PC 10-07-15 Meeting MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on October 7, 2015
PRESENT: June M. Wilmot, Chairman/Member at Large; Roger L. Thomas, Vice
Chairman/Opequon District; Robert S. Molden, Opequon District; Gary R. Oates, Stonewall District; J.
Stanley Crockett, Stonewall District; Kevin Kenney, Gainesboro District; Charles E. Triplett, Gainesboro
District; Lawrence R. Ambrogi, Shawnee District; Greg L. Unger, Back Creek District; J. Rhodes
Marston, Back Creek District; Christopher M. Mohn, Red Bud District; Roderick B. Williams, County
Attorney; Robert Hess, Board of Supervisors Liaison.
ABSENT: H. Paige Manuel, Shawnee District; Charles F. Dunlap, Red Bud District;
STAFF PRESENT: Eric R. Lawrence, Planning Director; Michael T. Ruddy, Deputy Director; John A.
Bishop, Deputy Director Transportation; and Shannon L. Conner, Administrative Assistant.
CALL TO ORDER
Chairman Wilmot called the October 7, 2015 meeting of the Frederick County Planning
Commission to order at 7:00 p.m. Chairman Wilmot commenced the meeting by inviting everyone to
join in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Oates and seconded by Commissioner Thomas, the
Planning Commission unanimously adopted the revised agenda for this evening's meeting.
MINUTES
Upon motion made by Commissioner Oates and seconded by Commissioner Molden, the
Planning Commission adopted the minutes of their September 16, 2015 meeting.
Frederick County Planning Commission Page 3260
Minutes of October 7, 2015
COMMITTEE REPORTS
Transportation Committee — Mtg. 9/28/15
Commissioner Oates reported discussion was held on the valley Pike/Shawnee Drive
Intersection Improvement Study with three different possibilities presented. He noted the committee
recommends the same as the MPO has recommended. Mr. Oates also reported an update was given on
House Bill 2.
City of Winchester Planning Commission — Mtg. 10/6/15
Commissioner Shickle reported a work session was held to discuss the Corridor
Enhancement Districts and the prioritization of these Districts. Ms. Shickle noted they have canceled the
October 2015 meeting.
CITIZEN COMMENTS
Chairman Wilmot called for citizen comments on any subject not currently on the
Planning Commission's agenda or any item that is solely a discussion item for the Commission. No one
came forward to speak and Chairman Wilmot closed the citizen comments portion of the meeting.
PUBLIC HEARING
Rezoning #05-15 Hiatt Run Condos, LLC submitted by GreyWolfe, Inc., to rezone 3.00 acres from
the RA (Rural Areas) District to the RP (Residential Performance) District with proffers. This
property is located eastern side of Martinsburg Pike (Route 11) just before Old Charlestown Road
(Route 761). The property is identified with Property Identification Number 44-A-17 in the
Stonewall Magisterial District.
Action — Recommend Approval
Commissioner Oates would abstain from all discussion on this item for a possible conflict
of interest.
Deputy Director, Michael T. Ruddy reported this request is to rezone 3.00 acres from RA
(Rural Areas) District to RP (Residential Performance) District with proffers. Mr. Ruddy explained the
three acre portion of the property was recently incorporated into an adjacent property, that property
contains the Hiatt Run Condominiums Project which was presented to the PC recently (August 19, 2015)
and the MDP was administratively approved, as well as being reviewed by the Board of Supervisors.
Mr. Ruddy continued, the Applicant has made proffer commitments with the most
significant addressing the residential uses and there not being any additional residential uses on the
Frederick County Planning Commission Page 3261
Minutes of October 7, 2015
property. Mr. Ruddy continued, as highlighted on the GDP (Generalized Development Plan) there is a
trail that has been proffered with this rezoning request. The trail is in addition to the recreational
amenities associated with the Hiatt Run project and it also connects into the adjacent McCann -Slaughter
project. Mr. Ruddy noted this is one of the key proffers.
Mr. Ruddy repotted no additional residential density may be gained with the rezoning of
this property. He noted there will not be any additional residential buildings constructed on the three
acres subject to this rezoning request and all RP (Residential Performance) uses are excluded except:
community center; manager's office; parking; garages; open space; and recreational amenities. Mr.
Ruddy explained there are no anticipated impacts associated with this request.
Mr. Timothy Stowe of Stowe Engineering PLC, representing the Applicant came forward
to answer any questions and address any concerns. There were no questions or comments at this time.
Chairman Wilmot opened the public hearing to citizen comments. No one came forward
to speak and Chairman Wilmot closed the public comment portion of the hearing.
Upon motion made by Commissioner Crockett and seconded by Commissioner Triplett,
BE IT RESOLVED, that the Frederick County Planning Commission does hereby unanimously
recommend approval of Rezoning #05-15 Hiatt Run Condos, LLC, to rezone 3.00 acres from the RA
(Rural Areas) District to the RP (Residential Performance) District with proffers. This property is located
on the eastern side of Martinsburg Pike (Route 11) just before Old Charlestown Road (Route 761). The
property is identified with Property Identification Number 44-A-17 in the Stonewall Magisterial District.
(Note: Commissioners Manuel and Dunlap were absent from the meeting.)
INFORMATION/ DISCUSSION ITEM
2035 Comprehensive Plan Appendix II Review
Deputy Director, Michael T. Ruddy reported over the past several months the
Comprehensive Plans and Programs Committee (CPPC) has reviewed and updated Appendix II —
Background Analysis and Supporting Studies. Mr. Ruddy explained the draft of Appendix II represents
Phase I of the update and includes the following:
• Demographic Analysis (completed in July)
• Economic Analysis (completed in August)
• Land Use Analysis; including SWSA needs analysis with FCSA
strategies, and C&I analysis of the 25/75 Ratio throughout the County
(completed in September)
Mr. Ruddy noted, when compiled with the Geographical Background and Historical
Background components, which have not changed, this constitutes a draft version of Appendix II;
Background Analysis and Supporting Studies. Mr. Ruddy explained the growth rate in Frederick County
is expected to continuously climb and is estimated to be one of the faster growing communities in the
Commonwealth of Virginia. The Weldon Cooper Center for Public Service population projections for
2020, 2030, and 2040 indicate this trend by projecting the population of Frederick County to be 97,192;
Frederick County Planning Commission Page 3262
Minutes of October 7, 2015
119,419; 145,938 in the respective years. Mr. Ruddy noted the projections from the Weldon Cooper
Center are consistent with the Comprehensive Plan. Mr. Ruddy presented a population pyramid
clarifying the color blue for the male population and the color orange for female. He noted the pyramid is
relatively balanced in population.
Mr. Ruddy reported the Land Use Analysis included the Planning Area Analysis and a
review of the UDA (Urban Development Area) Report. Combining these together provides an
understanding of the current make-up of the County in terms of zoning, land use, and residential
development. Mr. Ruddy explained the Land Use Analysis helps to understand the future development of
the County and the demands associated with the growth and development. Mr. Ruddy noted the Planning
Area Analysis has been revised since the 2030 Comprehensive Plan to reflect improvements made. As a
result of this effort, all of the County's Urban Areas are now included in the Planning Area Analysis.
Mr. Ruddy commented GIS Technician, Kristen Twardon has done an outstanding job
with the maps included in the agenda. Mr. Ruddy presented the extensive detailed mapping made
available. Commissioner Oates commended the Planning Department for the maps provided and the
breakdown of all the information on the maps. Mr. Oates feels this is a huge contribution to the
Comprehensive Plan. He commented the effort put forth in providing such detailed maps is greatly
appreciated.
Mr. Ruddy concluded Phase I is complete and the Comprehensive Plans and Programs
Committee will be working with a group of individuals to look at the key chapters of the Comprehensive
Plan for the next Phase.
Commissioner Oates commented regarding the additional homes that we would need to
accommodate for the 2040 growth. He noted most will come from the RA (Rural Area) District and to
keep this in mind when reviewing residential rezonings as to not get carried away. Commissioner
Thomas noted the Planning Commission needs to be careful regarding rezonings and the impacts
associated with transportation services, community services, water, electricity, and schools. He noted the
anticipated growth will be a significant impact on schools. In closing he commented the Planning
Commission should be very judicious in the requirements for development. Commissioner Oates stated
with the detailed mapping provided the utility providers can now see where the anticipated growth may
be.
There were no further questions of comments from the Planning Commission at this time.
OTHER
Planning Director, Eric R. Lawrence reported in December 2013 the Board of
Supervisors took on an initiative called the Business Friendly Study Initiative. He explained some of the
discussion that came from the study was to: look at the development impact models; look at ways to
recognize impacts in the community; recognize the economy at the time; adopt policy to get us to that
point. From this study the Transportation Improvement Credits was adopted by the Board of Supervisors.
Mr. Lawrence explained the premise behind this credit is to recognize projects in the community such as a
rezoning; when they come thru the developer proffers to not only mitigate the transportation impacts the
project is generating but also steps forward to do other transportation improvements. The idea behind the
credit is to recognize this and give the developer credit for the additional values. Mr. Lawrence continued
Frederick County Planning Commission Page 3263
Minutes of October 7, 2015
to date we have not received an application that has requested to use the Transportation Improvement
Credits. He noted there are rezonings coming forward wishing to utilize these credits. Mr. Lawrence
reported at the time of adoption the Board of Supervisors put a two year time frame on this.
Commissioner Thomas requested clarification on the wording regarding the time frame
allowed for the credits. Mr. Lawrence responded the intent is to give the development community two
years from approval by the Board of Supervisors to utilize the credit.
Commissioner Oates commented this could be confusing and suggested any application
that comes forward be addressed by John Bishop for review and agreement on dollar amount.
There were no further comments or questions at this time.
ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner Thomas to
adjourn the meeting. This motion was seconded by Commissioner Oates and unanimously passed. The
meeting adjourned at 7:45 p.m.
Respectfully submitted,
6U�,
J e M. ilmot, Chairman
Eric R.1 Lawrence, Secretary
Frederick County Planning Commission Page 3264
Minutes of October 7, 2015