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HomeMy WebLinkAboutOctober 13, 1993 Regular Meeting 447 A .Regular Meeting of the Frederick County Board of supervi- sors was held on October l3, 1993, at 7:30 P.M., in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington Smith, Jr., vice-Chairman; James L. Longerbeam; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Anthony Wadsworth of the Round Hill united Methodist Church. ADOPTION OF AGENDA Upon motion made by James L. Longerbeam, seconded by Robert M. Sager, the agenda was adopted as presented by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested the fOllowing tabs be approved under consent agenda: 1. Memorandum Re: Cancellation of Board Meetings During Holiday Season - Tab G; 2. Memorandum Re: Schedule Public Hearing for Planning Commission Items - Tab H; 3. Correspondence and Resolution Re: Affordable Housing Awareness Month - Tab I; 4. Correspondence and Resolution Re: Free Medical Clinic Week - Tab J; 5. Correspondence and Resolution Re: Unfunded Mandates - Tab K; 6. Agreement with the Virginia Department of Transportation for Installation of street Signs - Tab L; 7. Resolution from the Virginia Department of Transporta- tion Re: Route 600, North Hayfield Road - Tab Pi 8. Memorandum Re: - Planning Commission Retreat - Tab U; 9. Activity Report - september 1-30, 1993 - Tab Vi 10. Parks and Recreation Commission Report - Tab X; 448 11. Personnel Committee Report - Tab Z1. Mr. Sager also requested that Code & Ordinance be included in the consent agenda if no one had any objections. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the consent agenda was approved as requested by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye CLEARBROOK FEED AND SUPPLY RECEIVES BOARD AWARD FOR OCTOBER 1993 Mr. Charles Orndoff, Sr. asked Mr. David L. Molden, owner of Clearbrook Feed and supply, to come forward at this time. Mr. Orndoff presented to Mr. Molden the board award for the month of October and in doing so thanked him for all his many contributions to the youth of our county as well as all other citizens he has assisted since being in business at this loca- tion. MIKE PHILLIPS NAMED EMPLOYEE OF THE MONTH FOR NOVEMBER. 1993 Mrs. Beverly Sherwood asked Mr. Mike Phillips to come forward at this time. Mrs. Sherwood presented to Mr. Phillips the employee of the month award for November, 1993. PRESENTATION OF CERTIFICATES BY BOARD MEMBER ROBERT M. SAGER - APPROVED UNDER CONSENT AGENDA Two certificates requested by Mr. Sager to be presented to two area boy scouts were approved under under consent agenda as requested by Mr. Sager, as neither one of the scouts could be present at this meeting. CITIZEN COMMENT Mr. Kenneth Y. stiles, resident of Stonewall District, appeared before the board and requested that the board consider postponing the upcoming reassessment and referred to an article in the Northern Virqinia Dailv wherein the County Administrator, John Riley, and Board Chairman, Richard Dick had stated that one of the new Commissioners first and biggest task would be han- dling the current reassessment within the commissioner's office. 449 He further requested that the board amend the county ordinances dealing with business license and personal property taxes in three ways. 1. Impose a minimum revenue level of $5,000 in each of the four of the general categories of the business license tax in order for the license tax to be imposed. 2. Requesting by ordinance to impose a minimum assessed value of $200 on personal property tax, for that tax to be imposed. 3. Impose a minimum assessed value of $500 on business personal property tax for that tax to be imposed. He further stated that if the board would establish these minimums and the Commissioner would use the guidelines drawn up by her former firm for determining who is an employee and who is a contractor, he felt this would solve the overwhelming majority of problems that have surfaced in the Commissioner's office. He stated that this is not necessary because of the way the ordi- nance is written, but because of the way it is being interpret- ed. MINUTES APPROVED Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the minutes of the regular meeting of August 11, 1993, were approved as submitted by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the minutes of the special meeting of August 25, 1993, were approved as submitted by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington smith, Jr., the minutes of the special meeting of 450 September 1, 1993, were approved as submitted by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by Charles W. Orndoff, Sr., seconded by Beverly J. Sherwood, the minutes of the regular meeting of September 8, 1993, were approved as submitted by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye COUNTY OFFICIALS: BILL VANHORSSEN IS APPOINTED TO SCHOOL BOARD AS THE REPRE- SENTATIVE FROM BACK CREEK DISTRICT Mr. Longerbeam explained that Mr. VanHorssen was out of town on business and unable to be in attendance at this meeting. This appointment was approved by the following recorded vote, (the motion was made at an earlier meeting): Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye This appointment will expire June 30, 1997. TIMOTHY K. HOCKMAN APPOINTED TO PARKS AND RECREATION COMMISSION FROM OPEOUON DISTRICT Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., Timothy K. Hockman was appointed to the Parks and Recreation Commission from Opequon District to fill the unex- pired term of Joe Bishop who resigned. His term will expire on January 22, 1996. The above nomination was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye 451' BLAINE WILSON REAPPOINTED TO THE PLANNING COMMISSION FROM SHAWNEE DISTRICT Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, Blaine Wilson was reappointed to the Planning Commission from Shawnee District. This term will expire on October 4, 1997. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye THREE CITIZENS NOMINATED FOR CONSIDERATION OF APPOINTMENT TO THE BOARD OF ZONING APPEALS Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the following citizens were nominated for consideration by the Circuit Court Judge for appointment to the Board of Zoning Appeals: Ralph M. Wakeman, Arthur L. Dunlap, Jr., and Gilbank F. Hamilton. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye HENRY BUETTNER APPOINTED TO FINANCE COMMITTEE TO FILL UNEXPIRED TERM OF RAYMOND "BUZZY" SANDY Mr. Dick at this time appointed Mr. Henry Buettner to serve on the county finance committee, filling the unexpired term of Raymond "Buzzy" Sandy who resigned. Mr. Sandy is running for the General Assembly seat which is being vacated by Alson Smith. LARRY LAND. INTERGOVERNMENTAL RELATIONS COORDINATOR. ADDRESSED THE BOARD Mr. Larry Land, Intergovernmental Relations Coordinator, for Virginia Association of Counties appeared before the board at which time he presented them with informational packets from VACo and asked them to please give him a call if he could assist them in any way with matters pertaining to VACo. CATHIE GALVIN. EXECUTIVE DIRECTOR. SHENANDOAH AREA AGENCY ON AGING ADDRESSED THE BOARD Ms. Cathie Galvin, executive director, Shenandoah Area Agency on Aging appeared before the board and briefly outlined 452 what the agency has been doing within the county and what their plans were for the future. Mr. Dick stated that he would like to see more help going to the people of the Gainesboro area. Ms. Galvin replied that they are trying to get to more homes in this area. Mr. Sager stated that he has been working with Ms. Galvin during the past year and feels this agency is doing a wonderful job. Ms. Galvin thanked the board members for their continued support and if at any time they have any questions concerning any of the agencies programs to please give her a call. SHERIFF BOB WILLIAMSON ADDRESSED BOARD - RE GRANT BEING HADE AVAILABLE THROUGH THE BUREAU OF JUSTICE ASSISTANCE POLICE HIRING SUPPLEMENT PROGRAM Sheriff Bob Williamson addressed the board and outlined the requirements of the Justice Department in order for a locality to apply for this grant. He further explained what this grant would mean to the county if we were among those selected to receive any monies from this grant. He further explained if the county was interested all paper work has to be completed by October 30. The board members discussed how much it would cost the county in order to receive any monies from this grant. Sheriff Williamson explained what additional cost would be encountered by the county with radio equipment, etc. Mr. Smith moved to apply for this grant with James L. Longerbeam seconding the motion. Mr. Smith asked if we were awarded this grant and it was decided it would be too costly for the county to participate, could we then turn it down. Sheriff Williamson replied yes, he was at this time asking the board members for direction. Mr. Longerbeam requested to amend the previous motion to add a limit or cap as to how many new deputies we would hire, not more than 5. Mr. Smith agreed to this amendment of his previous motion. 453 Mr. Riley explained with all the localities, especially the larger ones that would also be applying for these funds ,he did not feel we would have to worry about being awarded too many positions. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye BOARD CANCELS SECOND BOARD MEETING FOR MONTHS OF NOVEMBER AND DECEMBER. 1993 - APPROVED UNDER CONSENT AGENDA PUBLIC HEARING DATE OF NOVEMBER 10. 1993 SCHEDULED FOR PLANNING COMMISSION ITEMS - APPROVED UNDER CONSENT AGENDA RESOLUTION RE: AFFORDABLE HOUSING AWARENESS MONTH - AP- PROVED UNDER CONSENT AGENDA WHEREAS, decent, safe, and affordable housing is the cornerstone upon which our families and our communities are built; and WHEREAS, substandard or deteriorating housing, inadequate plumbing, and overcrowding threaten the health and safety of Virginia's households and diminish the economic vitality of Virginia's communities; and WHEREAS, those Virginians with special needs for accessi- bility or supportive services have additional difficulty finding adequate affordable housing; and WHEREAS, the dream of decent affordable housing will only become a reality through the leadership and partnership of state and local governments, businesses and civic organizations; THEREFORE, BE IT RESOLVED, that the County of Frederick, Virginia recognizes the month of October, 1993, as AFFORDABLE HOUSING AWARENESS MONTH. RESOLVED, this 13th day of October, 1993. RESOLUTION RE: FREE MEDICAL CLINIC WEEK - APPROVED UNDER CONSENT AGENDA WHEREAS, the Free Medical Clinic of Northern Shenandoah Valley, Inc. first delivered services to patients in October, 1986, and average 40 to 45 patients for each clinic held; and WHEREAS, the Free Medical Clinic of Northern Shenandoah Valley, Inc. provides basic, free health care to individuals and families who are without medical insurance or the ability to pay for the medical care they need; and WHEREAS, the Board of Directors, the medical profession- als, and the volunteer staff of the clinic work together to provide free medical care and to support the health care needs of those who can not afford the cost of health care. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby recognize the week of October 31-November 6 as FREE MEDICAL CLINIC WEEK and to acknowledge the 454 support and efforts of those who have contributed to providing health care to the citizens of the Northern Shenandoah Valley. UNFUNDED MANDATES RESOLUTION AS PRESENTED BY VACo - AP- PROVED UNDER CONSENT AGENDA WHEREAS, according to the Joint Legislative Audit and Review Commission, virginia's local governments are subject to 391 federal and state mandates; and WHEREAS, unfunded mandates on local governments have increased significantly in recent years; and WHEREAS, federal and state mandates require cities, coun- ties and towns to perform duties without consideration of local circumstances or capacity; and WHEREAS, in some cases mandates require local governments to redirect their priorities to meet federal and state objec- tives rather than community objectives; and WHEREAS, excessive federal and state regulations on local governments impose harsh pressures on local budgets, often requiring increases in local taxes and fees, and/or reduced local services for residents; and WHEREAS, federal and state mandates too often are inflexi- ble, one-size fits all requirements that impose unrealistic time frames and specify procedures or facilities where less costly alternatives might be just as effective; and WHEREAS, existing mandates impose harsh pressures on local budgets, often requiring increases in local taxes; and WHEREAS, the cumulative impact of these legislative and regulatory actions directly affect the citizens of our cities, counties and towns; and WHEREAS, the Virginia Municipal League, the Virginia Association of Counties and the Virginia School Boards Associa- tion are working with localities, school boards and organiza- tions across the nation to begin a public education campaign to help citizens understand and then reduce the burden and inflexi- bility of unfunded mandates, beginning with a National Unfunded Mandates Day on October 27, 1993; NOW, THEREFORE, BE IT RESOLVED, that the County of Freder- iCk, Virginia endorses the efforts of the Virginia Municipal League, the Virginia Association of Counties and the Virginia School Boards Association and their national counterparts, and supports working with the national groups to fully inform our citizens about the impact of federal and state mandates on our governments and the pocketbooks of our citizens; BE IT FURTHER RESOLVED, that the County of Frederick, Virginia plans to redouble efforts to inform members of our Congressional and General Assembly delegations to reduce the burden of unfunded mandates on our citizens. FINALLY, BE IT RESOLVED, that the county of Frederick, Virginia proclaims October 27, 1993, to be UNFUNDED MANDATES DAY IN FREDERICK COUNTY in observance of National Unfunded Mandates Day. AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR INSTALLATION OF STREET SIGNS - APPROVED UNDER CONSENT AGENDA (A copy of this agreement is on file in the Office of the County Administrator and the Office of Public Works). BOARD APPROPRIATES FUNDS FOR ROUTE 642 PROJECT 455 Upon motion made by W. Harrington smith, Jr., seconded by Robert M. Sager, $391,209.00 was appropriated to the Route 642 project. This should finalize this project as far as funding which includes those funds proffered, as well as those from the state. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye GENERAL REASSESSMENT TO BE POSTPONED FOR ONE YEAR Mr. Riley presented this information to the board and referred to correspondence received from Mr. Otho Fraher, the county's consultant to the general reassessment. Mr. Riley explained that given all the current facts concerning the reassessment, he felt it would be in the best interest of the county to delay the reassessment for one year and take the money that has been budgeted for this project and put it in escrow. Mr. Orndoff asked if any figures were available if an outside firm were to do the reassessment. Mr. Riley replied only the industrial and commercial property would be done by an outside firm, all other would be done in house. Mr. Orndoff asked what the cost was for the last reassess- ment. Mr. Riley replied approximately $233,000. Mr. Smith asked what this would do to our time schedule, would we be okay. Mr. Riley replied yes. Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the reassessment for the county is hereby extended for one year. Mr. Longerbeam stated this is a solution, but not the only one. He feels it should be six years, as we will be looking at the same situation next year and feels we need to take the full six years. 456 Mr. smith stated that he feels we need to look at the situation in one year and then go from there. Mr. DiCk stated that it was his understanding this is not a function of the Commissioner of the Revenue Office. Mr. Riley replied that is correct, and he would like to see the board keep all their options open. The above motion was approved by the following recorded vote: Richard G. DiCk - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Nay Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye DISCUSSION OF CITY - COUNTY NEGOTIATIONS The board discussed the current status of the negotiations with the city and made the following motion: Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, the board members will consider the boundary line adjustments when they are presented by the City of Winchester. They are not in favor of having a mediator brought in for these discussions. They further stated that the only area that is to be considered is boundary line adjustments with the understand- ing that there would be no consideration given in the future to annexation. Richard G. DiCk - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. orndoff, Sr. - Nay Mr. Orndoff asked about the financing, would this be done through bonds. Mr. Riley explained how this would work as there are about six steps involved. Mr. smith stated it is his understanding that this is the final step. Mr. Longerbeam explained that Mr. Riley will draft a letter to be reviewed by each board member and Mr. Dick Cranwell before it is mailed to Mr. Gary Chrisman stating the county's current position. 457 Mr. Orndoff stated that he feels the citizens need to know what the cost is going to be before the board makes a final decision. RESOLUTION RE: ROUTE 600. NORTH HAYFIELD ROAD - APPROVED UNDER CONSENT AGENDA WHEREAS, the Virginia Department of Transportation has constructed North Hayfield Road, Route 600, on a new alignment under project 0600-034-214, C501. WHEREAS, the project sketch, attached and incorporated herein as a part of this resolution, defines adjustments re- quired in the Secondary System of State Highways as a resolution of that construction, and WHEREAS, the new road serves the same citizens as served by those portions of old road identified in the project sketch to be abandoned, which portions no longer serve a public need, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add Links A-C to the Secondary System of State Highways, pursuant to section 33.1-229 of the Code of Virginia, for which sections this Board hereby guarantees the right-of-way to be clear and unrestricted, including any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board hereby abandons Links, A-B and B-C from the Secondary System of State Highways, pursu- ant to Section 33.1-155 of the Code of Virginia, and BE IT FINALLY RESOLVED, this Board orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Public Hearinq: REOUEST FROM LEARY EDUCATIONAL FOUNDATION. INC.. A NON- PROFIT VIRGINIA ORGANIZATION TO BE DESIGNATED AS A CHARITA- BLE AND BENEVOLENT ORGANIZATION WITH THE CONTEXT OF SECTION 6 CA) 6 OF ARTICLE X OF THE CONSTITUTION OF VIRGINIA - APPROVED There was no public input. WHEREAS, Leary Educational Foundation, Inc. a non-profit organization, has requested the Board of Supervisors of the County of Frederick, Virginia, to support its request for the General Assembly to grant a tax exemption pursuant to Article X, Section 6 (a) (6) of the Constitution of Virginia for certain real property owned by said organization in the County of Frederick, and WHEREAS, on October 13, 1993, a public hearing was held by the Board of Supervisors after being properly advertised; and WHEREAS, the Board of supervisors examined and considered the provisions of Section 30-19.04 (B) of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervi- sors of the County of Frederick, hereby supports legislation, pursuant to ArtiCle X, Section 6 (a) (6) of the Constitution of Virginia, to provide: 1. That they be classified and designated as a charitable and benevolent organization; and 2. That property owned by the Leary Educational Founda- tion, Inc. and used by it exclusively for charitable and 458 benevolent purposes on a non-profit basis be determined to be exempt from taxation, state and local, including inheri- tance taxes. ADOPTED this 13th day of October, 1993. I, John R. Riley, Jr., Clerk of the Board of supervisors for the County of Frederick, Virginia, hereby certify on this day of , 1993, that the above resolution is a true and exact copy of one and the same adopted by the Board of.Supervi- sors of the county of Frederick, virginia, assembled in regular session on October 13, 1993. Upon motion made by James L. Longerbeam, seconded by Charles W. Orndoff, Sr., the above request from Leary Educa- tional Foundation, Inc. was approved as presented by the follow- ing recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye AN AMENDMENT TO THE FREDERICK COUNTY CODE. CHAPTER 158. VEHICLES AND TRAFFIC: ARTICLE IV. LAW ENFORCEMENT OF PRIVATE ROADS AND STREETS: TO ADD SECTION 158-18. THE SUMMIT. THIS AMENDMENT WILL ALLOW FOR STREETS AND ROADS IN THE SUMMIT TO BE DESIGNATED AS HIGHWAYS FOR LAW ENFORCEMENT PURPOSES - APPROVED Mr. Riley presented this information to the board and explained that meetings had been held in The Summit. As a result of these meetings petitions had been received in the office from residents of the Summit and the count was overwhelmingly in favor of having the roads patrolled by the Sheriffs Department. Mr. Smith asked if the Sheriff had been included in these meetings. Mr. Riley replied yes. Mrs. Sherwood explained about the meeting and what was discussed. Mr. Dick asked if the ballots were mailed only to those residents currently residing in the Summit. Mr. Gilbert replied that only those living in the Summit received the ballot. Mr. Gilbert addressed the board at this time noting that most of the citizens want to keep the Summit private, but they also realize the increase in crime and they hope having a deputy patrol will help to reduce this ever increasing problem. 459 Mr. Gerald Bova, President of the Homeowners Association, addressed the board explaining why this patrolling of the Sheriff's Department was being requested and that the majority of those petitions received were also in favor of this request. Ms. Peg Martin appeared before the board stating that the trail bikes along with the four wheelers are an ever increasing problem and she is hoping the Sheriff's patrolling will help this problem. Mr. Wayne Schrader referred to two fires that had recently been set at the summit, as well as the vandalism and the major property damage that had occurred, and he feels having this patrol will be for the good of all. Mr. Howard Kent, resident of Overlook Drive, had mixed feelings about the patrol being there. Feels it will cut down on vandalism, but will also mean all boat trailers will have to have stickers and anyone driving a golf cart will have to have their drivers license and he wasn't sure he liked this part of it. Mr. Gene Bennett referred to the summer of 1991 and how terribly dry it was that Summer and all the problems they had with dirt bikes and the dam. Ms. Ruth Martin has lived at the Summit since 1982 and feels this patrolling is very necessary. Mr. Bruce Yost does not live in the Summit but would very much like to see the deputies patrolling the Gainesboro District more than they have in the past. Mr. Charles Williams stated that he feels there are a lot of problems within the Summit that need to be addressed and that management needs to help in solving these problems. Sheriff Williamson explained that he cannot enforce speed- ing at the Summit as it is a private subdivision and there is no speed limit. Mrs. Sherwood asked about a substation located within the Summit as this had been discussed at their meeting. Sheriff Williamson replied that is correct, but this is not in conjunction with this request. He further explained that the 460 department was planning to implement this substation as soon as all the details were worked out. Mr. Longerbeam asked about accident investigation. Sheriff Williamson explained that state police will not work accidents that occur on private property. Upon motion made by Beverly J. Sherwood, seconded by W. Harrington Smith, Jr., the above request for the Summit roads to be patrolled by the Sheriff's Department was approved by the following recorded vote: AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 158, VEHICLES AND TRAFFIC; ARTICLE IV, LAW ENFORCEMENT OF PRIVATE ROADS AND STREETS; BY THE CREATION OF SECTION 158-18 BE IT ORDAINED, that Chapter 158 of the Frederick County Code, is hereby amended by the creation of Section 158-18 to read as follows: S158-18. The Summit. The private roads and streets in the subdivision known as "The Summit" shall be designated as highways for law enforcement purposes only. Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Mrs. Sherwood noted that this can be removed if it is determined, that for some reason, it is not working. THE SALE OF COUNTY OWNED PROPERTY LOCATED IN THE SHAWNEE- LAND SANITARY DISTRICT. DESCRIBED AS LOT 19. SECTION 7. LYING AND BEING SITUATE IN THE BACK CREEK MAGISTERIAL DISTRICT. COUNTY OF FREDERICK. STATE OF VIRGINIA - APPROVED Mr. Riley presented this information to the board. There was no public input. Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, the above request to sell a lot in Shawnee land was approved as presented by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Planning Commission Business: Public Hearing: AN AMENDMENT TO THE FREDERICK COUNTY CODE. CHAPTER 144. SUBDIVISION OF LAND; ARTICLE VI. PLAN REOUIREMENTS. THE 461 PROPOSED AMENDMENT PERTAINS TO THE ELIMINATION OF LANGUAGE SPECIFIED UNDER SECTION 144-39. MINOR RURAL SUBDIVISION. REGARDING ONE TIME DIVISIONS - APPROVED AN AMENDMENT TO THE FREDERICK COUNTY CODE. CHAPTER 165. ZONING; ARTICLE V. RA. RURAL AREAS DISTRICT. THE PROPOSED AMENDMENT PERTAINS TO THE REVISION OF LANGUAGE SPECIFIED UNDER SECTION 165-540(1). RURAL PRESERVATION LOTS -APPROVED Mr. Watkins, planning director, presented these amendments information to the board. There was no public input. Upon motion made by W. Harrington Smith, Jr., seconded by Beverly J. Sherwood, the above amendments to the county code was approved by the following recorded vote: Richard G. DiCk - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION AND BOARD MEMBERS PLAN THEIR ANNUAL RETREAT FOR NOVEMBER 13. 1993 - COUNTRY INN - BERKELEY SPRINGS. W. V. - APPROVED UNDER CONSENT AGENDA ACTIVITY REPORT - SEPTEMBER 1-30. 1993 APPROVED UNDER CONSENT AGENDA SCHOOL FUNDING FORMULA COMMITTEE FINAL REPORT - RECEIVED BY THE BOARD Mr. Smith presented this information to the board. The School Funding Formula Committee met seven times. The charge to the committee was to establish a funding formula that would guide the Board of Supervisors and School Board during budget deliberations. The formula would set the parameters for funding and diffuse the controversy over proposed spending plans during the budget process. The committee reviewed this process and was provided with a formula used by Prince william County. Staff advised the committee that no other locality in Virginia operated under such a formula to determine school funding levels. The formula used by Prince William simply dedicates a percentage of all county revenues to the school system. Whatever the revenue estimated for the coming year is what the school system received. The committee initially felt the concept had some merit but that a formula alone did not address the long term budget implications of the county school system. It was felt that a combination of items needed to be included if a workable solu- tion was to evolve from this process. The committee recommends that the following be accom- plished: Communication Communication between the two boards is essential. A dialogue needs to be established commencing with an October meeting that provides revenue projections from county staff to both bodies. Those revenue projections will not include pro- posed tax increases. At this session the School Board needs to provide its goals and objectives for the coming fiscal year. 462 Quarterly meetings need to continue throughout the fiscal year in order to maintain the dialogue and to reach a consensus. Fundina Formula Existing budget factors can be adapted to a funding formu- la. If in developing operating costs, factors such as average daily membership, inflation, changes in state and federal funding and return on investments can drive the budget outcome and debt service and transfers can remain fixed, then parameters can be set that will provide a more predictable outcome. The committee realizes that the School Board uses some of these factors now, but it may not be using them in the manner described herein. Alternative Deliverv svstems Both boards should consider new or different technologies to enhance the school system. Providing for opportunities such as full year attendance in schools, distance learning and encouragement of business and industry to participate in the educational process at the local level are all areas that deserve serious attention. Goal and Objective settinq The School Board should adopt goals and objectives at the beginning of each budget year. Goals and objectives should be prioritized and realistically evaluated as to the ability to be implemented. Values should be assigned to these objectives in order to determine if it is fiscally realistic to attain such objectives. This exercise should undergird the communication recommendation outlined previously in this report. Contain Costs It should be the function of both boards to promote econom- ic growth, fight for state and federal support of the education- al system and to attack health care costs at all levels. Conclusion It has been the pleasure of this committee to provide its recommendation to both boards. This report is not an end all solution to the school funding dilemma. It is, however, a prescription to healing the divisiveness of this annual budget- ary conflict. If effective communication and commitment to positive change can be reached by both boards, then a rational process will evolve that both parties can take pride in owner- ship. Upon motion made by Robert M.Sager, seconded by James L. Longerbeam, and passed by the following recorded vote the above report was accepted by the board: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye PARKS AND RECREATION COMMISSION MEETING REPORT - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on September 21,1993. Members present were: Robert Roper, Cheryl Swartz, Robert Hartman, Charles Sandy, Jimmie Ellington, Carmem Rio, Beverly Sherwood. 463 Submitted for Board Action: 1. Mr. Hartman moved to recommend that $3,000 be released from the Opequon District Impact Fee Fund for site preparation at Sherando Park for construction of a sand volleyball court, seconded by Mr. Sandy, carried unanimously (6-0). This request has been endorsed by Robert Sager. 2. Mr. Rio moved to recommend that $8,000 be released from the Opequon District Impact Fee Fund to asphalt the parking lot at the Middletown Town Park and to construct a gazebo, seconded by Mr. Sandy, carried unanimously (6-0). This request has been endorsed by Robert Sager. 3. Mr. Sandy moved to recommend that the balance of $8,966.97 in the Back creek Impact Fee Fund be released to the Ruritan Club for construction of a picnic shelter and purchase of playground equipment, seconded by Mr. Hartman, carried unanimously (6-0). The request has been endorsed by James Longerbeam. Submitted for Information Onlv: 1. Mr. Rio moved that the Bike Way System be moved to the number one priority on the department's 1995 CIP request and that remaining projects move down in descending order, seconded by Mr. Sandy, carried unanimously (6-0). PUBLIC WORKS COMMITTEE REPORTS - APPROVED Mr. Orndoff presented these two committee reports. The Public Works Committee met on Tuesday, september 7, 1993, at 7:30 a.m. Present were board members Charles W. Orndoff, Sr. and W. Harrington Smith, Jr.; committee member James T. Wilson; county Administrator John R. Riley, Jr. and Director of PUblic Works, Harvey E. strawsnyder, Jr., P.E. The following was discussed and required board action: 1. Limitinq Operational Hours of compactor sites Frederick county is continuing to experience illegal dumping at the compactor and container sites throughout the county. To curb this illegal dumping and reduce the cost impact on the citizens of Frederick county, the Public Works Director recommended that the sites be completely fenced and the hours of operation limited to those outlined in the attached table. Each site will be manned approximately 45 hours per week. A motion was made by Charles Orndoff and seconded by Harrington smith to limit the hours of operation of the compactor and container sites. The motion was unanimously approved. It should be noted that limiting the hours of operation at each site will be implemented on a gradual basis commencing with the Greenwood Firehall site. Appropriate notices will be posted at each site at least two (2) weeks prior to restricting the hours of operation. Mr. Orndoff moved for approval and Mr. Smith seconded. Mr. Sager stated that he has had a lot of calls concerning this, and feels we haven't seen trash on our roads until we start limiting the hours at the compactor sites. Mr. strawsnyder was present and explained why this was being done and how it would operate. 464 Mr. Dick explained that he could not support this as it is currently written. During the summer months when days are longer and citizens are working in their yards and need to get to the compactor sites, this report is suggesting they would not be allowed to use the compactor sites. Mr. Longerbeam stated that he did not feel this was fair to the county citizens. Mr. Dick stated that he does not have the answer at this time, but does not agree with these restricted hours. Mr. Orndoff noted that regardless what restrictive hours the board would adopt they will not please everyone. Mr. Riley suggested that the board select a site and see how the restricted hours go, and maybe let the other sites be open from dusk to dawn. Mr. Orndoff explained that the county had basically prom- ised Greenwood Fire Company that the canister at that site would be fenced and he felt that we needed to proceed with that and wait and see how it works before making a decision regarding the other locations. Mr. Orndoff withdrew his motion and Mr. smith withdrew his second. Upon motion made by Charles W. Orndoff Sr., seconded by W. Harrington Smith, Jr., Greenwood Canister site will be the site for the pilot program with posted hours, and based upon how this works out, the other locations will be reviewed at a later date. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye PUBLIC WORKS COMMITTEE REPORT #2 The Public Works Committee met on Tuesday, October 5, 1993, at 7:30 a.m. Present were board members Charles W. Orndoff, Sr. and W. Harrington smith, Jr.; committee members James T. Wilson, Dudley Rinker and Karen Kober; County Administrator John R. Riley, Jr. and Director of PUblic Works, Harvey E. Strawsnyder, Jr., P.E. The following items were discussed and required board action: 1. New S.P.C.A. Charaes 465 We have received the attached letter from the S.P.C.A. outlining proposed rate increases effective November 1, 1993. Essentially, the major cost impact will involve the handling of cats which will increase form $3.00 to $10.00 per cat. The proposed $40.00 rate related to the handling of dogs will not be an issue because we have instructed the S.P.C.A. to refer all county residents to the Frederick County Animal Shelter. Discussions concerning the above rate increases ranged from expanding the existing animal shelter to accommodate cats to negotiating with the S.P.C.A. to lower the proposed rate. As a result of these discussions, the Public Works Director was tasked with determining the estimated costs associated with upgrading the county animal shelter to accommodate cats. The following estimate was prepared in response to this directive: New building addition (20' x 24') $21,000 Additional operation and maintenance costs per year 19.000 Estimated total $40,000 During the committee discussions, an average cat count of 200 was provided for the months of June through August. Subsequent to the meeting, this average was re-evaluated for the past 12 months yielding a rate of 103 per month. Using this average rate yields a total cost of $12,360 per year, which is substantially below the estimated operation and maintenance costs. Consequently, the Public Works Department is requesting that the Board give the Public Works Director permission to negotiate with the S.P.C.A. for a lower rate rather than incur- ring additional costs associated with expanding the existing animal shelter. Following board discussion it was their consensus that Mr. Strawsnyder go back to the city for further negotiations and report back to the committee at the next meeting. Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the above recommendation was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye 2. Rabies Clinic We received a letter from Raymond Fish, D.V.M.,questioning the justification for Frederick County sponsoring rabies vaccination clinics. In his letter dated August 17, 1993, he refers to an article which highlights the legal approach to conducting rabies clinics. This article indicates that the need for rabies clinics must be endorsed by the local Health Department as well as the Governing Body. The Health Department in their letter dated September 9, 1993, has endorsed the need for a rabies clinic in Frederick County. A motion was made by Dudley Rinker and seconded by Charles Orndoff to continue to proceed with our current policy of sponsoring rabies clinics. This motion was unanimously approved. The Public Works Director was requested to verify that the clinics 466, would be conducted in compliance with Code of virginia Title 3.1 Chapter 27.4 section 3.1-796.97. Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington smith, Jr., the above was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager- Aye Charles W. Orndoff, Sr. - Aye 3. Landfill Decals The Public Works Director requested that consideration be given to issuing vehicle decals for commercial users of the landfill. The use of decals would expedite the weighing and processing of refuse as well as improve the accounting proce- dures associated with the weigh tickets. Issuing decals would also afford the Treasurer's Office the opportunity to collect delinquent accounts. The decals would be issued on an annual basis by the Treasurer's Office. After much discussion, a motion was made by Harrington smith and seconded by Karen Kober to issue decals free of charge to all commercial vehicles using the landfill. The costs would be born by the landfill enter- prise fund for the first year after which the need for or success of the decal system would be evaluated to determine the determine if a specific time reference is required. The agree- ment will be revised by the Public Works Director and returned to committee for further evaluation at the November meeting. Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., the above was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye 2. Gore School Bid Only one bid in the amount of $7,500 was received for the purchase of the Gore Elementary School. This bid was unanimously rejected. John Riley suggested that it be readver- tised for sale for a period of 60 days. A letter will be sent to Hebron Baptist Church thanking them for their bid and inform- ing them of our decision. 3. Miscellaneous Reports Various reports were submitted to the committee for their information (see Attachments 2, 3, and 4). The following items were discussed and were submitted for the board's information only: 1. Landfill Aqreement Update Comments have been received from the City of Winche~ter. Where appropriate, these comments will be incorpo- rated 1nto the draft agreement and redistributed for the final review by Clarke and Frederick Counties and the City of Winchester. 467 2. Update of Road Siqn Installation The Virginia Department of Transportation is currently in the process of preparing bid documents for the installation of new road signs in FrederiCk County. Because of the lengthy process required by the Virginia Department of Transportation to advertise and review bids, Frederick county has assumed those responsibilities in the essence of saving time. As a result of this decision, Public Works will serve as the contract adminis- trator with the Virginia Department of Transportation reimburs- ing Frederick County for those costs associated with roads that have been taken into the state system. 3. Miscellaneous Reports Various reports were submitted to the committee for their information (see Attachments 2, 3, and 4). THE CODE AND ORDINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Code and Ordinance Committee met on Tuesday, September 7, 1993, 2:00P.M. in the Personnel Office Conference Room. Present were W. Harrington Smith, Jr., Chairman of the Commit- tee; Committee members Charles W. Orndoff, Sr., George W. Johnston, III, Stephen Butler and Patricia F. Scheder. Also present were County Administrator John R. Riley, Jr., Common- wealth's Attorney Lawrence R. Ambrogi, and Sheriff Robert T. Williamson. The committee submits the following: Discussion of the County Noise Ordinance Mrs. J. Yount of Hunting Ridge was present to address the committee. Ms. Yount stated that she could find no relief from constant target shooting by her next door neighbor. Due to the fact that she conducts horse breeding and teaches riding lessons the discharge of firearms near her residence and place of business has become increasingly annoying. Ms. Yount continued by saying that she respects the rights of hunters, but could not understand why target shooting should be allowed at all hours of the night and early morning. Ms. Yount concluded by asking the committee to consider an ordinance that would prohibit the discharge of firearms on Sundays and after sunset. The request is similar to the hours that regulate hunters. David Ramsey, a resident of the City of WinChester, com- plained that any regulation of noise was impracticable to define or enforce. Mr. Ramsey also implied that the diSCharging of a firearm on an individual's property was tantamount to a God given right. Michael Wilson, of Stephens City, indicated that there should be no regulation on the discharge of firearms. John Hawse addressed the committee and indicated that it was sometimes necessary to sight in a rifle after dark when one had been hunting during the day and knocked the rifle out of sight alignment. Bill Hinkle, of Merriman's Lane, indicated that there were many noises more objectionable than the discharge of firearms and that the regulation of same would be difficult if not impossible for the Frederick County Sheriff's Department to enforce. Sheriff Williamson addressed the committee by saying that the discharge of firearms in rural areas would be difficult to define and enforce. The department had attempted to work with 468 Ms. Yount but the remedy available should be some type of civil action. Larry Arnbrogi provided the committee with various sections of the state Code (attached) that regulated hunting and the discharge of firearms. Mr. Ambrogi concluded by saying that civil remedies currently exist for the abatement of private property disputes and that it should not the role of government to regulate all private property dispute matters. The county Administrator requested direction from the committee on future complaints of this nature. The committee advised Mr. Riley that there was no public relief mechanism available to address said complaints and that the individual should seek a private civil remedy. The committee adjourned. PERSONNEL COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Personnel Committee met on Thursday, October 7, 1~93, with the following members present: Beverly J. Sherwood, Colleen Bly, Leonard D. Newcome, Robert S. Gordanier, John R. Riley, and Ann Kelican. James L. Longerbeam was absent. The Committee submits the following report and recommenda- tions to the Board of Supervisors for consideration: I. Request from Sheriff to Fill Two Vacant positions: Sheriff Williamson appeared before the Committee and requested approval to fill two vacant positions, a deputy position which was vacated by retirement and a dispatcher position vacated by resignation. The Committee recommends approval of this request. 2. Emplovee of the Month: The Committee selected Michael G. Phillips, Deputy Information Services Director, as the employee of the month for November 1993. The award will be made at the appropriate place on the Board agenda. Information Only At the request of the County Adminis- trator, discussion of the Assistant County Administrator posi- tion was tabled pending further research of the job responsibil- ities. FINANCE COMMITTEE REPORT - APPROVED The Finance Committee met in the Personnel Conference Room on Wednesday, September 15, 1993 at 8:00 a.m. Present were: Committee members W. Harrington Smith, Jr., John Good, Jr. and Kitty Nicholas. Also present were John R. Riley, Jr., Cheryl B. Shiffler, Jennifer L. Place and Airport Manager Kenneth F. Wiegand. Committee Chairman Robert M. Sager was absent. The agenda items are as follows: 1. The Airport Manaqer requests a General Fund supplemen- tal appropriation in the amount of $82.703.79. This amount represents the balance of the $676,000 commitment made in 1987 to fund the airport's five-year CIP. Local funds are necessary. See attached memo. The committee recommends approval. 2. The Economic Development Director requests a General Fund supplemental appropriation in the amount of $3.640.00. This amount represents the county contribution needed to support the Small Business Development Center at Lord Fairfax community College. Local funds are necessary. See attached memo. The committee recommends approval. 3. The Reqional Jail requests a Reqional Jail Fund supple- mental appropriation in the amount of $10.789.00. This amount represents grant funds awarded to the Jail for a Pre and Post 469 Incarceration Services Program. No local funds are necessary. See attached memo. The committee recommends approval. 4. The Sheriff requests a General Fund supplemental appropriation in the amount of $7.175.00. This amount repre- sents an insurance reimbursement of a Sheriff's vehicle that was totaled in an accident. This amount is requested to be placed in line item 10-3102-7008-00 Capital Leases. No local funds are necessary. See attached memo. The committee recommends approval. 5. The Parks and Recreation Director requests a General Fund supplemental appropriation in the amount of $14.862.00. This amount represents a grant received from the Virginia Department of Social Services for the before and after school child care program. No local funds are necessary. See attached memo. The committee recommends approval. 6. The Division of Court Services Director requests a Division of Court Services Fund supplemental appropriation in the amount of $8.500.00. This amount represents a carry-forward from FY92-93 and is needed for unexpected items that were not budgeted. This amount is to be placed in various line items in the Court Services budget. See attached memo. This item has been tabled awaiting further information. 7. The Director of Information Services requests a General Fund supplemental appropriation in the amount of $52.820.00. This amount is needed to replace our current IBM drives with the new style drives. Local funds are necessary. See attached memo. The committee recommends approval. 8. The Manaqer of Shawnee land requests a General Fund sup~lemental appropriation in the amount of $2.250.00. This amount represents an insurance reimbursement received for damages to sheds and needs to be appropriated to 16-8108-7900-00 Improvements Other Than Building. No local funds are necessary. See attached. The committee recommends approval. 9. The Commissioner of Revenue requests a General Fund supplemental appropriation in the amount of $4.018.00. This amount is needed to adjust salaries to the correct balance. The FY 93-94 budget did not reflect actual salaries and needs to be corrected. See attached memo. The committee recommends approv- al. * * FOR INFORMATION ONLY * * 1. The Director of Finance would like to acknowledqe the Countv receiving the Certificate of Achievement for Excellence in Financial Reportinq. This certificate is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. See attached memo. Upon motion made by Robert M. Sager, seconded by w. Harrington Smith, Jr., the above Finance Committee Report was approved by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye BOARD COMMENTS There were no board member comments. BOARD RETIRED INTO EXECUTIVE SESSION 410 Upon motion made by W. Harrington smith, Jr., seconded by Robert M. Sager, the board retired into executive session in accordance with the Code of Virqinia, 1950, as amended, Section 2.1-344, Subsection A(l) (3) and (7) to Discuss Personnel Acquisition and Disposition of Real Estate and Legal Matters. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the board withdrew from executive session. This motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye DEPARTMENT HEAD EVALUATIONS APPROVED Upon motion made by James L. Longerbeam, seconded by Robert M. Sager, the evaluations of June Wilmot, Ken Wiegand, Tom Owens, and Benny Tyson were approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye 471 UPON MOTION MADE BY CHARLES W. ORNDOFF, SR., SECONDED BY ROBERT M. SAGER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. _"""'"_...."......,-.-:~_._~~;~.~:C'r"_._. - ~ ,