PC 01-17-18 Meeting Agenda AGENDA
FREDERICK COUNTY PLANNING COMMISSION
The Board Room
Frederick County Administration Building
Winchester, Virginia
January 17, 2018
7:00 P.M. CALL TO ORDER TAB
1) Adoption of Agenda: Pursuant to established procedures, the Planning Commission
should adopt the Agenda for the meeting ................................................................ (no tab)
2) Election of Officers, Committee Assignments, 2018 Meeting Schedule, Adoption of
Bylaws, Roles and Responsibilities ................................................................................. (A)
3) September 20, 2017 and November 1, 2017 Meeting Minutes ....................................... (B)
4) Committee Reports .................................................................................................. (no tab)
5) Citizen Comments ................................................................................................... (no tab)
PUBLIC HEARING
6) Rezoning #06-17 for K & J Investment, LLC, submitted by Stowe Engineering, PLC, to
rezone 2.459+/- acres from the RA (Rural Areas) District to the B2 (General Business)
District with proffers, 0.936+/- acres of land zoned RP (Residential Performance) District to
the B2 (General Business) District with proffers, and 0.488+/- acre of land zoned M1 (Light
Industrial) to the B2 (General Business) with proffers. The properties are located at the
northeast corner of the intersection of Martinsburg Pike and Snowden Bridge Boulevard in
the Stonewall Magisterial District, and are identified by Property Identification Numbers
43-A-147, 43-A-148, 43-A-149, and 43-A-151C.
Mrs. Perkins ..................................................................................................................... (C)
INFORMATION/DISCUSSION ITEMS
7) 2018-2023 Capital Improvement Plan (CIP). The CIP is a prioritized list of capital
projects requested by various County Departments and Agencies. The Plan is created as
an informational component of the 2035 Comprehensive Plan.
Mrs. Perkins ..................................................................................................................... (D)
Other
Adjourn
Commonly Used Planning Agenda Terms
Meeting format
Citizen Comments – The portion of the meeting agenda offering an opportunity for the public to provide
comment to the Planning Commission on any items not scheduled as public hearing items.
Public Hearing– A specific type of agenda item, required by State law, which incorporates public comment as
a part of that item prior to Planning Commission or Board of Supervisors action. Public hearings are held for
items such as: Comprehensive Plan policies and amendments; Zoning and Subdivision Ordinance amendments;
and Rezoning and Conditional Use Permit applications. Following the Public Hearing, the Planning
Commission will take action on the item (see below).
Action Item–There are both public hearing and non-public hearing items on which the Planning Commission
takes action. Depending on the actual item, the Planning Commission may approve, deny, table, or forward a
recommendation to the Board of Supervisors regarding the agenda item. No public comment is accepted during
the Action Item portion of the agenda.
Information/Discussion Item– The portion of the meeting agenda where items are presented to the Planning
Commission for information and discussion. The Planning Commission may offer comments and suggestions,
but does not take action on the agenda item. No public comment is accepted during the Information/Discussion
Item portion of the agenda.
Planning Terminology
Urban Development Area or UDA – The UDA is the county’s urban growth boundary identified in the
Comprehensive Plan in which more intensive forms of residential development will occur. The UDA is an area
of the county where community facilities and public services are more readily available and are provided more
economically.
Sewer and Water Service Area or SWSA – The SWSA is the boundary identified in the Comprehensive Plan
in which public water and sewer is or can be provided. The SWSA is consistent with the UDA in many
locations; however the SWSA may extend beyond the UDA to promote commercial, industrial, and institutional
land uses in area where residential land uses are not desirable.
Land Use – Land Use is the nomenclature which refers to the type of activity which may occur on an area of
land. Common land use categories include: agricultural, residential, commercial, and industrial.
Zoning District - Zoning district refers to a specific geographic area that is subject to land use standards.
Frederick County designates these areas, and establishes policies and ordinances over types of land uses,
density, and lot requirements in each zone. Zoning is the main planning tool of local government to manage the
future development of a community, protect neighborhoods, concentrate retail business and industry, and
channel traffic.
Rezoning – Rezoning is the process by which a property owner seeks to implement or modify the permitted
land use activities on their land. A rezoning changes the permitted land use activities within the categories
listed above under Land Use.
Conditional Use Permit or CUP - A CUP allows special land uses which may be desirable, but are not always
appropriate based on a location and surrounding land uses. The CUP requested use, which is not allowed as a
matter of right within a zoning district, is considered through a public hearing process and usually contains
conditions to minimize any impacts on surrounding properties.
Ordinance Amendment – The process by which the County Code is revised. Often the revisions are the result
of a citizen request with substantial justification supporting the change. Amendments ultimately proceed
through a public hearing prior to the PC forwarding a recommendation to the Board of Supervisors.
County Bodies Involved
Board of Supervisors or BOS - Frederick County is governed by an elected Board of Supervisors composed of
seven members, one from each magisterial district, and one chairman-at-large. The Board of Supervisors is the
policy-making body of the county. Functions of the Board of Supervisors related to planning include making
land use decisions, and establishing growth and development policies.
Planning Commission or PC - The PC is composed of 13 members, two from each magisterial districts and one
at-large, appointed by the Board of Supervisors. The Planning Commission serves in an advisory capacity to the
Board of Supervisors which then takes final action on all planning, zoning, and land use matters.
Comprehensive Plans and Programs Committee or CPPC – The CPPC is a major committee of the PC whose
primary responsibility is to formulate land use policies that shape the location and timing of development
throughout the County. Included in the work are studies of specific areas to develop guidelines for future land
use within those areas. The CPPC also considers requests for amendments to the Comprehensive Plan.
Decisions by CPPC are then forwarded to the PC for consideration.
Development Review and Regulations Committee or DRRC – The DRRC is the second major committee of the
PC whose primary responsibilities involve the implementation of the Comprehensive Plan in the form of
Zoning and Subdivision ordinance requirements. Requests to amend the ordinances to the DRRC are made by
the Board of Supervisors, Planning Commission, local citizens, businesses, or organizations. DRRC decisions
are also forwarded to the PC for consideration.
A
COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
107 North Kent Street • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Frederick County Planning Commission
FROM: Michael T. Ruddy, AICP, Director
SUBJECT: Election of Officers, Committee Appointments, Meeting Schedule
DATE: January 10, 2018
________________________________________________________________________
ELECTION OF OFFICERS FOR 2018
At the first meeting of each year, the Planning Commission elects a Chairman, Vice -
Chairman and Secretary. These three Planning Commission officers assume office
immediately, and hold such office for the durat ion of the calendar year.
For each office, the Commission will: open the nominations; accept nominations; close
nominations; and, vote to fill the officer position.
ADOPTION OF MEETING SCHEDULE FOR 2018
At the first meeting of each year, the Planning Commission adopts their meeting
schedule for the ensuing year.
Historically, the Commission has held meetings on the first and third Wednesdays of
each month at 7:00 p.m., to be held in the Board of Supervisors meeting room; the
Comprehensive Plans & Programs Committee meets on the second Monday of each
month at 7:00 p.m. in the first-floor conference room and the Development Review &
Regulations Committee meets on the fourth Thursday of each month at 7:00 p.m. in the
first-floor conference room. The Planning Commission meeting has an inclement
weather schedule, where in if weather causes the cancelation of a Wednesday evening
meeting, the meeting will be held on the following Thursday evening.
Memorandum: Elections, Appointments, and Meeting Times
January 10, 2018
Page 2 of 2
COMMITTEE ASSIGNMENTS FOR 2018
At the first meeting of each year, the Chairman appoints the membership for the
Comprehensive Plans and Programs Committee (CPPC) and the Development Review &
Regulations Committee (DRRC). The Chairman also appoints a Planning Commission
liaison to the: Transportation Committee (TC); Historic Resources Advisory Board
(HRAB); Conservation Easement Authority (CEA); Frederick County Sanitation Authority
(FCSA); and, the Winchester Planning Commission.
PLANNING COMMISSION BY-LAWS FOR 2018
At the first meeting of each year, the Planning Commission adopts their Bylaws, and
Roles and Responsibilities for the ensuing year. These documents are attached.
Please contact staff should you have questions.
Attachments: Proposed 2018 Planning Commission Bylaws
Proposed 2018 Planning Commission Roles and Responsibilities
MTR/dw
PLANNING COMMISSION BYLAWS
County of Frederick, Virginia
Proposed for Consideration
At the January 17, 2018 Planning Commission
ARTICLE I - AUTHORIZATION
1-1 The Frederick County Planning Commission is established by and in conformance with
Chapter 21 of the Code of Frederick County, and in accord with the provisions of Section
15.2-2210 of the Code of Virginia (1950), as amended.
1-2 The official title of this body shall be the Frederick County Planning Commission,
hereinafter referred to as the "Commission".
ARTICLE II - PURPOSE
2-1 The primary purpose of the Commission is to advise the Frederick County Board of
Supervisors and to carry out all duties and functions described by the Code of Virginia, as
amended.
ARTICLE III - MEMBERSHIP
3-1 The membership of the Commission shall be determined by the Frederick County Board
of Supervisors as specified in Chapter 21 of the Code of Frederick County. Methods of
appointment and terms of office shall be determined by Chapter 21 of the Code of
Frederick County.
3-2 Within the first month of initial appointment, new Commissioner appointees shall: 1)
participate in an orientation to familiarize themselves with the operations of the
Department and the Commission, and 2) meet with planning staff representatives in an
effort to review and better understand specific agenda items by no later than their second
Planning Commission meeting.
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Planning Commission Bylaws
Proposed for consideration at the January 17, 2018 Planning Commission
ARTICLE IV - OFFICERS
4-1 Officers of the Commission shall consist of a chairman, vice-chairman and secretary.
The chairman and vice-chairman must be voting members of the Commission. The
secretary shall be a member of the Commission or a county employee.
4-2 Selection
4-2-1 The officers shall be elected by the voting members of the Commission at
the first meeting of the calendar year.
4-2-2 Nomination of officers shall be made from the floor. Elections of officers
shall follow immediately. A candidate receiving a majority vote of the
entire voting membership shall be declared elected.
4-3 Duties
4-3-1 The Chairman shall:
4-3-1-1 Preside at meetings.
4-3-1-2 Appoint committees.
4-3-1-3 Rule on procedural questions. A ruling on a procedural question by the
chairman shall be subject to reversal by a two-thirds majority vote of the
members present.
4-3-1-4 Report official communications.
4-3-1-5 Certify official documents involving the authority of the Commission.
4-3-1-6 Certify minutes as true and correct copies.
4-3-1-7 Carry out other duties as assigned by the Board of Supervisors and the
Commission.
4-3-2 The Vice-Chairman shall:
4-3-2-1 Assume the full powers of the chairman in the absence or inability of the
chairman to act.
4-3-2-2 When acting as chair, the vice-chairman shall carry out other duties as
assigned by the Board of Supervisors and the Commission Chairman.
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Planning Commission Bylaws
Proposed for consideration at the January 17, 2018 Planning Commission
4-3-3 The Secretary shall:
4-3-3-1 Ensure that attendance is recorded at all meetings.
4-3-3-2 Ensure that the minutes of all Commission meetings are recorded.
4-3-3-3 Notify members of all meetings.
4-3-3-4 Prepare agendas for all meetings.
4-3-3-5 Maintain files of all official Commission records and reports. Official
records and reports may be purged in accordance with applicable state
codes.
4-3-3-6 Give notice of all Commission meetings, public hearings and public
meetings.
4-3-3-7 Provide to the Board of Supervisors reports and recommendations of the
Commission.
4-3-3-8 Attend to the correspondence necessary for the execution of the duties and
functions of the Commission.
4-4 Term of Office
4-4-1 Officers shall be elected for a one-year term or until a successor takes office.
Vacancies shall be filled for an unexpired term by a majority vote of the
Commission. In such cases, the newly elected officer shall serve only until the
end of the calendar year or until a successor takes office.
4-5 Temporary Chairman
4-5-1 In the event of the absence of both the chairman and the vice-chairman from any
meeting, the Commission shall designate from among its members a temporary
chairman who shall act for that meeting in the absence of the chairman or vice-
chairman.
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Planning Commission Bylaws
Proposed for consideration at the January 17, 2018 Planning Commission
ARTICLE V - COMMITTEES
5-1 The Commission shall establish committees necessary to accomplish its purpose.
5-2 In establishing committees, the Commission shall describe the purpose for each
committee.
5-3 Members of the committees shall be appointed by the chairman and will serve for a term
of one year. The chairman may request recommendations from the Commission or
committee members on committee appointments.
5-4 Commission members, employees of the County, and citizen volunteers may be members
of the committee.
5-5 The chairman and vice-chairman of the Planning Commission shall be ex-officio
members of every committee.
5-6 The committees will elect a chairman and vice-chairman annually. These officers shall
be current Commission members and should represent different Magisterial Districts, if
possible.
5-7 The committees may operate as a committee of the whole or by executive committee,
with current and past Commission members serving as members of the executive
committee.
5-8 The committees may establish standing subcommittees whose activities will be a specific
responsibility of the parent committee. One executive committee member will serve as
liaison to the standing subcommittee and will assist staff in managing its activities.
Membership will be comprised of past Commission members and citizens. Membership
will be appointed by the chairman of the Committee with concurrence by the
Commission Chairman.
5-9 The committees may establish working groups to assist in specific, carefully-defined tasks
for a limited period of time. Important considerations for membership on the working
group are skills and experience necessary to assist in providing acceptable solutions.
Membership will be appointed by the Chairman of the Committee with concurrence by
the Commission Chairman.
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Planning Commission Bylaws
Proposed for consideration at the January 17, 2018 Planning Commission
ARTICLE VI – COMMISSION MEETINGS
6-1 At the first meeting of each calendar year, the Commission shall fix the date, time, and
place of all its regular meetings for the ensuing calendar year, and shall fix the day on
which a regular meeting shall be continued should the Chairman declare that weather or
other conditions make it hazardous for members to attend.
6-2 Special meetings may be called by the chairman or by the secretary after due notice and
publication by the secretary.
6-3 Notice of all meetings shall be sent by the secretary with an agenda at least five calendar
days before the meeting.
6-4 All meetings of the Commission shall be open to the public except for Closed Sessions
held in accordance with the provision specified under Section 2.2-3711(A) of the Code of
Virginia, 1950, as amended.
ARTICLE VII - VOTING
7-1 A majority of voting members shall constitute a quorum. No action shall be taken or
motion made unless a quorum is present.
7-2 No action of the Commission shall be valid unless authorized by a majority vote of those
present and voting.
ARTICLE VIII - OPERATING RULES
8-1 Order of Business for a regular meeting
8-1-1 Call to Order.
8-1-2 Adoption of the Agenda.
8-1-3 Consideration of Minutes.
8-1-4 Committee Reports.
8-1-5 Citizen Comments on Items not on the Agenda.
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Planning Commission Bylaws
Proposed for consideration at the January 17, 2018 Planning Commission
8-1-6 Public Hearings.
8-1-7 Action Items.
8-1-8 Information/Discussion Items
8-1-9 Other.
8-1-10 Adjournment.
8-2 Minutes
8-2-1 The Commission shall keep minutes of each meeting. The chairman and
secretary shall sign all minutes following approval by the Commission certifying
that the minutes are true and correct. Minutes made available to the public prior
to formal approval by the Commission shall be clearly identified as a draft version
of the meeting.
8-3 Procedures
8-3-1 Parliamentary procedure in the Commission meetings shall be governed by
Robert's Rules of Order, except where otherwise specified in these procedures.
8-3-2 Whenever an agenda item involves a recommendation to the Board of
Supervisors, the Commission shall continue to consider the item until a definite
recommendation is made. If a motion has been made and defeated, additional,
different motions may be made concerning the item under consideration.
8-3-3 The initial motion on an agenda item shall be made by a member representing the
application’s Magisterial District. If both District representatives are absent or
decline to make the initial motion, then any other Commissioner may act.
8-3-4 Business items on the agenda shall be considered using the following procedures:
8-3-4-1 Report by County Staff.
8-3-4-2 Presentation by Applicant.
8-3-4-3 Citizen Comment.
8-3-4-4 Applicant Response.
8-3-4-5 Staff Summary.
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Planning Commission Bylaws
Proposed for consideration at the January 17, 2018 Planning Commission
8-3-4-6 Discussion by Commission.
8-3-4-7 Motion and Action by Commission.
8-3-5 Public comment shall be allowed in all cases required by the Code of Virginia,
1950, as amended, or the Code of Frederick County. In other cases, the chairman
may allow public comment.
8-3-6 The Commission members may ask questions of clarification and information
after the staff report, applicant presentation, and/or citizen comment.
8-3-7 Petitions, displays, documents or correspondence presented at a meeting may be
made part of the official record of the meeting by motion of the Commission and
are to be kept on file by the secretary. Such items need not be made part of the
published minutes.
8-3-8 Public Hearings
8-3-8-1 The Commission shall hold public hearings on all items for which
hearings are required by the Code of Virginia, 1950, as amended, or by the
Code of Frederick County. Such public hearing shall be advertised and
notifications provided as required by the Code of Virginia, 1950, as
amended.
8-3-8-2 The Chairman may establish special rules for any public hearing at the
beginning of said hearing. These rules may include limitations on the time
of staff report, applicant presentation and citizen comment.
8-3-8-3 In addition to those required by law, the Commission may hold public
hearings on any matter, under the purview of the Commission, which it
deems to be in the public interest. In such cases, the public hearings shall
follow all procedures described for public hearing in these bylaws.
8-3-8-4 The 90-day period (Section 165-102.03 of the Frederick County Zoning
Ordinance) for the Planning Commission to make a rezoning
recommendation to the Board will start after the first Commission meeting
following the referral of the amendment to the Commission.
8-3-9 Postponement
8-3-9-1 The Planning Commission shall have the authority to postpone agenda
items 45- calendar days (less if reaching the limits of Section 165-102.03)
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Planning Commission Bylaws
Proposed for consideration at the January 17, 2018 Planning Commission
for any one of the following:
A) The agenda item does not meet the requirements of the Code of
Virginia, 1950, as amended.
B) The agenda item does not meet the requirements of the Code of
Frederick County.
C) Insufficient information has been provided for the agenda item.
D) Revised proffers have been received from the applicant less than
eight (8) calendar days of the advertised Planning Commission
meeting.
E) Issues or concerns that arise during formal discussion of the
agenda item warrant additional information or study.
F) The applicant provides the Frederick County Planning Department
with a written request to postpone the agenda item.
G) The Frederick County Planning Department is advised of an
emergency situation that prevents attendance by the applicant.
H) The applicant fails to appear at the meeting in which the
application has been advertised to appear.
8-3-9-2 The applicant shall be permitted to request that an agenda item be
postponed from a scheduled Planning Commission meeting one time. The
Planning Commission shall table the application for a specific period of
time to ensure that the requirements of Section 165-102.03 of the
Frederick County Zoning Ordinance are not exceeded unless the applicant
requests a waiver from this requirement. In no case shall an application be
postponed for more than 12 months from the time the complete
application was received by the Zoning Administrator or applicable staff.
8-3-9-3 An application that has been postponed for an unspecified period of time
shall be re-advertised for consideration by the Planning Commission once
the following steps have been completed:
A) The applicant has requested in writing that the agenda item be
considered by the Planning Commission.
B) The applicant has provided all required information to the
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Planning Commission Bylaws
Proposed for consideration at the January 17, 2018 Planning Commission
Frederick County Planning Department which addresses all
concerns of the Planning Commission.
8-3-10 Work sessions
8-3-10-1 The Commission may hold work sessions at which the procedural rules of
these bylaws shall not apply.
8-3-10-2 Work sessions shall be held after the adjournment of regular meetings or
at the time and place set by the Commission and/or the Board of
Supervisors.
8-3-10-3 Notice of work sessions shall be sent to the Planning Commissioners at
least five days before the session.
8-3-10-4 The chairman shall lead the session and require orderly behavior and
discussion.
8-3-10-5 No actions shall be taken or motions made at a work session.
8-3-10-6 Work sessions shall be open to the public. Public comment is not required
at a work session.
8-3-10-7 The secretary shall keep a general record of all work sessions and the
items discussed.
8-3-11 Adjournment
8-3-11-1 In no case shall the Commission consider any new items
after 10:30 P.M. and the meeting shall be adjourned by
11:00 P.M. In the instance that an item begun before
10:30P.M. has not been acted on by the 11:00 P.M. hour,
the Commission may, by majority vote, lift the
adjournment time until a recommendation has been made,
or such time, after 11:00 P.M., as the Commission may fix.
ARTICLE IX - AMENDMENTS
9-1 These bylaws may be amended by a majority vote of the entire voting
membership after thirty days prior notice at any time during the calendar year.
9-2 The Planning Commission shall conduct an annual review of these bylaws each
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Proposed for consideration at the January 17, 2018 Planning Commission
calendar year to ensure their accuracy.
9-3 At the first meeting of the calendar year, the By-Laws will be adopted.
FREDERICK COUNTY PLANNING COMMISSION
ROLES AND RESPONSIBILITIES
Proposed for Consideration
At the January 17, 2018 Planning Commission
This document has been prepared to assist Frederick County Planning Commissioners in
understanding what their role and responsibilities are in the myriad of activities that they
accept as a member of the Planning Commission. This compilation is a companion
document to the Commission’s By-Laws.
APPLICATION COMMUNICATIONS
There are three primary sources of information gathered by and weighed by the Planning
Commission in order to make quality planning recommendations to the Board of
Supervisors. They are ex-parte communications, staff reports and public input.
Ex-Parte Communications:
Individual meetings between Commissioners and an applicant/developer regarding a
specific application shall follow the Virginia Freedom of Information Act. During this
discussion or at any other time prior to action taken by the Commission on the
application, a Planning Commissioner should make no commitments or endorsements.
Any new written materials provided by the applicant to any one Commissioner shall be
made available to all commissioners and staff by the applicant prior to the application
appearing on the agenda. To not do so may result in the application being tabled at the
Planning Commission public hearing.
Staff Application Briefings/Work Sessions:
Prior to the first public hearing being held, staff will hold a briefing for the Planning
Commissioners, with an invitation extended to the Board of Supervisors to participate,
regarding any application deemed sufficiently complicated / controversial to warrant
detailed explanation. The purpose is to apprise the Commissioners regarding the details
of the application, both those items that meet the ordinance and those that do not. This
provides the opportunity for the Commissioners to have a common understanding of the
application prior to the public hearing. The decision to hold a briefing on a specific
application will be made jointly by the Director of Planning and the Chairman of the
Planning Commission. In addition to complexity, the application shall be basically
complete prior to scheduling the briefing.
The Planning Commission may request a work session for an application which, after the
first public hearing is concluded, is subsequently postponed. The purpose of the work
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Planning Commission Roles and Responsibilities
Proposed January 17, 2018
session is to discuss amongst each other and with staff details of the application, any
revised proffers provided or anticipated by the applicant, and other improvements which
could be made to the application.
For either a briefing or a work session:
-The applicant should attend, but will not have an active role.
-The format of a Planning Commission work session as identified in paragraph 8-
3-10 of the Commission’s By-Laws will be used.
-In no case will the legal timeline for consideration before the Planning
Commission be changed.
Public Hearing/Meeting:
Efficient and effective public hearings are an essential part of enabling the Commission
to make reasoned recommendations to the Board of Supervisors.
Every attempt will be made to obtain focused and broad representation of opinion or
information from the public. When possible, specific time limitations will not be used.
However, both rules of order as well as time constraints most appropriate for the specific
application will be implemented when there is either large interest in or controversy
regarding an application.
One constant during this process on both the part of the public, the applicant and the
Commission itself is civility and respect for information offered or a differing opinion.
Deviation from this behavior is unacceptable.
COMMISSIONER DEVELOPMENT:
Each Commissioner shall be committed to preparing for and keeping knowledge current
in order to do the most effective job for the community.
New initial appointees should strive to obtain Planning Commissioner certification from
an acceptable training program within the first year of appointment. This training is
supported by the Planning Department budget.
Further continuing education through many offerings should be pursued and will be
supported by the Planning budget as possible. These opportunities should be shared
amongst the number of Commissioners who are serving. Examples include PlanVirginia
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Planning Commission Roles and Responsibilities
Proposed January 17, 2018
annual meeting, other special offerings as well as the American Planning Association’s
readings and meetings. A library is maintained by the Planning office.
COMMISSIONER ATTENDANCE
Commissioners are expected to participate in 80% of the regularly scheduled meetings
per year. Members who cannot attend a meeting due to illness, business, and other
governmental or family reasons should notify the Commission Chairman and/or staff
Administrative Assistant prior to the scheduled meeting in order for the absence to be
noted. It may affect quorum considerations.
Especially essential is preparation and readiness for each of the Commission’s meetings
in order to use not only the Commission’s but the staff’s and public’s time wisely.
COMMISSION COMMITTEE ASSIGNMENTS:
Appointments to a Commission committee or liaison assignments are made by the
chairman and shared by the membership. Generally, they involve a once per month
meeting.
CONFLICT OF INTEREST:
Each Commissioner needs to be familiar with Commonwealth of Virginia information on
conflict of interest. If a Commissioner is unsure if there is conflict, the County Attorney
is the correct resource.
Upon determination that there is or might be perceived to be a conflict, the Commissioner
should state immediately after the agenda item is read that recusal action is necessary
(with, preferably, stating the reason) then step down from the dais until the item is
concluded.
PUBLIC REPRESENTATION:
Commissioners are citizens, too. If there is a public item that is of interest, the
Commissioner should participate, but not identify themselves as members of the
Frederick County Planning Commission unless acting in an official capacity and directed
to do so. Implied endorsements by the Commission should be avoided.
B
Frederick County Planning Commission Page 3469
Minutes of September 20, 2017
MEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on September 20, 2017.
PRESENT: June M. Wilmot, Chairman/Member at Large; Roger L. Thomas, Vice Chairman/Opequon
District; Robert S. Molden, Opequon District; William H. Cline, Stonewall District; Greg L. Unger, Back
Creek District; J. Rhodes Marston, Back Creek District; Lawrence R. Ambrogi, Shawnee District; H. Paige
Manuel, Shawnee District; Kevin Kenney, Gainesboro District; Charles E. Triplett, Gainesboro District;
Christopher M. Mohn, Red Bud District; Roderick B. Williams, County Attorney.
ABSENT: Gary R. Oates, Stonewall District.
STAFF PRESENT: Michael T. Ruddy, Director; Mark A. Cheran, Zoning and Subdivision Administrator;
M. Tyler Klein, Planner; Shannon L. Conner, Administrative Assistant.
CALL TO ORDER
Chairman Wilmot called the September 20, 2017 meeting of the Frederick County Planning
Commission to order at 7:00 p.m. Chairman Wilmot commenced the meeting by inviting everyone to join
in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Thomas and seconded by Commissioner Manuel,
the Planning Commission unanimously adopted the agenda for this evening’s meeting.
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Frederick County Planning Commission Page 3470
Minutes of September 20, 2017
COMMITTEE REPORTS
Chairman Wilmot announced the appointment of Commissioner Kevin Kenney to the Transportation
Committee; Commissioner Oates will no longer serve on this committee
City of Winchester - Mtg. 09/19/17
Commissioner Steve Slaughter, Winchester City Planning Commission Liaison, reported
the commission is working on the re-write of the signing ordinance.
Board of Supervisors Report – Mtg. 09/13/17
Board of Supervisors’ Liaison, Supervisor Blaine Dunn reported the Board approved
Slaughterhouses as a Conditional Use in the RA District. He noted the Board also approve d the road
abandonment of Gold Orchard Road.
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CITIZEN COMMENTS
Chairman Wilmot called for citizen comments on any subject not currently on the Planning
Commission’s agenda or any item that is solely a discussion item for the Commission. No one came
forward to speak and Chairman Wilmot closed the citizen comments portion of the meeting.
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PUBLIC HEARING
South Frederick Agricultural and Forestal District; to consider adding additional parcels into the
South Frederick Agricultural and Forestal District. These properties are located at 833 Barley Lane,
Winchester, Virginia and are identified with Property Identification Numbers 60-A-89, 61-A-15 and
61-A-17 in the Back Creek Magisterial District.
Action – Recommend Approval
Mark A. Cheran, Zoning and Subdivision Administrator reported this is a request to add
three (3) parcels of land totaling 178.50 +/- acres owned by Vernon and Eula Wright to the South Frederick
Agricultural and Forestal District. He noted currently the district contains 6,070 +/- acres; this addition
would increase that total to 6,248.50 +/- acres. Mr. Cheran presented a locations map of the property. Mr.
Cheran concluded the Agricultural District Advisory Committee (ADAC) unanimously recommended to
add the three (3) parcels to the district at their meeting on August 23, 2017.
Frederick County Planning Commission Page 3471
Minutes of September 20, 2017
Chairman Wilmot called for anyone who wished to speak regarding this Public Hearing to
come forward at this time. No one came forward to speak and Chairman Wilmot closed the public comment
portion of the hearing.
Upon motion made by Commissioner Unger and seconded by Commissioner Thomas
BE IT RESOLVED, the Frederick County Planning Commission does hereby recommend approval of the
South Frederick Agricultural and Forestal District; to consider adding additional parcels into the South
Frederick Agricultural and Forestal District. These properties are located at 833 Barley Lane, Winchester
Virginia and are identified with Property Identification Numbers 60-A-89, 61-A-15 and 61-A-17 in the
Back Creek Magisterial District.
(Note: Commissioner Oates was absent from the meeting)
Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of a special
event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is identified
with Property Identification Number 52-A-261 in the Back Creek Magisterial District.
Action – Postponed for 30 days
M. Tyler Klein, Planner reported this application was submitted for construction of a
special event facility; the property is located at 238 Barracks Lane, Winchester and is identified with
Property Identification Number 52-A-261 in the Back Creek Magisterial District. Mr. Klein continued the
property is zoned RA (Rural Areas) and the current land use is Agriculture/Open Space. He noted the
proposed use is for a special event facility for weddings and other similar type events. Mr. Klein presented
a locations map of the property noting access points from Woodchuck Lane.
Mr. Klein reported the Applicant is seeking to construct: a 5,000 square foot (SF) event
center with restrooms, prep-kitchen, and storage; a 600 SF detached bridal suite; a concreate patio and
gazebo. Mr. Klein continued the facility may accommodate up to 280 persons. He noted the actual
occupancy, not to exceed 280 persons, will be determined at the time of a site plan depending on
configuration of the building as determined by a building official. Mr. Klein explained the facility may be
developed in phases, and the design and architecture of the buildings will be complimentary and consistent
with the County’s rural area character. Mr. Klein presented a sketch from the Applicant of the proposal.
Mr. Klein continued the proposed conditional use is consistent with the 2035 Comprehensive Plan; which
supports opportunities for agritourism and agribusiness in the County’s rural areas. He noted the Board of
Supervisors approved “special event facilities” as a conditional use in the RA Zoning District in May 2017.
Mr. Klein reported the Applicant has addressed all review agency comments, including site access,
compliance with the building and fire safety code; and the proposed use is consistent with the County’s
policies and regulations.
Mr. Klein concluded should the Planning Commission find this use appropriate, Staff
would recommend the following conditions:
1. All review agency comments shall be complied with at all times.
Frederick County Planning Commission Page 3472
Minutes of September 20, 2017
2. An engineered site plan shall be submitted and approved by Frederick County
prior to establishment of the use; building permits are also required.
3. Events shall start no earlier than 10 a.m. and all events and related activities
shall conclude by midnight.
4. Events may accommodate up to and not to exceed 280 persons.
5. One (1) monument style sign is permitted.
6. Any expansion of modification of this use will require the approval of a new
CUP.
Mrs. Caroline (Dixie) Scheulen, the Applicant came forward and presented and overview
of the property and a brief history of the land. Mrs. Scheulen stated in February 2017 she approached the
Planning Department with plans of this special events facility. She noted her intent is to help her parents
with the purchasing mortgage for the property; her intent is to keep this facility upscale. Mrs. Scheulen
discussed the benefits of bringing this type of facility to Frederick County and the overall income it will
generate across the board for the community. She noted the local economy can benefit from an event center
such as this by attracting people from outside our community. Mrs. Scheulen mentioned the concerns that
have been brought forth to her prior to the Public Hearing: the distance from Woodchuck Lane to the
building; the access point to the property, she has met with VDOT and is willing to modify the entrance as
long as it does not place a large financial strain.
Commissioner Thomas inquired would the Applicant be satisfied with events being limited
to three (3) days. Mrs. Scheulen replied she finds this request reasonable. Commissioner Thomas asked if
the events will be held inside the building and he commented he would like to see the music for events
inside and possibly listed as a condition of this CUP. Mrs. Scheulen responded this is something that could
be worked on. Commissioner Thomas noted he is also concerned with lighting from the facility affecting
neighbors. Mrs. Scheulen commented the building and lighting will be far enough away from adjoining
property owners as to not create a problem.
Commissioner Kenney asked if farming is taking place on this property now. Mrs.
Scheulen explained the property was purchased last year, and currently planting, fertilizing is taking place.
Commissioner Kenney noted his concerns with noise and the need to modify the condition for outdoor
music; he feels this can be worked through.
Mrs. Claire Boyd the property owner came forward; she noted she and her husband
currently own and operate Cloverdale Barn Event Center. Mrs. Boyd continued, an event facility that is
indoors is something this community needs. She noted, she and her family make it a point and make every
effort to work with neighbors and the community. Mrs. Boyd stated that having this new facility would
help keep large local groups just that “local” and an example would be Frederick County Public Schools.
She thanked everyone for their consideration regarding the facility.
Chairman Wilmot called for anyone who wished to speak regarding this Public Hearing to
come forward at this time.
Frederick County Planning Commission Page 3473
Minutes of September 20, 2017
Mr. Rocky Keplinger of the Back Creek Magisterial District and residing on Woodchuck
Lane came forward with concerns. Mr. Keplinger presented photos of the location and proximity of his
property to this proposed events facility. He noted Barracks Lane does not have to be the only access to
the facility and stated Cather Lane could be used. Mr. Keplinger shared his concerns: Barracks Lane runs
right beside his house; trash that could accumulate; alcohol consumption; what improvements will be done
by the Applicant to Barracks Lane. Mr. Keplinger noted he and his wife have met with the Applicant and
they are willing to do a land swap of a property off of Round Hill Road. Commissioner Unger inquired
what type of land swap would take place. Mr. Keplinger responded it is near the firehall and access would
come out by Mrs. Brewer’s house/property. Commissioner Kenney asked where does this leave Mrs.
Brewer by having this run along her property. Mr. Keplinger commented her concerns would need to be
addressed. Commissioner Triplett inquired if VDOT is on board with this Round Hill Road access point.
Mr. Keplinger noted he does not know if VDOT is aware of this option.
Ms. Stephanie Standifer of the Back Creek Magisterial District came forward and shared
her concerns: traffic and the location of her driveway with increased traffic. She encourages the Applicant
to consider other options.
Mr. Robert McFarland of the Back Creek Magisterial District came forward. He noted his
property is across from Barracks Lane. Mr. McFarland stated he is not opposed to the facility however
increased traffic is a concern especially during bad weather. He noted he would like to see an agreement
reached between all involved.
Mr. Matthew Riley of the Back Creek Magisterial District shared his concerns of increased
traffic and noted numerous children at play in this area.
Mr. Gregory Miller of the Back Creek Magisterial District voiced his concerns regarding
the noise and disruption this facility may generate and also his concern with increased traffic.
Mrs. Barbara Singhas who resides on Round Hill Road came forward and shared her
concerns of an entrance possibly being put on Round Hill Road. She is also concerned with this facility
increasing in size over time.
Ms. Michelle Loy of the Back Creek Magisterial District shared her concerns regarding the
noise from the facility and noted there are no barriers in place to block this; the traffic impacts the facility
will have; and concerned how this related to agritourism.
No one else came forward to speak and Chairman Wilmot closed the public comment
portion of the hearing.
Mr. Klein responded to comments from the citizens. In regards to an access point; the
Applicant was required to obtain VDOT comments and it was determined Barracks Lane is the most
appropriate access point, Cather Lane does not meet the property and Round Hill Road is not an acceptable
option. He continued regarding the noise; the structure will be subject to building codes and the Planning
Commission may assign a condition to keep music indoors.
Commissioner Thomas asked if Barracks Lane is gravel or paved at this time. Mr. Klein
explained it is gravel; the Applicant would be required to have a commercial entrance with a paved portion
and sign.
Frederick County Planning Commission Page 3474
Minutes of September 20, 2017
Commissioner Mohn asked if there has been any discussion to limit outdoor music. Mr.
Klein responded Staff has met with the Applicant numerous times and the Applicant wants to be a good
neighbor and is willing to make provisions to her proposal.
Commissioner Unger commented he does not feel the noise will be an issue. He noted
there are other venues in Frederick County, and have there been complaints on these regarding noise. Mr.
Klein responded he is not aware of any complaints. Commissioner Unger commented this is a CUP and if
there were complaints they would be researched and addressed accordingly. He noted the Applicant could
build houses on this property if they desired, thus making the traffic concerns the same or more.
Commissioner Unger concluded he would like to see the property kept as farming.
Commissioner Thomas commented he feels this would be a good addition to Frederick
County; it will be different for the area but not unacceptable. He noted conditions can be added to address
outdoor lighting and noise factors.
Commissioner Marston inquired can a condition be added to move Barracks Lane. Mr.
Klein responded VDOT would ultimately decide and would have to check the site plan.
Commissioner Mohn commented he would like to see this CUP directed back to Staff to
work out some issues and then brought back to the Planning Commission for further review. Commissioner
Kenney agreed with Commissioner Mohn.
Commissioner Unger reiterated for all to remember houses can be built on this property.
Upon motion made by Commissioner Thomas and seconded by Commissioner Kenney to
postpone this item for 30 days
BE IT RESOLVED, the Frederick County Planning Commission does hereby recommend postponement
for 30 days of Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of
a special event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is identified
with Property Identification Number 52-A-261 in the Back Creek Magisterial District.
The Vote was as follows:
YES: Unger, Thomas, Cline, Kenney, Triplett, Mohn, Wilmot, Molden
NO: Marston, Ambrogi, Manuel
(Note: Commissioner Oates was absent from the meeting)
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INFORMATION / DISCUSSION ITEMS
Subdivision request #05-17 for Freedom Crossing, submitted by Greenway Engineering Inc., is
requesting 7 single-family (townhouses) lots on 1.2751 acres of land. The property is located at 357
Double Church Road, Stephens City, Virginia. The property is identified with Property
Identification Number 86-A-6 in the Opequon Magisterial District.
Frederick County Planning Commission Page 3475
Minutes of September 20, 2017
Mark A. Cheran, Zoning and Subdivision Administrator reported this is a subdivision
request for seven (7) single family (townhouse) lots located at 357 Double Church Road. Mr. Cheran
presented a locations map of the property. He continued, the property is located within the Urban
Development Area (UDA) and the Sewer Water Service Area (SWSA). Mr. Cheran noted access will be
provided via a private internal street that accesses Double Church Road. He explained the plan accounts
for a right-of-way dedication on Double Church Road, sidewalks, landscaping, and buffers.
Mr. Cheran reported the Applicant previously received a waiver of the Master
Development Plan (MDP) requirement and has chosen to process a subdivision design plan in lieu of the
MDP; the application must be presented to the Planning Commission and Board of Supervisors as an
informational item.
Although not a Public Hearing, two (2) citizens were permitted to speak regarding this
item. Ms. Melissa Turner shared her concerns regarding barriers, the development entrance, and what type
of fencing will serve as a buffer. Ms. Kizzy Pangle shared her concerns regarding the titling and deed for
this property and noted her family has a scheduled court date of October 4, 2017 to help clarify this issue.
Residential Separation Buffer in the RP District; discussion on revisions to the Frederick County
Zoning Ordinance on residential separation buffers in the RP (Residential Performance) Zoning
District.
M. Tyler Klein, Planner reported this is a proposed amendment to Chapter 165 – Zoning
Ordinance to modify the requirement for residential separation buffers in the RP (Residential Performance)
Zoning District. He noted this proposal was initiated by Greenway Engineering. Mr. Klein continued
residential separation buffers are required to adequately buffer different housing types from dissimilar
housing types within adjacent separate developments. He noted the intent of this request is to provide
flexibility for smaller infill type lots, ensuring desired housing densities specified in the LRLUP (Long
Rage Land Use Plan).
Mr. Klein reported, Staff has drafted a revision to the Zoning Ordinance to modify the
required buffer between single-family detached (SF) units and townhome units; and between single-family
small lots (attached and detached) and townhome units. He noted this amendment would effectively change
the required buffer category from a Category B Type to a Category A Type Buffer. Mr. Klein provided a
brief overview of the types of buffers; Category A Type has a 15’ Inactive Distance, 10’ Active Distance,
totaling 25’; and Category B Type Buffer has a 30’ Inactive Distance, 20’ Active Distance, totaling 50’.
Mr. Klein noted full screen buffer includes landscape screen and 6’ tall fence, wall, mound or berm.
Mr. Klein concluded the DRRC discussed this amendment at their April, May, July, and
August meetings and agreed with the proposed changes. Commissioner Mohn and Commissioner Manuel
commented this is a good change.
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Frederick County Planning Commission Page 3476
Minutes of September 20, 2017
Cancelation of the regular meeting on October 4, 2017
Chairman Wilmot announced there were no pending items for the Planning Commission’s
October 4, 2017 meeting.
A motion was made by Commissioner Thomas to cancel the October 4, 2017 meeting of
the Planning Commission. This motion was seconded by Commissioner Cline and unanimously passed.
ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner
Thomas to adjourn the meeting. This motion was seconded by Commissioner Cline and unanimously
passed. The meeting adjourned at 8:25 p.m.
Respectfully submitted,
____________________________
June M. Wilmot, Chairman
____________________________
Michael T. Ruddy, Secretary
Frederick County Planning Commission Page 3477
Minutes of November 1, 2017
MEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on November 1, 2017.
PRESENT: June M. Wilmot, Chairman/Member at Large; Gary R. Oates, Stonewall District; Robert
S. Molden, Opequon District; William H. Cline, Stonewall District; J. Rhodes Marston, Back Creek
District; Lawrence R. Ambrogi, Shawnee District; H. Paige Manuel, Shawnee District; Kevin Kenney,
Gainesboro District; Charles E. Triplett, Gainesboro District; Christopher M. Mohn, Red Bud District;
Kathleen Dawson, Red Bud District; Roderick B. Williams, County Attorney.
ABSENT: Roger L. Thomas, Vice Chairman/Opequon District; Greg L. Unger, Back Creek District
STAFF PRESENT: Michael T. Ruddy, Director; Candice E. Perkins, Assistant Director; John A.
Bishop, Assistant Director Transportation; M. Tyler Klein, Planner.
CALL TO ORDER
Chairman Wilmot called the November 1, 2017 meeting of the Frederick County
Planning Commission to order at 7:00 p.m. Chairman Wilmot commenced the meeting by inviting
everyone to join in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Oates and seconded by Commissioner Manuel, the
Planning Commission unanimously adopted the agenda for this evening’s meeting.
MINUTES
Upon motion made by Commissioner Cline and seconded by Commissioner Manuel, the
Planning Commission unanimously adopted the minutes from the September 6, 2017 meeting.
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Frederick County Planning Commission Page 3478
Minutes of November 1, 2017
COMMITTEE REPORTS
Frederick Water – Mtg. 10/17/17
Commissioner Oates reported the Frederick Water Board approved their annual audit for
the year ending June 30, 2017; representatives from Brown Edwards presented the results of their FY2017
financial audit of Frederick Water and explained that the financial report expressed an unmodified
opinion with no major issues, and that Frederick Water staff has properly accounted for transactions and
was very thorough. He continued the Frederick Water Board heard an update on the Opequon Water
Supply Plan; effort continues to advance on the Opequon Water Supply Plan. The Joint Permit
Application to withdraw water from the Opequon Creek has been submitted to the required state agencies.
Commissioner Oates reported the AECOM/PC Construction Design-Build team continues to develop
engineered drawings for the creek intake, waterlines, and the water treatment plant. He noted the designs
and cost estimates will be at 30% by mid-November and preliminary costs are near $30 million and
include all improvements necessary to construct and operate the new water facility.
Commissioner Oates reported the features include the ability to treat and deliver 8 mgd,
highly advanced water treatment including UV, system redundancy, and to assure the facility will produce
high quality drinking water. He continued, the development program also includes $2-3 million for
ballfield construction to replace the ballfields that Carmeuse is displacing at Clearbrook Park. He
concluded most importantly this new plant will actually save Frederick Water customers in monthly water
expense as payments to Carmeuse will be eliminated.
Development Review and Regulations Committee – Mtg. 09/28/17 and 10/26/17
Commissioner Kenney reported the committee discussed the inclusion of Solar Energy
Generating Facilities as a by-right use in the RA (Rural Areas) District and recommended this item be
sent forward to the Planning Commission. He also reported a request to add backyard chickens/chicken
coops to the use list for the RP (Residential Performance) District and the committee did not support this
request to move it forward.
Transportation Committee – Mtg. 09/25/17 and 10/30/17
Commissioner Kenney reported the committee had two full agendas and discussed the
following: Kernstown Limited Access Break request for support and request for Revenue Sharing;
SmartScale Program Update; VACO Transportation legislative Priorities; Transportation Partnership
Opportunity Fund Agreement Execution and Application; Request for 4 way stop at the intersection of
Dragonfly Way and Eleven Moons Place; Fall Transportation Forum; VTRANS 2040; Valley Mill Road
Revenue Sharing Fund Transfer; County Project Updates; Upcoming Agenda items; Capital Improvement
Program Update; Eastern Road Plan Update; Secondary Funds Transfer.
City of Winchester - Mtg. 09/19/17 and 10/17/17
Commissioner Richard Fieo, Winchester City Planning Commission Liaison, reported the
Commission discussed the following: an ordinance amendment pertaining to signs, no action was taken;
and ordinance amendment for extended stay lodging; a CUP to establish a two-family dwelling on
Charles Street; and an ordinance amendment for signs sent forward with a 5 – 2 votes.
Frederick County Planning Commission Page 3479
Minutes of November 1, 2017
Board of Supervisors Report – Mtg. 10/25/17
Board of Supervisors’ Liaison, Supervisor Blaine Dunn reported an update was presented
on the Tevis Street bridge and Airport Road extension. He noted the Board voted to appoint Kay Dawson
to the Planning Commission.
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Chairman Wilmot presented the following operating procedures that will be in place to
achieve and ordering meeting:
• All Speakers must be recognized by the Chairman.
• Each Speaker should come to the podium and state your name and
magisterial district.
• Address your comments directly to the Planning Commission.
• Each Speaker is encouraged to be direct, to the point and as brief as
possible within the three (3) minute time period.
• No speaker will be allowed to speak more than once.
• The purpose of this hearing is to receive the public’s comments without
debate either with the Commission, other speakers, or other audience
members.
• Civility and respect for a different opinion is expected behavior.
• The Commission reserves the right to limit the length of comment
period, especially if no new information is being presented.
CITIZEN COMMENTS
Chairman Wilmot called for citizen comments on any subject not currently on the
Planning Commission’s agenda or any item that is solely a discussion item for the Commission.
Mr. Greg Miller of 388 Woodchuck Lane came forward to oppose Cup #07-17 for an
events facility. Mr. Miller stated on October 21, 2017 he could hear music at his home from a wedding
event being held on Woodchuck Lane. He is concerned about the noise and traffic impacts.
Ms. Judi Malone of the Back Creek Magisterial District shared her concerns: large field
behind her property is overgrown, needs mowing; traffic impacts; noise.
Mr. Rocky Keplinger of 218 Woodchuck Lane commented he appreciates Staff working
with Mrs. Scheulen to relocate the entrance, however, he does not feel it addresses the main concern held
by many of the traffic implications on Woodchuck Lane. He continued this facility will be a commercial
building that looks like a barn sitting on agricultural land. Mr. Keplinger concluded he is concerned with
who will monitor this facility and the Applicant’s ability to have the event facility as well as five -acre lot
dwellings.
Mr. Matthew Keefer of 148 Woodchuck Lane came forward to oppose the facility due to
the amount of traffic it will produce. He continued in one stretch of Woodchuck Lane there are nine
children ranging in ages 6 – 13; his main opposition is safety for the children. Mr. Keefer is also
Frederick County Planning Commission Page 3480
Minutes of November 1, 2017
concerned with alcohol consumption and drivers being impaired then traveling this road or any road. Hi s
final concern was with the safety of his family due to his police car being parked in his driveway and
large volumes of people who will see this.
Mr. Rick Lynch of 873 Round Hill Road came forward and presented information
pertaining to five event facilities within close proximity to this proposed CUP: Round Hill Even Center;
Round Hill Ruritan Club; Cloverdale Barn; Museum of the Shenandoah Valley; Courtyard Marriott. He
does not feel another even center is needed in this area with all of these list ed able to accommodate the
demand.
Ms. Barbara Singhas of 775 Round Hill Road shared her concerns: actual ownership of
property, is it Regalo LLC; the property currently not being maintained.
Ms. Stephanie Standerfer of 109 Woodchuck Lane came forward with comments: would
like to see a full VDOT traffic impact study completed on Round Hill Road and Woodchuck Lane; safety
concerns on Woodchuck Lane; distance to nearest residence closer than 1300’; monitoring of property
during operation; surrounding property values decreasing; impact to the water table.
Ms. Sherry Riley of 207 Montgomery Circle, Stephens City came forward with
information pertaining to a request brought forth to the DRRC regarding backyard chickens in the RP
(Residential Performance) District. She continued, after two meetings with the DRRC a decision was
made not to advance her request to the Planning Commission. She would like the Planning Commission
to consider hearing this request in the near future.
No additional citizens came forward and Chairman Wilmot closed the citizens comment
portion of the meeting.
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PUBLIC HEARING
Rezoning #04-17 for Carbaugh Business Center, submitted by Stowe Engineering, PLC, to rezone
two parcels of land that total 107.21+/- acres from the RA (Rural Areas) District to the M1 (Light
Industrial) District with proffers. The site has an address of 831 Shady Elm Road (Route 651) and
is located on the eastern side of Shady Elm Road, approximately 1.11 miles southwest of the
intersection of Shady Elm Road and Apple Valley Road (Route 652). The eastern portion of the site
is bounded by the CSX Railroad. The properties are identified by Property Identification Numbers
74-A-68 and 74-A-69 and are located within the Back Creek Magisterial District.
Action – Recommend Approval
Commissioner Oates would abstain from all discussion on this item for a possible conflict
of interest.
Candice E. Perkins, Assistant Director reported this is an application to rezone two (2)
parcels of land that total 107.21 +/- acres from the RA (Rural Areas) District to the M1 (Light Industrial)
District with proffers. She continued by presenting a locations map of the property which is located on
the southeastern side of Shady Elm Road, southwest of the intersection of Shady Elm Road and Apple
Valley Road (Route 652); the southeastern portion of the site is bounded by the CSX Railroad.
Frederick County Planning Commission Page 3481
Minutes of November 1, 2017
Ms. Perkins reported the properties are located within the limits of the Sewer and Water
Service Area (SWSA) and are within the limits of the Kernstown Area Plan of the 2035 Comprehensive
Plan. She noted the plan identifies these properties with an industrial land use designation as outlined in
the Shady Elm Economic Development Area and the Comprehensive Plan calls for the extension of a new
major collector roadway, Renaissance Drive. Ms. Perkins continued with this request the Applican t has
proffered:
• Participate in the cost of transportation improvements in the nearby area, up to a
maximum of $1,080,000
• Right-of-Way dedications to Shady Elm Road and Renaissance Drive
• Limitation of two (2) entrances on Renaissance Drive
• Prohibition of individual business signage along Shady Elm Road
• Intensive level survey of the Henry Carbaugh House
• Monetary proffer to Fire and Rescue of $30,000
Ms. Perkins presented and explained the GDP (Generalized Development Plan) along
with mapping that shows the overall layout of Renaissance Drive.
Commissioner Kenney inquired what the $1,080,000 will provide. Mr. John A. Bishop,
Assistant Director Transportation presented mapping of the location and explained the funds will
specifically relate to Renaissance Drive; in the Applicant’s TIA this project is critical to ensuring their
traffic flow will work. Commissioner Kenney asked if there will be any improvements to Shady Elm
Road. Mr. Bishop noted there is a proffered right-of-way for future widening of Shady Elm Road,
however, the focus is going to be on Renaissance Drive.
Mr. Tim Stowe of Stowe Engineering PLC and representing the Applicant came forward.
Mr. Stowe reported there are benefits of this project that he feels should be highlighte d and are: the
project builds on the work the Planning Commission has done over the past two years when the
Comprehensive Plan and the Kernstown Area Plan were updated; the Transportation items will be critical
to the local area; the property is rail accessible; will provide an additional 60’ right-of-way on Shady Elm
Road to satisfy requirements of the Comprehensive Plan and a multi-use trail along Shady Elm Road;
proffered inter parcel connectors; Applicant has taken steps to protect neighbors with buffers and
screening; and their will be no signs placed on Shady Elm Road. Mr. Stowe provided mapping and a
scale of the property emphasizing the screening and right-of-way.
Commissioner Molden inquired will the residence on the east side of Shady Elm Road
benefit from screening. Mr. Stowe explained the Applicant has proffered to do a berm and screening on
Shady Elm Road where there are residents on the opposite side of the road and there are three (3) types
available in the proffers.
Chairman Wilmot called for anyone who wished to speak regarding this Public Hearing
to come forward at this time.
Mr. Kevin Anderson of the Back Creek Magisterial District and living adjacent to the
Carbaugh property came forward. He shared his concerns with safety alo ng these roads; primarily large
truck traffic.
Mr. Glen Moore of the Back Creek Magisterial District and living adjacent to the
Carbaugh property came forward and shared his concerns with the traffic impacts this will have on
Springdale Road.
Frederick County Planning Commission Page 3482
Minutes of November 1, 2017
Ms. Darla Parsons-Barrett of the Stonewall Magisterial District is concerned with the
$30,000 proffer to Fire and Rescue; she would like to see a more continued support.
No one else came forward to speak and Chairman Wilmot closed the public comment
portion of the hearing.
Mr. Tim Stowe addressed the concerns pertaining to truck traffic; he empathizes with the
citizens that came forward regarding Springdale Road. He continued it’s his understanding that the
railroad crossing on Springdale Road may eventually be closed with the bridge crossing at Renaissance
Drive taking shape. Regarding the Fire and Rescue proffer, Mr. Stowe reported over a million dollars is
being invested in Renaissance Drive to make emergency access to this area much easier and faster for
emergency vehicles to be able to get to the residences and businesses and the surrounding area. He
concluded they feel that is a significant contribution to help with the needs of Fire and Rescue.
Commissioner Manuel inquired has this property been in the Comprehensive Plan for
light industrial for some time. Mr. Stowe explained over the years it has been considered for numerous
things; the 2035 Comprehensive Plan update moved the Sewer Water Service Area line and put things
into place.
Commissioner Mohn directed a question to Mr. Bishop regarding Springdale Road; is the
closing of the railroad crossing in the plan. Mr. Bishop reported it has been discussed in the past; with the
project as it is currently scoped there is the bridge which saves havi ng to close railroad crossings
including the Springdale Road crossing. He noted a possible truck restriction could be sought in the
future. Commissioner Mohn asked, once Renaissance Drive is in place what is the likelihood of getting a
through truck restriction or something that would help with enforcement. Mr. Bishop responded he
cannot speak for VDOT, however based on what he has learned from their program that would be feasible
to achieve.
Commissioner Kenney asked if the Fire and Rescue proffer has been increased by 20,000
to make it now $50,000. Ms. Perkins noted it was initially $10,000, increased by $20,000 thus making it
now $30,000.
Upon motion made by Commissioner Marston and seconded by Commissioner Cline
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval of Rezoning #04-17 for Carbaugh Business Center, submitted by Stowe Engineering, PLC, to
rezone two parcels of land that total 107.21+/- acres from the RA (Rural Areas) District to the M1 (Light
Industrial) District with proffers.
(Note: Commissioners Thomas and Unger were absent from the meeting)
Ordinance Amendment to the Frederick County Code – Chapter 165 Zoning ARTICLE II
SUPPLEMENTARY USE REGULATIONS; PARKING, BUFFERS, AND REGULATIONS FOR
SPECIFIC USES, Part 203 – Buffers and Landscaping §165-203.02. Buffer and screening
requirements. Revision to the Frederick County Zoning Ordinance to modify requirements for
residential separation buffers in the RP (Residential Performance) Zoning District.
Frederick County Planning Commission Page 3483
Minutes of November 1, 2017
Action – Recommend Approval
Commissioner Oates would abstain from all discussion on this item for a possible conflict
of interest.
M. Tyler Klein, Planner reported this is a proposed amendment to Chapter 165 Zoning
Ordinance to modify the requirements for residential separation buffers in the RP (Residential
Performance) District. He continued, residential separation buffers are required to adequately buffer
different housing types from dissimilar housing types within adjacent separate developments. He noted
the intent of this request is to provide flexibility for smaller infill type lots, ensuring desired housing types
and densities specified in the LRLUP (Long Range Land Use Plan). Mr. Klein explained Staff has
drafted a revision to the Zoning Ordinance Residential Separation Buffer matrix to modify the required
buffer between:
• Single-family detached (SF) units, townhome units; and
• Single-family small lots (attached and detached) and townhome units
Mr. Klein reported this amendment would change the required buffer category from a
Category B Type Buffer to a Category A Type Buffer. Mr. Klein presented a brief comparison of the two
buffer categories. He concluded the DRRC discussed this amendment at their April, May, July, and
August meeting and agreed with the proposed changes; the Planning Commission discussed this item on
September 20, 2017 and agreed as well. Following discussion on October 11, 2017, the Board of
Supervisors forwarded the item to Public Hearing.
Chairman Wilmot called for anyone who wished to speak regarding this Public Hearing
to come forward at this time.
Mr. Patrick Sowers of Dave Holliday Construction commented he represented one of the
Applicants that prompted the proposed text amendment. He explained this is not just between
townhomes and single family detached dwellings, this also applies to single family small lot housing and
noted this is important because as Mr. Klein pointed out, single family housing can be deta ched or
attached. Mr. Sowers concluded this is basically utilizing land in the UDA and he is in support of this
proposed amendment.
No one else came forward to speak and Chairman Wilmot closed the public comment
portion of the hearing.
Commissioner Kenney commented this has gone through the process with the DRRC, not
all were in agreeance, however, it has moved forward.
Upon motion made by Commissioner Kenney and seconded by Commissioner Mohn
BE IT RESOLVED, the Frederick County Planning Commission does hereby recommend approval of
Ordinance Amendment to the Frederick County Code – Chapter 165 Zoning ARTICLE II
SUPPLEMENTARY USE REGULATIONS; PARKING, BUFFERS, AND REGULATIONS FOR
SPECIFIC USES, Part 203 – Buffers and Landscaping §165-203.02. Buffer and screening requirements.
Revision to the Frederick County Zoning Ordinance to modify requirements for residential separation
buffers in the RP (Residential Performance) Zoning District.
Frederick County Planning Commission Page 3484
Minutes of November 1, 2017
The vote was as follows:
YES: Marston, Ambrogi, Manuel, Molden, Triplett, Dawson, Mohn, Wilmot
NO: Cline, Kenney
Abstain: Oates
(Note: Commissioners Thomas and Unger were absent from the meeting)
ACTION ITEMS
Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of a
special event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is
identified with Property Identification Number 52-A-261 in the Back Creek Magisterial District.
Action – Recommend Approval
Commissioner Oates would abstain from all discussion on this item for a possible conflict
of interest.
M. Tyler Klein, Planner began by providing a brief overview and locations map of the
property. He acknowledged the receipt of more than 28 pieces of correspondence regarding the proposed
CUP and noted that a public hearing had been held on September 20, 2017. Mr. Klein presented a brief
overview of the proposal and spoke to changes made to the application and additional recommended
Conditions of Approval from the September 20, 2017 Planning Commission Public Hearing which was
tabled for 30 days. He noted the Planning Commission had specifically raised three (3) concerns to be
further evaluated, including: traffic access and safety, noise, and site lighting; further he noted how new
conditions provided sought to mitigate these concerns. Mr. Klein continued, following the Public
Hearing Staff sought additional comments from VDOT’s land development division regardi ng the
proposed entrance of Barracks Lane. He noted, Barracks Lane is a private driveway on the Applicant’s
property which connects to the state roadway network; VDOT reaffirmed their commitment to Barracks
Lane as the proposed point of access on the property. Mr. Klein reported the second point of access is
through the old Round Hill Fire Station property. He continued, VDOT confirmed in their
correspondence on October 11, 2017 that his is not a preferred point of access and it crosses an un-
signalized railroad crossing and provides limited lines of site on Round Hill Road. Mr. Klein reported
Staff considered two (2) additional points of access: Cather Lane, which is a state partially maintained
road, is of minimal width, unpaved, requires and un-signalized railroad crossing, and in Staff’s research
they have not been able to determine if there is a private access easement on the Applicant’s property to
the state maintained portion nor any agreement between property owners; second the proposal to use a
piece of property owned by an adjacent land owner to connect directly to Round Hill Road would require
a recorded deed of easement for use or written permission from the adjacent property owner.
Mr. Klein reported the Zoning Ordinance – Supplemental Use Regulations for Special
Even Facilities reads: Special event facilities that share a private access easement with another property
owner(s) must show the easement allows a use of this type or written permission must be obtained by the
sharing parties.
Frederick County Planning Commission Page 3485
Minutes of November 1, 2017
Mr. Klein commented regarding the concerns for traffic access and safety; Staff has
drafted two (2) additional Conditions of Approval.
• Access to the site shall be provided to Woodchuck Lane via Barracks Lane
orientation to ensure the access drive to the event center is not immediately
adjacent to the southern property boundary of Parcel 52-A-280A
• In the future should the owner of Parcel 52-A-261 be able to secure private
access to Cather Lane, Round Hill Road, or Woodchuck Lane through a
recorded deed of easement or written consent from the property owner, a new
CUP would not be required to implement such access.
Regarding the site lighting, Mr. Klein noted an additional condition has been added that
requires all lighting shall be downcast to avoid glare onto adjacent properties and residences. Mr. Klein
presented the Condition of the CUP with the additions:
1. All review agency comments shall be complied with at all times.
2. An engineered site plan shall be submitted and approved by Frederick
County prior to establishment of the use. Building permits are also required.
3. Events shall start no earlier than 10 a.m. and all events and related activities
shall conclude by midnight.
4. *NEW* All outside music shall conclude by 9 p.m. Music may continue
indoors until the conclusion of the event.
5. *NEW* All lighting shall be downcast to avoid glare onto adjacent
properties and residences.
6. *NEW* Access to the site shall be provided to Woodchuck Lane (Route 654)
via Barracks lane (private internal access drive). The Applicant shall
relocate Barracks Lane on PIN 52-A-261 to ensure the access drive to the
event center is not immediately adjacent to the southern property boundary of
Parcel 52-A-280A.
7. *NEW* In the future, should the owner of parcel 52-A-261 be able to secure
private access to Cather Lane (Route 711), Round Hill Road (Route 803), or
Woodchuck Lane (Route 654) through a recorded deed of easement or
written consent from the property owner, a new CUP would not be required
to implement such access.
8. Events may accommodate up to and not to exceed 280 persons.
9. One (1) monument style sign is permitted.
10. Any expansion or modification of this use will require approval of a new
CUP.
Frederick County Planning Commission Page 3486
Minutes of November 1, 2017
Commissioner Dawson commented a prep kitchen was mentioned however it is not on
the sketch and the Health Departments comment on the septic system regarding food waste is limited.
Mr. Klein explained this will not be a commercial kitchen, it will be a kitchen for war ming and catering
company uses; the Health Department has approved the septic system for this Application.
Commissioner Kenney requested clarification, does a CUP stay with the land. Mr. Klein
explained a CUP does convey with the land.
Commissioner Triplett requested clarification on when the events would end. Mr. Klein
explained the condition: All events shall start no earlier than 10 a.m. and all events and related activities
shall conclude by midnight; the new condition was regarding music which would end outdoors by 9 p.m.
Commissioner Kenney asked is this regarded as a commercial building or agricultural.
Mr. Klein explained it is not an agricultural building where they could be granted agricultural exemption;
depending on the design it may be considered commercial and the building officials will determine this as
it will be an Agritourism type of use.
Commissioner Triplett inquired this can be an event center and a subdivision. Mr. Klein
noted that is correct.
Commissioner Mohn asked what other uses could be established here that could have
comparable impacts on the surrounding community. Mr. Klein explained under the By Right uses for the
RA (Rural Areas) District it could have 5-acre lot subdivision, farm wineries and breweries, churches,
farmers market, etc.… Commissioner Mohn inquired would this be based on the site plan approval. Mr.
Klein noted those types of uses would require and illustrative sketch plan.
Mr. Robert Boyd the Co-Applicant came forward and provided an overview of things he
has done to the property since purchasing and his future plans. He noted his cash flow will determine
what he can do annually regarding planning, fencing and such. Mr. Boyd continued, with this proposal he
is understanding of the concerns and does not feel the impacts will be too significant.
Mrs. Dixie Scheulen the Co-Applicant came forward and commented this proposed event
center is a necessity for her family and the sustaining of the farm. She continued, their hope is to mitigate
the cost of the property mortgage and maintain agriculture in their community. Mrs. Scheulen reported
she has sent letters and tried to personally visit each adjoining property owner. She emphasized her goal
to keep the line of communication open with the neighbors. Mrs. Scheulen noted some neighbors are in
fact in favor of this event facility. She continued, there is a common theme with those opposed to this and
that is the entrance; all avenues have been explored and Barracks Lane is their best option at this point.
She noted as a family they have agreed they will not forfeit any of their property for a compromise
brought forth by a neighbor. Mrs. Scheulen explained regarding the septic and well water concerns; they
are limited to what they can do by the Health Department. Mrs. Scheulen commented they want the farm
to be self-sustaining and would like the community’s support. In closing she provided information on the
aspects of Agritourism.
Mrs. Clair Boyd the Co-Applicant addressed several concerns brought forth:
o Supervision on site – there will be staff as well as them personally to handle all
supervision.
o Waste and trash – they plan to monitor the area for this, they take pride doing
work themselves and maintaining the property.
Frederick County Planning Commission Page 3487
Minutes of November 1, 2017
o Noise/sound – the distance to other properties is significant, there is a condition
in place to mitigate this.
Mrs. Boyd concluded, regarding the name REGALO LLC, this is the acronym for the
first initial of all their grandchildren. She thanked the Planning Commission and the Planning
Department Staff for all the time spent on this CUP.
Commissioner Kenney asked what constitutes a CUP being negated. Mr. Klein explained
if it is found that a CUP was in violation of any or all their conditions the CUP could be revoked. Mr.
Ruddy commented the most important thing, with the revocation of a CUP, the conditions guide how the
operation runs, the revocation occurs back through the Planning Commission and the Board of
Supervisors; the Board of Supervisors, if there are significant complaints, would have this ability. The
conditions that guide the CUP are important and if not followed it falls to the Board of Supervisors to
revoke the CUP. Commissioner Kenney asked Mr. Ruddy to define significant. Mr. Ruddy continued,
the intent is to make the conditions as clear as possible. He explained it is very clear what has been
presented as to how the property would be used; the site plan that will be approved, all the review agency
comments that are provided will need to be followed.
Commissioner Kenney commented he has not seen any correspondences from those in
favor of this, however, there are numerous ones opposed; he is not convinced farming is taking place
there. He stated he feels this property was obtained for the events center not farming and does not think it
is a right fit for this area.
Commissioner Marston commented he believes the Applicants do plan to operate as a
production farm on this land, what acreage they can. He continued, all should remember they just
purchased this land and most was just grass. Commissioner Marston noted he believes their intent is to
put cattle on this property once it is more established. He concluded he has confidence the Applicants do
want to work with the neighbors.
Upon motion made by Commissioner Marston and seconded by Commissioner Cline
BE IT RESOLVED, the Frederick County Planning Commission does hereby recommend approval of
Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, submitted for construction of a special
event facility. The property is located at 283 Barracks Lane, Winchester, Virginia and is identified with
Property Identification Number 52-A-261 in the Back Creek Magisterial District.
The vote was as follows:
YES: Marston, Ambrogi, Manuel, Molden, Triplett, Dawson, Mohn, Wilmot, Cline
NO: Kenney
Abstain: Oates
(Note: Commissioners Thomas and Unger were absent from the meeting)
2017 – 2022 Capital Improvement Plan (CIP) – The CIP is a prioritized list of capital projects
requested by various County Departments and Agencies. The Plan is created as an informational
component of the 2035 Comprehensive Plan.
Action – Recommend Approval
Frederick County Planning Commission Page 3488
Minutes of November 1, 2017
Candice E. Perkins, Assistant Director reported the Planning Commission previously held
a public hearing for the CIP on September 6th and tabled the item for 45 days. She continued Staff is
seeking affirmation that the projects in the 2017 – 2022 CIP are in conformance with the Comprehensive
Plan. Ms. Perkins noted the CIP is scheduled for a public hearing at the December 13, 2017 Board of
Supervisor’s meeting.
Ms. Perkins reported the CIP is an advisory document that is updated annually; with each
cycle projects are removed from the plan as they are completed or as priorities change. She continued it
is intended for use as a capital facility planning document, not for requesting funding allocations. Ms.
Perkins noted the monetary amounts shown within the tables were compiled during December 2016 –
January 2017; some of these figures may have changed and updated figures are being gathered with the
2018 -2023 CIP.
Upon motion made by Commissioner Kenney and seconded by Commissioner Triplett
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval of 2017 – 2022 Capital Improvement Plan (CIP) – The CIP is a prioritized list of capital projects
requested by various County Departments and Agencies. The Plan is created as an informational
component of the 2035 Comprehensive Plan.
-------------
INFORMATION / DISCUSSION ITEMS
Master Development Plan #05-17 for Abrams Chase submitted by Painter – Lewis, PLC, on behalf
of Abrams Chase. This application seeks to develop 3.24 acres of land zoned RP (Residential
Performance) with 13 units age restricted single family. The subject properties are located on
Senseny Road (Route 657) 500’ west of the intersection with Channing Drive, in the Shawnee
Magisterial District, and are identified by Property Identification Numbers 65 -A-27A and 65-A-
28A.
M. Tyler Klein, Planner reported this proposal to develop 3.25 acres of land zoned RP
(Residential Performance) District to 13 single-family detached (SFD) age-restricted units; the Master
Development Plan (MDP) also included 0.64 acres of right-of-way improvements for Senseny Road. Mr.
Klein noted the Applicant is also seeking a waiver of the requirement for a community center. He
provided a locations map of the property. Mr. Klein reported the properties were rezoned in 2007 with
REZ #11-06 to rezone 3.25 acres from RA (Rural Areas) District to the RP (Residential Performance)
District. He continued the properties were also modified in 2015 as part of REZ #04 -15 to modify the
approved proffers to restrict the residential uses to age-restricted and reduce the monetary contributions
for proffered improvements.
Mr. Klein reported access will be provided to the site via Senseny Road; future inter -
parcel access is provided to the west, and a turnaround is provided for residents. He continued sidewalks
will be included on either side of the internal street for pedestrian connectivity within the development,
and a 10’ trail will be provided along the property frontage on Senseny Road. He noted the right -of-way
for the future condition of Senseny Road as a four-lane roadway is also reserved. Mr. Klein provided a
visual of the MDP.
Frederick County Planning Commission Page 3489
Minutes of November 1, 2017
Mr. Klein explained the Applicant is also seeking a waiver of the community center
requirement as the proposed subdivisions contains less than 25 lots and the Applicant will provide
equivalent recreational value within the development. Mr. Klein concluded the MDP for Abrams Chase
is generally consistent with the requirements of the Zoning Ordinance and the MDP is also in
conformance with the proffers and Generalized Development Plan (GDP) for the approved REZ #11-06.
Upon motion made by Commissioner Manuel and seconded by Commissioner Marston
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval for the waiver of the requirement for a community center.
Annual review of Bylaws and Roles and Responsibilities
Michael T. Ruddy, Director reported the Bylaws and Roles and Responsibilities were
provided over a month ago to the Planning Commission, he has received a few responses noting
everything was in order; he will continue forward with this information.
-------------
ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner
Cline to adjourn the meeting. This motion was seconded by Commissioner Manuel and unanimously
passed. The meeting adjourned at 9:05 p.m.
Respectfully submitted,
____________________________
June M. Wilmot, Chairman
____________________________
Michael T. Ruddy, Secretary
C
REZONING APPLICATION #06-17
K & J INVESTMENTS, LC
Staff Report for the Planning Commission
Prepared: January 5, 2018
Staff Contact: Candice E. Perkins, AICP, CZA, Assistant Director
Reviewed Action
Planning Commission: 01/17/18 Pending
Board of Supervisors: 02/14/18 Pending
PROPOSAL: To rezone 2.459+/- acres from the RA (Rural Areas) District to the B2 (General
Business) District with proffers, 0.936+/- acres of land zoned RP (Residential Performance) District to
the B2 (General Business) District with proffers, and 0.488+/- acre of land zoned M1 (Light Industrial)
to the B2 (General Business) with proffers.
LOCATION: The subject properties are located at the northeast corner of the intersection of Martinsburg
Pike (Route 11) and Snowden Bridge Boulevard.
EXECUTIVE SUMMARY & STAFF CONCLUSION FOR THE 01/707/18 PLANNING
COMMISSION MEETING:
This is an application to rezone a total of 3.9 acres of land to the B2 (General Business) District with
Proffers. The site is located within the Sewer and Water Service Area (SWSA) and is located within
the limits of the Northeast Land Use Plan of the 2035 Comprehensive Plan. The property is located
within the Sewer and Water Service Area (SWSA). The 2035 Comprehensive Plan identifies these
properties with a commercial land use designation. In general, the proposed commercial zoning is
consistent with the current land use supported by the Comprehensive Plan.
With this rezoning, the Applicant has proffered to limit the number of restricted entrances on
Martinsburg Pike and Snowden Bridge Boulevard and provide internal access via Ezra Lane and Nulton
Lane. The site shall not exceed 3,441 average trips per day. The Applicant has also proffered a 20’
right-of-way dedication for Martinsburg Pike.
The application also provides corridor enhancements such as a split rail fence, and increased parking
setbacks and signage and a monetary contribution of $0.10 per building square foot for Fire and Rescue.
A recommendation regarding this rezoning application to the Board of Supervisors would be
appropriate. The Applicant should be prepared to adequately address all concerns raised by the
Planning Commission.
Rezoning #06-17 K & J Investments, LC
January 5, 2018
Page 2
This report is prepared by the Frederick County Planning Staff to provide information to the
Planning Commission and the Board of Supervisors to assist them in making a decision on this
application. It may also be useful to others interested in this zoning matter. Unresolved issues
concerning this application are noted by staff where relevant throughout this staff report.
Reviewed Action
Planning Commission: 01/17/18 Pending
Board of Supervisors: 02/14/18 Pending
PROPOSAL: To rezone 2.459+/- acres from the RA (Rural Areas) District to the B2 (General
Business) District with proffers, 0.936+/- acres of land zoned RP (Residential Performance) District to
the B2 (General Business) District with proffers, and 0.488+/- acre of land zoned M1 (Light Industrial)
to the B2 (General Business) with proffers.
LOCATION: The subject properties are located at the northeast corner of the intersection of Martinsburg
Pike (Route 11) and Snowden Bridge Boulevard.
MAGISTERIAL DISTRICT: Stonewall
PROPERTY ID NUMBER: 43-A-147, 43-A-148, 43-A-149 and 43-A-151C
PROPERTY ZONING: RA (Rural Areas) District, RP (Residential Performance) District and zoned
M1 (Light Industrial) District
PRESENT USE: Residential and Vacant
ADJOINING PROPERTY ZONING & PRESENT USE:
North: B2 (General Business) District Use: Commercial
RP (Residential Performance) District Residential
South: B2 (General Business) District Use: Commercial
B3 (Industrial Transition) District Use: Industrial/Commercial
East: RP (Residential Performance) District Residential
M1 (Light Industrial) District Vacant
West: B2 (General Business) District Use: Commercial
B3 (Industrial Transition) District Commercial/Industrial
Rezoning #06-17 K & J Investments, LC
January 5, 2018
Page 3
REVIEW EVALUATIONS:
Virginia Dept. of Transportation: Please see email from Matthew Smith, dated September 5, 2017.
Frederick County Sanitation Authority: Please see letter from Eric R. Lawrence, AICP, Executive
Director dated August 9, 2017.
Frederick County Department of Public Works: A comprehensive review shall occur at the time of
site plan submission. An existing stormwater BMP was constructed with the Snowden Bridge
Boulevard and is owned by Frederick County. If this facility could provide benefit to developer to
achieve stormwater requirements, we could work with them on shared use and transfer of ownership for
their use and maintenance.
Frederick County Fire Marshall: Plan approved.
Frederick County Attorney: I have reviewed the revised proffer statement and this confirms that the
County Attorney comments have been addressed.
Winchester-Frederick County Health Department: The Health Department has reviewed the
request for comments for the Rezoning of property belonging to K & J investments, LC, from RA
(2.459 acres); RP (0.936 acres); & M1 (0.499 acres); to B2 (3.9 acres; designated as Tax Map # 43-A-
147, 43-A-148, 43-A-149, & 43-A-151C. This Health Department has no objections to the rezoning of
the above listed property. Based upon information provided by the Applicant, the future use of the
property will include a proposed convenience store, and a proposed fast food restaurant, which will be
served by public water and sewer. The Applicant describes the property as an open field with one single
family home, In the event that construction or development of the property may impact any existing
private water supply (well), or sewage disposal system, the Applicant is requested to consult with the
Health Department for proper abandonment practices in regards to septic components (septic tanks,
pump tanks), or existing wells. Application for a well abandonment permit must be made through this
Health Department prior to any construction that may impact an existing private water system (well).
Winchester Regional Airport: Rezoning is compatible with airport operations.
Frederick County Department of Park & Recreation: Appears to meet Parks and Recreation
requirements.
Planning & Zoning:
1) Site History
The original Frederick County zoning map (U.S.G.S. Winchester, VA Quadrangle) identifies
the majority of the subject property as being zoned R-3 (Residential General). The R-3
(Residential General) District zoning classification was modified to RP (Residential
Performance) District on February 14, 1990, during the comprehensive amendment to the
County’s Zoning Ordinance. Parcel 43-A-151C was rezoned to the M1 (Light Industrial)
Rezoning #06-17 K & J Investments, LC
January 5, 2018
Page 4
Zoning District with Rezoning #03-05 for North Stephenson which was approved by the Board
of Supervisors on April 27, 2005.
2) Comprehensive Plan
The 2035 Comprehensive Plan is the guide for the future growth of Frederick County.
The 2035 Comprehensive Plan is an official public document that serves as the Community's
guide for making decisions regarding development, preservation, public facilities and other key
components of Community life. The primary goal of this plan is to protect and improve the
living environment within Frederick County. It is in essence a composition of policies used to
plan for the future physical development of Frederick County.
The Area Plans, Appendix I of the 2035 Comprehensive Plan, are the primary implementation
tool and will be instrumental to the future planning efforts of the County.
Land Use
The 2035 Comprehensive Plan and the Northeast Frederick Land Use Plan provide guidance on
the future development of this property. The property is located within the Sewer and Water
Service Area (SWSA). The 2035 Comprehensive Plan identifies these properties with a
commercial land use designation. In general, the proposed commercial zoning is consistent
with the current land use supported by the Comprehensive Plan.
Transportation and Site Access
As depicted on the Applicant’s GDP, the site would be accessed via one right-in/right-out
entrance on Snowden Bridge Boulevard, one full entrance on Ezra Lane and a right-in/right-out
entrance on Martinsburg Pike which would be accessed via Nulton Lane.
With this rezoning, the Applicant has proffered to extend Ezra Lane as a public road from
Snowden Bridge Boulevard to the edge of the site. Ezra Lane is proposed to connect to Nulton
Lane which is a private road which would serve as part of the internal road system for the
proposed development. These roadways will also serve as interparcel connections to the
adjacent properties.
The entrance locations shown on the proffered GDP are conceptual in nature – the proffer states
that the final design and location of these entrances will need to be approved by VDOT and the
County. The Applicant also proffered that the site would not exceed 3,441 vehicle trips per day.
3) Proffer Statement – Dated May 22, 2017, Revised October 27, 2017:
1. Transportation - Vehicle Trips per Day shall not exceed the current by-right trips of 3,441
AADT.
Rezoning #06-17 K & J Investments, LC
January 5, 2018
Page 5
a. The owners hereby proffer to construct no more than one "right-in/right-out only"
entrance/exit" on Snowden Bridge Blvd (Route 883) as shown on the GDP. Final design
and location to be approved by VDOT and the County of Frederick.
b. The owners hereby proffer to improve the existing "right-in/right-out only" entrance/exit
onto Martinsburg Pike (Route 11) at Nulton Lane as shown on the GDP. Final design to
be approved by VDOT and the County of Frederick. No other entrances will be
constructed on Route 11.
c. The owners hereby proffer a public road, designed and constructed to VDOT standards,
to be known as Ezra Lane within their property as shown on the GDP. This will serve as
the internal road system for the development. Furthermore, neighboring parcels will be
also be granted an access easement over Ezra Lane. Said road is already proffered for
construction in Rezoning #12-16; however, construction will be by the owners should
development occur within this rezoning first.
d. The owners hereby proffer to construct no more than one full entrance/exit onto Ezra
Lane as shown on the GDP. Final design and location to be approved by VDOT and the
County of Frederick.
e. The owners hereby proffer a private road to be known as Nulton Lane within their
property as shown on the GDP. This will serve as the internal road system, built to
County standards for commercial drive aisles, for the development. Furthermore,
neighboring parcels identified as the 43-(A)-141, 142, and 143, and 43 (C) 2 1 will be
also be granted an access easement over Nulton Lane. Easements shall be granted when
requested by the County of Frederick.
f. The owners hereby proffer an additional 20' strip of land along Route 11 as shown on
the GDP for right-of-way improvements including a 5’ sidewalk. The dedication and
improvements will occur with the approval of the first site plan.
g. The owners hereby proffer to enter into a signalization agreement with the Virginia
Department of Transportation for the warrant study and installation of a traffic signal at
the intersection of Snowden Bridge Boulevard and Ezra Lane, prior to the approval of
the first site plan. It is understood that the owner’s participation will be pro-rated based
on his portion of the total traffic volume in the intersection. Agreement shall be
executed prior approval of first site plan.
2. Corridor Enhancement along Route 11 - Martinsburg Pike
a. The owners hereby proffer to construct split-rail fence with a 36" hedge within the front
building setback.
b. The owners hereby proffer the parking setback along Route 11 shall be consistent with
Rezoning #06-17 K & J Investments, LC
January 5, 2018
Page 6
the 50’ front building setback.
c. The owner hereby proffers only one freestanding monument style tenant sign along the
frontage of Martinsburg Pike. No additional freestanding signage will be allowed along
Martinsburg Pike.
3. Fire & Rescue - Monetary Contributions
a. The owners hereby proffer a cash contribution to Frederick County for Fire and Rescue
purposes, of $0.10 per building square foot to be disbursed to the Frederick County Fire
and Rescue Department, to be paid prior to occupancy permit. The term "building
square foot" shall be the combined floor area for each story.
EXECUTIVE SUMMARY & STAFF CONCLUSION FOR THE 01/17/18 PLANNING
COMMISSION MEETING:
This is an application to rezone a total of 3.9 acres of land to the B2 (General Business) District with
Proffers. The site is located within the Sewer and Water Service Area (SWSA) and is located within
the limits of the Northeast Land Use Plan of the 2035 Comprehensive Plan. The property is located
within the Sewer and Water Service Area (SWSA). The 2035 Comprehensive Plan identifies these
properties with a commercial land use designation. In general, the proposed commercial zoning is
consistent with the current land use supported by the Comprehensive Plan.
With this rezoning, the Applicant has proffered to limit the number of restricted entrances on
Martinsburg Pike and Snowden Bridge Boulevard and provide internal access via Ezra Lane and Nulton
Lane. The site shall not exceed 3,441 average trips per day. The Applicant has also proffered a 20’
right-of-way dedication for Martinsburg Pike.
The application also provides corridor enhancements such as a split rail fence, and increased parking
setbacks and signage and a monetary contribution of $0.10 per building square foot for Fire and Rescue.
A recommendation regarding this rezoning application to the Board of Supervisors would be
appropriate. The Applicant should be prepared to adequately address all concerns raised by the
Planning Commission.
0111
43 A 148
43 A 149
220EZRA LN
220EZRA LN220EZRA LN
1784MARTINSBURGPIKE
1774MARTINSBURGPIKE
1818MARTINSBURGPIKE
1912MARTINSBURGPIKE
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B1 (Neighborhood Business District)
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B3 (Industrial Transition District)
EM (Extractive Manufacturing District)
HE (Higher Education District)
M1 (Light Industrial District)
M2 (Industrial General District)
MH1 (Mobile Home Community District)
MS (Medical Support District)
OM (Office - Manufacturing Park)
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R5 (Residential Recreational Community District)
RA (Rural Areas District)
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REZ # 06 - 17K and J Investments, LCPINs:43 - A - 147, 43 - A - 148, 43 - A - 149,43 - A - 151CRezoning from RA, RP, and M1 to B2with ProffersZoning Map
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REZ # 06 - 17K and J Investments, LCPINs:43 - A - 147, 43 - A - 148, 43 - A - 149,43 - A - 151CRezoning from RA, RP, and M1 to B2with ProffersLocation Map
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Rural Area
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Natural Resources & Recreation
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REZ # 06 - 17K and J Investments, LCPINs:43 - A - 147, 43 - A - 148, 43 - A - 149,43 - A - 151CRezoning from RA, RP, and M1 to B2with ProffersLong Range Land Use Map
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Proffer Statement for Omps North East
Rezoning: RZ # __-17
Property: Area: 3.883 acres
Tax Parcels 43-(A)-147, 148, 149, & 151C
Record Owners: K&J Investments, LC
Project Name: Omps North East
Original Date of Proffers: May 22, 2017
Revisions: October 27, 2017
Magisterial District: Stonewall
Pursuant to Section 15.2-2296 Et. Seq. of the Code of Virginia, 1950, as amended, and the
provisions of the Frederick County Zoning Ordinance with respect to conditional zoning, the
undersigned owners hereby offer the following proffers that in the event the Board of Supervisors
of Frederick County, Virginia, shall approve Rezoning Application __-17 for the rezoning of 3.395
acres from the RA District to the B2 District and 0.488 acres from the M1 District to the B2 District,
said areas being shown on the attached rezoning plat, development of the subject properties shall
be done in conformity with the terms and conditions set forth herein, except to the extent that
such terms and conditions may be subsequently amended or revised by the owners and such are
approved by the Board of Supervisors in accordance with the said Code and Zoning Ordinance. In
the event that such rezoning is not granted, then these proffers shall be deemed withdrawn and
have no effect whatsoever. These proffers shall be binding upon the owners and their legal
successors, heirs, or assigns.
The "Properties" are more particularly described as the lands conveyed to K & J Investments,
LC from North Stephenson, Inc. by Deed per instruments 050009792 and 130013563, and from
Cheryl L. DeHaven, by Deed per instrument 160005375 as recorded in the Frederick County Circuit
Court Clerk's Office.
A Generalized Development Plan (GDP) dated September 19, 2017, by Stowe Engineering, is
attached to and made part of this proffer document.
2
Proffers:
1. Transportation -Vehicle Trips per Day shall not exceed the current by-right trips of 3,441
AADT. To be determined at Site Plan submission utilizing the current ITE Trip Generation
Manual.
a. The owners hereby proffer to construct no more than one "right-in/right-out
only" entrance/exit" on Snowden Bridge Blvd (Route 883) as shown on the GDP.
Final design and location to be approved by VDOT and the County of Frederick.
b. The owners hereby proffer to improve the existing "right-in/right-out only"
entrance/exit onto Martinsburg Pike (Route 11) at Nulton Lane as shown on the
GDP. Final design to be approved by VDOT and the County of Frederick. No other
entrances will be constructed on Route 11.
c. The owners hereby proffer a public road, designed and constructed to VDOT
standards, to be known as Ezra Lane within their property as shown on the GDP.
This will serve as the internal road system for the development. Furthermore,
neighboring parcels will be also be granted an access easement over Ezra Lane.
Said road is already proffered for construction in REZ 12-16; however, construction
will be by the owners should development occur within this rezoning first.
d. The owners hereby proffer to construct no more than one full entrance/exit onto
Ezra Lane as shown on the GDP. Final design and location to be approved by VDOT
and the County of Frederick.
e. The owners hereby proffer a private road to be known as Nulton Lane within their
property as shown on the GDP. This will serve as the internal road system, built to
County standards for commercial drive aisles, for the development. Furthermore,
neighboring parcels identified as the 43-(A)-141, 142, and 143, and 43 (C) 2 1 will
be also be granted an access easement over Nulton Lane. Easements shall be
granted when requested by the County of Frederick.
f. The owners hereby proffer an additional 20' strip of land along Route 11 as
shown on the GDP for right of way improvements including a 5’ sidewalk. The
dedication and improvements will occur with the approval of the first site plan.
g. The owners hereby proffer to enter into a signalization agreement with the
Virginia Department of Transportation for the warrant study and installation of
a traffic signal at the intersection of Snowden Bridge Boulevard and Ezra Lane,
prior to the approval of the first site plan. It is understood that the owner’s
participation will be pro-rated based on his portion of the total traffic volume
in the intersection. Agreement shall be executed prior approval of first site
plan.
3
2. Corridor Enhancement along Route 11 - Martinsburg Pike
a. The owners hereby proffer to construct split-rail fence with a 36" hedge
within the front building setback.
b. The owners hereby proffer the parking setback along Route 11 shall be
consistent with the 50’ front building setback.
c. The owner hereby proffers only one freestanding monument style tenant sign
along the frontage of Martinsburg Pike. No additional freestanding signage will be
allowed along Martinsburg Pike.
3. Fire & Rescue - Monetary Contributions
a. The owners hereby proffer a cash contribution to Frederick County for Fire and
Rescue purposes, of $0.10 per building square foot to be disbursed to the
Frederick County Fire and Rescue Department, to be paid prior to occupancy
permit. The term "building square foot" shall be the combined floor area for each
story.
D
COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Frederick County Planning Commission
FROM: Candice E. Perkins, AICP, CZA, Assistant Director
DATE: January 8, 2018
RE: Discussion: 2018-2023 Capital Improvements Plan (CIP)
The Capital Improvements Plan (CIP) is a document that consists of a schedule of major
capital expenditures for the County for the ensuing five-year period, as well as, a
category for long term projects (6 + years out). The CIP is intended to assist the Board of
Supervisors in preparation of the County budget. In addition to determining priorities for
capital expenditures, the County must also ensure that projects contained within the CIP
conform to the Comprehensive Plan. Specifically, the projects are reviewed with
considerations regarding health, safety, and the general welfare of the public, and the
policies of the Comprehensive Plan. When the CIP is adopted, it becomes a component
of the Comprehensive Plan.
The inclusion of projects on the CIP is in no way an indication that Frederick County will
be undertaking these projects. The CIP is strictly advisory; it is intended for use as a
capital facilities planning document, not for requesting funding allocations. Once
adopted, project priorities and cost estimates may change throughout the year based on
changing circumstances. It is also possible that particular projects may not be funded
during the year that is indicated in the CIP. The status of any project becomes
increasingly uncertain the further in the future it is projected. The CIP is also updated
annually, and projects are removed from the plans as they are completed or as priorities
change.
CIP Components
The CIP provides project recommendations from various County Agencies and tables
that outline the projects and cost estimates for the projects. Within the tables, columns for
each year show the funding needs that would be requested in the corresponding budget
cycle. In addition, those projects that are long range projects have been placed at the end
of the CIP table, outside of the five-year window. The CIP includes three separate tables;
the first table shows County funded projects and the second and third tables cover
Transportation projects and Airport projects which are primarily funded through other
sources. This updated CIP format was endorsed by the Board of Supervisors with the
approval of the 2017-2022 CIP.
2018-2023 CIP
January 8, 2018
Page 2
The CIP includes a total of 81 projects, including several new projects. Projects within
the CIP are for: Schools, Parks and Recreation, Regional Library, County Administration,
Fire and Rescue, Transportation and Winchester Regional Airport.
Background – Discussions
On December 11, 2017, the Comprehensive Plans and Programs Committee (CPPC)
discussed the 2018-2023 CIP capital improvement project requests, including new
projects and modifications to previous requests, associated with the 2017 -2022 CIP. The
role of the CPPC in the CIP process was to ensure that the various departmental project
requests are in conformance with the 2035 Comprehensive Plan. Following the CPPC
discussion, the Committee endorsed the CIP and endorsed its conformance with the
County’s Comprehensive Plan. The CPPC forwarded the CIP to the Planning
Commission for discussion.
Conclusion
Staff is seeking a recommendation from the Planning Commission to the Board of
Supervisors regarding the 2018-2023 CIP. It is also the role of the Planning Commission
to affirm that the 2018-2023 CIP is in conformance with the 2035 Comprehensive Plan.
Please find attached the Draft 2018-2023 CIP with applicable text, tables and maps. More
detailed information regarding the individual department requests is available digitally
and may be forwarded to you directly if requested. The information provided by the
individual departments is also located on the County’s website via the following link:
www.fcva.us/plans.
If adopted, the CIP and included maps will become a component of the Comprehensive
Plan, which would satisfy the review requirement of Section 15.2-2232 of the Code of
Virginia, which states that no public facility shall be constructed unless said facility is a
“feature shown” within a jurisdiction’s comprehensive plan.
Please contact the Planning Department should you have any questions regarding this
information.
CEP/pd
Attachment
Adopted by the
Frederick County
Board of Supervisors
TBD, 2018
Recommended by the
Frederick County
Planning Commission
TBD, 2018
FREDERICK COUNTY, VIRGINIA
2018-2023
CAPITAL IMPROVEMENT PLAN
TABLE OF CONTENTS
INTRODUCTION……………………………...……………………………….. 1
PROJECT RECOMMENDATIONS……………..………..………………….2
Frederick County Public Schools…………………….……... 2
Frederick County Parks and Recreation ..………………. 2
Handley Regional Library .………………….………….……….2
County Administration .……………………………..…………..2
Fire & Rescue………...……………………………….………………3
Transportation Committee……………………………………. 3
Winchester Regional Airport………………………….……….4
2018-2023 CAPITAL PROJECTS MAPS
2018-2023 Capital Projects………………………………………5
2018-2023 Frederick County Public Schools….…….…..6
2018-2023 Parks and Recreation ………………..…..………7
2018-2023 Transportation Projects………………..………..8
CIP TABLE EXPLANATIONS………………………….…….………….………9
PROJECT FUNDING……………………………………………….………………9
2018-2023 CAPITAL IMPROVEMENT PROJECTS TABLES….10-13
APPENDIX - PROJECT DESCRIPTIONS
Frederick County Public Schools…………………………... 15
Frederick County Parks and Recreation ……………….…18
Handley Regional Library……………………………………….. 27
County Administration…………………….………………………29
Fire and Rescue……………..……………………………….……….32
Transportation Committee………………………….…………..36
Winchester Regional Airport……………….………..………. 43
1
CAPITAL IMPROVEMENTS PLAN
FREDERICK COUNTY
FY 2018-2023
INTRODUCTION
Section §15.2-2239 of the Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local Planning
Commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the County for the
ensuing five years.
The CIP is updated annually. Projects are removed from the plans as they are completed or as priorities change. The plan is
intended to assist the Board of Supervisors in preparation of the County budget. In addition to determining priorities for capital
expenditures, the County must also ensure that projects contained within the CIP conform to the Comprehensive Plan. Specifically,
the projects are reviewed with considerations regarding health, safety, and the general welfare of the public, and the policies of the
Comprehensive Plan. Once the CIP is adopted, it becomes a component of the 2035 Comprehensive Plan and provides a link
between the documents and potential proffered contributions made with future rezoning projects.
The inclusion of projects to the CIP is in no way an indication that Frederick County will be undertaking these projects. The CIP is
strictly advisory; it is intended for use as a capital facilities planning document, not for requesting funding allocations. Once
adopted, project priorities may change throughout the year based on changing circumstances. It is also possible that particu lar
projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the
further in the future it is projected.
2
PROJECT RECOMMENDATIONS
Frederick County Public Schools
Frederick County Public Schools continue to commence and complete capital projects that have been priorities from previous years.
The top capital improvement priority for the Schools is the replacement of Robert E. Aylor Middle School. Construction of the New
High School is the second highest priority, followed by the Armel Elementary School addition and renovation. Other schools
included for renovation and addition projects include James Wood High School and Sherando High School.
Parks & Recreation
The top capital improvement priority for Parks and Recreation is the Abrams Creek Greenway Trail. This facility would provide
recreational opportunities for residents of this corridor along with the surrounding communities and was emphasized in the
Senseny/Eastern Frederick Urban Areas Plan completed during 2012. Other top priorities include parking at Clearbrook Park,
restroom construction at NW Sherando Park and the Indoor Aquatic Facility. Other requests include projects for Sherando Park,
pool upgrades at both regional parks and new community and distr ict parks.
Handley Regional Library
The Handley Regional Library recommends three projects. The library’s top priority is a new library branch in the Gainesboro area.
The two remaining projects request that funding be provided for new library branches throughout the County which include the
areas of Route 522 South and Senseny/Greenwood Road; both of which are anticipated to be located within the UDA (Urban
Development Area) in locations consistent with the approved area plans - the Senseny/Eastern Frederick Area Plan, and the
Southern Frederick Area Plan.
County Administration
The two requests from Public Works are for the relocation of the Albin Citizen Convenience Site and the expansion of the Gore
Citizen Convenience Site. The joint County Administration and School Administration Building and the future replacement of the
Joint Judicial Center remain in the CIP.
3
General Government Capital Expenditures is also included in the CIP – this item enhances the connection between the CIP and
proffered contributions made to mitigate the impacts of development projects. This item addresses those general government
capital expenditures that may fall below the established $100,000 departmental threshold. This is similar to the approach tak en for
Fire and Rescue Capital Equipment (see Fire and Rescue descriptions).
Fire and Rescue
The top project for the Fire and Rescue is the construction of the Regional Public Safety Training Center. The construction of Fire &
Rescue Station #22 in the vicinity of Route 277, with the ability to provide an annex facility for other County-related offices. Fire and
Rescue has also included a project which provides for the capital apparatus needs of this facility. Project four includes the
construction of Station #23, a new facility located in the vicinity of Crosspointe that would also provide the ability for an annex
facility for other County-related offices.
Fire and Rescue Volunteer Company Capital Equipment Requests
The revolving fund in the amount of $1,000,00 0 for the benefit of Fire and Rescue Services was established remains a component of
the CIP. This capital expenditure fund is for purchasing additional and replacement capital equipment fire and rescue vehicles and
equipment that may fall below the guidelines established by the Finance Committee. It was determined that the inclusion of such a
project would be beneficial in ensuring that this significant capital expense is identified in the County’s capital planning and budget
process. This project is primarily for the benefit of the individual Volunteer Fire and Rescue Companies. Individual Fire and Rescue
Companies previously identified their own capital requests which have been added to the CIP in a lump sum amount. Each of the
capital requests meet the $100,000 guideline established by the Finance Committee.
Greenwood Fire Station has included two company capital requests. These requests include the fire station living quarters
renovation and expansion and a request for a replacement ambulance.
Transportation Committee
The Transportation Committee continues to provide project requests for the CIP. Virginia State Code allows for transportatio n
projects to be included within a locality's CIP. Funding for transportation project requests will likely come from developers and
revenue sharing. Implementation of transportation projects does not take away funding for generalized road improvements.
4
The Transportation Committee has requested funding for 22 projects. The 22 requests include projects that entail Interstate 81 Exit
310 Improvements, widening of major roads; key extensions of roads that help provide better networks, and the addition of turn
lanes at current unsafe intersections. The inclusion of the Eastern Road Plan Improvements item once a gain emphasizes the
connection between the CIP and potential proffered contributions made with rezoning projects which are aimed at mitigating
potential transportation impacts identified in the Comprehensive Plan.
Winchester Regional Airport
Funding for airport projects is derived through a complex formula where the federal and state governments contribute a majority of
the funding, with Frederick County and the other jurisdictions providing the remaining funding. The construction of a new general
aviation terminal to support future airport operations and associated parking improvements continues to be number one in the CIP,
followed by the Taxiway “A” Relocation (design/construction). A number of other projects focus on land acquisition in support of
airport development to meet Federal Aviation requirements for general aviation facilities. The vast majority of the funding for these
improvements came from the FAA and VDA.
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County Administration
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Potential School LocationsPurchased LandProffered LandPotential ProfferUrban D evelopment AreaSWSA
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$+21
Unfun ded Prio rities
22. EASTERN ROAD PLANIMPROVEMENTS22
21. SENSENY R D; TURN LANES AT CR ESTLEIGH DR$+21
20. WARRIOR DR EXTENSIONFROM ROUTE 37
19. IN VERLEE WAY; C ONNECTION FROM SENSENY RD TO ROUTE 50
18. SENSENY R D WIDENIN G
17. ROUTE 11 N OF WINCHESTER WIDENING TO WV LINE
15. CHANNING DR EXTENSION TO ROUTE 50
14. WARRIOR DR EXTENSION TO NEW EXIT 307
13. ROUTE 11 N WID ENING FROMSNOWDEN BRIDGE BLVD TOOLD C HARLESTOWN RD
12. REDBUD R D & EXIT 307 RAMPREALIGNMENTS
11. ROUTE 277 WIDENING & SAFETY IMPROVEMENTS (PH 2)
10. I-81 EXIT 307 RELOCATIONðñò""307
9. CONTIN UE ROUTE 37 PLANNING & ENGINEERING WOR K
16. BR UCETOWN RD/HOPEWELL RD; ALIGNMENTAND INTERSECTION$+16
Funded Priorities
1. I-81 EXIT 310 IMPROVEMENTSðñò""310
2. ROUTE 277 WID ENING & SAFETY IMPROVEMENTS (PH 1)
3. EAST TEVIS ST EXTENSION &BRIDGE OVER I-814. RENAISSAN CE DR, PHASE 2
5. SULPHUR SPRINGS RD IMPROVEMENT FROM ROUTE 50 TO LAND FILL
8. PAPERMILL RD; RT TURNLANE EXTENSION AT ROUTE 522$+8
7. ROUTE 277; RT TUR N LANE EXTENSION AT WARRIOR DR$+7
6. FOX DR; INSTALL TURNLANES ONTO ROU TE 522$+6
$+16
$+6
$+7
$+8
ðñò""307
10
9
THE CIP TABLES - CONTENT DESCRIPTIONS
The Capital Improvements Plan tables, on the following four pages, contains a list of the capital improvement projects proposed for
the ensuing five years. A description of the information in this table is explained below.
Projects Ranked by Department - The priority rating assigned by each agency or department for their requested projects.
County Contribution - The estimated dollar value that will be contributed for each project. This value is listed by individual fiscal
years and by total contributions over the five-year period. The total contribution column, located to the right of the fiscal year
columns, does not include debt service projections.
Notes - Indicates the footnotes that apply to additional funding sources for particular projects.
Total Project Costs - The cost for each project, including the County allocations and other funding sources.
PROJECT FUNDING
The projects included in Table 1 have a total projected cost to the County of $428,551,269, this figure excludes Airport request and
transportation projects as these are primarily funded through other sources .
While the CIP is primarily used to cover the next five years, much of the project costs have been identified beyond the next five
years.
• School projects are funded through a combination of loans from the Virginia Public School Authority and the Virginia
Literary Fund.
• Funding for Parks and Recreation Department projects will come from the unreserved fund balance of the County. The
Parks and Recreation Commission actively seeks grants and private sources of funding for projects not funded by the
County.
• The inclusion of transportation projects to the CIP is in no way an indication tha t Frederick County will be undertaking
these projects. Funding projects will continue to come from a combination of state and federal funds, developer
contributions, and revenue sharing.
• Airport projects will be funded by contributions from the federal, st ate, and local governments. The local portion may
include contributions from Frederick, Clarke, Shenandoah, Warren Counties, and the City of Winchester.
Contribution Per Fiscal Year
Projects - Ranked by Department 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023+
Long Range
Comprehensive
Plan Projects
County
Contributions Notes
Total Project
Costs
Department
Ensuing
Fiscal Year Year 2 Year 3 Year 4 Year 5
Beyond
Year 6+
Public Schools Please refer to the map identifying future school sites for additional school sites located throughout the County.
Robert E. Aylor Middle School $15,600,000 $20,800,000 $15,600,000 $52,000,000 $52,000,000
New High School $16,600,000 $24,900,000 $24,900,000 $16,600,000 $83,000,000 $83,000,000
Armel Elementary School
addition and renovation $2,000,000 $3,900,000 $3,900,000 $9,800,000 $9,800,000
James Wood High School Upgrades $1,500,000 $1,500,000 $1,500,000
Sherando High School
renovations and addition $1,500,000 $1,500,000 $1,500,000
Joint Administrative Offices $14,000,000 $14,000,000
Apple Pie Ridge Elementary School Phase 2 Renovation $10,000,000 $10,000,000
Bass-Hoover Elementary School Phase 2 Renovation $10,000,000 $10,000,000
Dowell J. Howard Center Replacement $35,000,000 $35,000,000
Indian Hollow Elementary School Renovation and Addition $10,000,000 $10,000,000
Relocation of Facilities Services $5,000,000 $5,000,000
5th Middle School $52,000,000 $52,000,000
13th Elementary School $34,000,000 $34,000,000
Total $15,600,000 $37,400,000 $42,500,000 $28,800,000 $23,500,000 $0 $147,800,000 $317,800,000
Parks & Recreation
Abrams Creek Greenway Trail $500,000 $500,000 $1,200,000 $1,200,000 $3,400,000 $3,400,000
Clearbrook Clearbrook Parking $257,000 $257,000 $257,000
Sherando Sherando NW Restroom $275,000 $275,000 $275,000
Indoor Aquatic Facility $480,000 $10,820,000 $11,300,000 $11,300,000
Sherando/Clearbrook Water Slide/Spray Ground $624,000 $624,000 $624,000
Sherando HS Softball Complex $176,000 $1,473,000 $1,649,000 $1,649,000
Snowden Bridge Park Development $300,000 $4,250,000 $4,550,000 $4,550,000
Sherando HS Baseball Field Lighting $720,000 $720,000 $720,000
Sherando Sherando Park Area 3 Development $2,150,000 $2,150,000 $2,150,000
Community Center $672,000 $8,395,000 $9,067,000 $9,067,000
Community Park $990,000 $1,100,000 $2,090,000 $2,090,000
Neighborhood Parks (6)$831,000 $831,000 $831,000
District Parks (3)$3,934,000 $7,869,000 $11,803,000 $11,803,000
Sherando S Sherando Park Development $2,035,000 $2,035,000 $2,035,000
Fleet Trip Vehicles $307,000 $307,000 $307,000
Sherando Sherando Park Area 1 Development $2,220,000 $2,220,000 $2,220,000
Sherando Sherando Park Area 2 Development $2,273,000 $2,273,000 $2,273,000
Indoor Ice Rink $6,180,000 $6,180,000 $6,180,000
Total $2,612,000 $19,913,000 $3,693,000 $14,629,000 $0 $0 $20,884,000 $58,074,000 $61,731,000
Table 1 - 2018-2023 Capital Improvement Plan Requests
Contribution Per Fiscal Year
Projects - Ranked by Department 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023+
Long Range
Comprehensive
Plan Projects
County
Contributions Notes
Total Project
Costs
Regional Library
Gainesboro Library $165,023 $1,475,736 $128,275 $1,749,034 $1,769,034
Route 522 South Library $306,765 $2,736,470 $3,043,235 $3,043,235
Senseny/Greenwood Library TBD TBD TBD
Total $0 $165,023 $1,475,736 $128,275 $306,765 $2,736,470 $4,792,269 $4,812,269
County Administration
Albin Convenience Site $135,000 $1,224,000 $1,359,000 E $1,359,000
Gore Convenience Site Expansion $30,000 $624,000 $654,000 $654,000
General Government Capital Expenditures $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 E $1,000,000
County/School Board Administration Building TBD TBD E TBD
Joint Judicial Center New Facility TBD TBD TBD
Total $335,000 $1,454,000 $824,000 $200,000 $200,000 $0 $3,013,000 $3,013,000
Fire & Rescue
Regional Training Center $75,000 $100,000 $1,250,000 $10,000,000 $9,500,000 $10,250,000 $31,175,000 $31,175,000
Fire Station 22 $400,000 $1,500,000 $1,500,000 $3,400,000 $3,400,000
Station 22 Apparatus $250,000 $850,000 $1,100,000 $1,100,000
Fire Station 23 $550,000 $2,150,000 $1,000,000 $3,700,000 $3,700,000
Total $1,025,000 $4,000,000 $4,600,000 $10,000,000 $9,500,000 $0 $10,250,000 39,375,000 $39,375,000
Fire & Rescue Company
Capital Requests Fire & Rescue Capital Equipment $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 E $1,000,000
Fire & Rescue Company
Capital Requests Greenwood Fire Station Living Quarters Expansion 610,000 $610,000
including capital equipment requests Greenwood Fire Station - Ambulance Replacement 210,000 $210,000
Total $19,572,000 $62,932,023 $53,092,736 $53,757,275 $33,506,765 $2,736,470 $253,054,269 $428,551,269
Other Funding Sources:E= Partial funding anticipated through development & revenue sources
TBD= To be Determined
Contribution Per Fiscal Year
Projects - Ranked by Agency 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023+
Long Range
Comprehensive
Plan Projects
County/VDOT/P
rivate
Contributions Notes
Total Project
Costs
Ensuing
Fiscal Year Year 2 Year 3 Year 4 Year 5
Beyond
Year 6+
Funded Priorities
I-81 Exit 310 Improvements $54,200,000 E $54,200,000
Route 277, Fairfax Pike, Widening
and Safety Improvements (ph 1)$35,944,878 $35,944,878 E $35,944,878
Airport Road Extension, East Tevis Street Extension and
Bridge over 81 $24,703,788 $24,703,788 E $24,703,788
Rennaisance Drive, Phase 2 $5,791,500 $5,791,500 E $5,791,500
Sulpher Springs Road Improvement project $11,946,091 $11,946,091 E $11,946,091
Fox Drive $650,996 $650,996 E $650,996
Route 277 right turn extension Warrior Drive $476,644 $476,644 E $476,644
Papermill Road right turn lane extension Route 522 $507,262 $507,262 E $507,262
Unfunded Priorities
Route 37 Engineering & Construction $750,000,000 $750,000,000 E $750,000,000
I-81 Exit 307 Relocation with 4 ln connection to Double
Church and Stephens City Bypass $234,255,469 $234,255,469 E $234,255,469
Route 277, Fairfax Pike, Widening
and Safety Improvements (ph 2)$25,428,550 $25,428,550 E $25,428,550
Redbud Road Realignment and
Exit 317 Ramp realignment $11,239,132 $11,239,132 E $11,239,132
Widening of Route 11 North (ph 1)$28,346,120 $28,346,120 E $28,346,120
Warrior Drive Extension (south)$47,000,000 $47,000,000 E $47,000,000
Channing Drive Extension $45,000,000 $45,000,000 E $45,000,000
Brucetown/Hopewell Realign.$3,800,000 $3,800,000 E $3,800,000
Widening of Route 11 North (ph2)$192,000,000 $192,000,000 E $192,000,000
Senseny Road Widening $67,000,000 $67,000,000 E $67,000,000
Inverlee Way $27,300,000 $27,300,000 E $27,300,000
Warrior Drive Extension (Crosspointe south)$33,500,000 $33,500,000 E $33,500,000
Senseny Road turn lanes/improvements Crestleigh Drive $2,548,579 $2,548,579 E $2,548,579
Eastern Road Plan Improvements TBD TBD E TBD
Total $80,021,159 $0 $0 $0 $0 $0 $1,467,417,850 $1,601,639,009 $1,601,639,009
Other Funding Sources: E= Partial funding anticipated through development & revenue sources
Table 2 - Transportation Projects - CIP Requests
The inclusion of transportation projects to the CIP is in no way an indication that Frederick County will be undertaking these projects. Funding
projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing
Contribution Per Fiscal Year
Projects - Ranked by Agency 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023+
Long Range
Comprehensive
Plan Projects
County
Contributions Notes
Total Project
Costs
Ensuing
Fiscal Year Year 2 Year 3 Year 4 Year 5
Beyond
Year 6+
New General Aviation Terminal $1,782,000 $3,650,000 $90,400 A,B $5,522,400
Taxiway "A" Relocation Design/Construction $300,000 $3,130,000 $3,140,000 6,000,000 $3,700,000 A,B $16,270,000
Land Parcel 64B-A-51 (Moreland)$175,000 A,B $175,000
Land Parcel 64B-A-33A (Beaver)$125,000 A,B $125,000
Land Parcel 64B-A-40 (Rosenberger)$175,000 A,B $175,000
Land Parcel 64-A-69 (Robertson)$160,000 A,B $160,000
Land Parcel 64-A-60 (Cooper)$200,000 A,B $200,000
Land Parcel 64-A-64 (Hott)$160,000 A,B $160,000
Land Parcel 64-A-59 (Kyle)$175,000 A,B $175,000
Fuel Storage Facility Design/Build $1,000,000 A,B $1,000,000
North Side Internal Access Road $700,000 A,B $700,000
North Side Access (Coverstone)$1,300,000 A,B $1,300,000
Land Parcel 64B-A-52 (Lee)$175,000 A,B $175,000
Total $2,557,000 $7,300,000 $3,405,400 $7,000,000 $4,400,000 $1,475,000 $26,137,400
A= Partial funding from VA Dept. of Aviation
B= Partial funding from FAA
Table 3 - Winchester Reginal Airport CIP Requests
*Airport projects will be funded by contributions from the federal, state, and local
governments. The local portion may include contributions from Frederick, Clarke,
Shenandoah, and Warren Counties, and the City of Winchester.
14
APPENDIX
PROJECT DESCRIPTIONS
15
Frederick County Public Schools Project Priority List
PRIORITY 4 - Robert E. Aylor Middle School Replacement
Description: Because of the expense of renovations necessary to the existing Robert E. Aylor Middle School building, we propose
construction of a replacement school. The new middle school will serve students grades 6-8 and have a program capacity of 900
students. The school will be designed for collaborative education, with a variety of learning spaces to meet the needs of a variety of
learning styles and to impart skills necessary in today’s working world.
Capital Cost: $52,000,000
Justification: Robert E. Aylor Middle School is 48 years old, was constructed as a junior high in which the school was arranged by
department (middle school arrangement is now by grade), and 85% o f interior walls are load bearing. The age of the facility's
infrastructure, the school's outdated arrangement, and its expensive-to-move walls make replacement of the facility a fiscally sound
choice. 85% of HVAC systems, 82% of plumbing components, 73% of electrical components, 52% of finishes, and 50% of site
elements have reached their average useful life and should be replaced or refurbished. The roof is low compared to modern
buildings, making it expensive to install all of the infrastructure necessary between the roof and the drop ceiling.
Construction Schedule: 54 Months
PRIORITY 2 - New High School
Description: The new high school project will serve students grades 9-12, have a program capacity of 1,725 students, and will
address anticipated growth in high school student enrollment in the school division. The site is located at the end of Justes Drive
behind Admiral Byrd MS. This school is designed for collaborative education, with a variety of learning spaces to meet the ne eds of a
variety of learning styles and to impart skills necessary in today’s working world.
Capital Cost: $83,000,000
Justification: This project will address expected growth in high school student enrollment in the school division over the next
several years. We project that enrollment in the high schools by the fall of 2023 will be 5,063 students. High school program capacity
is currently 3,785 students. To relieve overcrowding in the high schools, we need to construct the new high school in Frederi ck
County to open within that time frame.
Construction Schedule: Construction will take 48 months
16
PRIORITY 3 - Armel Elementary School Addition and Renovation
Description: Armel ES opened in 1991 and has served continuously as a K-5 elementary school since that time. The school contains
70,281 square feet and has a program capacity of 590 students. As of October 31, 2016, the school has 606 students. Eight
classrooms will be added to Armel ES, to accommodate the additional growth at Lake Frederick. The existing facility will be updated
as needed and core areas partially renovated to serve the additional students.
Capital Cost: $9,800,000
Justification: Armel Elementary School is in good condition; however, growth in the attendance zone will need to be addressed
through the addition of classrooms to the facility. An attendance rezoning was completed three years ago as part of the
implementation of full-day kindergarten. Addressing the growth issue at Armel was studied as a part of this rezoning. Four areas
were identified to be rezoned to another school to offset the additional growth at Lake Frederick. None of the four options provided
a complete and satisfactory solution. One option would have put Armel outside of its own attendance zone. A second would have
split a neighborhood and sent some of the neighborhood to a school further away. A third would have simply relocated the growth
issue to another school. The fourth option was adopted, but only moved ~50 students, a temporary reprieve from growth pressur es.
Construction Schedule: 30 months
PRIORITY 4 - James Wood High School Renovations and Addition
Description: James Wood High School opened in 1980 and has served as a high school since that time. The school contains 234,095
square feet and has a program capacity of 1,200 student s. Currently, the building serves grades 9-12. This school will be renovated
to support collaborative education, with a variety of learning spaces to meet the needs of a variety of learning styles and to impart
skills necessary in today’s working world.
Capital Cost: $55,000,000
Justification: James Wood High School is 36 years old. Renovations, additions, and technological upgrades are needed to a number
of areas to ensure effective, economical, and efficient operation of the school for years to come. The building is in good condition;
however, several major areas need to be addressed in a renovation. Major areas to be included in this renovation project are
increased electrical service and distribution to support technology, technology cabling, hardware an d its installation, upgrade of
plumbing and mechanical systems, and modification of instructional areas to support modern instructional delivery.
Construction Schedule: 36 Months
17
PRIORITY 5 – Sherando High School Renovations and Addition
Description: Sherando High School opened in 1993. The facility contains 239,517 square feet and has a program capacity of 1,285
students serving grades 9-12. Several major areas need to be addressed in a renovation , including reorganization and addition of
classroom and storage space to better equip the building to support collaborative education . Because we want the facility to last
another 30 years, facility infrastructure will be renewed and updated, and finishes will be refreshed . Other areas to be addressed are
security, traffic safety, and gender equity in athletic facilities.
Capital Cost: $59,500,000
Justification: Sherando is 24 years old and will be at least 29 years old by the time we renovate it. Renovations are needed to
ensure the economical, efficient, and effective operation of the school for years to come. Modern instruction requires that a variety
of learning spaces be provided, including collaborative spaces of varying sizes and project labs (similar to maker spaces).
Transportation safety concerns exist on and around the school site at Sherando during arrival and dismissal. Sherando does not have
a softball field on site, instead using a softball field in Sherando Park. This represents an equity issue between boys and g irls sports
and is contrary to FCPS’ policy of equity between boys and girls sports.
Construction Schedule: 48 Months
Long Range Projects:
• Joint Administrative Offices ($14,000,000)
• Apple Pie Ridge Elementary School Phase 2 Renovation
• Bass-Hoover Elementary School Phase 2 Renovation
• Dowell J. Howard Center Replacement
• Indian Hollow Elementary School Renovation and Addition
• Relocation of Facilities Services
• 5th Middle School
• 13th Elementary School
18
Parks & Recreation Department Project Priority List
PRIORITY 1 – Abrams Creek Trail
Description: 10' wide, asphalt, shared-use trail along Abrams Creek from Senseny Road to Channing Drive. It is estimated the trail
will have six bridge stream crossings, and will be approximately 3 miles in length. As outlined below, the project is envisi oned in
three phases of approximately 1 mile each. Each phase will have logical beginning and ending points and be usable trail sect ions in
themselves. Phase 1 from Senseny Road to Woodstock Lane. Phase 2 from Woodstock Lane to Woody's Place, and Phase 3 from
Woody's Place to Channing Drive.
Capital Cost: $3,500,000
Justification: This facility would provide recreational opportunities for residents and provide an alternate means of entering and
exiting the City of Winchester from Eastern Frederick County. This project is intended to meet the needs of the community as
identified in the 2017 Frederick County Parks and Recreation Community Survey, and the 2012 Virginia Outdoors Plan Survey.
Construction Schedule: Completion in FY 19-20.
PRIORITY 2 – Clearbrook Park Parking
Description: This project expands the existing pool parking lot by approximately 141 spaces. Parking lot to be asphalt paved.
Capital Cost: $257,000
Justification: This parking expansion is required due to the anticipated loss of parking on the south side of the park. The south
parking is on leased land, and FCPRD has been notified that the lease expiration is imminent. Parking is required to meet th e needs
of park amenity users during peak pool use times. Currently all pool parking is used during peak pool time.
Construction Schedule: Completion in FY 18-19.
PRIORITY 3 – Sherando Park NW Restroom
Description: This restroom installation includes a restroom building and required utilities. The restroom will need to serve the
population utilizing the planned amenities at the NW area of Sherando Park. This includes planned items including; shared -use trail,
shelter, outdoor gym, mountain bike trails, and bicycle skills park.
Capital Cost: $275,000
19
Justification: This project is needed to serve users of the NW amenities. The nearest restroom facility to this location is
approximately 1/2 mile away.
Construction Schedule: Completion in FY 18-19.
PRIORITY 4 - Indoor Swimming Pool
Description: The Parks and Recreation Commission has engaged in conversation with FCPS to site the facility at the 4th High School
campus. Land on the site has been set aside for this purpose. The approximately 35,000 sq.ft. building will likely house a 10 lane
competitive pool, 6 lane warm water teaching pool, meeting rooms, shower and changing rooms, and facilities support areas. The
above facility would meet the swimming needs of the community, including HS level swim teams .
Capital Cost: $11,300,000
Justification: There are no public indoor public pools in Frederick County. By constructing the indoor pool, it would permit the
department to meet competition needs, instructional needs, citizen programming provide a nucleus to attract new businesses to the
community. This project is intended to meet the needs of the community as identified in the 201 7 Frederick County Parks and
Recreation Community Survey. This facility would be available to all area residents. The construction of this project will provide a
facility to offer competitive scholastic programs and year-round recreational programming for the residents of Frederick County.
Construction Schedule: Completion in FY 19-20
PRIORITY 5 - Water Slide and Spray Ground
Description: Upgrade the outdoor swimming pools at both Clearbrook and Sherando Parks. Upgrade would involve the removal of
the diving boards and the installation of one 50' water slide and one 75' water slide at each pool. The upgrade would also i nclude
the addition of a spray ground with 10-12 features at each pool.
Capital Cost: $624,000
Justification: To provide recreational opportunities for the Clearbrook Park and Sherando Park service area. Frederick County Parks
and Recreation Department operates two outdoor swimming pools at the regional parks. These facilities are o ver 20 years old and
were constructed with two diving boards as the main feature for each pool. Swimming pool attendance has trended decline in
recent years and users are requesting different water features. The addition of two water slides and a spray g round to each pool
facility will appeal to families and younger children, increasing pool attendance by an estimated 30%. With the increase in
attendance and potentially fees to comparable facilities, the County could realize an additional $24,000 in reve nue annually.
Clearbrook and Sherando Parks, currently owned by Frederick County, offer the best site and location for the development of t his
20
facility. With the upgrade to the existing swimming pool facilities, the County would not have to incur costs f or property acquisition
or infrastructure development and increase the recreational opportunities at the regional parks.
Construction Schedule: Completion in FY 18-19
PRIORITY 6 - Sherando Park North - Softball Complex
Description: This project completes the development vision for the SE area of Sherando Park located north of Rt 277. This vision is
expressed in the 2016 North Sherando Park Master Plan update. Included are softball fields to complete the complex, a shared use
trail segment, roadway and parking.
Capital Cost: $1,649,000
Justification: This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a
recreational facility, it will be used by the Frederick County School System. Presently, there are ten softball/baseball fields within the
County’s regional park system. Eight of ten existing fields must serve a dual purpose of facilitating youth baseball as well as youth
and adult softball programs. With the increased usage of these fields, it has become more difficult to facilitate these programs. This
project is needed in order for the Parks and Recreation Department to accommodate the existing demand of youth baseball and
adult softball programs. This project is intended to meet the needs of the community as identified in the 2012 Frederick County
Parks and Recreation Community Survey.
Sherando Park, currently owned by Frederick County, represents the very best site for softball field development. The fact t hat the
County will not have to acquire property for this facility means that the most costly aspect of this development has already been
completed. Sherando Park also provides a location that is situated in the fastest growing area of the County and is adjacent to
Sherando High School. Joint use of facilities between the park and school system has facilitated school activities and recreation
programs.
Construction Schedule: Completion in FY 19-20
PRIORITY 7 - Snowden Bridge Park Development
Description: Snowden Bridge Park, situated on land proffered by the Snowden Bridge development utilizes park and school land for
the provision of an active recreation park. The above park is to include athletic fields suitable for league play. Lighting, restroom
and parking are part of the park concept.
Capital Cost: $4,550,000
21
Justification: The overall park design is informed by the Snowden Bridge (formerly Stephenson Village) rezoning proffer of 2003.
The proffer indicates the provided land to be used for baseball and/or soccer field development in anticipation of the population
increase generated by the development.
Construction Schedule: Completion in FY 19-20
PRIORITY 8 - Sherando Ballfields Lighting Replacement
Description: Upgrade the ballfield lighting at Sherando Parks Baseball facilities. The upgrade would involve the removal of the
30/20 FC (footcandle) level fixtures, lamps, and wood poles and replace with 50/30 FC (footcandle) level fixtures, lamps and steel
poles on (4) four fields at Sherando Park. This standard is required by Little League International on all little league fields.
Capital Cost: $720,000
Justification: The Parks and Recreation Commission is recommending the ballfield light system be upgraded to achieve the
recommended 50/30 footcandle level lighting on the playing surface. This will facilitate the provision of recreational opportunities
at Sherando Park for the service areas which include all Frederick County residents. The field light fixtures are over twent y-five years
old and are affixed to poles.
Construction Schedule: Completion in FY 19-20
PRIORITY 9 - Sherando Park North – Area 3 Development
Description: This project completes the development vision for the SW area of Sherando Park located north of Rt 277. This vision is
expressed in the 2016 North Sherando Park Master Plan update. Included are rectangular play fields, a shared use trail segment,
roadway and parking, playground, restroom, and maintenance building.
Capital Cost: $2,150,000
Justification: This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a
recreational facility, it will be used by the Frederick County School System. With the development of N Sherando Softball Complex
(CIP item #6) two rectangular play fields will be displaced. The development of area 3 not only addresses this direct result, but also
addresses additional identified needs of the community.
Construction Schedule: Completion in FY 19-20
22
PRIORITY 10 - Community Center
Description: The Field House project would be approximately 44,000 square feet and include an indoor area large enough to
accommodate a 1/16 mile track and a minimum of two basketball courts. This court area would also be designed for utilization by
indoor soccer, baseball, softball, wrestling, volleyball, tennis and badminton with the installation of in-floor sleeves and drop
curtains or partitions. This area could also be used for special events such as dances, proms, music festivals, garden and h ome,
outdoor, craft, antique, quilt, or boat shows, thus providing a flexible facility for a multitude of activities to take place at one time.
The facility would also house a fitness center, multi-purpose rooms, office, storage, and locker rooms.
Capital Cost: $ 9,067,000
Justification: Since its inception, the Parks and Recreation Department has relied significantly on the use of the County public
schools to house recreation programs. This arrangement was adequate when the department first started out, however the
department currently offers over 250 sections of programs, creating a situation where the department is limited in its ability to meet
the programming and facility needs of the County residents. A Community Center facility will facilitate the department to meet
citizen programming demands and provide the area with a facility to attract new businesses to the community. This facility w ould
be available to all area residents and is intended to meet the needs of the community as identified in the 201 7 Frederick County
Parks and Recreation Community Survey. The Department and the community has benefited from the co-location of recreation and
school facilities; however community size warrants a separate facility dedicated to recreation use. The construction of t his project
will provide a facility the Department will be able to offer year-round recreational programming to the residents of Frederick County.
This facility could be built in conjunction with or as an attachment to the Indoor Aquatic Facility, or in t he Stonewall District if full
size gymnasiums are no longer included with new elementary schools.
Construction Schedule: Completion in FY 21-22
PRIORITY 11 - Community Park
Description: The Community Park project includes the acquisition of approximat ely thirty-five acres. Developed amenities will
ultimately be determined by the specific site, however typical development would include:
Acquisition of Parkland (35 acres)
• Paved & Gravel Paths
• Playground
• Tot lot
• Shelters
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• Lighted Basketball & Tennis Courts
• Open Play Fields
• Toilets
• Parking
• Shade Trees & Turf
Capital Cost: $2,090,000
Justification: Potential acreage for parkland would be located close to population density, east of Winchester, Redbud / Shawnee
district area. The location of this project would provide developed parkland to create more accessible recreational facilities and
opportunities to the residents Frederick County.
Construction Schedule: Completion in FY 21-22
PRIORITY 12 – Neighborhood Parks
Description: The Neighborhood project includes the acquisition of six sites of approximately ten acres and the subsequent
development of these sites. Developed amenities will ultimately be determined by the specific site, however typical developm ent
would include:
Acquisition of Parkland (10 acres per site)
• Paved Path
• Playground
• Shelter
• Hard Surface Courts
• Open Play Fields
• Parking
Capital Cost: $4,986,000
Justification: To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the
minimum standard for our service area, as recommended by the 2013 Virginia Outdoors Plan. This project is intended to meet the
needs of the community as identified in the 2017 Frederick County Parks and Recreation Community Survey. Potential acreage f or
parkland would be located in the Urban Development Area or Rural Community Centers. The location of this project would provide
parkland developed to create more accessible recreational facilities and opportunities to the residents of Frederick County.
Construction Schedule: Completion in FY 21-22
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PRIORITY 13 – District Parks
Description: Acquisition of Parkland:
• Northeastern Frederick County 150-200 acres
• Western Frederick County 150-200 acres
• Eastern Frederick County 150-200 acres
Capital Cost: $11,803,000
Justification: This project would meet the recreation needs of the Frederick County population.
Construction Schedule: Land acquisition FY 21/22 with the remainder beyond FY 23
PRIORITY 14 – S. Sherando Park Development
Description: This project completes the development vision for the area of Sherando Park located south of Route 277. This vision
is expressed in the 2002 Sherando Park Master Plan update. Included are rectangular play fields, skate park, roadway and par king,
and restroom.
Capital Cost: $2,035,000
Justification: This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a
recreational facility, it will be used by the Frederick County School System.
Construction Schedule: Long range planning objective – beyond FY23
PRIORITY 15 - Fleet Trail Vehicles
Description:
Bus #1 – 40-50 Passenger Bus
Bus #2 – 30-40 Passenger Bus
Van #1 – 12 Passenger Van
Capital Cost: $307,000
Justification: To offer a comprehensive package of trips where the popu lation of Frederick County could begin to rely on the Parks
and Recreation Department to meet their trip needs.
Construction Schedule: Long range planning objective – beyond FY23
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PRIORITY 16 - N Sherando Park - Area 1 Development
Description: This project completes the development vision for the NW area of Sherando Park located north of Route 277. This
vision is expressed in the 2016 North Sherando Park Master Plan update. Included are multi -use trail, mountain bike trails, pavilions,
bike pump track, dog parks, roadway and parking.
Capital Cost: $2,220,000
Justification: This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a
recreational facility, it will be used by the Frederick County School System. This project is intended to meet the needs of the
community as identified in the 2017 Frederick County Parks and Recreation Community Survey.
Construction Schedule: Long range planning objective – beyond FY23
PRIORITY 17 – N Sherando Park Area 2 Development
Description: This project completes the development vision for the NE area of Sherando Park located north of Route 277. This
vision is expressed in the 2016 North Sherando Park Master Plan update. Included are multi -use trail, mountain bike trails,
restrooms, pavilions, roadway and parking.
Capital Cost: $2,273,000
Justification: This facility would provide recreational opportunities for the entire Frederick County area. This project is intended to
meet the needs of the community as identified in the 2017 Frederick County Parks and Recreation Community Survey.
Construction Schedule: Long range planning objective – beyond FY23
PRIORITY 18 – Indoor Ice Rink
Description: The Ice Rink project would be approximately 40,000 square feet and include an indoor area large enough to
accommodate a single 200’ x 85’ ice rink, locker rooms, party/meeting rooms, and concession area and would need approximately
10 acres to construct. This facility should be located on property owned or proff ered to the County. The above ice rink may be
collocated with other compatible uses should opportunities arise, reducing the acreage demand.
Capital Cost: $6,180,000
Justification: There are no public indoor ice rinks in Frederick County and County residents currently must travel over one hour to
use an indoor ice facility. By constructing the indoor ice rink, it would permit the department to meet competition needs,
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instructional needs, citizen programming and leisure demands as well as provide a nucle us to attract new businesses to the
community. This facility would be available to all area residents. The construction of this project will provide a facility to offer year-
round recreational programming for the residents of Frederick County. This proj ect is intended to meet the needs of the community
as identified in the 2017 Frederick County Parks and Recreation Community Survey. The Indoor Ice Rink facility should be loc ated in
an area convenient to the major transportation corridors of the County. However, as an alternative, one of the two county regional
parks could be used to house the facility, since these locations are already identified as centers for recreation programs an d
activities.
Construction Schedule: Long range planning objective – beyond FY23
PRIORITY 19 - Indoor Ice Rink
Description: The Ice Rink project would be approximately 40,000 square feet and include an indoor area large enough to
accommodate a single 200’ x 85’ ice rink, locker rooms, party/meeting rooms, and concession a rea and would need approximately
10 acres to construct. This facility should be located on property owned or proffered to the County. The ice rink may be co -located
with other compatible uses should opportunities arise, reducing the acreage demand.
Capital Cost: $6,180,000
Justification: There are no public indoor ice rinks in Frederick County and county residents currently must travel over one hour to
use an indoor ice facility. By constructing the indoor ice rink, it would permit the department to meet competition needs,
instructional needs, citizen programming and leisure demands as well as provide a nucleus to attract new businesses to the
community. This facility would be available to all area residents. The construction of this project will provid e a facility to offer year
round recreational programming for the residents of Frederick County. This project is intended to meet the needs of the community
as identified in the 2017 Frederick County Parks and Recreation Community Survey. The Indoor Ice Rink facility should be located in
an area convenient to the major transportation corridors of the County. However, as an alternative, one of the two county regional
parks could be used to house the facility, since these locations are already identified a s centers for recreation programs and
activities.
Construction Schedule: Long range planning objective – beyond FY23
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Handley Regional Library Project Priority List
PRIORITY 1 - Frederick County Library Branch - Gainesboro
Description: Construction of a 4,000 to 5,000 sq.ft. branch library, either as a standalone facility or co-located with a planned
Frederick County facility (the new middle school). Initial parking should be for at least 50 vehicles. The proposed locatio n would be
on school grounds on Route 522 in the Gainesboro District, but this could change depending on patterns of library use and on
whether donated land could be located or if co-located with a Frederick County project already in the early planning stage. This
projected branch would fit per discussions with FCPS on existing property and a preliminary study was done a few years ago.
Capital Cost: $1,749,034
Justification: This branch would serve citizens living in this growing area. In 2016-2017 Frederick County citizens of all ages
checked out 474,664 items. 37,426 Frederick County residents have library cards and averaged 63.68% of all materials checke d out
of the regional system. 3,018 Frederick County residents, adults and children, registered for library cards for the firs t time in 2016-
2017. Of Frederick County residents over five years of age (when you can get a library card), approximately 47% of the tota l have
library cards. This population group is not close to a library in the regional system. The Library will pr ovide materials and
programming for citizens from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime
source for homework help since it will be open nights and on weekends when school libraries are clos ed. The library will supply
computer access via Wi-Fi and via desktop/laptop computers for word processing, other office applications and for internet usage.
There will be a meeting room of 425 square feet in which area groups can meet.
Construction Schedule: Completion in FY 21/22
PRIORITY 2 - Frederick County Library Branch - South Library
Description: Construction of a 10,000 sq.ft. branch library. Initial parking should be for a minimum of 35 vehicles. The proposed
location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of
the land of 3 to 4 acre or collocated with the new High School projected to be built in the same area.
Capital Cost: $3,043,235
Justification: This branch would serve citizens living in this growing area. In 2016-2017 Frederick County citizens of all ages
checked out 474,664 items. 37,426 Frederick County residents have library cards and averaged 63.68% of all materials checke d out
of the regional system. 3,018 Frederick County residents, adults and children, registered for library cards for the first time in 2016 -
2017. Of Frederick County residents over five years of age (when you can get a library card), approximately 47% of the tota l have
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library cards. This population group is not close to a library in the regional system. This area also lacks a community center that a
library with meeting room could help fill this need. The Library will provide materials and programming for patrons from tod dlers to
senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be
open nights and on weekends when school libraries are closed. The library will supply computer access via Wi -Fi and via
desktop/laptop computers for word processing, other office applications and for Internet usage. There will be a meeting room of
425 square feet in which area groups can meet.
Construction Schedule: Long range planning objective – beyond FY23
PRIORITY 3 - Frederick County Library Branch - Senseny/Greenwood
Description: Construction of a 10,000 sq.ft. branch library with expansion possible to 15,000 square feet. Initial parking should be
for a minimum of 65 vehicles. The proposed location is yet to be determined and is dependent on future development. The first
step of the project would be the acquisition of the land of 5 to 8 acres.
Capital Cost: TBD
Justification: This branch would serve citizens living in this growing area. In 2016-2017 Frederick County citizens of all ages
checked out 474,664 items. 37,426 Frederick County residents have library cards and averaged 63.68% of all materials checke d out
of the regional system. 3,018 Frederick County residents, adults and children, registered for lib rary cards for the first time in 2016-
2017. Of Frederick County residents over five years of age (when you can get a library card), approximately 47% of the tota l have
library cards. This population group is not close to a library in the regional system . This area also lacks a community center that a
library with meeting room could help fill this need. The Library will provide materials and programming for patrons from tod dlers to
senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be
open nights and on weekends when school libraries are closed. The library will supply internet, Wi-Fi, and desktop/laptop access for
word processing and other office applications for job searching, business, entertainment, etc. usage. There will be a meeting room
of 500 square feet in which area groups can meet.
Construction Schedule: Long range planning objective – beyond FY23
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County Administration Project Priority List
PRIORITY 1 - Albin Citizens Convenience Site
Description: The relocation of the Albin citizens’ convenience site to property located within the Sunnyside/Albin community is
projected for FY 19/20. A fenced two-acre site is proposed in close proximity to the existing site. Property has not been secured for
relocation. The project will require several months to complete including fencing, earthwork, retaining walls, electric, equi pment,
lighting, paving and landscaping.
Capital Cost: $1,359,000
Justification: During August of 2017, 17,006 vehicles visited the Albin facility, making it the single most utilized solid waste facility
outside of the landfill. This represents a five percent increase in usage over 2016. Each year, traffic counts continue to ri se as the site
serves a geographic area extending from Sunnyside to Cedar Creek Grade westward to Gainesboro. It is easily accessible from Route
37 and North Frederick Pike.
The total number of vehicles using the facility, an average of 654 per day. On weekends, this number can approach almost 900
vehicles. As trash disposal and the resulting traffic continue to increase, the present infrastructure will be unable to safe ly serve the
public. During holidays, the site requires two attendants in order to efficiently move traffic . However, lines still back out onto Indian
Hollow Road during holidays and some weekends, creating a hazard noted several times by the Sheriff’s Office.
For residents living between Cedar Creek Grade and Apple Pie Ridge Road, curbside pickup is costly, prompting heavy utilization of
the convenience site which attracts a mix of users from the suburbs and rural community. A number of users are those from the
more western end disposing of their trash when traveling into Winchester. Avid recyclers from Westm inster-Canterbury,
Shenandoah University, Shenandoah’s Pharmacy School and SU students living in nearby townhomes also frequent the facility.
Construction Schedule: Completion in FY 19-20
PRIORITY 2 - Gore Citizens Convenience Site
Description: The project will expand refuse capacity in the Gore community by installing a surplus trash compactor. Installation of
a compactor at Gore will drive down collection costs at the site where trash is now collected in 10 8 -yard boxes. In order to
accomplish this, and account for improved traffic flow and the construction of compactor and recycling staging areas, the sit e will be
expanded onto an adjoining parcel already owned by the County.
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Capital Cost: $645,000
Justification: A total of 3,056 vehicles utilized the facility during the month of August 2017. On a typical Saturday, usage peaks at
151 vehicles.
The project will pay for itself in lower refuse collection costs through compaction of solid waste before transport. Also, wi th a
compactor in place, refuse will be contained in an enclosed receiver can, reducing blowing litter and odor and vectors, all of which
can be a challenge when using open collection cans.
The project will also provide much-needed capacity during heavy flow times such as weekends and holidays. All 10 containers now
fill to capacity during Saturdays and Sundays. Numerous times, the site has closed early on Sundays when capacity is reached. A 40-
yard roll-off container is used during holidays to contain excess trash and pulled multiple times, another additional expense. An
upgraded site will meet the current and future solid waste needs of the Gore community.
Construction Schedule: Completion in FY 20-21
PRIORITY 4 - General Government Capital Expenditures
Description: This project consists of a revolving fund in the amount of $1,000,000 for the benefit of General Governmental Capital
Expenditures. It is the intention of this capital expenditure fund to be for the purpose of purchasing capital equipment for
governmental agencies and to allow for improvements to general governmental facilities. Such expenditures may be less than the
established $100,000 departmental threshold. It was determined that the inclusion of such a project would be beneficial in en suring
that this significant capital expense is identified in the County’s capital planning and budget process. This project is for the benefit of
the County Governmental Entities participating in the CIP but does not include individual Volunteer Fire and Rescue Companie s.
Capital Cost: $1,000,000
Justification: The inclusion of this capital expenditure fund for the purpose of purchasing capital equipment for governmental
agencies and to allow for improvements to general governmental facilities will enable the County to meet the requirements of the
Code of Virginia with regards to the collection and disbursement of cash proffers accepted on behalf of the governmental enti ties.
Construction Schedule: N/A
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PRIORITY 5 - County/School Board Administration Building
Description: This project consists of a County/School Board Administration Building, to be located generally in the County’s Urban
Development Area. The Joint Administrative Office Complex project is for a new 150,000 square foot office building shared with the
County Schools Administration. The Schools’ portion would be 50,000 square feet.
Capital Cost: TBD
Justification: The inclusion of this capital facility will allow for improvements to general governmental facilities and services for the
benefit of the residents of Frederick County and will meet the increasing need for office space, meeting space, and government
services in an accessible location.
Construction Schedule: TBD
PRIORITY 6 - Joint Judicial Center New Facility
Description: This new project consists of a new future Joint Judicial Center Facility to be located generally in the City of Winchester
or in the County’s Urban Development Area.
Capital Cost: TBD
Justification: The inclusion of this capital facility will allow for improvements to gener al governmental facilities and services for the
benefit of the residents of Frederick County and will meet the increasing need for office space, meeting space, and governmen t
services in an accessible location. The need for this project has been establishe d through ongoing communication with the court
system and the City of Winchester.
Construction Schedule: TBD
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Fire & Rescue Project Priority List
PRIORITY 1- Shenandoah Valley Regional Public Safety Training Center
Description: Construct a Regional Public Safety Training Center potentially consisting of an administrative building, multi-story burn
building, multi-story training tower, vehicle driving range, shooting range, and numerous other training props. This project will
incorporate emergency medical services, fire, hazardous materials, rescue, law enforcement, industrial, and educational institutions
located in Clarke County, Frederick County, Shenandoah County, Warren County, Winchester City, State Agencies, Federal Agenci es,
and potentially jurisdictions within the State of West Virginia.
The Training Center will be located in the area central to the region which is the Middletown area of Frederick County. This area will
facilitate necessary access by all participating agencies and jurisdictions , as well as, be incorporated into the existing facilities of the
Lord Fairfax Community College and the Rappahannock Regional Criminal Justice Academy – Middletown Campus. The Training
Center will require between eighty (80) to one hundred (100) acres to facilitate the required buildings, associated props, and other
training areas.
The determination for the exact buildings, associated props, and training areas will be determined by the agencies needs asse ssed
by the Public Safety Training Center Questionna ire that was distributed in July 2007. The proposed Training Center will be developed
in a phased approach based on the strategic needs of the Northern Shenandoah Valley Region. The exact size, square footage, a nd
capacity of the buildings, associated props, and training areas will also be determined by the agencies as well as designed the meet
the specifications of the regulatory authorities within the Commonwealth of Virginia.
Capital Cost: $31,175,000
Justification: This project will facilitate realistic training in today’s modern environment for emergency services and industrial
personnel located throughout the Northern Shenandoah Valley and expanding into the State of West Virginia. This project will
reinforce existing training programs in those respective agencies and jurisdictions as well as facilitate training that is currently not
available within the Northern Shenandoah Valley which causes students and instructors to travel into the Washington Metropoli tan
region. The number of potential personnel being trained at this Training Center is potentially in the thousands based upon training
statistics provided in July 2007 by the participating agencies.
Construction Schedule: Completion in FY 22-23
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PRIORITY 2 - Frederick County Fire & Rescue Station 22
Description: Construct a two bay Fire and Rescue Station with satellite Sheriff’s Office and County office space for Treasure,
Commissioner of the Revenue, and BOS office with meeting room. The station will be located in the area of Fairfax Pike, Whit e Oak
Road and Tasker Road to provide service for the heavy growth area east of Stephens City. An approximate three -acre site will be
needed to accommodate this facility. The fire station will be approximately a 10,000 sq .ft. facility to house an engine and
ambulance. Those who would occupy the facility will determine the size of the satellite offices.
Capital Cost: $3,400,000
Justification: This development is scheduled to be an active adult resort gated community with age restrictions on 80% of the
homes above 55 and the other 20% above 45. The developer‘s master plan will allow for 2130 individual dwelling units using a mix of
housing types.
Construction Schedule: Completion in FY 21-22
PRIORITY 3 - Frederick County Fire and Rescue Station 22 Apparatus
Description: Purchase one (1) custom pumper equipped and one (1) custom Type I Advanced Life Support (A.L.S.) capable
ambulance equipped to be assigned to Fire and Rescue Station 22.
Capital Cost: $1,100,000
Justification: This fire and rescue apparatus will be assigned to Fire and Rescue Station 22 located on Fairfax Pike East in the
Stephens City area of Frederick County. The pumper will be built to N.F.P.A. 1901 specifications and equipped with all of the
required and necessary equipment to function as a Class A Pumper. The ambulance will be built to the Federal KKK -A-1822E
specifications and equipped with all of the required and necessary equipment to function as an Advanced Life Support ambulanc e.
This fire and rescue apparatus is needed due to the fact that the Fire and Rescue Department currently owns one (1) pumper and
one (1) ladder truck that are twenty (20) plus years of age and already assigned to other functions. The currently owned fire and
rescue apparatus would not endure the demands p laced on it while being assigned to a high call volume.
Construction Schedule: Completion in FY 21-22
PRIORITY 4 - Fire and Rescue Station 23 / Annex Facilities
Description: This project consists of a 10,000 square foot fire station to accommodate 4 pie ces of emergency equipment, and to
house living and sleeping areas for staff. This project could also include satellite offices for the Frederick County Sheriff ’s Office,
Treasurers Office, and Commissioner of Revenue as well as a meeting room for County S upervisor meetings with their constituents
34
with an additional 2000 square feet of building area. A two and ½ acre parcel should be sufficient for building, parking and amenities
for approximately 20 to 30 persons.
The project is located at Crosspointe Center at the end of current Route 37 South, an area of proposed high density residential
development, and commercial development.
Capital Cost: $3,700,000
Justification: As commercial and residential developments continue to expand in this area of Frederick County, and with the
increased traffic on Route 37 and I-81, the calls for emergency services increases as well. To address the needs of the growing
community and to maintain efficient response times, the addition of a new fire and rescue station is neede d.
Construction Schedule: Completion in FY 21-22
Fire & Rescue Company Capital Project Requests
Capital Equipment Fire & Rescue – Vehicles & Equipment
Description: This new project consists of a revolving fund in the amount of $1,000,000 for the benefi t of Fire and Rescue Services.
It is the intention of this capital expenditure fund to be for the purpose of purchasing additional and replacement capital e quipment
fire and rescue vehicles and equipment. It was determined that the inclusion of such a pro ject would be beneficial in ensuring that
this significant capital expense is identified in the County’s capital planning and budget process. This project is primarily for the
benefit of the individual Volunteer Fire and Rescue Companies.
Capital Cost: $1,000,000
Justification: The inclusion of this capital expenditure fund for the purpose of purchasing additional and replacement capital
equipment fire and rescue vehicles and equipment will enable the County to meet the requirements of the Code of Virgin ia with
regards to the collection and disbursement of cash proffers accepted on behalf of the fire and rescue companies.
Construction Schedule: N/A
Individual Fire & Rescue Company Capital and Capital Equipment Requests.
PRIORITY 1- Greenwood Fire Station – Living Quarters Expansion and Upgrade
Description: The Upgrade / Expand Living Quarters project will include remodeling approximately 4,638 sq.ft. of living space. The
project will upgrade the bunk rooms to accommodate up to 12 individuals, expand the day room to accommodate up to 12
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individuals, expand the male and female bathrooms to accommodate up to 6 individuals each, upgrade the kitchen facilities and add
a training room.
Capital Cost: $610,000
Justification: Greenwood will be remodeling the day room, bunk rooms, and work areas to accommodate the additional Staff and
Volunteers that are providing fire and rescue service. The existing space is outdated and will not accommodate the potential
additional staff that will be assigned to our Station.
Construction Schedule: Completion in FY 18-19
PRIORITY 2- Greenwood Fire Station – Ambulance Replacement
Description: Purchase a replacement ambulance that will meet the current OEMS requirements and to meet the needs of the
community.
Capital Cost: $210,000
Justification: With the call volume of our Station we will be replacing an ambulance. The replacement ambulance will meet the
current KKK 1822 ambulance standards.
Construction Schedule: FY 18-19
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Transportation Committee Project Priority List
Funded Priorities
PRIORITY 1 - Interstate 81, Exit 310 Improvements
Description: Construct improvements to Exit 310 interchange.
Capital Cost: $54,200,000
Justification: This is a regional transportation improvement that will address conge stion in many areas of the County and address
coming development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 2 - Route 277 Widening and Safety Improvements (Ph 1)
Description: Construct a 4-lane divided roadway beginning at I-81 and continuing to Double Church Road. Project would include
realignment of Aylor Road to align with Stickley Drive.
Capital Cost: $35,944,878
Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address
development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 3 -Airport Road Extension, East Tevis Street Extension and Bridge over I -81
Description: Construct a 4-lane divided roadway beginning at Route 522 and going west approximately 0.2 miles to connect to the
road network being constructed by the Russell 150 Development. Construct Airport Road from Route 522 to a roundabout
intersection with the Tevis Extension on the east side of I-81. Project includes bridge over Interstate 81.
Capital Cost: $24,703,788
Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address
development to the surrounding area. The location is as identified by joint planning effort s between the County, VDOT, and the
developer.
Construction Schedule: TBD
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PRIORITY 4 - Renaissance Drive, Phase 2
Description: Construct a connector road and Railroad Crossing between Route 11 and Shady Elm Drive.
Capital Cost: $5,791,500
Justification: This is a transportation improvement that will address congestion at key points along Route 11 and Apple Valley
Drive. This project is identified in Secondary Road Improvements Plan.
Construction Schedule: TBD
PRIORITY 5 - Sulphur Springs Road Intersection Improvement and Widening from Route 50 to the Landfill
Description: Widen Sulphur Spring Road from the intersection with Route 50 to the regional landfill, add paved shoulders for
pedestrians and bicycles, improve the intersection at Route 50.
Capital Cost: $11,956,091
Justification: This project will address capacity and safety improvements to the corridor. This project is identified in Secondary
Road Improvements Plan.
Construction Schedule: Entering design and right-of- way underway.
PRIORITY 6 - Fox Drive
Description: Add additional turning lane(s) to Fox Drive where it intersects with Route 522 North.
Capital Cost: $650,996
Justification: This is a transportation improvement that will address congestion at this intersection.
Construction Schedule: TBD
PRIORITY 7 - Route 277 Right Turn Lane Extension at Warrior Drive
Description: Extend right turn lane for eastbound 277 at the intersection of Route 277 and Warrior Drive. Installation of sidewalk for
pedestrian safety and installation of pedestrian pedestal.
Capital Cost: $476,644
Justification: This improvement would be a significant safety upgrade to this intersection.
Construction Schedule: TBD
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PRIORITY 8- Papermill Road Right Turn Lane Extension at Route 522
Description: Extend right turn bay of Papermill Road (Route 644) where it intersects with Route 522 to alleviate turn bay spillover
that is taking place.
Capital Cost: $507,262
Justification: This improvement would be a significant safety upgrade to this intersection.
Construction Schedule: TBD
Unfunded Priorities
PRIORITY 9 - Planning, Engineering, Right-of-Way and Construction Work for Route 37
Description: This project would be to continue work on the Eastern Route 37 extension. More specifically, to update the
Environmental Impact Statement to the point of a new Record of Decision and to update the 1992 design plans to address the
current alignment, engineering guidelines, and possible interchange improvements. In addition, this allows for advanced
engineering, right-of-way purchase and construction.
Capital Cost: $750,000,000
Justification: This project moves the County closer to completion of a transportation improvement that would benefit the entire
County and surrounding localities.
Construction Schedule: TBD
PRIORITY 10- Interstate 81, Exit 307 Relocation
Description: Construct a relocated Exit 307 interchange.
Capital Cost: $234,255,469
Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address
coming development to the surrounding areas.
Construction Schedule: TBD
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PRIORITY 11 - Route 277 Widening and Safety Improvements (Ph 2)
Description: Construct a 4-lane divided roadway beginning at I-81 and continuing to Sherando Park. Project would include
realignment of Aylor Road to align with Stickley Drive.
Capital Cost: $25,428,550
Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address
development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 12- Redbud Road Realignment and Exit 317 Ramp Realignment
Description: Realign Redbud Road from its current location through development land in the vicinity of Route 11 North and
Snowden Bridge Boulevard and Relocate the I-81 Exit 317 NB ramp to the current location of the Redbud Road/Route 11
intersection.
Capital Cost: $11,239,132
Justification: This is a transportation improvement that will have significant impact on Eastern Frederick County. This project is
identified in the adopted Eastern Road Plan.
Construction Schedule: TBD
PRIORITY 13 - Route 11 North Widening to 6 Lanes from Snowden Bridge Boulevard to Old Charlestown Road
Description: Route 11 North of Snowden Bridge Boulevard is currently primarily a two-lane roadway. This project would widen that
facility to a 6-lane divided roadway with turn lanes where appropriate.
Capital Cost: $28,346,120
Justification: This is a transportation improvement that will provide a significant capacity upgrade to address congesti on on the
Route 11 Corridor. This project is identified in the adopted Eastern Road Plan.
Construction Schedule: TBD
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PRIORITY 14- Warrior Drive Extension
Description: Construct a 4-lane divided roadway beginning at Route 277 where Warrior Drive intersects from the north and
continuing that roadway south and west to intersect with I -81 at the location of the relocated Exit 307 interchange.
Capital Cost: $47,000,000
Justification: This is a regional transportation improvement that will address congesti on in the Southern Frederick area and address
development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 15 - Channing Drive Extension
Description: Construct a 4-lane divided roadway beginning at Senseny Road where Channing Drive intersect s from the north and
continuing that roadway south to intersect with Route 50 East at Independence Drive.
Capital Cost: $45,000,000
Justification: This project has been identified in the Eastern Road Plan, and will address congestion in Eastern Frederick County and
address development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 16 - Brucetown Road/Hopewell Road Alignment and Intersection Improvements
Description: Realign Brucetown Road to meet Hopewell Road at Route 11. Improvements to this intersection will address
comprehensive planned development’s traffic generation in the area.
Capital Cost: $3,800,000
Justification: This is a transportation improvement that will have significant impact on the Route 11 corridor. The location is
identified by joint planning efforts between the County and VDOT.
Construction Schedule: TBD
PRIORITY 17- Widening of Route 11 North to the West Virginia State Line
Description: Improve Route 11 to a divided 4 and 6-lane facility as detailed in the Eastern Road Plan.
Capital Cost: $192,000,000
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Justification: This is a regional transportation improvement that will address congestion over a large area of the County and
address development to the surrounding area. This project improves the safety for the tra veling public by reducing congestion and
improving the flow of traffic.
Construction Schedule: TBD
PRIORITY 18 - Senseny Road Widening
Description: Widen Senseny Road to a 4-lane divided roadway. This project is not dependent upon, but is being coordinated with
the implementation of Route 37, Channing Drive, and development in the area.
Capital Cost: $67,000,000
Justification: This is a transportation improvement that will have significant impact on Eastern Frederick County. This project is
identified in the adopted Eastern Road Plan.
Construction Schedule: TBD
PRIORITY 19 - Inverlee Way
Description: Construct a 4-lane divided roadway beginning at Senseny Road and going south to Route 50 East. This project is being
planned in conjunction with improvements to Senseny Road and surrounding development.
Capital Cost: $27,300,000
Justification: This is a regional transportation improvement that will address congestion and provide an additional needed link
between Senseny Road and Route 50 East.
Construction Schedule: TBD
PRIORITY 20 - Warrior Drive Extension from Route 37 Crosspointe South to Existing Terminus
Description: 4-lane roadway from the Route 37 extension in the Crosspoint e Development south to the existing terminus of Warrior
Drive.
Capital Cost: $33,500,000
Justification: This improvement would be concurrent with a Route 37 extension and would provide significant congestion relief at
Exit 307 as well as Tasker Road at Exit 310
Construction Schedule: TBD
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PRIORITY 21 - Senseny Road Turn lanes at the Intersection of Senseny Road and Crestleigh Drive
Description: Improvements to the intersection of Senseny Road (657) and Crestleigh Drive to include turn lanes and potential
signalization. This project would add left and right turn lanes to Se nseny Road at the intersection of Crestleigh and potentially a full
signalization of the intersection.
Capital Cost: $2,548,579
Justification: This improvement would be a significant safety upgrade to this intersection.
Construction Schedule: TBD
PRIORITY 22 - Frederick County Eastern Road Plan
Description: This project is intended to address all of the planned transportation improvements in the County Comprehensive Plan,
Eastern Road Plan that are not noted individually above.
Capital Cost: TBD
Justification: This project prepares the County for future development by addressing the projects needed to support that
development in a manner consistent with the Comprehensive Plan.
Construction Schedule: N/A
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Winchester Regional Airport Project Priority List
PRIORITY 1 - New General Aviation Terminal Building, Site Work and Parking Lot – Design and Build
Description: The Winchester Regional Airport proposes construction of a new general aviation terminal building. The new facility
will be constructed in a new location slightly south of the existing terminal building.
Capital Cost: $5,522,400
Justification: Since its opening in the early 1990s, the general aviation terminal building for the Winchester Regional Airport has
had only limited interior work completed. Interior repairs are necessary due to extensive usage and some damage from water
leaking from the roof prior to its replacement in the Spring of 2006 by necessity. The heating and cooling systems are approa ching
25 years in age and are nearing the end of their useful life. The exterior of the terminal building is made from drivet that has failed in
many areas and is generally in fair to poor condition and is costly to repair or maintain. In addition, the windows are not e nergy
efficient and several of the window seals have failed. In 2008, a preliminary study was completed to examine needs and costs to
renovate the existing terminal building. After review of the study, the WRAA determined it would be more economical to build a
new energy efficient building slightly east of the existing terminal. The proposed location of the project will allow enough room to
build out a new transient apron during the taxiway relocation project.
Construction Schedule: Completion in FY 21-22
PRIORITY 2 – Taxiway “A” Relocation – Design and Construction (Multiyear)
Description: The relocation of Taxiway A is part of the overall Airport upgrade to meet safety design standards for a Group III
aircraft. This relocation will improve the serviceability and safety of the airport in regards to ground operations for larger jet aircraft.
Due to the complex task of relocating the entire 5,500’ taxiway, the project has been broken down into two phases – Phase I will
begin at the 32 approach end of the runway and continue to the terminal building located midfield. Phase II will continue from the
terminal building to the approach end of runway 14. The project will be broken down into sections within the phases based on
pavement conditions, demand and availability of funding from the Federal Aviation Administration.
Capital Cost: $16,270,000
Justification: The relocation of Taxiway A is to meet FAA safety design standards for larger aircraft currently using the airport. This
project also will improve the serviceability of the Airport for larger aircraft wishing to use the airport.
Construction Schedule: Completion in FY 22-23
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PRIORITY 3 – Land Parcel 64B-A-51 (Moreland)
Description: The Winchester Regional Airport Authority proposes to acquire Parcel 64B-A-51 (Moreland) on Bufflick Road to meet
FAA design standards for Runway 14 Safety Area. These parcels are critical to airport development because of the close proxim ity
within or near the airport primary surfaces.
Capital Cost: $175,000
Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple
property located within the Primary Surfaces. There are currently more than 120 aircraft based at the Winchester Regional Air port.
The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired
and vertical obstructions are minimized.
Construction Schedule: Completion in FY 18-19
PRIORITY 4 – Land Parcel 6B-A-33A (Beaver)
Description: The Winchester Regional Airport Authority proposes to acquire Parcel 6B-A-33A (Beaver) on Bufflick Road to meet
FAA design standards for Runway 14 Safety Area. These parcels are critical to airport development because of the close proxim ity
within or near the airport primary surfaces.
Capital Cost: $125,000
Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple
property located within the Primary Surfaces. There are currently more than 120 airc raft based at the Winchester Regional Airport.
The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acq uired
and vertical obstructions are minimized.
Construction Schedule: Completion in FY 18-19
PRIORITY 5 – Land Parcel 64B-A-40 (Rosenberger)
Description: The Winchester Regional Airport Authority proposes to acquire Parcel 64B-A-40 (Rosenberger) on Bufflick Road to
meet FAA design standards for Runway 14 Safety Area. These parcels are critical to airport development because of the close
proximity within or near the airport primary surfaces.
Capital Cost: $175,000
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Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee s imple
property located within the Primary Surfaces. There are currently more than 120 aircraft based at the Winchester Regional Airport.
The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired
and vertical obstructions are minimized.
Construction Schedule: Completion in FY 18-19
PRIORITY 6 – Land Parcel 64-A-69 (Robertson)
Description: The Winchester Regional Airport Authority proposes to acquire Parcels 64-A-69 (Robertson) on Bufflick Road to meet
FAA design standards for Runway 14 Safety Area. These parcels are critical to airport development because of the close proxim ity
within or near the airport primary surfaces.
Capital Cost: $160,000
Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple
property located within the Primary Surfaces. There are currently more than 120 aircraft based at the Winchester Regional Airport.
The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired
and vertical obstructions are minimized.
Construction Schedule: Completion in FY 19-20
PRIORITY 7 – Land Parcel 64-A-60 (Cooper)
Description: The Winchester Regional Airport Authority proposes to acquire Parcels 64-A-60 (Cooper) on Bufflick Road to meet
FAA design standards for Runway 14 Safety Area. These parcels are critical to airport development because of the close proxim ity
within or near the airport primary surfaces.
Capital Cost: $200,000
Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple
property located within the Primary Surfaces. There are currently more than 120 aircr aft based at the Winchester Regional Airport.
The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acq uired
and vertical obstructions are minimized.
Construction Schedule: Completion in FY 19-20
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PRIORITY 8 – Land parcel 64-A-64 (Hott)
Description: The Winchester Regional Airport Authority proposes to acquire Parcels 64 -A-64 (Hott) on Bufflick Road to meet FAA
design standards for Runway 14 Safety Area. These parcels are critical to airport development because of the close proximity within
or near the airport primary surfaces.
Capital Cost: $160,000
Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple
property located within the Primary Surfaces. There are currently more than 120 aircraft based at the Winchester Regional Airport.
The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acq uired
and vertical obstructions are minimized.
Construction Schedule: Completion in FY 19-20
PRIORITY 9 – Land Parcel 64-A-59 (Kyle)
Description: The Winchester Regional Airport Authority proposes to acquire Parcels 64 A-59 (Kyle) on Bufflick Road to meet FAA
design standards for Runway 14 Safety Area. These parcels are critical to airport development because of the close proximity wit hin
or near the airport primary surfaces.
Capital Cost: $175,000
Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple
property located within the Primary Surfaces. There are currently more than 120 aircraft based at the Winchester Regional Air port.
The owners and passengers of these aircraft will have the b enefit of increased safety on the airport once the parcels are acquired
and vertical obstructions are minimized.
Construction Schedule: Completion in FY 20-21
PRIORITY 10 – Bulk Fuel Storage Facility – Design and Build
Description: Construct a new fuel storage facility for expansion and to meet current DEQ and EPA regulations.
Capital Cost: $100,000,000
Justification: When taxiway “A” midfield section is relocated to meet current FAA safety design standards it will cause an
encroachment into the current fuel farm site. The current site does not allow for future expansion or upgrades to meet DEQ and/or
EPA regulations.
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Construction Schedule: Completion in FY 21-22
PRIORITY 11 – North Side Internal Access Road
Description: This project proposes to construct a two lane service road around the end of Runway 14. The road, will be
approximately ½ to ¾ miles in length so that vehicles stay clear of navigational aid critical areas. It’s proposed that the road will be
two lanes.
Capital Cost: $700,000
Justification: The approved airport layout plan shows new development occurring on the north side of the runway. By having
aircraft ground operations and storage on both sides of the airfield (north and south), ground vehicle traffic requiring acce ss to both
sides of the airfield will be generated. The traffic will include fueling truck operations and personnel activities for gener al
maintenance. The FAA encourages the construction of service roads around aircraft activity areas, especially the runways, to
prevent unauthorized ground vehicle access to aircraft movement areas and to promote safer operating environment. The service
road, located on the west side of the airport (Runway 14 end) will accomplish these goas.
Construction Schedule: Completion in FY 22-23
PRIORITY 12 – North Side – Public Access Road and Utilities (Coverstone)
Description: This project proposes to construct a two-lane public access road for the northside future development area.
Capital Cost: $1,300,000
Justification: The approved airport layout plan shows new development occurring on the north side of the runway. Access to the
development site by future tenants and/or the public will have to be from Coverstone Drive. In addition, utilities will be r elocated
during the project. The only way to access the airport property on the north side is from Coverstone Drive. FAA regulations prohibit
vehicle movement through aircraft operating areas by non-airport staff that are trained to follow all federal regulations.
Construction Schedule: Long range planning objective – beyond FY23
PRIORITY 13 – Land Parcel 64B-A-52 (Lee)
Description: The Winchester Regional Airport Authority proposes to acquire Parcel 64 -A-52 (Lee) on Bufflick Road to meet FAA
design standards for Runway 14 Safety Area. These parcels are critical to airport development because of the close proximity within
or near the airport primary surfaces.
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Capital Cost: $175,000
Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple
property located within the Primary Surfaces. There are currently more than 120 aircraft based at the Winchester Regional Air port.
The owners and passengers of these aircraft will have the benefit of increased safety on the ai rport once the parcels are acquired
and vertical obstructions are minimized.
Construction Schedule: Long range planning objective – beyond FY23
(This information may be found on the County’s website www.fcva.us/planning)