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Home My WebLink About03-11 CommentsMark Cheran From: Funkhouser, Rhonda [Rhonda.Funkhouser@VDOT.Virginia.gov] on behalf of Ingram, Lloyd [Lloyd.ingram@VDOT.virginia.gov] Sent: Wednesday, June 08, 2011 9:10 AM To: Mark Cheran Cc: Ingram, Lloyd; Smith, Matthew, P.E.; Alexander, Scott; Lineberry, Jeff, PE; Thomason, Kirk,- David irk;David E. Lellock Subject: Kernstown Commons Sign Mark, In the question of the location of the proposed sign at Kernstown Commons and the VDOT's Right -of - Way line, as Frederick County's regulations are more stringent than VDOT's we will defer the waiver question to the County. VDOT has provided information so that "the applicant's engineer" has been made aware of the planned excavation for the construction of the future I-81 Exit 310 ramps and C -D lanes, and should design the sign footer accordingly. The incursion into the zoning buffer will be at the applicant's risk and liability should any problems arise from the future excavation on the Interstate right-of-way. If you require additional information, please contact me. Lloyd A. Ingram, Transportation Engineer Virginia Department of Transportation Edinburg Residency — Land Development 14031 Old Valley Pike Edinburg, Virginia 22824 Phone #(540) 984-5611 Fax #(540) 984-5607 2350 Fifth Sreet T 540.533.6728 ��— LELLOCK CONSULTING, PC Middl towntVA22645 F 866.680.3364 June 3, 2011 Frederick County Board of Zoning Appeals 107 North Kent St. Suite 202 Winchester, VA 22601 RE: Kernstown Commons Interstate Sign Sign Setback Variance LC Job # 2010.058 Board Members, We are providing this letter to present additional information on this request so a well-informed decision can be made on this request. Information: • The proposed locations for the foundation of the sign have been staked in the field. • We have placed survey stakes in the field to represent the current right of way. • The existing fence line in the field represents the old VDoT right of way. • It is the intent to have the face of the pole supporting the sign to be ultimately 5.5' from the right of way. Justifications: • The current right of way was a "Voluntary Right of Way Reservation" based on a preliminary interchange design and may not reflect the current design and right of way requirements for the interchange improvements plan. Unless VDoT's current design requires excessive cut or fill at this location, it is our opinion there will not be an impact on VDoT. We have contacted VDoT concerning this and hope to have their final determination prior to the monthly BZA meeting. • If the sign is shifted the additional ±5' away from the VDoT ROW, the existing water main and storm structure will have to be relocated due to conflicts with the foundation. The foundation will also create conflicts with future curbing, pavement and storm pipe required for development of this area. • We have already made a minor revision to the approved foundation plan to help reduce conflicts with the right of way and existing utilities. Further modifications to the foundation and/or pole location will require additional revisions to portions of the sign that have already been manufactured for the sign. We understand the foundation revision will have to be reviewed and we want to use the existing components for construction to mitigate extra costs. We appreciate your time in considering this matter. Sincerely, avid E. Lellock. PE. VLS Owner Lellock Consulting, PC Encl: Cc: _ LELLOCK CONSULTING, PC June 2, 2011 Frederick County Planning and Development c/o Mark Cheran Zoning & Subdivision Administrator 107 North Kent St. Suite 202 Winchester, VA 22601 RE: Kernstown Commons Interstate Sign Sign setback Variance LC Job # 2010.058 Mr. Cheran, 2350 Fifth Street T 540.533.6728 Middletown, VA 22645 F 866.680.3364 On behalf of my clients, we are submitting this for consideration of reducing the required 10' sign setback from the Interstate 81 right of way. We are asking that the setback be reduced from 10' to 5' from the right of way. It is our intent to construct the sign ±5.5' from the right of way to allow for a buffer during construction. We have provided a sealed drawing showing the proposed foundation and pole locations. We have noted on the drawing a separate stake out and as -built of the sign will be required. Our reasons for this request are as follows: • The current right of way was a "Voluntary Right of Way Reservation" based on a preliminary design and may not reflect the current design and right of way requirements for the interchange improvements plan. Unless the current design requires excessive cut or fill at this location, it is our opinion there will not be an impact on VDoT. We have provided additional information to VDoT so they can confirm if the proposed sign location will impact their design. As of the date of this letter we are still awaiting VDoT's response. • If the sign is shifted the additional ±5' away from the VDoT ROW, the existing water main and storm structure will have to be relocated due to conflicts with the foundation. The foundation will also create conflicts with future curbing, pavement and storm pipe required for development of this area. • We have already made a minor revision to the approved foundation plan to help reduce conflicts with the right of way and existing utilities. Further modifications to the foundation and/or pole location will require additional revisions to portions of the sign that have already been manufactured for the sign. We understand the foundation revision will have to be reviewed and we want to use the existing components for construction. We would also like to thank you for taking time to meet on site June 1, 2011 to discuss this topic. As we discussed at the meeting, my clients are anticipating a pre -construction meeting on June 7th for the sign and would like to begin construction shortly there after. Anything you can do to help move this process along would be greatly appreciated. If you have any questions, concerns or require additional information please do not hesitate to contact me. Sincerely, (avid E. Lellock, PE, LS Owner Lellock Consulting, PC Encl: Existing Conditions Exhibit Cc: Bob Runion — Eddie Edwards Signs Mark Cheran o From: Ingram, Lloyd[Lloyd.Ingram@VDOT.virginia.gov] Sent: Thursday, June 02, 2011 8:00 AM To: David E. Lellock Cc: Mark Cheran; Smith, Matthew, P.E. Subject: Kernstown Commons Sign Attachments: Phase III 1-81 SB CD Road Station 53+00.pdf David, The following are the comments from the consultant designer for your review and comment: The Phase 3 design and our grading limits are about 4 feet from the right of way at the sign location. The area is in cut with slope rounding and we shouldn't need much more space. I've attached the 1-81 SB CD Road cross section in the area (Sta. 53+00). The sign is outside the 30 clearzone at over 60 feet from the edge of pavement and should be okay horizontally. The existing ground slopes away from the roadway behind the right of way. I don't have the sign footing elevation although I would think the bottom is at least as low as the existing storm invert adjacent to the footing at 724.26. 1 would need vertical information for the footing to make a final determination The proposed sign should be OK, but note the cut section of the future ramp/C-D road .... Though I wouldn't expect a problem, the structural designer should be aware of the future excavation. Please, please ensure that when constructed there are no "mistakes" that puts the thing closer to/on the R/W. <<Phase III 1-81 SB CD Road Station 53+00.pdf>> Lloyd A. Ingram, Transportation Engineer Virginia Department of Transportation Edinburg Residency — Land Development 14031 Old Valley Pike Edinburg, Virginia 22824 Phone #(540) 984-5611 Fax #(540) 984-5607 72092' LT 730027 69000' LT �� 72007 39.00' LT 72.47 cs o ' a, o; 723°22 27°00' LT 12000' LT D_SB 0 723.70 �72.5 1724.64 12000' RT 16000' RT 28.00' RT 45022' RT 0 0 0 0 s 0 0