TC 12-19-16 Meeting MinutesCOUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000
TO: Board of Supervisors
FROM: John A. Bishop, AICP, Assistant Director - Transportation
RE: Transportation Committee Report for Meeting of December 19, 2016
DATE: January 3, 2017
The Transportation Committee met on December 19, 2016 at 8:30 a.m.
Members Present Members Absent
Gary Lofton – Chairman (voting) Mark Davis (liaison Middletown)
Judith McCann-Slaughter (voting) Barry Schnoor (voting)
Gene Fisher (voting)
Lewis Boyer (liaison Stephens City)
Gary Oates (liaison PC)
James Racey(voting)
***Items Requiring Action***
NONE
MEMORANDUM
***Items Not Requiring Action***
1. Capital Improvement Plan Update
Staff presented last year’s Capital Improvement Plan to the Committee and noted
the individual projects that are identified, as well as the balance of the Eastern
Road Plan. Staff recommended that additional projects that have been called out
individually in the draft update of the Eastern Road Plan should likewise be
individually noted in the Capital Improvement Plan. Staff also noted that this
recommendation is contingent upon what format the Board of Supervisors
chooses to adopt for the Capital Improvement Plan.
The Committee reviewed and endorsed the Staff recommendation by consensus.
2. Gainesboro School Transportation
Mr. Wayne Lee of the Frederick County Public School System was present to
update the Committee on the transportation at the Gainesboro School on Route
522 North. Previously the Committee had requested more information on an
alternative route to Route 522 via Gainesboro Road. Mr. Lee noted that one of
the issues with Gainesboro Road is that the crossover of Route 522 is not wide
enough to hold a bus.
Mr. Oates asked about the possibility of shifting the southbound lanes of Route
522 to allow for a wider median and noted that there appears to be right -of-way
available. Mr. Lee stated that this had not been considered.
Mr. Fisher asked whether (other issues aside) a stop light would allow vehicles to
exit the facility and head North on Route 522. The answer was yes, but additional
safety concerns were noted.
Mr. Tierney noted that the sight distance at the existing entrance cannot be fixed
and that the only real long term solution is to get the traffic to Gainesboro Road.
Staff asked whether a signal warrant had been completed for Gainesboro Road at
Route 522 that took into consideration school traffic using Gainesboro Road. It
had not.
Mr. Fisher reiterated that warning lights are necessary such as those used on
Route 460 in Bedford County.
Mr. Racey asked how many buses would not have to access Route 522 at all if the
school traffic was sent to Gainesboro Road. While the exact number was not
available the estimate was 10-15.
A number of individuals discussed the possibility of keeping the existing entrance
to the school as a right in/right out access.
The consensus of the Committee was to continue looking into the possibility of
getting school traffic an entrance onto Gainesboro Road, changing the existing
access point for the schools to a right in/right out entrance, extending the left turn
lane of Route 522 at Gainesboro Road and evaluate a signal at Gainesboro and
Route 522.
Mr. Fisher noted his hope that the traffic issues for the 12th elementary school will
be addressed prior to construction. Mr. Lee noted that the school division is
working hard on that and is currently having discussions with Shockey for
additional access. Mr. Lee noted that ultimately two-thirds of the student
population in the 12th elementary school is expected to be from the Snowden
Bridge Development.
Mr. Oates noted that this discussion highlights the need to look at infrastructure
when schools are planned.
3. Transportation Forum Report
Staff provided the feedback received from the Transportation Forum to the
Committee as well as photos from the event (attached). Staff also noted that there
was a great turnout and that they had received numerous compliments on the
event.
4. County Projects Update
Snowden Bridge Boulevard:
Final items are being addressed as this project wraps up.
Tevis Street Extension/Airport Road/I-81 Bridge:
Bridge design is ongoing and environmental documents for VDOT are being
completed. Bridge design has reached 75%, but comments are pending from
VDOT on earlier submissions.
Renaissance Drive:
Currently working with CSX on MOU for the future crossing. The County’s
Transportation Partnership Opportunity Fund application has been recommended
for approval by the Governor’s Advisory Committee and agreements are expected
shortly.
Valley Mill Road Realignment:
Thirty percent design has been completed and the County’s on call consultant is
providing an updated cost estimate to complete design through 100%. Upon
approval by the private party partner, the next phase of design will begin.
Coverstone Drive:
No activity at this time.
Jubal Early Drive Extension and Interchange with Route 37:
Initial meetings regarding a draft agreement and follow up application for
additional revenue sharing funds has been held with the private partner team.
5. Other
JAB/pd
Transportation Forum
November 30, 2016
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia.
SUPERVISORS PRESENT: Charles S. DeHaven, Jr., Chairman; Gene E. Fisher, Shawnee District;
Robert W. Wells, Opequon District; Gary A. Lofton, Back Creek District; Judith McCann-Slaughter,
Stonewall District; Blaine P. Dunn, Red Bud District.
COMMISSIONERS PRESENT: Gary R. Oates, Stonewall District.
PLANNING STAFF PRESENT: John A. Bishop, Assistant Planning Director Transportation; Candice
E. Perkins, Assistant Planning Director; M. Tyler Klein, Planner; Shannon L. Conner, Administrative
Assistant.
OTHERS PRESENT: Kris C. Tierney, Assistant County Administrator; F. Dixon Whitworth, Jr.,
Staunton District Representative Commonwealth Transportation Board; Delegate of the 33 rd District,
Dave LaRock; Delegate of the 10th District, Randy Minchew; Delegate of the 29th District, Chris Collins;
Randy Kiser, Staunton District Engineer VDOT; Cliff Balderson, Edinburg VDOT Residency
Administrator, Cliff Balderson.
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CALL TO ORDER
Assistant Director Transportation, John A. Bishop welcomed everyone and requested introduction of the
panel of individuals at the dais which included: Judith McCann-Slaughter; Gary Lofton, Dave LaRock,
Bob Wells, Randy Minchew, Dixon Whitworth, Chris Collins, Cliff Balderson, Randy Kiser, Gene
Fisher, Charles DeHaven, and Blaine Dunn.
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OPEN FORUM DISCUSSION
Citizens were encouraged to come forward to discuss any transportation related items and voice their
concerns. A gentleman spoke in regards to public transit to and from LFCC and the long length trips.
Delegate Chris Collins noted there is a Committee being put together to address the situations with public
transportation to LFCC.
In regards to the unpaved Laurel Grove Road, there were nine (9) citizens that came forward with their
concerns and comments. The concerns were relatively consistent with one another to include: safety of
the road due to lack of visibility with all the dust, pot holes, washb oard areas, loose gravel. The citizens
expressed the need for a more permanent solution to the repairs rather than simple grading of the road
with does not last. A citizen noted the safety concerns for the school buses that travel this road on a daily
basis. Another citizen noted that other roads such as Carter Lane and Pack Horse Road have been moved
up on the list but Laurel Grove remains the same, going nowhere. Edinburg VDOT Residency
Administrator, Cliff Balderson addressed the citizens’ concerns. Mr. Balderson explained it is no secret
Laurel Grove Road is in desperate need of repair. He noted last year he made a commitment to make
improvements to this road and by the reactions it does not appear to be up to par. Mr. Balderson
continued until the funds are available more drastic improvements cannot be made unless Frederick
County approves to move Laurel Grove Road up on the list for paving. He explained there is the need for
non-hard surface secondary road improvements funds and this continues t o be a work in progress.
Staunton District Engineer, Randy Kiser noted there is more money being put into unpaved road dollars
and this is a positive thing and ordinary maintenance is keeping old roads in good shape.
A citizen commended the hard work that has been put into this meeting. He lives in the vicinity of
Welltown Road and expressed his concern of the growing traffic issues in this area. He suggested
opening Welltown Road to truck traffic. Randy Kiser commented the Route 11 and Welltown Road
projects are due to get underway in the spring.
A citizen came forward with concerns regarding the heavy traffic on Greenwood Road. He explained the
Sulphur Springs Road and Greenwood Road intersection is a hazard and there is on average one accident
a week on Greenwood Road. Delegate Randy Minchew inquired if Greenwood and Sulphur Spring
Roads are on the list for repair. Cliff Balderson noted it is in the mix to restructure Sulphur Springs Road
which will in turn alleviate some of the concerns on Greenwood Road.
Two citizens voiced their ongoing concerns with the traffic situation in Oakdale Crossing. These
concerns continue to be: large volume of traffic daily; no sidewalks; passage way between Route 50 and
Senseny Road; roughly 4,300 trips per day thru this subdivision; need for a traffic signal.
A citizen raised concerns with the increased traffic on North Hayfield Road. She noted this has become a
connector between Route 50 and Route 522.
Another citizen came forward regarding concerns with the high volume of traffic on I-81. He noted
another concern is the difficulty getting in and out of Opequon Church Lane. He concluded by
complimenting the work at Exit 310.
Delegate Chris Collins thanked everyone for coming and for providing comments. He commented roads
tend to be on everyone’s radar and this discussion this evening is appreciated.
Delegate Randy Minchew inquired are there any plans for other connections between Route 50 and
Senseny Road. Chairman DeHaven noted Channing Drive is the only connector. Assistant County
Administrator, Kris Tierney explained Inverle has been in the minds for years however the landowner has
no interest in dedicating the right-of-way. Supervisor Fisher commented he feels the traffic calming
measures will be helpful in Oakdale Crossing. Mr. Fisher continued if Sulphur Springs Road and
Greenwood Road are improved then Oakdale Crossing should see improvements also.
John Bishop offered an update on the traffic calming study; the Board of Supervisors has requested a
traffic calming study through VDOT with one of the requirements being Frederick County provides count
data which has been contracted through the MPO and Mr. Bishop expects these counts to take place very
soon. In addition to these counts they are also using camera stations at Route 50 entrances to establish a
good number of how much cut through traffic we’re dealing with.
Supervisor Wells feels the roads being discussed from a safety stand point are legitimately unsafe and
maybe the list can be adjusted.
Staunton District Representative of the Commonwealth Transportation Board, F. Dixon Whitworth Jr.,
presented a brief overview of Smart Scale. Mr. Whitworth explained in 2015 legislature passed a
comprehensive transportation funding bill which put a new perspective on how transportation is funded;
this went concurrent with a HB2 bill which says there must be some sort of prioritization which is devised
and publically aware with which projects within our state for transportation are given a waiting of
priority. The HB2 prioritization has evolved into what is referred to as Smart Scale. He continued the
projects that are being submitted are scored and then prioritized within Districts and within the State. Mr.
Whitworth noted there are currently 436 applications and Frederick County has nine (9) of those
applications.
Chairman DeHaven asked for additional comments and thanked everyone for coming.
A citizen spoke regarding Carter Lane and the safety concerns. She noted the road traffic has increased
and speed is always a factor. She concluded she would like to see Route 37 continued.
Supervisor Lofton thanked everyone for coming which included the VDOT representatives and our
Delegates.
The Transportation Forum concluded at this time.
Transportation Forum – November 30, 2016
Meeting Notes/Summary of Public Input
Need for on-demand transit service between City and LFCC; consider later hours of service in
the evenings when classes are scheduled and less on the weekends.
Paving/maintenance of secondary roadways (specifically mentioned were Laurel Grove Road,
Carter Lane, Fletcher Lane).
Intersection improvements to improve queuing/accidents/congestion at Route 11 and
Welltown Road, especially from Tyson Drive; remove truck restrictions on Welltown Road and
Rest Church Road to alleviate back-ups.
Traffic/truck conflicts at Greenwood Road and Sulphur Springs Road intersection.
Traffic calming/eliminating cut-through at Oakdale Crossing.
Senseny Road/Greenwood Road improvements/traffic.
Hayfield Road – narrow road connecting Route 50/522.
I-81 volume a concern; improved access to Opequon Lane/Tasker Road.
Concerns about Middle Road – scale bypass for trucks; dangerous.
More public transportation.
Extend deceleration lanes on northbound Route 11 at Old Charlestown Road.
Improvements to Fletcher Road.
Improving awareness about NOT using cellphones while drive.
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BERKELEYCOUNTYWEST VIRGINIA
HAMPSHIRECOUNTYWEST VIRGINIA
CLARKECOUNTYVIRGINIA
HARDYCOUNTYWEST VIRGINIA
SHENANDOAHCOUNTYVIRGINIA
WARRENCOUNTYVIRGINIA
Frederick County, VA
0 2 41 Miles µMap produced by Frederick County Planning and Development Dept. November 2016
Pave Huttle Rd
Bus stop at LFCC
Needs pavedConstant traffic
Middle Rd is used as a truck scale bypass
Paving/Grading(2 concerns)
Paving/Grading/Interim maintenance/Potholes(13 concerns)
Middle Rd is used as a truck scale bypass
Extend 45 mph speed limit on Route 50 to Poorhouse Rd
Shoulder is main school bus turnaround on private roadEroding Bass Ln
Blind spot on N Hayfield Rd
Cut-through conflict
Narrow roadway, "wavey" pavement(2 concerns)
Bus/car conflict
Additional lanes on Route 7
Align Valley Mill Rdwith Burnt Factory Rd
Exit 315 traffic stacking onto I-81
Truck/car conflicts at Welltown Rd(3 concerns)Historic property/home preservationalong Lenoir Dr
Bus stop Sunnyside area
Traffic light timing at Brooke Rd
Complete Inverlee Way(2 concerns)
Bridge over I-81(2 concerns)
Green turning arrow and "Walk" signal at same time
Green turning arrow and "Walk" signal at same time
Finish Route 37 EastLighting at Rt 37 and Rt 11Hard to see roadway lane lines
Tasker Rd and Marcel Dr (Industrial Traffic)
Warrior Dr extension
Bad left turn - North
Light(2 concerns)
"So dangerous"
MORGAN COUNTYWEST VIRGINIA