U�,+�i`-°X' `,&044 �Itd1Rt;Siatllri'Ittt.TFt"I`:aat�,�:tie�ANe�ac„rtt�r9,+anrl,nst-: �.�.aa.:,s� Pli-6 dz`It7 x` E$6Vi' NMS 1'tiAMV 1 r w^ a +Al y T i Y1 f !'tail iI1;M13ER 64LI rVMa 38"I -Aiti'dffi t 7i fd f4Gt c: t I• �acni.a a�trpn©n . 'SFJ v,PitOMF NUMBFT! ruab7l. tta i t1t rtiptisrrt ut'r1AIi� ztluri. Nhra;�� rlrssrtbe hn+�tly firer 1s.ttrr..,t c�f rt�t Wpl3ilcatiarrA: (rrtt=zria,�, a7irA�tcr rlrM:clralittterit TiI_rti, s�.%r,Elrrita!1:aB rile r!.rrtztt� Ille;r, fry }�'=."iI'�e � 3 *} '. ;t sr.axE�s'!-xwiirrrsi nc fn t • a J .& lnnc.rci ctr,. 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A I-&"t'otltlipmettt. hIm Iter crit an !Vol x ZWI t,'r, cm,,(_ 1paj A iti, it e (!(tYI"p)LIil11 11, he Lridg'v is Me tirtl,,Whig are 011 of vie irI6;0k1i,t-1,l.y, t11'11��,'4W cOrp)rations t)tvnin-, :7rt!fy` y ad.jimit ti si(It'S,3;11d1't'aT•mui in 1i'tM (l;a'C+>'S:.at','£'tti`tlM) tilt° trl`t�p� its'"��Ilt_T'''lil'7`ti'!:jY!Sti�t�ii 4111 by c.:+iltlar k't`l, !1`t`r�' _tsu he"Pic itl ri be etifitna .,iI by iii C�t'I'i�lS a.l.`Q atl n, jamc 61 NltltW im-.14LLC"ker; Ajil% Lkiw : W k -1"i Drrt�'vrl W.ilit_lir-:iter, A 22fii1., I yral Ramey e wriih 063 I'ayc"I: i"r,nst Tru -trot_ Me hill t , f , TIltams c'+tC't't'tlt'y, 1015 NL i k1 F=l�gX0 Vit• i `I n,ti :' _ .' rlingon, Vii 22.201 l.ilsr cox r�lcltfl,=ll I9,-its,md I i Am Ridge Entic Maid & Wli. el P,9 \I+ll;n kidgv Lane ;Itl-A-{`•i-C i.lt.SIVIA1 Wi,"che t;-'1.', 1 tt<,�irl(l ��(itl'• 1'twez ISWi."IC1ymDrive =06D i lotl'gja•' tk'. ISI ItItt11,'I ;' , ; trttli-m t falls -v ttilts,icl I +.. -2:\ KJrok olk. Wfi..It�lle (, yil3-ppm ,-403 e I yn 1 l(w q n, ,,K At`ht J, . ibe prop qlv;Aloo 111-posod mtl/or ructu,ros or, fit v prnpi.:r IY, i I IL It W inl!?. Irl j.,..;urtments to gai! p I" ye Ily Ple;lLe "J1T!dlllwlll 1, Zoning I)rawingp 1; I, 1, S. MARCUS M. ADAM5, 5R. DB. 677 ,ONIN : R 546 T.M, 2 A. & MONICAZONING: RA DROWN, 14ME5 A & ME. \ \ ZONING: R4 1255 HAYFIELD RD 1 I� \ 11 THE PROPERTY SURROUNDING THE PREMISES 5 AN OPERATING CATTLE WON ALL AT&T VISITORS, EMPLOYEES, AGENTS, AND SUBCONTRACTORS SHALL CLOSE AND LOCK GATE(S) UPON EACN ENTRY AND EXIT FROM THE PROPERTY AND TAKE REASONABLE PRECAUTIONS WHEN INTERACTING WITH FREE-RANGE CATTLE / ISRNG \ TREEUI E T.M. 40-A-78 MARCUS M. ADAMS & GLADYS N. ADAMS RA NABS AREA \ 2420 INDIAN HOLLOW RD. IROPoSED Ai&7 %'SANG 15' SOIL ' L 195 MONOPOLE WJ WOOOED SA.ROA 7 \\ 4' LIGHTNING ROD \ \ PROPOSED AT&T 2G' ACCESS/U71LDY EASEMENT PROPOSED A7&T EXISTING IMP 1496' \\ 50X50' LHAINLINK LONG (NO IMPROVEMENTS T.M. 40-A-5 / FENCE/LEASE AREA NECESSARY) \ \ WOLF E. LYNN RAMEY \ ZONING: RA / 1255 HAYFIELD RD � � PROPOSED 72' / / GRAVEL ACCESS ROAD / \ WIRE GATE OLE BARN 1 / WIRE FENCE \ %ISDNG DRAWL RO/ SyMMMUS40-AD7AMS '\ R ZONING: RA TELCO. PEO. 2418 INDIAN HOLLOW RD. /' 9\ 100 AC. SILO / OLE W/ TRANS Id METAL / d \t T.M. 40-A-77 BUILDING F MARCUS M. ADAMS t 1 I ZONING RA 2418 RD. AC. /�i OD 'i F1000 RD. I00 AC. \ PLAN' � I r FENCE T.M. 40-A-79 MARCUS MADAM5 \ \ ZONING. ; RA 7 23 6 1 INOLW HOLLOW RD. ` 10•AIp A'0 (qF \\ POLE xIStING 12' °Re'SCR s)Rs GRAVEL ROAD x� T.M. 40-A-74 \ !! MK1 i Ham.. ZONE �A• MARCUS M. ADAMS, 5R. \�Com D.B. PC. 802 ZONING: G: RA TELCO. PED. B— \ \ ,, � � ZONE "A• \ SCALE IN FEET 0 750 X300 600 900 TRUE NORTH HOGUE CREEK -ADAMS PARCEL -��� r. ssss cowleu RME sort ,m 10134916_3991 a r c h i t e c i s 1: C7.1 .1-m 2418 INDIAN HOLLOW RD e n g i n e e r Is WINCHESTER, VA 22603 COMPOUND PLAN SCALE:, =300 at&t 7150 TAV[VA0 0R MW P, W 21078 FOR ZONING IARC' ZONING DRAWINGS REVISIONS TH OF O { MORIN No. 032984 , to 13 to BC ARCHITECTS ENGINEERS FADS CHURCH, VA SITE PIAN ORAMNO NUMBER A-0 —I I PROPOSED AT&T 4 -GANG UTILITY H-FRAWE W/ HOFFMAN BOX PROPOSED AT&T 12' ACCESS ROAD Y SCALE IN FEET I I COMPOUND PLAN 0 10 20 40 s0 TRUE NORTHo scaLE: t _zD A_1 A S. CQIINRLI PIAS AIRF 101 HOGUE CREEK—ADAMS PARCEL .t J' FAILS CIAAVGI, VA 100!1-1858 M B r c h i E e c "E S FAY: FE< LTDS> 0Ti-04000 10134916_3991 OO]) 0T1 -J00 i 2418 INDIAN HOLLOW RD e n g i n e e r s WINCHESTER, VA 22603 GRUB & REMOVE ALL TREES AND VEGETATION WONN FENCED AREA PROVIDE 1OW GEOTOMLE FASM & /57 STONE WITHIN FENCE AREA IG TREEL\ EXISTING NE FROPOSEO AT&T SHELTER (CELLXgN SCGW46) ON AN it'- 5"x20' CONIC. PAD -PROPOSED AT&T ANTENNAS MOUNTED ON A 12' PLATFORM PROPOSED 30A DISCONNECT FOR VERTZON MESA CABINET (IF NECESSARY) PROPOSED VERIZON MESA CABINET In BRIDGE EWER ON AN AB ' FENCE SCALE IN FEET 'e'er PY'fix OF y f LEVATION 2 0 15 30 S E: 1 '130' A_1 a MORIN SC ARCHRECTS ENGINEERS FAILS CHURCH, VA ISSUED FOR ZONINGNo. 032984 — GM" BM (O. 27. T O COMPOUND PLAN & ELEVATION PRELJYINART ZONING pRAWINGS AWS BMG REVISIONS S' CHI, APP' SSIONAL TSGRAMM NUMBER— )WN DESIGNED B. QUINN DRAWN A-1 ------ - - - --- I FUTURE CARRIER I LEASE AREA I to I zs D• L- — — — — ----� I I PROPOSED AT&T 195' I I MONOPOLE W/ 4' LIGHTNING ROD I I � PROPOSED AT&T 50'X50' FUTURE CARRIER CNAINLINN FENCE \ k lF/SE AREA I I I I I I 1 p I L-----� I � I FU URCARRIERI f tf/sE MEA I � I L --------1I x_.TK o PROPOSED AT&T a 12' ACCESS GATE c PROPOSED AT&T rI 20' ACCESS/UNLTFY I FASEMENf� i —I I PROPOSED AT&T 4 -GANG UTILITY H-FRAWE W/ HOFFMAN BOX PROPOSED AT&T 12' ACCESS ROAD Y SCALE IN FEET I I COMPOUND PLAN 0 10 20 40 s0 TRUE NORTHo scaLE: t _zD A_1 A S. CQIINRLI PIAS AIRF 101 HOGUE CREEK—ADAMS PARCEL .t J' FAILS CIAAVGI, VA 100!1-1858 M B r c h i E e c "E S FAY: FE< LTDS> 0Ti-04000 10134916_3991 OO]) 0T1 -J00 i 2418 INDIAN HOLLOW RD e n g i n e e r s WINCHESTER, VA 22603 GRUB & REMOVE ALL TREES AND VEGETATION WONN FENCED AREA PROVIDE 1OW GEOTOMLE FASM & /57 STONE WITHIN FENCE AREA IG TREEL\ EXISTING NE FROPOSEO AT&T SHELTER (CELLXgN SCGW46) ON AN it'- 5"x20' CONIC. PAD -PROPOSED AT&T ANTENNAS MOUNTED ON A 12' PLATFORM PROPOSED 30A DISCONNECT FOR VERTZON MESA CABINET (IF NECESSARY) PROPOSED VERIZON MESA CABINET In BRIDGE EWER ON AN AB ' FENCE SCALE IN FEET 'e'er PY'fix OF y f LEVATION 2 0 15 30 S E: 1 '130' A_1 a MORIN SC ARCHRECTS ENGINEERS FAILS CHURCH, VA ISSUED FOR ZONINGNo. 032984 — GM" BM (O. 27. T O COMPOUND PLAN & ELEVATION PRELJYINART ZONING pRAWINGS AWS BMG REVISIONS S' CHI, APP' SSIONAL TSGRAMM NUMBER— )WN DESIGNED B. QUINN DRAWN A-1 1�2 Addilio it t'+:)nin- iii-, if :my: see A.ler+tnhrll€ nt q7 I (we), the* frndeiul};rwd (itt hwrx+y ri.-� pc-,clftrily rarekt: cyplicatiol-I .�-Id p'llhoT't dit, gt` v rnir.'g Q€Iv c)r. Kxki ick Cruit filo Wg iii -r te.i allow the, ust- dt'.Crilic'el ill 1hr, <tl.rl>li€Miont. I Un(Icinuind HvA frit' alyn 1'-:,rted to me "'' ai UK appO- uni !`riust bc, Owed wit l€_' rY`{">ril l}v'ft�)t'_r prior- to tf-w 1,451-pu Ilii' ll�.,a in tri€� ituirit ai.i-,J so as til be vislie r. nI.H aller illiani .-ird of c}lljii TViSO!'S= F:1.3.L`iI?•: I1E'.J..� iili„,• Your c1ppli€::itio for c.) (7orl€Iitjonitl t ;t7 h'i"ni.aetbtnivs ony iiiverfm K fit- Ficidtri€'k (-LAA Oi ` I`i�irrr i„ e111 t11iiti`.ielr r, Hoard of of P hi,rlrlrry:rrr€I Development l t'l7;i r'rr[it `I7t to rr:-;peci your l rr(il te_ rty vdierc flit.• pr opos €l u sc will Iae.> e;i ml idlre-Led. �:a, lirtirri” of;1�)},iti'cr"'7# Jc' 3t. ` •:r�. €� . _ -- f 7w110 ".' haul,..,, A€ di 3:: 90H Nt41sky L� it g 1]" s tPil-, (C)Dt: R KIN, r, tk A r. DAl t'.. Atfachirictit Additional Commeilts. 01 111fAlf-WA110N I I usupil,ment !hot NAL M add Mud imnwITY at be (I nndhkaml LWOW A FqQAtkn] flw Applitatd, law .-w Cingular Wiroles` PC!;, I I,Cdba Acit "1400hy is Ihmsed by 1110 POLlk'rll Con-imbahm ("W") to provide %virtivw, ronmunu Mkm!; set Qn, KdOn FinIvOck (Yunfy, Virejni't. Applicailt ;,ut-ks as Cojuditional USL- ("/oninp, ( Winaw") for ii ii 'wj,.qs -ornimmicalion f..IL:ijii (,W(T-) io Q t1m,dull of 1weW (j,") onlollm;, mounted pit I cent4rliiw heighi of one hund"'I'd mul 1,1111t,ty ft -k-1 (19W) ahov, gnmind Ovel ("AM) im-I as nmv me hundred and ninek, fim- fool ("195'")nionopilf. i lQW, includirij, iipht1-tinp,,rod).'t he 1,,(iH, K pp,wA to be hw,iwd m IS Al ala 10rad MY V A-0, 7413 Ind0i llolluw Pual Mnche4vr, Viqinia 22i)(11, 0u,, proposal �1:ill al:,o include thi, Mabnhm cd a Imt-illaj- , v eps quimertt bm kdhi aml pimWay ay emnuctwr I -ionn rafl3, b�,),;c of Ole rylwlopojc. 'I lie votire 50",'0 1 (unpound "IN bo surmundvd 11, an AdgMud hyla (F) hwad cm Wad his" Aovw to IS fiivihly Yvi!l be "rom Indian Hollow Ro,-id, ddong, an IOCifll'd On Ow pwj-wrl)!F CONININM I,%%'[ I'll ZONJNC, ORDIN"AN(T FhV WUb;Wt PSIU I" i'l 1-1t,11CLI Withh! the MY Aiv,ks ("RA-) Dkiricl. Si,ctioii 16, 20!, 9 ofd -w Xminy (Adbimico dpal, with Hw Shq of k1wmpmunwM*,fMiMQ, dMI OWN tMVINCH"n for Ju;ml!,Itjon ill RA di4rhis through !ht.i COFILNUOnill Itic permi [/pt d1ic bc,)ring AM4 UMWI&Ation is in uumpliaw with Ow ruplivowk Ills for ;IjFI1IjSf4ion noted ill §I(,! i, 204.!9(A)(])-(-4) and tile, 4a,-idard.-, "Ot forth in §165-2()j I 1)1�1115 i)f jj.ji Sa have hmn fn(: lud-d p;ji sti-int to §161H ;.tit, Of 01c Zoilinp, Ordinancv. 10 alinhwurn U area in tho RiN dj.,;trk;l is two (2) ocros per ' ,16,5-401,()-) of the Zonjijg Ortfill--Incv. Ille pm -tel un whif=h tile AVCF v%mild sitI,,d pat,C4,11") i� 102 ot ros, divi luicause the VVC F MI. be kxawd K a Qiwd a.11vd, 1.1 IV lot Am of the whyd pany-1 113 aa, 4 pre Vond hi change whh thim p1w. UuMunw, Jot sive mmains sadi.4icd. `!`ht' I.,111y oud ,djiwt-,rit to tht- -oWn paM in MdUn I Wow Road. `�tI,Lion '165-7101.07(A)(I) rupwtv a WhM Of at hyst movill UWj WMI OW Wg" 0i the Of d mild. I'lle J:�ropostlj hnpovenwids SH he Mated 011 VIIXCSL.)f 1,000 "(�LA fl -on -1 Jnd.jjjI Pki,id. Parcel,, in dw ITA Mist nw lmvv Me And rN;r y, ids of at JuaQ hit's' Lut (AV) (if akfjt,imnl,jlan--ci iq Ax (6) mm tw ko, or ow lwndwd 161 (IW) Of aoonklg parocl ;`; 11 -ow fhait (6) acres), ill it i,,� tho impawwww Yfl k-ornply 11cC,,uqp IWV IN be kmawd 3R), and TV' frcmi 1ho :-ido wi,l link-, AI&I e%Ifl cooy, whh All appditalhlk, rop"IfLidow, arld vh,Ltria- tI it Wtt;`i titV 4+1 tlli ; €1tt' tti tr, r'rooIt.i �=:i',.'i `i,t• ti':5 fritlrli`i 1 1.04),V {.?rCal (;`'tR c ,r'f) ,irltl `iita7`tf'I : 1a I ficId Koot', sand to a t a`• A Ii,Ileti-tilt `:tt ' 1VItt1 , WirgosituQ I It"tit I Nit41� aim AM! Acres, Tl i;, I'r;,flit .7 �t .=7t, It i11 Ia i-tt 1tt. :l�:"t'ta, la• A 3 M 1tb.,.-,. i. c the .iWa hof pnj won hm rxq, •r11t=I�'iair' .ilt ia_iIw t£'tf t'iFt�€i7 'e' fforn thrI' j)roj:,t),,t.'d ,7rt1 alta t xi 1i1, kf't,r,flllt' .tit :-hili. it It, Il61jit adjacent to ffiv !,ife, and th..,eforc a nvvv ttiwur is rt'thztral In IMOVide adINltrA '<t'r1"1fr in MFC: are -a. In C: sys 11�ht.'rc"vi'-ibifily -t!r a concern, it irit,t t1'Ist It 11041 ,rI JS lyflt_aly- MY Itis. oul W Mino or ='riyed ttivvul trF t1ai� t;it:,i , t?it= ir�t itf .i nitl?lcTob i! SII h stat iv 1'ItAW ?tYffNwL 11w Wrtli}lt yhT f-gitmal Aifltttrl is I`t„'tj[.1esjjng Choi 11$t: i0j) 0I HIC i?l14-11al?Ctl 11t. 111Ilt-t0 t1 a11tl 114.IItM II the I.iti,ir7i rt'y6rt”, tht.` ittw(-r it1 bohl as !a tt T1dititcn of clf1flrov'11, filien A e.-_1 is JiIo t)-ai1t" flat• u -v i,iR-jlitm of ;1 shield AA ich'mill 1I1miIII i/c ill(-- I, i"ual impat"I of Ou' !wIIt-, kti tll(,- �atrrt'it00: Av t.74' ioll jiok #it'tS I•rt of 19W At_a1 K to, ","y in AMP 11"Its' r='dw fF't''tfC]f"Iwj` U01) 1 TtI"i='�,'<i�'i n �.3 :,if? tmciit to adki t -a the nv"I in i.hk ;iF"t m W 1.i11' h t -e d Cmynjw sl"unit s a I ar5tc`7um atinty tlttWed at I -t.I AM I-Itiwhvrattmr tNI .;r't"ma` ar not appropriatt' A alis can- bec nipa- this `,M is tIN't1F u (I to (1] lvitiv d1t'Y.:gv In an area n£3t t.L!YTCnk `ATi ed Iry Al 80 and Ilia',11; v t17£;S usvQUt,f,h-rtmArt ed arth-irn.r.would require -,I cents mint" hci'�;hts(With ; .11ftenrujsi-ach) ill Order t£i 3t.hie� v the l l,.,tltenn ; [is:yogn that the RF miginevi' h.iv £,:111vd for, Tho- wx, £19 .1 tli.iq). I11rlunIt�d at ay' ,it difA Itmt ht 11;ht"ti 1b't uLI ri'AtIt. III Ctilll1-1r1in-W,o 1 CoVt't.i4 r` b", itIIso .Iirt+'nmIi� Intt{In ed ,at Itrayr hr 4d"iks'.xmultl 'I, It, ]-II J3 !,Ih.'v f,rr. ?'-VhIitit+nal-Iv, Ih-PiiiyiIi'g •1 .(It15'h- rnotinted 71 ray.,- !'or stns" I..0 i?_`r x%twhi rinllt'a t` lardy t.'-trrilaal.itt' the a vail,tl'itllt,r it 2III r =l"s kit ftltnr��c�t>lltic,ltnF��rntlm.;h.c•thtrc�r�l�iniat�;,ll.,xillktlt.�llc'i4�likr.le��,ittirlf+=1�:tlii7ir�crcittktill,Ift� tllt't fk''ct t'? tl:'t'+"itir.it!Ilr?_ CO1110Gitlfill am! 1'roWd rw) t'1lndar1' to the illti'i"it of both flit` %ttF,;#rs4', t.�rri•IIi.17.tIC:t-;:ai`ltf keit• i t)till�r'e"tCft:yl�'c' I'I,trt, The tltitl_yt)..i'd int moptV 11A tit` LI;".rr',Ilid hi iit'i'e.}IllirttJr ftt .3 total of thi't`t' additiilnal can jvr.in f?pfisrY ta-1 nlitlitr{ke tho iiia' rut.tion'Culttilion'ld taut vi.- in the, future. A MT .l Muff mels+im al' v t`tnTer,`h 1'; itll aH other carricxr;: in r',ttit'r to xttstnmodate u<.1;° iin tho ri1£ei?t_tf%i_ Ic f 'r, diIIg wtI1 he iiurlited let III .zrc-a tit ry 'la con'5trud IIit- W(i _ N Ii,tllltill5', of :A, -Whig in pitllt£iYA t}then than that i1hich tm%N ho ivt,jtiired It, it'11'!`t the mu n t olion £ai klit' "Iiis'It{• Wr 111tisi ul ;girl'>o.tt, 1Vht"n AIMI'llil" tttj' I`3o.1i'ttt"ikt.s ti w114v ilat if Q'ttlt l's hi a juidiLF.Ilar search area, A t SA khr d II-Inki fn'! `;, k killu tri,trfitros MAI might WMA In acini-t-Im t Alin their anWoks am.], typir11I'ilmk11'itIR011 tl7i:` 13,* if Inti birflt;t'7t' (i 71t'1"1" ii't�l u't't �jt1'1itat IMI �/k ill l :ikTt;`tltl} lid, ''lut ru'O', , 01Ihttl''£iflltt-MYWKktli;tst•rlt=t;17tit114'p1tymcd We(,4: AttcichI'`rt 3'I)ttlj 1blui ittafu; III,1ti< rdi 3: h, fl,±I+hil ,;i.• ��tJBA" on ISCta1+`Ir�%Irrt-in maft ) was £7a *�t1;�:�t.c'4j 11 rx is; t, at ;1'II,t Iatii flt'£,1 hb, `;I:tli£-IMI 0'+1`,"iNun Fyih.1y thyl map, }I"ir71t,'rila Not rlit.IIIAcd. AM, fi nu rNotllfj, WN lu%n all .i?'#ii-rllttlfr l builtlt•-tp. slum- wen rli'ttjllt'r ytnu "Itvs Mai 1'rt'tt` ,rtl:'t'Ii1ItF° ftli° I`I'u�'rtI71If, t'; t, I',',;;i', t Uxm lN!0 I A HIRt Jr,?wm !yF ill -vv lbws i% t> y.yzn7 A'H spm ; j dvd3n / ps o{ G mir a and um H2 m3.6 hica# l m ! D g mD! GqG R �-G m a is ayg %G@ anJ 4 RdVv ,gym d: (o All [bouinam«m ;mdayGiRYe«w&y title . Iv;mmG*t&mO'ylma wg,6 aau mlkj H 3l «,w ±, mma m1iml9d tothc. �1 3 r i 1 _. P. s WILDIACREB ` 1 � it r'�- � �� •; "` �. 110GLIF CREEK F HUNTIN(C' RIDGE r • c J 1 1r ry * r A T&T On -Alit S n `, fir 41�-t}�9;�a�� 1�1��-� _� ►' :J f �• t173' 16' 20 00" W 078' e V 0.00" t t 4o 00, Vv Name HAYHE-LD LoCaion' 02q- 14'49-3" N o Vit` 1t71(7(J r W I?aIe, 3131Q()10 N %t CJ+ (•gid 4] i tnf � � � 4 t t n `, fir 41�-t}�9;�a�� 1�1��-� _� ►' :J f �• t173' 16' 20 00" W 078' e V 0.00" t t 4o 00, Vv Name HAYHE-LD LoCaion' 02q- 14'49-3" N o Vit` 1t71(7(J r W I?aIe, 3131Q()10 N %t CJ+ (•gid 4] Appendy D Photographs 216 —d L)ijve, Unit 2. WBerfiv, Nowjcrscy. 08091 i-cf, (8,16) 69-!202 Fax. Mg 809-12.03 ACERASSOCIATJ.-�..;, 64 Photogt,iph 1: View of the proposed tower compound location, LL lip Photugr,iph 2; View from the site facing north. 403 31ow iA2, Id Wvc, Unit 2, W"t Rci,Fv). Ntwjprsc.,y 08091 To, (856) 809-120) rax(856) 809,12.03 A . ASS J'CIA A i5j 5.-Y.{., Photograph 3: View from the site facing south. Photopriph 4° Vices from tb1 sire? facing easr.. 402 131oorn#icld Diivr., 11x1 r 2, W -s( Ear m N ,,i jz;rsr:y 08091 „l. (856)-09-1202 F.X, (1356)-809-120') Photograph 5: View from ,hmsitp fam/":W*^t woBloomfield mivr,.uuit 2.v*",Ban vn.x°°j,o.vnauV| 0 k� .AC'EJZ. Ali:iOCIATE-l-, 1-1-C Photograph 6: View of the residenW-1 sf-ucutre at t4 Selma property (0122-1). Photqprapl 7, View towards the proposed undert-aking from 0 122-1 (visible). 403 Bloomfield Drive, Untr 2, Wr'sc &'-r!In' N,.,.v It.[ Scy 08091 Td. (8S6)-80+9.1202 1,x. (856)-xW,1203 A CE RASSOCIATF.;,, JA.0 tA� "-Z • Photograph 8: View of the mam bl. rn iir the Selma property (0122-2). Photopraph 9: Vllrw of dic shed u the Scimi property (0122-2), AM Blooll-IficM Drivc, Unq 2, wo-'st B('l lin, MrW 08091 TM. (856)-809.1202 Fax, (R!S4) 809-1203 PhOLograph 10. View towards the proposed undertaking from 0122-2 (visible). 401 Bloom i( DF ivy . Unit 2. We -.-,t Bt -di i, ;N, v,, jQi ---(?y T(.,I, (856)-F09-1202 Fax, 056) 809-1; 03 XCEIF',", ASSOCIATHIS,LLC I I CA� 4,� �4, jr, Photograph 11: View of tt)e cemet.ery wid-i surrounding stone will Pt the Selma property (0122-3) Photoyaph ,- m 0122 3 (visible). 12., Vic --,w towards the proposed undervaking fro ,03 bloomfidd [)rive, Unk 2. Wc-st Inca len New jemoy OP09 I Td. (856) 807-1702 rax (856)-809-1:03 ACER AS8OCIATH-S,>J,C- � ~� Photograph 13,- VWw/xdxrcxduowd;Amo .mthe Ramey Hwux mIndian Hollow p,nparty (0190 |). Photograph 14: view tovirdsthe proppsmdundomkW"gfrom V4Y0-| (visible). 4o.1uwomhrlelDrive, u*zz.vv"st8°mn,New )u",rnaov} ACER PhotoH,aph 15: View of the main barn it the Ramey House- in Indim Hollow property (0490 -2) - Photograph 16: View tc)wi-ds the propotd widtittiking from 0490.2 (visible) - 403 RIOONJI�.;d Dnvi, Unit 7, W -u Berlin. Now J(i-",y 08091 rd, (856)-809,.1202 kuv, (SS6)-809-1203 . � AC R &.0llI - \f, 1 t , *: R±o ,W IT View of mem ok r x house at the Ramey H / H Indian I-lollwNmope (0490-3). Photo e61± ¥p r «r the proposed uct +i%Ra#0490-3 y �403 SlonmficW f7hwc, !1 !g= Now j 0809 1 w1 d&a 6mw1y!.(1356)-809-1203 OACERAS.SOCIAIEF', J-).4, U, Photograph 19: View of the ic,thouse,-AE the Rainey House in Indian Hollow property (0490-4). Photograph 20-- View towards the proposed undmi-tiking f, om 0490 4 (visible). 103Bloomficild Drivct, Um2. West Berk,, NW lc;i Ney 08091 Tcl (8A')-809 (202 Fa::. (85>b)..809•1203 ACER ASSOCIATES, i -U. Phatograph2l: View of the residential structure at the Hoover House property (0491-1). Phonograph 22: View towards the proposed undertakirgfroii)0491-f (vistibit.), 403 Bloomfic!d Drive, thiii 2. Wem.Rerlin, Mzwjt�r%PyOV091 Td. (856).809-1202 Fax, {,356).809-1103 41 ACER. U. -C Photog,r,ph 23- View of the main barn at the Ho9ver House property (0491-2). Photogr.:,ph 24: View of the shed at hC HOOVeF House property f0491-7). -10 3 Bloornfiv -ld D, m:,.. Unit 2. Wcs( Uzrlin, N,� w jer-vy 0 8091 (856)-809 1202 !---)x, (856)-809-1203 Photograph 25: View towards the proposod underuking froun OOM-2 {visible.). 40 FiloonAivld DnYc. Unit"?, W,,,t Bn lin, New jersey 08091 Fax (850-909-1703 Photograph 26: View of the residential structure at the Urrick-l-latche:3r• House property (0492.1), Photograph 27: View towards the proposed undertaking from 0492-1 (visible). 403 Bloomfield Qr;ve, UnA 2, West: Berlin, New jt,.!-tvy 08091 T,^ t, (856)-809s 1A02 NIX (856)-809-1203 ACER. ASSOCIATES, T.LC Phoropraph, 28., View of the main harp at the Larrick-Hatcher House property (0492-2). Photograph 29: View of the chic I(en-puu I try house at the Larricif-Hatcher Houst psopoi ty (0492-2). 403 Bloomficid D,Ive.. Unit. ?. West Berlin, Now J�Irsq W'091 Tel, (856)-809-1202 Uax: 0956)-809-1203 AGER A NS (; (1 All �.S, 1,117 Photograph 30, View towa. rds the proposed , undemaking from 0492-2 (visible)- -10-i Woonifii-ld Oriv, Unit 2, WCS1 Pari lin, N jrw(',y 08091 Tel, (856) 809-1202 Fi-x. (t-:56)-809.1203 Vis', F Photograph 3 i. View of the secondary barn at the Larrick-Hatcher House property (0492-:3). Photograph 32: Vic w towards the proposed undcmking from 0492-3 (visible), -103 Ric>omfi-1r1 I- 6w, Usuc 2. West Bei ia), New )ersc-y 08091 lc'. (856)-809. 1202 f':«x. (85(+809-1203 Photograph 33: View of the smoke -m: at house 3t the Larrick-Hatcher House propury {0492.4}. € hoto„t:aph 34: Vfcw tnward< the propO .Qd rmdet talc's„ frons 0492-4 (visible), 403 Sloom field Dim,, Un,t '_, WcSt A_ r l4 -i, Ncw j(r��q OB091 TO. (856)•809-1202 Fax. (8i6)-809-12.03 Item # 3 i-iRAB ivieeting Procedures Staff would like to take some time at the June HRAB meeting to go over the meeting procedures and guiding principles behind the Historic Resources Advisory Board. Attached for review prior to the meeting are: • HRAB Bylaws • Principles Guiding the Frederick County Historic Resources Advisory Board • Guide to Conduct of Meetings • Formulating Good Recommendations The purpose of this overview is to ensure that that staff is providing adequate information prior to the meeting, and that the HRAB meetings are conducted in accordance with adopted procedure. BYLAWS FREDERICK COUNTY HISTORIC RESOURCE ADVISORY BOARD (HRAB) I. Purpose of the HRAB 1.1 Mission Statement - Provide guidance to the Planning Commission and Board of Supervisors on issues concerning the County's historic resources. 1.2 The HRAB was created in 1987 by the Frederick County Board of Supervisors to consider the impact of a rezoning or development on historically and architecturally significant sites and structures. 1.3 The HRAB will make recommendation of applications, either approval, approval with conditions or denial. The recommendation will be based upon the proposed treatment of historic resources as well as the degree of their significance. If conditions are placed on the application., they shall be based on attached document "Formulating Good Recommendations". II. Membership 2.1 The HRAB consists of nine voting members, one member from each magisterial district and three members at large. In addition to a Planning Commission Liaison, a staff member from the Planning Department, as well as an historic preservation consultant that advises the Board, also attend the meetings. 2.2 Members are appointed by the Board of Supervisors. 2.3 The Chairman and Vice Chairman shall be elected by the HRAB for a term of one year. 2.4 The HRAB will have an annual training session. 2.5 HRAB members will be encouraged to attend outside training sessions and conferences. 2.6 If an HRAB member has a conflict of interest with an application, it is expected that they refrain from making recommendations. III. Meetings 3.1 Meetings are held the third Tuesday of the month from 6:30pm to 8:00pm as needed, meetings are also open to the public. 3.2 Special meetings may be called for training sessions or if more time is needed for discussion of applications. Special meetings maybe called for by the Chairman and the Planning Staff. 3.3 The staff member for the HRAB is required to make site inspections for all applications. The HRAB members are also encouraged to make site visits. 3.4 Since the HRAB is an advisory Board and only makes recommendations, public hearing and public notices are not required. 3.5 A majority of the members present is required for an approval or denial recommendation; however, all recommendations will be recorded. 3.6 The HRAB will be courteous and respectful to each other and all applicants. 3.7 Regular attendance is expected of all members of the HRAB. If a member is unable to attend, it is expected that he/she notify the staff. Once a member has missed three (3) unexcused HRAB meetings, he/she shall be referred for replacement. N. Powers & Duties 4.1 The role of the HRAB is to make recommendations for properties that are or may be considered historic or potentially significant when land development applications are submitted to the county. 4.2 Fulfill responsibilities as designated by the HA Historic Overlay Zone Ordinance (ArticleXVIHA Historic Area Overlay Zone —Frederick County Zoning Ordinance). 4.3 Make recommendations utilizing the "Formulating Good Recommendations" handout. (See attachment) 4.4 Encourage historic preservation in Frederick County by recognizing significant historic resources. V. Application Review Process 5.1 Complete applications (see HRAB submission requirements) must be received at least three (3) weeks prior to a scheduled HRAB meeting, ensuring that the HRAB will receive their agenda two (2) weeks prior to a meeting. Once an application is received, the staff member shall research the project and prepare an agenda for the HRAB Members. At the HRAB meeting, the applicant is expected to be present to answer any questions that the board may have. 5.2 The HRAB shall provide a recommendation to the applicant during the meeting unless the applicant requests to bring the application back to the board at a later time. 5.3 Staff is responsible for notifying the applicant in writing of the HRAB's action on the application. The notification letter should include all reasons for approval, approval with conditions or denial. VI. Bylaw Amendment Process 6.1 If a member of the HRAB desires to amend the bylaws, that member would need to bring up the recommendation under the other portion of the meeting. A vote would then be held with the members and if a majority vote is given a discussion will be held as to how to amend the bylaws. Once the changes have been discussed and agreed upon, staff will provide the HRAB members with a copy of the amended bylaws to adopt at the next scheduled meeting. Adopted: March 15, 2005 Amended: January 17, 2006 Principles Guiding the Frederick County Historic Resources Advisory Board May 14, 2004 The Frederick County Historic Resources Advisory Board will: Work continually to increase its knowledge of the history and the historic and archeological resources of Frederick County; • Educate the public regarding Frederick County's rich history and the significance of its historic and archeological resources; Seek to instill in all a respect and reverence for Frederick County's heritage and a desire to preserve and protect its historic and archeological resources; • Apply the highest historic preservation standards applicable to the resources present using the Secretary of the Interior's Standards for the Rehabilitation of Historic Buildings and the Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for the Treatment of Cultural Landscapes as our overarching guides; • Seek highly qualified advice on appropriate treatment methods to be recommended for historic and archeological resources; • Provide clear and implementable preservation recommendations; • Focus our strongest preservation recommendations on those resources that are of the highest significance and that maintain the highest integrity; __- . Promote County policies and regulations that reflect a high preservation ethic; Maintain a knowledgeable and well-trained board- CSE TO CONDUCT OF MEETINGS All meetings shall be open to the public. The order of business may include: a_ Call to Order ❑ Note the time. ❑ Ask visitors to sign a roster, pick up a copy of the agenda. Call the Roll u Note excused absences. ❑ Record the presence of a Quorum. ❑ Introduce members of the Board and staff- 3. tag 3. Approve the minutes of the previous meeting ❑ Ask for motion to waive reading of minutes. ❑ Ask for any corrections or additions to minutes. o Adopt minutes. 4. Consider any old Business, including continued applications, Thew New Business, following these: Procedures for Cons d"a Applications ❑ Call for the application according to the agenda .,v _ M 13 Conflict of Interest. Check for conflicts of interest among Board members & record them - ❑ Staff Summary. Ask for staff summary of application status, including any new or revised plans submitted by the applicant. ❑ Supporting Testimony. 1. Call on applicant to present evidence in support of application_ 2. Ask for any others who have evidence in support of application (Record them by name and address). ❑ Opposing Testimony. 1. Ask for any with evidence in opposition to application. 2. Record them by name and address. ❑ Questions. Ask if anyone has any further questions about the application. ❑ Rebuttal. 1. Give applicant opportunity to rebut any evidence in opposition. 2. Remind person that only new information should be presented in rebuttal, not a rehash of initial supporting evidence. ❑ Summary. Have staff summa= the evidence and has presented- ❑ Dis� Invite Board to discuss the application in relation to the "Criteria for Determining Historic Significance" in the Frederick County Zoning Ordinance (Sect. 165-124). Discuss only the facts and evidence presented. Do not talk about hunches, rumors or speculations. ❑ Conditions. Discuss the appropriateness of recommending conditions for approval of the application. ❑ Recommendation & Findings of Fact. Ask for a Motion for Recommendation & Findings of Fact: "I move that, based upon the evidence presented in the application and during this public meeting, the Board recommend that the proposed application be: ❑ Approved. ❑ Approved subject to the following conditions: o List conditions ❑ Denied for the following reasons: I. Cite the specific criteria 2. Cite specific facts about the application upon which you are basing your decision Ask for Second for the-m-otiont Any Dis io ?­ f,C-A for aVote. ❑ T bank applicant and others for coming.:Let et them=know_that they will receive a copy of the official action from staff ❑ Re at above ste s for apy other a lications on the ggenda 5. Conmiittee Reports, if any 6. Public Comment (Optional) Ask if any members of the public have any comments that do not pertain to business before the Board. 7. Adjournment —Note time. REFERENCE: For important tips on ensuring effective and defensible application review procedures, refer to the Architectural Review Board Handbook; Chapter 7. Formulating Good Recommendations June 2004 Findings Provide case number, approval being requested, and location of the property Describe and address the significance of the historic resources found on the property ° Virginia Landmarks Register or National Register resources present o Local HA Overlay District resources present o Resources identified in the Rural Landmarks Survey Report for Frederick County • Battlefield or site identified in the Frederick County Battlefield Network Plan • Resource recognized as significant in the Third Winchester (Opequon) Battlefield Preservation Plan, the Kernstown Battlefield Resource Management Plan or the Star Fort Management and Interpretation Plan • Battlefield identified in the Shenandoah Malley Battlefields National Historic District (SVBNHD) Management Plan o Other resource not yet recognized or surveyed. Describe and address the significance of the historic resources found on adjacent properties (address same list as above) Describe applicant's proposed treatments / protections for the on-site and off-site historic resources and their adequacy in protecting the identified resources "Based on these findings, we recommend the following: • Approval as proposed; or- - • Approval with the following additional recommendations; or o Denial; or • Denial, but if the Planning Commission / Board of Supervisors chooses to approve, then we offer the following recommendations; and / or • Additional review of the proposed development by the HRAB is needed at master development plan/site plan/subdivision plat submission, because the applicant is unable to provide enough information about the proposed development at this time for adequate HRAB recommendations to be made." Formulating Good Recommendations, June 2004 Prepared by Sympoetic ; Woodstock VA Page l Recommendations The following provides some guidance on the types of recommendations that the HRAB might offer based on the type and significance of the resource. It can be used as a decision document to help guide the HRAB through an organized process of developing a recommendation. Is there a historic or archeological resource located on the subject property? 1.1 Yes, we know or suspect there is a historic or archeological resource on the subject property based on a review of all available studies. Go to Section 2. 1.2 No, but the property is located in an identified historic area, such as a district identified in the Rural Landmarks Survey Report for Frederick County or a battlefield or site identified in any Frederick County or SVBNHD battlefield plan. Go to Section 3. 1.3 No, there is no known resource on the property, but resources are found on an adjacent property or a property within the immediate viewshed. Go to Section 4. 1.4 No, there are no known resources on the subject property or on adjacent property or in the immediate viewshed. In addition, the property is not in an identified historic area or battlefield. No HRAB recommendation is necessary. 2. A historic or archeological resource is located on the subject property. For each resource present, answer the following questions: 2.1 Is there sufficient information on the integrity and significance of the resource for .fie BRAB to make a wed reaamienda#ian? 2. 1.1 Yes. Go to Section 2.2. 2.1.2- -No: Alternatiye-re,ommendatiohs == 2.1.2.1 Recommend that the applicant be required to fund and carry out a study by a qualified historian, architectural historian or archeologist to evaluate the integrity and significance of the resource and submit it to the HRAB before the proposal goes to the Board of Supervisors. When the study is submitted, go to Section 2.2. 2.1.2.2 Ask the Virginia DHR to do a preliminary evaluation of the resource, then base the HRAB recommendation on that evaluation. Go to Section 2.2. 2.1.2.3 Recommend that the applicant be required to fund and carry out a study by a qualified historian, architectural historian or archeologist to evaluate the integrity and significance of the resource and submit it to the HRAB prior to any development on the property going forward. The HRAB would make its recommendations at this point using the process starting at Section 2.2. 2.2 What is the historic or archeological significance of the resource? 2.2.1 The resource is on or eligible for the Virginia Landmarks Register or the National Register of Historic Places, but is not in a Frederick County HA overlay district. Go to Section 2.3. 2.2.2 The resource is located in a Frederick County HA overlay district. Go to Section 2.4. Formulating Good Recommendations, June 2004 Prepared by Sympoeticq Woodstock VA Page 2 2.2.3 The resource is located in an identified historic area, such as a district identified in the Rural Landmarks Survey Report for Frederick County or a battlefield or site identified in any Frederick County or SVBNHD battlefield plan. Go to Section 2.5. 2.2.4 QiPr prnpPrt�e� .. hiJLlli1G or archeological resources, go to Section 2.6. 2.3 Virginia Landmarks Register or National Register of Historic Places Properties: 2.3.1 What is the integrity of the resource? 2.3.1. l The resource has moderate to high integrity and is worthy of Preservation. Go to 2.3.2. 2.3.1.2 The resource has been so damaged that it no longer meets the standards for the register. Go to 2.3.3. 2.3.2 Register properly with integrity. Recommend the following: 2.3.2.1 The resource should be preserved in place with a conservation easement. The resource may be used as it was originally used or adaptively reused as long as its historic or archeological value is maintained. 2.3.2-2 Any treatment of the buildings or structures should meet the Secretary of the Interior's Standards for the Rehabilitation of Historic Buildings. Go to Section 5, but also consider Sections 2.3.2.3 and 2.3.2.4. 2.3.2.3 If the land associated with the resource contributes to its - significance and maintains integrity, then the md..area contributing to the resource should be set aside in a conservation easement and should be subject to the Secretary ofthe Interior's Standards for the Treatment of Historic Properties with Guidelines for the Treatment of Cultural Landscapes. If the land contributing to^the resource is so large as to unreasonably restrict development on the subject property, then the applicant should provide a viewshed analysis from the resource and preserve the land area within the foreground view with conservation easement. 2.3.2.4 If the land originally associated with the resource has lost its integrity, then the applicant should provide a landscape or full screen and buffer for the resource as specified in Section 165-37 D., Category C of the Frederick County Zoning Ordinance. Fences and walls provided for screening should be of a type that reflects the period of significance for the historic resource. The HRAB may modify this recommendation to respond to specific site conditions. The purpose of this recommendation is to provide an adequate buffer yard with screen between the historic resource and development that may be constructed around it. 2.3.3 Register property without integrity. Recommend the following: 2.3.3.1 If the resource is usable, it should be preserved in place. It may be used as it was originally used or adaptively used. When changes are made to the property, further loss of integrity should be avoided. Formulating Good Recommendations, Jwie 2004 Prepared by Sympoeticq Woodstock, VA Page 3 2.3 3.2 If the resource is unusable and will be or has been demolished, the applicant should install an appropriate interpretive element to record the previous existence of the resource and to provide information to the public. 2.4 Property within a Frederick County HA overlay district: 2.4.1 Is the subject property an identified contributing resource in the district? 2.4.1.1 If yes, go to Section 2.4.2. 2.4.1.2 If no, go to Section 2.4.3. 2.4.2 Contributing Resources in Frederick County HA overlay district: Issue or deny a certificate of appropriateness based on the following standards; 2.4.2.1 The resource shall be preserved in place. The resource may be used as it was originally used or adaptively reused as long as its historic or archeological value is maintained. 2.4.2.2 Any treatment of the buildings or structures, including exterior alterations and additions, shall meet the Secretary of the Interior's Standards for the Rehabilitation of Historic Buildings (See Section 5). The HItAB shall also consider the following per Section 165-125 C. of the Zoning Ordinance: - The extent to which the proposed action will affect the overall character and continuity of the area; - Whether elements of the general design, such as scale, height and proportion of the proposed work are visually compatible with the i surroundug area;- _ . _ �__ .. �. _T.% . . - Whether the texture and materials proposed are compatible with existing structures in the aaeaj� 2.4.2.3 If the land associated with the resource�pontributes to its significance and maintains integrity, then the land area contributing to the resource shall be subject to the Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for the Treatment of Cultural Landscapes. Any new construction proposed on the land shall be subject to the standards of Section 2.4.4. 2.4.2.4 If the land originally associated with the resource has lost its integrity, then any new construction proposed on the land shall be subject to the standards of Section 2.4.4. 2.4.2.5 The HRAB shall consider the following regarding any proposal for demolition of a contributing structure as specified in Section 165- 125 E. of the Zoning Ordinance: - Would the removal be detrimental to the public interest? - Could the building only be reproduced at great expense or difficulty due to its unique or unusual texture, material or design? - Would demolition of the structure result in the loss of a significant historic place in Frederick County? 2.4.3 Non-contributing resources in an HA overlay district: 2.4.3.1 If there is no building or structure on the property, go to Section 2.4.4. Formulating Good Recommendations, June 2004 Prepared by Sympoetica; Woodstock; VA Page 4 2.4.3.2 If there is a non-contributing building or structure on the properly, the HRAB may issue or deny a certificate of appropriateness based on the compatibility of the proposed action with the historic, cultural and/or architectural aspects of the district. Issues to be considered include: - height, size and proportion of additions in relation to the subject building and adjacent buildings; - style and materials of roof; windows, and doors compatible with those of the subject building; - materials, colors and design of proposed -changes in relation to those of the subject building; - sign size, material and style compatible with those in the district. 2.4.4 New construction in an HA overlay district. Issue or deny a certificate of appropriateness based on the following standards: 2.4.4.1 The proposed construction is compatible with the historic, cultural and/or architectural aspects of the district: - height, size and proportion of new construction in relation to the adjacent buildings; - style and materials of roof; windows, and doors compatible with those of adjacent buildings; - materials, colors and design ofproposed new construction in relation to those of adjacent buildings. - sign size, material and style compatible with those in the district; site phinniug compatible with existing development patterns in. the__:._ district; other issues listed in Section 5.2. 2.5 Resource in a historic area, but not an HA overlay district, or resource on a battlefield or battlefield site. 2.5.1 Is the land in a historic area, but not a battlefield or battlefield site? 2.5.1.1 If yes, go to Section 2.5.2. 2.5.1.2 If no, the site is on a battlefield or battlefield site, go to Section 2.5.3. 2.5.2 Is the subject property an identified contributing resource in the district? 2.5.2.1 If yes, go to Section 2.5.4. 2.5.2.2 If no, go to Section 2.5.5. 2.5.3 Resource on a battlefield or battlefield site Recommend the following: 2.5.3.1 The applicant should contact the Shenandoah Valley Battlefields Foundation to see if SVBF would be interested in purchasing the properly. If the SVBF is interested or knows another non-profit battlefield or historic preservation organization that is interested, then the HRAB recommends the applicant consider selling to one of these organizations. Also recommend one of the following: 2.5.3.2 If there are specific recommendations for the resource/property in the applicable battlefield plan, use those for HRAB recommendations. 2.5.3.3 If the plan contains ranking system for battlefield properties, use that ranking system to determine the value of the resource/property for Formulating Good Recommendations, June 2004 Prepared by Sympoeticq Woodstock, VA Page 5 preservation. If the property has a high value or contains buildings or structures significant to the battle or Civil War event/use and its current integrity is moderate or high, follow the recommendations for register properties with high integrity. See Section 2.3.2. 2.5.3.4 If the resource/property does not fall under 2.5.3.2 or 2.5.3.3, follow the recommendations for register properties with little integrity. See Section 2.3.3. 2.5.4 Contributing resource in historic area. Recommend the following: 2.5.4.1 The resource should be preserved in place. The resource may be used as it was originally used or adaptively reused as long as its historic or archeological value is maintained. 2.5.4.2 Any treatment of the buildings or structures, including exterior alterations and additions, should meet the Secretary of the Interior's; Standards for the Rehabilitation of Historic Buildings (See Section 5). 2.5.4.3 If compliance with the Secretary of the Interior's Standards is not feasible, then the HRAB should make recommendations to ensure that: - The proposed action will not adversely affect the overall character and continuity of the area; - The elements of the general design, such as scale, height and proportion of the proposed work are visually compatible with the surrounding area; - The texture and materials proposed are compatible with existing structures in the area.; _ - other appiicable-issues -in Section 5.2 are madressed. 2.5.4.4 If the structure is to be demolished and/or if new construction is to occuron the property --the -shoulcl`make-Tecomm dations to F _ ensure that: - the height, size and proportion of new construction are compatible with adjacent buildings or other buildings representative of the historic area; - the style and materials of roof; windows, and doors are compatible with those of adjacent buildings or other buildings representative of the historic area; - materials, colors and design of proposed new construction are compatible with those of adjacent buildings or other buildings representative of the historic area; - sign size, material and style are compatible with those in the historic area; - site planning is compatible with existing development patterns in the historic area; - site and building lighting is designed so that light leakage off site is prevented; - other applicable issues in Section 5.2 are addressed. Formulating Good Recommendations, June 2004 Prepared by Sympoetica, Woodstock, VA .Page 6 2.5.5 Non-contributing resource in historic area. Recommend the following: 2.5.5.1 If the structure is to be retained, - the height, size and proportion of additions are compatible with the subject building and adjacent buildings; - the style and materials of rood windows, and doors are compatible with those of the subject building; - the materials, colors and design of proposed changes are compatible With those of the subject building; - sign size, material and style are compatible with those in the district. 2.5.5.2 If the structure is to be demolished and/or new construction is to occur on the property, use the recommendations of Section 2.5.4.4. 2.6 All other properties with historic or archeological resources. 2.6.1 What is the integrity of the resource? 2.6.1.1 The resource has moderate to high integrity and is worthy of preservation. Go to 2.6.2. 2.6.1.2 The resource has been so damaged that it is no longer essential to Preserve it. Go to 2.6.3- 2.6.2 Properties containing historic or archeological resources with integrity. Recommend the following: 2.6.2.1 The resource should be preserved in p used as it was originally used or lace. The resource may be adaptively reused as long as its historic or archeological value is maintained. 2.6.2:2 Anreatment oitheings _or :_e�,shszuld meet the Secretary of the Interior's Standards for the Rehabilitation of Ilistoric Buildings qo to sectkon� F -_ 2.6.2.3 If the Secretary of the-Interior's Standards cannot be met, then the HRAB should recommend the following: - the height, size and proportion of additions should be compatible with the subject building; - the style and materials of rood windows, and doors should be similar to those of the building's historic period; - the materials, colors and design ofproposed changes should be similar to those of the historic period or otherwise compatible with those of the subject building; - other applicable issues in Section 5.2 are addressed. 2.6.2.4 The historic resource should be incorporated into the theme of the development. 2.6.3 Properties containing historic or archeological resources without integrity. Recommend the following: 2.6.3.1 If the resource is usable, it should be preserved in place. It maybe used as it was originally used or adaptively used. When changes are made to the property, further loss of integrity should be avoided. 2.6.3.2 If the resource is unusable and will be or has been demolished, the applicant should install an appropriate interpretive element to record the previous existence of the resource and to provide information to the public. Formulating Good Recommendations, June 2004 Prepared by Sympoetica, Woodstock V4 Page 7 3. leo histollc or archeological resource is located on the property, but the property is located in an identified historic area. In what kind of historic area is the property located? 3.1 If the property is located in an HA overlay district, follow the recommendations for neve construction in Section 2.4.4. 3.2 Ifthe property is iocaied on a battlefield or battlefield site, follow the recommendations in Sections 2.5.3. and 2.5.4.4. 3.3 If the property is located in another type of identified historic area, such as a district identified in the Rural Landmarks Survey Report for Frederick County or recommended by staff of the Virginia Department of Historic Resources, follow the recommendations for new construction in Section 2.5.4.4. 4. There is no known resource on the Property, but resources are found on an adjacent property or a property within the immediate viewshed Is there sufficient room on the subject property and the subject property abuts the adjacent historic property on the side or rear? 4.1 If yes, the applicant should provide a landscape or full screen and buffer in the area of the subject property visible from the adjacent resource as specified in Section 165-37 D., Category C. Fences and walls provided for screening should be of a type that reflects the period of significance for the historic resource. The HRAB may modify this recommendation to respond to specific site conditions. The purpose of this recommendation is to provide an adequate buffer yard with -sereen-between the development -proposed and the histoid resource 4.2 if no, the subjectproperty J is small and does not have sufficient room for a screen - and buffer as specified _in 4.14&-g-, ig ��g-e context) or` if the subject property. _ faces the historic property across the street (Le., front yard faces front yard), then recommend the following: 4.2.1 A narrower buffer yard with triple row of evergreen trees (at least 6 feet tall at planting) is recommended along side and rear yards adjacent to the historic property, or; 4.2.2 The applicant should meet the standards of Section 2.5.4.4 regarding new construction, where compatibility is with the adjacent historic resource. Formulating Good Recommendations, June 2004 Prepared by Sympoeticq Woodstock VA Page 8 5. Secretary of the Interiors Standards for the Rehabilitation Of Historic Buildings 5.1 The following are the Secretary of the Interior's Standards for application by the HRAB: 5.1.1 "A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining characteristics of the building its and site and environment." 5.1.2 "The historic character of a property shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided." 5.1.3 "Each property shall be recognized as a physical record of its time, place and use. Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings, shall not be undertaken." 5.1.4 "Most properties change over time; those changes that have acquired historic significance in their own right shall be retained and preserved." "Distinctive 5.1.5 features, finishes, and construction techniques or examples of craftsmanship that characterize a historic property shall be preserved." 5.1.6 "Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement features shall be substantiated by documentary, physical, or pictorial evidence." "Chemical or physical treatments, suel-,asw gndblastirlgA�.t. cause damage 'The to historic materials shall not be used. surface cleaning of structures if appropriate, shall be undertaken us i the„gentlest mens possible.” "Significant - 5.1.8 archaeological resources affected by a proJeci: shall be protected and preserved. If such resources must be disturbed, mitigation measures shall be undertakeiL" 5.1.9 "New additions, exterior alterations, or related new construction shall not destroy histone materials that characterize the property. The new work shall be differentiated from the old and shall be compatible with the massing, size, scale, and architectural features to protect the historic integrity of the property and its environment." 5.1.1 Q "New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired." Formulating Good Recommendations, June 2004 Prepared by Sympoeticg Woodstock, V4 Page 9 5.2 Issues to consider in determining g whether the Secretary's standards are being met: - Masi= (shape and volume) of additions and new construction - Proportion (relationship between elements with respect to size and/or quality), e.g. number and size of windows and doors in walls, height -to -width ratio of b•aildings, ratio of ornamental features or signs to the building fa,�ade. Scale (correlation between a structure and the human body). Scale can be monumental or human. Consider predominant or compatible scale for additions and new construction. ohm (regular occurrence of building elements along an elevation) and Balance (overall harmonious arrangement of architectural elements) of additions and new construction. Roof Form and Pitch Building Colors Building Materials. Historic or appropriate substitute materials (See National Park Service Brief #16: The Use of Substitute Materials on Historic Building Exteriors and Brief # 8: �4luminum and Tjifryl Siding on Historic Buildings) - Foundations - Walls - Roofs - Doors - Windows - Shutters & Awnings -,- - Wall Features (e.g., belt courses, columns, corner boards, projecting bays) _. - Light Fixft­u-es .h �ght: leakage offsite to be prevento) - Roof Features (e.g:, bargeboards, dentils brackets, dormers, chimneys) ate_. � s and D - - �P . ecus-. --- Storefronts (style, composition, window/door placement signs, Signs (style size Placement, awnings) P � lighting, mat g, eriaLs) - Landscaping - Landsca a Walls and Fences - Street Li h " with appropriate landscape materials, walls or fences) L k,--)creenmg Park" (location, paving materials, landscaping). parking should be designed SO as to minimize intrusion into the historic landscape. Formulating Good Recommendations, June 2004 Prepared by Sympoeticq Woodstock, VA Page 10