015-04
BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2004-2005 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session and
public hearing held on August 24, 2004, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2004-
2005 Budget be Amended to Reflect:
Landfill Fund Suoolemental Aoorooriation in the Amount of $1.330.000. This Amount
Represents a Carry-Forward for Unfinished Projects.
Planning and Develooment Request for a General Fund Suoolemental Aoorooriation in the
Amount of $973.947.14. This Amount Represents Carry-Forward Funds for the Warrior
Drive Project.
ADOPTED, this 24th day of August, 2004.
Upon motion made by Lynda J. Tyler and seconded by Gina A. Forrester, the above was
approved by the following recorded vote:
Gina A. Forrester
Aye Lynda J. Tyler Aye
Aye Bill M. Ewing Aye
Aye Gary W. Dove Aye
A COPY TESTE:
JOlmmt:4
Clerk, Board of Supervisors
County of Frederick, Virginia
Richard C. Shickle
Barbara E. Van Osten
Resolution No.: 015-04
Original: Cheryl B. Shiffler, Finance Director
cc: C. William Orndoff, Jr., Treasurer
Eric R. Lawrence, Planning Director
Harvey E. Straw snyder, Jr., P.E., Public Works Director
COUNTY of FREDERICK
Finance Department
Cheryl B. Shiffler
Director
TO:
Board of Supervisors
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@coJrederick.va.us
FROM: Cheryl B. Shiffler, Finance Director
DATE: July 21,2004
SUBJECT: Finance Committee Report and Recommendations
The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on
July 21,2004 at 8:00 am.
1. The Assistant County Administrator requests a General Fund sup.plemental appropriation
in the amount of $97. 704. This amount represents a carry-forward for funds allocated for
the replacement of phone equipment. See attached memo, p. 1. The committee
recommends approval.
2. The Clerk of the Circuit Court requests a General Fund supplemental awro.priation in the
amount of$4.397.08. This amount represents the reimbursement of state funds. No
additional local funds are needed. See attached memo, p. 2-3. The committee
recommends approval.
3. The Director of Public Works requests a General Fund supplemental apJ'rQpriation in the
amount of$133.687. This amount represents carry-forward funds for the renovation
project for the courtroom in the Old County Courthouse. See attached memo, p. 4. The
committee recommends approval.
9!
4.
Th~Director of Public Works requests I) a. 'tjllrl(iJl F1Willlllwlffinentlll ="wrnprl:l1:inn ill
the HmQui1tof$L3~p 000 representing a carry-forward for unfinished projects; 2) a
General Fund supJ'lemental appropriation in the amount of$I1.339 representing a carry-
forward for several Refuse Collection line items; 3) a General Fund supplemental
appropriation in the amount of $221.000 representing a carry-forward for unfinished
projects for Engineering; and 4) a General Fund suwlemental awroJ'riation in the
amount of$10.782.34 representing a carry-forward to the Commonwealth Attorney's
budget for repair and renovation of office space. See attached memo, p. 5-10. The
committee recommends approval. The committee voted 5:rQ~t:h~tand.filJ !;upp1emental
appropriation which will be scheduled for public hearing with Committee Member Bill
Ewing voting against this item.
107 North Kent Street. Winchester, Virginia 22601
Finance Committee Report and Recommendations
July 21, 2004
Page 2
~ 5.
The Director of Planning and Development !!9uests a General LIWd su,p,plew8!ltlll
llnnrnnri..-hnn;n th". ..mount 0[$973947 ]4 This amount represents carry-forward funds
for the Warrior Drive project. See attached memo, p. 11. The committee recommends
approval and this item will be scheduled for a public hearing.
6. The Superintendent of the Regional Jail requests a Jail Fund supplemental a,pJlropriation
in the amount of$116.385. This amount represents a carry-forward for professional
services for construction and funding for payment for inmates being held for Frederick
County by Roanoke City Jail. See attached memo, p. 12. The committee recommends
approval.
7. The Director of Economic Development requests a General Fund sup,plementaJ
aJlJlropriation in the amount of$2.100. This amount represents a carry-forward for items
ordered before June 30 but not received until after July 1. See attached memo, p. 13. The
committee voted 5: 1 for approval with Committee Member Bill Ewing voting against this
item.
8. The Town of Stephens City requests that the county transfer ownership of the old
Stephens City School to the town. The town is currently in a 99 year lease on the
property. See attached memo, p. 14. The committee recommends that the County
Administrator provide additional information on deeds, parcels and ownership of land.
9. The County Administrator would like to have a discussion on the Fire and Rescue Fee-
for-Service. The committee recommends that the County Administrator seek Request For
Proposals for a consultant subject to participation by other jurisdictions. The consultant
will evaluate the feasibility of the Fire and Rescue Fee-For-Service program.
** ITEMS NOT REQUIRING ACTION **
Year-end information will be available at the end of next month. Information will be forwarded
under separate cover to the Board of Supervisors and Finance Committee.
Finance Committee Report and Recommendations
July 21,2004
Page 3
Respectfully submitted,
FINANCE COMMITTEE
W. Harrington Smith, Jr.
Gina A. Forrester
Bill M. Ewing
Richie Wilkins
Ronald Hottle
By ~/MA A
Cheryl B. Shimer
Finance Director
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COUNTY of FREDERICK
Department of Public Works
540/665-5643
FAX: 540/678-0682
TO:
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Request to Carry Forward Funds from Fiscal Year Budget 20a3/2004 to ~::'~~~"
Fiscal Year Budget 2004/2005
MEMORANDUM:
FROM:
Cheryl B. Shiffler, Director of Finance
Harvey E. Strawsnyder, Jr., P,E., Director of Public Works~\tl
SUBJECT:
DATE:
July 8, 2004
We are requesting that the following amounts from the Fiscal Year 2003/2004 budget be carried
over into the Fiscal Year 2004/2005 budget. These items were reviewed and unanimously endorsed by the
Public Works Committee during their regularly scheduled meeting on June 29,2004.
REFUSE DISPOSAL (LANDFILL) - 12-4204
The Landfill Manager, Mr. Steve Frye, in the attached memorandum dated June 17, 2004,
is requesting a total carry forward of $1,3 3 0,000, This amount represents projects, purchases or
services that were budgeted for Fiscal Year 2003/2004 but, for one reason or another, were not
initiated or completed in this past fiscal year.
REFUSE COLLECTION -10-4203 & LITTER COLLECTION 10-4205
The Solid Waste Manager, Ms. Gloria Puffinburger, has requested a total carry forward
amount of $11,339. The attached memorandum dated June 24, 2004, describes the proposed
funding allocation and defines the specific line items.
ENGINEERING - 10-4201
We are requesting a total carry forward in the amount of $221,000 from the Engineering
budget. The attached memorandum from Joe Wilder, Deputy Director, higWights the breakdown
of this request. A majority of the funds or $171,000 will be applied to the design of the new
animal shelter.
OFFICE RELOCA nON
We are requesting that the funds currently remaining from the relocation of the Public
Works Department, Planning Department and the Commonwealth's Attorney office be carried
forward and reallocated to the Commonwealth's Attorney's budget. These funds include
$3,296.75 in line item 10-4201-3010-00, $2,571,59 in line item 10-4201-3004-03 and $4,914 in a
107 North Kent Street. Wmchester, Vrrginia 22601-5000
-6-
COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
FAX: 540/665-6395
MEMORANDUM
TO:
Frederick County Rnance Committee
Eric R. Lawrence, Director ~
FROM:
RE:
Carry-Forward for Committed Funds
DATE:
June 23, 2004
The Planning Department is requesting that remaining funds be carried forward under Budget Line
Item 8101-3001-001 (Warrior Drive Construction) from Fiscal Year 2003-2004 into Fiscal Year
2004-2005 for the remaining expenses of the Warrior Drive construction project the County has
committed to pursue.
These funds are available in the Planning Department's FY 03-04 Warrior Drive Construction
Budget Line item. As of June 16,2004, the remaining funds are:
8101-3001-001 Warrior Drive Construction
$ 973,947.14
If additional information or explanation is required, please do not hesitate to contact me.
ERLlrsa
107 North Kent Street. Winchester, Virginia 22601-5000
-(1-