PC 01-04-17 Meeting MinutesMEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on January 4, 2017
PRESENT: June M. Wilmot, Chairman/Member at Large; Robert S. Molden, Opequon District; Gary
R. Oates, Stonewall District; William H. Cline, Stonewall District; Lawrence R. Ambrogi, Shawnee
District; H. Paige Manuel, Shawnee District; Greg L. Unger, Back Creek District; J. Rhodes Marston,
Back Creek District; Charles F. Dunlap, Red Bud District; Christopher M. Mohn, Red Bud District;
Kevin Kenney, Gainesboro District; Charles E. Triplett, Gainesboro District; Roderick B. Williams,
County Attorney.
ABSENT: Roger L. Thomas, Opequon District
STAFF PRESENT: Michael T. Ruddy, Director; Candice E. Perkins, Assistant Director; M. Tyler
Klein, Planner; Shannon L. Conner, Administrative Assistant.
CALL TO ORDER
Chairman Wilmot called the January 4, 2017 meeting of the Frederick County Planning
Commission to order at 7:00 p.m. Chairman Wilmot commenced the meeting by inviting everyone to
join in a moment of silence.
ADOPTION OF AGENDA
Upon motion made by Commissioner Oates and seconded by Commissioner Manuel, the
Planning Commission unanimously adopted the agenda for this evening's meeting.
MINUTES
Upon motion made by Commissioner Oates and seconded by Commissioner Manuel, the
Planning Commission unanimously adopted the minutes from the November 2, 2016 meeting.
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ELECTION OF OFFICERS, MEETING SCHEDULE, AND ADOPTION OF BYLAWS AND
RULES & RESPONSIBILITIES FOR 2017
Director, Michael T. Ruddy presided over the election of the Chairman and Vice
Chairman for 2017.
Election of June M. Wilmot, Chairman for 2017
Director, Michael T. Ruddy declared nominations open for Chairman for the 2017
calendar year.
The nomination of Ms. June M. Wilmot for Chairman was made by Commissioner Oates
and seconded by Commissioner Manuel.
A motion was made by Commissioner Oates, seconded by Commissioner Cline, and
unanimously passed to close nominations for Chairman.
BE IT RESOLVED, that by a unanimous vote, the Frederick County Planning Commission does hereby
elect Ms. June M. Wilmot as Chairman of the Planning Commission for the calendar year 2017.
(Note: Commissioner Thomas was absent from the meeting)
Election of Roger L. Thomas, Vice Chairman for 2017
Director, Michael T. Ruddy declared nominations open for Vice Chairman for the 2017
calendar year.
The nomination of Mr. Roger L. Thomas was made by Commissioner Oates and
seconded by Commissioner Manuel.
Motion was made by Commissioner Oates, seconded by Commissioner Cline, and
unanimously passed to close the nominations for Vice Chairman.
BE IT RESOLVED, that by a unanimous vote, the Frederick County Planning Commission does hereby
elect Mr. Roger L. Thomas as Vice Chairman of the Planning Commission for the calendar year 2017.
(Note: Commissioner Thomas was absent from the meeting)
Election of Michael T. Ruddy, Secretary for 2017
Chairman Wilmot declared nominations open for Secretary of the Planning Commission.
The nomination of Mr. Michael T. Ruddy was made by Commissioner Oates and
seconded by Commissioner Manuel.
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Motion was made by Commissioner Marston, seconded by Commissioner Dunlap, and
unanimously passed to close the nominations for Secretary.
BE IT RESOLVED, that by a unanimous vote, the Frederick County Planning Commission does hereby
elect Mr. Michael T. Ruddy as Secretary of the Planning Commission for the calendar year 2017.
(Note: Commissioner Thomas was absent from the meeting)
MEETING SCHEDULE FOR 2017
Planning Commission and Committees
Upon motion made by Commissioner Oates and seconded by Commissioner Mohn
BE IT RESOLVED, that the Frederick County Planning Commission voted unanimously to have their
regular monthly meetings on the first and third Wednesdays of each month at 7:00 p.m. to be held in the
Board of Supervisors' meeting room in the Frederick County Administration Building. In addition, if
inclement weather prohibits the Wednesday evening meeting, the Commission shall move the meeting to
Thursday evening, the day after the regularly -scheduled Wednesday meeting.
BE IT FURTHER RESOLVED, that the Frederick County Planning Commission has voted unanimously
for their Comprehensive Plans and Programs Committee to meet the second Monday of each month at
7:00 p.m. in the first floor conference room; and for the Development Review and Regulations
Committee to meet on the fourth Thursday of each month at 7:00 p.m. in the first floor conference room.
(Note: Commissioner Thomas was absent from the meeting)
Committee Assignments for 2017
Regarding committee assignments for the calendar year of 2017, Chairman Wilmot asked the
Planning Commission members to remain in their current committee assignments.
Chairman Wilmot announced the following liaisons: Transportation Committee,
Commissioner Oates; Sanitation Authority, Commissioner Unger; Conservation Easement Authority,
Commissioner Triplett; Winchester Planning Commission, Commissioner Kenney; and Historic
Resources Advisory Board, Commissioner Cline.
PLANNING COMMISSION BYLAWS AND ROLES & RESPONSIBILITIES FOR 2017
Director, Michael E. Ruddy, stated the Planning Commission's Bylaws and the Roles and
Responsibilities have been reviewed by the Commission and modifications were deemed to be
appropriate and are ready for the Commission's consideration and adoption.
Upon motion made by Commissioner Oates and seconded by Commissioner Cline
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BE IT RESOLVED, that the Frederick County Planning Commission does hereby unanimously adopt the
Planning Commission's Bylaws and the Roles & Responsibilities for the calendar year of 2017 as
presented.
(Note: Commissioner Thomas was absent from the meeting)
COMMITTEE REPORTS
Transportation Committee — Mtg. 12/19/16
Commissioner Oates reported the Committee met with the Frederick County School
Board and discussed ways to improve the entrance at Frederick County Middle School. The Committee
recommended again that the School Board try to find an alternative to get out on Gainesboro Road for
safety improvements. Commissioner Oates continued the Committee heard updates on various County
projects which included: Snowden Bridge Boulevard to the north is finished; Tevis Street extension
design is at 75%; Renaissance Drive project is working with CSX for a rail crossing; Valley Mill Road
realignment is at 30% design; and Jubal Early Drive extension is moving forward.
Frederick County Sanitation Authority (FCSA) — Mtn. 12/20/16
Commissioner Unger reported the customer base is now at 14,863 connections, the
monthly water use averaged 5.22 MGD, and this is consistent with October 2016. Commissioner Unger
continued, the Diehl quarry continues to lose ground so FCSA has reduced daily withdrawal to 1.6 MGD
which is offset by purchasing water from the City of Winchester. Commissioner Unger noted purchases
from the City of Winchester are expensive and efforts are underway to develop additional water sources
so that purchases from the City can be reduced. Commissioner Unger concluded the Anderson quarry is
stable, providing the needed 1.6 MGD and rainfall was slightly less in October 2016 at 1.44 inches.
City of Winchester Planning Commission — Mtn. 12/20/16 and 1/03/17
Commissioner Kat Eaton reported the Commission recommended denial for a CUP
extended stay lodging at 2645 Valley Avenue. She continued the following items were recommended for
approval: a Rezoning for Oakcrest on Southwerk Street for 2.3 acres from Medium Density Residential
to a Medium Density Residential with a Planned Unit Development overlay; a Subdivision with
improvements at 12-50 Ricketts Drive for Ricketts Business Center LLC; a CUP for BAPA Hospitality at
1347 Berryville Avenue for extended stay lodging. Ms. Eaton concluded the Commission held a work
session on January 3, 2017 at which time a review of an Ordinance to amend the Corridor Enhancement
District Standards and Guidelines was performed.
Board of Supervisors Report — Mtg.12/14/17
On behalf of Supervisor Dunn, Chairman Wilmot reported the Board of Supervisors
approved a 12 month festival permit for Belle Grove Plantation and also discussed the 2035
Comprehensive Plan Update including the Kernstown Area Plan and the CPPA #01-16 Leonard Property.
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CITIZEN COMMENTS
Chairman Wilmot called for citizen comments on any subject not currently on the
Planning Commission's agenda or any item that is solely a discussion item for the Commission. No one
came forward to speak and Chairman Wilmot closed the citizen comments portion of the meeting.
PUBLIC HEARING
2035 Comprehensive Plan — This is a public hearing for the 2035 Frederick County Comprehensive
Plan. The Plan addresses the future of Frederick County for its Citizens. The Plan is supported by
two Appendices: Appendix I, which includes each of the County's Area Plans (Including the
Kernstown Area Plan and an update to the Southern Frederick Area Plan to include CPPA #01-16
for the Leonard Property), and Appendix II, which provides background analysis and studies in
support of the Plan.
Assistant Director, Candice E. Perkins reported the five year review and update of the
2030 Comprehensive Plan was initiated in the summer of 2015 with a three phase approach: the first
phase was completed in September of 2015 and the second phase was concluded in March of 2016. Ms.
Perkins continued Staff has recently completed phase three of this process which wrapped up the public
outreach aspect of the Plan update and the joint work session. She noted following the August 17, 2016
joint work session of the Planning Commission and the Board of Supervisors and subsequent meetings,
Staff has made additional changes to the draft of the 2035 Comprehensive Plan and the Kernstown Area
Plan, based upon the input received. Ms. Perkins would like to express sincere thanks for all of the
valuable input provided to date and updates to the plan include:
• Removal of redundant and repeated text to further simplify the document;
• Change of Policies/Implementation to Goals/Strategies to allow for future flexibility
in the interpretation and implementation of Plan policies;
• Formatting to ensure consistent terminology, formatting and organization;
• Updated facts, figures, and maps;
• Updates to the Kernstown Area Plan text and map;
• Inclusion of the Leonard Property Sewer and Water Area (SWSA) comprehensive
Plan Amendment (CPPA #01-2016) to the Southern Frederick Area Plan.
Ms. Perkins reported updated plans were presented to the Comprehensive Plans and
Programs Committee (CPPC) at their October 2016 meeting; the CPPC endorsed the changes including
the Kernstown Area Plan. Ms. Perkins continued the CPPC also endorsed the Leonard Property Sewer
and Water Service Area (SWSA) Expansion request at their November 2016 meeting. The Planning
Commission discussed the 2035 comprehensive Plan update at their November 2, 2016 meeting, as well
as updates to the Transportation Chapter and the Leonard Property SWSA Expansion (CPPA #01-16) on
December 7, 2016. Ms. Perkins continued the Board of Supervisors discussed the updates at their
meeting on December 14, 2016; the Board of Supervisors sent the plan forward to public hearing with a
SWSA addition to the Kernstown Area Plan.
Chairman Wilmot called for anyone who wished to speak regarding this Public Hearing
to come forward at this time. No one came forward to speak and Chairman Wilmot closed the public
comment portion of the hearing.
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Upon motion made by Commissioner Mohn, and seconded by Commissioner Dunlap
BE IT RESOLVED, the Frederick County Planning Commission does hereby unanimously recommend
approval of the 2035 Comprehensive Plan. The Plan addresses the future of Frederick County for its
Citizens. The Plan is supported by two Appendices: Appendix I, which includes each of the County's
Area Plans (Including the Kernstown Area Plan and an update to the Southern Frederick Area Plan to
include CPPA #01-16 for the Leonard Property), and Appendix II, which provides background analysis
and studies in support of the Plan.
(Note: Commissioner Thomas was absent from the meeting)
Cancelation of the regular meeting on January 18, 2017
Chairman Wilmot announced there were no pending items for the Planning
Commission's January 18, 2017 meeting.
A motion was made by Commissioner Oates to cancel the January 18, 2017 meeting of
the Planning Commission. This motion was seconded by Commissioner Kenney and unanimously
passed.
(Note: Commissioner Thomas was absent from the meeting)
ADJOURNMENT
No further business remained to be discussed and a motion was made by Commissioner Kenney to
adjourn the meeting. This motion was seconded by Commissioner Cline and unanimously passed. The
meeting adjourned at 7:25 p.m.
Respectfully submitted,
Sine M. Wilmot, Chairman
Michael T. Ruddy, Secretary
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Minutes of January 4, 2017