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042-05 COUNTY of FREDERICK Board of Supervisors 540/665-5666 540/667-0370 fax Richard C. Shickle - Chairman Barbara E. Van Osten - Vice Chairman Back Creek District Gene E. Fisher Shawnee District RESOLUTION FOR THE ADOPTION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM Lynda J. Tyler Stonewall District Bill M. Ewing Opequon District Gary W. Dove Gainesboro District Gina A. Forrester Red Bud District AT A MEETING OF THE BOARD OF SUPERVISORS OF FREDERICK COUNTY, VIRGINIA, HELD AT 107 NORTH KENT STREET, WINCHESTER VA, ON MARCH 9TH 2005, RESOLUTION COUNTY, VIRGINIA 042-05 ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM IN FREDERICK WHEREAS, the Board of Supervisors of the County of Frederick, Virginia, does hereby frod as follows: WHEREAS, the President in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach for Federal, State, and local governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity; WHEREAS, the collective input and guidance from all Federal, State, and local homeland security partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive NIMS; WHEREAS, it is necessary and desirable that all Federal, State, and local emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; WHEREAS, to facilitate the most efficient and effective incident management it is critical that Federal, State, and local organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the county's ability to utilize federal funding to enhance local agency readiness, maintain frrst responder safety, and streamline incident management processes, WHEREAS, the Incident Command System components of NIMS are already an integral part of various county incident management activities, including current emergency management training programs; and WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System. NOW, THEREFORE, BE IT HEREBY PROCLAIMED by the Board of Supervisors of the County of Frederick, Virginia, that the National Incident Management System (NIMS) is established as the County standard for incident management. 107 North Kent Street · Winchester, Virginia 22601 Upon motion made by Supervisor Barbara Van Osten , seconded by Supervisor Lynda J. Tyler 'he above Resolution was approved by the following recorded vote: Richard C. Shickle Ave Linda J. Tyler Aye Gina A. Forrester Aye Gene E. Fisher Ave Bill M. Ewing Ave Gary W. Dove Aye Barbara Van Osten Ave A COpy TESTE: ',hnIe R;J~ ~ Clerk, Board of Supervisors County ofFrederick, Virginia Resolution No.: 042-05 COUNTY OF FREDERICK, VIRGINIA FIRE AND RESCUE DEPARTMENT 107 North Kent Street Winchester, V A 22601 Gary A. DuBrueler Director Dennis D. Linaburg Fire Marshal MEMORANDUM FROM: John R. Riley, Jr. County Administrator Gary A. DUBrueler.~ Frederick County Fire and Rescue P\tr-I""CrllE" - -":_:~' U TO: SUBJECT: Resolution Request MAR 2005 Fred",,,!, r " ,,,I ',r; vounLi Ad~;lstrato~ffice \ " .:=tC . '\ '-._'c ,-,-.-., '~'-c:>!,~_~ .. ""~. ~>"-':':: '- . ~ {''''~~' -.. ';:y,\' ...~ I,!<~.':;'i. DATE: March 2, 2005 Please place the following resolution request on the agenda for the Board of Supervisors meeting scheduled for Wednesday, March 9, 2005. The National Incident Management System (NIMS), approved March 1, 2004, establishes standard incident management processes, protocols and procedures so that all local, state, federal and private-sector emergency responders can coordinate their responses, share a common focus and place full emphasis on resolving the event. All local governments and state agencies must comply with NIMS to be eligible for federal preparedness assistance. See attached Implementation of the NIMS by Local Governments Fact Sheet from the Virginia Department of Emergency Management. This resolution is to establish the National Incident Management System (NIMS) as the County standard for incident management. It was presented to the Public Safety Committee on Wednesday, March 2, 2005 and is to be forwarded to the Board from the Committee. Should you have any questions, please do not hesitate to contact me. Director (540) 665-5618 . Fire Marshal (540) 665-6350 . Fax (540) 678-4739 FACT SHEET: Implementation ofthe National Incident Management System (NIMS) by Local Governments Federal Fiscal Year (FFY) 2005 (October 1, 2004- September 30, 2005) is a start up year for NIMS implementation. Full compliance with the NIMS is not required for you to receive FFY 2005 grant funds; however, local governments are encouraged to achieve full NIMS implementation during FFY 2005 to the maximum extent possible. Guidance concerning full NIMS implementation, required by October I, 2006, will be released as indicated below. The following points do not represent all of the actions necessarv to fully implement the NIMS: thev do define all FFY 2005 NIMS compliance requirements: 1:1 Completing the NIMS Awareness Course: "National Incident Management System (NIMS), An Introduction" IS-700 This independent study course developed by the Emergency Management Institute (EMI) explains the purpose, principles, key components and benefits ofNIMS and is the only NIMS training currently available. The course is available on-line at htto://training.fema.gov/EMIWebIIS/ and requires forty-five minutes to three hours to complete. IS-700 is not an Incident Command System course. We recommend, as a minimum, those persons responsible for the implementation and supervision ofNIMS within the emergency services disciplines and government administration complete this training. 1:1 Formally recognizing the NIMS and adopting the NIMS principles and policies Local governments should establish legislation, executive orders, resolutions, or ordinances to formally adopt the NIMS. We recommend the adoption ofNIMS be recorded in an official document. Consider one of the options mentioned as well as your Emergency Operations Plan or minutes of a city councillboard of supervisors meeting. A resolution template is available. 1:1 Institutionalizing the use of the Incident Command System (ICS) Local jurisdictions must adopt the use oflCS (consistent with the concepts and principles taught by VDEM & DHS) across the entire response system. Basic, Intermediate, and Advanced ICS courses as well as ICSIEOC Interface are available from VDEM. Our training schedule may be found at www.vaemergencv.com/train. We recommend citing the use oflCS within the NlMS adoption document, with language such as that found in the resolution template. Additionally, records ofICS training for emergency response personnel should be maintained. First responders should complete Basic ICS or level 100 & 200 ICS training; first responder supervisors should complete the latter and Intermediate ICS or level 300 ICS training; potential incident commanders should complete the three previously cited levels and Advanced ICS or level 400 ICS training. ,_. 1:1 Establish a NIMS baseline by determining which NIMS requirements you already meet We recognize that local governments have already implemented many of the concepts and protocols identified in the NIMS. The NIMS Integration Center (NIC) was established by the Secretary of Homeland Security to provide strategic direction for and oversight of the National Incident Management System, supporting both routine maintenance and continuous refinement of the system and its components over the long term. The NIC is developing the NIMS Capability Assessment Support Tool (NIMCAST), a web-based self-assessment system to evaluate incident response and management capabilities. This tool can assist in determining the extent to which you are already compliant, as well as identifY the NIMS requirements that you are not currently meeting. The NIC will formally pilot the NIMCAST with a limited number of States. Upon completion of the pilot, the NIC will provide all potential future users with voluntary access to the system. Federal preparedness assistance will be leveraged to complete NIMS implementation by FFY 2006 (October 1,2005). To receive FFY 2006 (October l. 2005-Seotember 30. 2006) preparedness funding, the minimum FFY 2005 compliance requirements described above must be met. Applicants will be required to certifY as part of their FFY 2006 grant applications that they have met the FFY 2005 NIMS requirements. By FFY 2007 (October I, 2006), Federal preparedness assistance will be conditioned by full compliance with the NIMS. Additional information about NIMS requirements and resources for achieving compliance will be forthcoming from the NIC. The NIC web page, www.fema.gov/nims/nims.shtm. will be updated regularly with information about the NIMS and further guidance for implementation. Point of Contact: Sam Hoffman (804) 897 6500 Ext. 6559 E-Mail: sam.hoffman{aJ,vdem.virginia.gov. 1/20/05 Secretary U.S. Department of Homeland Security Washington, DC 20528 Homeland Security March 1, 2Q04 MEMORANDUM FOR: Cabinet Secretaries Agency Directors Members of Congress Governors Tribal Leaders Mayors County, Township, and Parish Officials State Homeland Security Advisors Homeland Security Advisory Council State, Territorial, Local, and Tribal First Responders . FROM: Tom Ridge ~ / ~ ff National Incident Management System SUBJECT: In Homeland Security Presidential Directive (HSPD)-S, Management of Domestic Incidents, the President directed me to develop, submit for review to the Homeland Security Council, and administer a National Incident Management System (NIMS). This system will provide a consistent nationwide approach for Federal, State, local, and tribal governments to work effectively and efficiently together to prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. The NIMS has undergone extensive vetting and coordination within the Federal family. The development process has also included extensive outreach to State, local, and tribal officials; to the emergency response community; and to the private sector. As a result, theNIMS incorporates the best-practices currently in use by incident managers at allleve.ls. In addition, effective incident management in the homeland security environment we now face involves new concepts, processes, and protocols that will require additional development and refinement over time. The collective input and guidance from all of our homeland security partners has been, lI1Id will continue to be, vital to the further development of an-effective lI1Id comprehensive .,- NIMS. HSPD-5 requires all Federal departments and agencies to adopt the NIMS and to use it in their individual domestic incident management and emergency prevention, preparedness, response, recovery, and mitigation programs and activities, as well as in support of those actions taken to assist State, local, or tribal entities. The directive also requires Federal departments and agencies to make adoption of the NIMS by State, tribal and local organizations a condition for Federal preparedness assisrance beginning in FY 2005. Compliance with certain aspects of the NIMS will be possible in the short-term, such as adopting the basic tenets of the Incident Command System identified in this document. Other aspects. of the NIMS, however, will require further development and refinement to enable compliance at future dates. I ask for your continued cooperation and assistance as we further develop and implement the NIMS and the associated National Response Plan (NRP). I look forward to working with you as we continue our collective efforts to better secure the homeland and protect our citizens from both natural disasters and acts of terrorism. www.dhs.gov PREFACE On February 28, 2003, the President issued Homeland Security Presidential Directive (HSPD)-5, Management of Domestic Incidents, which directs the Secretary of Homeland Security to develop and administer a National Incident Management System (NIMS). This system provides a consistent nationwide template to enable Federal, State, local, and tribal governments and private-sector and nongovernmental organizations to work together effectively and efficiently to prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity, including acts of catastrophic terrorism. This document establishes the basic elements of the NIMS and provides mechanisms for the further development and refinement of supporting national standards, guidelines, protocols, systems, and technologies. Building on the foundation provided by existing incident management and emergency response systems used by jurisdictions and functional disciplines at a11levels, this document integrates best practices that have proven effective over the years into a comprehensive framework for use by incident management organizations in an a11- hazards context (terrorist attacks, natw"al disasters, and other emergencies) nationwide. It also sets in motion the mechanisms necessary to leverage new technologies and adopt new approaches that will enable continuous refinement of the NlMS over time. This document was developed through a collaborative, intergovernmental partnership with significant input from the incident management functional disciplines, the private sector, and nongovernmental organizations. The NIMS represents a core set of doctrine, concepts, principles, terminology, and organizational processes to enable effective, efficient, and collaborative incident management at all levels. It is noran operational incident management or resource allocation plan. To this end, HSPD-5 requires the Secretary of Homeland Security to develop a National Response Plan (NRP) that integrates Federal government domestic prevention, preparedness, response, and recovery plans into a single, all-disciplines, all- hazards plan. The NRP, using the comprehensive framework provided by the NIMS, will provide the structure and mechanisms for national-level policy and operational direction for Federal support to State, local, and tribal incident managers and for exercising direct Federal authorities and responsibilities as appropriate under the law. HSPD-5 requires all Federal departments and agencies to adopt the NIMS and to use it in their individual domestic incident management and emergency prevention, preparedness, response, recovery, and mitigation programs and activities, as well as in support of all actions taken to assist State, local, or tribal entities. The directive also requires Federal departments and agencies to make adoption of the NIMS by State and local organizations a condition for Federal preparedness assistance (through grants, contracts, and other activities) beginning in FY 2005. Jurisdictional compliance with certain aspects of the NIMS will be possible in the short term, such as adopting the basic tenets of the Incident ix x National Incident Management System Command System (ICS) identified in this document. Other aspects of the NIMS, however, will require additional development and refinement to enable compliance at a future date (e.g., data and communications systems interoperability). The Secretary of Homeland Security, through the NlMS Integration Center discussed in Chapter VII, will publish separately the standards, guidelines, and compliance protocols for determining whether a Federal, State, local, or tribal entity has adopted the aspects of the NIMS that are in place by October 1,2004. The Secretary, through the NIMS Integration Center, will also publish, on an ongoing basis, additional standards, guidelines, and compliance protocols for the aspects of the NIMS not yet fully developed.