PC 07-06-16 Meeting MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on July 6, 2016.
PRESENT: June M. Wilmot, Chairman/Member at Large: Roger L. Thomas, Vice
Chairman/Opequon District; Gary R. Oates, Stonewall District; William H. Cline, Stonewall District;
Lawrence R. Ambrogi, Shawnee District; Greg L. Unger, Back Creek District; Christopher M. Mohn,
Red Bud District; Charles F. Dunlap, Red Bud District; Kevin Kenney, Gainesboro District; Charles E.
Triplett, Gainesboro District; Roderick B. Williams, County Attorney.
ABSENT: Robert S. Molden, Opequon District; J. Rhodes Marston, Back Creek District; H. Paige
Manuel, Shawnee District.
STAFF PRESENT: Michael T. Ruddy, Director; John A. Bishop, Assistant Director Transportation;
Mark A. Cheran, Zoning and Subdivision Administrator; M. Tyler Klein, Planner; and Shannon L.
Conner, Administrative Assistant.
CALL TO ORDER
Chairman Wilmot called the July 6, 2016 meeting of the Frederick County Planning
Commission to order at 7:00 p.m. Chairman Wilmot commenced the meeting by inviting everyone to
join in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Oates and seconded by Commissioner Thomas, the
Planning Commission unanimously adopted the agenda for this evening's meeting.
MINUTES
Upon motion made by Commissioner Oates and seconded by Commissioner Thomas, the
Planning Commission unanimously adopted the minutes from the June 1, 2016 meeting.
Frederick County Planning Commission Page 3349
Minutes of July 6, 2016
COMMITTEE REPORTS
Frederick County Sanitation Authority — Mtg. 6/22/16
Commissioner Unger reported the quarries are elevated but still considered low by staff.
He continued there is approximately 2 million gallons of water being purchased daily from the City of
Winchester. He noted the County used approximately 5.4 million gallons of water per day last month,
which is fairly normal.
Commissioner Unger continued Greystone Industrial Park is attempting to add a sewer
line into their facility and the Sanitation Authority is on board with this. He noted there is still an issue
with the Hood plant and their discharge; Hood has agreed to hire an engineer to take a look at things and
get this ongoing issue corrected. Commissioner Unger concluded the search for water within the County
has gotten very aggressive and he praised the operations of the Sanitation Authority.
City of Winchester — Mtg. 6/21/16
Ms. Kelly Wolfe reported the Commission tabled a rezoning of approximately 64 acres of
land containing approximately 149 acres. She continued a CUP for a telecommunication facility at 48
Purcell Avenue was denied. Ms. Wolfe concluded the following items were approved by the
commission: a CUP for a single family detached dwelling at 2905 Shawnee Drive; an Ordinance to revise
the proffers associated with approximately 7 acres of land at 501 West Jubal Early Drive; a CUP for a
telecommunication facility at 627 North Pleasant Valley Road.
Board of Supervisors — Mtg. 6/22/16
Board of Supervisors' Liaison, Supervisor Blaine Dunn reported the following items
were approved by the Board of Supervisors: CUP #04-16 for Vicky Nash for a cottage occupation/nail
salon; revise the zoning ordinance to provide an allowance to permit divisions from rural preservation lots
for public road dedications or utility dedications; REZ #06-16 for the Sempeles Property to modify
proffers.
CITIZEN COMMENTS
Chairman Wilmot called for citizen comments on any subject not currently on the
Planning Commission's agenda or any item that is solely a discussion item for the Commission. No one
came forward to speak and Chairman Wilmot closed the citizen comments portion of the meeting.
Frederick County Planning Commission Page 3350
Minutes of July 6, 2016
PUBLIC HEARING
Conditional Use Permit #05-16 for Edwin Elvira submitted for a retail nursery/landscaping store.
The property is located at 1590 Fairfax Pike, White Post, Virginia and is identified with Property
Identification Number 87-1-B in the Opequon Magisterial District.
Action — Recommend Approval
Planner, M. Tyler Klein reported the property is currently zoned RA (Rural Areas) and
the current land use is residential/vacant. Mr. Klein presented mapping identifying the location and an
outline of the property. Mr. Klein continued, the property is surrounded by RA properties on all sides
including residences and vacant agricultural land.
Mr. Klein explained Cottage Occupations are permitted in the RA Zoning District with an
approved CUP. He continued this proposed Cottage Occupation is for a retail nursery and landscaping
business that will take place in existing structures on the property, and would include renting the existing
residence. Mr. Klein reviewed the conditions attached to this CUP, and noted that the Applicant has
agreed to all conditions recommended:
1. All review agency comments and requirements shall be complied with at all times.
2. An engineered site plan shall be submitted to and approved by Frederick County and all
improvements completed prior to establishment of the use.
3. One, non -illuminated, freestanding monument business sign is allowed with this Conditional
Use Permit that is no more than five (5) feet tall and no more than fifty (50) square feet in
area.
4. Hours of operation shall be limited to 8 a.m. to 8 p.m., seven (7) days a week.
5. The site should have no more than four (4) employees.
6. Any expansion or change of use shall require a new Conditional Use Permit.
Commissioner Thomas inquired regarding the concerns from the Health Department
regarding the septic system. Mr. Klein noted that a site plan would be required as a condition of approval,
and Health Department standards would be determined at the time of site planning. The Applicant, Mr.
Edwin Elvira came forward to address the question raised noting he understood the concerns and would
proceed with the site plan to address the comments. Commissioner Unger noted the high reputation of
Edwin Elvira Landscaping and his long business presence in the community.
Chairman Wilmot called for anyone who wished to speak regarding this Public Hearing
to come forward at this time. No one came forward to speak and Chairman Wilmot closed the public
comment portion of the hearing.
Upon motion made by Commissioner Thomas and seconded by Commissioner Unger
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval of Conditional Use Permit 405-16 for Edwin Elvira submitted for a retail nursery/landscaping
store. The property is located at 1590 Fairfax Pike, White Post, Virginia and is identified with Property
Identification Number 87-1-B in the Opequon Magisterial District.
Frederick County Planning Commission Page 3351
Minutes of July 6, 2016
(Note: Commissioner Marston, Commissioner Manuel, and Commissioner Molden were absent from the
inccting)
Draft Update of the 2016 — 2017 Frederick County Primary and Interstate Road Improvement
Plans — The Primary and Interstate Road Improvement Plans establish priorities for improvements
to the Primary and Interstate Road networks within Frederick County.
The Virginia Department of Transportation and the Planning Commission of Frederick County, in
accordance with Section 33.2-331 of the Code of Virginia, will conduct a joint public hearing. The
purpose of this public hearing is to receive public comment on the proposed Six Year Plan for
Secondary Roads for Fiscal Year 2017.
Action — Recommend Approval
Assistant Director — Transportation, John A. Bishop presented a brief overview of this
item to consider the update of the 2016 — 2017 Interstate, Primary, and Secondary Road Improvement
Plans. Mr. Bishop noted in summary the changes:
1. Interstate Road Improvement Plan — No Changes
2. Primary Road Improvement Plan
A. Addition of Route 7 and Route 50 East and West widening areas per
MPO modeling.
3. Secondary Road Improvement Plan
A. Update of rankings and promotion of Hollow Road to scheduled list
for non -hard surface roads.
B. Addition of notation that clarifies allocations are based upon VDOT
revenue projections.
Mr. Bishop concluded the Transportation Committee reviewed this item on June 20, 2016
and has recommended approval.
Commissioner Oates commented that Mr. Bishop has done an excellent job in preparing
these updates.
Chairman Wilmot called for anyone who wished to speak regarding this Public Hearing
to come forward at this time. No one came forward to speak and Chairman Wilmot closed the public
comment portion of the hearing.
Upon motion made by Commissioner Oates, and seconded by Commissioner Thomas
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval of the Draft Update of the 2016-2017 Frederick County Primary and Interstate Road
Improvement Plans.
Frederick County Planning Commission Page 3352
Minutes of July 6, 2016
(Note: Commissioner Marston, Commissioner Manuel, and Commissioner Molden were absent from the
meeting)
OTHER
Assistant Director — Transportation, John A. Bishop came forward to present a video
produced by the Conservation Easement Authority (CEA). He noted the CEA has worked diligently to
assist the community in understanding the purpose of conservation easements. He concluded the video is
on the County website as well as on YouTube.
Cancelation of the regular meeting on July 20, 2016
Chairman Wilmot announced there were no pending items for the Planning
Commission's July 20, 2016 meeting.
A motion was made by Commissioner Thomas to cancel the July 20, 2016 meeting of the
Planning Commission. This motion was seconded by Commissioner Cline and unanimously passed.
ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner Oates to adjourn
the meeting. This motion was seconded by Commissioner Thomas and unanimously passed. The
meeting adjourned at 8:00 p.m.
espectfullly ,submitted,
.
r`'l 6) ,
une MWilmot:, Chairman
Michael T. Ruddy, Secretary
Frederick County Planning Commission Page 3353
Minutes of July 6, 2016