The URL can be used to link to this page

Home My WebLink About03-18 CommentsTyler Klein From: Smith, Matthew, P.E. (VDOT) <Matthew.Smith@vdot.virginia.gov> Sent: Tuesday, March 06, 2018 2:20 PM To: Tyler Klein mac: Funkhiouser, Rhonda (V DO T); Rhodes, Timothy (VDOT); Siver, Sara M. (VDOT) Subject: Conditional Use Permit for Trumpet Vine Farm Special Event Facility /Venue, 266 Vaucluse Road, Route 638 Frederick County Follow Up Flag: Follow up Flag Status: Flagged We have reviewed the above subject application received February 16, 2018 for impacts to the transportation system. Our comments are as follows: The existing Private Entrance on Vaucluse Road (Route 638) does not provide adequate sight distance to be used as a safe access for the Special Events. It appears that safe sight distance could be obtained at the existing entrance location if existing trees and vegetation are removed along the road frontage to the right and left of the entrance. The tree/vegetation removal to the left of the entrance would require permission from the adjacent property owner. A sight distance easement should be secured in order maintain the necessary safe sight distance across the adjacent property. Other physical improvements would be required to upgrade the Private Entrance to meet minimum Commercial Entrance Standards prior to the site being used for Special Events. A engineered Commercial Entrance site plan would need to be submitted to VDOT for review and approval detailing necessary upgrades. A VDOT Land Use Permit shall be obtained prior to any work on upgrading the entrance or removing trees/vegetation on VDOT Right -of -Way. The permit is issued by this office and will require an application fee and surety coverage. We appreciate the opportunity to provide comments on this Conditional Use Permit Application. If you have any questions, please do not hesitate to give me a call. Thank you, Matthew B. Smith, P.E. Area Land Use Engineer VDOT - Land Development Clarke, Frederick, Shenandoah & Warren Counties 14031 Old Valley Pike Edinburg, VA 22824 Phone # (540) 984-5615 Fax # (540) 984-5607 f--, , IQ REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Inspections Department Mail to: Frederick County Inspections Department 107 North Kent Street, 2nd Floor Winchester, Virginia 22601 (540) 665-5650 Hand deliver to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street, 2nd Floor Winchester, Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: oeMarchi Spears Telephone: 540-868-1413 / 540-664-8079 Mailing Address: 266 Vaucluse Rd Stephens City, VA 22655 RECEIVED FEB 15 11138 Name of development and/or description of the request: Frederick County Trumpet Vine Farm Public Works & Inspections Special Event / Venue Location of Property: Approximately 2 miles South of Stephens City, Va. on route 11, right onto Vaucluse Rd (Rt.638). Go about 3 /10ths of a mile on right. Box 266 Look for sign Trumpet Vine Farm Building Official's Signature & Date: Notice to Inspections Department - Please Return This Form to the Applicant 12 Buildings shall comply with The Virginia Uniform Statewide Building Code, and Section 303 - A,Assembly Use Group of the Virginia Building Code/2012.Other Code that applies are the International Energy Code, ICC/ANSI A117.1-09 Accessible and Usable Buildings and Facilities. A Building permit is required to change the use of existing storage building to dressing room. Building shall comply with Virginia Building Code. Building shall be accessible and be located on an accessible route. Accessible Parking provided with adjacent parking at pavilion Future construction of restrooms requires a building permit and a plumbing permit. Fixture quantities shall comply with T2901 for use and occupant load. Health Department approval for the sanitation system is required Please note the requirements in Chapter 17 of IBC for special inspection requirements on the type of structure. (Soils, concrete etc..). S:1Site Plan comments\2012\Assem CUP Event Trumpet Vine .doc Lord Fairfax Health District LORD Frederick / Winchester Environmental Health 1� 107 North Kent Street - Suite # 201 FAIRFAX Winchester, Virginia 22601 HEALTH DISTRICT Tel. (540) 722-3480 -- Fax (540) 722-3479 www.vdh.virginia.gov February 22, 2018 Agency Comments: UM�#VIRGINIA DEPARTMENT 110E HEALTH Protecting You and Your Environment This Health Department has reviewed the request for comments for the Conditional_ Use Permit for a Special Event/Venue to take place every weekend from April to the end of October at Trumpet Vine Farm, LLC, located at 266 Vaucluse Rd., Stephens City, VA 22655• Tax Map #: 85 -A -6C. This Health Department has no objections to the issuance of the Conditional Use Permit. However, the applicant states that the facility will be equipped with a permanent bathroom facility. In order for this Health Department -q issue a Permit for a permanent On-site Sewage Disposal System, applicant must submit an application to install such a system to this office, alongwith ith appropriate fees. As this is a commercial proposal, applicant must engage a private OSE (On-site Soil Evaluator) and/or a PE (professional engineer) neer) to design the system that is required to accommodate the maximum number of guests estimated to attend the venue, along with an approved water source. Please address questions about any part of this correspondence to this Health Department (540) 722-3480 for additional information. Agency Signature: Date: �ZZ Title: NOTICE TO AGENCY—PLEASE RETURN THIS FORM TO THE APPLICANT) REQUEST FOR CONDITIONAL USE PERMIT? COMMENTS Frederick lCounty Fire Marshal Mail to: Frederick County Fire Marshal 1800 Coverstone Drive Winchester, Virginia 22602 (540) 665-6350 Land deliver to: Frederick County Fire & Rescue Dept. Attn: Fire Marshal Public Safety Building 1800 Coverstone Drive Winchester, Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: DeMarchi spears Mailing Address: 266 Vaucluse Rd Stephens City, VA 22655 Name of development and/or description of the request: Trumpet Vine Farm Special Event / Venue Telephone: 540-868-1413 / 540-664-8079 Location of Property: Approximately 2 miles South of Stephens City, Va. on route 11, right onto Vaucluse Rd (Rt.638). Go about 3 /10ths of a mile on right. Box 266 Look for sign Trumpet Vine Farm Fire Marshal's Comments: Fire Marshal's Signature & Date: .2 11tQ Notice to Fire Marshal - Please Return This Form to the Applicant 11 RECEIVES FEB 1 5 2018 Date Received 2/15/2018 Frederick County Department of Fire and Rescue Office of the Fire Marshal 1080 Coverstone Drive Winchester, VA 22602 (540) 665-6350 Fax: (540) 678-4739 Email: fmoPfcva.us Pian Review & Comments Plan/Permit Type Name Trumpet Vine Farm Address 266 Vaucluse RD Project Name Applicant Name & Number RE# Permit Number Emergency Vehicle Access Hydrant Location.- Siamese ocation: Siamese Location: Fire Lanes Required: Plan Approval Status Comments Signature: Reviewed By: Kenneth Scott, Jr. Title. IL -- Conditional Use Permit 02-15-18 Stephens City Special Event Venue DeMarchi Spears 540-868-1413 Adequate Inadequate N/A Adequate Inadequate NIA Adequate Inadequate N/A Yes No N/A APPt'O Ve Date Reviewed 2/16/2018 VA 22655 Trumpet Vine Farm LLC 266 Vaucluse Road, Stephens City VA. Conditional Use Permit General Overview Trumpet Vine Farm has been hosting Weddings and Events since 2012. We have applied for outdoor festival permits every year per the counties request, meeting the criteria set before us without any incidents or problems within the community. The events have been very successful in helping to continue to improve and keep the family farm operating. As outlined in our contract we offer Friday evening for decorating and if the family chooses to do the rehearsal and rehearsal dinner. The main event takes place on Saturday and if the family elects to, they can come back on Sunday morning to finish cleaning up. So for now, there is only one event per weekend. The goal is to continue this practice, however we might need to reserve the ability to do more than one event a weekend if necessary. I have also donated this area for nonprofit and fundraiser events which are generally smaller events. We have an open pavilion that has retractable sides enabling our guest to be protected from inclement weather. The pavilion along with the dressing room have been approved and inspected by Frederick County inspections department. We also have a large gravel parking area, and two satellite parking areas if needed. We are discussing plans for a permanent bathroom facility, as well as another barn or barnlike structure to enable us the ability to have more events indoors as well as adjusting for inclement weather. To date our events start in middle to late April and we usually finish our season the end of October. We do utilize outside local vendors for our restrooms, catering, and rentals as well as shuttle services for our guest to and from the hotels. This helps with keeping guests safe and minimizing on traffic on the roads. We recommend and promote the local hotels and restaurants while talking with our guest as well as with our website. In many cases we do utilize large tents for our larger weddings and events. We always have the proper inspections from the county and the Fire Marshal's office. We have a very large area that can accommodate tents of various sizes. Since we have to adjust with the size of the event, we align the proper size tent as well as the bathroom rentals. We also require event insurance as stated in our contract to our customers.