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May 26, 1993 Regular Meeting 32.1. A Regular Meeting of the Frederick county Board of Supervi- sors was held on May 26, 1993, at 7:l5 P.M. in the Board of Supervisor's Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington smith, Jr., vice-Chairman; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. ABSENT: James L. Longerbeam. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Harry Renner of the Chestnut Grove United Methodist Church. ADOPTION OF AGENDA Mr. Riley stated that he had a resolution for board approv- al that deals with Virginia Department of Transportation erect- ing street signs for existing secondary system. Mr. Smith asked for time under County Officials. Upon motion made by Charles W. orndoff, Sr., seconded by Robert M. Sager, the agenda was adopted as amended by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Absent Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested the following tabs be approved under consent agenda: 1. Approval of county Representative to Serve on Depart- ment of Environmental Quality Advisory Group - Tab C; 2. Appointment of Local Representative to the Local Emergency Planning Committee - Tab D; 3. Memorandum Re: Historic Plaque Design Contest - Tab G; 4. VDOT Resolution Re: Erection of street signs on Secondary Roads in the County - Tab G1; 5. Activity Report - May 1-15, 1995 - Tab H; and 6. Finance Report - Tab I. 322 Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the above tabs were approved under the consent agenda by the following vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Absent Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. orndoff, Sr. - Aye CITIZEN COMMENTS Mr. Paul Rose, Gainesboro District, appeared before the board to complain about the amount he is paying in personal property tax on two of his vehicles, a 19B9 Ford Pick-Up and a 1991 Ford Escort. He explained to the board that he has checked various car lots and feels his vehicles are assessed too high for the mileage and age of the vehicles. He asked that the board look into how the Commissioner of the Revenue Office is arriving at these figures. Mr. Larry Nyda, stonewall District, appeared before the board with the same questions. He has checked the NADA Book and feels the charges are excessive. He also stated that his wife had called the office of the Commissioner of the Revenue, Esten Rudolph, about these charges and was told that "You make the big bucks, so you should pay the taxes". The board referred to a memo written by Mr. Rudolph to the board dated September 17, 1992 concerning this issue, and at that time the board told Mr. Rudolph that this was his call, not the boards. Mr. Gary Baker, Shawnee District, also addressed the board concerning his 19BB Ford Ranger that has 160,000 miles on it and the amount the county has it assessed for is too high. The board explained to these citizens that this is some- thing that is determined by the Commissioner of the Revenue and not the board of supervisors and they need to take this up with -_., his office. It was discussed by some board members what is done in other counties and it was their understanding that high mileage is not considered when the assessment is done. MINUTES APPROVED 323 Upon motion made by W. Harrington Smith, Jr., seconded by Beverly J. Sherwood, the minutes of the special meeting of April 7, 1993, were approved as submitted by the following recorded vote: RiChard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Absent Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the minutes of the regular meeting of April 14, 1993, were approved as submitted by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Absent Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles w. orndoff, Sr. - Aye JACK KRONENBERGER APPOINTED TO BOARD OF ASSESSORS FROM: SHAWNEE DISTRICT Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, Jack Kronenberger was appointed to the Board of Assessors from Shawnee District. Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Absent Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye ROGER L. THOMAS REAPPOINTED TO PLANNING COHHISSION FROM: OPEOUON DISTRICT Upon motion made by Robert M. Sager, seconded by Beverly J. Sherwood, Roger L. Thomas was reappointed to the Planning commission from Opequon District, said term to commence on June 14, 1993, and terminate on June 14, 1997. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Absent Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye TOM: W. CHAPLIN REAPPOINTED TO SOCIAL SERVICES BOARD FROM: GAINESBORO DISTRICT Upon motion made by Beverly J. Sherwood, seconded by W. Harrington smith, Jr., Tom W. Chaplin was reappointed to the 324 social services board from Gainesboro District. Said term to commence on July 1, 1993 and terminate on June 30, 1997. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Absent Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye COUNTY REPRESENTATIVE TO SERVE ON DEPARTMENT OF ENVIRONMEN- TAL OUALITY ADVISORY GROUP - APPROVED UNDER CONSENT AGENDA Wellington Jones, Engineer/Director of the Sanitation Authority, will serve on the Department of Environmental Quality Advisory Group as the county representative. DAVID LAWSON. ENGINEERING AND MAINTENANCE MANAGER AT KRAFT FOODS. APPOINTED TO SERVE ON THE LOCAL EMERGENCY PLANNING COMMITTEE - APPROVED UNDER CONSENT AGENDA JUDY BOGNER AND "WINFRED" THE BIG APPLE APPEARED BEFORE THE BOARD TO THANK THEM: FOR ALL THEIR ASSISTANCE IN PROM:OTING TOURISM: IN FREDERICK COUNTY AND THE CITY OF WINCHESTER W. HARRINGTON SM:ITH. JR.. EXPRESSES HIS APPRECIATION TO HARK LEMASTER. THE PLANNING DEPARTMENT AND FIRE & RESCUE STAFF FOR ALL THEIR EFFORTS ON BEHALF OF THE 911 PROJECT. PUBLIC HEARING: IN ACCORDANCE WITH SECTION 22.1-29.1 OF THE CODE OF VIRGIN- IA. 1950. AS AMENDED. THE BOARD OF SUPERVISORS WILL HOLD A PUBLIC HEARING TO CONSIDER THE NOM:INATIONS TO THE BOARD OF EDUCATION FROM: BACK CREEK DISTRICT AND THE HEHBER-AT-LARGE SEAT Mr. Dick stated that at the last board meeting three individuals were nominated for these school board seats, one from Back Creek District and two for the member-at-large seat. He further stated that those individuals nominated would be addressing the board, and that public comment would also be received by the board at this time. The final vote on these appointments will be done at the board meeting of June 9, 1993. Mr. James Huey, Back Creek District, appeared before the board at this time. He stated that he had served on the school board for the past four years, which he has enjoyed, as he likes working with young people. He feels that he has brought some expertise to the board, especially in the field of finance. 325 Mrs. Sherwood asked Mr. Huey what his thoughts were on the Common Corp of Learning and Outcome Based Education, which we have heard a lot about lately. Mr. Huey replied that he was not really that familiar with it, but understood it was just underway as far as a program being put together, but didn't feel he could really respond to it, as he didn't know that much about it. Mr. Dick asked Mr. Huey when he was appointed to the school board. Mr. Huey replied that he was just finishing his first four year term. Mr. Dick asked Mr. Huey how many land purchases were done by the county during his time on the school board. Mr. Huey stated that he was involved with the Armel School purchase as well as Sherando High School, the land purchase in Gainesboro, and recently the land purchase off of Route 7. Mr. Dick asked about how the school board handled the hiring of an attorney to process these land purchases. Mr. Huey replied that the school board hired an attorney mainly because they felt this was not Mr. Arnbrogi's specialty, plus he was already overburden with his workload, thus the board's reason for hiring an outside attorney. Mr. Dick asked Mr. Huey if the school board asked Mr. Arnbrogi about doing this work. Mr. Huey replied he did not think so. Mr. Dick stated that Mr. Arnbrogi is handling the land purchase on Route 7, and he feels the school board could have saved money in the past if Mr. Arnbrogi had done the necessary legal work rather than hiring an outside attorney. Mr. Dick asked Mr. Huey if he felt the school board budget that was submitted last fall was way out of proportion. Mr. Huey stated that he felt when the initial budget was presented, that yes, it was too high, but you need to remember that budget was presented by Mr. Malcolm, to the school board with a figure of what Mr. Malcolm thought he needed for the school system to be first class and to cover every area that he 326 felt needed to be covered. He felt there were some monies in there that needed to be cut, therefore he did not vote for it, nor did he vote against it, as he abstained. In his opinion, the final budget that was presented to the board of supervisors was a good and fair budget. The 3.7 million dollar figure is what he is referring to. Mr. Dick explained that with the original budget request that was presented by the school board and in order for the board to have been able to fund this request, the tax rate in Frederick County would have more than doubled. The board certainly wants to spend more on education, but they also have to live within their means. Mr. Dick asked Mr. Huey if he ever disagrees with the Superintendent, as a lot of turmoil was evident during the budget deliberations, not only on the school board, but also with the board of supervisors and he feels perhaps some of this could have been avoided. Mr. Huey stated that the thing that bothered him was that the two finance committees met and all the figures were re- viewed, and at no time were there any disagreements on the figures that the school board had presented. Mr. Dick stated that it was his understanding that Mr. Longerbeam was at the school board meeting the night the figure was given for the school budget, and at that time he explained there was just no way the county could stand an increase of that magnitude. Mr. Dick asked Mr. Huey if he felt there was trust between the school board and the board of supervisors. Mr. Huey replied yes that he did trust the board of super- visors, he knows they have a tough job, and he wouldn't trade them jobs. Mr. Dick asked Mr. Huey for his thoughts on year around schools. Mr. Huey stated that he did not agree with this as he knew it had been tried in several states, unsuccessfully, and every- one that has tried it has probably gone back to the nine months. 327 You have to have time to do maintenance in your buildings and you cannot do this with children in them. Family vacations also enter into the picture. He agrees that the school board has got to stop spending money in brick and mortar, another solution has to be found. Mr. Dick stated that there are some areas that year round school has proven satisfactory, others not, feels a lot of study would have to be done before a final decision is reached. He asked Mr. Huey if the school board had ever given any thought to reopening the Old Kline School Building, where the school board office is currently housed, to an elementary school. Mr. Huey replied that he could not speak for the entire school board, but he felt it was a good idea. Mr. Dick asked Mr. Huey if he knew how many automobiles and buses there are within the school system. Mr. Huey replied that up until the time of the last budget there were approximately 95 buses, and fourteen additional buses were requested in this budget. He could only supply the figure that was in the recent management study as far as cars were concerned, and he thought that was 50, and he thought the study recommended that the system needed about 35. Mr. Dick asked Mr. Huey as to whether or not the school board planned to address this. Mr. Huey replied yes. Mr. Dick stated that this present board has established joint meetings between the school board and this board, and he asked Mr. Huey if he felt this was a plus or minus. Mr. Huey replied that anytime you can have better communi- cations between two boards, you should. Feels minutes should be taken as well as copies made and sent to all the membership so that everyone would know six months down the road exactly what was said. Mr. Dick asked Mr. Huey about his feelings on collective bargaining. 328 Mr. Huey replied that he was opposed to collective bargain- ing with regard to teachers. Feels if the people are treated fairly you don't need a third person (arbitrator). Mr. Dick thanked Mr. Huey for answering his questions, as most of them were directed to him due to his serving on the finance committee. Mr. Sager stated to Mr. Huey that he showed his displeasure with the budget by abstaining, asked him why he did not vote no. Mr. Huey replied that initially he thought the budget was too high, but he felt also that Mr. Malcolm had put together a budget that he thought was in the best interest for the system, and he respected that, but he didn't really think it would pass. Mr. smith stated to Mr. Huey that they had a conversation following the public hearing on the budget, wherein Mr. Huey expressed his dissatisfaction with the budget. He noted to Mr. Huey that he never heard of any negative votes coming from the school board, its like you have a meeting before the meeting, or like whatever Mr. Malcolm says is law, and you all are like a bunch of crows on the line saying, "Craw, Craw". He further stated that in any meeting that he had attended he has never heard a negative vote, its like a foregone conclusion. Mr. Huey told Mr. Smith that he felt if he checked the minutes he would find some negative votes, not very many, but he had a lot of confidence in Mr. Malcolm and he felt he did an outstanding job. Mr. Smith stated that he has seen buses that have been passed down to other schools within the county from our school system, that are supposedly worn out, taking the children over the same roads, the same everything and doing fine with them. I feel this situation really needs to be looked into. We need to get rid of the older automobiles that aren't being used as we are paying liability insurance on them. He further stated that the one issue, the Christmas\Easter issue is one that has really upset him, and he could not understand how the six members of this board voted to keep Christmas\Easter and six members of the school board said "chuck" it out. You let Mr. Malcolm pick his 329 own committee, that was the most ridiculous thing he had ever seen in his life. It was absolutely utterly irresponsible what you all did, and until such time as the federal government, or state comes to us and says to this board that you have to take Christmas and Easter out, by God I will take it out, but I'll do it under duress. Mr. Huey responded by saying the way it was presented to the school board by the attorneys, they could be held liable and that they could have been sued for everything they had, and this is how it was presented to them, and at his age he did not want to take that chance. He felt the committee chosen by Mr. Malcolm was a pretty diversified committee given the members that served on it. Mr. Ralph Lewis, resident of Gainesboro District and nominee for the member-at-large seat, appeared before the board at this time. He thanked Mrs. Sherwood for nominating him for this seat on the school board. He further stated that he felt it was time for diversity on the school board in Frederick County. He has been told by members of the All American Commu- nity that there has never been a minority on the county school board, and he welcomed the opportunity to serve the minority population. He noted that he was a father of two children that would go through the county school system. He has been an employee of Shenandoah University for seventeen years, board member of several community organizations over the years, and stated if he is appointed to this seat he would take very seriously his responsibilities as a county school board member. Mr. Sager asked Mr. Lewis if the time constraints involved in serving on the school board would be a conflict for him. Mr. Lewis replied no it would not. He further stated that he had been appointed to fill the unexpired term of the late Clarence Hunter on the Personnel Committee, and when asked if he was interested in doing this he said yes, however when Mrs. Kelican's office informed him that the regular monthly meetings were held at 8 a.m. he explained this was a problem as he had to 330 deliver one of his children to school, therefore creating a conflict with this 8 a.m. meeting. Mr. Sager asked if this would still be a conflict with the school board meetings. Mr. Lewis replied no, because the school board meets at 9:30 a.m. and 7:30 p.m., and he would make every effort to attend any other meetings that would be required of a school board member. Mrs. Sherwood asked Mr. Lewis if he was familiar with the Common Corp of Learning. Mr. Lewis replied that yes he was familiar with this project and explained what the concept of the project was. Mr. Dick asked Mr. Lewis what his feelings were on year around schooling. Mr. Lewis replied that he was familiar with it and totally disagreed with it. The teachers needed time off as well as the students, plus this time is needed for various maintenance projects at the schools. Mr. Dick asked Mr. Lewis his opinion of schools starting after Labor Day. Mr. Lewis feels the schools should start before Labor Day, as he feels this bill was originally done for a few interested people in the Busch Gardens, Kings Dominion area and the start- ing of school during the last week in August would be better for everyone. Mr. Dick asked Mr. Lewis if he had the opportunity to read the management study recently conducted by the board of supervi- sors. Mr. Lewis replied no he had not, nor has he had the oppor- tunity to review the school budget item by item, but he would like to have that opportunity. Mr. Lewis stated that he feels the school board and board of supervisors need to work together, and the recent articles in the newspaper did not indicate that this was the case, he feels this is very important. He did indicate that he would raise taxes to see SAT test scores improved, which is English and c i I 3~ Math, to have the percentages improved for those students going on to two and four year institutions. Mr. Dick stated that he thinks every school board member, as well as Mr. Lewis, as a proposed school board member, is basically in favor of raising taxes even though none of you have that authority as that falls on the board of supervisors. He needs justification for the raising of taxes, and he realized the taxes had to be raised this year due to the opening of Sherando High School which he feels was justified. He questions the broad statement of raising taxes. Mr. Dick asked Mr. Lewis his opinion on collective bargain- ing. Mr. Lewis replied that he was totally against collective bargaining. Mr. Smith asked Mr. Lewis had he been on the school board, what would his opinion have been on the Christmas/Easter issue. Mr. Lewis replied that he was appointed to the committee that studied this issue. He feels it should have been called Winter Holiday and Easter Holiday. He stated that perhaps a public hearing should be held on this issue in order that it might be brought to a close, once and for all. Mr. Dick asked Mr. Lewis since he was on the committee, why did not the committee have a public hearing. Mr. Lewis explained that the idea of a public hearing was discussed at great length by the committee, and this was report- ed back to the school board and we recommended that the school board have a public hearing on the issue, but they chose not to. Mrs. Carolyn Williams appeared before the board stating that she was asking the board of supervisors to reappoint her to the school board as the member at large. She outlined what she had done during the past four years as a member of the school board and what she is willing to continue doing if reappointed. Mr. Sager asked Mrs. Williams aside from her two monthly school board meetings, how much time she devoted to school board matters each month. 332 Mrs. Williams replied that someone else had asked her the same question, she has never figured it out in hours. Mr. Sager said roughly, he was not asking for exact hours. Mrs. Williams replied given everything she does school board related, phone calls, meetings etc. she would estimate somewhere near 90 hours per month. Mr. Sager asked Mrs. Williams if in her opinion to spend less time, would be critical to a school board member. Mrs. Williams replied yes, it is very important for the school board members to know what is going on. Mr. Sager asked Mrs. Williams if she ever voted no. Mrs. Williams replied yes she does. Mr. Dick asked Mrs. Williams if she was on the board at the time the land was purchased in the Gainesboro District. Mrs. Williams replied yes she was, she was on buildings and grounds then and is still on that committee. Mr. Dick asked Mrs. Williams when she thought the land purchased in Gainesboro would be used. Mrs. Williams replied that the board knew they had it, they looked at the growth in that area in trying to decide what to do. Mr. Dick stated that some of the schools are overcrowded, but when the board of supervisors toured the various schools some of the modulars were empty, not being used. Mrs. Williams explained that not all of the modulars are used every day, all day. Mr. Dick stated that he could not understand why the land was purchased in Gainesboro and has not been used. The land purchased off of Route 7 is for the immediate need of an elemen- tary school, and there is also room for a high school to be built as well as a bus transportation and possibly a county maintenance shed. Mr. Dick asked Mrs. Williams her feeling on year round schools. Mrs. Williams replied that she was familiar with this, it can work, but everyone involved has to be behind it, otherwise 333 II it will not work. She would not oppose it, if the majority of those involved were behind it. Mr. Dick stated that he agreed that there has to be a lot of communication, education, etc., and its not popular, but it is a way that you can get a third more students into the schools which helps to cut down on school construction. Mr. Dick said he was not sure he agreed with Mrs. Williams that the teachers would have to be satisfied. Mrs. Williams, but they are going to be teaching there. Mr. Dick stated he knew they were going to be teaching there, but year around employment is what about every tax payer in this area does and I'm not sure I would agree that the county would have to--- there are people I think that would fill those jobs if that became a problem. Mr. Dick asked Mrs. Williams if she felt turning the Old Kline School back into an elementary school would be feasible. Mrs. Williams replied that she felt this needed to be looked into further, as she never knew it as a school and feels a feasibility study needs to be done first. Mr. Dick asked Mrs. Williams based on the amount it cost to build Armel school, didn't she feel it would cost a lot less to turn this building back into an elementary school. He further stated that this board has given this serious thought and feels the school board should do the same. Mr. Dick asked Mrs. Williams if she was aware of how many buses and automobiles the school board currently has. Mrs. Williams replied that she would give the same reply as Mr. Huey, and to go a step further did agree that some of the automobiles needed to be gotten rid of. Mr. Dick stated that he could not understand why the school board had not addressed this before now. pick the best thirty- five and get rid of the rest. The liability is really too much. Mr. Dick asked Mrs. Williams about collective bargaining. Mrs. Williams replied that she is opposed to it. 334 Mr. Dick asked Mrs. Williams about joint meeting between the school board and the board of supervisors whether she thought they were a plus or a minus. Mrs. Williams replied that she definitely felt they were a plus. Mr. Roger Crosen, Gainesboro District, appeared before the board to endorse the reappointment of Carolyn Williams to the school board. He also stressed to the board to look very carefully at the cost involved in reopening the Old Kline School as an elementary school. He has known Carolyn for about twenty years, feels she is a very dedicated individual and is very committed to the youth of this county. Ms. Patricia Grimes, Shawnee District, appeared before the board to endorse the reappointment of Carolyn Williams to the school board. Feels that Mrs. Williams has served credibility in this position during the past four years. Mr. John Poux, Back Creek District, appeared before the board to support the nomination of Ralph Lewis to the member- at-large seat on the school board. He stated that Ralph is more than qualified to fill this seat. He will soon complete his studies for his masters degree, which he has been working on part-time in order to complete. He has worked with Ralph on many committees, the Free Medical Clinic probably more than any other. He stated that he was a team player and very easy to work with. Mr. poux further stated that Frederick County desperately needs some cultural diversity on the county's boards, commissions, employment, as well as school district appointments, he has the figures and he is embarrassed for Frederick County. He feels it is an oversight, but one that needs addressing. Mr. Steve Grant, Gainesboro District, appeared before the board to endorse the reappointment of carolyn Williams. He stated that Mrs. Williams was very active in the community and of particular interest to him is that she is very supportive of vocational education. u 335 Mr. John Happ, stonewall District, Professor at Shenandoah University, appeared before the board to endorse the appointment of Ralph Lewis. He has known Ralph for the past twenty years that he has lived in Frederick County. Feels Ralph would be a very valuable and new asset to the system. Stated that Ralph has worked hard for the community, his record of community service is a distinguished record. Mr. Kenneth Y. stiles, stonewall District, appeared before the board to endorse the appointment of Ralph Lewis to the school board. He did say that he would freely concede that the board under his leadership made a mistake in purchasing land in Gainesboro for a school. He spoke on the issue of the Christ- mas/Easter vacation. His wife did serve along with Mr. Lewis on this committee, and he feels it is a real tragedy that this whole process was handled initially in such a way with so much time, energy and emotion for the people of Frederick county. He offered four reasons for why he felt Ralph was exceptionally well qualified to serve in this capacity. He stated that in order for this system to work school board members must be held accountable through the board of supervisors to the people of Frederick County. I feel it is fair to look at their perfor- mance, for when we have a school system where the administrators rank 15th in the state in average salary and the teachers rank 95th, somebodies priorities are mixed up. He addressed the fact that surpluses come up at the end of the year, but during the year the funds are not there for teachers supplies, etc., something is wrong. When the school board sends a budget to the board of supervisors that would more than double taxes, some- thing is wrong. It is appalling to hear Mr. Huey as a member of the budget committee to say that it was a good and fair budget at 3 and 1/4 million, then why and hell did they send you a budget asking for seven million in the first place. Mr. Huey is a member of the budget committee, if he is not willing to vote, then he shouldn't be on the school board. Feels the Common Corp of Education is a war for the minds of the children of Frederick 336 County. stated that if the board reappoints the same people then you are endorsing business as usual by the school board. Mr. Jim Kriewald Jr., stonewall District and resident since 1970, appeared before the board to endorse the appointment of Ralph Lewis. He was the person to hire Ralph to his first job at Shenandoah University and he has never regretted that deci- sian. Feels that he is very organized, very talented and very well spoken person and shows this every day in his position with the University. Mr. Kriewald also stated that he felt Mr. Lewis is a very positive role model. There was no further input from the pUblic with regard to these nominations. PLANNING COMMISSION BUSINESS: Public Hearinq: CONDITIONAL USE PERMIT #005-93 OF PAUL C. STACY FOR SMALL ENGINE AND LAWN MOWER REPAIR. THIS PROPERTY IS LOCATED ON ROUTE 664 IN STONEWALL DISTRICT - APPROVED Mr. Wayne Miller, zoning administrator, presented this request to the board, noting that staff and planning commission recommended approval with conditions. vice Chairman W. Harrington Smith, Jr. took over the Chairmanship at this time as the Chairman had to leave the room. Mr. Stacy was present on behalf of his request. There was no public input. Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., conditional use permit #005-93 of Paul C. Stacy for a small engine and lawnmower repair was approved. The Chairman returned to his seat at this time. Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Absent Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye End of Public Hearinq MASTER DEVELOPMENT PLAN - FRANKLIN MOBILE HOME PARK - APPROVED Mr. Evan Wyatt, planner II, presented this request to the board and noted that it was in Stonewall District and not Shawnee as listed in the information. 337 Mr. Scot Marsh, of G. W. Clifford Associates, was also present to answer any questions the board might have. The board was concerned about the buffer and asked for clarification of this. Mr. Orndoff asked where the water and sewer would be coming from. Mr. Marsh explained it would be coming from Route 7. Mr. Ronnie Franklin appeared before the board on behalf of his request. There was no public input. Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., the master development plan for Franklin Mobile Home Park was approved. Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Absent Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye HISTORIC PLAOUE DESIGN CONTEST - APPROVED UNDER CONSENT AGENDA Information was presented from Ronald A. Lilley, planner II, wherein he noted that the Historic Resources Advisory Board was recommending first, second, and third place winners for the Historic Plaque Design Contest. He further explained that HRAB is also recommending developing a final design for the plaque based on the first place design, but with some modifications. They propose working in conjunction with the designer of the first place entry to develop a final design. The final design would be subject to review and approval by the board of supervi- sors. The HRAB would like the board's endorsement of this proposal as well. RESOLUTION APPROVING STREET SIGN ERECTION FOR EXISTING SECONDARY SYSTEM BY THE VIRGINIA DEPARTMENT OF TRANS- PORTATION - APPROVED UNDER CONSENT AGENDA WHEREAS, at the regular meeting of the Board of Supervisors for the County of Frederick, Virginia, held on the 26th day of May, 1993, it was duly moved and seconded that the following resolution be adopted: WHEREAS, there exists a need in Frederick County to erect street and/or road signs, NOW, THEREFORE, BE IT RESOLVED, this board requests the Virginia Department of Transportation to erect the street signs __~u....._ 338 for the existing secondary system of state highways in Frederick County in accordance with section 33.1-69.01, Code of Virginia, 1950, as amended, effective July 1, 1993. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virgin- ia Department of Transportation. ACTIVITY REPORT - MAY 1-15. 1993. - APPROVED UNDER CONSENT i AGENDA FINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Finance Committee met on Wednesday, May 19, 1993, at 8:00 a.m. Present were: Committee Chairman Robert M. Sager, Committee members W. Harrington Smith, Jr. , John Good, Jr. , Natalie Cather Miller and Raymond C. sandy. Staff members, John R. Riley, Jr. , Cheryl B. Shiffler, and Jennifer Place. The agenda items are as follows: The Sheriff is requestinq a General Fund Supplemental Appropriation in the amount of $282.55. This amount represents the county's share in a forfeited asset sharinq proqram. No additional local funds are needed. The committee recommends approval. The Sheriff is requestinq a General Fund Supplemental Appropriation in the amount of $1.000. This amount is needed to reimburse the pettv cash fund that was established for the druq task force. Additional local funds are needed. The committee recommends that the Sheriff's department transfer from within their budget to this line item. The committee recommends no additional funds. The Parks Department is requesting a General Fund Supple- mental Appropriation in the amount of $250. This amount repre- sents a donation for the purchase of trophies for the Tri-state Basketball Tournaments. No additional local funds are needed. The committee recommends approval. Lord Fairfax Health District is requesting a General Fund Supplemental APpropriation in the amount of $20.866. This amount is needed to match state funds for a Sanitarian. This is a new position and has been approved bv the General Assemblv. Additional local funds are needed. The committee recommends approval. This will be funded in FY 1993-94 with the money that the county saved in health insurance costs. A twenty-five percent increase was budgeted and the increase was reduced to approximately 3%. The Board of Supervisors is considerinq establishinq a meal per diem for the Countv. The committee recommends that the averaqe of the hiqh and low federal rate be used and amended when the federal rate chanqes. This averaqe is currentlv $30. and includes tip. The actual cost of the meal will be reim- bursed with a receipt not to exceed the $30. Daytime meals will be reimbursed for business purposes only. BOARD OF SUPERVISORS COMMENTS: Mrs. Sherwood asked for clarification on the high mileage with regard to automobiles and with whom did this discretion rest. Mr. Riley replied that this rests solely with the office of the Commissioner of the Revenue. The Board of supervisors has never taken any official action on this matter. \ -----"--- 339 Mr. Smith referred to a number of phone calls that he had received from his constituents concerning this, when in effect they should have been calling the commissioner's office. Mr. Sager referred to the remark made by Esten Rudolph concerning those county citizens that work across the mountain. He stated that anytime anyone can find him a job in this area making the money that he makes working in Fairfax county he will be more than happy to work on this side of the mountain. Mrs. Sherwood stated that she has constituents that are concerned about the status of the Handley Library, in particular the bookmobile and the fact that it has been taken off the road. She requested direction from the board on this matter. Mr. Dick stated that he was very upset about the book mobile, as it has been funded through June of 1993, and there was no reason to park it, as the money is there. He further stated that he feels the priorities of the Handley Library need to be looked into, and he feels the county is taking a bum wrap on this issue. Mr. Riley explained it was the decision of the Library to spend $150,OOO for a new computer system when they could have purchased books and paid for the driver of the book mobile. Mr. Dick extended congratulations to the county winners of the EMS awards that were presented at the banquet held recently. Mr. Dick asked for clarification on the Bluemont Concert Series, in light of a recent article he read in the paper. He wanted everyone to understand that this is a matching grant, and if for some reason the grant is not awarded, there will not be any funds made available from the county. Mr. Sager extended an invitation to all board members and their families, along with staff, to the festival to be held in Stephens City this coming weekend. UPON MOTION MADE BY ROBERT M. SAGER, SECONDED BY CHARLES W. ORNDOFF, SR., AND PASSED UNANIMOUSLY, THE BOARD OF SUPERVISORS ADJOURNED AS THERE WAS NO FURTHER BUSINESS TO COKE BEFORE THE BOARD . 340 ~ -"""'"-~.