PC 11-02-16 Meeting MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on November 2, 2016.
PRESENT: June M. Wilmot, Chairman/Member at Large; Roger L. Thomas, Vice
Chairman/Opequon District; Robert S. Molden, Opequon District; William H. Cline, Stonewall District;
Lawrence R. Ambrogi, Shawnee District; Greg L. Unger, Back Creek District; J. Rhodes Marston, Back
Creek District; Charles F. Dunlap, Red Bud District; Kevin Kenney, Gainesboro District; Charles E.
Triplett, Gainesboro District; Roderick B. Williams, County Attorney.
ASSENT: Christopher M. Mohn, Red Bud District; H. Paige Manuel, Shawnee District; Gary R. Oates,
Stonewall District.
STAFF PRESENT: Michael T. Ruddy, Director; Candice E. Perkins, Assistant Director; M. Tyler
Klein, Planner; and Shannon L. Conner, Administrative Assistant.
CALL TO ORDER
Chairman Wilmot called the November 2, 2016 meeting of the Frederick County
Planning Commission to order at 7:02 p.m. Chairman Wilmot commenced the meeting by inviting
everyone to join in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Thomas and seconded by Commissioner Dunlap,
the Planning Commission unanimously adopted the amended agenda for this evening's meeting.
MINUTES
Upon motion made by Commissioner Thomas and seconded by Commissioner Cline, the
Planning Commission unanimously adopted the minutes from the October 5, 2016 meeting.
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Minutes of November 2, 2016
COMMITTEE REPORTS
City of Winchester— Mtg.
Mr. Steve Slaughter, Winchester City Planning Commission Liaison, reported at the
November 15, 2016 meeting the proposed items for approval are: 3 Conditional Use Permits and 1
Preliminary Subdivision request.
Board of Supervisors — Mtg.
Board of Supervisors' Liaison, Supervisor Blaine Dunn reported the Board approved a
CUP # 11-16 for Jessica Richardson for an in home daycare. He noted also approved was REZ #10-16
for Miller Hardware.
CITIZEN COMMENTS
Chairman Wilmot called for citizen comments on any subject not currently on the
Planning Commission's agenda or any item that is solely a discussion item for the Commission.
Mr. Patrick Sowers came forward and presented a concern on behalf of Ralph Gregory.
He explained the concerns of Mr. Gregory in that the Kernstown Area Plan does not expand the SWSA.
Mr. Gregory would like to see this expansion per Mr. Sowers.
No one else came forward to speak and Chairman Wilmot closed the citizen comments
portion of the meeting.
INFORMATION/DISCUSSION
2035 Comprehensive Plan Update and the Kernstown Area Plan
No Action Required
Assistant Director, Candice E. Perkins reported this update started in 2015 and has
extended through most of 2016. A number of avenues for this 5 year update were: web -based outreach to
solicit comments; stakeholder and committee reviews; staff and outside editor comments; public input
meetings held in June 2016; presented at the Planning Commission and Board of Supervisor's work
session in August 2016; additional Board input and staff editing to revise the text and reduce the length of
the text in the main document. Ms. Perkins continued the main components of this plan are: the draft of
the 2035 Comprehensive Plan which is the main document; Appendix I which is the Area Plans to include
the update to the Kernstown Area Plan; Appendix 1I which is the Background Analysis and supporting
studies.
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Minutes of November 2, 2016
Ms. Perkins reviewed what has changed with this plan: updated demographics and
statistical data; updated maps and tables; text revisions and simplification of terms; changes to the "Focus
for the Future" and "Goals and Strategies'; expanded text on future business/economic development;
addition of FCSA section; overall reduction in the amount of text.
Ms. Perkins provided mapping of the various Area Plans. Regarding Appendix I and the
Kernstown Area Plan update, Ms. Perkins explained the text has been simplified and edited, updated the
map with adjusted SWSA boundary around previously designated industrial areas, DSA/Sensitive Natural
Area adjustments, as well as land use adjustments.
Ms. Perkins reported the 2035 Comprehensive Plan was discussed and endorsed by the
CPPC in October 2016. She noted Staff is currently waiting on comments from VDOT on the
Transportation chapter (527 Review, State Code requirements). This will then go back to the
Transportation Committee at the November meeting and then back to the Planning Commission with
updates.
Chairman Wilmot inquired how the Planning Commissioners can help. Ms. Perkins
noted asking questions and providing comments is very beneficial. Commissioner Thomas requested a
brief summary of the changes and the impacts to people from the changes. Ms. Perkins explained the
main document has not been edited significantly; the chapters have been cleaned up so that it is more
streamline, reduced text that was repetitive, and overall the content did not change. Regarding the
Kernstown Area Plan and the parcel that was mentioned by Mr. Sowers, Ms. Perkins noted the Kernstown
Area Plan is the same with the adjustment of one parcel; thru studies and public input meetings this is the
land uses that resulted.
Commissioner Thomas inquired if there are a lot of areas that have expanded that show
future commercial areas that do not have sewer and water service areas. Ms. Perkins elaborated, yes,
there are small area plans that do have land uses that are preserving future industrial areas however they
do not currently have capacity or infrastructure in place to serve them at this time.
Chairman Wilmot commented this looks terrific, it reads very well and she commended
Staff for a job well done. Commissioner Marston commented the effort put forth is remarkable and to
read the material is much simpler.
OTHER
Bylaws and Roles and Responsibilities
Chairman Wilmot requested input from all Commission Members and asked them to
prepare any changes or insertions that should be made going forward. She noted items discussed by she
and Mr. Ruddy: Robert's Rule; Tabling; Proffers. She recommended everyone bring their ideas and
suggestions to the next Planning Commission Meeting.
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ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner
Cline to adjourn the meeting. This motion was seconded by Commissioner Kenney and unanimously
passed. The meeting adjourned at 7:30 p.m.
Respectfully submitted,
Jane M. Wilmot, Chairman
✓Michael T. Ruddy, Secretary
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Minutes of November 2, 2016