PC 03-02-16 Meeting MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on March 2, 2016
PRESENT: June M. Wilmot, Chairman/Member at Large; Roger L. Thomas, Vice
Chairman/Opequon District; Robert S. Molden, Opequon District; Gary R. Oates, Stonewall District;
Stanley Crockett, Stonewall District; Lawrence R. Ambrogi, Shawnee District; H. Paige Manuel,
Shawnee District; Greg L. Unger, Back Creek District; J. Rhodes Marston, Back Creek District;
Christopher M. Mohn, Red Bud District; Charles F. Dunlap, Red Bud District; Kevin Kenney,
Gainesboro District; Charles E. Triplett, Gainesboro District; Roderick B. Williams, County Attorney;
Blaine Dunn, Board of Supervisors Liaison.
ABSENT: None
STAFF PRESENT: Michael T. Ruddy, Director; Candice E. Perkins, Assistant Director; and Shannon
L. Conner, Administrative Assistant.
CALL TO ORDER
Chairman Wilmot called the March 2, 2016 meeting of the Frederick County Planning
Commission to order at 7:00 p.m. Chairman Wilmot commenced the meeting by inviting everyone to
join in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Oates and seconded by Commissioner Thomas, the
Planning Commission unanimously adopted the agenda for this evening's meeting.
MINUTES
Upon motion made by Commissioner Oates and seconded by Commissioner Dunlap, the
Planning Commission unanimously adopted the minutes of their February 3, 2016 meeting.
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COMMITTEE REPORTS
Development Review and Regulations Committee (DRRC) — Mtg. 2/25/16
Commissioner Unger reported the committee held an election of officers; Mr. Unger was
I',.
re-elected as Chairman and Kevin-C�essn vas re-elected as Vice Chairman. The Committee held a
dedication of public utility lots and rural preservation lots. Mr. Unger noted the Sanitation Authority may
want to put a water tank on one of these lots. Mr. Unger concluded a CUP for a flea market was
discussed and the committee was not in favor of this.
City of Winchester Planning Commission
Commissioner Slaughter reported a Public Hearing will be held at the next meeting to
consider changes to the PUD zoning ordinance with the intent to lessen the maximum density allowed
and will allow bonus density percentages that are tied specifically to certain aspects of the development.
Board of Supervisors Report — Mtg. 2/24/16
Board of Supervisors' Liaison, Supervisor Blaine Dunn reported the Board approved a
permit for a lawn festival at Opequon Presbyterian Church. He noted the Board also approved the
rezoning for the Winchester Izaak Walton League shotgun range.
CITIZEN COMMENTS
Chairman Wilmot called for citizen comments on any subject not currently on the
Planning Commission's agenda or any item that is solely a discussion item for the Commission. No one
came forward to speak and Chairman Wilmot closed the citizen comments portion of the meeting.
PUBLIC HEARING
Rezoning #01-16 for 84 Lumber submitted by Pierce Hardy Limited Partnership, to rezone 10.0
acers from the B-3 (Industrial Transition) District with Proffers to the M-1 (Light Industrial)
District with Proffers. The property is located at 240 Yardmaster Court, off of Martinsburg Pike
(Route 11 North) in the Stonewall Magisterial District, and is identified by Property Identification
Number 44 -A -75B
Action — Recommend Approval
Assistant Director, Candice E. Perkins reported this is a rezoning application to rezone 10
acres from the B3 (Industrial Transition) District to the Ml (Light Industrial) District with proffers. Ms.
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Minutes of March 2, 2016
Perkins continued this application proposes to revise the proffers of Rezoning #02-05 to allow the site to
be used for a truss manufacturing plant. Ms. Perkins reviewed a locations map of the site.
Ms. Perkins presented a background on Rezoning #02-05 which originally rezoned the
entire property from the RA (Rural Areas) District to the B3 (Industrial Transition) District. She noted
included in that application was: a building cap on the entire site of 555,000 square feet; use limitations
consisting of office, building/lumber store, wholesale warehouse, and self -storage facilities; maximum
vehicle trips per day of 4,603 for the development. Ms. Perkins reported the proffer revision for the 10
acre site restricts the trips per day to 1,393 which are consistent with the approved 84 Lumber site plan
that was approved years ago. She noted there is also a restriction for the truss manufacturing facility due
to a proffered site plan. Ms. Perkins shared a trip generation summary with the Planning Commission and
noted the significant reduction in trips.
Ms. Perkins reported the Northeast Land Use Plan identifies the property with a
commercial land use designation; while the requested industrial zoning being presented is inconsistent
with the comprehensive plan, the proposed use is generally consistent with the commercial designation
and is very restrictive and assured through the proffer statement. Ms. Perkins continued the truss
manufacturing is part of the 84 Lumber Company and it is relatively similar to the lumber yard they had
before however manufacturing of trusses is not allowed in the B3 (Industrial Transition) District. She
concluded the applicant has proffered a site plan which limits the use of the site to the truss manufacturing
facility therefore the impacts associated with the change of use have been limited by the proffer
statement.
Commissioner Unger asked if the store would be re -opened on site. Ms. Perkins noted
the store will not be re -opened at this time.
Mr. Frank Kelcha, Vice -President of Manufacturing for 84 Lumber spoke on behalf of
the Applicant. He feels opening the facility will be beneficial to the company as well as the County. He
hopes to be able to employ approximately 70 people. Mr. Kelcha noted this will help the area prosper.
Ms. Debbie Schwab, real estate counsel for 84 Lumber reiterated the jobs the company
plans to bring to the area with the truss facility. She noted the intent is to employ 65-70 people with an
average annual salary of $31,800.
Commissioner Oates inquired if a store may be opened in the future. Mr. Kelcha noted at
this point a store is not in the plans.
Commissioner Marston asked if manufacturing of the trusses is primarily for the local
area or will they be shipped elsewhere. Mr. Kelcha explained the trusses will be used locally as well as
shipped to various locations.
Chairman Wilmot called for anyone who wished to speak regarding this Public Hearing
to come forward at this time. No one came forward to speak and Chairman Wilmot closed the public
comment portion of the hearing.
Upon motion made by Commissioner Crockett and seconded by Commissioner Oates
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval of Rezoning #01-16 for 84 Lumber submitted by Pierce Hardy Limited Partnership, to rezone
10.0 acers from the B-3 (Industrial Transition) District with Proffers to the M-1 (Light Industrial) District
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Minutes of March 2, 2016
with Proffers. The property is located at 240 Yardmaster Court, off of Martinsburg Pike (Route 11 North)
in the Stonewall Magisterial District, and is identified by Property Identification Number 44 -A -75B.
OTHER
Director, Michael T. Ruddy presented an overview of the planned Planning Commission
Retreat to be held April 20, 2016. He noted the retreat will be held from 6:00-9:00 pm in Board Room.
Mr. Ruddy welcomed thoughts, comments, and ideas from the Planning Commission Members that may
want to be included on the agenda.
Mr. Ruddy noted a few topics already planned: 2035 Comprehensive Plan; Conditional
Use Permits; changes to Rezonings; Planning Commission and Board of Supervisor projects; and
Transportation
Chairman Wilmot commented this is a wonderful time to share thoughts and ideas. She
encouraged everyone to participate.
Commissioner Oates asked if the Kernstown Area Plan will be a topic. Mr. Ruddy
responded yes and will be incorporated with the Comprehensive Plan.
Commissioner Crockett asked if it would be appropriate to invite others such as
representatives and the Sanitation Authority. Mr. Ruddy responded after the agenda is in place we can
then decide who we may want to invite.
ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner Oates to adjourn
the meeting. This motion was seconded by Commissioner Crockett and unanimously passed. The
meeting adjourned at 7:20 p.m.
Respectfully submitted,
0- LA� /-� I �'i
gne M. Wilmot, Chairman
`Michael T. Ruddy, Secretary
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Minutes of March 2, 2016