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CPPC 11-12-07 Meeting AgendaCOUNTY of FREDERICK Department of Planning and Development TO: Comprehensive Plans and Programs Subcommittee (CPPS) FROM: Michael T. Ruddy, AICP, Deputy Director RE: November Meeting DATE: November 5, 2007 540/665-5651 FAX: 540/665-6395 The Frederick County Comprehensive Plans and Programs Subcommittee (CPPS) will be meeting on Monday, November 12, 2007 at 7.30 p.m. in the Board of Supervisor's Room of the County Administration Building, 107 North Kent Street, Winchester, Virginia. The CPPS will discuss the following agenda items: AGENDA 2008-2009 Capital Improvements Plan (CIP) 2. Update on the Route 277 Triangle and Route 277 Urban Center Studies. 3. Other Access is limited during the evening hours. Therefore, it will be necessary to enter the building through the back double doors of the Board of Supervisors Room, located in the rear of the new addition of the County building. I would encourage committee members and interested citizens to park in the County parking lot located in the rear of the building and follow the sidewalk to the back double doors of the Board Room. MTR/bad FILE COPY 107 North Dent Street, Suite 202 • Winchester, Virginia 22601-5000 ITEM #1 Review of the 2008-2009 Capital Improvements Plan (CIP) The Comprehensive Plans and Programs Subcommittee (CPPS) will be reviewing and discussing the 2008-2009 Capital Improvements Plan (CIP). New capital project requests or modifications to previously endorsed requests have been prepared by the various county agencies and departments. Representatives from the various agencies and departments will be attending the meeting to discuss their requests with the CPPS. The role of the CPPS in this meeting will be to review the project requests in the context of the current Comprehensive Policy Plan to ensure that the requests are consistent with the adopted Plan. For your convenience, the recently adopted update of Corni-nunity Facility and Services section of the Comprehensive Policy Plan has been attached. Staff has provided a summary table of this year's CIP outlining new and modified project requests. Copies of the Individual Project Description and Justification Forms that have been submitted by the Fredrick County Department of Public Works, Parks and Recreation Department, Handley Regional Library, Frederick County School Board, Frederick County Fire and Rescue, Winchester Regional Airport, and the Frederick County Transportation Committee have also been included with this agenda item. Staff has included maps of the planned public facility locations that are consistent with those approved in last years CIP. Only those facilities for which there is a specific or generalized location are mapped. The map element, if endorsed by the CPPS and ultimately adopted by the Board of Supervisors, would satisfy the Code of Virginia requirement for the 15.2-2232 Review. In essence, the code states that no public facility shall be constructed unless said facility is a "feature shown" within the comprehensive plan. Proposed facilities that are not mapped would not satisfy the code requirement. For the second year, the Transportation Committee has included capital project requests within the CIP. The Code of Virginia allows for transportation projects to be included within a CIP. The need to clearly identify transportation needs has become more apparent as growth continues in Frederick County. Please contact me if you have any questions regarding this information. County Total Project Department Priority County Contribution Per Fiscal Year Contributions Notes Costs 2008- 2009- 2010- 2011- 2012 - Projects 2009 2010 2011 2012 2013 Public Schools Transportation Facility 4,500,000 10,500,000 3,220,000 $18,220,000 $18,220,000 Apple Pie Ridge Elementary & Bass Hoover Elementary Add/Renov TBD TBD Replacement Frederick Middle 1,700,000 6,000,000 21,500,000 4,792,000 $33,992,000 FCPS Office Expansion 500,000 4,700,000 9,810,000 $15,010,000 $15,010,000 Robert E. Aylor Renovation 500,000 6,375,000 6,725,000 2,275,000 2,225,000 $18,100,000 $18,100,000 Fourth High School 6,000,000 6,500,000 13,000,000 19,500,000 10,250,000 $55,250,000 James Wood High School Renov. TBD TBD Fifth Middle School 2,250,000 1,000,000 3,829,000 $35,542,000 D $35,542,000 Elementary School #13 1,125,000 700,000 6,000,000 $19,969,000 D $19,969,000 m Eleentary School #14 700,000 1,125,000 14,001,700 $19,969,000 D $19,969,000 Parks &Recreation Indoor Aquatic Facility 14,750,000 $14,107,500 $14,750,000 Clearbrook & Sherando Baseball Field Lighting 1,069,000 $1,069,000 $1,069,000 Park Land Western Fred. Co. 3,276,000 $3,276,000 $3,276,000 Park Land Eastern Fred. Co. 4,368,200 $4,368,200 $4,368,200 Bike Trail (Phase II) 450,000 $450,000 $450,000 Clearbrook & Sherando Water Slide/Spray Ground 1,217,128 $1,217,128 $1,217,128 Sherando Maintenance Compound 363,039 $363,039 $363,039 Clearbrook Open Play Areas 465,548 $465,548 $465,548 Sherando Access Road w/Parkmg/Trails 1,496,560 $1,496,560 $1,496,560 Sherando Lake/Trails/Parking- 2 Fields 1,322,369 $1,322,369 $1,322,369 Sherando Soccer Complex 1,371,559 $1,371,559 $1,371,559 Sherando Skateboard Park 499,229 $499,229 $499,229 Sherando Softball Complex 653,011 $653,011 $653,011 Sherando Baseball Complex 43,542 $43,542 $43,542 Clearbrook Tennis/Basketball Complex 511,831 $511,831 $511,831 Sherando Picnic Areas 782,140 $782,140 $782,140 Clearbrook Shelter Stage 494,532 $494,532 $494,532 Multi -Generational Center 8,562,629 $8,562,629 $8,562,629 County Administration Fire & Rescue Station #22 400,000 1,100,000 1,600,000 $3,100,000 $3,100,000 Station #15 Relocation N/A N/A Relocation of Gamesboro Site 445,000 $445,000 $445,000 Relocation/Expansion Gore Site 50,000 370,000 $420,000 $420,000 Station #13 Relocation 132,000 135,000 142,5001 145,0001 155,0001 $869,5001 $869,500 County Total Project Department Priority County Contribution Per Fiscal Year Contributions Notes Costs 2008- 2009- 2010- 2011- 2012- Projects 2009 2010 2011 2012 2013 Transportation — Route 37 Engineering 1,500,000 1,500,000 $1,500,000 E $3,000,000 1-81 Exit 307 Relocation $60,000,000 $60,000,000 Warrior Drive Extension $23,200,000 E $23,200,000 Channing Drive Extension $20,600,000 E $20,600,000 Widening of Route 11 North $47,800,000 E $47,800,000 Brucetown/Hopewell Realign. $3,000,000 E $3,000,000 Senseny Road Widening $22,000,000 E $22,000,000 East Tevis Street Extension $2,600,000 E $2,600,000 Inverlee Way $10,200,000 E $10,200,000 Fox Drive $250,000 E $250,000 Blossom Drive $250,000 E $250,000 Revenue Sharing 500,000 500,000 500,000 500,000 500,0001 $3,000,000 $3,000,000 Winchester Airport Rehab R/W14/32, Upgrade Airfield Li 220,000 $4,400 A,B $220,000 Terminal Building Renovation 3,000,000 $1,140,000 A $3,000,000 N Side T/W Connector 55,000 $1,100 $55,000 Land Acquisition, Lots 47,47A,48 800,000 $17,300 A $800,000 Land Acquisition, Lots 50,51,52 50,000 300,000 $7,000 A $350,000 Airfield Maintenance Building 110,000 1 $94,750 A $110,000 Regional Library Bowman Parking Lot/Sidewalk 251,000 $251,000 $251,000 Library Branch North Frederick 197,000 1,935,000 $2,132,000 C $2,132,000 Senseny/Greenwood Branch N/A N/A Route 522 Branch I N/A N/A Total $465,400,817 A= Partial turtling tram VA Dept. of Aviation N/A= Not Available B= Partial funding from FAA C= Partial funding from private donations D= Funding goes beyond displayed 5 years E= Funding anticipated through development & revenue sources FREDERICK COUNTY PURI H Rtu COUN PARKS AND RECREATION DEPARTMENT r' IMMIL- q-VJUly V .1..1MIT tN 1 KA I IVIN TRANSPORILAX -tr ION WIN�C-.HEST'ER. REG INAL AIRPORT, HAN L Y REGIONAL LIBRARY Frederick County Public Schools Fmdo66- Comry 41al Imo Am'&MEASS&A-Ls Plan Individuai Description and Justification Pores for New and %-er Project Requests TABLE OF CONTENTS -----------1-5 Transportation Facility --------------------- ------------------------------ H Apple Pie Ridge/Bass- Lover ------- 6-11 Additions/Renovations -------------------- -------------------------------------------------------- Replacement Frederick County Middle School -----------------------------12-16 Frederick County Public Schools 17-21 Administration Office Expansion --------------------------'-------------- Robert E. Aylor Middle School Addition and Renovation----------- ------------------------------------ New Fourth High School ----------------------------------------------- James Wood High School Renovation ------------------------------- New Fifth Middle School --------------------------------------------- New Elementary School #13 ----------------------------------------- New Elementary School #14 ----------------------------------------- Departmental Request Prioritization Summary Frederick County Public Schools CIP 2008-2013 Frederick County Public Facilities Maps --------------------------------- 22-26 --------------------------------- 27-31 --------------------------------- 3 2-3 6 ---------------------------------- 37-41 ---------------------------------- 42-46 --------------------------------- 47-51 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Transportation Facility Date Prepared: 10/2/07 Agency: Frederick County Public Schools Agency Contact Person: Wayne Lee/Steve Kapocsi Phone Number: (540) 662-3889 Location of Project: TBD Magisterial District: TBD Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. A Transportation Facility on approximately 50 acres that would house administration, driver training areas, driver and staff meeting area, mechanical service and repair bays as well as inspection, washing, and fueling bays. The location of the facility should be close to major transportation arteries and as close to the largest number of schools as possible. The facility will also need secure parking for the bus and vehicle fleet and include adequate parking for visitors, staff, and drivers. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Approval, planning, design, property assessment, and construction should take approximately 24 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2008-2009 Capital Improvements Plan Project Requests Page 1 Transportation Facility ■ Project Priority: 1 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The Transportation Facility would be listed as No. 1 under project priority. ®rte■ Estimate Cost PROPOSED EXPE1 DITUKLS FY 2007/08 15` FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Element 1,000,000 1,000,000 ■ Planning, Surveying, & Design 3,500,000 3,500,000 Land Acquisition Site Preparation & Improvements 1,000,000 1,000,000 7,500,000 2,220,000 9,720,000 Construction 2,000,000 500,000 2,500,000 Furniture and Equipment 500,000 Other (opening day collection) TOTAL 4,500,000 10,500,000 3,220,000 18,220,000* *Partnerships with other county departments are not considered in the above "facility" costs. Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 2 Transportation facility w Source of Funding: Indicate the projected amount for each funding source. PRnPnv%F,D F1TND1NG SniTRCFS Element FY 2007/08 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund Other Fund State Grants Bonds and Debts 4,500,000 10,500,000 3,220,000 18,220,000 Other Fund-raising r 118,220,000* TOTAL 4,500,000 10,500,000 3,220,000 * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The transportation department provides a student transportation system to support a division membership of over 13,000 students, over 2,000 full and part-time employees and maintains approximately 194 buses and over 142 light-duty vehicles. Please describe the need for this project. The current transportation site has outgrown the current facilities, and there is not sufficient area to expand those facilities. The increase in student membership, coupled with the stringent laws and regulations that govern the operation and maintenance of school transportation vehicles, requires a much larger and upgraded transportation facility. Additional space is needed to provide a safe and adequate work place for employees. 2008-2009 Capital Improvements Plan Project Requests Page 3 Transportation Facility Please describe and justify the proposed location of the project. The location of this facility has not yet been determined. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. ■ Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project will directly impact the transportation department's ability to operate and vehicle fleet. The project and maintain the school division's schecrowdinbuset and plan for future expansion will also address ADA inadequacies, relieve ov g� Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? This project will assist the transportation department as well as the administration staff in its ability to maintain compliance with Federal and State laws and regulations that govern the transportation of students and also assist in maintaining compliance with building code and fire regulations. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide the County? alert ervices to a population group that is currently under served relative to other areas ofStudent transportation is provided to all eligible residents of Frederick County. Students that have a verified special need for special services transportation are provided those services. 2008-2009 Capital Improvements Plan Project Requests Transportation Facility Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industries into Frederick County. It takes adequate facilities and well-managed programs to maintain quality public schools. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page 5 Transportation Facility 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Apple Pie Ridge/Bass-Hoover Elementary Schools Additions and Renovations Date Prepared: 10/2/07 Agency: Frederick County Public Schools Agency Contact Person: Wayne Lee/Steve Kapocsi Phone Number: (540) 662-3889 Location of Project: Magisterial District: Gainesboro/Opequon Apple Pie Ridge Elementary School 349 Apple Pie Ridge Road' Winchester, VA Bass -Hoover Elementary School 471 Aylor Road Stephens City, VA Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Apple Pie Ridge Elementary School is located at 349 Apple Pie Ridge Road, Winchester, VA and opened in 1974. It has served as an elementary school since that time. The school contains 65,120 square feet and has a program capacity of 563 students. Bass -Hoover Elementary School is located at 471 Aylor Road, Stephens City, VA and opened in 1975. The school contains 64, 630 square feet and has a program capacity of 662 students. Currently, both buildings serves grades K-5. The buildings are in good condition; however, several major areas need to be addressed. These items will be addressed in two phases at each facility. A building addition at each facility will be needed in the first phase to address the implementation of a full-day kindergarten program in the fall of 2009. In the second phase, a renovation of the remaining facility (both facilities) will be completed. Several of the major areas to be included in these renovations will address open classroom space, roof replacement, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. 2008-2009 Capital Improvements Plan Project Requests Page 6 APR/B-H Additions & Renovations Schedule: If the project will take several years to complete, outline the schedule here. Be sure been done in previous years, including studies or other to include any work that might have planning. An architecturat/en gin eering study will need to be conducted to determine the full scope of work to be undertaken and provide cost estimates for the project. The study is to begin during the FY2007/08 with the construction scheduled gin a s 2008/09 and ith completion summer 2012. Approval, planning, design, property construction of the Phase I and Phase lI is estimated to take approximately 60 months. Coordination: If the project is dependdaent� peon °r is being elationship between n the projects. with any other project(s), identify it/them and N/A Project Priority: 2 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The additions and renovations of Apple Pie Ridge and Bass -Hoover Elementary Schools are No. 2 on the project priority list. 2008-2009 Capital Improvements Plan Project Requests Page 7 APR/B-H Additions & Renovations Estimate Cost PROPOSED EXPENDITURES Element FY 0 FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2007/08 2008/09 2009/10 2010/11 2011/12 2011/12 FY 2012/13 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL TBD* *Partnerships with other county departments are not considered in the above "facility" costs. Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 8 APR/B-H Additions & Renovations Source of Funding: Indicate the projected amount for each funding source. Element FY 11 2007/08 General Fund Other Fund State Grants Bonds and Debts Other Fund-raising PROPOSED FUNDING SOURCES 1st FY 2nd FY 3rd FY 4th FY 2008/09 2009/10 2010/11 2011/12 5th FY Beyond TOTAL 2012/13 FY 2013 TOTAL Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: s, dwellings, students, or units to be served or the units of Please project the number of person service to be provided by the project. Program capacity for the renovated Apple Pie Ridge and Bass -Hoover Elementary Schools will be determined by the architectural study. Please describe the need for this project. Apple Pie Ridge and Bass -Hoover Elementary Schools each are over 30 years old and renovation is needed to a number ocome areas tWi insure the thmplem implementatione economical and of full-day operations of the school for years kindergarten program, additional classroom space is needed. III oil Please describe and justify the proposed location of the project. N/A 2008-2009 Capital Improvements Plan Project Requests Page 9 APR/B-H Additions & Renovations Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project will assist the school division and county government in meeting the community needs for the citizens and elementary school students in the Apple Pie Ridge and Bass -Hoover Elementary Schools' attendance zones. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to - student ratios, assist in providing necessary services to special -needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school-age population of Frederick County in meeting their individual educational needs. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industries into Frederick County. 2008-2009 Capital Improvements Plan Project Requests Page 10 APR/B-H Additions & Renovations ■ Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page I I APR/B-H Additions & Renovations C • L: 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORMA Return to: Department of Planning and Development Frederick County, VA Project Name: Replacement Frederick County Middle School Date Prepared: 10/3/07 Agency: Frederick County Public Schools Agency Contact Person: Wayne Lee/Steve Kapocsi Phone Number: (540) 662-3889 Location of Project: TBD Magisterial District: Gainesboro Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The replacement Frederick County Middle School (FCMS) project will have a program capacity of 850 students and serve grades 6-8. This project's location has been added to the Comprehensive Plan's Capital Project Map and would be located in the western part of Frederick County between Route 50 west and Route 522 north in the area of Hayfield Road. It will have a floor area of approximately 166,000 square feet and have a land acreage of approximately 30 acres. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Approval, purchase of property, property assessment, planning, design, and construction should take approximately 36 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2008-2009 Capital Improvements Plan Project Requests Page 12 FCMS Replacement Project Priority: 3 If previously included in the Capital Improvements Plan, please indicate previous priority and rn current Jtaiuci of nrtllP- - r The replacement FCMS is listed as No. 3 under project priority. Estimate Cost PROPOSED EXPENDITURES FY 1st FY I 2nd FY 3rd FY 4th FY Element 2007108 2008/09 2009/10 2010/11 2011/12 Planning, Surveying, & 500,000 500,000 Design Land 1,200,000 Acquisition Site Preparation & 1,000,000 Improvements Construction 4,500,000 19,000,000 3,392,000 Furniture and 2,500,000 900,000 Equipment Other (opening T500,000 day Collection) TOTAL 1,700,000 6,000,000 121,500,000 1 4,792,000 5th FY I Beyond 2012/13 FY 2013 f otal 1,000,000 1,200,000 1,000,000 26,892,000 3,400,000 500,000 33,992,000* *Partnerships with other county departments are not considered in the above "facility" costs. i Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 13 Replacement FCMS Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The replacement FCMS would have a program capacity of 850 students in grades 6-8. ■ Please describe the need for this project. The replacement FCMS is listed as a priority department project due to the needs of renovations at the current FCMS of the major mechanical systems, items dealing with ADA compliance, increasing membership, location of the facility, and concern for the best building configuration for the delivery of instruction. 2008-2009 Capital Improvements Plan Project Requests Page 14 Replacement FCMS FY 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Element 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 FY TOTAL 2013 General Fund Other Fund State Grants Bonds and 1,700,000 6,000,000 21,500,000 4,792,000 33,992,000 Debts Other Fund-raising TOTAL 1,700,000 6,000,000 21,500,000 1 4,792,000 33,992,000- * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The replacement FCMS would have a program capacity of 850 students in grades 6-8. ■ Please describe the need for this project. The replacement FCMS is listed as a priority department project due to the needs of renovations at the current FCMS of the major mechanical systems, items dealing with ADA compliance, increasing membership, location of the facility, and concern for the best building configuration for the delivery of instruction. 2008-2009 Capital Improvements Plan Project Requests Page 14 Replacement FCMS Please describe and justify the proposed location of the project. The location of this project has been added to the Comprehensive Plan's Capital Project Map and would be located in the western part of Frederick County between Route 50 west and Route 522 north in the area of Hayfield Road. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This school will assist the school division and county government in meeting the community needs for the citizens and middle school students in Frederick County. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to - student ratios, assist in providing necessary services to special -needs populations, and assist in accommodating students and staff with disabilities. 2008-2009 Capital Improvements Plan Project Requests Page 15 Replacement FCMS i Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school-age population of Frederick County in meeting their individual educational needs. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industries into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page 16 Replacement FCMS • • C 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Frederick County Public Schools Administration Office Expansion Date Prepared: 10/3/07 Agency: Frederick County Public Schools Agency Contact Person: Wayne Lee/Steve Kapoesi Phone Number: (540) 662-3889 Location of Project: 1415 Amherst Street Magisterial District: Winchester City Winchester, VA Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The current Frederick County Public Schools' Administration Building has been located at its current location since 1983. Before that time, the building served as an elementary school. The facility contains approximately 20,592 square feet which does not include the seven modular units that have been added to help address the need for additional space. The expansion will address the increase need for office space, meeting space, and electrical needs, which continue to grow with the increase of technology and staff. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Approval, planning, design, and construction will take approximately 24 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2008-2009 Capital Improvements Plan Project Requests Page 17 FCPS Administration Office Expansion Project Priority: 4 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The administration office expansion is No. 4 on the project priority list. ■ Estimate Cost *Partnerships with other county departments are not considered in the above "facility" costs. Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor _ From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 18 FCPS Administration Office Expansion PROPOSED EXPE1vllr1 UK"1 lsr FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL Element FY 2007/08 500,000 Planning, Surveying, & Design 500,000 Land Acquisition 100,000 100,000 Site Preparation & Improvements 4,000,000 8,960,000 12,960,000 Construction 600,000 600,000 1,200,000 Furniture and Equipment 4,700,000 250,000 9,810,000 250,000 15,010,000* Other (opening day collection) TOTAL 500,000 *Partnerships with other county departments are not considered in the above "facility" costs. Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor _ From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 18 FCPS Administration Office Expansion Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Beyond BeBe FY 1st FY 2nd FY 3rd FY 4th FY 5th FY FTOTAL Element 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013 General Fund Other Fund State Grants ■ Bonds and Debts 500,000 4,700,000 9,810,000 15,010,000 Other Fund-raising 15,010,000* TOTAL 5001000 4,700,000 9,810,000 * Partnerships with other county departments are not considered in ttne above •-tacn►ty costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The administration office expansion will serve 110 current staff housed in the present Frederick County Public Schools Administration Building. Please describe the need for this project. The expansion will address the increased need for office space, meeting space, and electrical needs that continue to grow with the increase of technology and staff. Other issues that would be addressed in the expansion would be security access, ingress and egress into the facility from Route 50, conflict with vehicle and pedestrian traffic and asbestos. Please describe and justify the proposed location of the project. N/A 2008-2009 Capital Improvements Plan Project Requests Page 19 FCPS Administration Office Expansion Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project will assist the school division and county government in meeting the community needs for the citizens and students of Frederick County. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? This project will assist the Frederick County Public Schools' administrative staff in its ability to maintain compliance with Federal and State laws and regulations that govern the school division. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school-age population of Frederick County in meeting their individual educational needs. 2008-2009 Capital Improvements Plan Project Requests Page 20 FCPS Administration Office Expansion i Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industries into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of otherprojects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page 21 FCPS Administration Office Expansion 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Robert E. Aylor Middle School Addition and Renovation Date Prepared: 10/3/07 Agency: Frederick County Public Schools Agency Contact Person: Wayne Lee/Steve Kapocsi Phone Number: (540) 662-3889 Location of Project: 901 Aylor Road Magisterial District: Opequon Stephens City, VA Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Robert E. Aylor Middle School is located at 901 Aylor Road, Stephens City, VA. It opened in 1969 and has served as a middle school since that time. The school contains 113,643 square feet and has a program capacity of 850 students. Currently, the building serves grades 6-8. The building is in good condition; however, several major areas need to be addressed in a renovation. Major areas of this renovation project include the following: additional classroom and storage space, complete replacement of fire alarm and communication systems, roof replacement, upgrade of electrical and plumbing, and complete replacement of mechanical systems. Other areas to be addressed are security, repaving of asphalted areas, and the installation of an emergency system. i Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Approval, planning, design, and construction will take approximately 48 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2008-2009 Capital Improvements Plan Project Requests Page 22 REAMS Renovation i Project Priority: 5 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The renovation of Robert E. Aylor Middle School is No. 5 on the project priority list. Estimate Cost PROPOSED EXPENDITURES T._ Element FY 2007/08 1st FY 2008/09 Planning, Surveying, & 500,000 Design Land Acquisition Site Preparation & Improvements Construction 6,000,000 Furniture and 375,000 Equipment Other (opening day collection) 6,375,000 TOTAL 500,000 2nd FY 3rd FY 4th FY 2009/10 2010/11 2011/12 6,000,000 2,025,000 2,000,000 700,000 200,000 200,000 25,000 150,000 125,000 6,725,000 12,275,000 12,225,000 5th FY I Beyond 1 NOTAL 2012/13 1 FY 2013 *Partnerships with other county departments are not considered in the above "facility" costs. Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment 16,025,000 1,475,000 100,000 18,100,000* X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 23 REAMS Renovation Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES ► FY 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TO rAL Element 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 General Fund Other Fund State Grants Bonds and 500,000 6,375,000 6,725,000 2,275,000 2,225,000 18,100,000 Debts Other Fund-raising TOTAL 500,000 6,375,000 6,725,000 2,275,000 2,225,000 18,100,000* * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The renovation of Robert E. Aylor Middle School will serve 850 students in grades 6-8. Please describe the need for this project. Robert E. Aylor Middle School is soon to be 38 years of age and renovations are needed to a number of areas to insure the economical and efficient operation of the school for years to come. Please describe and justify the proposed location of the project. N/A 2008-2009 Capital Improvements Plan Project Requests Page 24 REAMS Renovation i Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project will assist the school division and county government in meeting the community needs for the citizens and middle school students in the Robert E. Aylor Middle School attendance zone. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to - student ratios, assist in providing necessary services to special -needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school-age population of Frederick County in meeting their individual educational needs. 2008-2009 Capital Improvements Plan Project Requests rage 2� REAMS Renovation Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industric.:s into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page REAMS Renovation C • 2008-2000 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: New Fourth High School Date Prepared: 10/3/07 Agency: Frederick County Public Schools Agency Contact Person: Wayne Lee/Steve Kapocsi Phone Number: (540) 662-3889 Location of Project: TBD Magisterial District: TBD Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The fourth high school project will have a program capacity of 1,250 students and serve grades 9-12. The location of this project has been added to the Comprehensive Plan's Capital Project Map for the east side of Frederick County. The facility will have a floor area of approximately 242,000 square feet and be located on approximately 80 areas of land. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Approval, purchase of property, property assessment, planning, design, and construction should take place in approximately 48 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. No Project Priority: 6 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The new Fourth high school is No. 6 on the project priority list. 2008-2009 Capital Improvements Plan Project Requests Page 27 Fourth High School Estimate Cost PROPOSED EXPENDITURES Beyond FY 1st FY 2nd FY 3rd FY 4th FY 5th FY FY TOTAL Element 2007/08 2008/09 2009/10 2010/11 2011112 2012/13 2013 Planning, 1,500,000 Surveying, & 1,500,000 Design 6,000,000 Land 6,000,000 Acquisition Site 3,000,000 Preparation & 3,000,000 Improvements 2,000,000 13,000,000 16,000,000 8,750,000 39,750,000 Construction Furniture and 3,500,000 1,500,000 5,000,000 Equipment Other (opening 100,000 day collection) 13,000,000 19,500,000 10,250,000 55,250,000* TOTAL 6,000,000 6,500,000 =i_ *Partnerships with other county departments are not considered Ill Me Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 28 Fourth High School i Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The fourth high school would have a program capacity of 1,250 students in grades 9-12. Please describe the need for this project. This project will address continued growth in student enrollment in the school division over the next five years. It is anticipated that student enrollment will increase at all levels. A three-year rolling migration projects the following student enrollment in the high schools by the fall of 2012 to be 4,257. Based on this projection, it will be necessary to construct the fourth high school in Frederick County. 2008-2009 Capital Improvements Plan Project Requests Page 29 Fourth High School FY 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Element 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 TOTAL General Fund Other Fund State Grants Bonds and 6 000 000 ' 6,500 000 13,000,000 19,500,000 10,250,000 55,250,000 Debts ' Other Fund- raising 55,250,000* TOTAL 6,000,000 6,500,000 13,000,000 19,500,000 10,250,000 * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The fourth high school would have a program capacity of 1,250 students in grades 9-12. Please describe the need for this project. This project will address continued growth in student enrollment in the school division over the next five years. It is anticipated that student enrollment will increase at all levels. A three-year rolling migration projects the following student enrollment in the high schools by the fall of 2012 to be 4,257. Based on this projection, it will be necessary to construct the fourth high school in Frederick County. 2008-2009 Capital Improvements Plan Project Requests Page 29 Fourth High School Please describe and justify the proposed location of the project. This location of this project has been located on the Comprehensive Plan's Capital Project Map. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This school will assist the school division and county government in meeting the community needs for the citizens and high school students in Frederick County. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to - student ratios, assist in providing necessary services to special -needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school-age population of Frederick County in meeting their individual educational needs. 2008-2009 Capital Improvements Plan Project Requests Page 30 Fourth High School Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industries into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page 31 Fourth High School 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick. County, VA. Project Name: James Wood Highs School Upgrades Date Prepared: 10/3/07 Agency: Frederick County Public Schools Agency Contact Person: Wayne Lee/Steve Kapoesi Phone Number: (540) 662-3889 Location of Project: 161 Apple Pie Ridge Road Magisterial District: Gainesboro Winchester, VA Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. James Wood High School is located at 161 Apple Pie Ridge Road, Winchester, VA. It opened for students in the school year of 1980 and has served as a high school since that time. The school contains 234,095 square feet and has a program capacity of 1400 students. Currently, the building serves grades 9-12. The building is in good conditions; however, several major areas need to be addressed in a renovation. Major areas to be included in this renovation project are increased electrical service and distribution to support technology, technology cabling, hardware and its installation, upgrade of plumbing and mechanical systems, and modification of instructional areas to support instructional delivery. i Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. An architectural engineering study will need to be conducted to determine the scope of work to be undertaken and provide preliminary cost estimates for the project. The study is estimated to begin during the school year 2007-2008 with construction to begin July 2009 with completion in July 2011. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/thein and indicate the relationship between the projects. N/A 2008-2009 Capital Improvements Plan Project Requests Page 32 JWHS Upgrades Project Priority: 7 if previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The renovation of James Wood High School is No.7 on the project priority list. Estimate Cost *Partnerships with other county departments are not considered in the above "facility" costs. ' Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 33 JWHS Upgrades PROPOSED EXPENM 1 utcx.n 15' FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Be and TOTAL Element FY 2007/08 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment F1 Other (opening day collection) [TOTAL TBD* *Partnerships with other county departments are not considered in the above "facility" costs. ' Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 33 JWHS Upgrades Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The renovation of James Wood High School project will serve 1,400 students in grades 9-12. Please describe the need for this project. .James Wood High School is soon to be 28 years of age and renovations are needed to a number of areas to insure economical and efficient operation of the school for years to come. Please describe and justify the proposed location of the project. N/A 2008-2009 Capital Improvements Plan Project Requests Page 34 J"S Upgrades FY ist FY 2nd FY 3rd FV 4th FY 5th FY Beyond Element 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 FY TOTAL 2013 General Fund Other Fund State Grants Bonds and Debts Other Fund-raising TBD* TOTAL * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The renovation of James Wood High School project will serve 1,400 students in grades 9-12. Please describe the need for this project. .James Wood High School is soon to be 28 years of age and renovations are needed to a number of areas to insure economical and efficient operation of the school for years to come. Please describe and justify the proposed location of the project. N/A 2008-2009 Capital Improvements Plan Project Requests Page 34 J"S Upgrades Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project will assist the school division and county government in meeting the community needs for the citizens and high school students in James Wood High School's attendance zone. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to - student ratios, assist in providing necessary services to special -needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school-age population of Frederick County in meeting their individual educational needs. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industries into Frederick County. 2008-2009 Capital Improvements Plan Project Requests Page 35 JWHS Upgrades Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page 36 JWHS Upgrades C: • • 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: New Fifth Middle School Agency: Frederick County Public Schools Date Prepared: 10/3/07 Agency Contact Person: Wayne Lee/Steve Kapoesi Phone Number: (540) 662-3889 Location of Project: TBD Magisterial District: TBD Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The new fifth middle school project will have a program capacity of 850 students and serve grades 6-8. The location of this project has been located on the Comprehensive Plan's Capital Project Map. The facility will have a floor area of approximately 166,000 square feet and be located on approximately 30 acres of land. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Approval, purchase of property, property assessment, planning, design, and construction should take place in approximately 36 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. No Project Priority: 8 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The new fifth middle school is No. 8 on the project priority list. 2008-2009 Capital Improvements Plan Project Requests Page 3 Fifth Middle School A Estimate Cost OPOSED EXPENDITURES *Partnerships with other county departments are not considered in the above "facility" costs. o Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 38 Fifth Middle School 1s' FY 2008/09 PR 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012113 6th FY 2013/14 Beyond FY2014 TOTAL Element FY 2007/08 1,000,000 1,000,000 Planning, Surveying, & Design 2,250,000 Land Acquisition 2,250,000 1,000,000 1,000,000 Site Preparation & Improvements 2,892,000 20,000,000 4,000,000 26,892,000 Construction 3,000,000 900,000 3,900,000 Furniture and Equipment 500,000 500,000 Other (opening day collection) TOTAL 2,250,000 1,000,000 3,892,000 23,000,000 5,400,000 35,542,000* *Partnerships with other county departments are not considered in the above "facility" costs. o Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 38 Fifth Middle School I Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The fifth middle school would have a program capacity of 850 students in grades 6-8. Please describe the need for this project. This project will address continued growth in student enrollment in the school division over the next five years. It is anticipated that student enrollment will increase at all levels. A rolling migration projects the following student enrollment in the middle schools by FY2012 to be 3,372. Based on this projection, it will be necessary to construct the fifth middle school in Frederick County. Please describe and justify the proposed location of the project. The location of this project has been located on the Comprehensive Plan's Capital Project Map. 2008-2009 Capital Improvements Plan Project Requests Page 39 Fifth Middle School FY 1st FY 2nd FY 3rd FY 4th FY 5th FY 6th FY Beyond TOTAL Element 2007/08 2008/09 2009/10 20iOi1i 201ii12 2012/13 2013114 FY 2014 General Fund Other Fund State Grants Bonds and Debts 2,250,000 1,000,000 3,892,000 23,000,000 5,400,000 35,542,000 Other 135,542,000 Fund- raising TOTAL 2,250,000 1,000,000 3,892,000 23,000,000 5,400,000 - * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The fifth middle school would have a program capacity of 850 students in grades 6-8. Please describe the need for this project. This project will address continued growth in student enrollment in the school division over the next five years. It is anticipated that student enrollment will increase at all levels. A rolling migration projects the following student enrollment in the middle schools by FY2012 to be 3,372. Based on this projection, it will be necessary to construct the fifth middle school in Frederick County. Please describe and justify the proposed location of the project. The location of this project has been located on the Comprehensive Plan's Capital Project Map. 2008-2009 Capital Improvements Plan Project Requests Page 39 Fifth Middle School a Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive elan? Is the, project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This proposed project will assist the school division and county government in meeting the community needs for the citizens and middle school students in Frederick County. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to - student ratios, assist in providing necessary services to special -needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school-age population of Frederick County in meeting their individual educational needs. 2008-2009 Capital Improvements Plan Project Requests rage +u Fifth Middle School Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industries into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page 41 Fifth Middle School 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: New Elementary School 913 Agency: Frederick County Public Schools Date Prepared: 10/3/07 Agency Contact Person: Wayne Lee/Steve Kapocsi Phone Number: (540) 662-3889 Location of Project: TBD Magisterial District: TBD Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This is a single -story elementary school with a floor area of approximately 100,000 square feet located on 15 acres. The facility will be designed to accommodate a student membership of 750. The outdoor facilities will include three pods of grade -level appropriate playground equipment, one asphalt play area, one softball field, and a physical education field. This facility will meet or exceed all Virginia Department of Education's new construction requirements for K-5 elementary schools. several years to complete, outline the schedule here. Be sure Schedule: If the project will take to include any work that might have been done in previous years, including studies or other planning. Approval, planning, design, property assessment, and construction should take place in approximately 36 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A Project Priority: 9 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The new elementary school No. 13 would be listed as No. 9 on the project list. 2008-2009 Capital Improvements Plan Project Requests Page 42 Elem. School #13 Estimate Cost TTTTST C� *Partnerships with other county departments are not considered in the above "facility" costs. Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 43 Elem. School #13 PROPOSED 2nd FY 2009110 l+.XYl+. 3rd FY 2010/11 NM t 4th FY 2011/12 UKE3 5th FY 2012/13 6th FY 2013/14 7th FY 2014/15 TOTAL. Element FY 2007/08 18' FY 2008/09 700,000 700,000 Planning, Surveying, & Design 1,125,000 Land Acquisition 1,125,000 100,000 100,000 Site Preparation & Improvements 5,900,000 7,000,000 2814,000 15,714,000 Construction 1,000,000 1,080,000 Furniture and2,080,000 Equipment 250,000 250,000 Other (opening day collection) TOTAL 1,125,000 700,000 6,000,000 8,000,000 4,144,000 19,969,000* *Partnerships with other county departments are not considered in the above "facility" costs. Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 43 Elem. School #13 s Source of Funding: Indicate the projected amount for each funding source. * Partnerships with other county departments are not consluereu In Luc auove =R�==••J Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The facility will serve 750 students. Please describe the need for this project. Significant residential growth in Frederick County has resulted in the schools having enrollments exceeding their program capacity. 2008-2009 Capital Improvements Plan Project Requests Page 44 Elem. School 413 PROPOSEI) FUINWIN i 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 2013/16th /1 7th4 2014/1 /1 5 TOTAL Element FY 2007/08 General Fund Other Fund State Grants 1,125,000 7001000 6,000,000 8,000,000 4,144,000 19,969,000 Bonds and Debts 1,125,000 700,000 6,000,000 8,000,000 4,144,000 --y-��—= 19,969,000* Other Fund- raising TOTAL * Partnerships with other county departments are not consluereu In Luc auove =R�==••J Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The facility will serve 750 students. Please describe the need for this project. Significant residential growth in Frederick County has resulted in the schools having enrollments exceeding their program capacity. 2008-2009 Capital Improvements Plan Project Requests Page 44 Elem. School 413 Please describe and justify the proposed location of the project. ' This school will be located in an area to relieve current overcrowding and to accommodate the projected new housing development in the areas served by this elementary school attendance zones. The possible location on this project has been located on the Comprehensive Plan's Capital Project Map for future elementary schools or could be placed on one of the two currently proffered pieces of property (Villages of Artrip or Snowden Bridge). Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This school will assist the school division and county government in meeting the community needs for the citizens and elementary students in Frederick County. ■ Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher -to - student ratios, assist in providing necessary services to special -needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school-age population of Frederick County in meeting their individual educational needs. 2008-2009 Capital Improvements Plan Project Requests Page 45 Elem. School #13 Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industries into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page 46 Elem. School #13 �7 • • 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: New Elementary School 414 Date Prepared: 10/3/07 Agency: Frederick County Public Schools Agency Contact Person: Wayne Lee/Steve Kapocsi Phone Number: (540) 662-3889 Location of Project: TBD Magisterial District: TBD Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This is a single -story elementary school with a floor area of approximately 100,000 square feet located on 15 acres. The facility will be designed to accommodate a student membership of 750. The outdoor facilities will include three pods of grade -level appropriate playground equipment, one asphalt play area, one softball field, and a physical education field. This facility will meet or exceed all Virginia Department of Education new construction requirements for K-5 elementary schools. ~WARN Nell Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Approval, planning, design, property assessment, and construction should take place in approximately 36 months. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A Project Priority: 10 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: The new elementary school No. 14 would be listed as No. 10 on the project list. 2008-2009 Capital Improvements Plan Project Requests Page 47 Elem. School 914 i Estimate Cost PROPOSED EXPENDITURES FY 1" FY 2nd FY 3rd r Y 5th FY 4th FY 2012/13 6th FY 2013/14 7`h FY 2014/15 TOTAL Element 2007/08 2008/09 2009/10 2010/11 2011/12 Planning, 700,000 Surveying, & 700,000 Design 11125,000 Land 1,125,000 Acquisition Site 100,000 100,000 Preparation & Improvements 5,900,000 9,814,000 15,714,000 Construction 491 1,080,000 2,080,000 Furniture and 1,000,000 Equipment Other 250,000 250,000 (opening day collection) 700,000 7,000,000 1 11,144,000 19,969,000* TOTAL 1,125,000 -I,- .o 66F.rili+09 end, *Partnerships with other count departments n ot conslucl VU III LIA, Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 48 Elem. School # 14 i Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The facility will serve 750 students. Please describe the need for this project. Significant residential growth in Frederick County has resulted in the schools having enrollments exceeding their program capacity. 2008-2009 Capital Improvements Plan Project Requests Page 49 Elem. School #14 2nd FY 1st FY FY 3rd FY 4th FY 5th FY 6th FY 7th FY TOTAL Element 2007/08 2008/09 2009/1 2010/11 2011/12 2012/13 2013/14 2014/15 0 General Fund Other Fund State Grants Bonds and 1,125,000 700,000 7,000,000 11,144,000 19,969,000 Debts Other Fund- raising TOTAL 1,125,000 7001000 7,000,000 11,144,000 19,969,000- * Partnerships with other county departments are not considered in the above "facility" costs. Please describe the source of funding (i.e. type of grant): Virginia Public School Authority Bonds Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. The facility will serve 750 students. Please describe the need for this project. Significant residential growth in Frederick County has resulted in the schools having enrollments exceeding their program capacity. 2008-2009 Capital Improvements Plan Project Requests Page 49 Elem. School #14 Please describe and justify the proposed location of the project. This school will be located in an area to relieve current overcrowding and to accommodate the projected new housing development in the areas served by this elementary school attendance zones. The possible location on this project has been located on the Comprehensive Plan's Capital Project Map for future elementary schools or could be placed on one of the two currently proffered pieces of property (Villages of Artrip or Snowden Bridge). Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project contributes to improving educational services to Frederick County students. This project is consistent with established policies and procedures of the Frederick County School Board. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This proposed project will assist the school division and county government in meeting the community needs for the citizens and elementary students in Frederick County. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Completion of this project will assist in maintaining recommended teacher-to- student ratios, assist in providing necessary services to special-needs populations, and assist in accommodating students and staff with disabilities. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Frederick County Public Schools serves all segments of the school-age population of Frederick County in meeting their individual educational needs. 2008-2009 Capital Improvements Plan Project Requests Page 50 Elem. School #14 Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Quality public schools' facilities assist in attracting favorable types of business and industries into Frederick County. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Business of the school board is conducted in an open public forum with an open invitation for the public to address the board with citizen comment. 2008-2009 Capital Improvements Plan Project Requests Page 51 Elem. School #14 • • C: 2008-2009 CAPITAL IMPROVEMENTS PLAN DEPARTMENTAL REQUEST PRIORITIZATION SUMMARY New and Carry Over (Modified and Unmodified) Project Requests Department: Frederick County Public Schools Approved By: Frederick County School Board (October 16 2007) Dept. FY FY FY FY FY FY FY FY Priority Project Title 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 TOTAL CIP Cost Cost Cost Cost Cost Cost Costs Costs Cost 1 Transportation Facility 4,500,000 10,500,000 3,220,000 18,220,000 Apple Pie Ridge/Bass-Hoover 2 Elem. Schools TBD Add itions/Renovations 3 Frederick County Middle School Replacement 11700,000 6,000,000 21,500,000 4,792,000 33,992,000 4 Frederick County Public 500,000 4,700,000 9,810,000 15,010,000 Schools Office Expansion 5 Robert E. Aylor Middle 500,000 6,375,000 6,725,000 2,275,000 2,225,000 18,100,000 School Renovation 6 Fourth High School 6,000,000 6,500,000 13,000,000 19,500,000 10,250,000 55,250,000 7 James Wood High School Upgrades TBD 8 Fifth Middle School 2,250,000 1,000,000 3,892,000 23,000,000 5,400,000 35,542,000 9 Elementary School #13 1,125,000 700,000 6,000,000 8,000,000 4,144,000 19,969,000 10 Elementary School #14 1,125,000 700,000 7,000,000 11,144,000 19,969,000 TOTAL 15,450,000 36,325,000 54,255,000 28,267,000 22,367,000 31,700,000 16,544,000 11,144,000 216,052,000 2008-2009 Capital Improvements Plan Project Prioritization Page 1 Approved by Frederick County School Board Frederick County Public Schools October 16, 2007. CIP 2008-2013 Revised 1Ul9/U7 Note: Estimated costs include land acquistion for projects with that requirement. Cost per square foot based on $162.00 (Gainesboro Elementary Scf 'Replacement). IJ (Land Acquisition U Construction Approval and appropriation 0 Out of CIP range up to awarding bid Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Dept. Years Estimated Project Priority Project Title 7/1/2007- 7/112008- 7/1/2009- 7/1/2010- 7/1/2011- 7/1/2012- 7/1/2013- Beyond CIP Cost 6/30/2008 6/30/2009 6/30/2010 6/30/2011 6/30/2012 6/30/2013 6/30/2014 Land Ac _. Transportation 30 acres.., 12th Elementary School ..:16:acres Note: Pre+pe yr'11aS b e ptUti3re now en go an ReplacementFCMS 9Q acres...:. 5th Middle School ..30Wr".. MllagesatA �p orfutureelementa SchoQ4 �, e c. 4th High School 13th Elementary School 15 acs••• 14th Elementary School ..... , . , .. . ........... ...15 acres'... .� Land Acqulsitidn d Approval & 12th12th Elementary School Appropriation Open Jury 2009 Construction uBegin Q March 2008 Land Acquisition Begin TransportationConst2cti n July 0 Open July 2009 $ 18,220,000.00 Approval & Appropriation Approval & Apple Pie Ridge & Bass- Appropriation Begin lopen Jut 2 Hoover Elementary Schools' Construction July TBD Addditions/ Renovations 2008 Begin renovation July Open July 2012 2009 Land Acquisition Begin 3 Replace Frederick County Construction July Open July 2010 $ 33,992,000.00 Approval & Middle School (FCMS) Appropriation 2008 4 Administration Office�p roval & Begin Construction Jan. Open Jan. 2010 $ 15,010,000.00 Expansion Appropriation 2009 Begin addition 5 Robert E. Aylor Middle School Approval & Nov. 2008 Open July 2011 $ 18,100,000.00 Addition and Renovation Appropriation Renovation June 2009 MaWA—equisition Begin Approval & 6 4th High School Constriction July Open July 2011 $ 55,250,000.00 Appropriation 2008 7 James Wood High School Approval & Appropriation Begin Construction July Open July 2011 TBD Upgrades July 2008 2009 Land Acquisition Begin 8 5th Middle School Construction July Open July 2013 Approval &Appropriation 2011 $ 35 542 000.00 Approval & Begin Land Acquisition or Proffered Property 9 13th Elementary School Appropriation Construction Open July 2013 $ 19,969,000.00 July 2010 March 2012 Approval & Begin Land Acquisition or Proffered Property 10 114th Elementary School Appropriation Construction Open July 2015 $ 19,969,000.00 July 2012 March 2014 Revised 1Ul9/U7 Note: Estimated costs include land acquistion for projects with that requirement. Cost per square foot based on $162.00 (Gainesboro Elementary Scf 'Replacement). IJ (Land Acquisition U Construction Approval and appropriation 0 Out of CIP range up to awarding bid 2008-2009 Departmental Request Prioritization Summary Department: Parks and Recreation Department Approved by: Dept. Project Title FY FY FY FY FY TOTAL GIP Priority 2008/09 2009/10 2010/11 2011/12 2012/1 Cost FY 08-09 Cost Cost Cost Cost Cost 1 Indoor Aquatic 14,750,000 14,750,000 Facility _ 2 Baseball Field 1,069,000 1,069,000 Lighting Upgrade CB/SH 3 Park Land West 3,276,000 3,276,000 FC 4 Park Land East 4,368,200 4,368,200 FC 5 Bike Trail 450,000 450,000 (Phase II) 6 Water Slide/ 1,217,128 1,217,128 Spray Ground Clearbrook & Sherando Parks 7 Mainten- 363,039 363,039 ance Compound Sherando 8 Open Play 465,548 465,548 Areas - Clearbrook 9 Access Road 1,496,560 1,496,560 with Parking and Trails 1,322,369 10 1,322,369 Lake/Trails/Park ing with 2 multi- purpose fields irrigated 2008-2009 Departmental Request Prioritization Summary Department: Parks and Recreation Department Approved by: Dept. Project Title FY FY FY FY FY TOTAL Priority 2008109 2009110 2010/11 2011112 2012/13 CIP Cost FY 08-09 Cost Cost Cost Cost Cost 1,371,559 11 Soccer/Multiu 1,371,559 se Fields 12 Skateboard 499,229 499,229 653,011 13 Softball 653,011 Complex Sherando 14 Baseball 43,542 43,542 Complex Renovation Sherando 15 Tennis/ 511,831 511,831 Basketball Complex Clearbrook 16 Picnic Areas 782,140 782,140 Sherando 17 Shelter/ 494,532 494,532 Stage - Clearbrook 18 Multi- 8,562,629 8,562,629 Generational Community Center TOTAL 119,095,0001 6,035,328 5,019,075 1,195,782 10,351,131,696,317 �7 • • 2008-2009 CAPITAL IMPROVEMENTS PIAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Indoor Swimming Pool - Competitive/Training/Leisure Pool Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Location to be determined Magisterial District: Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This facility would house a leisure and competitive lap swimming pool with an office, storage and locker rooms. This facility should be located on property owned or proffered to the County and would utilize approximately 8-12 acres with parking. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2008-09 fiscal year. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent on another project. Project Priority: 1 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #1. ■MW r = Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element Ist FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction 14,750,000 14,750,000 Furniture and Equipment Other (opening day collection) TOTAL 14,750,000 0 0 0 0 0 14,750,000 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOITUCIR.0 Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 14,750,000 14,750,000 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 14,750,000 0 0 0 0 Y 0 14,750,000 Please describe the source of funding (i.e. type of grant): Presently, there are no federal or state grant monies available for this project. As a result, this project would need to be funded through the County Capital Improvement Fund, through donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. i Project Justification: Pleas + ttii ii f e e'o'ns, d`v,elhngs, students, or units to be Server or the units of Please prii�w� the number vi p ro service to be provided by the project. There are no indoor pools in Frederick County. By constructing the indoor pool, it would permit the department to meet citizen programming demands, provide an instructional facility, as well as provide the area with a facility that would attract new businesses to the community. This facility would be available to all area residents. Please describe the need for this project. The construction of this project will provide a facility to offer year round recreational programming for the residents of Frederick County and provide a facility for competitive scholastic programs. Please describe and justify the proposed location of the project. The Indoor Pool facility should be located in an area convenient to the major transportation corridors of the county on a county proffered site. However, as an alternative, one of the two county regional parks could be used to house the facility, since these locations are already identified as centers for recreation programs and activities. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Indoor Pool project meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Continues to develop the County's regional parks as a major source of recreational facilities and activities. • Supports a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, and programs, as well as supporting economic development in the County through the support of businesses and the travel and tourism industry. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The Indoor Pool project addresses the need for an indoor recreational facility in Frederick County. The construction of this facility will provide the community with a public facility that could be used for not only recreational pursuits, but rehabilitation and wellness programs. In addition, this facility will also provide a new outlet to expand the existing scholastic activities programs within the schools. e Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? In initial stages of planning, the Indoor Pool project is projected to potentially serve over 150 community organizations and groups. This assistance would be provided in either facility or programming provisions within the facility. There is currently no other similar facility located within the County. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Indoor Pool project is not dependent upon another project. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The Indoor Pool project has been identified by the Recreation Commission and the County's Capital Improvements Plan. A Parks and Recreation Commission sub -committee has been formed to determine the final size and content of the facility. In addition, the Commission has prepared a user survey to solicit input from community organizations who would benefit from the facility. C :-7 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Baseball Field Lighting Upgrade Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Clearbrook/Sherando Park Magisterial District: Stonewall/Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Upgrade the ballfield lighting at both Clearbrook and Sherando Parks Baseball facilities. The upgrade would involve the removal of the 30/20 FC (footcandle) level fixtures, lamps, and wood poles and replace with 50/30 FC (footcandle) level fixtures, lamps and steel poles on (4) four fields at Clearbrook Park and (4) four fields at Sherando Park. This upgrade is required by Little League International on all little league fields. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project will take approximately three months to complete. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2008-09 fiscal year. 2008-2009 Capital Improvements Plan Projects Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project. Project Priority: 2 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: New Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd 3rd FY 4th FY 5th FY Beyond Total 2008/09 FY 2010/11 2011/12 2012/13 FY 2013 2009/1 0 Planning, 79,200 79,200 Surveying, & Design Land Acquisition Site Preparation & Improvements Construction 990,000 990,000 Furniture and Equipment Other (opening day collection) TOTAL 1,069,200 0 0 0 0 0 1,069,200 2008-2009 Capital Improvements Plan Projects Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) i Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008109 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 1,069,200 1,069,200 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 1,069,200 0 0 0 0 0 It 1,069,200 Please describe the source of funding (i.e. type of grant): Presently, there are no federal or state grant monies available for this project. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Projects Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. To provide recreational opportunities for the Clearbrook Park and Sherando Park service area which includes all county residents. Park visitation at the two district parks exceeds 425,000 annually and is growing. Please describe the need for this project. The field lighting fixtures are over 25 years old and the majority of the poles are over 35 years old. With the decrease in the quality of lighting with the age of the system, with most of the poles being warped and decayed and in need of replacement and to achieve the recommended 50/30 FC (footcandle) level on the playing surface, the Commission is recommending these facilities be upgraded. =�■M i ■ Please describe and justify the proposed location of the project. Clearbrook and Sherando Parks are currently owned by Frederick County. The baseball facilities are located within the parks. 2008-2009 Capital Improvements Plan Projects Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The upgrading of the ballfield lighting meets the County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy and safety standards for recreational use, as well as the youth and adult softball leagues. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The upgrading of the ballfield lighting system will provide a safe facility to meet the demands of the county's growing baseball programs. 2008-2009 Capital Improvements Plan Projects Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and brings us in compliance with Little League lighting requirements. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would upgrade the existing baseball field facilities and would be available to all citizens of Frederick County. Economic Impact: Is the project essential to, or would it encourage some form of, economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Projects Requests Page 6 Coordination with other projects: Is the project necessary --r the successul completion of other projects? is the project part of a larger project? This project, at both Clearbrook and Sherando Parks is not dependent upon any other planned proj ect. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. The baseball field facilities have been identified as part of the Master Development Plan for both Clearbrook and Sherando Parks. 2008-2009 Capital Improvements Plan Projects Requests Page 7 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Parkland in Western Frederick County Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Western Frederick County Magisterial District: West. Fred. Co. Project Description: Give a brief (1-2) paragraph description of what the project includes Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Acquisition of Parkland; 150-200 acres Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Parks and Recreation Commissions is requesting that this project be funded and completed in FY 2008-09. 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. Project Priority: 3 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #2. Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Planning, Surveying, & Design Land 3,276,000 3,276,000 Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL M 3,276,000 11�r 0 0 0 0 0 3,276,000 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 3,276,000 3,276,000 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 3,276,000 0 0 0 0 0 3,276,000 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available they will be actively pursued by this department. -2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This project would be used by the entire Frederick County area. Please describe the need for this project. To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. Please describe and justify the proposed location of the project. Potential acreage for parkland would be located in the western portion of Frederick County. The location of this project would provide parkland which could be developed to create more accessible recreational facilities and opportunities to the residents of western Frederick Count 2008-2009 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Parkland acquisition in Western Frederick County project meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Identify and protect important natural resources. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided, as well as supporting economic development and the travel and tourism industry in the county. The acquisition of parkland is consistent with the Parks and Recreation Departments' Comprehensive Plan, Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The acquisition of Parkland in Western Frederick County ensures the adequate provision of open space, and will provide the citizens of the county with an area that will contribute to their physical and mental well being, as well as improving the quality of life in Frederick County. Zuuu-2VU9 (:aprtal Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development to meet the recommended number of acres of parkland as outlined in the Virginia Outdoor Plan. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The acquisition of parkland in western Frederick County would service the needs of the citizens of the entire county, but directly the Back Creek and Gainesboro Districts, who currently have to drive to either Clearbrook or Sherando Parks. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The acquisition of Parkland in Western Frederick County is not dependent upon another project. However, acquisition of parkland is necessary in order to facilitate the recreational amenities needed to meet the minimum standards outlined in the Virginia Outdoor Plan and the County Comprehensive Plan. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The acquisition of Parkland in Western Frederick County has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, in 1996 public hearings were held to discuss the project and the acquisition of property. 2008-2009 Capital Improvements Plan Project Requests Page 7 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Parkland in Eastern Frederick County Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Eastern Frederick County Magisterial District: Eastern Fred. Co.. Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Acquisition of Parkland; 150-200 acres Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Parks and Recreation Commission is requesting that this project be funded and completed in FY 2009-10. 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. Project Priority: _4 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #3. Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY [2008/09 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Planning, Surveying, & Design 4,368,200 4,368,200 Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL 0 4,368,200 1 0 0 0 0 4,368,200 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) i Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 General Fund 4,368,200 4,368,200 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 4,368,200 0 0 0 0 4,368,200 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This project would be located in the primary growth center of Frederick County, within the existing urban development area and the approved Southern Frederick Land Use Plan, which consists of 1,200 acres of new residences. The project could be used by the entire Frederick County area, but the principal users would be from the eastern Frederick County area. The location of this project in eastern Frederick County will also serve to reduce the traffic burden in other areas by providing facilities and services in closer proximity to the residents. Please describe the need for this project. To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. Please describe and justify the proposed location of the project. Potential acreage for parkland would be located in the eastern portion of Frederick County. The location of this project would provide parkland which could be developed to create more accessible recreational facilities and opportunities to the residents of eastern Frederick County. 2008-2009 Capital Improvements Plan Project Requests Page 4 ■ Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Parkland acquisition in eastern Frederick County meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Identify and protect important natural resources. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided, as well as supporting economic development and the travel and tourism industry in the county. The acquisition of parkland is consistent with the Parks and Recreation Departments' Comprehensive Plan. s � ■ Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The acquisition of Parkland in eastern Frederick County ensures the adequate provision of open space, and will provide the citizens of the county with an area that will contribute to their physical and mental well being, as well as improving the quality of life in Frederick County. 2008-2009 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development to meet the recommended number of acres of parkland as outlined in the Virginia Outdoor Plan. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The acquisition of parkland in eastern Frederick County would service the needs of the citizens of the entire county, but the residents in the urban development area would be provided services that only exist at Clearbrook and Sherando Parks. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger prof ect? The acquisition of Parkland in eastern Frederick County is not dependent upon another project. However, acquisition of parkland is necessary in order to facilitate the recreation amenities needed to meet the minimum standards as outlined in the Virginia Outdoor Plan and the County Comprehensive Plan. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The acquisition of Parkland in eastern Frederick County has been identified by the Parks and Recreation Commission. 2008-2009 Capital Improvements Plan Project Requests Page 7 • C • 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Bike/Pedestrian Trail (Phase H) Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Sherando Park - Magisterial District: Opequon Trail will parallel Warrior Drive i Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. 10' Bike/Pedestrian Trail at Sherando Park, north side of Rt. 277 and running from the existing trail, parallel to Warrior Drive and joining with a trail at the Old Dominion Greens Subdivision. The design/engineering and agency review has been completed for this project. 1. Trail length is approximately 3,200 L.F. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the master development plan for Sherando Park, which was completed in 2001. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2009-10 fiscal year. 2008-2009 Capital Improvements Plan Projects Requests Page 1 7 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon or is being planned in conjunction with any other project. This project is planned as one element of the Master Development Plan for Sherando Park. Project Priority: 5 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: New ■ Fstimate Cost (in 2007 dollars): 2008-2009 Capital Improvements Plan Projects Requests Page 2 PROPOSED EXPENDITURE, 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Element 1st FY 2008/09 Completed 2007 Completed 2007 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements 450,000 450,000 Construction Furniture and $0 Equipment Other (opening day collection) TOTAL 450„000 0 0 0 �� 450,000 2008-2009 Capital Improvements Plan Projects Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor X From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 225,000 225,000 Other Fund State Grants 225,000 225,000 Bonds and Debts Other Fund- raising TOTAL 0 450,000 0 0 0 0 450,000 Please describe the source of funding (i.e. type of grant): We are currently utilizing the SAFET-LU grant program for the trail facililties. In addition, recreation access grant monies through the Virginia Department of Transportation may be available for entrance and access roadways. If these grant programs are not funded, this project would need to be funded through the county capital improvements program, by donations, or by funds generated through the collection of proffers. 2008-2009 Capital Improvements Plan Projects Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would provide recreational opportunities for the Sherando park service area and the entire Frederick County community. Please describe the need for this project. This project will provide trails with walking and jogging opportunities which ranks as #1 in the 2002 Virginia Outdoors Plan survey for all outdoor recreational activities. The standard for bike/pedestrian trails, based upon the Virginia Outdoor Plan, is 1 mile/1,000 population. Please describe and justify the proposed location of the project. Sherando Park, currently owned by Frederick County, offers the best location for this development. With the County currently having ownership of the property, one aspect of the cost of this project has already been completed. This project, being located at Sherando Park, is necessary to meet the needs of our service area. 2008-2009 Capital Improvements Plan Projects Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The development of a Bicycle/Pedestrian Trail at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park completed in 2001 and by the Metropolitan Planning Organization. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The development of a Bicycle/Pedestrian Trail will provide recreational opportunities in an undeveloped portion of Sherando Park which is adjacent to adjoining housing subdivisions. 2008-2009 Capital Improvements Plan Projects Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan, the Metropolitan Planning Organization and is supported by standards to serve our population for recreational facility development. ■ Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would provide recreation trail facilities in Sherando Park and extend trail connectivity to adjoining commercial and residential communities. Economic Impact: Is the project essential to, or would it encourage some form of, economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Projects Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Bicycle/Pedestrian Trail is not dependent upon any other planned project. It is one element of the adopted master development plan for Sherando Park and adjacent developments. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park completed to identify and satisfy existing recreational demands and needs of the residents. 2008-2009 Capital Improvements Plan Projects Requests Page 7 • J 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Water Slide/Spray Ground for Clearbrook and Sherando Parks Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Clearbrook/Sherando Parks Magisterial District: Stonewall/Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Upgrade the outdoor swimming pools at both Clearbrook and Sherando Parks. Upgrade would involve the removal of the diving boards and the installation of one 50' water slide and one 75' water slide at each pool. The upgrade would also include the addition of a spray ground with 10- 12 features at each pool. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project will take approximately 8 months to complete. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2009-10 fiscal year. 2008-2009 Capital Improvements Plan Projects Requests Page 1 �a Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project. Project Priority: 6 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as 94. i Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 90,158 90,158 1,126,970 I I I I I 1 1,126,970 O 11,217,128 1 O 1 O 1 O 1 Oil 1,217,128 2008-2009 Capital Improvements Plan Projects Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 General 1,217,128 1,217,128 Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 1,217,128 0 0 F�0 1 0 1,217,128 Please describe the source of funding (i.e. type of grant): Presently, there are no federal or state grant monies available for this project. As a result, this project would need to be funded through the County Capital Improvement Fund, through donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Projects Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. To provide recreational opportunities for the Clearbrook Park and Sherando Park service area. Please describe the need for this project. Currently, we have two outdoor swimming pools at the County's regional parks. These facilities are 15 years old and were constructed with two diving boards as the main feature for each pool. Over the past 5 years, swimming pool attendance has been flat and users are requesting that we add different water features. The addition of two water slides and a spray ground to each pool facility will increase pool attendance by an estimated 30%. With the increase in fees to comparable facilities, the County could realize an additional 65,000 in revenue annually. Please describe and justify the proposed location of the project. Clearbrook and Sherando Parks, currently owned by Frederick County offers the best site and location for the development of this facility. With the upgrade to the existing swimming pool facilities, the County would not have to incur costs for property acquisition or infrastructure development. 2008-2009 Capital Improvements Plan Projects Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The upgrading of the swimming pool facilities meets the County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the County. Additionally, the project is identified in the Master Plan for Sherando Park completed in 2001. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The upgrading of the swimming pool facilities will mean more active participation options for all swimming pool users, especially school aged participants. 2008-2009 Capital Improvements Plan Projects Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would upgrade the existing swimming pool facilities and would be available to all citizens of Frederick County. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Projects Requests rage 0 ■ Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a 1 argPr project? This project, at both Clearbrook and Sherando Parks is not dependent upon any other planned proj ect. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvement Plan. The swimming pool facilities have been identified as part of the Master Development Plan for both Clearbrook and Sherando Parks. 2008-2009 Capital Improvements Plan Projects Requests Page 7 • L: 20082009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Maintenance Compound and Office - Sherando Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Sherando Park Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Office - 1200 SF. Storage Sheds — 3,200 SF. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park. The Parks and Recreation Commission is requesting that this project be funded and completed durinc fiscal year 2010-11. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Sherando Park to satisfy existing recreational needs. 2008-2009 Capital Improvements Plan Project Requests Page 1 Project Priority: 7 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #5. i Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 2008/09 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY Beyond 2012113 FY 2013 Total 26,892 26,892 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Co'struetion 336,147 336,147 Furniture and Equipment Other (opening day collection) TOTAL 0t 0 363,039 0 0 0 363,039 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 Sth FY 2012/13 Beyond FY 2013 TOTAL General Fund 363,039 363,039 Other Fund State Grants Bondsand Debts Other Fund- raising TOTAL 0 0 363,039 0 0 363,039 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility will enable the county to maintain its equipment and facilities in a more responsible and effective manner. i Please describe the need for this project. To provide an adequate maintenance facility to maintain county equipment and facilities in a responsible and effective manner. Also, with the additional responsibility of maintaining all outdoor facilities at Sherando High School, Robinson Learning Center, Armel Elementary School, Orchard View Elementary School, Bass -Hoover Elementary School, Middletown Elementary School, R. E. Aylor Middle School, Admiral Byrd Middle School, Evendale Elementary School, and the Public Safety Facility there is a need for more storage, maintenance and office space. Please describe and justify the proposed location of the project. Sherando Park, currently owned by Frederick County, will provide the best location for the development of this maintenance facility. Since the maintenance equipment, staff and facility is needed to serve as a maintenance function for Sherando Park's grounds and facilities, this project should be located at Sherando Park. 2008-2009 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Maintenance Compound and Office development at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth_ • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The project will provide the park with a facility which will enable the County to maintain its equipment and facilities in a safe, efficient and responsible manner. 2008-2009 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project will permit the park to continually comply to OSHA requirements for the provision of a safe work environment. In addition, it is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park. ■ Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would provide support facilities for not only the maintenance of Sherando Park, but also the eight school sites and Public Safety Building currently cared for by the Sherando Park maintenance staff. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The project is not dependent upon any other planned project. It is one element of the Master Plan for Sherando Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project is part of the Master Plan for Sherando Park completed in 1987, revised in 2001, to satisfy existing recreational demands and needs of the residents. 2008-2009 Capital Improvements Plan Project Requests Page 7 2008-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Open Play Area - Clearbrook Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Clearbrook Park Magisterial District: Stonewall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Open Play Areas on South side of Lake: Parking - 64 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings and 4 security lights. Existing Shelters (5) - Repair, cleaning, painting, and restroom rehab. One signage refurbish, 5 picnic shelters, 1 restroom. Landscaping - 11 shade trees; 8 evergreens. Peripheral Work - General turf (2 acres): miscellaneous signage. (Cont'd) Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Clearbrook Park. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2010-2011 fiscal year. Open Play Area - Clearbrook (cont'd) Open play at water tower: 2008-2009 Capital Improvements Plan Project Requests Page 1 Parking - 73 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings and 6 security lights. Picnic shelter - 30'x 55 ; 18 tables, wood deck floor; xx,pnd frame and asphalt shingles. Horseshoe pits (6) - sand base; 12 steel bars; 8" x 8" timber edge. Croquet - turf surface Shuffleboard - concrete base, regulation court, tournament style. Volleyball court (1) - 50'x 80' sand court. Existing concession -.cleaning, repair, refurbish, rehab., paint. Landscaping - 14 shade trees Peripheral work - general turf (2.0 acres); miscellaneous signage. 2008-2009 Capital Improvements Plan Project Requests Page 2 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Clearbrook Park to identify and satisfy existing recreational needs. Project Priority: 8 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #6. Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 Planning, Surveying, & Design 34,485 34,485 Land Acquisition Site Preparation & Improvements Construction 431,065 431,065 Furniture and Equipment Other (opening day collection) TOTAL 0 0 465,550 0 0 0.1 465,550 2008-2009 Capital Improvements Plan Project Requests Page 3 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) ®MMMWM��� Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 General 465,550 465,550 Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 465,550 0L--- 0 0 11 4651Y550 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Project Requests Page 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. To provide recreational opportunities for the Clearbrook Park service area. Please describe the need for this project. To reduce the gap between the number of existing passive recreational areas and the number which is needed to meet the minimum standards for our service area. Please describe and justify the proposed location of the project. Clearbrook Park, currently owned by Frederick County, offers the best location for this development. With the county already having ownership of the property, one aspect of the cost of this project has already been completed. This project, being located at Clearbrook Park, is necessary to meet the needs of our service area. 2008-2009 Capital Improvements Plan Project Requests Page 5 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The development of the Open Play Area at Clearbrook Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business, climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Clearbrook Park. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Development of the Open Play Area at Clearbrook Park will provide the facility with additional parking, provide paved pathways and renovate existing structures to improve the accessibility and appearance of the park. 2008-2009 Capital Improvements Plan Project Requests Page 6 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would relieve some of the existing pressure on the facility, as well as provide additional outlets for recreational opportunities. The project is being developed in accordance to the Master Plan for Clearbrook Park. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 7 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Open Play Area project at Clearbrook Park is not dependent upon any other planned project. It is one element of the adopted Master Plan for Clearbrook Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been included as part of the Master Plan for Clearbrook Park to satisfy existing recreational needs of the residents. 2008-2009 Capital Improvements Plan Project Requests Page 8 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Access Road/Parking and Trails Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Sherando Park Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Access Road/Parking and Trails at Sherando Park north side of Rt. 277 and Wrights Run. 1. Entrance and access road (1,800 L.F.) off of Warrior Drive 2. Parking -100 spaces 3. Trails - 2.8 Miles Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the master development plan for Sherando Park. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2010-2011 fiscal year. 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon or is being planned ire conjunction with any other project. This project is planned as one element of the master development plan for Sherando Park. Project Priority: 9 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #7. Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Element 110,856 110,856 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements 1 385 704 > 1,385,704 Construction Furniture and Equipment Other (opening day collection) TOTAL 0 0 1,496,560 0 1 0 1,4961,560 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) ■ Source of Funding: Indicate the projected amount for each funding source. PRnP"gF.D FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 1,496,560 1,496,560 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 r 1,496,560 0 0 0 1,496,560 Please describe the source of funding (i.e. type of grant): We are currently utilizing the SAFET-LU grant program for the trail facilities. In addition, recreation access grant monies through the Virginia Department of Transportation may be available for entrance and access roadways. If these grant programs are not funded, this project would need to be funded through the county capital improvements program, by donations, or by funds generated through the collection of proffers. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. ■ Please describe the need for this project. This project will provide trails with walking and jogging opportunities which ranks as #1 in the 2002 Virginia Outdoors Plan survey for all outdoor recreational activities. The standard for bike/pedestrian trails, based upon the Virginia Outdoor Plan, is 1 mile/1,000 population. Please describe and justify the proposed location of the project. ' Sherando Park, currently owned by Frederick County, offers the best location for this development. With the County currently having ownership of the property, one aspect of the cost of this project has already been completed. This project, being located at Sherando Park, is necessary to meet the needs of our service area. 2008-2009 Capital Improvements Plan Project Requests Page 4 N� ■ Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The development of an entrance off of Warrior Drive and an access road with parking and trails at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park completed in 2001. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The development of an entrance and access road with parking and trails will provide recreational opportunities in an undeveloped portion of Sherando Park which is adjacent to adjoining housing subdivisions. 2008-2009 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project would provide passive recreational services and connectivity to adjoining commercial and residential communities in the County's urban development area and is being developed in accordance with the Sherando Park Master Plan. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The entrance and access road with parking and trails is not dependent upon any other planned project. It is one element of the adopted master development plan for Sherando Park. i Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park completed to identify and satisfy existing recreational demands and needs of the residents. 2008-2009 Capital Improvements Plan Project Requests Page 7 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Lake, Parking, and Trail Development with two Multi-purpose Fields Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Sherando Park Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. 1. Development of a 12 acre lake on the north side of Rt. 277 in Sherando Park. 2. 1.5 Mile trail system around the lake. 3. 800 L.F. of access roadway. 4. Parking lot/lighted with 125 spaces. 5. Development of two irrigated 70 x 120 yd. multi-purpose fields. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the master development plan for Sherando Park. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2010-2011 fiscal year. 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This nroiect is not dependent upon or is being planned in conjunction with any other project. This project is planned as one element of the master development plan for Sherando Park. Project Priority: 10 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #8. Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Element 97,953 97,953 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements 1,224,416 1,224,416 Construction Furniture and Equipment Other (opening day collection) TOTAL 0 0 1,322,369 0 0 0 1 1,322,369 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 1,322,369 1,322,369 Other Fund State Grants Bonds and Debts Other Fund- raising rOTAL 0 0 1,322,369 0 0 0 1,322,369 Please describe the source of funding (i.e. type of grant): We are currently utilizing the SAFET-LU grant program for the trail facilities. In addition, recreation access grant monies through the Virginia Department of Transportation may be available for entrance and access roadways. If these grant programs are not funded, this project would need to be funded through the county capital improvements program, by donations, or by funds generated through the collection of proffers. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. Please describe the need for this project. To reduce the needs gap between the number of existing passive recreational areas and the number needed to meet the minimum standards required for our service area. This project will provide trails with walking and jogging opportunities which ranks as #1 in the 2002 Virginia Outdoors Plan survey. This project will also provide multi -use playfields for adult and youth programs. Please describe and justify the proposed location of the project. Sherando Park, currently owned by Frederick County, offers the best location for this development. With the County currently having ownership of the property, one aspect of the cost of this project has already been completed. This project, being located at Sherando Park, is necessary to meet the needs of our service area. 2008-2009 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The development of the lake with trails and parking and two multi-purpose fields at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The development of the lake with trails and parking will provide recreational opportunities in an undeveloped portion of Sherando Park which is adjacent to adjoining housing subdivisions. 2008-2009 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project would provide passive recreational services and connectivity to adjoining commercial and residential communities in the County's urban development area and is being developed in accordance with the Sherando Park Master Plan. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The lake with trails and parking and two multi-purpose fields is not dependent upon any other planned project. It is one element of the adopted master development plan for Sherando Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park completed to identify and satisfy existing recreational demands and needs of the residents. 2008-2009 Capital Improvements Plan Project Requests Page 7 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Soccer Complex - Sherando Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Sherando Park Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Soccer field - 210' x 360' artificial grass surface with goals. Access paths - 1500 LF; 10' wide; asphalt paved. Restroom/concession - 820 SF; masonry with concrete roof deck; full concession hookup Plaza - 22,000 SF; 50% paved/50% planted; kiosk. Picnic shelters (1) - 24'x 24': 6 picnic tables each; concrete pad; wood frame structure; asphalt shingles. 12 sets of bleachers. Landscaping - 90 shade trees. Lighting - 1 field (210' x 360') Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park, and supported in the revised 2001 Master Development Plan. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2010-11 fiscal year. 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. T his project is not dependent ,apon any other project planned. This project was Planned as one element of the Master Development Plan for Sherando Park to satisfy existing recreational needs. Project Priority: 11 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #12 Estimate Cost (in 2007 dollars): uununcF.n F.XPF.NDITIJRFS Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Planning, 101,597 101,597 Surveying, & Design Land Acquisition Site Preparation & Improvements Construction 1,269,962 1,269,962 Furniture and Equipment Other (opening day collection) TOTAL 0 L - 0 NE"N 1,371,559 0 0 0 1,371,559 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 1,371,559 1,371,559 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 1,371,559 0 0 0 1,371,559 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would be used by the entire Frederick County area. In addition to its use as a recreational facility, the soccer complex will also be used by the Frederick County school system. Please describe the need for this project. To reduce the gap between the number of existing soccer fields and the number of fields which are needed to meet the minimum standard for our service area. Please describe and justify the proposed location of the project Sherando Park, currently owned by Frederick County, represents the very best location for soccer field development. The fact that the county will not have to acquire property for this facility means that the most costly aspect of this development has already been completed. Sherando Park also provides a location that is situated in the fastest growing area of the county and is adjacent to the new county high school. With joint use of facilities between the park and school system, the construction of additional soccer fields will benefit both agencies. 2008-2009 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Soccer Complex at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The Soccer Complex at Sherando Park will provide a safe facility to meet the demands of the county's growing youth and adult soccer programs. 2008-2009 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would be used by the entire Frederick County area to meet the demands for additional soccer fields for the growing youth and adult soccer programs within the County. The fields will not only serve the recreational needs of the community, but will also be used by the Frederick County school system. �r Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Soccer Complex at Sherando Park is not dependent upon any other planned project. The project is one element of the Master Plan for Sherando Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park completed to identify and satisfy existing recreational demands and needs of the residents. 2008-2009 Capital Improvements Plan Project Requests Page 7 • C: • 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Skateboard Park Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Sherando Park Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. 1 Bowl, 1 half pipe and open skate area Parking - 30 spaces; asphalt paved with curb islands, wheel stops; line markings and security lights Access road Fencing Landscaping/access paths Signage Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2011-12 fiscal year. 2008-2009 Capital Irnprovements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other planned project. This project was identified in the tb,- regional mrl-z completed n2001 - The project hasMaster Devei,opiuc_u+ Plan fro= L==l been included at the request of the citizenry of Frederick County. Project Priority: 12 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as 49. Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element Ist FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 Planning, 36,980 36,980 Surveying, & Design Land Acquisition Site Preparation & Improvements Construction 462,249 462,249 Furniture and Equipment Other (opening day collection) 0 1) 499,229 0 0 TOTAL 0 499,229 2008-2009 Capital Improvements Plan Project Requests rage z Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. X Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED ;FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 499,229 499,229 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL. 0 0 0 499,229 0 0 499,229 Please describe the source of funding (i.e. type of grant): There are grant funding programs for this project. If these grant programs are not funded this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. To provide recreational opportunities to the citizens of Frederick County. -1 Please describe the need for this project. Requested by the community to provide additional recreational facilities for the youth of Frederick County at Sherando Park. This project is not mandated by state or federal requirements, but it is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Development Plan for Sherando Park. Please describe and justify the proposed location of the project. The location of this project would be at Sherando Park in the open field area at the intersection of Lake View Drive and Splash Ave. This location has been identified in the Master Development Plan for Sherando Park. 2008-2009 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Skateboard Park project meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. Provide recreational programs and activities based on identified needs and available funding. 4 Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. W Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. Facilities and services should be carefully planned to meet projected needs. ■ Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The Skateboard Park will provide a facility dedicated to the safety of the participants. It will provide participants with a facility where they can pursue this recreational avenue, without interfering with vehicular or pedestrian traffic on public and private properties. 2008-2009 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Currently, there are no facilities within Frederick County to accommodate skateboarding. This project is needed to provide a safe facility to meet the recreational demands of the community. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a .n larger project? This project is not dependent upon any other planned project. This project has been included on the Master Plan Development for Sherando Park. The project has been included at the request of the citizens of Frederick County. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Requested by the community to provide a dedicated public skateboard facility, this project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. 2008-2009 Capital Improvements Plan Project Requests Page 7 • C 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUS"1rIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Softball Complex - Sherando Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Sherando Park Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Softball fields (2) - 300' radius, fully fenced, backstop, four 50 person bleachers per field, lighted concrete poles 30/20 FC, concrete deck. Access Road - 500 LF. Parking - 153 spaces, asphalt paved with curbed islands and drop off; line markings and 6 security lights. Landscaping - 100 shade trees; pine screen. Peripheral Work - General seeding - 1 acre; miscellaneous signage. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park and a site development plan has also been completed for these facilities. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2011-12 fiscal year. 2008-2009 Capital Improvements Plan Projects Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. Once this project has been completed, we will be able to retrofit_ the existing baseball/softball complex at Sherando Park for youth baseball use. Project Priority: 13 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #10. Estimate Cost (in 2007 dollars): Pa nP(10En EXPENDITURES Element Ist FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 Planning, 48,371 48,371 Surveying, & Design Land Acquisition Site Preparation & Improvements Construction 604,640 604,640 Furniture and Equipment Other (opening day collection) TOTAL 0 0 0 653,011 0 0 1 653,011 2008-2009 Capital Improvements Plan Projects Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of cot-ipaiable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) i Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 653,011 653,011 Other Fund State Grants Bondsand Debts Other Fund- raising TOTAL 0 0 0 653,011 0 0 653,011 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Projects Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a recreational facility, it will be used by the Frederick County school system. Please describe the need for this project. Presently, there are ten softball/baseball fields within the county's regional park system. Eight of ten existing fields must serve a dual purpose of facilitating youth baseball as well as youth and adult softball programs. With the increased usage of these fields, it has become more difficult to facilitate these programs. This project is needed in order for the Parks and Recreation Department to accommodate the existing demand of youth baseball and adult softball programs. Please describe and justify the proposed location of the project. Sherando Park, currently owned by Frederick County, represents the very best site for softball field development. The fact that the County will not have to acquire property for this facility means that the most costly aspect of this development has already been completed. Sherando Park also provides a location that is situated in the fastest growing area of the county and is adjacent to Sherando High School. Joint use of facilities between the park and school system has been approved, and , as a result, these fields will facilitate school activities as well as recreation programs. 2008-2009 Capital Improvements Plan Projects Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The completed development of the Softball Complex at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The Softball Complex at Sherando Park will provide a safe facility to meet the needs of the county's growing softball program for both adults and youth. 2008-2009 Capital Improvements Plan Projects Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would relieve some of the existing pressure on the Sherando Park with the continual demand for field space in southern Frederick County. The facility could also be used by the Frederick County school system. Economic Impact: Is the project essential to, or would it encourage some form of, economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Projects Requests Page 6 Q Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Softball Complex at Sherando Park project is not dependent upon any other planned project, however, once completed it will allow the existing baseball/softball complex at Sherando Park to be retrofitted for youth baseball use. The project is one element of the adopted Master Plan for Sherando Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park to satisfy existing recreational demands and needs of the residents. 2008-2009 Capital Improvements Plan Projects Requests Page 7 2005-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Baseball Complex Renovation - Sherando Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Sherando Park Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Renovate existing ball fields (Three) - Partial fencing and new backstops. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2011-12 fiscal year. 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. Renovation of this facility cannot be completed until the softball complex on the north side of Rt. 277 has been completed. Project Priority: 14 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #11. Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Planning, 3,225 3,225 Surveying, & Design Land Acquisition Site Preparation & Improvements Construction 40,317 40,317 Furniture and Equipment Other (opening day collection) TOTAL 0 0T 0 43,542 0 0 43,542 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 General 43,542 43,542 Fund Other Fund State Grants Bonds and Debts Other Fund- raising 43,542 TOTAL 0 7-77-0" 43,542 0 0 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility, presently serving as both youth baseball and adult softball fields, would be used by the "Little League" programs within the Sherando Park service area. In addition to its use as a recreational facility, the athletic complex will also be used by the Frederick County school system_. Please describe the need for this project. In its present design, the four field complex does not provide adequate diamond configuration to facilitate youth baseball programs. The backstops would need to be moved back to the required depth from home plate and taller backstops installed. Please describe and justify the proposed location of the project. The project location would be at Sherando Park which is currently owned by Frederick County. Presently, Sherando Park has six baseball/softball fields. This project would involve the relocation of the backstops of the existing ball field complex. With the site of the new county high school being adjacent to Sherando Park, there will be a joint use of these facilities and with the renovation of the fields, athletic programs can be more effectively facilitated. 2008-2009 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? is the project consistent with established policies? The renovation of the Baseball Complex at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. o Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. O Continue to develop the County's regional parks as a major source of recreational facilities and activities. ® Support a business climate conducive to economic activity and orderly economic growth. Q Provide support to travel and tourist related activities. o Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park completed in 1987. I_ Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The relocation of the backstops at this complex at Sherando Park will provide a safe facility to meet the demands of the county's growing baseball program. 2008-2009 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would relocate the backstops to a safe distance behind home plate and raise the height of the backstops. The facility would also be used by the school system. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The renovation of the Baseball Complex at Sherando Park cannot be completed until the softball complex on the north side of Route 277 has been completed. The project is part of the adopted Master Plan for Sherando Park. This project is not tied to any other project and is not part of a larger project. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Sherando Park completed to identify and satisfy existing recreational demands and needs of the residents. 2008-2009 Capital Improvements Plan Project Requests Page 7 • • :7 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Tennis/Basketball Complex - Clearbrook. Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Clearbrook Park Magisterial District: Stonewall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Tennis courts (4) - 2 sets of 2 courts each; fully fenced, chain link vinyl clad, lighted, 30 FC. Basketball courts (2) - 85'x 65' asphalt with color coating; 2 backboards each court; player benches, lighted, concrete poles, 30 FC. Shelter deck (1) - 30'x 30' octagonal shelter concrete pad, wood frame, cedar shingles, 6 picnic tables. Parking - 25 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings and 2 security lights. Landscaping - 39 shade trees. Peripheral work - general turf (8 acres); miscellaneous signage. Access paths - 1000 LF; 10' wide, asphalt paved. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Clearbrook Park. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2012-13 fiscal year. 2008-2009 Capital hnprovements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Clearbrook to satisfy existing recreational needs. Project Priority: 15 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #13. Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Element Planning, 37,913 37,913 Surveying, & Design Land Acquisition Site Preparation & Improvements Construction 473,918 473,918 Furniture and Equipment Other (opening day collection) k TOTAL 0 0 0 0 511,831 0 511,831 I 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cosi Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 511,831 511,831 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 0 075 11,831 0 511,831 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. Because Clearbrook Park is a regional facility, these facilities will be available to all county residents. Currently, there are no tennis or basketball courts in the Clearbrook Park area and, with over 166,000 park visitors annually, these facilities are needed. Please describe the need for this project. Presently, there are no tennis or basketball courts located in the Clearbrook Park area and, with park visitation over 166,000 annually, these facilities are needed. This project will reduce the gap between the number of existing tennis and basketball courts and the number of courts needed to meet the minimum standards for our service area. Development of this project will also provide this department with facilities for recreational programs. Please describe and justify the proposed location of the project. Clearbrook Park, currently owned by Frederick County, provides the very best location for tennis and basketball court development. Since the county will not have to acquire property for this facility, the most costly aspect of this development has already been completed. 2008-2009 Capital Improvements Plan Project Requests Page 4 _ a Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The development of the Tennis/Basketball Complex at Clearbrook Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Clearbrook Park. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The development of the Tennis/Basketball Complex at Clearbrook Park will provide the citizens with a facility to improve their physical and mental well being. Additionally, the project will provide Clearbrook Park with additional parking, provide paved pathways and renovate existing structures to improve the accessibility and appearance of the park. 2008-2009 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? There are currently no tennis, basketball or racquetball courts in the Clearbrook area. The development of the Tennis/Basketball Complex at Clearbrook Park will provide the residents of northern Frederick County with facilities similar to those found at Sherando Park. The project is being developed in accordance to the Master Plan for Clearbrook Park. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Co� ation with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The Tennis/Basketball Complex project at Clearbrook Park is not dependent upon any other planned project. It is one element of the adopted Master Plan for Clearbrook Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Clearbrook Park to identify and satisfy existing recreational needs of the residents. 2008-2009 Capital Improvements Plan Project Requests Page 7 • C • 2008-2009 CAPITAL IMPROVEMENTS PLAIN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Project Name Date Prepared: return to: Department of Planning and Development Frederick County, Virginia Picnic Area - Sherando 09/05/07 Agency Contact Person: James M. Doran Location of Project: Sherando Park Agency: Parks and Recreation Phone Number: 665-5678 Magisterial District: Opequon Project ]Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Restroom/concession - 625 SF masonry and wood with asphalt shingles; limited concession hookup; 1500 SF plaza. Picnic shelter (4) with plaza - 24'x 24; 6 picnic tables each; concrete pad, wood frame structure; cedar shingles, skylights, stain, electric and water outlets. Playground area. Access paths - 1000 LF; 10' wide; asphalt paved. Access road - 50 LF; 24' wide Parking - 94 spaces; asphalt paved with curbed islands and concrete wheel stops; line markings and 4 security lights. Landscaping - 15 shade trees. Peripheral work - general turf (3 acres); miscellaneous signage. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Sherando Park. 2008-2009 Capital Improvements Plan Project Requests Page 1 The Parks and Recreation Commission is requesting that this project be funded and completed during the 2012-13 fiscal year. i Coordination: If the project is dependent upon or is being planned in con,unction with any other proj ect(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Sherando Park to satisfy existing recreational needs. Project Priority: 16 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #14. Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 Total Planning, 57,936 57,936 Surveying, & Design Land Acquisition Site Preparation & Improvements Construction 724,204 724,204 Furniture and Equipment Other (opening day collection) TOTAL e. OF -0 0 0 782,140 0 782,140 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 General 782,140 782,140 Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 0 0 782,140 0 782,140 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justirication: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. These facilities would be used by the Sherando Park service area and the southwestern part of Frederick County. With the growth in this area of the county and being deficient in passive recreational opportunities at Sherando Park, the Commission is recommending this project be included. Please describe the need for this project. Presently, there are only five (5) picnic areas (shelters) within Sherando Park. This development is needed to reduce the gap between the number of existing facilities and the minimum standards for the Sherando Park service area and southeastern Frederick County. With over 300,000 visitors annually, five picnic shelters do not accommodate the demand. i Please describe and justify the proposed location of the project. Since Sherando Park is owned by Frederick County and the acquisition of property will not be necessary, the most costly aspect of this development has been completed. Sherando Park also provides a site which is situated in the fastest growing area of the county. 2008-2009 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Picnic Area project at Sherando Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Sherando Park. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The development of the Picnic Area project will provide the citizens with a facility to improve their physical and mental well being. Additionally, the project will provide Sherando Park with additional parking, provide paved pathways and additional facilities to improve the accessibility and availability of recreational opportunities within the park. 2008-2009 Capital Improvements Plan Project Requests Page 5 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development and completes one element of the Master Plan for Sherando Park. ■ Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? These facilities will provide Sherando Park with picnic areas available for general use. In addition, the project will provide much needed facility development within the park to meet the recreational demands of the citizens of Sherando Park service area. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: 2008-2009 Capital Improvements Plan Project Requests Page 6 Is the project necessary for the successful completion of other projects? Is the project part of a larger project? The project is not dependent upon any other planned project. It is one element of the Master Plan fairehern tin Pnrk r,Cmnlatt-d !11'n 1987. r Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project is part of the Master Plan for Sherando Park completed to identify and satisfy existing recreational demands and needs of the residents. 2008-2009 Capital Improvements Plan Project Requests Page 7 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Shelter/Stage Seating - Clearbrook Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Clearbrook Park Magisterial District: Stonewall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Existing restrooms - clean, repair, paint and refurbish, signage. Access paths - 1000 LF; 10' wide; asphalt paved. Shelter/Stage - sound stage; sound system; lighting; 6300 SF; wood decking, stairs and miscellaneous site development. Peripheral work - general turf (1 acre); miscellaneous signage. Lake Renovation Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. This project is reflected in the Master Plan for Clearbrook Park. The Parks and Recreation Commission is requesting that this project be funded and completed during fiscal year 2012-13. 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned' conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This protect is not dependent upon any other project planned. This project was planned as one element of the Master Development Plan for Clearbrook Park to satisry existing recreational needs. Project Priority: 17 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #15. i Estimate Cost (in 2007 dollars): PROPOSED EXPENDITURES 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 E2012/13 Beyond FY 2013 Total Element 36,632 36,632 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements 457,900 457,900 Construction Furniture and Equipment Other (opening day collection) TOTAL To 0 0 0 494,532 0 494,532 2008-2009 Capital Improvements Plan Project Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. C.osL of coIIlpalaole laclllty or equi rnent X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 494,532 494,532 Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 0 0 0 1 0 494,5321 0 494,532 Please describe the source of funding (i.e. type of grant): There are presently no federal or state grant monies available. As a result, this project would need to be funded through the County Capital Improvement Fund, by donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This facility would be used by the entire Winchester -Frederick County area. Please describe the need for this project. Presently, there are no facilities to accommodate cultural arts programs within the county's park system. This project is needed to provide a facility for cultural activities. Please describe and justify the proposed location of the project. Clearbrook Park, currently owned by Frederick County, represents the very best location for facilitating cultural events. The fact that the county will not have to acquire property for this project means that a significant cost has already been completed. Clearbrook Park, with its existing park characteristics and cultural features also provides the best location for our service area. 2008-2009 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Shelter/Stage Seating project at Clearbrook Park meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Ensure that appropriate open space and recreational facilities are provided in urban and rural areas. • Continue to develop the County's regional parks as a major source of recreational facilities and activities. • Support a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recommendations for the development of parks and recreation facilities, as well as supporting economic development and the travel and tourism industry in the county. Additionally, the project is identified in the Master Plan for Clearbrook Park. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The project provides facilities to enhance the physical and mental well being of the citizens of Frederick County. In addition, the project renovates existing facilities and improves the accessibility and appearance of the park. 2008-2009 Capital Improvements Plan Project Requests Page 5 i Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. In addition, the project is part of the Master Plan for Clearbrook Park. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Currently, there are no facilities to accommodate cultural programming within the county's park system. This,project is needed to provide a facility for development of cultural arts programming to meet the recreational demands of the community. In addition, the project is being developed in accordance to the Master Plan for Clearbrook Park. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. 2008-2009 Capital Improvements Plan Project Requests Page 6 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project not dependent upon any other planned project. It is one element of the adopted Master Plan for Clearbrook Park. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project has been identified by the Parks and Recreation Commission and the County's Capital Improvements Plan. Additionally, the project has been identified as part of the Master Plan for Clearbrook Park to identify and satisfy existing recreational needs of the residents. 2008-2009 Capital Improvements Plan Project Requests Page 7 n .� C� • 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Multi -Generational Community Center Date Prepared: 09/05/07 Agency: Parks and Recreation Agency Contact Person: James M. Doran Phone Number: 665-5678 Location of Project: Sherando Park Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The Field House project would be approximately 44,000 square feet and include an indoor area large enough to accommodate a 1/16 mile meter track and a minimum of two basketball courts. This court area would also be designed for utilization by indoor soccer, baseball, softball, wrestling, volleyball, tennis and badminton with the installation of in -floor sleeves and drop curtains or partitions. This area could also be used for special events such as dances, proms, music festivals, garden and home, outdoor, craft, antique, quilt, or boat shows, thus providing a flexible facility for a multitude of activities to take place at one time. The facility would also house a fitness center, multipurpose rooms, office, storage, and locker rooms. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Parks and Recreation Commission is requesting that this project be funded and completed during the 2012-13 fiscal year. 2008-2009 Capital Improvements Plan Projects Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon any other project planned. Project Priority: 18 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previously listed as #16 and has been Estimate Cost (in 2007 dollars): from the Indoor Swimming Pool Proi ect. PROPOSED EXPENDII'UHEN 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/1.2 5th FY 2012/13 Beyond FY 2013 Total Element 634,269 634,269 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction 7,928,360 7,928,360 Furniture and Equipment Other (opening day collection) TOTAL 0 0 0 0 8,562,629 0 r8,562,629 2008-2009 Capital Improvements Plan Projects Requests Page 2 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 2010/11 4th FY 2011/12 5th FY 2012/13 Beyond FY 2013 TOTAL General Fund 8,562,629 8,562,629 Other Fund State Grants Bondsand Debts Other Fund- raising TOTAL 0 0 0 0 8,562,629 0 8,562,629 Please describe the source of funding (i.e. type of grant): Presently, there are no federal or state grant monies available for this project. As a result, this project would need to be funded through the County Capital Improvement Fund, through donations or by funds generated through the collection of proffers. If federal, state or any other grant monies become available, they will be actively pursued by this department. 2006-2007 Capital Improvements Plan Projects Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. Since its inception, the Parks and Recreation Department has relied solely on the use of the county public schools to house our programs. This arrangement was adequate when the department first started out, but now the department offers over 750 programs annually and at this same time, space within the schools is more difficult to secure. This has created a situation where the department can no longer meet the programming and facility needs of the county residents. By constructing the Multi -Generational Community Center facility, it would permit the department to meet citizen programming demands, provide an instructional facility, as well as provide the area with a facility that would attract new businesses to the community. This facility would be available to all area residents. ■ Please describe the need for this project. As stated above the Department and the community have outgrown the use of school facilities for programming. In the past four years, the Department has experienced a fifty-four percent increase in program offerings. The construction of this project will provide a facility the Department will be able to offer year round recreational programming to the residents of Frederick County. Please describe and justify the proposed location of the project. The Multi -Generational Community Center facility should be located in an area convenient to the major transportation corridors of the county on a county proffered site. However, as an alternative one of the two county regional parks could be used to house the facility, since these locations are already identified as centers for recreation programs and activities. Additionally, locating the facility on property already owned by the county would reduce development costs. 2006-2007 Capital Improvements Plan Projects Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The Multi -Generational Community Center project meets the following County comprehensive planning goals: • Contribute to the physical, mental, and cultural needs of the community, its economic and social well-being, and its sense of civic pride and social responsibility through a complete program of parks and recreation. • Provide recreational programs and activities based on identified needs and available funding. • Continues to develop the County's regional parks as a major source of recreational facilities and activities. • Supports a business climate conducive to economic activity and orderly economic growth. • Provide support to travel and tourist related activities. • Facilities and services should be carefully planned to meet projected needs. The project meets policy recominendations for the development of parks and recreation facilities, and programs, as well as supporting economic development in the County through the support of businesses and the travel and tourism industry. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The Multi -Generational Community Center project addresses the need for an indoor recreational facility in Frederick County. The construction of this facility will provide the community with a public facility that could be used for not only recreational pursuits, also wellness programs. In addition, the development of this project would assist in reducing overcrowding in the school facilities and provide a new outlet to expand the existing scholastic activities programs within the schools. 2006-2007 Capital Improvements Plan Projects Requests Page 5 m Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The project is not mandated by state or federal requirements, but is in compliance with the adopted County Comprehensive Plan for recreational facility development. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? in initial stages of planning, the Multi -Generational Community Center project is projected to potentially serve over 150 community organizations and groups. This assistance would be provided in either facility or programming provisions within the facility. ■ Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Studies have shown that the provision of park and recreational facilities and programs are a primary consideration when locating or expanding business development within a community. The financial investment in recreation projects and services pay dividends throughout the community equating to a higher return than the original outlay. Parks and recreation services contribute to the physical and mental well being of the citizens, provide for a more productive work force and preventative health services, as well as serving as a catalyst for the tourism and travel industry. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? 2006-2007 Capital Improvements Plan Projects Requests rage o The Multi -Generational Community Center project is not dependent upon another project. However, when this facility is constructed adjoining the indoor pool facility, development and construction costs would be reduced. E Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The Multi -Generational Community Center project has been identified by the Recreation Commission and the County's Capital Improvements Plan. A Parks and Recreation Commission sub -committee has been formed to determine the final size and content of the facility. In addition, the Commission has prepared a user survey to solicit input from community organizations who would benefit from the facility. 2006-2007 Capital Improvements Plan Projects Requests Page 7 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Gainesboro Citizens' Convenience Site Date Prepared: August 31, 2007 Agency: Public Works Agency Contact Person: H. Strawsnyder, Jr., P.E. Phone Number: 665-5643 Location of Project: North Frederick Pike Magisterial District: Back Creek Project Description: ive a brief (1-2)paragraph escription of watt e project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The relocation of the Gainesboro citizens' convenience site to property located within the Gainesboro community is planned for the 08/09 fiscal year. Design work will be completed during the current fiscal year. A fenced two -acre site will be constructed in the rear left portion of the site behind the two existing buildings. This project will require several months to complete and include fencing, earthwork, retaining walls, electric, lighting, paving and landscaping. Schedule: the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Design work to be conducted in-house during the current fiscal year. Construction anticipated for FY 08/09. 2008-2009 Capital Improvements Plan Project RequestsPage 1 Coordination: It the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. It is not intended that this project's construction disrupt or conflict other potential uses for the existing structures. Project Priority: previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previous priority: 3/County Administration List Current status: Design request reduced to $9,200 in FY 07/08 budget. In-house design work will begin when Clear Brook relocation is complete. 2008-2009 Capital Improvements Plan Project RequestsPage 2 Estimate os m2TM6 dollars): PROPOSED EXPENDITURES Element 1" FY 2nd FY 3rd FY 4th FY 5th FY Beyon Total 2008/0 120,000 2009/1 2010/11 2011/12 2012/13 d FY 9 0 2013 Planning, 20,000 Surveying, & Design Land Acquisition Site Preparation 200,000 200,000 Improvements Construction 100,000 100,000 Furniture and 125,000 125,000 Equipment Other (opening Clay collection) TOTAL 445,000 445,000 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. x Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project RequestsPage 3 Source of tun ing: Indicate the projected amount tor each tunding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyon TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 d FY 2013 General 445,000 445,000 Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 445,000 j 445,000 Please describe the source of funding (i.e. type of grant): 2008-2009 Capital Improvements Plan Project RequestsPage 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. Approximately 2,500 residents are served by the Gainesboro facility. The refuse site serves a wide geographic area from Gainesboro westward to the Cross Junction, Whitacre and Reynolds Store communities. According to a recent survey, nearly 300 vehicles visit the site on any given Saturday. This represents a 66 percent increase over 2003 figures. During June of 2007, 5,331 vehicles used the facility. As more residents move into the western end of the county where curbside pickup is more expensive or nonexistent, this number will continue to grow. Please describe the need fort is project. The relocation of the Gainesboro citizens' convenience site is needed in order to provide adequate trash disposal service for citizens living in the western end of the county (Gainesboro, Cross Junction, Whitacre, Reynolds Store). The existing site is substandard compared to all other county solid waste disposal facilities. The site is little more than a pull -off area along Gainesboro Road (Old Route 522 North). Due to its location between the road and Back Creek, the existing site cannot be expanded to provide safe ingress and egress and fencing to mitigate illegal dumping. Recycling opportunities at this site are also limited by the lack of adequate space for collection containers. Please describe and justify— the proposed location ot the project. Acquiring property on which to locate a convenience site is difficult at best. By far the most economical and feasible option for the county is to locate such solid waste facilities on county - owned property whenever possible. Relocation affords the county a rare opportunity to vastly improve solid waste services to those living in the western end of the county by constructing an expanded facility that is in close proximity to the existing one, thereby convenient to users, 2008-2009 Capital Improvements Plan Project RequestsPage 5 easily accessible, landscaped and well-maintained. Furthermore, county facilities tend to build a sense of community in rural areas. 2008-2009 Capital Improvements Plan Project RequestsPage 6 Conformance tote ompre ensive an: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The proposal conforms to the department's and county's objectives of improving basic services to citizens. As previously stated, constructing a facility on property already owned by the county or obtaining a no -cost or low-cost lease arrangement is by far the most fiscally responsible method by which to better serve the disposal needs of those living in the western end. Public Health,Safety, or a are: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The current site is a health hazard for those utilizing the facility. It is overrun by rodents and snakes due to its proximity to Back Creek. It is also dangerous for vehicles entering and leaving the site since it is much too small to properly accommodate traffic. It is the department's desire to provide an expanded and improved facility to meet future refuse disposal needs and improve worker conditions and safety. 2008-2009 Capital Improvements Plan Project RequestsPage 7 Legal equirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. quota a ism ution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? M conomic mpact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? The project would reduce refuse collection operating costs. Due to the lack of a fence and the Gainesboro site's relatively remote location, more than at any other refuse site, staff time is consumed by policing the site in order to head off illegal dumpers and clearing refuse and bulky items such as furniture, construction debris and appliances left on the ground after hours. Relocation would also remove an eyesore from the side of Old Gainesboro Road to an area where it can be better managed and screened by appropriate landscaping. 2008-2009 Capital Improvements Plan Project RequestsPage 8 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No. However, it has been a long-term objective of the department for a number of years to secure property on which to locate an expanded facility. PublicSupport: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. A fenced, expanded site would not only better serve Gainesboro area residents, but also reduce, if not completely eliminate illegal dumping. The current site is rather remote and unsecured. Therefore, illegal dumping has been an on-going problem. The department believes residents living in the immediate area will welcome an end to this situation. 2008-2009 Capital Improvements Plan Project RequestsPage 9 2008-2009 Capital Improvements Plan Project RequestsPage 10 0 0 2008-2009 CAPITAL. IWROVEMENTS PLAN INDIVIDUAL. DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Gore Can Site Expansion Date Prepared: August 31, 2007 Agency: Public Works Agency Contact Person: H. Strawsnyder, Jr. P.E. Phone Number: 665-5643 Location of Project: Sand Mine Road Magisterial District: Back Creek Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. The project will expand refuse collection capacity at Gore by installing a surplus trash compactor. With the relocation of the Gainesboro site and purchase of new equipment, there will be an available compactor. Installation of a compactor at Gore will drive down collection costs at the site where trash is now collected in 10 8 -yard boxes. In order to accomplish this, and account for improved traffic flow and the construction of necessary concrete walls, the site will be expanded onto an adjoining parcel. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Design work is anticipated for FY 08/09 with actual construction during the following fiscal year. 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. A surplus compactor will become available during FY 08/09 with the relocation of the Gainesboro site. Heavy use at the Gainesboro site will mandate a new, larger trash compactor. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Previous priority: 4/County Administrative List Current status: No funds allocated. 2008-2009 Capital Improvements Plan Project Requests Page 2 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element V FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2008/09 2009/10 2010111 2011/12 2012/13 FY 2013 i Planning, 50,000 50,000 Surveying, & "esign Land Acquisition Site Preparation 305,000 305,000 & Improvements Construction 40,000 411,000 Furniture and 25,000 25,000 Equipment Other (opening clay collection) TOTAL 50,000 370,000 420,000 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. x Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 3 Source of Funding: Indicate the projected amount for each funding source. -9-"n1DnQwn RUNT"INc--,nvRCFS Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 201.0/11 2011/12 2012/13 FY 2013 General 50,000 370,000 420,000 Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 50,000 370,000 420,000 Please describe the source of funding (Le_ type of grant): 2008-2009 Capital Improvements Plan Project Requests Page 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. Population in the Gore community is 2,025, according to the regional planning district commission (767 dwellings). Up to 170 vehicles visit the can site each weekend. Saturday usage has increased by 17 percent since 2003. According to a staff survey, 2,376 vehicles used the Gore site during June of 2007. 9 Please describe the need for this project_ This project will easily pay for itself in lower refuse collection costs since all refuse would be compacted before transport. Also, with a compactor in place, refuse would be contained in an enclosed receiver can, reducing blowing litter, odor and vectors, all of which can be a problem when using open collection cans. This project would also provide much-needed capacity during heavy flow times such as weekends and holidays. All 10 containers now on site fill to capacity during Saturday afternoons and the Sunday shift when up to 170 vehicles visit the facility_ A 40 -yard roll -off is placed during the Christmas holidays to provide for increased trash generation. An upgraded site would meet the future solid waste demands of a growing community. Please describe and justify the proposed location of the project. Proposed expansion location is adjacent to the existing can site. Intent is to make the best possible usepf existing equip egt while lowering ncosts in the Gore service area. 2008-2009 Capital Improvements Plan Project Requests Page 5 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Flan? Is the project consistent with established policies? The proposal conforms to the department's and county's goal of reducing operational costs whenever feasible. This project has the added benefit of improving service and providing for future waste disposal needs in the Gore community. a Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The project would improve conditions at the Gore refuse collection site in that all trash would be compacted and contained in a single enclosed container, reducing the potential for odor, blowing litter and vectors. 2008-2009 Capital Improvements Plan Project Requests Page 6 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? No. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? The project will significantly reduce collection costs by compacting trash before it is hauled away to the landfill cutting the number of trips the county's waste hauler must make to the western end of the county_ In today's dollars, hauling costs would be reduced from just over $3,000 a month to $800 a month. Obviously, there is a limited amount of space at the current site and a limited number of 8 -yard boxes which can be placed to collect refuse. In the near future, it will become necessary for the waste hauler to make an extra trip to Gore in order to provide adequate weekend capacity_ This will greatly increase operational costs. 2008-2009 Capital Improvements Plan Project Requests Page 7 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. From the feedback received by attendants working the Gore site, the department is certain that residents in the area enjoy having a clean, well-managed waste disposal facility nearby. It is important that the county maintain this service while working to curtail costs. The department believes that the public is supportive anytime better use can be made of tax dollars. 2008-2009 Capital Improvements Plan Project Requests Page 8 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Frederick County Fire & Rescue Station 22 Date Prepared: September 28, 2007 Agency: Fire and Rescue Department Agency Contact Person: Gary A. DuBrueler Phone Number: 540-665-5618 Location of Project: Fairfax Pike East Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construct a two bay Fire and Rescue Station with satellite Sheriff's office and County office space for treasure, commissioner of the revenue, and BOS office with meeting room. The station will be located in the area of Fairfax Pike east of White Oak Road to provide service for the heavy growth area east of Stephens City. An approximate three -acre site will be needed to accommodate this facility. The fire station will be approximately a 10,000 sq ft facility to house an engine and ambulance. Those who would occupy the facility will determine the size of the satellite offices. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. N/A 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. Satellite office space for Sheriff's office, Treasure, Commissioner of the Revenue, and BOS office. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Listed #3 under County Administration. No progress on project at this point. 2008-2009 Capital Improvements Plan Project Requests rage Estimate Cost (in 2006 dollars): PROPOSED EXPENDYTU RES Element 1" FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 Planning, 50,000 50,000 Surveying, & Design Land Acquisition 300,000 300,000 Site Preparation 50,000 50,000 & Improvements Construction 1,100,000 1,100,000 Furniture and 600,000 600,000 Equipment Other (opening 1,000,000 1,000,000 day collection) TOTAL 41,10,000 1,100,000 1,500,000 r 3,100,000 MMITUIMUMMM - 13asis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 3 Source of Funding: Indicate the projected amount for each funding source. PRnPOCF.D FUNDTNG SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012113 FY 2013 General 100,000 1,100,000 1,600,000 2,800,000 Fund Other Fund 300,000 300,000 State Grants Bonds and Debts Other Fund- raising TOTAL 400,000 1,100,000 1,600,000 3,100,000 Please describe the source of funding (i.e. type of grant): There is a possibility of proffers in the form of cash and/or property. State EMS Grant funds Federal Fire Grant funds 2008-2009 Capital Improvements Plan Project Requests Yage 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This development is scheduled to be an active adult resort gated community with age restrictions on 80% of the homes above 55 and the other 20% above 45. The developer's master plan will allow for 2130 individual dwelling units using a mix of housing types. MOMMIRMAM Please describe the need for this project. This project would serve the rapidly growing southeastern Frederick County. One of the main requirements for this facility is the development of the Shenandoah project at Lake Frederick. The site work for this development was started in the early part of 2005. With the Stephens City fire and rescue service area population the largest in the County the increase in population and demographics brought about by the development will far exceed the resources available to provide adequate protection in this area of the County. MEWSWEIMM Please describe and justify the proposed location of the project. The project would be located in the eastern area of Fairfax Pike east of White Oak Road. This location would allow the necessary response to all entrances of the Shenandoah project as well as to other locations of high growth from Stephens City to Front Royal Pike. 2008-2009 Capital Improvements Plan Project Requests Page 5 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is incorporated into the County's Comprehensive Plan to meet the goals and objectives of emergency services to the residents and visitors of Frederick County. This will be the first facility project of this type to be constructed in the County by the Fire and Rescue Department. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project would greatly improve fire and emergency medical responses to the southeastern area of Frederick County and provide assistance to surrounding response areas. This has a positive effect on the health, safety, and welfare of our citizen's and visitors 2008-2009 Capital Improvements Plan Project Requests Page 6 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? The jurisdiction having authority is responsible for providing the necessary fire and emergency medical service to its citizens. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The project would provide for a decreased response time to the citizens in the immediate area thus increasing service to that segment of the population. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? A cost effect could be realized by home and business owners in the area in a decrease in insurance premiums. 2008-2009 Capital Improvements Plan Project Requests Page 7 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project is not necessary for the completion of other projects but is part of a proposed County satellite office project. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. No official information has been disseminated to the general public to support or not support the project. It was the intention of the Shenandoah development to have a fire and rescue station in or near its project due to the age restrictions within the community. Further discussions have taken place in planning commission meetings about a fire station being needed east of 181 during development talks because of the traffic situation at Fairfax Pike and 18 1. 2008-2009 Capital Improvements Plan Project Requests rage o 2008-2009 Capital Improvements Plan Project Requests Page 9 • �7 L: 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Round Hill Co. 15 Fire Station Relocation Date Prepared: October 6, 2007 Agency: Fire and Rescue Department Agency Contact Person: Gary A. DuBrueler Phone Number: 540-665-5618 Location of Project: Round Hill Community Magisterial District: Back Creek Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Project includes the relocation and building of an approximately 22,000 sq. ft. facility to accommodate ten or more pieces of emergency equipment. This facility will also be able to accommodate living and sleeping quarters. A community center is also planned with this project and will be approximately 10,000 sq. ft. accommodating 400 persons for holding fundraising events. The entire project will be relocated to an area of 3 to 5 acres. This information is submitted on behalf of the Round Hill Community Volunteer Fire and Rescue Company. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Currently in planning phase. 2008-2009 Capital hnprovements Plan Project Requests Page 1 Coordination: If the project is dependent upon oris being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. No Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Number 4 under County Administration No progress on project. 2008-2009 Capital Improvements Plan Project Requests Page 2 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2008/09 2009/10 2010/11 201.1/12 2012/13 FY 2013 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening clay collection) TOTAL Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) No Cost estimates done 2008-2009 Capital Improvements Plan Project Requests Page 3 Source of Funding: Indicate the projected amount for each funding source. PPnPnCF.D FYINDTNG SO IRCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising s TOTAL Please describe the source of funding (i.e. type of grant): 2008-2009 Capital Improvements Plan Project Requests Page 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. First due population for the 2000 censes was 8,089. The continued growth in the area has brought additional commercial development (Walmart, hotels, and planned development by the hospital, shopping and restaurants). The area includes a high school and elementary school. Please describe the need for this project. There is a dire need to replace the existing 50+ -year-old facility that does not meet the needs of the department and is not structurally sound. Please describe and justify the proposed location of the project. The facility will be located in the Round Hill community to serve their citizens. 2008-2009 Capital Improvements Plan Project Requests Page 5 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Project is a Round Hill Volunteer Fire and Rescue Project. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? As an established fire and rescue company within Frederick County, our mission is continued and improved service to the citizens and visitors of the County. 2008-2009 Capital Improvements Plan Project Requests Page 0 7'..R _:.:,,..r '�-t::: A:'!XK4rlPitN".:4cu'9>'7':x2Y=F ...sdS r._Yi86ro'. d:t`•->�:i= Uti _: "=.fi1' ., Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Jurisdiction having authority is responsible to provide fire and EMS service to its citizens. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Will provide services that may effect insurance rates for the home owners and businesses of the community. 2008-2009 Capital Improvements Plan Project Requests Page 7 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Not determined 2008-2009 Capital Improvements Plan Project Requests Page 8 2008-2UU9 capital Improvements Plan Project Requests Page 9 0 0 Project Name Date Prepared: 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Fire Station 13 Relocation August 31, 2007 Agency Contact Person: Lloyd C. Winters Location of Project: Clear Brook, VA Agency: Clear Brook Vol. Fire and Rescue Phone Number: 540-667-9300 Magisterial District: Stonewall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. At the present time the Clear Brook Vol. Fire & Rescue has outgrown the existing building with the equipment on hand, the call volume, the staffing of 24 hour personnel and the traffic at the existing location. We are proposing a new facility to be located on Rt. 11 either North or South of Brucetown Road. The building is to be six (6) drive through bays, administration, eating and sleeping facilities along with a dining hall. The estimated size of the structure is to be approximately 28,000 square feet. This upgrade of the facility will help to provide the needed space for Fire and EMS services for the community of Clear Brook. Administration, Day Kitchen, 6 Drive Through Bays Social/Dining Hall Day Room, Sleepin; = If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. N/A 2008-2009 Capital Improvements Plan Project Requests Page 1 Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: N/A 2008-2009 Capital Improvements Plan Project Requests Page 2 DO Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element 1St FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 Planning, 60,000 60,000 Surveying, & Design Land Acquisition Site Preparation 50,000 50,000 & Improvements Construction 1,400,000 1,400,000 Furniture and 20,000 20,000 Equipment Other (opening dory collection) TOTAL 1,530,000 l ,.530,000 s Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 3 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 General County 80,000 85,000 85,000 90,000 90,000 510,000 Fund 80,000 Other Fund State Grants Bonds and Debts Other 52,000 55,000 57,500 60,000 65,000 70,000 359,500 Fund- raising TOTAL 132,000 135,000 T142,500 145,000 155,000 160,000 869,500 Please describe the source of funding (i.e. type of grant): The company has an annual yard party, fund drive letter and monthly pancake breakfast that yields approximately $52,000 (yard party - $20,000, pancake breakfast - $12,000, fund drive letter - $30,000). The County EMS and Fire contribution is approximately $80,000.00. 2008-2009 Capital Improvements Plan Project Requests Page 4 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. At present time the Clear Brook Vol. Fire and Rescue serves the northern Frederick County area, 66 square miles. We have two (2) industrial parks, four (4) trailer parks, two (2) large truck stops, one (1) school, eight (8) churches and a number of small businesses. We also at this time house the County ladder truck. 6,789 2000 Census Please describe the need for this project. To enlarge, update the building we would be able to better fill the needs of our community, have a larger site for emergency relief to shelter during emergencies, upgrade our equipment as the need arises for the community growth, i.e., additional subdivisions: Stephenson Village, Green Spring Acres, Gordon Dale — east side, Apple Glenn, Glenn Dobbin, Semples Development, and additional homes along routes that are single family; increased traffic on I-81, industrial at I-81 and Exit 323. Please describe and justify the proposed location of the project. The Route 11 location would allow for better access and quicker response, better geographic location during emergencies and allow for possible growth, if required. 2008-2009 Capital Improvements Plan Project Requests Page 5 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? In accordance to the comprehensive plan, will not change but to update existing services to be provided. RNMORMSM '11 Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? It provides a greater margin of safety and removes the risk of accidents at the intersection of Rt. 1 I and Brucetown Road. The new station is necessary to provide and enhanced service to the community and the industrial areas. 2008-2009 Capital Improvements Plan Project Requests Page 6 _ -.. r„_ .. 3., f..'1 -:;i Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Yes, this would meet all of the needs of the population and growth of the Community. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Value increases of the services would possibly decrease the insurance premiums based on the ISO rating system. 2008-2009 Capital Improvements Plan Project Requests Page 7 Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The Clear Brook community, through viable contact, has indicated that the station needs to be larger and located to better serve the community. 2008-2009 Capital Improvements Plan Project Requests Page 8 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Widening of Route 11 North to the WV State Line Date Prepared: 9/16/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: Route 11 North of Winchester Magisterial District: Stonewall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Improve Route 11 to a divided 4 and 6 lane facility as detailed in the Eastern Road Plan. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Funding and planning for this project is not currently advanced to the point where an accurate schedule can be projected. i Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. There are a number of development associated improvements in the area that this project is not dependent upon, but which will be taken into consideration when planning the improvements. s� Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 i Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element ct �.�r i r Y r. 2nd r Y _,-3 T, t7 3. u r i A�1. UX7 ��.. � 1 Gth FV 5 BeyoLd TntNl 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening- openingday daycollection) 1$47.8 TOTAL M Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) Costs from the Winfred MPO Long Range Plan. 2007-2008 Capital Improvements Plan Project Requests Yage 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL $47.8 M Please describe the source of funding (i.e. type of grant): While $47.8 M is the projected cost based upon the above referenced plan, the actual allocation by funding source would be premature at this time. It is anticipated that much or all of this cost would be absorbed by the coming development which makes the roadway's implementation necessary. 2007-2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a regional transportation improvement that will address congestion over a large area of the county and address coming development to the surrounding area. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location would be along the existing corridor. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in the adopted Eastern Road Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public by reducing congestion and improving the flow of traffic. 2007-2008 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a region wide benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Transportation projects such as this one, by their very nature attract additional economic development. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No, but it is necessary to accommodate the comprehensive planned land uses for this area. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearings. 2007.2008 Capital Improvements Plan Project Requests Page 5 :7 • 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Revenue Sharing Date Prepared: 9/16/2007 Agency: Plam- ing Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: County Wide Magisterial District: All Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Plan to address changes in the revenue sharing program. Current state code, while allowing localities to apply for up to $1 M under the program only allow for '/z of those dollars to come from proffers. This creates a requirement for a minimum of $500,000 annually from County funds to apply for the maximum in revenue sharing on an annual basis. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Annual application process. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and JOO$3.0 Equipment Other (opening day collection) TOTAL $500,000 $500,000 $500,000 $500,000 $500,000 NI Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) Annual expectation of revenue sharing match required from local funds based upon State Code. 2007-2008 Capital Improvements Plan Project Requests rage Source of Funding: Indicate the projected amount for each fiznding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3.0 M Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL $500,000 $500,000 $500,000 T-$500,000 $500,000 $500,000 $3.0 M Please describe the source of funding (i.e. type of grant): Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. These funds are used to address projects as determined by the Board of Supervisors on an annual basis. 2007-2008 Capital Improvements Plan Project Requests Page 3 Please describe the need for this project. Based upon State Code, if the county wishes to apply for the full $1 M in revenue sharing, we must be prepared to pay 50% of the match or $500,000 from local funds. Please describe and justify the proposed location of the project. County Wide Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? NA Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? These projects improves the safety for the traveling public. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. 2007-2008 Capital Improvements Plan Project Requests Page 4 Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? These projects do not highlight any specific group, but are a congestion and safety benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Many transportation projects, by their very nature offer opportunities for additional economic development. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearing. 2007-2008 Capital Improvements Plan Project Requests Page 5 • :7 • 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planninq_ and Development Frederick County, VA Project Name: Inverlee Way Date Prepared: 9/16/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: From Senseny Road to Route 50 Magisterial District: Red Bud and Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construct a 4 Lane divided roadway beginning at Senseny Road and going south to Route 50. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Funding and planning for this project is not currently advanced to the point where an accurate schedule can be projected. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is being planned in conjunction with improvements to Senseny Road and surrounding development. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element 1St FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $10.2 M Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) Using unit costs from the Winfred MPO Long Range Plan. 2007-2008 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL $10.2 M Please describe the source of funding (i.e. type of grant): While $10.2 M is the projected cost based upon the above referenced plan, the actual allocation by funding source would be premature at this time. It is anticipated that much of this cost will be addressed via new development and the revenue sharing program. 2007-2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a regional transportation improvement that will address congestion and provide and additional needed link between Senseny Road and Route 50. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location is as identified by joint planning efforts between the county and VDOT. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in the adopted Eastern Road Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public by reducing congestion and offering additional travel alternatives. 2007-2008 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a region wide benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Transportation projects such as this one, by their very nature attract additional economic development. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? II Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised 2007-2008 Capital Improvements Plan Project Requests Page 5 public meetings and hearing. 2007-2008 Capital Improvements Plan Project Requests Page 6 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Fox Drive Date Prepared: 9/16/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: Fox Drive where it intersects with Route 522 Magisterial District: Stonewall Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Add additional turning lane(s) to Fox Drive where it intersects with Route 522. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Funding and planning for this project is not currently advanced to the point where an accurate schedule can be projected. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. E 7 Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) $250,000 TOTAL Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2007-2008 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising $250,000 TOTAL Please describe the source of funding (i.e. type of grant): While $250,000 is the projected cost based upon the above referenced plan, the actual allocation by funding source would be premature at this time. It is anticipated that this cost will be addressed the revenue sharing program. 2007-2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a transportation improvement that will address congestion at this intersection. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location is at the existing intersection point. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in Secondary Road Improvements Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public by reducing congestion. 2007-2008 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a congestion benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? IM Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearing. 2007-2008 Capital Improvements Plan Project Requests Page 5 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Exit 307 Relocation Date Prepared: 9/16/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: South of Existing Exit 307 Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construct a relocated Exit 307 interchange. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Funding and planning for this project is not currently advanced to the point where an accurate schedule can be projected. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon, but is being coordinated with the Warrior Drive extension and Stephens City bypass. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Not previously included. 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PRnPncF.n EXPENDITURES Element 1st FY 2007/08 2nd FY 2008/09 3rd FY 2009/10 4th FY 2010/11 5th FY 2011/12 Beyond FY 2012 Total Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $60 M Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) VDOT Planning level estimate. 7-2008 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL 17 7 $60 M Please describe the source of funding (i.e. type of grant): While $60 M is the projected cost based upon the above referenced plan, the actual allocation by funding source would be premature at this time. It is anticipated that much or all of this cost would be absorbed by the coming development which makes the roadway's implementation necessary. 2007-2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a regional transportation improvement that will address congestion in many areas of the county and address coming development to the surrounding area. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location is as identified by joint planning efforts between the county, town and VDOT. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in the adopted Eastern Road Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public by reducing congestion and offering additional travel alternatives. 7-2008 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a region wide benefit. Economic Impact: Is the project essential to; or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Transportation projects such as this one, by their very nature attract additional economic development. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project is the critical link to the Warrior Drive extension and the Stephens City bypass. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearings. 2007-2008 Capital Improvements Plan Project Requests Page 5 2007-2008 Capital Improvements Plan Project Requests rage b 2007-2008 Capital Improvements Plan Project Requests Page 7 • '7 • 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Blossom Drive Date Prepared: 9/16/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: Blossom Drive at Route 7 Magisterial District: Red Bud Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Add additional turning lane(s) at Blossom and Route 7. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Funding and planning for this project is not currently advanced to the point where an accurate schedule can be projected. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element 1" FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment 1 Other (opening day collection) TOTAL 1, 1 $250,000 Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2007-2008 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising —.7 .............. TOTAL 71-71 $250,000 Please describe the source of funding (i.e. type of grant): While $250,000 is the projected cost based upon the above referenced plan, the actual allocation by funding source would be premature at this time. It is anticipated that this cost will be addressed the revenue sharing program. 2007-2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a transportation improvement that will address congestion at this intersection. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location is at the existing intersection point. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in Secondary Road Improvements Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public. 2007-2008 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a congestion benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearing. 2007-2008 Capital Improvements Plan Project Requests Page 5 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Brucetown Rd\Hopewell Rd Alignment and Intersection Improvements Date Prepared: 9/16/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: Brucetown\Hopewell at Rt 11 Magisterial District: Stonewall r Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Realign Brucetown Rd to meet Hopewell Rd at Route 11. Improvements to intersection to address comp. planned development's traffic generation in the area. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Funding and planning for this project is not currently advanced to the point where an accurate schedule can be projected. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon, but is being coordinated with the planning for the overall widening of Route 11. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PROPOSED EXPENDYFURES Element 1" FY 2007/08 2nd FY 2008/09 3rd FY 2009/10 4th FY 2010/11 5th FY 2011/12 Beyond FY 2012 Total Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $3.0 M Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2007-2008 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL[., 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising $3.0 M TOTAL Please describe the source of funding (i.e. type of grant): While $3.0 M is the projected cost, the actual allocation by funding source would be premature at this time. It is anticipated that all of this cost would be absorbed by the coming development which makes the roadway's implementation necessary. 2007--2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a transportation improvement that will have significant impact on the Route 11 corridor. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location is as identified by joint planning efforts between the county and VDOT. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in the adopted Eastern Road Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public by reducing congestion and offering additional travel alternatives. 07-2008 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? 1M Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a region wide benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project is an important component to addressing growth along the Route 11 north corridor. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearings. 7-2008 Capital Improvements Plan Project Requests Page 5 J • i 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Channing Drive Extension Date Prepared: 9/17/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: Future Channing from Senseny to Route 50 Magisterial District: Redbud Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construct a 4 Lane divided roadway beginning at Senseny Road where Channing Drive intersects from the north and continuing that roadway south to intersect with Route 50 at Independence Dr. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Funding and planning for this project is not currently advanced to the point where an accurate schedule can be projected. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon, but is being coordinated with the planning for Greenwood Rd and Sulphur Springs improvements. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): Put1P"qFD F,3iPr NI)ITURES Element V FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2007/08 2008/09 2009/10 2010/11 2011%12 FY 2012 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $20.6 M Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) Using unit costs from the Winfred MPO Long Range Plan. 2007-2008 Capital Improvements Plan Project Requests rage Source of Funding: Indicate the projected amount for each fimding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2e08/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL $20.6 M Please describe the source of funding (i.e. type of grant): While $20.6 M is the projected cost based upon the above referenced plan, the actual allocation by funding source would be premature at this time. It is anticipated that much or all of this cost would be absorbed by the coming development which makes the roadway's implementation necessary. 2007-2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a regional transportation improvement that will address congestion in many areas of the county and address coming development to the surrounding area. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location is as identified by joint planning efforts between the County and VDOT. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in the adopted Eastern Road Plan. Public Health, Safety, or Welfare: ' Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public by reducing congestion and offering additional travel alternatives. 2007-2008 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Equitable' Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a region wide benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Transportation projects such as this one, by their very nature attract additional economic development. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project is an link in the transportation network serving eastern Frederick county by improving north south movement between Senseny Road and Route 50. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearings. 2007-2008 Capital Improvements Plan Project Requests Page 5 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Warrior Drive Extension Date Prepared: 9/16/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: Route 277 to relocated Exit 307 Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construct a 4 Lane divided roadway beginning at Route 277 where Warrior Drive intersects from the north and continuing that roadway south and west to intersect with I-81 at the location of the relocated Exit 307 interchange. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Funding and planning for this project is not currently advanced to the point where an accurate schedule can be projected. Coordination: If project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon, but is being coordinated with the planning for the location of the new Exit 307 Interchange for purposes of future access at that point. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element V FY 2007/08 2nd FY 2008/09 3rd FY 2009/10 4th FY 2010/11 5th FY 2011/12 Beyond FY 2012 Total Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL 77 W Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) Using unit costs from the Winfred MPO Long Range Plan. 2007-2008 Capital Improvements Plan Project Requests Page 2 I Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL $23.2 M Please describe the source of funding (i.e. type of grant): While $23.2 M is the projected cost based upon the above referenced plan, the actual allocation by funding source would be premature at this time. It is anticipated that much or all of this cost would be absorbed by the coming development which makes the roadway's implementation necessary. 2007-2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a regional transportation improvement that will address congestion in many areas of the county and address coming development to the surrounding area. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location is as identified by joint planning efforts between the county, town, city, and VDOT. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in the adopted Eastern Road Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public by reducing congestion and offering additional travel alternatives. 2007-2008 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a region wide benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Transportation projects such as this one, by their very nature attract additional economic development. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project is an important link to the future relocated Exit 307 Interchange and the Stephens City bypass. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearings. 2007-2008 Capital Improvements Plan Project Requests Page 5 2007-2008 Capital Improvements Plan Project Requests Page 6 2007-2008 Capital Improvements Plan Project Requests Page 7 0 0 0 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: East Tevis Street Extension Date Prepared: 9/16/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: 540-665-5651 Location of Project: From Route 522 to the Russell 150 Development Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construct a 4 Lane divided roadway beginning at Route 522 and going west approximately .2 miles to connect to the road network being constructed by the Russell 150 development. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Due to a recent revenue sharing award on this project, planning and right of way talks are moving forward, but a full project schedule is not yet available. E - Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project is dependent upon the Russell 150 road system being put into place. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element ls` z 2007/08 2nd FY I 2008/09 Ard FV 2009/10 4th FY 2010/11 Sth FY I 2011/12 Bevond FY 2012 Total Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) $2.6 M TOTAL Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) Using costs from the Winfred MPO Long Range Plan. 2007-2008 Capital Improvements Plan Project Requests rage Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element lst FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL $2.6 M Please describe the source of funding (i.e. type of grant): While $2.6 M is the projected cost based upon the above referenced plan, the actual allocation by funding source would be premature at this time. $1.0 M has been awarded by the VDOT revenue sharing program. 2007-2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a regional transportation improvement that will address congestion in many areas of the county and address coming development to the surrounding area. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location is as identified by joint planning efforts between the county, VDOT, and the developer. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in the adopted Eastern Road Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public by reducing congestion and offering 2007-2008 Capital Improvements Plan Project Requests Page 4 additional travel alternatives. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a region wide benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Transportation projects such as this one, by their very nature attract additional economic development. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project is an important link to the Tevis Street extension and I-81 overpass. i Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. 2007-2008 Capital Improvements Plan Project Requests Page 5 The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearing. 2007-2008 Capital Improvements Plan Project Requests rage " C: 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, VA Project Name: Senseny Road Widening Date Prepared: 9/16/2007 Agency Contact Person: John Bishop Agency: Planning Phone Number: 540-665-5651 Location of Project: Senseny Road from Winchester to Clark County Magisterial District: Red Bud and Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Widen to a 4 lane divided roadway. = If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Funding and planning for this project is not currently advanced to the point where an accurate schedule can be projected. Q Coordination: If the project is dependent upon or is being planned in conjunction with any other proj ect(s), identify it/them and indicate the relationship between the projects. This project is not dependent upon, but is being coordinated with the implementation of Route 37, Channing Drive, and development in the area. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 Planning, Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $22.8 M Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) X Other (please explain) Using unit costs from the MPO Long Range Plan. 2007-2008 Capital Improvements Plan Project Requests Page 2 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General Fund Other Fund State Grants Bonds and Debts Other Fund- raising TOTAL $22.8 M Please describe the source of funding (i.e. type of grant): While $22.8 M is the projected cost based upon the above referenced plan, the actual allocation by funding source would be premature at this time. It is anticipated that some of this cost will come via the revenue sharing program, and a significant amount would be absorbed by the coming development which makes the roadway's implementation necessary. These sources will still leave a significant amount that will need to come from Federal, State, or local funds. 2007-2008 Capital Improvements Plan Project Requests Page 3 Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This is a transportation improvement that will have significant impact on Eastern Frederick County. Please describe the need for this project. As noted above. Please describe and justify the proposed location of the project. The location along the existing corridor. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is identified in the adopted Eastern Road Plan. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? This project improves the safety for the traveling public by reducing congestion and offering additional travel alternatives. 2007-2008 Capital Improvements Plan Project Requests Page 4 Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? This project does not highlight any specific group, but is a region wide benefit. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This project is being developed using coordinated planning for Route 37, Channing Drive, and surrounding development. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept abreast of planned transportation improvements via a number of advertised public meetings and hearings. 2007-2008 Capital Improvements Plan Project Requests Page 5 L • • 2007-2008 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Panning and Development Frederick County, VA Project Name: Planning and Engineering Work for Route 37 Date Prepared: 9/16/2007 Agency: Planning Agency Contact Person: John Bishop Phone Number: Location of Project: Planned Eastern Route 37 Magisterial District: Multiple Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This project would be to continue work on the Eastern Route 37 extension. More specifically; to update the Environmental Impact Statement to the point of a new Record of Decision and to updated the 1992 design plans to address the current alignment, engineering guidelines, and possible interchange improvements. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. It is anticipated that this work could be completed within a 2 year timeframe beginning with the environmental work and finishing with the updated plans. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. This project would be completed within the scope of the adopted Eastern Road Plan. Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: 2007-2008 Capital Improvements Plan Project Requests Page 1 Estimate Cost (in 2006 dollars): PROPOSED EXPENDITURES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 Planning, $1.5 M $1.5 M $ 3.0 M Surveying, & Design Land Acquisition Site Preparation & Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $1.5 M $1.5 M $3.0 M Basis of Cost Estimates: Check one of the following. if you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received X "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2007-2008 Capital Improvements Plan Project Requests Page 2 r Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 1st FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2007/08 2008/09 2009/10 2010/11 2011/12 FY 2012 General $1.5 M $1.5 M $3.0 M Fund Other Fund State Grants Boudsand Debts Other Fund- raising TOTAL $1.5 M $1.5 M $3.0 M Please describe the source of funding (i.e. type of grant): There is a possibility that revenue sharing funds could be pursued for this project which would reduce the burden on the General Fund. Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This project moves the county closer to completion of a transportation improvement that would benefit the entire county and surrounding localities. Please describe the need for this project. As stated above. 2007-2008 Capital Improvements Plan Project Requests Page 3 Please describe and justify the proposed location of the project. The location of the corridor is as adopted by the Frederick County Board of Supervisors. 2007-2008 Capital Improvements Plan Project Requests Page 4 Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? This project is in conformance with the Eastern Road plan as adopted by the Board of Supervisors. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The completed Route 37 improves the safety and quality of life for the traveling public in the entire region. Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No. 2007-2008 Capital Improvements Plan Project Requests Page 5 Equitable Distribution of Services: noes the pr sect meet a Slnerial need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? No. Economic Impact: Is the project essential to; or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Enhancement of the transportation system does encourage economic development. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? This proposed expenditure is a small part of the ultimate completion of route 37, but places the county in a better strategic position to take advantage of state and federal dollars as they become available. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The public is kept informed of adopted transportation projects via meeting advertisements and public meetings. 2007-2008 Capital Improvements Plan Project Requests Page 6 'CA_P:��1� 7AL �ra�x: �(��7� � 7�� � FIATS y � y I.JiJMJ�1 r°yj iY !`Tow aad Carry Over (M'odrfied and U717nodzf7ea� Project Requests Department: Winchester Regional Airport Approved -By: Dept. erojeet FY FY FY FY I FY P iar ty TWe w38/09 2009/10 2010/11 2011112 2012113 CT Cost Cost Cost Cost Cost Cosmo 1 R2!.,ab R/V! 220,000 ; 120,000 1-4 32, Upgrade Lighting T) 2 Renovate i en -m B. g I ;phase 1 13)000,�J00 '" i r! 3 N Sade TIVV `Y 3 j `55,000 Connector55,000 4 Land Acq, — Parcel 800,000 800,000 47,47A & ' 48 5 Laud Acq —� Parcel 50,000 30.9.000 350,000 50,51 &52. 6 Maint Bldg - Constr 110,000 110,000 7. t 8 9 1� ( 11 �. TOTAL $1,235,000➢�-$3,300,000 $4,535,000 2008-2009 Capital Improvements Plan Project Prioritizztion Page 1 y^�3� >��9i�` ;C', , IT �3 Ij� P r TF T F? -r,0' •.:r IN �Tlr�,-'U7v J��.g +..�iY- 1-..�:('� y � �[�i�. _:.�.y...'_-1 .<<.7 �'3��.vf'1..�{� I V..:'ii-V IDUAL .'J.i Sq 'IPT.�ls�N AND JUST1YF-7CAT G- i F0 °:-M Return to: Department of Planning and evelopnrcnt Frederick County VA ?roject Name: Rehabilitate Runway 14-32, Upgrade RW Lighting (MIlRL s to ITIRLs and 2 -Box P.`iPI to 4 -Box PAPI) - Desigil Late Prepared.: 9112-512007 Agency: Winchester negional Airport Authority A_fencv Contact Person: Serena (Benny) Manuel Phone Number: (540) 662-570'6 Location of Project: Winchester Regional Airport Magisterial District: Shawnee DesCripfiWl: give a'lontf (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This project involves the rehabilitation of Runway 14-32 to renew the life of the existing pave, n ent. Also included is an upgrade to the runway lighting comprised of new High Intensity Ra:,,way Lights (HIRLs) and the installation of a new 4 -box PAPI, which provides greater accuracy for pilots on final approach to the runway. Sciiednle: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The Runway 14-32 rehabilitation and runway lighting upgrade design is anticipated to be completed in the Spring of 2009. '�•--- !:aS,. :1i3h.u& A:: a.,.. —:_ r .. :;: .... � _.a—. ... _ ..4.....ns�.:..i•�.-.•+..�s.Lus_„ra..4.2xi.:,a �..a.... � Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. The construction for this project is anticipated to occur in Fall 2008 through Spring 2004, e���r.s .jam .'�� r�:•�, Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Upgrade Airfield Lighting previously rated as Priority 4. Working with the FAA and the Virginia Department of Aviation, it was decided to combine the upgrade project with the design phase to Rehabilitate Runway 14-32. M=MMLMMxr- syr".-vc;msriar.. Esthaiate Cost (in ?G07 dollars): UPO, EDU Ec,X EIhi r YU11� Er� I E12 ilUiif pJt i k I 2�,1' I139 2"a' 2009/ -to 3rd °T d 2010/11 21.101/12" —a - 5th'' %� k 2/13 �3eVGin h_ i a . aLi r� .� 2G13 � r Srirveyi' g, &-00 Design � ,and Acct .7k:i 'o,� Site Preparation -- -- 1 r � r� �~r;1SrUveinerzts � Coustru ction h ;� •a u,miture and j a Ec u -,I psnent ! � a Other (opening day collection) .... .. i r+ )7 TOTAL AL Y 220,00W A 2A,000 Basis of Cost :mss inimates. Check one of the follow 1-1- ;. if you 1vant to provide more detailed" information on the estimate, please do so in the space provided. Lost of comparable facility or equipment `x From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSI D FUNDING SOURCES Please describe the source of funding (i.e. type of grant): 95% Federal Aviation Administration 3% Virginia Department of Aviation 2% Local Funds Element 1st FY 2nd FY 3:7d FY 4tb FY 5th FY Beyond -,TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 t' General Fund 4,400 ` 4,400 Other Fund 209,000 209,000 State Grants 5,600 X6,600 Bonds incl Debts E� Other Ri Fund- raising vee–__- .xrasa._:m..etic.:,:`_-+.;:z:�m.�:,:.r=:.a..�zc�..�.�aa- .rx-..+ssx-e.^r.^a�s. �w+.�:n..: — E TOTAL 22f),000 � FI 22000 � Please describe the source of funding (i.e. type of grant): 95% Federal Aviation Administration 3% Virginia Department of Aviation 2% Local Funds Pr"1;! ustif`eatir,.i)-: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. There are currently more than 130 based aircraft at the Winc;lester Regional Airport. The owners and passengers of these aircraft continuously, along with visitors, future tenants, and their passengers, will snake full use of the rehabilitated Runway 14-32 fcr operations into and out of the Airport. .. _ lease describe t�.eneed for or this project. The runway pavement is deteriorating and is in need of repair. visual investigation of the runway reveals reflective cracking, isolated buckled areas, and spalling. This project is also proposed in an effort to minimize Foreign Object Damage on the Airport. Please describe and justify the proposed location of the project. The proposed location of the project is on and near the existing runway. vor for:nance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive rrnlar?. is the project consistent with policies? The rehabilitation of Runway 14-32 and the runway lighting upgrade conforms to the latest Airport Layout Plan Update (July 2005) and is consistent with established policies. Public health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The project aims to minimize occurrences of Foreign Object Damage on the Ali -port due to poor pavement conditions on the runway. The runway lighting upgrade will improve lighted conditions for traffic into and out of the Airport at nighttime and during Instrument Flight Rules conditions. Isega1 R eq un# e,-tl`er- - is the project requrr¢.d in ordt r to r ecct a State or Federal mandate or some other legal requirerrcat? No. tluit4hle xbrr'._ion o "ei— ces: Does the project .meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group teat is currently under served relative to other areas of the County? No. ECORO ni is Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? The runway lighting upgrade may serve to reduce the overall electric bill with the installation of more energy-efficient lighting at the Airport. Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? Yes. The exterior renovations to the GA terminal building must be completed prior to the Phase H (mechanical and electrical systems upgrade and HVAC) and Phase III (Interior and furnishings) portions of the GA terminal renovations. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project is shown on the approved Airport Layout Plan (ALP) which was presented at a County Board of Supervisors meeting_ The ALP is available to the public for review at the airport upon request. 2008-2009 Capital Improvements Plan Project Requests Page 8 7� 2pp 33013N:�'��09 C �y. _PK,,'Af, ?'_ITJ�.s•i-�y�� �,�7 (I+V�:€I'�1'�'� Prt_,t�.'�Tl 'g 81 d D'f i� 1D UAL 1Sl'� C5\ %I_ ^ J.-'�Jl�`! i�',1 :_':J �j lJJT Y� fair_ .. ��'V { 3�i N�:_ :.etiirn to: eparr i.ent of Planning ai_d De,,1eloprneat Frear;: icit County, VA Project `erne: Renovate GA Terminal — Construction, Phase I (Exterior) Date " ep-gyred: 9/25/2007 Agency: Winchester Regional Airport Authority Agency Contact l'er.son: Serena (Renny) Manuel Phone Number: (540) 652-5786 Location of ro;Winchester inchester egional Airport Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Providebasic information, such as the location, size, acreage, flaor area, capacy, etc. Vdinchester Regional Airport proposes a complete renovation of the terminal builo-in-. P'pase I Of this renovation includes all exterior work, including new windowsgild G"Jai s ane". all other iterns pertaining to the stability of the building. The roof replacement project was coinpl ,ted in the Spring of 2007. Schedule: If the project will take several years to complete, outline the schedule here_ Be sure to include any wort{ that rnight have been done in previous years, including studies or other planning. The design for the Phase I of the GA Terminal Renovations, the exterior work, is anticipated to be completed by the end of FY 2008. Construction could carry into FY 2011. 2008-2009 Capital Improvements Plan Project Requests Page 1 :a- Caord ti cn: If the project is dependent upon or is being planned in conjunction with any other projcct(s), identify it/them and indicate the relationship between the projects. The design of the GA terminal renovations is anticipated to be complete by Spring of 2003, and the following Phase II and Phase III of construction are anticipated to occur in 2009 and 2010. Protect ;"riotrity: lj- pzeviously included in the Capital Improvements Plan, please indicate previous priority and current siatus of project: Priority 2 on prior CIP. 2008-2009 Capital Improvements Plan Project Requests Page 2 :ZAT+}p�,.- »`,"�" 777:= IM, -%;.; 'S e:� .- �r .-•r.re 7nc:4'1LS ar.:, r. i.'.�fi'�': tl: = '_+t:�'�.T .'ffi�! x;•sin?3�`m'`! '�31,Lan.:GY%moi Estimate Cost (in 2007 dollars): P:l?0130sl1D RXPENU' JRES Element 1st F 260s8/09 tad FY 20109/D mrd FY 2010/11 rte � PT 201 M2 � ��ri �'' 2012113 �eyn ick � ? — Ta± Fel 2- ;13 � r lanninc, tmo Q; Surveying, & Pesfgn Lanj Acquisition —�- ---! ! ----- ---- ' �� �— Site Preparation i) & Ifnorovements Construct;an Furniture and Equipr_"eent i 1 3, Orl,O�t) --I --�—_--� I Yg 13,009,000 i Other (opening day collection) �3 TOTALI3,000,00Q Bas's of Cos± Estimafes: Check one of the following. U you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2003-2009 Capital Improvements Plan Project Requests Page 3 -` '•'a�..�.v... �� _<N s-.sn.�' ..,z��=.�_tis�'�T:i%E ..,..r:�;im�...,s.:.:x::$'i3o ..�:='s:',.... uT.e....;� ,�.,�: - ., .. ,cur ce of Fundkig: Indicate the projected amount for each funding source. PROPOS D FUNDING SOURCES Please describe the source of funding (i.e. type of grant}: 62% Virginia Department of Aviation 38% Local Funds Note: Due to the high estimated cost of this project, local funds might be secured through bonds by the Airport Authority. 2008-2009 Capital Improvements Plan Project Requests Page 4 Element 1s, FY 2nd FY 3rd FY 4th FY 5th FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 ' r General _ 1,1 40 000 Fund 1,140,000 , Other Fund €y 1,860,000 " ` 1,860,000 State Grants Bands and t' Debts Other Fund- raising 3,000,000 TOTAL Please describe the source of funding (i.e. type of grant}: 62% Virginia Department of Aviation 38% Local Funds Note: Due to the high estimated cost of this project, local funds might be secured through bonds by the Airport Authority. 2008-2009 Capital Improvements Plan Project Requests Page 4 Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. There are currently more than 130 based aircraft at the Wir�chester Regional Airport. The owners and passengers of these aircraft will use the general aviation terminal building on a regular basis. _.. .>_...._:- c -_. ._ �_��r,�8t,•�•�re;.'R�`as®_ ate': ct_axd_�..9�T,a-"*'�. r'icase describe the need for this project. Since its opening in the early 1990s, the general aviation terminal building for the Winchester Regional Airport has had only limited interior work completed. interior repairs are necessary due to extensive usage and some damage from water leaking from the roof. A replacement roof was completed in the Spring of 2005 by necessity, and the roof will not be included in this project. The exterior of the terminal building is made from Drivet that has failed in many areas and is generally in fair to poor condition. Ln addition, several of the window seals have broken and must be replaced. Please describe and justify the proposed location of the project. The proposed location of the project is at the existing general aviation terminal building. This is an ideal location, as it is central to the runway - 2008 -2009 Capital Improvements Plan Project Requests Page - ..... _ . _ �.h =..�� Copfor nance to the Comprehensive Plan: Does the pf .ect confotill to, or Contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? The construction of the GA terminal renovation conforms to the latest Airport Layout Plan Update (July 2005) and is consistent with established policies. or Ptiblic-ealth, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The exterior renovation of the GA terminal building will reduce the risk associated with an aged building for public use. 2008-2009 Capital Improvements Plan Project Requests Page 6 ram mem.�- is thr- l,roject required in order to meet a State or Fed+Jral mandate or some other legal reqs: i _ eincrlt? No. e:_.t:..��L' is .. "'='�...�;i =.11 r+e�n+m_;rs; . Mp*&s,e.�ew:i'C.ti' :tieti9 ,'5�:i?3 _r".m--� MjaU a ii7`y^.2S;L'a:, i°,yd'_� ibl*r:e ;tt l? 171 1S r113 ltlols of Services.: Does the project meet a specia.. need of some segment of the population that has beer.identif,ed as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? No. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? No. 2008-2009 Capital Improvements Plan Project Requests Page 7 Coordination v':xr other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? Yes. The exterior renovations to the GA terminal building must be completed prior to the Phase II (mechanical and electrical systems upgrade and HVAC) and Phase III (interior and furnishings) portions of the GA terminal renovations. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project is shown on the approved Airport Layout Plan (ALP) which was presented at a County Board of Supervisors meeting. The ALP is available to the public for review at the airport upon request. 2008-2009 Capital Improvements Plan Project Requests Page 8 DESCRIPTION ;ITPI) ;_Ci't'arn to: Departincril of Planning and Devel.ep:rnent -- — Frederick Gbuaty, VA project Naµ ie: N, rth SIde, Taxiway Connector -L sign Date Prepared: 9i:?`,'2''.t?7 Agency: Winchester Regional Airport Authority Agency Contact Persoi,: Scrcna (Renny) Manuel Phone Number: (540)662-51/86 Location of Project; V;Vj ichcster Regional Airport Magisterial District.- Shawnee Pro escrl, .., .-: Give a brief (1-2) p �1 _ rank description of what the project inclutJes. Provide basic infozmati-cm, such as the `location, size, acreage, floor area, capacity, etc. A new to J v -ay connector on the north side of the Airport is proposed to increase access to the runway and as part of overall airport iraprovernerrts to increase capacity. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The north side taxiway connector design is anticipated to he completed by the Spring of 2009, 2008 - 2009 Capital Improvements Plan Project Requests Page 1 Coordinatior: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. 'The north side taxiway connector design must be completed prior to the start of any construction related to this project, which is anticipated to begin in Fall 2009. If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: New 2008 - 2009 Capital Improvements Plan Project Requests Page 2 - , .r'�aa. ��.."':�I..+.±�,a:7i.�•:e�i�..�;�.,:..�;_�.r�,.�3z:ar�?:,,�:r.9Clt�:_� Estimate Cost (in 2007 collars): 1'7- raaED ,J �r� $ yJ,.� .IeiYierTt is', VY 2r d i Y 3rd F7 4th NY 5th F XA ( ytini f 4Total 2Qtl iP09 2i ii9/it 2010/11 2€1-1/12 201143 I+'_t 2013 ;A ---� lam-ing, Surveying, & 1 55,000 55,000 DeS'nTT � -- --• i '� � - -- Land Ac4xiisi`ian Slee Prepare for �,mproveirepts j { '-Ons tructior, �I Fu: -n tore an Other (opeTtirag (lay collection) i.� AL 55,000 � f s��,009 Basis of Cost Estimates: Creek one of the following. If you want to provide more detailed information ori the estimate, please "Jo so in the space provided. Cost of coT-nparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008 - 2009 Capital Impovemeuts Plan Project Requests Page 3 -.u,.����.x ^." s;rL:,,.�k._.�.a�,�i;:�ii�3.'r'4'r. .�::arv�: -""� •�.,. �xg�s ��r�t�..`x'.�r'�:a....- _ �1:�_r_•t"�ni.'�CF3 Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Please describe the source of funding (Le. type of grant): 95% Federal Aviation Administration 3% Virginia Department of Aviation 2% Local Funds 2008 - 2009 Capital ltnprovements Plan Project Requests Page 4 lenient 1s` FY 2nd FY 3rd FY 4th FY 5th FY Beyond � TO LA 2008/09 2009/10 2010/11 2011/12 2012/13 FY 2013 General Fund 1,100 ; _.,•r_�1i;+Y}S Please proiect the number of persons, dwellings, students, or units to be se. ved or fre amts of service to be provided by the project. There are cu_rently :more than 130 based aircraft at the Winchester .",e';ior al Airport. The owners and pass cnaers of these aircraft will likely use th-, future developed area on the nu,;h side of the airport, as will tl?.e future tenants and their pas -eingc s. Please describe the need for this project. I e design or the north side taxiway connector will allow for an increase is ;'e n i r er of based aircraft, in Dusincss traffic, and additional hangar s- -ice for the airport to !case 0u L. � '._ .Q".Y:-.".F.•.�3�:;W::..,,.r.`..si�t•:,rs,ti.�Ct:'�t;.R�.. `_".': .-:.-..:-..,, _ ` _:�5 ,... <<.. ''Sd4 .e'y'.uti�*:.';�,`dii4�£r �:rSG4:.iuX�'da.l�l Please describe and justify the proposed location of the project. The proposed location of the north side airfield development has been selected be.causi� a parallel taxiway already exists on the south side of the airport. Thus, this location oil the Pouth side maximizes accessibility to the runway. 2008 - 2009 Capital Improvements Plan Project Requests Page 5 Cra aox nLa�zce to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the i viTiprelzeliS2V Plan? rs the project rnncicte.rct with established pollcles? The north side taxiway connector conforms to the latest Airport Layout Plan Update (July 2005) and is consistent with established policies. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The project aims to minimize the effects of future development on the environment, which may affect the health, the overall living conditions, and the welfare of the local community. 2008 - 2009 Capital Improvements Plan Project Requests Page 6 Is the project required in order to iT-et a. State or Federal mandate or some other legal requirement? No. r uit :ale Distributiodi of Serycru,: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivaient services to a population group that is currently under served relative to other areas of the County? No. K �: lz 1: Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? The proposed north side connector taxiway relates to the overall development of the north side of the Airport. Proceeding on with the proposed development will attract more business aircraft users, which in turn will increase direct revenues through increased fuel sales and enhance the area's economy through an increased tax base and the creation of jobs. 2008 - 2009 Capital Improvements Plan Project Requests Page 7 Coordination with otsre projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project`s Yes. The design of the north side taxiway connector must be completed prior to the start of any construction related to this development, which is planned to begin in 2009. PublicSupport: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project is shown on the approved Airport Layout Pian (ALP) which was presented at a County Board of Supervisors meeting. The ALP is available to the public for review at the airport upon request. 2008 - 2009 Capital Improvements Plan Project Requests Page 8 • :7 fiFf.� �63'i>'; i,.•A .:"�sL:y.' ,. i fF r ii t� 4F ;'iVt� 4 a -1 P" -.AN FC:eVq 01 Return to: Denatrnent of Planning and Developinent Frederic.: County, VA Project Naive: band Ac,-t:=si _ion. — Prelin-linani Phase Parcels 47,41/A & 48 .Late Prepared: 9/25/1.C_7(_17 Agency: Winchester Regional Airport Authority Agency Contact Person.: Serena R. Manuel Phone .lumber: (540) 662-5786 Location of Project: Bu=flick Road Magisterial District: Shawnee Project D escri otiov. Uvc. a brief (1-2) paragraph description of what the project incltOes. Provide basic info-niatior_, such as tine location, size, acreage, floor area, capacity, etc. Preliminary work to acquire three parcels. along Bufflick i oad identified on the Ali -port Property Map as parcels 47, 47A &- 48. Property is included in the current Twenty -Year Master Plan ani roust be acquired to mec L noise abatement requirements. Schedule: If the project will take se v4� i -,J years to compicte, outline the schedule here. Be sure to include any work that alight have been done in previous years, including studies or other planning. FY 2007 - 2008 Preliminary Costs (Surveys, appraisals, EDDA, etc.) (May carry over to FY 2009) FY 2008 — 2009 Actual land acquisition costs Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A 2008-2009 Capital Improvements Plan Project Requests Page 1 Projeci 11,3r;ority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: This project was rated as number 3 in the County CIP. Estimate Cost (in 2007 dollars): P-RON)fi D EXPENDITURES Element 15` FY 2nd FY 3rd FY 4th FY 5th FY Beyond Notal 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 EY 2033 ri Planning, ` Surveying, & Design Land $800,090 $800,000 Acquisition Site :Preparation Improvements Construction Furniture and Equipment Other (opening day collection) TOTAL $800,000 $$ 00,000 ur�;..i,s.ai.a3l_d� _.... .,a ..:. `� _.. �.. ,._ _'1' .: X` '1 .,n.._..x,.y.�:dRM:,..._. ..ti '�� .„,�.�i�.en'x, ..I-,±--: �s ., _ .cf_=:. rirL W�ie �.::'ltf'"Y'y. wad,::e.&L.:i�ua'..-��.i�ti 71 `�:LiYa' Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital ImprovenZents Plan Project Requests Page 2 x , , Indicate the projected amount for each funding scurce. PIMNOSED :HT1 ?;31I' -,G SOURCES Please doscrib,' the source of funding (i.e. type of grant): FY 26'08 Local Share $52,000 (2061,0) State Grant — Virginia Deparwar-nt of Aviation $13,0cr) (80%) FY 20)09 Local Share $160,000 (20%n) State Grant — Virginia Department of Aviation $640,000 (80%) In FY 2010 funding reimbursement from the Federal Aviation Administration is anticipated to be received for expenditures in FY 2008 & FY 2009 resulting in the local share being reduced from (20%) to (2%) with a refund due to the County on the local share in the amount of $155,700 2008-2009 Capital Improvements Plan Project Requests Page 3 is, "TY 2UG8/10ar9 Ind FY ?009120'n 2-d x Y 12910/201 1 4th FY 2011/2012 sit +gid ^�teyonta 20U,'20_31 T "`PAu j !(Y2013 s. e n :l F ame ,fie d UIer Ifn 'j $10'eco ($:55,700) Federal ---- $,821,710 821,710 1 _._---..--,.. .-.— � "�P L•,:i� / J4l' � G 1 -arts . Ii�/V )00SCite 66,050) 125, 5 PG-2i.S and Le"; Is I Oth er FuTIC raip,ag l {{3 i- T ��, Y.A,L i� $800A0 I a-0- _...- i$; Please doscrib,' the source of funding (i.e. type of grant): FY 26'08 Local Share $52,000 (2061,0) State Grant — Virginia Deparwar-nt of Aviation $13,0cr) (80%) FY 20)09 Local Share $160,000 (20%n) State Grant — Virginia Department of Aviation $640,000 (80%) In FY 2010 funding reimbursement from the Federal Aviation Administration is anticipated to be received for expenditures in FY 2008 & FY 2009 resulting in the local share being reduced from (20%) to (2%) with a refund due to the County on the local share in the amount of $155,700 2008-2009 Capital Improvements Plan Project Requests Page 3 Pie -ase project the nuinber of persons, dwellings, students, or units to be served or the units of service to be provided by the project. N/A IowaPlease describe the need for this project. For several years, development requiring land acquisition at the Winchester Regional Airport has focused on the Runway 32 (southwest) end. With that land acquisition project complete, several parcels within the Runway 14 (northeast) end also need to be acquired. Acquisition is necessary because many of the identified parcels are located within the Airport's FAR Part 77 primary surface anti/or approach surface. In addition, several of the residential parcels are located in side the FAA's projected DNL 65 noise contour. The FAA considers residential use within the noise cwitour non -compatible with airport. operations and encourages airport to resolve the non - compatibility through acquisition fee simple where feasible. Please describe and justify the proposed location of the project. N/A 2005-2009 Capital Improvements Plan Project Requests Pabe 4 Dies tie project conform to, or contribute to the attainment of the goals and objectives: of the Comprehensive Plan? Is the project consistent with establi bed policies? This project is within the Airport's Twenty Year Master Development Pian and is within the Airport Support Area identified on Frederick County's Comprehensive Plan. Public Ifeal€h, Safety, Lir fix,"elf 41-e: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Parcels 47, 47A and 48 are located adjacent to Runway 14-32 within the FAR Part 77 primary surface. In addition, terrain and other features on both parcels are obstructions to the FAR Part 77 transitional surface. It is the recommendation of the FAA and the Airport's desire to own in fee simple all land within their RPZ's and primary surfaces. These acquisitions will help to clear the approach surfaces for Runway 14 and structures, trees, etc. will be removed as part of this project. 2008-2009 Capital Improvements Plan Project Requests Page 5 _7.._..:.3s'�``aru�t. _.ti. s...�•.... ys_e I�egai I2erluirerrent: Is the project required in order to meet a State or Federal mandate or some other legal requirement? Yes, under the federal Aviation Administration's Part 77 Surface Requirements, the Airport is required to own fee simple property within the Primary Surface. This requirement is also include in the Code of Virginia 15.2. Equitabie Distribution of Services' Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Safe and efficient approach systems into the airport are essential in attracting business traffic into this region especially during adverse weather conditions that could produce more revenue for the regional and additional operating revenue for the airport to help the airport be more self- sustaining. 2008-2009 Capital Improvements Plan Project Requests Page 6 's the project necessary for the successful corrr etion of other. projects? Is the ro;ect paurt of a larger project? Project is within the, Airports Twenty Y, ar Master Pla.i. Public sulppoc €.: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Residents living along the northern side of Bufflick Road that have property identified for acquisition were immediately notified upon completion of the Master Plan Update in 1993. They were each provided a copy of an estimated timetable outlining when acquisition proceedings would proceed. Each property owner involved seems to e supportive of the project. Prior to beginning any actual proceedings, each owner involved will be fully advised and met with individually in accordance with Federal Land Acquisition Regulations. 2008-2005 Capital Improvements Plan Project Requests Page `�'7 �.7 • i zJ rF L...... � I i�.i9,PJ. — i i� aid Returr, t.,: De,�artr:-ant of Planning and Oevclorxnent Frederic,: Coun Y, VA Project Name: Land Acquisition — -� iimMary PhasQ F arcels 50, 51 e.� 52 Date Prepared: 9/25/2007 Agency: �ririnehester l:egional Airport Arit��o:iiy Agency Contact Person: Serena R. TWanuel Phone Number: (540) 662-5786 Location of Proje.ct: Bufflic-C Road Magisterial District: Shawnee �aroject D�!scripiion: Give a brief (1-2) paragraph description of ivhat the Project inciudes_ Pfovide basic information, such as the location, size, acreage, floor area, capacity, etc. Preliminary work to acquire ihi:--r. ;parcels along Bufflick Road identified on the Airport Property slap as parcels 50, 51 & 52. Property is included in the current Twenty -Year MasterPlan and must be af-quired to meet noise abatement requirements. ssrrex4zwu; Z. S hi-&-Ae: If the project will take several years to complete, ouili i.e the schedule h.erc. Be sure to include any work that might have been done in previous years, including studies or other Manning. FY 2008 - 2009 Preliminary Costs (Surveys, appraisals, IDDA, etc.) (May carry over to FY 2010) FY 2009 — 2010 Actual land acquisition costs coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. NIA 2008-2009 Capital Improvements Plan Project Requests Page 1 If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: This project was rated as number 5 in the County CIP_ Estimate Cost (in 2007 dollars): Basis of Cost ]Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate,(e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 2 PROPOSED EX-PENDI M ES ;Element V FY 2nd FY 3rd FY Uh FY SthFY Beyondfq d -Tota! it 2908/2009 2009/2010 2010/2011 2011/2012 2012/2013 FY 2013 I4- Planning, $50,000 $so,000 Surveying, & `i Desigi $300,000 f 000 '1 '330Land Acquisitions — Site Preparation & Improvements _ { Construction Furniture and Equipment Other (opening day collection) TOTAL $50,000 I $300,000 . _nom*.. e:>.e.,eis'.cYl [�:-•.: .._ <.s".F_':.0 =.�A> `.i,}4.•:.3 _n,Y3 '- M1$350,000 •—•-»vim.^ - lsx _tu ..s3.3.w.5 m.2 Basis of Cost ]Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate,(e.g. no other basis for estimate, guesstimate) Other (please explain) 2008-2009 Capital Improvements Plan Project Requests Page 2 f`.__..:;.r:':a<..W;�4,..iS�';.P.'`»Ti Som-ce Of Ftau6ing: Indicate the projected ar: ou=:t for eac1. ending source. PROPOSEDFUNDING SOURCES 5{!em,ent 1st f '�7 !E((??f(� r��j11��77 stnn .C.i3l.¢3/2009 2nd x V ^i (n�f1 Sn� 1!z , 00912010 3rd FY } y 1 2C,I rSi!-'0 i 4* Y-17 �fs11, 20 if •012 'C� �ti[��llll'��l1 �0i2/201 3 I r `� '7 "�\��C9 Yl� Y��AH. st � . a —� ---.�.– General .K mid 10,0 l� $60,t.,, (: 63,G'00} $7,000 Other x 7'I3d E� t; FM,eval Grant ,S00 i [1$332,500 State Grants $� 0,300$2�0 0S 0� ($20,501;) loads and rebts j Gtber rurl'.1 raisin- 3OTAI � $50,000 $300,030 Please- describe the source of funding (i.e. typo of grant) - FY 2009 Local S1 are $10,000 (20%) State Grant – Virginia Dtpartm. ent of Aviation $40,000 (80%) FY 2010 Local Share $60,000 (20%) State Grant – Virginia Department of Aviation $240,000 (80%) In FY 2011 funding reimbursement from the Federal Aviation Administration is anticipated to be received for expenditures in FY 2009 & FY 2010 resulting in the local share being reduced from (20%) to (2%) with a refund due to the County on the local share in the amount of $63,000 2008-2009 Capital Improvements Plan Project Requests Page 3 Project Jastilica iclii: Please project "the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. NIA Please describe the need for this project. For several years; development requiring land acquisition at the Winchester Regional Airport has focused on the Runway 32 (southwest) end. With that land acquisition project complete, several parcels within the Runway 14 (northeast) end also need to be acquired. Acquisition is necessary because many of the identified parcels are located within the Airport's FAR Part 77 primary surface and/or approach surface. In addition, several of the residential parcels are located in side the FAA's projected DNL 65 noise contour. The FAA considers residential use within the noise contour non -compatible with airport operations and encourages airport to resolve the non - compatibility through acquisition fee simple where feasible. Please describe and justify the proposed location of the project. N/A 2008-2009 Capital Improvements Plan Project Requests Page 4 v.C,�. :.t'•'_.<>�_z:",'. 's,.3 tlh. C�'I":L t �.,iren.��r2 °'_ �.. Does the project conform to, or contribute to the attainment of the goals and objectives of the Con3tjrehensive Plan? Is the project consistent with established policies? This project is within the A.iiport's'ivventy Year Master Development clan and is within the Airport Support Area identified on Frederick County's Comprehensive Plan.. Pub! c J-aealth, 5afe*y, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Parcels 50, 51 and 52 are located adjacent to Runway 14-32 within the FAR Part 77 primary surface. In addition, terrain and other features on both parcels are obstructions to the FAR Part 77 transitional surface. It is the recommendation of the FAA and the Airport's desire to own in fee simple all land within their RPZ's and primary surfaces. These acquisitions will help to clear the approach surfaces for Runway 14 and structures, trees, etc. will be removed as part of this project. 2008-2009 Capital Improvements Plan Project Requests Page 5 s:�a.ys3s.:f::�y5 '�="—'"moi x.`✓—>�.... __ �_ _ Legal I? equirenrerat: is the project required in order to meet a State or Federal mandate or some other legal requirement? Yes, under the federal Aviation Administration's Part 77 Surface Requirements, the Airport is required to own fee simple property within the Primary Surface_ phis requirement is also include in the Code of Virginia 15.2. M1�t.X .r__il iy ...ate �.r.v.�1. -Kquifi�ble Distribution of ,Se -";ces: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? N/A Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Safe and efficient approach systems into the airport are essential in attracting business traffic into this region especially during adverse weather conditions that could produce more revenue for the regional and additional operating revenue for the airport to help the airport be more self- sustaining. 2008-2009 Capital Improvements Plan Project Requests Pace 6 _s: Is Ys the project necessary for the successful compl-tion of other pro F cls? is the project pa.t t of a larger project? ProjeCt IS WI'th;II the Airport's Twenty Ycai— blaster Plan. i e"alblic lllYpY.J'ore.: A«e county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Residents living along the northern side of Bufflick Road that have property identified for acquisition were immediately notified upon completion of the Master Plan Update in 1993. They were each provided a copy of an estimated timetable outlining when acquisition proceedings would proceed. Each property owner involved seems to e supportive of the project. Prior to beginning any actual proceedings, each owner involved will be fully advised and met with individually in accordance with Federal Land Acquisition Regulations. 2008-2005 Capital Improvements Plan Project Requests Page -7 2 :v :•int;' "t. Pi _ /- L P-1 ,Oi':Ell"+iTii Plr 1"d 'ii �T�'ltVPWAL !M� XV — i.- ON �4_N s ;J�r�" t ��x��' T� �I41 { ���t i ,'ti Retuni to: Uc-partnle It of Planning aiid levelopri-tent Frederic',C County, VA roject rlarne: Construct Airfield N -Ta. n °—Lance l-quipment Storage Facility & Site - Construedon Date Prepared: 9/25/2007 Agency: VVinchester Regional Airport Authority Aaency Contact Person: Serena (Renrly) N/1 nuel Phone Number: (540) 662-5786 Location of Project: Winchester Regional Airport klagisterial District: Shawnee r'ojecc Descbipiiwl: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. _re Winchester Regional Ai_oort Authority proposes to construct an airfield maintenance. ecquiprrlF.nc stora;-e facility and site. rI+ is project includes site grading, all building materials, and canr?c_bon to all necessary uiilities. -9 ... . y ,..ee?e_4..::`..-F_.'°aYi4:eZVz,,,�ti'%'ao 5rr'i�3.. .. .L "- ., `.: ...a _ .....,. If the project will take several years to complete, outline the schedule here. Be sure to incl-ade any work that might have been done in previous years, including studies or other planninU. The construction of the airfield maintenance equipment storage facility and site work is anticipated to be completed in the Fall of 2009. Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify itithem and indicate the relationship between the projects. The design of the airfield n-iaintenance equipment storage facility and site is anticipated to be complete in the Spring of 2008. .e.._Y:I _= Zr, _�i'� v �.- }rt:F�n,Ra;,r�. fix.:.-:.` s. #::J "i .�7i4 :�-'-" .'�.? 4 Er U, P :re ect Priority: if previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: Priority 6 in previous CIP. w - Estimate Cost Gn 2006 dollars): Element I .c'` Y i 23GS-3/09 —_ 2nd FY 2009110 3rd '`Tit 20101 1 jth "' 2g11i v2 5th F �r' � 212/33 Beyond - i FY 2�Jx3 „ Planning, Surveying, & Design ` Land Acquisition Site Preparation & Lmproveraents Construction 1?.i? ovc +iG,G Furniture anci I I ty .v Equipment_ Other (openi= day collection) TOTAL 10""". Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment —X From cost estimate provided by an engineer, architect, or vendor From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDING, SOURCES Please describe the source of funding (i.e. type of grant): 80% Virginia Department of Aviation, with $31,250 maximum for all state costs; $16,000 previously used (design) 20+% Local Funds Element 1s, FY 2nd FY 3rd FY 4th FY Rh FY Beyond TOTAL 2008/09 2009/10 2010/11 2011/12 2012/0 FY 2013 General Fund 94,750 D iT94,754 Other Fund State Grants 15,250 r f 15,250 Bonds and Debts Other Fund- . � raising r TOTAL 110,000 ; 110,004 Please describe the source of funding (i.e. type of grant): 80% Virginia Department of Aviation, with $31,250 maximum for all state costs; $16,000 previously used (design) 20+% Local Funds r'lc ss prof• t the number of persons, dove li.;:gs, sWdems, or units to be served or the cI"tlts of seri, ice to Lie provtdcd by the project. TDere are carr Wily more than 125 based aircraft at the Winchester !;eglolial Alrpori. f l'2e r. owners rind passengers of these. ai crair are affected by the quality of aia;iltenaince at the airport. PIcas:.. cescI.oe the need for tnis pro'cct. Airfield rnainteapnce equipment is currently stored in an old barn or outside at- several locations around the airport. Havin7 equi ineut spread out creates manpower c__allenccs, a:"sel having equipment stored outside accelerates the aging of the equipment. The consoliriation of the airport maintenance equipment under one roof will help to improve rna.vitenance storage concitions. Please describe and justify the proposed location of the project.`" The proposed location of the new maintenance equipment storage facility is near Taxiway `B" and Runway 14. This location lends itself easy access to the T -hangars, the terminal building, and the runway. Confo rjjance to the Comprehensive Flan: Does the project conform to, or contribute to the attainment of the goals and objectives of the project �ompreiiensivc, Plan? is the p "ect consistent with estahlisheel policies? The design of the airfield maintenance equipment storage facility and site conforms to the latest Airport Layout Plan Update (July 2005) and is consistent with established policies. __.�• Public f-fealth, Safety, or Welfaie: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? The airfield maintenance equipment storage facility will improve the conditions and the lead time required to access the equipment in the case of an emergency. Thus, the new facility will reduce safety risks on the airport. is the project required :n order to meet a Mate or Federal m-andatc. p sonic other ieJal requirement? No. rxiLabl ��:t� �b� fun of .w vaLrs. Does the project meet a special meed of some segment of the pop,Ulation that has been identified as needing assistance? Would the project provide equivalent services to a population g oup that is currently under served relative to other areas of the County? No. cmnomicImpact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? The project may serve to reduce operating expenses by reducing the lead time for the maintenance crew to access equipment. ...,�5�.,_..,....n Cornrdination with other- projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. The project is shown on the approved Airport Layout Plan (ALP) which was presented at a County Board of Supervisors meeting. The ALP is available to the public for review at the airport upon request. 2008-2009 CAPITAL I_MPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM Return to: Department of Planning and Development Frederick County, Virginia Project Name: Parking Lot and Sidewalk addition at Bowman Library Date Prepared: October 1, 2007 Agency: Handley Regional Library Agency Contact Person: Trish Ridgeway Phone Number: 662-9041, ext_ 14 Location of Project: Stephens City Magisterial District: Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. This project is the Library's top capital improvement priority. It is a safety issue for Bowman Library users. To provide a safe means for people to reach Bowman Library, Handley Regional Library proposes that a sidewalk be constructed to connect with existing sidewalks at the library. (See preliminary drawings that were previously submitted.) Additionally, more parking is needed to prevent individuals from parking on Tasker Road when the existing lot is full, a situation that is happening more and more frequently. The 4 -foot wide sidewalk will extend approximately 400-500 ft. (approximately 4,000 sq.ft.) beyond the sidewalk that now borders the parking lot. Two options are shown on the drawings. The Library had requested Painter -Lewis provide two alternatives, and both options are estimated to cost about the same. The Library has chosen Option 2. This option brings the sidewalk to a point on Lakeside Drive most likely to be used by residents, almost all of whom are coming from the east. It would require a culvert system that duplicates the one currently used on the corner of Lakeside and Tasker. The parking lot expansion would enlarge the lot from 101 spaces to 221 spaces (approximately 4,000 additional sq. yd.) and would relieve the overcrowding that forces individuals to park on Tasker Road during peak library use times. This work will not require additional storm drainage work but will necessitate moving shrubbery, planting trees and bushes, installing curbs and gutters, and installing parking -lot light fixtures to match the current down -light fixtures. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. The project will take approximately 3-5 months. 9/1/05 1 of 8 Handley Regional Library CIP Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of proj ect: This is the Number 1 on Handley Regional Library's list. The project awaits funding. Estimate Cost (in 2002 dollars): PROPOSED EXPENDITURES Element 7 2nd FY 3rd FY 4th FY 5th FY Beyond Total 2009/10 20010/11 2011/11 2012/13 FY 2011 Planning, Surveying, & $ 13,000 $ 13,000 Design Land Completed Acquisition Site Preparation & 158,000 158,000 Improvements Construction 80,000 80,000 Furniture and Equipment N/A Other (opening day collection) TOTAL $251,000 Oct. 4, 2007 2 of 8 Handley Regional Library CUP Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. Cost of comparable facility or equipment From cost estimate provided by an engineer. architect. or vendor The Library paid Painter/Lewis to provide the preliminary design. Shockey provided the estimate From bids received "Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) The Library paid Painter/Lewis to provide the preliminary design. Shockey provided the estimate, but this was done years ago and inflation factor has been added from time to time. Other (please explain) Source of Funding. Indicate the projected amount for each funding source. PROPOSED FUNDING SOURCES Element 11st FY 008/09 2nd FY 2009/10 13rd FY 20010/11 4th FY 2011/11 5th FY 2012/13 Beyond FY 2011 TOTAL General Fund $251,000 Other Fund State Grants Bonds and Debts Other Fund -raisin TOTAL $251,000 $251,000 Please describe the source of funding (i.e. type of grant): Oct. 4, 2007 3 of 8 Handley Regional Library CIP Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. Each month, 10,800 individuals enter the Bowman Library with an annual total for Bowman of 129,628 coming through the door. The Library serves all age groups from very young children to senior citizens and provides recreational and education materials for them. The library is a favorite location for families to visit together and serves many children and adults when they are working on school assignments or self-improvement. The library supplies computer access for word processing and other office applications and for Internet usage. Please describe the need for this project. Parking Lot: Children's summer programs attract over from 200 to 500 attendees. Library users park on Tasker Road or in the nearby town -house parking lot because the library lot is full. This usually occurs during elections, children's programs and the library's twice -annual book sales. Opening a car door or helping small children exit a car in the face of Tasker Road traffic is dangerous. Pulling on to Tasker from the grass strip next to the road is also difficult and dangerous. The library has public seating space for 183. In addition, the meeting room holds 120 people and is available for area groups to use. Also, since the book processing staff and unit supervisors operate out of Bowman Library, staff takes up 11 to 16 of the library's 100 parking spaces during the business day and 7 to 8 spaces in the evenings. The Library is also a polling place for Frederick County. During the big election days the deputies from the Frederick County Sheriffs office were needed to direct traffic. Library of Virginia standards call for 190 or more parking spaces for a public library building of Bowman's size. Frederick County standards require 100 spaces, and since money was tight for the project, Public Works decided to use the county standard. Sidewalk: The Bowman Library has proved very popular with children and families. Children from the Lakeside Drive side of the Library often bicycle or walk to the library. If they bicycle, they ride on Tasker Road where the traffic often goes faster than the 45 mph speed limit. If they walk, they can walk across the field between the library and Lakeside Drive, and many children jump the drainage cutch, rather than walk to the corner where it is easy to get across. Mothers, who want to walk, complain they have to use Tasker Road when they have children in strollers. Oct. 4, 2007 4 of 8 Handley Regional Library CIP Please describe and justify the proposed location of the project. The location of the expanded parking lot is the area that -was set aside for it in the original site planning. Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Yes. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Safety is the primary reason for this request. It is very dangerous for bicyclists and walkers to be on Tasker Drive. More individuals would be comfortable coming on foot or by bicycle if there were a safer route. Likewise, parking along the roadside at Tasker also is not safe. The Bowman Library is a polling place for Frederick County and parking is a problem during elections. Oct. 4, 2007 5 of 8 Handley Regional Library CIP Legal Requirement. Is the project required in order to meet a State or Federal mandate or some other legal requirement? No Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? Public libraries in general serve segments of population who cannot afford to purchase many books for their own libraries as well as those that lack computers and Internet access. Through pooling of funds, public libraries make available to the public at large expensive printed works, books on tape, and computer databases that an individual or most companies could not afford. Economic Impact.- Is mpact. Is theproject essential to, or would it encourage some form of economic development? Would theproject improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Realtors, firms relocating, and homebuyers see Public Libraries as a very positive local quality of life factor. Libraries provide information on business start-up, investing, and company management. Oct. 4, 2007 6 of 8 Handley Regional Library CIP Coordination with other projects: Is the project necessaryfor the successful completion of otherprojects? Is theprojectpart of a largerproject? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. It is citizen's requests and complaints, both to Library staff and to members of the Board of Supervisors, that continue to plush this proposal. Oct. 4, 2007 7 of 8 Handley Regional Library CIP 2008-2009 Departmental Request Summary Department: uandle,r Regional r •'hrary Approved By: Geonwig HRL Bo rd Chairman Trish Ridgeway, Director Dept" >riarity Proiect Title 1 2 n lot & Branch TOTAL FY 2008/09 Cost FY 2009/10 Cost FY 2010/11 cost FY 20-11/12 Cost FY 202U13 Cost TOTAL CIP Cost $251,000 $251,000 $197,000 $1,935,000 $2,132,000 Under develo ment Under develo ment $448,000 $1,935,000 $2,383,000 Oct. 4, 2007 8 of 8 Handley Regional Library CUP C • C� 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Gainesboro Library Branch Date Prepared: October 4, 2007 Agency: Handley Regional Library Agency Contact Person: Trish Ridgeway Phone Number: 662-9041, ext.14 Location of Project: Rt.522 north Magisterial District: Gainesboro Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construction of a 7,000 to 10,000 sq.ft. branch library. Initial parking should be for at least 50 vehicles. The proposed location would be on Rt. 522 in the Gainesboro district, but this could change depending on patterns of library use in the next 3 to 4 years and on whether donated land could be located. The acquisition of the land of 3 to 4 acres would be in fiscal year 2008/2009. There is discussion as a possible reuse of the old Gainesboro School as a library branch, but this is a decision to be made by the Board of Supervisors after further study. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Building program complete 2008/2009 Land acquisition 2008/2009 Hire architect 2008/2009 Hire general contractor 2009/2010 Begin construction 2009/2010 Complete construction 200912010 Furnish Library 2009/2010 Open Library 2010/2011 10/9/2007 Page 1 of 7 Handley Regional Library CIP Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of proj ect: This project continues to rank 2nd on Handley Regional Library's capital requests. .�n�nnc+�r► ��uTi NTITTTTRFC Element 1st FY 2008/09 t nva vu..y 2nd FY 2009/10 3rd FY 20010/11 4th FY 2011/11 5th FY 2012/13 Seyon FY 201 Total Planning, Surveying, & Design 105,000 $105,000 Land Acquisition 52,000 $521000 Site Preparation & Improvements 40,000 $40,000 Construction 1,395,000 $1,395,000 Furniture and Equipment 300,000 $300,000 Other Books, etc. 240,000 $240,000 TOTAL $197,000 $1,935,000 $2,132,000 These are very rough estimates. 10/9/2007 Page 2 of 7 Handley Regional Library CEP Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. ✓ Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received ✓ 'Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Somewhat based on costs for other library construction projects. Other (please explain) Source of Funding: Indicate the projected amount for each funding source. PROPOSED FUNDINGSOURCES Element 1st FY 2008/09 2nd FY 2009/10 3rd FY 20010/112011/11 4th FY 5th FY 2012/13 Beyond FY 201 Total General Fund $197,000 $197,000 Other Fund State Grants Bonds and Debts 1,885,000 $1,885,000 Endowment Interest (,for books) 50,000 $50,000 TOTAL 11 $197,000 $1,935,000 1 $2,132,000 Please describe the source of funding (i.e. type of grant): 10/9/2007 Page 3 of 7 Handley Regional Library CIP Project ..justification: Please project the number ofpersons, dwellings, students, or units to be served or the units ofservice to be provided by the project. This branch would serve most of those who live in the Gainesboro district along with other citizens who travel in the area. In 2006-2007 Frederick County citizens of all ages checked out 418,150 items for 65.2% of all checkouts system wide. 31,421 Frederick County residents have library cards. While almost 60% of borrowing by Frederick County residents is from Bowman Library, almost 40% is from Handley Library with less than 1% from the Clarke County Library. Using the percent of checkouts as a rough determination of annual door count, in the last fiscal year system wide Frederick County residents had an average of 56,841 questions answered, and 28,200 hours of Internet usage in 2006-2007. Please describe the need for this project. Now that the Bowman Library is completed, the residents of Gainesboro district comprise the largest population group that is the most distance from a library within the regional system. The Library will provide materials and programming for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room in which area groups can meet. Please describe and juste the proposed location of the project. The exact location is yet to be determined. Ideally, a public library should be easy to get to, be located on a major road, and be very visible from the road. Location criteria are similar to those for a retail establishment. If a location other than route 522 meets these criteria, it would also be acceptable. Beginning the search for a location now may facilitate the donation of land. 10/9/2007 Page 4 of 7 Handley Regional Library CII' Conformance to the Comprehensive flan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Yes. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Many senior citizens Utilize public libraries; for many of them, the library is their primary social outlet. They volunteer at the library; they visit daily or weekly because there is no cost and the staff is friendly. Our free introductory computer classes that are offered year round attract many senior citizens. Public libraries also serve an important recreational and educational source for children. Our summer reading program this year registered 2,059 preschoolers and school-age children system wide. We distributed over 1,930 books, all donated, as reading incentives with one book distributed for each six hours of reading by participants. That equals 21,465 hours of reading by Summer Reading participants with an average of 10.4 hours per reader! 10/9/2007 Page 5 of 7 Handley Regional Library CEP Legal Requirement: Is the projeci required in order to meet a State or Federal mandate or some other legal requiremenO No Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The Bowman Library, the Handley Library, and the Clarke County Library provide services to the residents of Frederick County. Other than the sparsely populated far southwest corner of the County, Gainesboro residents have the farthest drive to reach a library. Economic Impact: Is theproject essential to, or would it encourage some form of economic development? Would theproject improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Realtors, firms relocating, and homebuyers see Public Libraries as a very positive local quality of life factor. Libraries provide information on business start-up, investing, and company management. 10/9/2007 Page 6 of 7 Handley Regional Library CEP Coordination with other projects: Is the project necessaryfor the successful completion of other projects? Is the project part of a larger project? The joint use of the old Gainesboro School with other County departments is a possibility. Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Users of the Library's deposit collection at Redlands United Methodist Church in Gainesboro and other residents of the community have anecdotally indicated strong support. 10/9/2007 Page 7 of 7 Handley Regional Library CEP 2008-2009 Departmental Request Summary Department: Handley Regional Library Approved By: George Ludwig HRL Board Chairman Trish Ridgeway, Director Dept. Priority Project Title FY 2008109 Cost FY 2009/10 Cost FY 2010/11 Cost FY 2011/12 Cost FY 2021/13 Cost TOTAL C7P Cost 1 Bowman Parking lot & Sidewalk Additions $251,000 $251,000 2 Gainesboro Library $197,000 $1,935,000 $29132,000 3 ISenseny/ Greenwood Branch Under development, 4 522 Branch Library Under development TOTAL $448,000 $1,935,000 $2,383,000 Oct. 4, 2007 8 of 8 Handley Regional Library CIP C: • :] 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Frederick County Library Branch - SensenylGreenwood Date Prepared: October 9, 2007 Agency: Handley Regional Library Agency Contact Person: Trish Ridgeway Phone Number: 662-9041, ext.14 Location of Project: Senseny & Greenwood roads Magisterial District: Redbud/Shawnee Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construction of a 7,000 sq.ft. branch library with expansion possible to 10,000 square feet. Initial parking should be for up to 35 vehicles. The proposed location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of the land of 3 to 4 acres. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Yet to be determined. 10/11/2007 Page 1 of 7 Handley Regional Library CIP-Senseny Greenwood Branch Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of project: This project ranks 3rd on Handley Regional Library's capital requests. Estimate Cost PROPOSED EXPENDITURES Unknown Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. N/A Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding. Indicate the projected amount for each funding source. N/A Please describe the source offunding (i.e. type ofgrant): N/A 10/11/2007 Page 2 of 7 Handley Regional Library CIP Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This branch would serve citizens living in this rapidly growing area. In 2006-2007 Frederick County citizens of all ages checked out 418,150 items for 65.2% of all checkouts system wide. 31,421 Frederick County residents have library cards. While almost 60% of borrowing by Frederick County residents is from Bowman Library, almost 40% is from Handley Library with less than 1% from the Clarke County Library. Using the percent of checkouts as a rough determination of annual door count, in the last fiscal year system wide Frederick County residents had an average of 56,841 questions answered, and 28,200 hours of Internet usage in 2006-2007. Please describe the need for this project. A library in this area would meet the needs of Frederick County citizens by reducing traffic into Winchester. Parents and other library users will use the library more often if they do not have to come downtown to Handley Library. This area also lacks a community center; a library with ameeting room could help fill this need. The Library will provide materials and programming for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Please describe and juste the proposed location of the project. The exact location is yet to be determined. Ideally, a public library should be easy to get to, be located on a major road, and be very visible from the road. Location criteria are similar to those for a retail establishment. 10/11/2007 Page 3 of 7 Handley Regional Library CIP Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Yes. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Many senior citizens utilize public libraries; for many of them, the library is their primary social outlet. They volunteer at the library; they visit it each daily or weekly because there is no cost and the staff is friendly. Our introductory computer classes that are offered twice yearly attract many senior citizens. Senior citizens are strong users of public libraries for both recreational and informational ;materials. Our introduction to computer resources classes have more seniors attending than any other group. Public libraries also serve an important recreational and educational source for children. Our summer reading program this year registered 2,059 preschoolers and school-age children system wide. We distributed over 1,930 books, all donated, as reading incentives with one book distributed for each six hours of reading by participants. That equals 21,465 hours of reading by Summer Reading participants with an average of 10.4 hours per reader! 10/11/2007 Page 4 of 7 Handley Regional Library CIP Legal Requirement. Is the project required in order to meet a State or Federal mandate or some other legal requirement? No Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The Bowman Library, the Handley Library, and the Clarke County Library provide services to the residents of Frederick County. Economic Impact. Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Realtors, farms relocating, and homebuyers see Public Libraries as a very positive local quality of life factor. Libraries provide information on business start-up, investing, and company management. 1.0/11/2007 Page 5 of 7 Handley Regional Library CIP Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support. Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Anecdotally, we hear from residents that they would like a library closer to their homes. 10/11/2007 Page 6 of 7 Handley Regional Library CIP 2008-2009 Departmental Request Summary Department: Handley Regional Library Approved By: George Ludwig HRL Board Chairman Trish Ridgeway, Director Dept. Priority Project Title FY 2008/09 Cost FY 2009/10 Cost FY 2010/11 Cost FY 2011/12 Cost FY 2021/13 Cost TOTAL CIP Cost I Bowman Parking lot & Sidewalk Additions $251,000 $251,000 2 Gainesboro Library $197,000 $1,935,000 $2,132,000 3 Senseny/ Greenwood Branch Under development 4 522 Branch Library Under development TOTAL $448,0001$1,935,000 $2,383,000 Oct. 4, 2007 8 of 8 Handley Regional Library CUP • C.: 2008-2009 CAPITAL IMPROVEMENTS PLAN INDIVIDUAL DESCRIPTION AND JUSTIFICATION FORM return to: Department of Planning and Development Frederick County, Virginia Project Name: Frederick County Library Branch - 522 South Date Prepared: October 9, 2007 Agency: Handley Regional Library Agency Contact Person: Trish Ridgeway Phone Number: 662-9041, ext. 14 Location of Project: Where 522 meets Justice Drive (school cluster) Magisterial District: Opequon Project Description: Give a brief (1-2) paragraph description of what the project includes. Provide basic information, such as the location, size, acreage, floor area, capacity, etc. Construction of a 7,000 sq.ft. branch library with expansion possible to 10,000 square feet. Initial parking should be for up to 35 vehicles. The proposed location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of the land of 3 to 4 acres. Schedule: If the project will take several years to complete, outline the schedule here. Be sure to include any work that might have been done in previous years, including studies or other planning. Yet to be determined. 10/11/2007 Page 1 of 6 Handley Regional Library CIP Coordination: If the project is dependent upon or is being planned in conjunction with any other project(s), identify it/them and indicate the relationship between the projects. N/A Project Priority: If previously included in the Capital Improvements Plan, please indicate previous priority and current status of proj ect: This project ranks 4th on Handley Regional Library's capital requests. Estimate Cost PROPOSED EXPENDITURES Unknown Basis of Cost Estimates: Check one of the following. If you want to provide more detailed information on the estimate, please do so in the space provided. N/A Cost of comparable facility or equipment From cost estimate provided by an engineer, architect, or vendor From bids received Preliminary" estimate, (e.g. no other basis for estimate, guesstimate) Other (please explain) Source of Funding. Indicate the projected amount for each funding source. N/A Please describe the source offunding (i.e. type ofgrant): N/A 10/11/2007 Page 2 of 6 Handley Regional Library CIP- Rt. 522 Branch Project Justification: Please project the number of persons, dwellings, students, or units to be served or the units of service to be provided by the project. This branch would serve citizens living in this rapidly growing area. In 2006-2007 Frederick County citizens of all ages checked out 418,150 items for 65.2% of all checkouts system wide. 31,421 Frederick County residents have library cards. While almost 60%of borrowing by Frederick County residents is from Bowman Library, almost 40% is from Handley Library with less than 1% from the Clarke County Library. Using the percent of checkouts as a rough determination of annual door count, in the last fiscal year system wide Frederick County residents had an average of 56,841 questions answered, and 28,200 hours of Internet usage. Please describe the need for this project. This population group is not close to a library in the regional system. This area also lacks a community center that a library with meeting room could help fill this need. The Library will provide materials and programming for patrons from toddlers. to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Please describe and justify the proposed location of the project. The exact location is yet to be determined. Ideally, a public library should be easy to get to, be located on a major road, and be very visible from the road. Location criteria are similar to those for a retail establishment. 10/11/2007 Page 3 of 6 Handley Regional Library CIP- Rt. 522 Branch Conformance to the Comprehensive Plan: Does the project conform to, or contribute to the attainment of the goals and objectives of the Comprehensive Plan? Is the project consistent with established policies? Yes. Public Health, Safety, or Welfare: Does the project improve conditions affecting health, safety, or welfare? Does it eliminate a clear health or safety risk? Many senior citizens utilize public libraries; for many of them, the library is their primary social outlet. They volunteer at the library; they visit it each daily or weekly because there is no cost and the staff is friendly. Our introductory computer classes that are offered twice yearly attract many senior citizens. Public libraries also serve an important recreational and educational source for children. Our summer reading program this year registered 2,059 preschoolers and school-age children system wide. We distributed over 1,930 books, all donated, as reading incentives with one book distributed for each six hours of reading by participants. That equals 21,465 hours of reading by Summer Reading participants with an average of 10.4 hours per reader! Senior citizens are strong users of public libraries for both recreational and informational materials. Our introduction to computer resources classes have more seniors attending than any other group. 10/11/2007 Page 4 of 6 Handley Regional Library CUP- Rt. 522 Branch Legal Requirement: Is the project required in order to meet a State or Federal mandate or some other legal requirement? No Equitable Distribution of Services: Does the project meet a special need of some segment of the population that has been identified as needing assistance? Would the project provide equivalent services to a population group that is currently under served relative to other areas of the County? The Bowman Library, the Handley Library, and the Clarke County Library provide services to the residents of Frederick County. Economic Impact: Is the project essential to, or would it encourage some form of economic development? Would the project improve the tax base, reduce operating expenses, produce revenue, or otherwise have a positive effect on the local economy? Realtors, firms relocating, and homebuyers see Public Libraries as a very positive local quality of life factor. Libraries provide information on business start-up, investing, and company management. 10/11/2007 Page 5 of 6 Handley Regional Library C1P- Rt. 522 Branch Coordination with other projects: Is the project necessary for the successful completion of other projects? Is the project part of a larger project? No Public Support: Are county residents fully informed and supportive of the proposed project? List the methods used to determine public support. Anecdotally, we hear from residents that they would like a literary closer to their homes. 10/11/2007 Page 6 of Handley Regional Library CIP- Rt. 522 Branch 2008-2009 Departmental bequest Summary Department: Handley Regional Library .Approved By: George Ludwig HRL Board Chairman Trish Ridgeway, Director .Dept. Priotity Project Title FY 2008/09 Cost FY 2009/10 Cost FY 2010/11 Cost FY 2011/12 Cost FY 2021/13 Cost TOTAL CIP Cost 1 Bowman Parking lot & Sidewalk Additions $251,000 $251,000 2 Gainesboro Library $197,000 $1,935,000 $25132,000 3 Senseny/ Greenwood Branch Under development 4 522 Branch Library Under development FTOTAL 1 $448,0001$1,935,0001 $2,383,000 Oct. 4, 2007 8 of 8 Handley Regional Library CIP • C • 2007-2008 Capitai improvements Specific or Approxsrnate Locations Parks and Recreation 1 Sherando Park 2 Clearbrook Park 3 Future Western Parkland 4 Future Eastern Parkland County Administration 1 Annex Facility / Fire & Rescue Station 2 Round Hill Fire Station Relocation 3 Gainesbono Convenience Site Relocation 4 Gore Convenience Site Expansion 5 Clearbrook Fire Station Relocation Airport Library 1 Bowman Library - Parking Lot and Sidewalk Addition 2 Northern Frederick County Library Branch 3 Library Branch - Senseny & Greenwood 4 Library Branch - Rt 522 South `"V Primary Roads \/ Secondary Roads Note Created by Frederick County Department of Planning & Development November 02, 2006 Map represents the Capital Improvment Requests su bmittod by various county departments. 2007-2008 L� .•3�,, i 0 12,500 25,000 50,000 75,000 0 2 4 r� Feet 8 12 Miles Existing Elementary Schools Existing Middle Schools Existing High Schools New School Location Alternatives • Urban Development Area -_ )SWSA O City / Town Bounday Streets w. Primary Secondary Winchester Rds 2210, 0,7 - 200 A� Iy, r' h l Locations tip i 1 \ \� { 1` Replacement i FCMS i � 4Yinc i { 'Elem School Elem School �� J f r J ' �' �``� Mrddfriown Map Created by Frederick County Dept of Planning & Development 12/11106 N W+ 's 0 1 2 4 Miles C-145 Middle School ti. #4 High School School Locations Are Most Appropriate Within the UDA 0 Community Facilities and Services As development continues in Frederick County, there is a need to carefully plan for the facilities and services that will be required. Planned development will effect the expenditures and facilities that will be needed. It will also effect the location and types of facilities that must be provided. There is a need to carefully monitor growth and to plan land use and facilities in a coordinated fashion. This can be accomplished through annual comprehensive planning and capital improvements planning. Schools Frederick County Public Schools is the 22nd largest of the 134 systems in the state of Virginia. There are over 2,000 full time employees as of 2007, thus making the Frederick County School Board the second largest employer in the Winchester -Frederick County Area. The school district has 11 elementary schools, 4 middle schools, 3 high schools, and 1 alternative education/career & technical school. The school division also owns and operates two regional special education facilities: Northwestern Regional Education Program (NREP), housed in NREP Center, and the Robinson Educational Center. The NREP is a regional program that provides special education services to students from Frederick and Clarke Counties and the City of Winchester. Other support facilities include the administration building, the maintenance/warehouse facility, and the transportation facility. In addition to the 24 schools and administrative support facilities, there are 32 modular units and two Sprung Instant Structure units maintained as classrooms and offices. The school system also provides building maintenance services for the county government. During the past several decades, the student enrollment in the school division has increased steadily. Historical data shows student membership grew by 1,540 students over the past five years. This was an increase of 14.5% when comparing FY2006 to FY2001. Student membership from FY 2006 to FY2007 grew 2.7% with a net increase of 326 students. In order to meet the need for additional space, a number of school construction and renovation projects have occurred over the past decade. Despite the completion of these capital facilities projects, overcrowding is still a problem in a number of Frederick County's Public Schools. In order to meet the need for projected membership over the next decade, a number of new construction and renovation projects have been proposed through the capital improvements plan (CIP). With the completion of the replacement Gainesboro Elementary School in 2007, the 12', 13�1, and 14th elementary schools are projected to open between FY2010 and FY2016. A renovation to Apple Pie Ridge Elementary School and an addition to Bass -Hoover Elementary School are also projected within this same time period. As students matriculate from elementary to the middle and high school levels, the need to provide additional space for the increase in student population and to meet changing education requirements will become a necessity. Between FY2011 and FY2013, it is projected that a 5t' middle school, a 4t'' high school, a renovation to James Wood High School, a renovation/addition to Robert E. Aylor Frederick County " 1 Comprehensive Plan Community Facilities and Services Middle School, and an addition to Bass -hoover Elementary School will also occur within the same time period. In addition to the space need to accommodate student growth, there is also a need for larger administrative and operation support facilities. The current transportation site can no longer adequately accommodate work performed at this facility, and the current location is not sufficient to expand the existing facility to safely maintain a bus fleet approaching 175 school buses. The central administration building is over 40 years old and the current number of staff exceeds the building's safe -carrying capacity. This issue will require attention within the next few years. A plan for the replacement of Frederick County Middle School in the proposed CIP and the renovation of that facility to house the central administration offices will address this issue. As Frederick County looks toward the future, it will need to plan for new school facilities that are strategically located to help mitigate overcrowding for staff and students. The rate of residential growth continues to impact the school system as subdivisions are developed within the Urban Development Area (UDA). Additionally, it is important to monitor residential growth outside of the UDA that has historically accounted for a least one-third of the new residences in Frederick County. Along with growth in student enrollment, the school is faced with the responsibility of providing instruction in order to prepare students to work and live in the 21" century. The use of technology as a tool in nearly every facet of education has dramatically changed the way in which instructional services are provided to students. Required technology -related instruction at all levels will continue to necessitate increased expenditures for computer and computer related hardware and software. Mandates from the federal and stated governments, particularly in special education services, will require localities to expend additional financial resources to meet educational requirements. The requirements associated with technology -related instruction and the provision of appropriate special education services to students will create the need for investment in future capital projects within the school division. The school division and the Board of Supervisors have made major efforts to consolidate services in order to serve the residents of Frederick County more effectively which include the following: • Cooperative agreements relative to sharing school facilities for recreation use by a wide range of community organizations • Maintenance of school grounds, provided by the Department of Parks and Recreation, which has resulted in greater utilization of space. • Maintenance of Frederick County's office complex provided by the school division's Building & Grounds Department • Warehouse space in the Buildings and Grounds Department's Facility, provided by Frederick County School Board, for other local government departments • Fueling services to other local government departments. provided by the school division's transportation department. Frederick County " 2 Comprehensive Plan Community Facilities and Services Also, whenever possible, the school board has endeavored to support other Frederick County departments by making school facilities available during non -school hours for community and recreational use. (Insert Schools Map) Frederick County " 3 Comprehensive Plan Community Facilities and Services Parks and Recreation The purpose of this section of the chapter is to outline the County's recreational policies and identify implementation methods to accomplish the stated goals for recreational facilities, programs, studies, and plans. This narrative is a broad overview of parks and recreation goals, needs and standards, and serves as a guide to decision making. This overview is a part of the County's continuing planning process. Facilities The County currently owns and operates two district parks. Clearbrook Park, located five miles north of Winchester on Route 11, consisting of approximately 55 acres (44 which are owned by the County) and Sherando Park, located two miles east of Stephens City on Route 277, consisting of approximately 334 acres. Both district parks currently serve the County's population with active and passive recreational programs and facilities. The four County neighborhood parks are located at: the Reynolds Store Fire Company and Gainesboro Fire Company in the Gainesboro District, Round Hill Fire Company in the Back Creek District, and the Frederick Heights subdivision in the Red Bud District. These neighborhood parks consist primarily of playground equipment for young children. In 1987, master development plans were adopted for both Clearbrook and Sherando Parks. These master plans established development goals for each park, identified unmet recreational needs, provided unified facility plans, and proposed a development program for each park. The Master Plans for both Clearbrook and Sherando Parks reflect the recommendations of the County residents and national standards as outlined in the Virginia Outdoor Plan. These plans emphasize the development of a swimming pool complex, and additional sports venues, picnic areas, and maintenance support facilities. In 2001, the Sherando Park Master Plan was revised and adopted. Since the adoption of the Master Plans, the County has completed the construction o£ two outdoor swimming pool complexes, four irrigated soccer fields, a maintenance building, three shelters, a gazebo, two playground areas, two sand volleyball courts and two fields of a four field softball complex. The County has also purchased an area to house the maintenance operation for Clearbrook Park. Additional recreational facilities currently provided are athletic fields, playground, and picnic areas with a variety of recreational opportunities such as horseshoes, fishing, paddleboats, volleyball, open space areas, and support facilities. Clearbrook Park, Sherando Park, neighborhood parks and all public schools are maintained by the Parks Division of the County Parks and Recreation Department. To date, the County has constructed a 2.4 mile bicycle/pedestrian trail to serve several residential areas east of Stephens City. The County has also committed to the construction of a.6 mile trail to Frederick County " 4 Comprehensive Plan Community Facilities and Services serve residential areas on the northern perimeter of Sherando Park. These bicycle facilities will link those residential areas with Sherando Park and Sherando High School. Additional trails would provide residents the ability to travel safely from their homes to schools, stores, work or recreation areas without having to share the overcrowded arterial and collector roads with automobiles. Programs The Recreation Division of the Frederick County Parks and Recreation Department was created to provide a comprehensive and accessible program of recreational services and activities for the residents of Frederick County. A diverse range of recreational and enrichment programs is provided for all age groups. This broad base of activities includes, but is not limited to, instructional classes, outdoor adventure programs, sports and athletics, lifetime leisure and fitness programs, cultural and community events, as well as, trips and excursions. Programming responsibilities are assigned within the Division's four interest sections: 1. Community Events 2. Before & After School Programs 3. Sports & Athletics 4. Lifetime Leisure and Fitness Staff members work together to identify, develop, and implement those activities which most closely meet the interests and desires of the community. The Division typically implements programs within age categories such as preschool, youth, teen, adult and senior adult. The majority of recreation programs offered by the Parks and Recreation Department are held within the 18 public schools in Frederick County and the Parks and Recreation Department's Community Centers. Consequently, this wide variety of recreation offerings has maximized the use of county school buildings. The joint efforts of the Frederick County Public Schools and the Parks and Recreation Commission/Department resulted in the inclusion of recreational facilities within Sherando High School. The Parks and Recreation Department's Community Center, which adjoins Sherando High School, opened in September of 1993 and contains two racquetball courts, a weight room and a multipurpose room with kitchen. Building upon the Sherando concept, the Orchard View Community Center, which is attached to Orchard View Elementary School was opened in August 2000. This facility features a full-size gymnasium available for recreational activities during non -school hours. The Evendale Community Center, our third center, opened in 2006 includes two multi-purpose rooms and a full size gymnasium. Frederick County " 5 Comprehensive Plan Community Facilities and Services The Tuscarora Trail The Tuscarora Trail is a 249 mile hiking trail situated generally along the mountain ranges to the west of the Shenandoah and Cumberland Valley. It connects to the Appalachian Trail in Shenandoah National Park and in Pennsylvania northeast of Carlisle. Approximately 26 miles of the Tuscarora Trail is in Frederick County (see map). Of this total, approximately 11.25 trail miles are protected by easements on private property, 3.75 trail miles are on unprotected private property and 11 trail miles are on public roads. This trail is an important feature in the county for recreation and for the promotion of tourism. For safety reasons, the county supports the relocation of the trail off of the public roads wherever possible. The county also supports voluntary trail easements for sections of the trail on private property to insure the long-term viability of the Tuscarora Trail. Current Needs and Future Demands To meet present requests and plan for future leisure service demands, the Parks and Recreation Department has completed Master Plans for the County's two District Parks through community involvement; studies of national standards provided in the Virginia Outdoor Plan; and surveyed information relating to the provision of leisure services. Through utilization of these and any other available resources, it is projected that the following areas must be addressed if we are to meet leisure demands: 1. Land acquisition to meet minimum standards. 2. Facility development to meet minimum standards. 3. Development of recreation centers. 4. Increased programming for special populations. 5. Increased programming for teens. 6. Greater diversity of programming to better meet the needs of the entire community. 7. Expansion of trail systems and bikeways. To serve our current population and ensure adequate public park land and recreational facilities are available for future generations of Frederick County residents, the Parks and Recreation Commission supports an approach which would require developers to set aside open space for use by the Home Owners Association and encourage a proffer which would enable the county to accomplish a master planned urban park system. With the required open space set aside provided by the developer, the Home Owners Association would have the option of developing recreational amenities of their choosing. The developer would also have the opportunity to include features which may help market their property. The county would then encourage a proffer, based on the approved urban park master Frederick County " 6 Comprehensive Plan Community Facilities and Services plan, of land if determined suitable. If land within a certain development does not conform to the urban park master plan, a monetary proffer to help offset the cost of completing the plan could be considered. The Parks and Recreation Commission would also advocate developers being required to offer easements and construct pedestrian/bicycle trails through their developments. Maintenance and upkeep of these public trails would then become the responsibility of the Home Owners Associations. The acquisition of these public trail easements would be necessary to provide an array of non vehicular access to the public parks, schools, libraries and commercial establishments. The Parks and Recreation Commission also recommend the county actively pursue land acquisition and facility development through appropriations, bond referendums, donations, partnerships and bequest. Additionally, the Parks and Recreation Commission would support the monetary proffers for parks and recreation being put into an interest barring account with all interest earned being added to the proffer intended for parks and recreation capital development. Area Standard As suggested by the 2002 Virginia Outdoor Plan, the area standard for local recreation and park sites in Virginia is ten acres of developed park land per thousand populations. Frederick County has a population of approximately 70,575 (based on 2006 estimates provided by the Planning Department) and currently maintains 400 acres of park land. Of the 400 acres assigned to the parks, about 220 acres would be considered developed. Using the population projections provided by the Frederick County Planning Department, an additional 286 acres are needed to meet the current demand; another 37 acres by 2010 and 60 acres by 2015 will be required if we are to keep pace with the recommended standard of the ten acres per thousand population. It is estimated by the Parks and Recreation Department that by the year 2020, Frederick County will need approximately 843 acres of developed park land to adequately serve the County's population. The following are different park types for development: Frederick County " 7 Comprehensive Plan Community Facilities and Services MINI PARK Size 0 — 4 acres Service Area `/4 mile Administrative Responsibility Local Unit of Government Purpose The Mini parks offer close to home open space and limited recreational amenities which are typically accessible by bicycle/pedestrian trails. Mini Parks have a service area of approximately'/4 mile and are less than five acres. It is important for these parks to be accessible by bike/pedestrian trails. In most cases, it is not practical to include athletic fields or major facility development in a mini park. As a result, these areas offer very little in terms of design elements which create a self policing environment. These areas can become attractive to the occasional/drop—in visitor and supervision is often necessary to ensure the park remains an asset to the community. Mini parks are the least desirable type of park for inclusion into a public park system because they are small, inefficient to maintain and difficult to police. Typically, the amenities found in the Mini Park are the same as found in home owner association open space areas. However, if strategically located and offering a unique value not available as a Home Owners Association recreational unit, the Mini Park may be considered. Frederick County " 8 Comprehensive Flan Community Facilities and Services NEIGHBORHOOD PARD Size: 5-24 acres Plan at 3 acres/1000 Population Service Area: Approximately 5 —15 minutes walking distance or %z mile to 1 1/2 miles Administrative Responsibility: Local Unit of Government Purpose: The primary function of the neighborhood park is to provide limited types of recreation for the entire family within easy walking distance. Facilities should be provided for all age groups. Character: Intensive use and easy access are characteristics of this classification. Ideally, the site would have areas that are level to gently rolling to accommodate the intensive use facilities, with shaded areas for passive recreation. Location: If possible, the neighborhood park should be located near a school and/or the neighborhood center and away from railroads, major streets and other hazardous barriers. Potential Facilities Playground Badminton Courts Ball Diamonds Swimming Pool Basketball Courts Volleyball Courts Tennis Courts Fishing Pond Shuffleboard Courts Recreation Center Picnic facilities Trails Horseshoe Pits Bikeway Football/Soccer Field Play fields usually serve a dual purpose in this type of facility. They provide an area for sports and running games and also serve as open space. Intensive use areas (the playground area and hard surfaced courts) are buffered from other activities by passive natural areas and pedestrian access corridors. Programmed activities such as organized athletics are often suitable in neighborhood parks. Although limited parking facilities are provided, site design should encourage pedestrian access to the greatest extent possible. Rural communities may want to consider deleting neighborhood parks and include their function in larger community parks which could better serve the needs of widely dispersed local population. From an economic standpoint, well designed, larger facilities are likely to be less expensive to maintain than several small sites. Frederick County " 9 Comprehensive Plan Community Facilities and Services COMMUNITY PARK Size: 25-99 acres Plan at 3 acres/1000 population Service Area: Approximately 15 minutes driving time Administrative Responsibility: Local Unit of Government Purpose: Community parks should primarily support active recreation activities and be capable of withstanding intensive use, while still containing a fair amount of open space. Character: The site usually varies from relatively flat open space to moderately sloping wooded area. Such a park should be adaptable to a wide variety of recreational activities. Access is gained by auto, bicycles, or walking. Location: Locate when possible near the center of the community with good access and serviced by a public transportation system. Potential Facilities: Playground Volleyball Courts Picnic facilities Badminton Courts Tennis Courts Trails Ball Diamonds Fishing Pond Horseshoe Pits Swimming Pool Shuffleboard Courts Bikeway Basketball Courts Recreation Center Football/Soccer Field Natural Areas Lake or Stream Boating/Fishing Parking Areas Golf Beach Area Frederick County " 10 Comprehensive Plan Community Facilities and Services DISTRICT PARK Size: 100-999 acres Plan at 4 acres/1000 population Service Area: 15-25 minutes driving time 5-15 miles service radius Administrative Responsibility ocal Unit of Government Purpose: District Parks should serve the recreational needs of large portions of the local population. They should contain a wide variety of intensively developed areas for day use recreation, while providing ample open space with generous buffers between activity areas. Character: The site could vary from flat open space to moderately to steeply sloping topography. It should be capable of hosting a diversity of activities, effectively buffering natural areas and open space from active recreation areas. A site location along a stream or lake is highly desirable. The regional park needs to be accessible by auto, as well as, pedestrians and bicycles. Location: Where possible, district parks should be located near the center of the service area, and on or close by an arterial or major road providing good access to the facility. In urban or suburban situations, easy access to mass transit is highly desirable. The site should also be accessible by pedestrians and bicyclists. Potential Facilities Playground Volleyball Courts Picnic facilities Badminton Courts Tennis Courts Trails Ball Diamonds Fishing Pond Horseshoe Pits Swimming Pool Shuffleboard Courts Bikeway Basketball Courts Recreation Center Football/Soccer Field Natural Areas Lake or Stream Boating/Fishing Parking Areas Golf Beach Area Frederick County " 11 Comprehensive Plan Community Facilities and Services GREENWAY Size Any length, preferably longer than one mile Typically 75-100 feet or wider Service area Dependant upon the location, size and significance of the corridor Administrative Responsibility Federal, state, local or public/private partnership Purpose Greenways are established to protect, preserve, and maintain existing natural and cultural corridors; to link population centers with recreational, educational and business areas and other population centers; and to provide recreational and non -motorized transportation opportunities along these corridors by using natural features (ridge -lines, steep slopes), utility rights-of-way, and watercourses (streams, rivers, canals, etc.). Character Depending on the location, it can range from rugged terrain with scenic views and extensive vegetation to open level meadows. The greenway can be a separate entity or a portion of any of the other park categories. Potential facilities Access Points Camping Picnic Facilities Parking Areas Canoeing Fishing Trails Winter Sports Historic Sites Boating Natural Area Frederick County " 12 Comprehensive Plan Community Facilities and Services COMMUNITY CENTERS Community Centers are facilities which provide a multi-purpose room, kitchen area, and a fitness or gymnasium element. These facilities are usually constructed between 15,000 and 20,000 square feet. These facilities may be reserved for the general public. Community Centers may be a stand alone facility within a Neighborhood or Community Park, or may be co -located with other County Agency Buildings. RECREATION CENTERS Recreation Centers are typically found in District or Regional Parks. These 100,000-150,000 sq feet facilities provide an indoor aquatic venue, gymnasium, fitness, multi-purpose rooms, a kitchen, lobby area, and significant locker room space. In providing Recreation Centers, one should consider adequate storage. These facilities are open to the general public for drop-in use. Frederick County " 13 Comprehensive Plan Community Facilities and Services Frederick County Parks & Recreation Department Comprehensive Plan Facility Standards Frederick County - 14 Comprehensive Plan 2006 2020 Needs Needs Facility Existing Gap Gap Park Land 400 286 443 1/4 Mile Track 1 3 4 Baseball Fields 8 6 9 Basketball Courts 5 9 12 Bike Trails/ Roadways 2.4 66 82 Greenway Fishing (bank) 69 84 Amphitheatre 0 2 2 Horseshoes 8 -1 0 Outdoor Swimming 2 1 2 Volleyball 3 11 1.4 Football 1 6 8 Picnicking 400 286 443 Community Centers 6 1 3 Recreation Center 0 1 1 Skateboard Park 0 1 3 Soccer Fields 4 10 13 Softball Fields 5 9 12 Tennis Courts 62-3- 11 36 Special Use Facility As needed As needed Ice Skating/Hockey 0 1 1 Frederick County - 14 Comprehensive Plan Community Facilities and Services SUMMARY As the population of the Winchester -Frederick County area continues to increase, there will undoubtedly be greater emphasis placed on the County's Parks and Recreation Department. As indicated by the standards provided in the 2002 Virginia Outdoor Plan, referred to in this chapter, there exists a need to concentrate on developing facilities to meet present minimum standards, and an even greater need to establish a long range capital improvement program to ensure the provision of the physical amenities required to meet future leisure demands. The County has already begun to address long term multi -use trail needs as discussed in this chapter with a strategy which involves the creation of a complete network of transportation modes, including non -motorized and pedestrian use. In addition, the UDA study of April 2005 sets as one of its goals to examine "providing adequate area for district, community, and neighborhood parks and ensure broad access to a variety of recreational opportunities." It is increasingly important to integrate development of parks and recreation facilities and programs into the overall County plan to make Frederick County an attractive place to live and work. Since the existing parks and recreation facilities are below the recommended minimum standards for a locality of our size, priority should be given to bringing our system up to standard. Strong consideration should also be given to the acquisition of park land to meet future needs while desirable open space is still available. To complement the strategies and standards identified, the Parks and Recreation Department staff is creating a blue print which will strategically locate areas for park land acquisition to meet existing and future demands. It is anticipated a draft of this plan will be completed by July 1, 2007. In addition to the facilities that are needed to meet current and future demands, the Parks and Recreation Department will also need additional professional staff to accommodate an already increasing demand for recreational programs. Frederick County " 15 Comprehensive Plan Community Facilities and Services Emergency Services The Frederick County Fire and Rescue Department was established in 1990 to provide support and guidance for the eleven volunteer fire and rescue companies that provide fire suppression and emergency medical services to the citizens of Frederick County. Each volunteer fire and rescue company provides fire suppression service, ten provide EMS transport services, eight provide advanced life support emergency medical service, one provides basic life support emergency medical service and one provides first responder level medical care. The County fire and rescue companies are as follows: Company 11 - Stephens City Fire and Rescue Company Company 12 - Middletown Fire and Rescue Company Company 13 - Clearbrook Fire and Rescue Company Company 14 - Gore Fire Company Company 15 - Round Hill Community Fire and Rescue Company Company 16 - Gainesboro Fire and Rescue Company Company 17 - Star Tannery Fire Company Company 18 - Greenwood Fire and Rescue Company Company 19 - North Mountain Fire and Rescue Company Company 20 - Reynolds Store Fire and Rescue Company Company 21 — Millwood Station Volunteer Fire and Rescue Company Most of the apparatus operated by the companies are owned by and have been purchased through the fund raising efforts of each company. The County has purchased a ladder truck which provides truck service throughout the county. This vehicle is housed at Company 13, Clearbrook Volunteer Fire & Rescue Company and is staffed by a combination of career and volunteer personnel. In addition, the county owns and operates two ALS first response vehicles, which are stationed at Company 18, Greenwood Fire and Rescue Company, and Company 16, Gainesboro Fire and Rescue Company. Company 12, Middletown Volunteer Fire & Rescue Company owns an ALS vehicle, which is operated most of the time by the county. Staffing of the fire and rescue stations is accomplished by a combination of volunteers from each community and is supplemented by twenty-four career fire and rescue personnel employed by Frederick County. The volunteers provide 24 hour a day, seven day a -week coverage in all of the fire and rescue stations. The career fire and rescue personnel staff nine of the eleven stations, ten hours a day, five days a week as well as providing 24 hour coverage on two advanced life support response vehicles. These vehicles operate from Company 16 and 18. The Fire and Rescue Department office is divided into three divisions. These divisions are Operations, Training, and Life Safety. The office is headed by a full-time Director who is employed by the County. The Director is responsible for supervision of all of the Departments operations. Frederick County — 16 Comprehensive Plan Community Facilities and Services This includes the supervision of all career personnel, coordinating the service delivery of the volunteer companies, overseeing emergency services planning, providing volunteer and career training programs, disaster and liazardous material coordination, and managing Department resources. The Operations Division is divided into three battalions, have a Fire/Rescue Lieutenant — Field Supervisor to oversee the career fire and rescue personnel. These Field Supervisors also work with the volunteer chiefs to coordinate daily activities within each company. The Life Safety Division is responsible for fire prevention, life safety education programs, fire code enforcement and fire investigations. The Life Safety Division is headed by a full time Fire/Rescue Battalion Chief- Fire Marshal employed by the County. The division is support by a full time Fire/Rescue Lieutenant -Assistant Fire Marshal. The Fire Marshals are on call on a 24-hour basis to provide fire investigations, technical support to volunteer companies, and to respond to emergencies. The Training Division is responsible for developing, providing, and overseeing training programs for the volunteer and career fire and rescue personnel. This Division is headed by a full-time Fire/Rescue Battalion Chief — Training Officer employed by the county. The training officer is also the Career Development Advisor, responsible for overseeing the administration of the Career Development Program. Future challenges for the Fire and Rescue Department include meeting fire and rescue equipment needs, maintenance and expansion of fire and rescue stations, developing water systems for fire protection, meeting training and certification requirements, increasing emergency medical service, improving radio communications, providing service for the regional airport as required by the Federal Aviation Authority regulations, and developing additional fire and rescue stations to meet future growth within the county. Planning for future fire station locations and equipment needs has been accomplished by developing a five-year strategic plan. This plan identifies future station sites and equipment needs based on projected service demands and response times. The plan encourages the dedication of sites for new fire and rescue stations within the identified areas during the rezoning process. A recent response study was conducted and concluded the need for five additional fire and rescue stations in the next five years. These stations are to cover the areas of Green Springs/White Hall Rt. 522 South/ Rt. 277 East Middle Road/Cedar Creek Grade Apple Pie Ridge/ Rt. 522 Route 7/ Redbud Road Frederick County " 17 Comprehensive Plan Community Facilities and Services The response study justifies the need for new fire and rescue stations. The study indicates that in many areas a ten.minute total response time is not being met. The increased calls to each fire station create a situation where the 2°° due station has to cover additional areas while the i `, due station is still out. Non-residential areas such as retail, office, and industrial areas require increased fire protection because specialized equipment is necessary to insure safety for these land uses. Other land uses identified as target hazards continue to grow. These include land uses such as schools, nursing homes, daycare centers, and industrial facilities. These land uses have a higher risk of injury due to the specific demographics of person utilizing these facilities. Existing road conditions, primarily those with gravel or dirt surfaces and horizontal and vertical curvatures, located outside of the county's Urban Development Area (UDA) create longer response times. The greatest factor contributing to the need for new fire and rescue stations is the rapid population growth and increases in dwelling units within the County. The development of new fire and rescue stations could provide an opportunity to extend satellite services provided by other county departments and agencies. Allocation of space could be created within new fire and rescue stations for community services provided by the Sheriff's Office, the Treasurer's Office, the Voter Registrar's Office, and the Commission of the Revenue's Office. Airport The Winchester Regional Airport is a 375 -acre, all weather, 24-hour general aviation airport with a 5,500 foot runway located southeast of Interstate 81, Exit 313A. The facility currently has 75 tie down spaces, two 12,000 square foot public common hangar, 52 T -hangars, and three private corporate hangars. Based aircraft total 80, and range in size from single engine to large cabin class business aircraft. Services available include 24-hour U.S. Customs and Immigration, 24-hour on call line service, automated weather observation system, computerized weather and flight planning equipment, full instrument landing system, and rental car service. The Winchester Regional Airport Authority (WRAA) was formed by the Virginia General Assembly on July 1, 1987. The Authority consists of representatives from the City of Winchester and Frederick, Clarke, Shenandoah, and Warren Counties. Since its formation, the WRAA has embarked on an extensive airport improvement program. Major capital improvements have been accomplished in order to comply with Federal safety and design standards. Completed construction projects include: a 1,100 foot runway extension, pavement resurfacing of the entire runway, relocation of the taxiway, the creation of safety areas at each end of the runway, and the remarking of the runway and taxiway. New buildings constructed under this program include a modern general aviation terminal, a 12,000 square foot clear span hangar, a maintenance hangar with Fixed Base Operator offices, and 62 T -hangar units. Other completed projects include the airfield lighting upgrade, installation of a 60,000 gallon above ground fuel storage facility, a security fence around the Airport's perimeter, and the installation of a precision instrument approach to provide better all weather access to the Airport. Frederick County " 18 Comprehensive Plan Community Facilities and Services Collaborating with Frederick County and the Virginia Department of Transportation (VDOT), the Authority has also made improvements to primary access roads for the Airport. Also completed was the relocation of Airport Road to remove a portion of the road which infringed on controlled airspace. Sewer and Water service is also established for the Airport. To date, more than $19 million dollars has been invested in the Winchester Regional Airport's capital improvements, equipment, and promotions through funding received from the Federal Aviation Administration, Virginia Department of Aviation, and the local jurisdictions. Remaining capital projects include the acquisition of land along Bufflick Road for noise abatement, development of the northern side of the runway, renovation of the 17 year old terminal building and construction of an aircraft wash rack. Through the support of the member jurisdictions, the Airport will continue to evolve into a modern, first class air transportation facility which will assist economic development endeavors in the attraction of new industrial and commercial businesses to the region. Frederick County " 19 Comprehensive Plan Communitv Facilities and Services Handley Library Library service is provided to Frederick County through the Handley Regional Library, which also serves Clarke County and the City of Winchester. Currently, there are 21,107 active registered library card holders in Frederick County. The regional system supports education, preschool through post -secondary, by providing assistance and research materials for projects and papers, and by being open weeknights, Saturdays and some Sundays. The library is also open during the summer when schools are closed. It is also an important resource for adults seeking to improve their skills and for introducing preschoolers to books and reading. The library also provides the business community and the general public within information for their research needs as well as recreations reading. The regional library system continues to be below per capita state standards in the areas of books, square footage, seating, and periodical holdings; however, important steps have been taken to remedy this. The predominant project, through the County's CIP, is the construction of a Northern Frederick County Branch. This project entails the acquisition of 3 to 4 acres and the construction of a 7,000 square foot library branch with expansion possible to 10,000 square feet along Route 522 N near Cross Junction. Initial parking would accommodate 35 vehicles. There is no library in this area of the county to serve residents. The residents of the Gainesboro District comprise the largest population group the greatest distance away from a library. The library would serve members of the population from toddlers to senior citizens. Also included in the CIP is the need for library branches in the Senseny Road/Greenwood Road area and on Front Royal Pike (Route 522 South). These projects entail the acquisition of 3 to 4 acres each and the construction of a 7,000 square foot library branch at each location with expansion possible to 10,000 square feet. This branch would serve citizens living in this rapidly growing area. A library in these locations will reduce traffic into the Winchester Library(s). These branches would also help fulfill a community center need within this area, by providing a meeting room. Another important capital project for the Library will be the expansion of the parking lot and sidewalks at the Bowman Library Branch. This proposal would expand the parking lot on the Lakeside Drive side of the library from 101 to 221 parking spaces, and to provide a sidewalk that will extend approximately 400 to 500 feet beyond the sidewalk that now borders the parking lot to connect to the sidewalk on Lakeside Drive. The parking lot expansion is needed to relieve overcrowding and to accommodate library patrons. The sidewalk is necessary to provide safe access for pedestrians to the library. Planning consideration for alternative modes of transportation such as bicycle connectivity should also be considered. Frederick County - 20 Comprehensive Plan Comnrunity Facilities and Services County Offices In addition to the County's main 100,000 square foot administrative office complex in downtown Winchester, construction began on a 68,000 square foot for Public Safety Building was in the summer of 2006. The new facility, which is scheduled to open in spring of 2007, is located south of Route 50, adjacent the regional airport, and will house the Fire and Rescue and Sheriffs departments. This facility is anticipated to accommodate the space needs of these two departments for 15-20 years. The building and site were also designed to allow for future expansion of an additional 30,000 square feet. Refuse Collection, Landfill, and Recycling Eleven refuse collection stations are located throughout Frederick County. Nine refuse collection stations consist of hydraulic compactors with separable roll -off containers and collection facilities for recyclables. Two sites consist of front end dumpsters and collection containers for recyclables. The County converts dumpster sites to compactor stations when warranted by tonnage levels. When practical, the consolidation of sites during the conversion process is also desirable. For residents who prefer curbside refuse collection, service is provided by a number of private haulers. The Frederick County Landfill is a regional facility which receives refuse from Frederick and Clarke Counties, as well as the City of Winchester. The landfill is operated by Frederick County as an enterprise fund and the landfill operation is fee sustaining. The management and planning of landfill operations are solely the responsibility of Frederick County, with input from an oversight committee comprised of representatives from Frederick and Clarke Counties and the City of Winchester. Closure of the older section of the landfill, which opened in 1976, was completed in 1994. A new 160 -acre tract of adjacent land, purchased in 1986, was opened for landfilling in 1993. Approximately 90 acres of this tract have been permitted for landfilling under the current Subtitle "D" Solid Waste Regulations. Both the closure of the old section and the construction of the section were carried out in accordance with state regulations that require sophisticated environmental protection measures, including: composite impermeable liners, a complete leachate collection system, leachate treatment facility, groundwater monitoring, and gas monitoring. In an effort to extend the useful life of the municipal solid waste landfill, a 109 acre wooded tract was purchased from Ryland Carper for the future development of a construction debris landfill. The permitting, design, and construction of this new CDD landfill were completed in 1998. Through diversion of bulky, construction debris to a separate landfill; an amendment to the state permit allowing vertical expansion, and improved compaction technologies, the life of the landfill has been extended to approximately 40 years. A new program to recirculate leachate or liquids through the landfill will also increase decomposition and extend the life of the municipal solid waste landfill. The County should continue to evaluate new methods for waste reduction and support recycling programs, both of which will extend the life of the landfill. Frederick County " 21 Comprehensive Plan Community Facilities and Services During the 1990s, the County placed collection boxes for recyclable materials at each of the citizens' convenience areas located throughout the County. In 2004, containers were also added at dumpster sites. Through this voluntary collection effort, the County was able to meet the 1995 state recycling mandate of 25 percent mandated by the Commonwealth of Virginia. Due to the rapid growth in Frederick County, additional programs have been implemented to enable the County to exceed the State's 25 percent recycling goal. These programs include: brush and yard waste mulching, composting, waste oil recycling, oil filter recycling, cardboard and phone book recycling, tire shredding, household hazardous waste collection, and electronics recycling. It is essential that new residential developments are provided with an appropriate means of solid waste collection. Either private collection or new collection stations, including land, should be provided by developers. Sewer and Water Facilities The location of public sewer and water lines determines where urban development will occur. The Urban Development Area defines the general area in which more intensive forms of residential development will occur. Commercial, industrial, and institutional land uses are also encouraged within the Urban Development Area. The Sewer and Water Service Area is consistent with the Urban Development Area in many locations. However, the Sewer and Water Service Area may extend beyond the Urban Development Area to promote commercial, industrial, and institutional land uses in areas where residential land uses are not desirable. The Frederick County Sanitation Authority has the responsibility for the treatment, transmission, and distribution of potable water and the collection and transmission of wastewater. Most of the sewer and water mains and laterals in the County are owned, operated, and maintained by the Sanitation Authority. Frederick County and the Frederick County Sanitation Authority (FCSA) have executed a Facilities Planning Agreement which sets forth procedures for the planning of sewer and water mains in the County. The agreement includes provisions for adopting a water and sewer facilities plan as a part of the Comprehensive Plan, specifying the location of mains over eight inches in size, and includes provisions for review and update of the plan and for including sewer and water facilities projects in the Frederick County Capital Improvements Plan. The City of Winchester owns and maintains sewer and water lines in portions of the County adjacent to the City corporate limits. Such lines have been extended into the County following a previous agreement between the City and the County. The Frederick -Winchester Service Authority (FWSA) has the sole responsibility of providing Frederick County v 22 Comprehensive Flan Community Facilities and Services wastewater facilities to serve the FCSA and the City of Winchester's treatment needs. The FWSA currently owns the Opequon Water Reclamation Facility, the Parkins Mills Wastewater Treatment Plant and the Crooked Run Wastewater Treatment Plant and has operational agreements with the City and the FCSA for their operation. The City operates and maintains the Opequon Facility while the Sanitation Authority is responsible for operation and maintenance of Parkins Mills and Crooked Run Facilities. Treatment of wastewater generated from within the County's Sewer and Water Service Area (SWSA) is undertaken at all plants. The Opequon Service Area is comprised of the Abrams Creek drainage area which includes the City of Winchester and adjacent drainage areas located east, west and north of the City of Winchester. All wastewater coming from the City of Winchester is transported to and treated at the Opequon Water Reclamation Facility. The Parkins Mills Wastewater Treatment Plant serves Sanitation Authority customers located in the upper Opequon Creek, Wrights Run, and Stephens Run drainage areas along with the Town of Stephens City. The Crooked Run Service Area services the Shenandoah Community in southeastern Frederick County. The Opequon Water Reclamation Facility presently has a seasonal hydraulic capacity of 8.4 millions gallons per day during summer months and 16.0 million gallons per day during the winter months. The facility has 18,000 pounds per day of biological capacity and also provides for biological nutrient removal of nitrogen and phosphorus. Based on the projections contained in the 1997 Opequon Water Reclamation Facility Capacity Needs Evaluation Report the present treatment configuration will meet both hydraulic and biological demands through 2007 - 2008. The Frederick Winchester Service Authority has already begun design for an expansion and upgrade of the Opequon Water Reclamation Facility to meet future growth needs and regulatory requirements requiring dramatic reductions of nutrient discharges from treatment facilities located in the Chesapeake Bay Watershed. The initial expansion and upgrade will increase the hydraulic capacity of the facility to a maximum of 12.6 million gallons per day. Obtaining this capacity will depend on the final wasteload allocation for nutrients assigned to the Opequon Facility under the Water Quality Management Plan Regulations adopted by the Commonwealth of Virginia. Present planning would anticipate the expanded facility would be operational by 2010-2011. The Parkins Mills Wastewater Treatment Plant which serves the upper Stephens Run, Wrights Run, and Opequon drainage areas has a present rated capacity of 2.0 million gallons per day. The current average daily flow of this plant is about 75% of the design capacity. This facility also will be limited in it ultimate capacity by nutrients. Design of an expanded and upgraded facility is complete and construction of that facility began in early 2007. When construction is complete in 2009, the Parkins Mills Wastewater Treatment Plant will have a capacity of 5.0 million gallons per day. The intention is that additional extensions of sewer and water service will reflect the boundaries of the UDA. The extension of mains into areas not included in the sewer and water service areas Frederick County " 23 Comprehensive Plan Community Facilities and Services described by the facilities plan will require an amendment to the comprehensive plan. In this way, the County will maintain an orderly process of development. All sewer and water mains extended should be publicly owned mains. 9.00 8.00 7.00 6.00 0 N 5.00 0 c9 4.00 0 2 3.00 2.00 1.00 0.00 39 ' 19 ^0 0� �9. N°. 90. ^*. 1941 ^9 �� ti� '`o' h9 ^q r�9 r�0 st0 ry0 ry0 ry0 ,ti0 Opequon Water Reclamation Facility Sewer Flow Versus Capacity Fiscal Years tOWRF —0—County —City —Capacity Frederick County v 24 Comprehensive Plan \ - rd M --}L RJ Fiscal Years tOWRF —0—County —City —Capacity Frederick County v 24 Comprehensive Plan Community Facilities and Services Capital Improvements Plan The Capital Improvements Plan (CIP) is the community's plan for public facilities. It provides a list of projects planned for five years and is updated each year as projects are completed and new projects added. In general, projects on the Capital Improvements Plan are relatively expensive, fixed assets that require expenditures that do not recur annually and last for a relatively long time. The first year in the Capital Improvements Plan should provide a capital budget for the upcoming fiscal year. The scheduling of projects needs to be coordinated with plans for development contained in the Comprehensive Plan. The Comprehensive Plan should be used as a tool to aid in determining priorities among projects, for estimating required funding, and for scheduling projects. The Capital Improvements Plan helps to guide development, to achieve the most efficient use of funds, and to maintain a stable financial program. The County's procedures for reviewing and adopting the CIP need to be improved. The CIP needs to have a direct link to available or projected funds. Projects need to be systematically reviewed against established standards in order to determine priorities. These standards need to be developed and reviewed on a regular basis. The County Finance Department should play an active role in the CIP development process. Facility Cost Impacts Rezoning requests should be evaluated to determine their potential impacts on the community facilities. Costs to the County should be estimated in terms of what impact the development, which could result from the proposed rezoning, would have on facilities and infrastructure. These costs are estimated in terms of facility use per unit of development. The estimated facility use is determined through the use of established multipliers which use averages derived from existing development. These multipliers set out such factors as: expected numbers of vehicle trips, school children, gallons of sewer and water usage per dwelling unit, square footage of commercial use, or person. The demand on various facilities resulting from a proposed rezoning can then be estimated based on the costs of facilities listed in the Capital Improvements Plan. Initially, costs are estimated in terms of the actual costs of providing facilities to support the potential development. In 1991, Frederick County's first impact model was developed. The fiscal impact model was utilized to project the fiscal impacts of rezonings on public schools, parks and recreation, and fire and rescue services for capital facilities costs. In 1998, a revised version of the impact model was adopted by the Board of Supervisors. This new model was designed to project the fiscal impacts of miscellaneous public facilities, as well as the public agencies that were accounted for in the previous impact model. The impact model projects the gross potential costs of the facilities that would be needed to support a new development using the basic formula described above. In 2005, the Board of Supervisors endorsed for use a new Development Impact Model (DIM) designed specifically for Frederick County. This model projects the capital fiscal impacts that would be associated with Frederick County " 25 Comprehensive Plan Community Facilities and Services specific development projects on the budget of Frederick County Government and the Frederick County School Board. The DIM was developed to represent the budgetary structure of the County and could be used to evaluate fixture land use planning scenarios. No rezoning should be approved unless the net impacts on community facilities are positive, or if the negative impacts can be adequately addressed through proffers or some other means. A request for rezoning may be turned down even though all fiscal impacts appear to be addressed. If there are other impacts which are not addressed by the rezoning application, or if the request does not conform to this plan, a similar method should be developed for determining the impacts of proposed developments on transportation systems and other public facilities. Issues: There is a need to carefully monitor school enrollments and to plan for school capacity to deal with overcrowding, replacement of outdated facilities, and population growth in the County. There is a need to continue supporting fire and rescue squads and to develop policies to deal with growing emergency service demands. The County should support improvements at the Winchester Regional Airport as a part of the overall economic development efforts. The County should continue to monitor refuse collection sites and should make improvements or add sites as needed. The County should continue to monitor landfill recycling efforts. The County should maintain a process of careful Capital Improvements Planning coordinated with Comprehensive Planning. Frederick County and the Frederick County Sanitation Authority should continue coordinated planning of sewer and water facilities following the procedures described by the Facilities Planning Agreement. Additional information is needed on the impacts of new development on community facilities. Frederick County and the City of Winchester need to maintain coordinated planning of sewer and water facilities in the County through the Sewer Agreements. Together with the County and the City, the Frederick -Winchester Service Authority Frederick County " 26 Comprehensive Plan Community Facilities and Services should carefully plan needed sewage treatment capacity based on trends in usage. The Service Authority needs to develop a capital improvements plan that is coordinated with City and Cnunty pinng, Water and sewer service should be provided to service areas in the urban development areas through an orderly process following the Facilities Planning Agreement and using the Capital Improvements Plan. Community Facility and Service Policy GOAL — Appropriate services and facilities shall be provided to serve planned land uses and development. GOAL —Facilities and services should be carefully planned to meet projected needs Strategy - Plan sufficient school capacity to meet projected enrollment trends and to meet appropriate facility standards Strategy 2 - Recognize the changes occurring in demand for emergency services and develop policies for dealing with those changes Strategy 3 - Support expansion plans for the Winchester Regional Airport. Strategy 4 - Monitor refuse collection and landfill use and continue to develop plans for future improvements. Pursue recycling methods and other methods to extend the life of the landfill. Strategy - Carefully monitor sewer and water use and develop up-to-date improvement plans for sewer and water facilities. Strategy 6 - Develop and maintain formal and regular relationships and procedures between the County and providers of facilities and services, including the Sanitation Authority, the City of Winchester, the Service Authority, the School Board, the Regional Airport Authority, and the Fire and Rescue Squads. Strategy 7 - Use the Capital Improvements Plan to carefully plan community facilities and to coordinate facilities planning with land use plans. Strategy 8 - Require that the impacts of new developments on facilities be described and require that the impacts are addressed through proffers and other means. Frederick County v 27 Comprehensive Plan Community Facilities and Services Implementation Methods: 1. Carefully monitor school enrollments and plan facilities according to enrollment and development trends. Update the Capital Improvements Plan each year based on trends. 2. Continue to support fire and rescue squads and plan to increase support according to development in the various service areas. 3. Develop plans for new emergency facilities. 4. Continue to convert dumpster sites to compactor sites. Monitor usage. Plan for new refuse collection sites according to use and planned development patterns. 5. Monitor landfill use. Plan for additional landfill capacity on adjacent land. Explore alternative disposal methods and new technologies. 6. Continue to plan for sewer and water main extensions according to the agreements established with the Sanitation Authority and the City of Winchester. Include planned extensions in the Capital Improvements Plan. 7. Provide for recycling at collection stations and support a regional recycling center. Encourage private haulers to offer recycling services to their customers. 8. Carefully monitor sewer and water use and develop a Capital Improvements Plan to accommodate projected development. 9. Consider means to provide water service to Brucetown. 10, Consider alternative sources of water supply. 11. Minor extensions of sewer and water service to business and industrial uses beyond the service area may be considered if such uses conform to other County standards. Such extensions should be reviewed by the Planning Commission for conformance with the Plan. 12. Require that information be provided with rezoning proposals on the impacts of development on community facilities. Impacts should be addressed through proffers and other means. No rezoning should be approved unless all impacts are adequately addressed. 13. Any sewer or water main six inches in diameter or larger, extended or existing within an area proposed for inclusion within the County's Sewer and water Service Are or Urban Development Area, should be dedicated as a public line to be owned and maintained by the County Sanitation Authority or City of Winchester when appropriate. 14. Plans for new facilities should be based on demand projections as derived from population projections in the Comprehensive Plan. Recreation Policy Goal - Contribute to the physical, mental, and cultural needs of the community, it's economic and social well-being, and its sense of civic pride and social responsibility through the implementation of an integrated plan for recreation programs and park facilities. Strategy 1 - Identify the recreational, parks, and open space needs of the County. Frederick County " 28 Comprehensive Plan Comniunitv Facilities and Services Strategy 2 - Make available a wide range of year-round recreational opportunities. Strategy 3 - Seek alternative funding methods for the provision of existing and identified recreational needs. Strategy 4 - Encourage cooperative efforts with private, semi-public, and public providers of recreational opportunities. Implementation Methods: 1. Promote the completion of a County -wide recreation plan which identifies recreational, park, and open space needs. 2. Continue to solicit public opinion in planning parks and recreation. 3. Continue to encourage the participation and financial support of civic groups businesses, and other organizations and individuals for recreational needs. 4. Continue to utilize State and Federal grants and loans for financing and programming County recreational needs and especially for major capital projects. 5. Continue to expand our cooperative relationship with the Frederick County School Board in jointly meeting identified County recreational needs. 6. Continue to cooperate with the private sector, the semi-public sector and other public providers of recreation in meeting identified recreational needs. Goal - Continue to develop the County's district parks as the major source ofrecreational facilities and activities. Strategy - As finances are available, improvements to the Sherando and Clearbrook Parks should take place according to the adopted master plans. Implementation Methods: 1. Use the capital improvements planning process to provide improvements to the district parks. 2. Seek alternative sources of funding for park improvements. Goal - Ensure that appropriate recreational facilities are provided in urban and rural areas. Strategy — Promote the completion of a County -wide plan to ensure that appropriate open space and recreational facilities are provided in association with new urban development. Strategy - Provide for suitable recreational opportunities for all portions of the County. Frederick County v 29 Comprehensive Plan Community Facilities and Services Strategy 3 — Promote the development of a comprehensive trail system and bikeway plan. Implementation Methods: 1. Use a County -wide recreation plan to develop standards for open space and recreational facilities in new urban development. 2. Use a County -wide recreation plan to identify the recreation needs of residents in all portions of the County. 3. Identify recreation needs associated with the Rural Community Centers. 4. Review land development regulations to ensure that appropriate standards are provided for open space recreational facilities in new developments. Goal - Provide recreational programs and activities based on identified needs and available funding. Strategy 1 - Identify recreational program needs. Strategy 2 - Solicit public opinion on recreational programs to be provided. Strategy 3 - Coordinate with the Frederick County School Board, the public sector, the semi-public sector, and private organizations for the provision of recreational program funds, services, and facilities. Implementation Methods: 1. Prepare a County -wide recreation plan identifying program needs. 2. Develop and maintain citizen participation in the identification of recreational program and program facility needs. 3. Actively solicit contributions for the provision of recreational programs and program facility needs, from all segments of the community, both private and public. 4. Structure the provision of all program facilities, such as indoor community centers, to recognize land use decisions and policies. 5. Actively utilize public, semi-public, and private facilities for the provision of recreational programs. Frederick County v 30 Comprehensive Plan