PC 03-07-18 Meeting MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on March 7, 2018
PRESENT: Kevin Kenney, Chairman; Roger L. Thomas, Vice Chairman/Opequon District; Robert
S. Molden, Opequon District; Gary R. Oates, Stonewall District; William H. Cline, Stonewall District;
Greg L. Unger, Back Creek District; Lawrence R. Ambrogi, Shawnee District; H. Paige Manuel, Shawnee
District; Charles E. Triplett, Gainesboro District; June M. Wilmot, Member at Large; Christopher M.
Mohn, Red Bud District; Kathleen Dawson, Red Bud District; Roderick B. Williams, County Attorney.
ABSENT: J. Rhodes Marston, Back Creek District
STAFF PRESENT: Michael T. Ruddy, Director; Mark A. Cheran, Zoning and Subdivision
Administrator; M. Tyler Klein, Planner; Shannon L. Conner, Administrative Assistant.
CALL TO ORDER
Chairman Kenney called the March 7, 2018 meeting of the Frederick County Planning
Commission to order at 7:00 p.m. Chairman Kenney commenced the meeting by inviting everyone to
join in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Wilmot and seconded by Commissioner Thomas,
the Planning Commission unanimously adopted the agenda for this evening's meeting.
MINUTES
Upon motion made by Commissioner Manuel and seconded by Commissioner Cline, the
Planning Commission unanimously adopted the minutes from the February 7, 2018 meeting.
Frederick County Planning Commission Page 3522
Minutes of March 7, 2018
COMMITTEE REPORTS
Frederick Water — Mtg. 2/27/18
Commissioner Unger reported the Frederick Water Board approved updates to the Water
and Sewer Design Standards and Specifications manual; this document specifies standards and sewer line
construction and new service connections to Frederick Water's water and sewer services. Commissioner
Unger continued, the Frederick Water Board authorized staff to enter into agreement with VDOT which
will result in the relocation and upgrade of a water main as part of VDOT's Route 277 Road Improvement
Project; the effort will result in the existing 40 year old 8 inch water main being relocated to a location
outside of the new road pavement section and construction of a 12 inch water main. Commissioner Unger
noted the Board heard and update on the Opequon Water Supply Plan. Commissioner Unger provided the
January operations report: customer base over 15,500 connections; monthly water use averaged 6.10
MGD; Diehl's north quarry continues to maintain its quarry water level at 650.3 feet; the Anderson's
quarry level is 583.5 feet; rainfall was 1.72 inches, slightly below average; quarries are holding their own,
and it's anticipated their seasonal recharge will be apparent over the next month.
Transportation Committee — M2. 2/26/18
Commissioner Oates reported the committee reviewed a revenue sharing agreement
between the County, FLG Residual Trust Properties, and Campfield LLC; the agreement will create the
design of the round -a -bout and the Tevis Street Extension from the planned bridge over I-81 to Route
522. He continued, once the plans reach 30% design, the County can evaluate the cost and determine if
there is enough money to proceed with the project, or if it is over budget and will impact county
taxpayers. Commissioner Oates noted, if the County elects not to continue past the 30% design, the
developer will bear the full cost of the 30% design. Commissioner Oates reported the second item
discussed by the committee was a SmartScale application; there are 12 projects on the list that need to be
narrowed to only 4 that can be presented. He noted, VDOT was present and offered their input on the
projects. Commissioner Oates concluded the Costello Drive intersection with Route 522 was chosen as a
definite; the committee continues to discuss the other options.
Development Review and Regulations Committee — Mte. 2/22/18
Commissioner Unger reported he was reappointed as Committee Chair and Tim Stowe
was appointed as Vice -Chair for the upcoming calendar year. Commissioner Unger continued, the
committee discussed modifications to setbacks for multifamily and age -restricted housing in the RP
(Residential Performance) District; the committee did not recommend this item move forward. Next
Commissioner Unger reported, a request was discussed to prohibit shipping containers and accessory
structures in certain districts and limit the use of shipping containers in others; this item will be coming
before the Planning Commission. Commissioner Unger concluded the committee directed Staff to bring
back for consideration a 2015 text amendment to allow mini self -storage facilities as a CUP in the RA
(Rural Areas) District; this item will be coming to the Planning Commission.
Frederick County Planning Commission Page 3523
Minutes of March 7, 2018
City of Winchester — Mtg. 3/07/18
Commissioner Pifer, Winchester City Planning Commission Liaison, reported the
Commission held a work session and approved three (3) Conditional Use Permits and approved a
Rezoning of 2.43 acres east of Quarles Elementary School. He concluded the Commission discussed
several zoning ordinances.
Board of Supervisors — Mta. 2/28/18
Board of Supervisors' Liaison, Supervisor Shannon Trout reported the Board denied CUP
#01-18 for Bryan Henry. She noted the Board decided to hold a work session pertaining to Robert E.
Aylor Middle School.
CITIZEN COMMENTS
Chairman Kenney called for citizen comments on any subject not currently on the
Planning Commission's agenda or any item that is solely a discussion item for the Commission. No one
came forward to speak and Chairman Kenney closed the citizen comments portion of the meeting.
PUBLIC HEARING
Request of Roy McDonald and Loretta McDonald to consider adding additional parcels into the
South Frederick Agricultural and Forestal District. These properties are located at 364 Carson
Lane, Stephens City, Virginia, and are identified with Property Identification Numbers 84 -A -47B,
84 -A -49B, 84 -A -49G, 84-A-48, and 84 -A -48A in the Back Creek Magisterial District.
Action — Recommend Approval
Mark A. Cheran, Zoning and Subdivision Administrator, reported this is a request to add
six (6) parcels totaling 351.8+/- acres to the south Frederick Agricultural and Forestal District. He
provided a location map of the property. Mr. Cheran noted the most recent renewal of this district
occurred in May 2016 for a period of five (5) years. He continued, the South Frederick Agricultural and
Forestal District currently contains 6,248.71 +/- acres; the addition of 381.8 +/- acres will increase the
South Frederick Agricultural and Forestal District to 6,600.51 +/- acres.
Mr. Cheran concluded the Agricultural District Advisory Committee (ADAC) considered
this request during their January 23, 2018 meeting and unanimously recommended these six (6) parcels be
added to the district.
Frederick County Planning Commission Page 3524
Minutes of March 7, 2018
Chairman Kenney called for anyone who wished to speak regarding this Public Hearing
to come forward at this time. No one came forward to speak and Chairman Kenney closed the public
comment portion of the hearing.
Upon motion made by Commissioner Unger and seconded by Commissioner Oates
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval of the Request of Roy McDonald and Loretta McDonald to consider adding additional parcels
into the South Frederick Agricultural and Forestal District. These properties are located at 364 Carson
Lane, Stephens City, Virginia, and are identified with Property Identification Numbers 84 -A -47B, 84 -A -
49B, 84 -A -49G, 84-A-48, and 84 -A -48A in the Back Creek Magisterial District.
(Note: Commissioner Marston was absent from the meeting)
Request of Jason McDonald and Jennifer McDonald to consider adding additional parcels into the
South Frederick Agricultural and Forestal District. These properties are located at 388 Vaucluse
Road, Stephens City, Virginia and are identified with Property Identification Numbers 84 -A -6D,
84 -A -49E, 84 -A -53C, 84 -A -53D, and 84 -A -53E in the Back Creek Magisterial District.
Action — Recommend Approval
Mark A. Cheran, Zoning and Subdivision Administrator, reported this is a request to add
five (5) parcels totaling 175.81 +/- acres to the South Frederick Agricultural and Forestal District. He
provided a location map of the property. Mr. Cheran continued, the most recent renewal of this district
occurred in May 2016 for a period of five (5) years. He noted the South Frederick Agricultural and
Forestal District currently contains 6,248.71 +/- acres and the addition of the 175.81 +/- acres will
increase the South Frederick Agricultural and Forestal District to 6,424.52 +/- acres.
Mr. Cheran concluded, the Agricultural District Advisory Committee (ADAC)
considered this request during their January 23, 2018 meeting and unanimously recommended the five (5)
parcels be added to the district.
Chairman Kenney called for anyone who wished to speak regarding this Public Hearing
to come forward at this time. No one came forward to speak and Chairman Kenney closed the public
comment portion of the hearing.
Upon motion made by Commissioner Unger and seconded by Commissioner Mohn
BE IT RESOLVED, the Frederick County Planning Commission does hereby recommend approval of the
Request of Jason McDonald and Jennifer McDonald to consider adding additional parcels into the South
Frederick Agricultural and Forestal District. These properties are located at 388 Vaucluse Road, Stephens
City, Virginia and are identified with Property Identification Numbers 84 -A -6D, 84 -A -49E, 84 -A -53C,
84 -A -53D, and 84 -A -53E in the Back Creek Magisterial District.
(Note: Commissioner Marston was absent from the meeting)
Frederick County Planning Commission Page 3525
Minutes of March 7, 2018
INFORMATION/DISCUSSION
Master Development Plan #01-18 for Carbaugh Business Center submitted by Stowe Engineering,
on behalf of Graystone Corporation of Virginia. This application seeks to develop 107.21 +/- acres
of land zoned M1 (Light Industrial) District for light industrial/warehousing. The subject
properties are located at 831 Shady Elm Road (Route 651), in the Back Creek Magisterial District,
and are identified by Property Identification Numbers 74-A-68 and 74-A-69.
Action — Recommend Approval of Waiver
Commissioner Oates would abstain from all discussion on this item for a possible conflict
of interest.
M. Tyler Klein, Planner, reported this is a proposal to develop 107.21 acres of land zoned
M1 (Light Industrial) for warehousing and light industrial type uses in the Back Creek Magisterial
District; the property is located southeast of Shady Elm Road (Route 65 1) and generally northwest of the
CSX Railroad. He presented a map with an overview of the property. Mr. Klein explained, the properties
were rezoned in late 2017 with REZ #04-17 to rezone 107.21 acres from RA (Rural Areas) Zoning
District to the M1 (Light Industrial) Zoning District. He continued, as part of this rezoning application
the Applicant proffered: 60' ROW along Shady Elm Road; 20' ROW along the future Renaissance
Drive; A maximum of two (2) commercial entrances from Renaissance Drive; and a Category C full
screen buffer along Shady Elm Road with street trees along Renaissance Drive. Mr. Klein provided and
overview map of the MDP as provided by the Applicant.
Mr. Klein reported the Applicant is also seeking a waiver of the Chapter 144 Subdivision
Ordinance requirements to allow for the subdivision of lots with access provided by internal private
streets extending from Renaissance Drive. He explained the Master Development Plan for Carbaugh
Business Center is generally consistent with the requirements of the Zoning Ordinance and the MDP is in
conformance with the proffers and Generalized Development Plan (GDP) for the approved REZ #04-17.
Mr. Tim Stowe of Stowe Engineering, PLC came forward to answer questions on behalf
of the Applicant. Commissioner Unger inquired what is the reasoning of wanting to change streets from
public to private. Mr. Stowe explained it allows more flexibility to develop the property by using private
streets and removes VDOT from the process and VDOT will not have to maintain these streets.
Upon motion made by Commissioner Unger and seconded by Commissioner Thomas
BE IT RESOLVED, the Frederick County Planning Commission does hereby recommend approval of a
Waiver Request for Master Development Plan #01-18 for Carbaugh Business Center submitted by Stowe
Engineering, on behalf of Graystone Corporation of Virginia. This application seeks to develop 107.21
+/- acres of land zoned M1 (Light Industrial) District for light industrial/warehousing. The subject
properties are located at 831 Shady Elm Road (Route 651), in the Back Creek Magisterial District, and
are identified by Property Identification Numbers 74-A-68 and 74-A-69.
Frederick County Planning Commission Page 3526
Minutes of March 7, 2018
ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner
Oates to adjourn the meeting. This motion was seconded by Commissioner Thomas and unanimously
passed. The meeting adjourned at 7:25 p.m.
Respectfully submitted,
Frederick County Planning Commission Page 3527
Minutes of March 7, 2018