Loading...
PC_10-17-12_Meeting_MinutesMEETING MINUTES • OF'-THE FREDERICK COUNTY PLANNING COMMISSION The meeting was.held in the Board Room of the Frederick -County,Administration Building. at 107 North Kent Street in Wiiichester,'Virginia on October] 7, 2012. PRESENT: June M. Wilmot, Chairman/ Member at Large; Roger L. Thomas, Vice Chairman/ Opequon District; Brian Madagan, Opequon District; Gary R, Oates; Stonewall District; :Lawrence R. Ambrogi, Shawnee District; H: Paige Manuel, Shawnee .District;-Kevin W. Kenney, Gainesboro 'Distriet; Charles E. Triplett, Gainesboro District;, Greg. L. Unger; Baek Creek District; Kevin. 0. Crosen, Back Creek District;, Christopher M. Mohn, 'Red Bud District; and Philip E. Lemieux, Red Bud District; and Roderick B, Williams, Frederick, County,Attorney. ABSENT: J. Stanley Crockett; Stonewall District, STAFF PRESENT: Erick.. Lawrence, Planning Director;, and Renee' S., Arlotta, Clerk. CALL TO ORDER & ADOPTION OF AGENDA Chairman Wilmot called the meeting to order at 7:00 p'.m. . A motion was made by Commissioner, Oates to adopt the agenda for this evening's meeting as presented, This motion was seconded by Commissioner 'Tlomas aid unanimously passed. MINUTES Upon motion, made by. Commissioner Oates and seconded by Commissioner Thomas, meeting minutes of the August 15, 2012 meeting and the September 5, 2042 meeting were both unanimously approved as presented. Frederick County Planning Commission Page!.2903 Minutes of October 17, 20) 2 _2_ COMMITTEE REPORTS Comprehensive Plans & Programs .Comni ftee (.CPPC) — 10/08/12 Meeting Commissioner Molin reported about two Comprehensive. Plan Amendment. Requests on the CPPC's agenda. The first; the Lord .Fairfax Community College /Middletown SWSA Expansion Request is` a discussion item on the Planning Commissi'on's agenda this evening. The second was a Comprehensive Plan Amendment to 'revisit the Eastern Road Plan regarding the proposed realignment of Route 522, where it intersects-Route 50 East of Town. Commissioner Mohn said the Eastern Road. Plan request will be going: to the Transportation Committee to be examined more thoroughly and will be brought back to the CP.PC`at a:later time for a discussion concerning the land use "implications. BusinessDevelopmentAdvancement Study'(BDAS) — 10/01/12 Workshop Chairman Wilmot reported about the work session with. the Board of Supervisors concerning the BDAS Report and. Recommendation. Chairman Wilmot stated it was ,a good discussion and there were some pluses and there wereotlier items that will need further examination. Sanitation Authority — 10/16712 Meeting Commissioner Unger said the ;Sanitation Authority reported about 200 new customers for 'the year. Rainfall for August: was -465 'inches; the. previous month was 2:2 inches; water production from the Diehl Plant -is about 2mgd;_water production from the Anderson.plait is slightly over 2mgd; aid about 3/4mgd were purchased from the 'City of Winchester. The daily average use. is 5mgd, which is down slightly from the previous month. Tile Diehl Quarry .is up about one foot from the rain; the Anderson Quarry went down slightly more than one. foot; the Senseny Road pump station modification has ,not yet started because they are waiting for materials to arrive; work is'continuing at the Hood Plant pump ."station: Commissioner Unger said there are 50 "plus pump stations operating throughout the County and work will soon begin to update those. Commissioner Unger said the Sanitation Authority had a. review for the entire .year; along With an audit., and everything is looking good acid they are performing well. CITIZEN'C.OMMENTS Chairman Wilmot called for citizen comments on,anylis.sue not on this evening'sagenda. No one came forward to speak and Chairman Wilmot closed the citizen comments portion ofthe meeting, Frederick County Planning Commission Page 2904 :Minutes orOctober 17, 2012 PUBLIC' MEETING Rezoning #07 -12 of O -N Minerals d /b /a Carmeuse Lime & Stone'arid Frederiek County Parks &r `Recreation Department to revise proffers associated with Rezoning #01 -11. This revision specifically relates toy Section 2.1 of the, j- Site Development. The properties are located at $08 Quarry .Lane, 3004 Martinsburg .Pike,"and 3180, Martinsburg -R_ ike.. The subject parcels are located .between the intersections ,of Route 14,with'B.rucetown Road (Rt. 672), and: with Walters Mill. Lane, (Rt. 836). The properties are further identified with P.I.N.s 44 -A -83, 44- A -83A, and 33 -A -144 (portion of) in the Stonewall Magisterial District. Action = Recommended, Approval Planning Director, Eric R. Lawrence,. reported this request is a minor proffer revision and does not represent a significant impact oil this project. Mr. Lawrence explained that when this rezoning was approved. in.December of 201 1, one of the. proffers approved'. with. the package addressed installing a landscape buffer. along Route :11 going, north towards the: Clearbrook. Park. He pointed out an area containing a baseball park .and two ;parking 'lots which has been leased from the quarry. by Frederick County for the past 30 -40 years. He aaid, the quarry and Frederick County :Parks & Recreation. have partnered to make this baseball park available to the community. Mr. Lawrence said the issue is the tinning of planting the landscape. buffer adjacent to those areas currently leased and used by Frederick County as a ballpark and a c'itizen's' convenient center.. He said the proffer revision would allow the applicant the ability to delay -the installation of the proffered buffer. °until "one year after Carmeuse terminates its agreement with Frederick County , for the use of: the ' leased area: Commissioner Oates asked if it would be appropriate for: the applicant to also amend • proffered condition 6.1, Traffic, regarding no,eiitrances onRoute 11, because there is an existing entrance going into the landfill's convenience; site and -,the baseball diamond. Mr. Lawrence agreed, it would be appropriate simply for clarification purposes, although it is not in the proffer.revision being discussed. No other' issues or areas'of concern were rai "sed'. Commissioner, Oates made a motion to recommend approval-''of Rezoning #07 -12 of 0 -N :Minerals d /b /a Carmeuse Lime & Stone :and .Frederick County Parks & Recreation Department to revise proffers associated with Rezoning #01 -11, specifically Section 2.1 Site .Development, as well, as an additional recommendation that the -existinv- entrance into the baseball fields, be exempt, from proffered condition 6.1, Traffic; while the site is being used by the Department of Parks & Recreation. This motion. was seconded by Commissioner Unger and unanimously passed.. BE:' IT RESOLVED, that the Frederick County Planning Commission does hereby recommend' the approval of_Rezorii'ng, #07 -1.2 of O -N -Minerals d /b /a Carrrieuse Lime ,& Stoneaand Frederick County'Parks Recreation `Department to revise proffers associated -with =Rezoning. #0:11 -11. This revision specifically relates to Section 2.2 „of °the proffers; SiteDeuelopment, and would allow the applicant the ability to delay the installation of the, proffered buffer' .until 'one year after Carmeuse terminates its agreement. with ' Frederick County ,for the use of the leased area. The Planning C ommissipri does also hereby recommend that the applicant; be exempt from Section 6'.1 of the proffers ' Traffic, as long as there is a lease enabling the..Department of Parks & Recreation 'to utilize the park area.; This exeniption recognizes the existing entrance from Route 11 into the landfill convenience sitezrid'baseball park. (Note: Commissioner Crockett was absent:from the meeting.) Frederick County Page 2905 Minutes of October 1 -7, 20,12 -4— DISCUSSION Comprehensive.Pol�cy Plan Amendment, CPPA 401 -12, Lord Fairfax Com.munity'College (LFCC)/ Middletown Sewer & Water - Service Area (SWSA).. A;request'by LFCC to include land owned by the LFCC Foundation "into the SWSA to .enable the provision of public water and sewer initiated this proposed amendment. The resulting amendment "proposes the establishment of a SWSA that encompasses LFCC and, _the adjacent ,Middletown -Elementary School and also proposes I an institutional land'. use designation for the area. Water and sewer would continue to be provided by the. Town of Middletown and, the City of Winchester, respectively. Planning Director,,'Eric R. Law, rence, reported that the Lord Fairfax Community College (LFCC) approached the Board of Supervisors about utilizing public water and sewer for the development of buildings on property owned by the. Lord. Fairfax Community College Foundation. In addition to the property owned by the State of Virginia, which is home, to the college, the LFCC Foundation owns approximately 20 acres in two parcels. Mr. Lawrence said this discussion` item, which was reviewed "last week by the Comprehensive Plans &,Programs Committee (CPPC), has two phases.. He said the first phase will be discussed this�evening and the.second phase will come.aVa, later point; however,�he intended to provide the Planning Commission with an overview of both - phases this evening: Mr. Lawrence explairied that since the LFCC is a. State facility, they have been able to expand under State regulations, and was not'required -to adhere -to the 'Zoning and `Comprehensive. Plan Policies of Frederick County. 'However, the most recent initi'ati've of the community college is being • constructed by a foundation ofLFCC and is, not a part,of the State exemption •process. He said tliis'is the .reason why LFCC is working with the - County at -this point. Mr. Lawren cesaid when this process initially started, the focus was centered on the LFCC site and the, LFCC .Foundation properties; however, the vision has since been slightly expanded to, include the.area north ,of Middletown. Mr. Lawrence said the LFCC would like to expand their facility to include.a.student union which the:Found`ation would build on an adjacent property owned by the. Foundation. He said the challenge they've run . into with the Comprehensive Plan is' that in 'order to facilitate the Student Union center; _they need to access public- water.arid sewer. The LFCC currently utilizes'public water from the City. of Winchester and public sewer services ,from the `Town'of Middletown. As a State. agency, LFCC was permitted to do this; however, with the non= profit foundation stepping forward, we want to make sure they are conforming to County - policy. Mrs Lawrence stated Frederick County does not have public water and sewer in this area, nor is there a'policy that allows and supports public water and sewer in this, area; therefore, a Comprehensive Policy Plan Ainendinent was proposed to. consider the SWSA for the community college and the proposed student union and this' was taken to the Comprehensive Plan Committee. Mr. Lawrence stated the Comprehensive' Plan Coiiimittee discussed this :last week and believed, that not only should the County be looking at the community college -and the student union, but they. - believed there was'A need to look,at.an expanded area: Mr...Lawrence.pointed out the expanded study area marked in red and - designated as Phase II. However, for this evening.'s discussion, the Phase'I request is for the area. outlined in green and cross = hatched; which includes the community college, the student union, and the Middletown Elementary School. Frede rick, `County Planning Commission Page 2906 Minutes of October 17, 20] 2 -5- Mr. Lawrence. indicated that for this first phase ofithe LF. CC expansion, the staff drafted a Comprehensive Policy Plan text to support a"SWSA - expansion for the continuation and expansion ofthe institutional uses that have `historically been located in this area.., He .said. this draft has received the support of the CPPC and. has also received support" from the Board. of .Supervisors last. week. Mr. Lawrence said the initial phase consists of'approximately 1,38.36 acres consisting- of five parcels. The 138.36 acres could continue to: be used for institutional: =uses and would be enabled to tap into the pub'l'ic Water and sewer that is available via the City of 'Winchester and the Town oflVliddletown. Mr. Lawrence stated that at the Board of Su.pervisdr §s - discussion lastweek, Board members said they would like to see the Frederick County Sanitation. Authority.(FCSA) involved .in some of the water and se.wer.management of this area. He noted that. although the FCSA has not,been, involved in this particular location; the staff is having discussions with them. He said that when this item comes, back to, the Commission as a public hearing, the staff' anticipates having. `more information from FCSA, as staff attempts to address the Board's comments. Commissioner Unger inquired if -there was a projected ;amount of water usage .for, when this project is built out. Mr. Chris. Boies, Vice President of the Office of Financial and Administrative Services for LFCC, came forward to answer,Commissioner Unger's question. Mr. Boies said the proposed project is a 32,000 sq. ft. student; union. He °did not have the estimated•ainount of -water usage.; however, he said their engineering firm had discussions with the City of Winchester :and' the City has agreed they could serve this building. Mr. ; Boies ;added: their structure will have a fitness center and there will be shower facilities within The building. Commissioner.Manuel' asked if the cross - hatched . area within the green border was to be considered the official institutional delineation. Mr. Lawrence replied yes; he said the intent of the Phase I proposal was for SWSA expansion, .as `well as institutional designation.' Commissioner Manuel next asked foi-..clarification'of permitted..uses .within the Phase 2 red ,area,. he asked if only institutional uses would -be permitted. within the red area. ;Mr. Lawrence stated the Phase 2 -red area is not actually being ,considered this, evening because LFCG has an aggressive .construction plan and wants to move forward with their project this winter, Mr.. Lawrence said the County is - moving forward with only the Phase. I area at this time and the red area will continue to be ,studied at the committee level. He added the initial thoughts about the red area is it probably should be a business development phase, which supports technology and the community coIlegecampus, but not residential.. Commissioner Thomas believed the project was a_good idea, which benefits the County, and supports a growing institution. Commissioner Thomas believed the request should be,moved.forward as: soon as. possible. Chairman Wilmot' believed the area outside of the hatching could be classified as Higher .Education; but written,similarly to the Hospital District, where there area variety of uses within the area that would benefit-, the County and the institution as well She suggested it may be cleaner 'than just classifying it as institutional. Mr-.. Lawrence said he would forward the Commission's comments forward to the CPPC and the-Board of Supervisors. Frederick County Planning Commission, . Page 2907 Minutes of October 1.7, 2012 M-13 OTHER Chairman Wilmot recognized the excellent job. Commissioner Mohn has done in his capacity as the Planning Commission's Liaison to the City, of 'Winchester Planning Commission. She said that Commissioner Mohn's work schedule outside of'the. City of Winchester makes it difficult for him to continue with his liaison duties:. Chairman Wilmot asked for three or °four volunteers who may be available to be the liaisons, to contact her and it would be appreciated.. ADJOURNMENT No further business rernaihed. to be discussed and Upon notion by. Commissioner Oates and second by Commissioner Crosen,,the meeting adjourned at 7:25 p.m. by a.unanirnous vote. Respectfully submitted, June M. Wilmot, Chairman Eric R..Lawrence, Secretary Frederick County Planning Commission Page 2908 Minutes of October `17, 2012 MEETING MINUTES OF IRE FREDERICK: COUNTY PLANNING COMMISSION The meeting; was held'in,,the Boa rd, Room of the Frederick. County Administration Building at 107 North Kent StreetjIn Winchester'; Virginia on:Noyember 7, 201;2. PRESENT: "June M. �Wilniot, Chairman/ 'Member at Large; Roger' L: Thomas,' Vice Chairman/ Opequon'Distri_ct;. Brian •1Vladagan, Opequon District; Gary R. 'Oates, Stonewall District; J.- Stanl e y -Crockett, Stonewall District;,, Lawrence R. 'Ambrogi, Shawnee-.District; .Kevin W. - Kenney, Gainesboro District-. Charles •E:, Triptett, Gain' boro District; Greg L. Unger , Back Creek - District; Kevin ;O. Crosen Back Creek District; Cluristopher M. Molin, Red Bud Distr..ict; William (Bill) Wiley; Winchester Planning. Commission- Liaison; and Roderick B:•'Will•iams, Frederick County Attorney. ABSENT: K. Paige `Manuel,.Shawne6,District;, Philip E.`Lemieux;,Red.Bud District STAFF PRESENT: Eric :R. Lawrence,. Planning.,Director; Michael T. Rudd' Deputy Deputy Planning Director; and Renee' S,. Arlotta,. Clerk. —CALL TO ORDER& ADOPTION OF AGENDA f: 'Chairman Wilmot called the meeting to order at 7:00 pjri. A motion was. made by Commissioner Oates to ;adopt° the agenda,�for. this evening's meeting: as presented. This motion was seconded by,Commissioner Thomasand unanimously passed. COMMITTEE REPORTS Transportation 'Committee— 1'0/22/1,2 Meeting- Commissioner Oates ;reported the Transportation Committee ,had, three items. on their agenda. The _first, the Capital Improvements Program. (CIP), is being forwamed'to., the, Comprehensive. Plans &: %Programs :Committee, The :second item- the Route 522 •South Study, which is, supposed to diverge off and= go, 'towards Route SO and around the lumber yard, was discussed; however, -,the State is" ' commencing a study of'ihat entire transit :area; which will take. up to five to six, years to complete. 'The `third :item. discussed, was a Revenue Sharing,Application for the Russell 150 Roadways in the amount of $2 -3 million,, `Fredeenck County, Planning Comm "fission Page "2909' Minutes of November 7•, 201:2 -:2- e Conservation Easemnt,AuttioriO (6-EA) — 10 %25 /.12.,Meeting_ Commissioner Triplett, reported that the CEA viewed a,.documentary - entitled, "The Last. Crop," by Charles Schultz. C.ominissioner Triplett said the independent film examines one. family's mission tap reserve their small working farm in California with the pressures. of,,.-development and the assistance they may be able to get through 'Conservations Easement Authorities. He said the film was` about 75 minutes 16ng However, shorter. versioris� will be made- ayailable °to local people interested in viewing the film. Development Review & Regulations' Committee (DRRC)-,- 10/25/12 Meeting Commissioner Unger reported on four items that were - discussed at the DRRC .meeting: The: first was a discussion on. revisions .to the Zoning .Ordinance to revise the Master .Development Plan (MDP) review and submission processes He said if .a MDP' meets all. ordinance requirements, the staff will administratively approve the 'MDP and the Planning Commission and Board will see it for -information only. The second item discussed was tall grass'in theycommercial and .industrial areas. It;was determined that'problem issues were. occurring ,in'the`BI and _B2 Districts; rather than the industrial parks. The third item discussed was,'a minor revision to-,the-RA RA (Rural Areas) Setback Reductions to rerriove a waiver opportunity which. allows the Board of Supervisors to modify setbacks.. The fourth item discussed was,a,Zoning Ordinance revision to'reinove the;requirementthat R5 communities must be "age- restricted cornipunities" to qualify forprivate streets. ------ - - - - -- Winchester Planning Commission miss on ester Planning on a =rezon n s of 7.74..acre ofllaud(Bong Cedar Creek Grade from City, 'Wiley, reported Planning Comm g g m ROl to high- density residential foran- apartment�complex- across the street from, Harvest Ridge. Commissioner Wiley said the Commission has requested, that a traffic study- be done ° An addition, 'the Planning' Commission has enacted a new, arficl ei concerning drop -off boxes within the City: He said that basically, there are issues iinvolving out -of -area "for,- profit" groups; which have been benefiting from these drop -off boxes:and the City is trying to, assist the local community "- -n'on= profit" groups.: APPOINTMEI PL OF ANNING OER 'K O KENNEY AS' NEW LIAISON TO' THE WINCHESTE R CITY Chairman Wilmot. announced the 'appointment of Commissioner Kevin Kenney as the new Planning Commission Liaison to the Winchester City Planning,, nissi'on. Prederick CounN'Planning,Corrimission Page 291,0 Minutes of November 7, 2012 •' CITIZEN COMMENTS Chairman,Wilmot called Tor'citizen comments on any issue not on,thi evening's agenda. No one came forward to speak and Chairman Vilmot closed the eitizen comments portion of the meeting. . PUBLIC HEARING An ordinance to amend ' the.Frederick County'Code, Chapter 165, Zoning, Article VI, Business and' Industrial 'Zoning Districts; Part 608', 'EM ( Extracti've Manufacturing) Di'st'rict, Section 16571608.'05 d °Yard. Requirements:; This ainendment will elirriinate the vi aiver, opportunity in, this, Setback an secton'of the code. r . 'Action = Recommended Approval Planning Deputy*Director;.Michael T. Ruddy,, reported, that this is a straight- forward item thatcleans upAhe waiver ',inodificatioris''ihat were`recenily:completed:..Mr.. Ruddyrecalledthat the waiver modifications, granted by ,the. ,Zoning, ,Administrator, the Planning Commission, and the Board of Supervisors, were real] ocated'through the" County.? s Zoning and Subdivision Ordinances. He said this was �- u disposed .of „by` the Board of Supervisors at their September 26; 201 "2 :meeting.. However, due to an advertising issue, ,one section of waivers;, Section 165- 608:05, pertaining to the EM (Extractive Manufacturing)' Zoning District,;•could,'.not be approved. that evening., -Mr. Ruddy said this particular �. section has been re- advertised and �s being;presented to the Planning Commission this evening as,a public g p pp pity that allowed. excavations to be closer than 200 °feet ` hearm • ifem. Specifically, the waiver o , "o`rtu from property zoned RA, :RP, R4, or, MU-1, and anydwelling:or, platted residential subdivision, has been eliminated. Chairman Wilmot opened the publi&3hearing' and ,called for anyone who wished. to speak - r_egardmgthis ordinance change; No. on6came'forw,ard.fo.speak and;Chairrnan Wilmot closed the public comment portion of the hearing. 'No ,issues were raised,by,,any ^of the members ofthe Planning Commission., Commissioner Thomas :made a motion to recommend approval of the 'ordinance amendment "as presented. This, motion' was °seconded by Commissioner Mohr and was unanimously BE IT 'RESOLVED, �of.an ord nan eatolamend,th Frederick County CodenCaapter1165bZoning�Article _fbeommend, app o le V.I. Business. and. Industrial "Zoning 'Districts; ;Part 608, EM (Extractive Manufacturing) District;, Section 1;65= 608.05 Setback and Yard •Requirements. 'This amendment will 'eliminate the waiver opportunity in °his; section of the code: (Note. `Commissioners.Manuel and "Lem ieux:were absent from the: meeting.) F- rederick County Plannina;COmmission ." Page 2911 Minutes Of November, 7; , 0:12', _4_. Comprehensive Policy Plan Am "endment, CPPA #01-12; Lord Fairfax. Community College (LFCC)/ Middletown. Sewer & Water Service Area .(SWSA). A request by LFCC'tofuclude land _owned by the LFCC Foundation into 'the SWSA to enable. the` provision of pabl c water -and sewer initiated this proposed ,amendment. The, resulting amendment proposes the establishment of the Middletown/ Lord, Fairfax SWSA "that encompasses LFCC and the adjacent Middletown. Elementary School, and': an institutional land use rdesignation for the area: Water and sewer would continue to be provided. by the; Town of Middletown_ and the .City. of Winchester, respectively. The - parcels included in th.e;Middletown/ Lord Fairfax SWSA are: 91- A- 100,'91 -A -9913, 91 -A -99, 91 -A- 99A, and•9:1- A -78A. Action— Recommended' ction — Recommended' Approval Planning Deputy Director; Michael T. Ruddy, displayed a, map identifying the area north of;Middletown, just west of 1 -8'1, and east of'Route '1 l which has been established as the Middletown/ Lord Fairfax,Sewer sand Water'Service: Area (SWSA). Mr,. -Ruddy said this, is:in xesponse to a.request by the.Lord Fairfax Community College (LFCC) to include adjacent parcels in order to utilize public water and aewer for their expanding campus. Be-:said this proposed amendment to the Comprehensive Plan includes; both the inap ,and'text. which describes the ,institutional ,land use, the transportation components and generally describes the operation in and.around the community college. Mr. Ruddy commented, that although the .Frederick County Sanitation Authority (FCSA) has the primary responsibility'ofproviding'wafer and sewer in Frederick County within the SWSA; in this particularly case; "the Town of Middletown provides the sewer service to 'the community college and this area„ and the City of Winchester provides the water service. He° said. this area consists of five properties totaling 130 acres and includes the LFCC ;Foundation property and the adjacent Middletown Elementary School. Chairman Wilmot opened the public hearing and called for anyone wishing to speak regarding this Comprehensive Policy Plan'Amendment (CPPA). Mr. Chris B`oies,,` Vice 'President of the Office of Financial and Administrative Services for LFCC, 'came forward to address the Corm- nission. Mr. Boies brought. a display showing thef proposed project, a 32,000 sq. ft. student union building. He said the proposed building would. house the campus book store, food service; a fitness center; two classrooms, and some office space. Mr. Boies said it is a much tiee&d addition to -the carnpus;,he stated that LFCC has grown over 35 % withinthe lastthree years. Last spring, LFCC was the fastest growing community college in Virginia and the student enrollment is over 7' 3'00 ;students this semester. Mr. Boies added that due to State funding issues, they were able to utilize .the,foundation's property for the project and will also• use some :creative financing to get the project done. No one else wished to "speak:and Chairman Wilmot closed the, citizen comment portion of the hearing. Commission members were very"much in favor of this project. No issues were raised. Upon motionmade"by Commissioner Unger and seconded by Commissioner Crosen, Frederick County Planning Commission Page 2912 Minutes of November 7;:2012 =5- r. BE IT 'RESOLVED, that tlier Frederick County 'Planning` _Coinrnission does hereby unanimously Tecominend.' approval of•Gomprehensive1 Policy Plan Amendment,: CPPA #01 =12 for the 'Lord Fairfax Coinmunity College (LFCC)/ Middletown Sewer& Water Service Area. (SWSA). A request, by,LFCC to include. land'o.w by the LF.CC Foundation into the SWSA to enable the provision of public water and sewer mrtated thi proposed amendment. 'The resulting amendment proposes `the establishment of the Middletown/ Lord Fairfax.SWSA which encompasses LFCC and the adjacent Middletown Elementary School with an institutional land. use designation for the area. Sewer and water would continue to be provided by the Town of Middletown and the "City of Winchester, respectively. The parcels included in the Middletown /Lord Fairfax SWSA,are:'9.1 -A -100, 91 -A -998, 91- A -9.9, 91,_A- 99A,.and 91= A -78A. (Note: Coinmissioriers!Manuel and'Lemieux -were absent from the meeting:) COMMISSION DISCUSSION ANNUAL ` REVIEW OF `THE PLANNING COMMISSION BYLAWS AND THE RULES & REGULATIONS Planning Director, Eric R. Lawrence, :reported: that -the Planning, Commission's Bylaws direct, an annual review 'in' ;November' of the _Bylaws.,,- Mr. Lawrence said he was aware. of one modification needed in Article VI,. Commission Meetings, Section 6 -5,.; "Work Sessions shall be held at the adjouniineiit of regular ;meetings or at the time and place set by the Commission." He said this statement could be amended by'simpI adding;." and /or the Board of Supervisors" Mr: Lawrence said if there are any other comments, corrections, or concerns from the Commission members, please let the istaff know before. tl- e. CommissiWs December 5 meeting and the staff will bring the bylaws back to•the Commission in January for adoption. OTHER CANCELLATION -° N OF TFIE;NOVEMBER 21,2012 MEETING Chairman Wilmot announced there were 'no pending items for the Planning C'0'mm'ss'i6n's.November.21, 2012 meeting. Uporn.rnofion, made; by Commissioner Thomas and seconded by Commissioner Oates, the Planning Commission unanimously. voted to cancel their November 21, 2012. meeting: Frederick County.Paanning;Com_niission Page 2913 Minutes of November 1, 2612 •. PLANNING COMMISSION WORKASSIONIWITH THELBOARD QY SUPERVISORS Chairman Wilmot announce d' Planning Cornffiissibn Joint %Jrk -Session with the Board of Supervisors prior to the Board's tegularly scheduled meeting on November 14, 2012. She said the Work- session will start, ;at 5` ­3 0 p. IT. Chairman Wilmot said that revisions to the RP (Residential Performance) Zoning Distric't<and'setback requirements for accessory, structures in the RA (Rural Areas) bi'strictwill be discussed. ADJOURNMENT No -further business remained to be discussed and upon motion by Commissioner Oates and. second by Commissioner. Thomas, the meeting adjourned at 7:20 p.m. by 4 unanimous, vote. Respectfully submitted, Eric �.,Law.reince,-Secretary Ffederick County Planning,Commi'ssion. T49e 2914 Minutes of November 7, 2012