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PC 01-17-18 Meeting MinutesMEETING MINUTES 111welII FREDERICK COUNTY PLANNING COMMISSION Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in Winchester, Virginia on January 17, 2018 PRESENT: June M. Wilmot, Chairman/Member at Large; Roger L. Thomas, Vice Chairman/Opequon District; Robert S. Molden, Opequon District; Gary R. Oates, Stonewall District; William H. Cline, Stonewall District; Greg L. Unger, Back Creek District; J. Rhodes Marston, Back Creek District; Lawrence R. Ambrogi, Shawnee District; H. Paige Manuel, Shawnee District; Kevin Kenney, Gainesboro District; Charles E. Triplett, Gainesboro District; Christopher M. Mohn, Red Bud District; Kathleen Dawson, Red Bud District; Roderick B. Williams, County Attorney. ABSENT: None STAFF PRESENT: Michael T. Ruddy, Director; Candice E. Perkins, Assistant Director; Shannon L. Conner, Administrative Assistant. CALL TO ORDER Chairman Wilmot called the January 17, 2018 meeting of the Frederick County Planning Commission to order at 7:00 p.m. Chairman Wilmot commenced the meeting by inviting everyone to join in a moment of silence. ADOPTION OF AGENDA Upon motion made by Commissioner Oates and seconded by Commissioner Triplett, the Planning Commission unanimously adopted the agenda for this evening's meeting. At this time, Chairman Wilmot announced she will be stepping down as Chairman of the Planning Commission. She thanked everyone for their continued service on the Commission. MINUTES Upon motion made by Commissioner Thomas and seconded by Commissioner Oates, the Planning Commission unanimously adopted the minutes from the September 20, 2017 and the November 1, 2017 meetings. Frederick County Planning Commission Page 3502 Minutes of January 17, 2018 ELECTION OF OFFICERS, MEETING SCHEDULE, AND ADOPTION OF BYLAWS AND RULES & RESPONSIBILITIES FOR 2018 Director, Michael T. Ruddy presided over the election of the Chairman and Vice Chairman for 2018. Election of Kevin W. Kenney, Chairman for 2018 Director, Michael T. Ruddy declared nominations open for Chairman for the 2018 calendar year. The nomination of Mr. Kevin W. Kenney for Chairman was made by Commissioner Thomas and seconded by Commissioner Triplett. A motion was made by Commissioner Oates, seconded by Commissioner Thomas, and unanimously passed to close nominations for Chairman. BE IT RESOLVED, that by a unanimous vote, the Frederick County Planning Commission does hereby elect Mr. Kevin W. Kenney as Chairman of the Planning Commission for the calendar year 2018. Election of Roger L. Thomas, vice Chairman for 2018 Director, Michael T. Ruddy declared nominations open for Vice Chairman for the 2018 calendar year. The nomination of Mr. Roger L. Thomas was made by Commissioner Oates and seconded by Commissioner Triplett. Motion was made by Commissioner Oates, seconded by Commissioner Marston, and unanimously passed to close the nominations for Vice Chairman. BE IT RESOLVED, that by a unanimous vote, the Frederick County Planning Commission does hereby elect Mr. Roger L. Thomas as Vice Chairman of the Planning Commission for the calendar year 2018. Election of Michael T. Ruddy, Secretary for 2018 Chairman Kenney declared nominations open for Secretary of the Planning Commission. Then nomination of Mr. Michael T. Ruddy was made by Commissioner Oates and seconded by Commissioner Thomas. Frederick County Planning Commission Page 3503 Minutes of January 17, 2018 Motion was made by Commissioner Oates, seconded by Commissioner Marston, and unanimously passed to close the nominations for Secretary. BE IT RESOLVED, that by a unanimous vote, the Frederick County Planning Commission does hereby elect Mr. Michael T. Ruddy as Secretary of the Planning Commission for the calendar year 2018. MEETING SCHEDULE FOR 2018 Committee Assignments for 2018 Regarding committee assignments for the calendar year of 2018, Chairman Kenney asked the Planning Commission members to remain in their current committee assignments. Motion was made by Commissioner Thomas and seconded by Commissioner Molden and the vote was unanimous for the following liaisons: Transportation Committee, Commissioner Oates; Frederick Water, Commissioner Unger; Conservation Easement Authority, Commissioner Triplett; Winchester Planning Commission, Chairman Kenney; and Historic Resources Advisory Board, Commissioner Cline. Planning Commission and Committees Upon motion made by Commissioner Thomas and seconded by Commissioner Oates BE IT RESOLVED, that the Frederick County Planning Commission voted unanimously to have their regular monthly meetings on the first and third Wednesdays of each month at 7:00 p.m. to be held in the Board of Supervisors' meeting room in the Frederick County Administration Building. In addition, if inclement weather prohibits the Wednesday evening meeting, the Commission shall move the meeting to Thursday evening, the day after the regularly -scheduled Wednesday meeting. BE IT FURTHER RESOLVED, that the Frederick County Planning Commission has voted unanimously for their Comprehensive Plans and Programs Committee to meet the second Monday of each month at 7:00 p.m. in the first floor conference room; and for the Development Review and Regulations Committee to meet on the fourth Thursday of each month at 7:00 p.m. in the first floor conference room. PLANNING COMMISSION BYLAWS AND ROLES & RESPONSIBILITIES FOR 2018 Director, Michael T. Ruddy stated the Planning Commission's Bylaws and Roles and Responsibilities have been reviewed by the Commission and modifications were deemed to be appropriate and are ready for the Commission's consideration and adoption. Upton motion made by Commissioner Thomas and seconded by Commissioner Oates Frederick County Planning Commission Page 3504 Minutes of January 17, 2018 BE IT RESOLVED, that the Frederick County Planning Commission does hereby unanimously adopt the Planning Commission's Bylaws and the Roles & Responsibilities for the calendar year of 2018 as presented. COMMITTEE REPORTS Historical Resources Advisory Board — Mtg. 01/16/18 Commissioner Cline reported the Board reviewed two (2) items: a Conditional Use Permit for Shentel located at 219 Round Hill Road and a Conditional Use Permit for a Special Events Facility located at 1211 Marlboro Road. Frederick Water — Mtg. 01/16/18 Commissioner Unger reported the Frederick Water Board approved the Financial Report from November 2017; this report addressed revenues and expenses for the month of November. He noted Frederick Water is on target for the fiscal year and revenues are meeting expenditures. Commissioner Unger continued, the Board heard an update on the Opequon Water Supply Plan; efforts continue to advance on the Plan, the Joint Permit Application to withdraw water from the Opequon Creek is in review with the required state agencies. He noted the design of the Opequon Creek intake, raw water line, and the water treatment plant is advancing past the 30 percent design phase and construction by the AECOM/PC Construction design -build team continues to be on track for Summer 2018. Commissioner Unger provided the operations report for December 2017: Rainfall for the current complete month was 0.52", the previous month was 1.14", and the 12 -month average is 2.98"; Water production at the Diehl Plant was 1.762 MGD, the Anderson Plant 1.620 MGD, and City of Winchester purchase was 1.994 MGD. Commissioner Unger reported the quarries continue to recover from the water quantities that are currently being withdrawn, a sign that the current water withdraws are reflective of the quarry's recharge rates; this means the Carmeuse quarry is naturally recharging at 2 MGD which is the maximum withdraw that it can withstand. He concluded the Stephens City quarries are recharging at a similar rate and this illustrates the importance of the Opequon Water Supply Plan and the need to continue to expand the water sources to draw upon; multiple water sources result in increased supplies, reliabilities, and achieving future water demands. City of Winchester — Mtg. 01/16/18 Commissioner Pifer, Winchester City Planning Commission Liaison, reported the Commission approved a CUP to allow single family use at 566 North Loudoun Street. He noted a CUP to allow an Extended Stay Lodging facility at 523 S. Cameron Street was tabled. Board of Supervisors — AItg. 01/10/18 Board of Supervisors' Liaison, Supervisor Shannon Trout reported the Board approved CUP #08-17 for Paul and Mary Valentino for a Special Events Facility. Ms. Trout concluded a discussion was held for a Solar (Photovoltaic) Energy Facility at which time the Board requested more information be provided at a future date. Frederick County Planning Commission Page 3505 Minutes of January 17, 2018 CITIZEN COMMENTS Chairman Kenney called for citizen comments on any subject not currently on the Planning Commission's agenda or any item that is solely a discussion item for the Commission No one came forward to speak and Chairman Kenney closed the citizen comments portion of the meeting. PUBLIC HEARING Rezoning #06-17 for K & J Investment, LLC, submitted by Stowe Engineering, PLC, to rezone 2.459+/- acres from the RA (Rural Areas) District to the B2 (General Business) District with proffers, 0.936+/- acre of land zoned RP (Residential Performance) District to the B2 (General Business) District with proffers, and 0.488+/- acre of land zoned M1 (Light Industrial) to the B2 (General Business) with proffers. The properties are located at the northeast corner of the intersection of Martinsburg Pike and Snowden Bridge Boulevard in the Stonewall Magisterial District and are identified by Property Identification Numbers 43-A-147, 43-A-148, 43-A-149, and 43 -A -151C. Action — Recommend Approval Commissioner Oates and Commissioner Manual would abstain from all discussion on this item for a possible conflict of interest. Candice E. Perkins, Assistant Director reported this is an application to rezone four (4) parcels of land that total 3.883+/- acres to the B2 (Business General) District with proffers and the current zoning of the properties are RA, RP, and M1. Ms. Perkins presented location mapping of the property. Ms. Perkins continued the properties are located within the limits of the Sewer and Water Service Area (SWSA) and are within the limits of the Northeast Land Use Plan of the 2035 Comprehensive Plan; the Plan identifies these properties with a commercial land use designation. Ms. Perkins presented the site access for the property: • One right-in/right-out entrance on Snowden Bridge Boulevard, one full entrance on Ezra Lane, and a right-in/right-out entrance on Martinsburg Pike which would be accessed via Nulton Lane • Extension of Ezra Lane as a public road from Snowden Bridge Boulevard to the edge of the site • Ezra Lane would connect to Nulton Lane which will serve as part of the internal road system for the proposed development • These roadways will also serve as interparcel connections to the adjacent properties Ms. Perkins explained the proffers presented with this request: • Limit the number of restricted entrances on Martinsburg Pike and Snowden Bridge Boulevard • Provide internal access via Ezra Lane and Nulton Lane • The site shall not exceed 3,441 average trips per day Frederick County Planning Commission Page 3506 Minutes of January 17, 2018 • 20' right-of-way dedication for Martinsburg Pike • Signalization agreement for Snowden Bridge Blvd/Ezra Lane • Corridor enhancements (fencing, landscaping, setbacks, signage) • Monetary proffer of $0.10 per building square foot for Fire and Rescue Mr. Tim Stowe of Stowe Engineering, PLC and representing the Applicant came forward and noted this request is basically a cleanup exercise. There were no questions for Mr. Stowe presented at this time. Chairman Kenney called for anyone who wished to speak regarding this Public Hearing to come forward at this time. No one came forward to speak and Chairman Kenney closed the public comment portion of the hearing. Commissioner Thomas commented it appears all VDOT comments have been addressed. Upon motion made by Commissioner Cline and seconded by Commissioner Thomas BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend approval of Rezoning #06-17 for K & J Investment, LLC, submitted by Stowe Engineering, PLC, to rezone 2.459+/- acres from the RA (Rural Areas) District to the B2 (General Business) District with proffers, 0.936+/- acre of land zoned RP (Residential Performance) District to the B2 (General Business) District with proffers, and 0.488+/- acre of land zoned M1 (Light Industrial) to the B2 (General Business) with proffers. The properties are located at the northeast corner of the intersection of Martinsburg Pike and Snowden Bridge Boulevard in the Stonewall Magisterial District and are identified by Property Identification Numbers 43-A-147, 43-A-148, 43-A-149, and 43 -A -151C. INFORMATION / DISCUSSION ITEMS 2018-2023 Capital Improvement Plan (CHP) — The CIP is a prioritized list of capital projects requested by various County Departments and Agencies. The Plan is created as an informational component of the 2035 Comprehensive Plan. Action — Recommend Approval Candice E. Perkins, Assistant Director reported, the CIP is a document that consists of a schedule of major capital expenditures for the County for the ensuing five (5) year period, as well as a category for long term projects (6 + years out). She explained the CIP is intended to assist the Board of Supervisors in preparation of the County budget and to determine priorities for capital expenditures. Ms. Perkins noted the inclusion of projects on the CIP is in no way an indication that Frederick County will be undertaking these projects and the CIP is strictly advisory; it is intended for use as a capital facilities planning document, not for requesting funding allocations. She stated once adopted, project priorities and cost estimates may change throughout the year based on changing circumstances and it is possible that particular projects may not be funded during the year that is indicated in the CIP. Ms. Perkins reported this year's CIP continues to reinforce the connection between the CIP, the 2035 Comprehensive Plan, and future rezoning applications. She noted the total number of Frederick County Planning Commission Page 3507 Minutes of January 17, 2018 projects to date is 81 and these include: Schools, Parks and Recreation, Regional Library, County Administration, Fire and Rescue, Transportation, and Winchester Regional Airport. Ms. Perkins explained these are separated into three (3) tables: General government expenditures (schools, parks, library, administration, fire and rescue); Transportation; Airport. Ms. Perkins presented updated mapping and visuals of the tables. She concluded the CPPC endorsed the 2018-2023 CIP in December 2017 and determined the CIP is in conformance with the 2035 Comprehensive Plan. Commissioner Oates commented he does not agree with making this the 2018-2023 plan and feels this is misleading. Ms. Perkins explained this is to show it is covering five (5) years even though it is looked at every year and it is consistent with the 2017-2022 that was adopted. Upon motion made by Commissioner Thomas and seconded by Commissioner Mohn BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend approval of the 2018-2023 Capital Improvement Plan (CIP). OTHER Chairman Kenney thanked Ms. June Wilmot for her many years of service and dedication as the Chairman of the Planning Commission. ADJOURNMENT No further business remained to be discussed and a motion was made by Commissioner Oates to adjourn the meeting. This motion was seconded by Commissioner Thomas and unanimously passed. The meeting adjourned at 7:30 p.m. Respectfully submitted, Kevin W. Kenney, Chairman X1 Michael T. Ruddy, Secretary Frederick County Planning Commission Page 3508 Minutes of January 17, 2018