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July 14, 1993 Regular Meeting II 359 A Regular Meeting of the Frederick County Board of Supervi \0..,"-") sors was held on July 14, at 7:15 P.M., in the Board of supervi sor's Meeting Room, Frederick County Courthouse, Loudoun street Mall, Winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington Smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. OT.T. TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Ross L. Halbersma, of the New Hope Alliance Church. ADOPTION OF AGENDA Mr. Dick requested that two tabs be pulled. 1. Memorandum from Finance Director Re: AS400 Upgrade - Tab D. 2. Request from Handley Library Board for an additional appropriation of $25,000 part of request under Tab F. Mr. Dick explained that under County Officials, number 1, Mr. Ritter was out of town at a conference and unable to be at the meeting, therefore Mr. Lester Ritenour of the Extension Department would address the board under this tab for the introduction of their new Home Economist. Mr. Orndoff requested time under County Officials. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the agenda was adopted as amended by the fOllowing recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested the following tabs be approved under consent agenda: 1. Memorandum Re: Schedule Public Hearing for Planning Commission Items - Tab Ei 2. Request from Virginia Department of Transportation Re: Temporary Closure of Route 633 and 681 - Tab G; 3. Memorandum Re: Battlefield Task Force - Tab 0; 360 4. Activity Report - June 16-30, 1993 - Tab P; 5. Parks & Recreation commission Report - Tab Qi 6. Personnel Committee Report - Tab Si 7. Finance Committee Report - Tab Ti Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the consent agenda was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye MR. & MRS. ED SOURS RECEIVE CITIZEN AWARD FOR MONTH OF JULY Mr. Jim Longerbeam asked Mr. & Mrs. Ed Sours, owners and operators of Sours Grocery Store, to come forward to accept their award at this time. Mr. Longerbeam thanked the Sours for all their many contributions to the citizens of Frederick County during the past 56 years of operating Sours Grocery Store. Mr. & Mrs. Sours expressed their thanks to Mr. Longerbeam and the board for their award. CERTIFICATE OF APPRECIATION IS AWARDED TO BEVERLY ROBISON FOR HER MANY HOURS OF VOLUHTEERISM TO THE GYPSY MOTH PROGRAM Mrs. Sherwood asked Beverly Robison to come forward at this time, along with Gypsy Moth Coordinator Brenda Diehl. Mrs. Diehl explained to the board members what an important role all volunteers play in the gypsy moth program, and that Ms. Robison had given untold hours in order to make this program the success it had been this past year, and she felt along with Mrs. Sherwood, that this certificate of appreciation would help to show Ms. Robison just how much the board really did appreciate all her efforts. ROY JENNINGS RECEIVES EMPLOYEE OF THE MONTH AWARD FOR AUGUST Mr. Charles Orndoff presented the employee of the month award to Roy Jennings of the Commissioner of the Revenue Office. Mr. Jennings was present to accept his award, and thanked the board for this recognition. CITIZEN COMMENTS 361. Mr. Kenneth Y. Stiles, stonewall District, appeared before the board to request that they consider postponing their current plans on having the reassessment done in house. He explained that if the current appointment of Mrs. Natalie Cather Miller goes through, as it appears it will, he feels it would be a big mistake for the county to proceed at this time with the reas- sessment given the fact that Mrs. Miller does not have any experience in this area. He further stated that the county received so much criticism after the last reassessment that this needs to be delayed until Mrs. Miller is more familiar with the operation of the Commissioner of the Revenue Office. Mrs. Frances Coates, Gainesboro District, expressed her concerns on how the recent member- at-large seat on the school board was selected by the Board of Supervisors. It appeared a decision had been reached before the final vote was taken, and if in fact this was the case why go through the process. MINUTES APPROVED Upon motion made by Charles W. Orndoff, sr., seconded by Robert M. Sager, the minutes of the regular meeting of May 12, 1993 were approved as submitted by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by W. Harrington smith, Jr., seconded by Charles W. orndoff, Sr., the minutes of the regular meeting of May 26, 1993, were approved as submitted by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. orndoff, Sr. - Aye Upon made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the minutes of the regular meeting of June 9, 1993 were approved as submitted by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye 362 Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye COUNTY OFFIC~TS THE EXTENSION Mr. Lester Ritenour, extension agent for the county, ap- peared before the board to introduce Mrs. Becky Sheffield the new Home Economist who will be working with the extension department. PAUL G. ANDERSOII. .JR. REAPPOINTED TO THE WINCHESTER REGION- AL AIRPORT ~ Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, Paul G. Anderson, Jr., was reappointed to the Winchester Regional Airport Authority for a four year term, said term to commence on July 14, 1993 and terminate on July 14, 1997. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye BILL SWDILEY. GARY KOBER. RICK OSTERFRT.n APPOINTED TO THE SHAWNEELAND SANITARY DISTRICT ADVISORY COMMITTEE Upon motion made by James L. Longerbeam, seconded by W. Harrington smith, Jr., Bill swimley, Gary Kober, and Rick Osterfeld were appointed to the Shawnee land Sanitary District Advisory Committee for a three year term, said term to commence July 14, 1993, and terminate June 30, 1996. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. orndoff, Sr. - Aye KITTY NICHOLAS APPOINTED TO COUNTY FINANCE COMMITTEE TO FILL THE UNEXPIFRTl TERM OF NATALIE CATHER MIT.T.~ Mr. Dick stated that he was appointing Ms. Kitty Nicholas to the county finance committee to fill the unexpired term of Natalie Cather Miller who was recently appointed to fill the unexpired term of Esten Rudolph, Jr. as co.-i..ioner of the Revenue. I 1\ 363 BOARD MEMBER CHARLES W. ORNDOFF. SR. lfAKES STATEMENT RE: APPOINTMENT OF NATALIE CA'I'HR'R MILLER BY JUDICIAL SYSTEM TO COMMISSIONER OF THE REVENUE OFFICE Mr. Orndoff stated that he was very concerned about the manner in which the recent appointment of Ms. Natalie Cather Miller to the Commissioner of the Revenue Office by the Judicial System was handled and he definitely feels that "dirty politics" played a part in this decision. He further stated that he was requesting at this time that a resolution be approved by the board and forwarded to Esten Rudolph that would ask him to reconsider his plans to retire as commissioner of the Revenue, which he plans to do at the end of this month, and further that he be asked to consider fulfilling his current term which expires in December 1995. Mrs. Sherwood seconded this motion. Mr. Smith asked Mr. Ambrogi if legally, this could be done. Mr. Sager stated that this surprised him, and his question was whether or not Mr. RUdolph's earlier decision to retire was reversible. Mr. Ambrogi replied that this was a unique situation and he would have to check into it, as he had never known of this being done before, it would have to be researched. Mr. Dick referred to a statement that was made in the newspaper by a high ranking Republican official referencing Mike Didawick running for the Commissioner of the Revenue seat, wherein they said if a person wants to run as a Republican, then we will support that person. He felt this was a political statement. He further stated that he could hold his head up and be rest assured that he had nothing to do with Mrs. Cather's appointment. Mr. Longerbeam stated that he felt the board should take action on this request. The board members discussed what exactly could be done, if anything, as a situation such as this had never happened before. Mr. Ambrogi explained that he was not sure how much weight this resolution would carry, if any. 364 Mr. Dick stated that had Mr. Rudolph elected to make his announcement earlier than he did, the county citizens would be making the decision at the polls this coming November, rather than the judicial system. At this time the Chairman called for a vote on Mr. Orndoff's motion that a resolution be sent to Mr. Rudolph from the Board. This resolution was approved by the following recorded vote: Richard G. Dick - Nay W. Harrington smith, Jr. - Abstained James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Nay Charles W. Orndoff, Sr. - Aye JlEMORANDUM FROM FINANCE DIRECTOR RE: AS400 UPGRADE REFERRED TO FINANCE COMMITTEE SCHEDULE FOR PUBLIC HEARING FOR PLANNING COMMISSION ITEMS APPROVED UNDER CONSENT AGENDA HANDLEY LIBRARY BOARD REQUEST FOR INDEPENDENT FISCAL AGENT STATUS - APPROVED Mr. Riley explained to the board that the Handley Library Board was requesting independent fiscal agent status, which they have presented to the City of Winchester, who is their fiscal agent, as well as the counties of Clarke and Frederick. Mr. Smith explained that this concerned him, especially about their health insurance, as well as other areas that had been overseen in the past by their fiscal agent. Mrs. Ridgeway, acting director, explained that the total cost in personnel would remain about the same as they are using part-time help in some of the positions that had been full time. Mr. Dick stated that he wanted the Handley Library Board to know how disappointed and very unhappy the Board of supervisors were about the Bookmobile being parked. Mrs. Ridgeway stated that it cost approximately $30,000 per year to run the bookmobile and that sufficient funding was not available to run the bookmobile for this entire year. Mr. Dick stated that Frederick County's share of funding has increased to the library and he feels the bookmobile should not have been taken out of operation. He further stated that he \ 3651 would vote in favor of the library's request for independent fiscal agent status, however he did feel it is a mistake. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the request by the Handley Library Board for Independent Fiscal Agent Status is approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Nay REQUEST FROM VIRGINIA DEPARTMENT OF TRANSPORTATION RE: TEMPORARY CLOSURE OF ROUTES 633 and 681 - APPROVED UNDER CONSENT AGENDA Public Uearincr: REQUEST OF THE WINCHESTER-FREDERICK COUNTY JAYCEES. FOR AN OUTDOOR FESTIVAL PERMIT TO BE HELD ON AUGUST 28. 1993- APPROVED Mr. Riley presented this request to the board noting that everything was the same as last year, with the exception of the date. Mr. RObinson, representing the local chapter of the Jaycees appeared before the board to answer any questions they might have. There was no public input. Upon motion made by W. Harrington Smith, Jr., seconded by Beverly J. Sherwood, the outdoor festival permit of the Winchester-Frederick County Jaycees for August 28, 1993, was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Planninq Commission Business: Public Hearing: PROPOSAL FOR A BICYCLE AND PEDESTRIAN NETWORK FACILITY. THIS FACILITY IS PROPOSED TO CONNECT RESIDENTIAL SUBDIVI- sIoNs WITH PUBLIC FACILITIES ALONG THE FAIRFAX PIKE CORRI- DOR. FUNDS FOR THIS PROPOSAL WILL BE APPLIED FOR UNDER THE PROVISIONS SPECIFIED IN THE TRANSPORTATION ENHANCEMENT PROGRAM. AND THE RECREATIONAL ACCESS PROGRAM Mr. Evan Wyatt, planner II, appeared before the board to explain the Route 277 Corridor ISTEA Transportation Enhancement 36~ Proposal for the county. He explained that Transportation Enhancement activities are funded under the Surface Transporta- tion Program (STP) of ISTEA. Each state is required to set aside ten percent (10%) of STP funds for enhancement proposals. It is estimated that Virginia will provide approximately seven (7) million dollars each year for enhancements throughout the life of this program. Mr. Wyatt further explained that the application package for this funding source directs municipalities to provide official and civic support for all proposals, and this has been done. He explained that the county planning commission had considered this proposal during their regular meeting of June 16, 1993, and endorsed this proposal with the understanding that a safe crossing of Fairfax Pike at the north and south entrance to Sherando Park would be achieved. He explained that Frederick County would be responsible for 20% of the project and that August I is the deadline for this year. Mr. Riley explained that the county would ask for right- of-way donations, and that only a small amount would be avail- able from this years budget for this project. Mr. Dick stated that he was very supportive of the project, however, he would have to know what the bottom line is as far as what the county would be asked to donate before he would vote for funding from the county. Mr. smith asked about the traffic light on route 277 at the entrance to the new Sherando High School. Mr. wyatt responded that the light is already in place and working. Mr. Bill Bushman, engineer with the Department of Transpor- tation, responded to an earlier question as to whether or not a traffic light could be installed for the pedestrians. He has never known VDOT to install a traffic light, solely for pedes- trian traffic. There was no public input. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the Route 277 Corridor ISTEA Transportation Ir~ 367 Enhancement Proposal Resolution as presented by the planning department was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government or state agency in order that the Virginia Department of Trans- portation program an enhancement project in the County of Frederick. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors, requests the Commonwealth Transportation Board to establish a project for a bicycle and pedestrian network facility to connect residential subdivisions with public facilities along the Fairfax Pike (Route 277) Corridor. BE IT ~UKrtlKK RESOLVED, that Frederick county will provide support to the project as specified in the application materials submitted. CEDAR CREEK AND BRT.T.R GROVE ISTEA ENHANCEMENT APPLICATION Representatives Cris Sanders and Michael Gore appeared before the board on behalf of Cedar Creek and Belle Grove Foundation concerning their application of ISTEA enhancement funding for improvements to their site. According to VDOT, enhancement projects may be initiated by anyone but must be endorsed by the local jurisdiction. The Planning staff believes that continued improvement of the Cedar Creek and Belle grove sites will benefit Frederick county, and they do recommend adoption and endorsement of the following resolution. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the fOllowing resolution endorsing the Cedar Creek and Belle Grove ISTEA enhancement application was approved. WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government or state agency in order that the Virginia Department of Transpor- tation program an enhancement project in the county of Freder- ick. NOW, THEREFORE, BE IT RESOLVED, that the Frederick county Board of supervisors, requests the Commonwealth Transportation Board to establish a project for improvements to the Cedar Creek Site and Belle Grove Plantation. 368, BE IT ~UKrtlKK RESOLVED, that Frederick County will provide support to the project as specified in the application materials submitted. The above resolution was approved by the fOllowing recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye End of Planning Commission Public Hearing Items: REVISED MASTER DEVELOPMENT PLAN 1007-93 - HAMPTON CHASE APPROVED Mr. watkins, planning director, presented this request to the board noting that staff and Planning Commission recommended approval with conditions. Mr. Smith asked about the buffers that were planned stating that he felt the actual size of the evergreens needs to be spelled out. Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the revised master development plan of Hampton Chase was approved with conditions as spelled out by the plan- ning department by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye MASTER DEVELOPMENT PLAN - 1004-93 - HENKEL HARRIS - AP- PROVED Mr. Ron Lilley, planner II, presented this information to the board, noting that staff and Planning Commission recommended approval. Mr. Smith asked if stormwater management was being watched. Mr. Lilley replied yes. Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., the master development plan of Henkel Harris was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye 369 MASTER DEVELOPMENT PLAN - 1006-93 - STONEW1>T.T. INDUSTRIAL PARK - APPROVED Mr. Evan Wyatt, planner II, appeared before the board to present this plan to the board noting that at the recent Plan- ning Commission meeting there were concerns expressed by some of the citizens living in this area, however the Planning Commis- sion did recommend approval. Mr. Sager stated that he noted in the planning staff comments it states this plan wouldn't make the run off any worse, but that it also would not make it any better. He further stated that he felt the county needs to be dedicated to seeing wells etc. are protected. Mr. Orndoff asked whether this will drain both ways, or mainly back to Hyatt run. He asked about the drainage on the Grim property and whether or not that had ever been solved. Mrs. Sherwood addressed the question of a detention pond and how the pollutants are kept out of the system, is there a way this can be taken care of at the same time. Mr. Chuck Maddox, engineer with G. W. Clifford Associates, appeared before the board to discuss this request and outline what was being proposed as far as run-off is concerned. He further noted that there are intense regulations concerning run off and holding ponds. He also noted that this land has been zoned for a number of years. Mrs. Sherwood asked about the truck traffic on Tyson Drive. Mr. Maddox stated that he was not sure that could be controlled by the applicant. Mr. Orndoff asked how this area would be effected by drainage if the proposed route 37 is built near this location. Mr. smith stated that because of all the problems his district has had with stormwater, he wanted to know if there was not some type of guarantee that the stormwater would not exceed what has been there before. Mr. Riley asked if perhaps the "Good Neighbor policy" could not come into play with this request, wherein Mr. Gilpin could meet with the neighbors and try and get this resolved. Mr. Gilpin indicated that he would be willing to do this. 310 Mr. James Parsons, who resides on Route 661, appeared before the board to explain that he lives on the east side of where the drainage problem is, and when they have any amount of rain the water runs constantly through his back yard. He further stated that no one was willing to say that this would work and not make their drainage problems worse. Mr. Gladstone Crosen, resident of Jessica Acres, stated that he was concerned about the detention ponds and the fact that they might become contaminated. He was concerned about what is actually draining into the detention ponds, which in turn could cause the wells in this area to become contaminated, and he feels this should be tested first. He further stated that some of the stormwater plans that were done a number of years ago are not working so well now, and this is just one more reason why he feels this plan needs to be tested before it is actually put into place. He asked if this run-off could be directed to the culvert under Route al. Mr. Crosen further asked about the county noise ordinance and whether or not this business could actually be backed up to a residential subdivi- sion. Mr. Tom Gilpin, owner and developer of stonewall Industrial Park, appeared before the board noting that this land has been zoned M-I ever since Frederick County has had zoning. Mrs. Sherwood asked about running the culvert under the roads, is there a problem in this area with trying that. Mr. Maddox replied that was being looked into. Upon motion made by Beverly J. Sherwood, seconded by Robert M. Sager, Master Development Plan #006-93 of Stonewall Industri- al Park was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye PROPOSED SECONDARY CONSTRUCTION BUDGET - APPROVED AS AMENDED Mr. Evan Wyatt presented this plan to the board for their questions and approval. 371 The question was asked, since the equipment and manpower will be in place to do the work on Route 695, would VDOT consid- er doing Route 699 at the same time due to the close proximity of the two roads, rather than moving everything from the site and having to go back in a few months. Mr. Bill Bushman, engineer with VDOT, addressed the board, noting that this would be fine with him. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, to amend the original resolution to request that Route 699 be moved forward on the list in order that the work be done at the same time as Route 695. This was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by W. Harrington smith, Jr., seconded by Charles W. Orndoff, Sr., the following amended resolution was approved: 1993-1994 SECONDARY ROAD CONSTRUCTION BUDGET WHEREAS, The Virginia Department of Transportation proposed the 1993-1994 Secondary Road Construction Budget for the Stanton District; and, WHEREAS, improvements to secondary roads within Frederick County will be achieved within this budget; and, WHEREAS, the secondary roads included within this budget are consistent with the priorities specified in the Frederick county Six Year Secondary Road Improvement Plan; NOW, THEREFORE, BE IT RESOLVED, that the Frederick county Board of supervisors does hereby approve the Frederick County portion of the proposed 1993-1994 Secondary Road Construction Budget for the stanton District with the understanding that the portion of New Hope Road (Route 699), defined as 0.5 to 0.7 miles south of Dick Ridge Road (Route 694), will be included as a Hardsurface Road Improvement project. (A complete copy of the Secondary Construction Budget is on file in the office of the County Administrator and the Planning Department). Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye The various board members expressed their thanks to Mr. Bushman for all his assistance with various highway department 372 projects within the county that had recently been completed, or were in the process of being completed. BATTLEFIElD TASK FORCE - APPROVED UNDER COHSENT AGENDA This is a listing of county citizens that have agreed to serve on this task force, and is being forwarded to the board for their information. ACTIVITY REPORT - JUNE 16-30. 1993 - APPROVED UNDER COHSENT AGENDA PARKS (, RECREATIOH COMMITTEE REPORT - APPROVED UNDER COHSEHT AGENDA The Parks and Recreation Commission met on June 15, 1993. Members present were: Robert Roper, Cheryl Swartz, Robert Hartman, Charles sandy, Jimmie Ellington, Carmen Rio, Beverly Sherwood. Submitted for Information Onlv site visit - Relocation of Warrior Road - Mr. Ellington moved to endorse a land exchange which included increasing the proposed 60 ft. right-of-way to 80 ft. for the purpose of providing an additional 20 ft. buffer for the park. Also, that the proposed land to be received in exchange for the 80 ft. right-of-way be rejected and that the parcel to be acquired run continuously along the northern property line between the Hege land and the north west corner of Sherando Park, seconded by Mr. Rio, carried unanimously (6-0). PUBLIC WORKS COMMITTEE REPORT Mr. Orndoff presented this report to the board. The Public Works Committee met on Tuesday, July 6, 1993, at 7:30 a.m. Present were board members Richard DiCk, Charles W. Orndoff, Sr. and W. Harrington Smith, Jr.; committee members Karen Kober, Dudley H. Rinker and James T. Wilson; John R. Riley, Jr., County Administrator and Director of Public Works, Harvey E. Strawsnyder, Jr., P.E. The following items were discussed and required action: 1. Gore School - TO BE ADVERTISED -FOR SALE- The disposition of the Gore School was discussed at length. John Riley requested that he be given permission to advertise the Gore School for sale. A motion was made by Harrington Smith and seconded by Dudley Rinker to advertise and sell the land and building associated with the Gore School property. During the discussion Dudley Rinker made a motion to amend the initial motion to include setting aside any funds derived from the sale of the property for the sole purpose of developing a park in the western section of Frederick County. This motion was seconded by Karen Kober. All committee members except Harrington Smith voted in favor of the amendment. The original motion was unanimously approved. The board members discussed the section that dealt with the funds that would be realized from sale of this property and all members were not in agreement with the recommendation of the committee. 373 Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., the above recommendation of the public works committee was approved by the following recorded vote: Richard G. Dick - Nay W. Harrington Smith, Jr. - Nay James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Mr. Dick and Smith were in favor of the sale of the school, but not having the money set aside as recommended by the commit- tee. 2. Parkina Alana Route 277 East Richard DiCk, Chairman of the Board requested that consideration be given to posting the property owned by Freder- ick County along Route 277 East with no parking signs. Parking along Route 277 East during the recent 4th of July activities caused severe traffic congestion. The opening of the new Sherando High School could compound these traffic problems if the parking is not restricted along Route 277 East. Harrington Smith made a motion to petition the Virginia Department of Transportation to allow Frederick County to post no parking signs along Route 277 East adjacent to property owned by Freder- ick County. Dudley Rinker seconded the motion. The motion was unanimously approved. Upon motion made by Charles W. Orndoff Sr., seconded by W. Harrington Smith, Jr., the above recommendation was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye ***ITEMS NOT REQUIRING ACTION*** 1. Landfill Aqreement The attached draft landfill agreement has been reviewed and amended by Clarke County. Charles Orndoff raised some concern about the 25 year term of the agreement and how it will relate to the required 30 year post-closure requirement. Dudley Rinker suggested that a paragraph describing recycling require- ments or goals be added to the agreement. These items will be addressed and' included in a draft to be forwarded to the City of Winchester for their review and comment. It is anticipated that another draft will be presented to the committee for their review prior to submittal to the Board for final approval. 2. Update on New Landfill Expansion The construction of the new landfill expansion is on schedule. with the cooperation of Clarke county, we have reached a tentative agreement with the landowners adjacent to the clay borrow site in Clarke County to avoid further delays. This agreement will be presented to the respective boards in Frederick and Clarke County for their review and approval. In the interim, we are hauling and placing clay within the proposed expansion area. Tentatively, we plan to complete clay placement 314 in Cell "A" prior to July 19, to accommodate the installation of the 60 mil synthetic liner. Placement of the 18 inch sand layer and associated leachate collection piping will follow the completion of the liner. Our target date for completing Cell "A" is August 31. Construction of Cell "B" will continue beyond the completion date of Cell "A". Hopefully, the clay liner will be completed within Cell "B" by August 3. The total completion of Cell "B" is scheduled for september 30. Upon final field approval from the Department of Environmental quality, we will begin placement of refuse in Cell "A" and commence closure procedures for the existing landfill on or about September 14, 1993. PERSONNEL COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Personnel Committee met on Thursday, July 8, 1993, at 9:30 a.m. with the following members present: James L. Longerbeam, Beverly J. Sherwood, Robert S. Gordanier, Leonard D. Newcome, John R. Riley, Jr., and Ann Kelican. Colleen Bly was absent. The Committee submits the following report and recommenda- tions to the Board of Supervisors for information. 1. Parks and Recreation reauest to fill position: Mr. James Doran, Parks and Recreation Director, appeared before the Committee and requested approval to fill the Public Relations Coordinator position which will be vacant due to the resignation of Mr. Benjamin Swartz effective August 13th. The Committee approved Mr. Doran's request and authorized the position be filled. 2. Employee of the Month for Auaust 1993: Mr. Roy Jennings was selected as Employee of the Month for August 1993. The presentation of this award will be made at the appropriate place on the board agenda. FINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Finance Committee met on Wednesday, June 16, 1993 at 8:00 a.m. in the Personnel Department Conference Room. Present were: Committee Chairman Robert M. Sager, Committee members W. Harrington smith, Jr., John Good, Jr., Natalie Cather Miller and Raymond C. Sandy. Also present were John R. Riley, Jr., Cheryl B. Shiffler, Jennifer L. Place and Social Services Director Gwen Mandel. The agenda items are as follows: 1. The Director of Social Services requests a General Fund supplemental appropriation in the amount of $344.150. The County kept Social Services budget at present level until State funds could be determined. The supplemental appropriation would be comprised of local monies of $134,590 and State funds of $209,560. The committee recommends approval. 2. The Treasurer is requestinq a General Fund appropria- tion transfer in the amount of $16.588. This transfer is from temporary help to office expenses. The Compensation Board has already approved the request. See attached memo. The committee recommends approval. 3. The Planninq Director is requestinq a General Fund appropriation transfer in the amount of $18.200. These funds will be transferred from the other operating supplies and extra help line items to professional services, ADP Equipment, and travel. These transfers are needed to start the GIS project. See attached memo. The committee recommends approval. 375 4. The Sheriff is reauestina a General Fund supplemental a9Dropriation in the amount of $173.13. The amount represents the department's share in recent seizures and is requested to be deposited to forfeited property - surplus. No additional local funds are needed. See attached memo. The committee recommends approval. 5. The Health Department is reauestina a General Fund sUDDlemental aDDropriation in the amount of $15.000. This amount is needed to match federal dollars in a Federal Block Grant for Dental Health. Additional local funds are necessary. See attached information. The committee recommends approval. BOARD OF SUPERVISORS COMMENTS There were no board comments. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Robert M. Sager, seconded by w. Harrington Smith, Jr., the board retired into executive session in accordance with the Code of virginia, 1950, as amended, section 2.1-344, subsection A(3) to discuss Acquisition and Disposition of Real Estate. Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Mr. Dick stated at some point during executive session he may excuse himself from the discussion, and he wanted everyone to know this up front. BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., the board withdrew from executive ses- sion. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by James L. Longerbeam, seconded by W. Harrington smith, Jr., the board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was passed by the following recorded vote: Richard G. Dick - Aye 376 w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles w. orndoff, Sr. - Aye UPON M:OTION IlADE BY W. HARRINGTON SKITH, JR., SECONDED BY CHARLES W. ORNDOFF, SR., THERE BEING NO l'UK"J.'WSK BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. ~ ~-,,:-,".: -- -",.>-.,;';:;...""._-- -'..- ___.$^;-i.:~;;:;."::,j.~.--- . \ MQ: Board of Supervisors