PC 04-15-15 Meeting MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on April 15, 2015.
PRESENT: June M. Wilmot, Chairman/Member at Large; Roger L. Thomas, Vice
Chairman/Opequon District; Robert S. Molden, Opequon District; Gary R. Oates, Stonewall District; J.
Stanley Crockett, Stonewall District; Lawrence R. Ambrogi, Shawnee District; J. Rhodes Marston, Back
Creek District; Greg L. Unger, Back Creek District; Charles E. Triplett, Gainesboro District; Kevin
Kenney, Gainesboro District; Christopher M. Mohn, Red Bud District; Charles F. Dunlap, Red Bud
District: Roderick B. Williams, County Attorney; Robert Hess, Board of Supervisors Liaison;
David Smith, City of Winchester Liaison.
ABSENT: H. Paige Manuel, Shawnee District
STAFF PRESENT: Eric R. Lawrence, Planning Director; Michael T. Ruddy, Deputy Director; Candice
E. Perkins, Senior Planner; and Shannon L. Conner, Administrative Assistant.
CALL TO ORDER
Chairman Wilmot called the April 15, 2015 meeting of the Frederick County Planning
Commission to order at 7:00 p.m. Chairman Wilmot commenced the meeting by inviting everyone to
join in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Oates and seconded by Commissioner Thomas,
the Planning Commission unanimously adopted the agenda for this evening's meeting.
MINUTES
Upon motion made by Commissioner Oates and seconded by Commissioner Crockett, the
Planning Commission unanimously adopted the minutes of their March 18, 2015 meeting.
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COMMITTEE REPORTS
Comprehensive Plans uroaranzs Committee 'CPPC)104i113i1'a✓ Ptg.
Commissioner Mohn reported discussion continued on the Kernstown Area Plan and the
progress it is making. He also noted Mr. Ruddy gave a briefing on the 2030 Comprehensive Plan updates
and the coordination efforts with the Frederick County Sanitation Authority.
Transportation Committee — 03/23/15 Mtg.
Commissioner Oates reported VDOT gave a presentation on items currently ongoing:
Route 37 update; Exit 310 project starting this month lasting 2 to 3 years; Red Bud Road re -alignment.
He also noted that the Eastern Road Plan update discussion is coming up soon.
City of Winchester Planning Commission — 03/17/15 Mtg.
Commissioner Smith reported the Planning Commission held its annual retreat. He also
noted the next meeting will include: Site improvements to the old Coca Cola Plant; Corridor
Enhancement Certificate of Appropriateness; Capital Improvement Program.
Board of Supervisors Report — 04/08/15 Mtg.
Board of Supervisors' Liaison, Supervisor Robert Hess, reported the Board of
Supervisors met on April 8, 2015 at which time a request was approved for the Discontinuance and
Abandonment of Gold Orchard Road (Route 708). He noted there were no public discussions or
comments on this item.
Citizen Comments
Chairman Wilmot called for citizen comments on any subject not currently on the
Planning Commission's agenda or any item that is solely a discussion item for the Commission. No one
came forward to speak and Chairman Wilmot closed the citizen comments portion of the meeting.
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Minutes of April 15, 2015
PUBLIC HEARING
Ordinance Amendment to the Frederick County Code — Chapter 165 Zoning, Article V — Planned
Development Districts, Part 501— R4 Residential Planned Community District, §165-501.03
Permitted Uses. Revision to the Frederick County Zoning Ordinance to include the OM (Office
Manufacturing Park) District to the permitted uses in the R4 District.
Action — Recommended Approval
Senior Planner, Candice E. Perkins presented an overview of the proposed Amendment.
She noted this is a cleanup effort to the existing zoning ordinance. Ms. Perkins also noted the DRRC
approved this Amendment to move forward at the January 22, 2015 meeting.
Commissioner Oates commented the DRRC has discussed the proposed Amendment
thoroughly and there is no impact to speak of.
Chairman Wilmot called for anyone who wished to speak regarding this Public Hearing
to come forward. No one came forward to speak and Chairman Wilmot closed the public comment
portion of the hearing.
Upon motion made by Commissioner Thomas and seconded by Commissioner Molden
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval of the Ordinance Amendment to the Frederick County Code — Chapter 165 Zoning, Article V —
Planned Development Districts, Part 501 — R4 Residential Planned Community District, § 165-501.03
Permitted Uses. Revision to the Frederick County Zoning Ordinance to include the OM (Office
Manufacturing Park) District to the permitted uses in the R4 District.
(Note: Commissioner Manuel was absent from the meeting.)
Ordinance Amendment to the Frederick County Code — Chapter 165 Zoning, Article II
Supplementary Use Regulations, Parking, Buffer, and Regulations for Specific Uses, Part 202 — Off -
Street Parking, Loading and Access, §165-202.01 Off -Street Parking; Parking Lots. Revisions to
the Frederick County Zoning Ordinance to include the use of permeable paving systems for
parking lots.
Action — Recommended Approval
Senior Planner, Candice E. Perkins reported this request to revise the Frederick County
Zoning Ordinance is to allow the use of permeable paving systems for the construction of parking areas
within all zoning districts. She noted this request will give the construction community another option for
storm water management. Ms. Perkins reported the DRRC discussed this item at their January 22, 2015
meeting, at that time the committee agreed with the revision and sent the item forward for approval.
Commissioner Oates commented it would be helpful to add something to the ordinance
that pertains to a header curb. Ms. Perkins responded there is currently a provision in the ordinance that
allows for the elimination of curb and gutter and referencing the use of a header curb.
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Commissioner Unger inquired is there anything in the ordinance that manages how often
the systems are cleaned and maintained. Ms. Perkins noted they will have to be revi ewed and
maintained by Public Works.
Commissioner Dunlap asked will a maintenance agreement be required. Ms. Perkins
responded yes, there will be an agreement.
Chairman Wilmot called for anyone who wished to speak regarding this public Hearing
to come forward. No one came forward to speak and Chairman Wilmot closed the public comment
portion of the hearing.
Upon motion made by Commissioner Oates and seconded by Commissioner Thomas
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval of the Ordinance Amendment to the Frederick County Code — Chapter 165 Zoning, Article lI
Supplementary Use Regulations, Parking, Buffer, and Regulations for Specific Uses, Part 202 — Off -
Street Parking, Loading and Access, § 165-202.01 Off -Street Parking; Parking Lots. Revisions to the
Frederick County Zoning Ordinance to include the use of permeable paving systems for parking lots.
(Note: Commissioner Manuel was absent from the meeting.)
INFORMATIONAL/DISCUSSION ITEMS:
Master Development Plan #01-15 for Graystone Commerce Center, submitted by Stowe
Engineering, PLC to develop 271.40 acres of land M1 (light Industrial) District with industrial uses.
The subject properties are located on the north side of Redbud Road (Route 661), the east side of
the CSX Railroad, the west side of Milburn Road (Route 662), and the south of McCann's Road
(Route 838) in the Stonewall Magisterial District, and are identified by Property Identification
Numbers 43 -A -158,44-A-26, and 44-A-27.
No Action Required
Commissioner Oates said he would abstain from all discussions on this item due to a
possible conflict of interest.
Senior Planner, Candice E. Perkins presented an overview of the proposal to develop
271.40 acres zoned M1 (light industrial) District with industrial land uses. Ms. Perkins noted this
property was rezoned in 2009 and there was a proffer revision in 2012. Ms. Perkins reported access to
this site will be via a connection to Snowden Bridge Boulevard that would align with an access point
already approved with the North Stephenson, Inc., rezoning application. The initial segment of Snowden
Bridge Boulevard has been constructed and aligns at a signalized intersection of Martinsburg Pike across
from the Rutherford Crossing Shopping Center. She also noted Snowden Bridge Boulevard through the
Graystone property shall be a public street, however; per the proffers, the internal streets shall be private
and their locations determined at the site plan stage.
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Commissioner Unger asked if the right-of-way for Route 37 is permanent or does it have
a deadline. Ms. Perkins responded there is a dedication study period and if that expires there is a
permanent dedication of 225' wide right -of way for Route 37.
2035 Comprehensive Plan Update Timeline
Deputy Planning Director, Michael T. Ruddy presented a timeline for the 5 year review
and update of the 2030 Comprehensive Plan that will take place over the next 12 months. He noted the
goal is to complete the update by spring 2016. The timeline is as follows:
Phase 1
July/August/September — CPPC review and update of Appendix Il; Background Analysis and Supporting
Studies.
• Overview and Demographic Analysis (July)
• Economic Analysis (August)
• Land Use Analysis; 2 key components — including SWSA needs analysis with
FCSA strategies, and C&I analysis of the 25/75 Ratio throughout the County
(September)
Phase 2
October/November/December — CPPC and Blue Ribbon Panel review and update key sections of the
Plan, including;
• Residential Development, Business Development, Transportation, Natural
Resources, Historical Resources, and Public Facilities
Phase 3
January/February — Planning Commission Review of the 2035 update, followed by Board of Supervisors
direction to move forward with additional public outreach
March — Community Meetings
April/May — Public Hearing process and approval
Mr. Ruddy reiterated two key components to be enhanced are; a good evaluation of C&I
ratio of 25/75 and the SWSA analysis. He noted the reinforcement of efforts with Frederick County
Sanitation Authority is important.
2015 PC Retreat Summary
Director of Planning, Eric R. Lawrence asked if there were any questions or concerns in
regards to the PC Retreat Summary. He noted these do not have to be approved by the Planning
Commission and are for informational purposes. There were no questions or concerns raised at this time.
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ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner Thomas to
adjourn the meeting. This motion was seconded by Commissioner Oates and unanimously passed. The
meeting adjourned at 7:25 p.m.
Respectfully submitted,
dne*iVmot. Chairman
Secretary
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