043-05
BOARD OF SUPERVISORS
RESOLUTION OF THE BOARD OF SUPERVISORS OF
FREDERICK COUNTY, VIRGINIA DECLARING ITS INTENTION
TO REIMBURSE ITSELF FROM THE PROCEEDS OF A
FINANCING FOR CERTAIN COSTS OF PUBLIC SAFETY FACILITIES
AND AUTHORIZING EXECUTION OF THE COMPREHENSIVE AGREEMENT
BETWEEN THE COUNTY OF FREDERICK, VIRGINIA AND
HOWARD SHOCKEY & SONS, INC.
The Board of Supervisors of Frederick County, Virginia (the "County") has determined
that it may be necessary or desirable to advance money to pay the costs of designing public
safety facilities (the "Project") and for ownership of the Project design.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF FREDERICK COUNTY, VIRGINIA:
I. The Board of Supervisors adopts this declaration of official intent under Treasury
Regulations Section 1.150-2.
2. The Board of Supervisors reasonably expects to reimburse advances made or to
be made by the County to pay the costs of designing and owning the Project from the proceeds of
its debt or other financings. The maximum amount of debt or other financing expected to be
issued for the design of the Project is $500,000 and a maximum amount of debt or other
financing expected to be issued for ownership of the project is $100,000 for a total of $600,000
to be reimbursed.
3. The Board of Supervisors appropriates 35% of the $500,000 for design of the
proposed Public Safety Building with approval of the design to be considered at the 35% phase.
4. The Board of Supervisors authorizes the County Administrator to execute, on
behalf of the County, the Comprehensive Agreement between the County of Frederick, Virginia
and Howard Shockey & Sons, Inc.
5. This resolution shall take effect immediately upon its adoption.
The foregoing resolution was adopted by the Board of Supervisors at its meeting on
March 23, 2005 by the following roll call vote:
\\FIN\236790. I
VOTE:
Richard C. Shickle
Gary W. Dove
Bill M. Ewing
Gene E. Fisher
~
Aye
Aye
~
Resolution No.: 043-05
\\FlN\236790. I
Gina A. Forrester
Lynda 1. Tyler
Barbara E. Van Osten
Clock, Boud o?flf!;}!i;oderiOk County,
Virginia
Absent
~
Aye
COUNTY of FREDERICK
John R. Riley, Jr.
County Administrator
540/665-5666
Fax 540/667-0370
E-mail:
jriley@co.frederick.va.us
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:.;:..,
TO:
FROM:
SUBJECT:
Board of Supervisors ~() _
John R. Riley, Jr., County Administrato~
PPEA - Public Safety Building Design Expense Reimbursement &
Execution of Comprehensive Agreement
DATE:
March 15,2005
The attached resolution is a follow up to the Board's discussions during the March 2, 2005 closed
session regarding the proposed Comprehensive Agreement between the County and Howard &
Shockey & Sons, Inc. for the proposed public safety building. The resolution gives notice of the
Board's intent to seek reimbursement through debt proceeds or other financings for monies expended
in advance for the design and ownership of the proposed public safety building. The resolution
approves a maximum reimbursement amount of $600,000, which equates to $500,000 for project
design and $100,000 for ownership.
The resolution also authorizes the County Administrator to execute the comprehensive agreement on
behalf of the County.
Board action on this proposed resolution would include approval of the resolution as well as an
appropriation from unreserved fund balance in the amount of $600,000 to cover the advanced costs.
Should you have any questions concerning this item, please do not hesitate to contact me.
JRRIjet
Attachment
C:\Documents and SettingslJET\MyDocuments\RHeyCorrespondence\Mezoos'Soard ofSupe:rvisors\BOS Memo rePPEARe..c;olution & Appropriation
3-23-05.wpd
107 North Kent Street . Winchester, Virginia 22601-5000