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April 14, 1993 Regular Meeting 275 A Regular Meeting of the Frederick county Board of Supervi- I'lQ3 sors was held on April l4~ at 7:15 P.M., in the Board of Super- visors' Meeting Room, Frederick County Courthouse, Loudoun street Mall, Winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. IHVOCATIOH The invocation was delivered by Reverend John L. RObinson, Jr., of the Memorial Presbyterian Church. ADOPTIOH OF AGENDA Mr. Sager requested time to include a report from the Transportation Committee on Corridor H. Mr. Riley requested time under committee appointments for the boards consideration of replacing Mr. Owen on the Lord Fairfax Planning District Commission, and suggested that Mr. Robert watkins, Planning Director, be considered by the board to fill this seat. Mr. Riley also requested an Executive Session to discuss personnel. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the agenda was adopted as amended. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye COHSENT AGENDA Mr. Riley suggested that the following tabs be approved under consent agenda: 1. Closing of county Offices for Apple Blossom Festival - Tab C. 2. Vacancies on Shawneeland sanitary District Advisory Committee - Tab E. 3. Correspondence and Proclamation Re: "National 216 Preschool Immunization Week" - Tab F. 4. Approval of Job Service Plan for Service delivery Area IV for Program Year 1993 - Tab I. 5. Approval of 1993-1994 Summary of Planned Operations for for the Area Under the Job Training Partnership Act - Tab J. 6. Activity Report - March 16-31, 1993 - Tab P. 7. Departmental Annual Programs of Work - Tab Q. 8. Transportation Committee Report - Tab R. 9. Code & Ordinance committee Report - Tab S. 10. Law Enforcement and Courts Committee Report - Tab T. Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, the above tabs were approved under the consent agenda. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye CITIZEN AWARD FOR APRIL. 1993. PRESENTED TO WINCHESTER VOLUNTEER RESCUE SOUAD Mr. Dick asked that Mr. John Harden, President of the Winchester Volunteer Rescue Squad, and Mr. Perry silva, Pres i- dent of the Frederick County Volunteer Fire & Rescue Associa- tion, to come forward at this time. Mr. Dick presented to Mr. Harden the county award for the month of April, 1993, in recognition for all the Winchester Rescue squad has done over the years for the citizens of Winchester as well as Frederick county. Mr. Silva stated that the Winchester Rescue Squad had always been available to lend a helping hand whenever needed by the county and its citizens. EMPLOYEE OF THE MONTH FOR APRIL. 1993. GOES TO TWO COUNTY EMPLOYEES - RIIOHDA SARGENT & SUSAN KELICAH Mr. Longerbeam presented the employee of the month award for April, 1993, to Rhonda Sargent and Susan Kelican. This award was presented to these two employees for their outstanding assistance during the blizzard of 1993. , ,-- 27~ CITIZEN COMMENT Mr. Kenneth Y. stiles, stonewall District, appeared before the board to address the tax increase that is being proposed by the board of supervisors. He stated that he understood that when steve Owen, assistant county administrator, leaves the board does not intend to fill the position, and he feels this is a mistake. He further stated that the budget is worse now than it was before the board had a worksession to reconsider the figures. It is financially irresponsible, with over $4 million in deficit financing and with ultimately over a million dollars to be funded next year, just to maintain teachers salaries where they are at present. He asked each board member to ask them- selves where they would get $5 million next spring, just to stand still. He further referred to the matter of proration of taxes and what was stated by certain board members at the time this was approved on November 12, 1992. Mr. Robbie Rhodes, Back Creek District, stated that he was present before the board to respond and set the record straight in response to the school board, Mr. Malcolm's comment at the public hearing on the budget, and address a question that Mr. Smith had asked him. Mr. Rhodes explained that he feels certain positions within the school personnel are disguised in the school budget as instructional cost when in it is actually administrative or clerical, and that it has always been that way. He further explained that at this time Frederick County is spending $85,000 per classroom over and above the teachers salary in Frederick County. He stated that the school administrative salaries rank about fifteenth in the state, while teachers salaries are about ninety-fifth. He feels the school board is at fault for letting this happen. Mr. Donald W. Luttrell, Gainesboro District, stated that he saw no mention of the airport budget being reduced and this really concerned him as he did not feel the county could afford to continue funding the airport at the current rate. 278, Mr. Mike Webber, stonewall District, feels the county should not have done away with inventory tax and added gross receipts to businesses. He does not feel industry is paying their fair share of taxes. He referred to the airport and what benefit this is to the majority of the citizens of Frederick County, feels the citizens do not benefit, but the industry of the county does. The largest increase in the county budget is for Economic Development commission, it was not cut at all. Feels the best economic development is education, compared with the wide gap in the condition of the various schools of the county. Thinks this is unfortunate for some county students depending on where they live. Ms. Patricia Lightner, Back Creek District, and President of the Frederick county Education Association. She reminded the board members of what their pledges had been with regard to education when they ran for the board of supervisors. She told them that they had broken their pledge to support education when the school budget was cut, and the promised raise was delayed to the teachers. MINUTES APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by Beverly J. Sherwood, the minutes of February 24, 1993, were approved as submitted. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, the minutes of March 18, 1993, were approved as submitted. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye \- -I 279 11- Charles W. Orndoff, Sr. - Aye ROBERT II. SAGER REQUESTS WORKSESSION WITH TRANSPORTATION COMMITTEE TO DISCUSS CORRIDOR H PROJECT Mr. Sager requested a meeting with the county transporta- tion committee to discuss the proposed Corridor H Project, and how the county might be effected by it. Mr. Dick requested that the Management study Report recent- ly received by the board of supervisors be discussed at the same time in a worksession. He asked each board member to please familiarize themselves with this report prior to the workses- sion. RAY E. EWING APPOINTED TO HISTORIC RESOURCES ADVISORY BOARD FROII OPEQUON DISTRICT Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., Ray E. Ewing was appointed to the Historic Re- sources Advisory Board from Opequon District. Said term to commence on April 12, 1993, and terminate on April 12, 1997. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye JAMES W. GOLLADAY. JR. REAPPOINTED TO THE PLANNING COMMIS- SION FROII OPEQUON DISTRICT Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., James W. Golladay, Jr. was reappointed to the Planning Commission for an indefinite period retroactive to April 7 inasmuch as Mr. Golladay stated that he did not wish to serve a full four year term. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye ROBERT W. WATKINS. PLANNING DIRECTOR. TO REPLACE ST~t1.taf OWER AS COUNTY REPRESENTATIVE ON LORD FAIRFAX PLANNING DISTRICT COMMISSION 280 i "~I Upon motion made by W. Harrington smith, Jr., seconded by Charles W. Orndoff, Sr., Robert W. Watkins, Planning Director, will replace Stephen Owen on the Lord Fairfax Planning District commission. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye COUNTY OFFICES TO CLOSE APRIL 30. 1993 IN OBSERVANCE OF APPLE BLOSSOII FESTIVAL - APPROVED UNDER CONSENT AGENDA APPROVAL GIVEN FOR HAIlES TO BE PLACED ON BALLOT FOR COMMIT- TEE ELECTIONS IN SHAWNEELAND - APPROVED UNDER CONSENT AGENDA The following names were approved for placement on the ballot: Richard A. Osterfield Gary A. Kober Gail Ford Schweiger William T. Swimley, Jr. Bruce Sigurdson Diana D. Cleveland Thelma J. Ratliff NATIONAL IMMUNIZATION WEEK APRIL 24 - 30. 1993. APPROVED UNDER CONSENT AGENDA PROCLAMATION WHEREAS, childhood vaccination is one of the most critical components in ensuring healthy growth and development; and WHEREAS, it has been documented that the immunization levels of young children are dangerously low; and WHEREAS, there exist many barriers to the delivery of immunizations which include lack of public/parental awareness, lack of insurance coverage for these services, and insufficient resources and staff within many local health departments; and WHEREAS, the Virginia Department of health has formed a partnership with the "Every Child by Two" campaign founded by former First Lady Rosalyn Carter and Betty Bumpers, wife of U.S. Senator Dale Bumpers; and WHEREAS, the campaign seeks to educate parents on the importance of early immunization and ensure that all children are appropriately immunized by age two; and WHEREAS, immunization of children under the age of two is a top priority of the Lord Fairfax Health District for the citi- zens of Frederick County; BE IT RESOLVED that the Frederick County Board of Supervi- sors supports all immunization activities of the Department of Health and "Every Child by Two" and establishes the week of IL .. 281 April 24-30, 1993, and the same week every year thereafter, as "National Preschool Immunization Week" (NPIW). NATIONAL TEACHER DAY PROCLAMATION - APPROVED UNDER CONSENT AGENDA WHEREAS, teachers play vital roles in the renewal and regeneration of our democratic society; and WHEREAS, they shape the future by helping to mold minds and train tomorrow's work force; and, WHEREAS, they transform lives through their work; and WHEREAS, they give of themselves by imparting what they know to help others learn; NOW THEREFORE, I, Richard G. Dick, serving as Chairman of the Frederick County Board of Supervisors, do hereby proclaim Tuesday, May 4, 1993, as NATIONAL TEACHER DAY. I urge all citizens to observe this day by taking time to remember and honor those individuals who help us learn. Signed this 14th day of April, 1993. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above proclamation was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye FISCAL YEAR 1993-1994 BUDGET RESOLUTION APPROVED WHEREAS a notice of public hearing and budget synopsis has been published and a public hearing held on March 24, 1993, in accordance with Title 15.1, Chapter 4, Section 15.1-162, of the code of Virginia, 1950 as amended, THEREFORE BE IT RESOLVED by the Board of Supervisors of the County of Frederick, Virginia, that the budget for the 1993-94 fiscal year as advertised in The Winchester Star on March 10, and March 17, 1993, as amended be hereby approved in the amount of $79,202,188. and that appropriations in the amount of $79,202,188. be hereby authorized for the 1993-94 fiscal year and, BE IT FURTHER RESOLVED that the Board of Supervisors of the County of Frederick, Virginia, does herein adopt the tax rate for the 1993 assessment year at the rate of .55c to be applied to real estate, the rate of $4.25 to be applied to personal ~2 property, the Business and Professional Occupational License rates are as follows: retail .20c per $100 of gross receipts, professional services .58c per $100 of gross receipts, personal and business .36c per $100 of gross receipts, wholesale .5c per $100 of purchases, and the rate of $2.00 on declining values to be applied to machinery and tools. BE IT FURTHER RESOLVED that appropriations are hereby authorized for the central stores fund, special welfare fund, health insurance fund and unemployment compensation fund equal to the total cash balance on hand at July 1, 1993, plus the total amount of receipts for the fiscal year 1993-94. Mr. Sager moved for approval of the budget resolution and Mr. smith seconded the motion. Mrs. Sherwood stated the board members were present at this meeting to determine the Frederick County budget. She further stated that she was voting against raising taxes, therefore, she would be voting against this budget. She stated that she was speaking of priorities, much of this budget increase is coming from increased school funding, because the board is unwilling to tackle spending cuts. The board is protecting high paid admin- istrative salaries and adding frills at the expense of school teachers, pay raises and classrooms. To increase taxes on the Frederick County taxpayer by refusing to exercise federal integrity is a disgrace, and calling her names and attacking her personally would not keep her from protecting the Frederick County taxpayers. Mr. Smith stated that he just wished to hell that the board could have raised a magic wand and come up with all sorts of money around this place. The county will build four schools in six years, two more to go, not blaming the schools as we needed them. The fault is with the Commonwealth. They are always comparing us to the city of Winchester. I was one of those that did say the teachers would get a raise in the meeting that Ms. Lightner referred to. The raise is coming, it is in this budget. If you want to dance then you are going to have to pay the fiddler. The county is going to have to ease off of the , ~ II 283 brick and mortar of the school. I said four years ago when I ran that the modulars were going to have to go, but right now the modulars might have to stay. Feels the county is fortunate with a 55 cent tax rate, and he is not in a horse race with the city of Winchester to see who is going to come in first. He would be voting for this budget. Mr. Longerbeam referred to earlier comments as to what he had said earlier in the year regarding proration of personal property taxes. What was said is accurate, however the differ- ence is this was the boards absolute intent. However, when everyone who contacted him was overwhelmingly opposed to the reduction of personal property tax from the present $4.35 to $3.95 or anything lower than the $4.35. Feels this is democracy at work, and if not, than he is not sure how it is suppose to work. Mr. Orndoff stated that he had had numerous call and most of his constituents do not want a tax increase of twelve cents. Therefore he would be voting against this proposed tax increase. Mr. Dick stated that he ran for this office a couple of years ago and he did not want a tax increase, and he did not vote for one last year. Does want to do something for educa- tion, and it hasn't been enough, he would like to do more, but with the economy as it is, it is a little difficult. He does have a responsibility to the people of Frederick county. We are opening a new high school and restructuring other schools and he intends to vote for this budget. He could probably take the cowards way out and vote against it, therefore being for a no tax increase, but he doesn't believe this would be in the best interest of the people. He did not believe there were any individuals on the board one week ago that offered a balanced budget, they may say they did and that they had cuts, but no motions were made by anyone to cut the budget and he feels it is now time for the board to move forward and be responsive to the people of Frederick county. Mr. Orndoff stated that had he had his budget information before the meeting, he would have had time to review it before 284 . I the worksession, especially in light of the fact that he under- stood the information was available. The above motion was approved by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Nay Robert M. Sager - Aye Charles W. orndoff, Sr. - Nay CHAIRMAN' DICK APPOINTS MEMBERS TO SERVE ON COMMITTEE TO STUDY AND !lAKE REPORT BACK TO BOARD AS TO WHY SUPPT,RJUmTS ARE PAID BY THE COUNTY TO CERTAIN CONSTITUTIONAL OFFICERS Mr. Dick appointed the following individuals to serve on a committee that will meet, discuss and report back to the board as to why certain constitutional officers receive salary supple- ments from the county: James L. Longerbeam Richard Dick Raymond R. sandy (BUZZy) Mr. Dick requested that this report be back to the board within the next thirty days. CHAIRMAN' DICK APPOINTS MEMBERS TO SERVE ON COMMITTEE TO STUDY AND !lAKE RECOMMENDATIONS AS TO HOW THE SCHOOL BOARD BUDGET MIGHT BE PRESENTED IN THE FUTURE IN A WAY THAT WOULD HELP ALLEVIATE CERTAIN PROBLEMS SUCH AS THOSE EXPERIENCED THIS YEAR Mr. Dick appointed the following individuals to serve on the committee to study the present school board budget prepara- tion and report back to the board: W. Harrington smith, Jr. Richard G. Dick Joe Headley Lewis M. Costello This report is to be back to the board within the next ninety days. VIRGINIA EMPLOYMENT COMMISSION JOB SERVICE PLAB FOR SERVICE DELIVERY AREA 1V FOR PROGRAM YEAR 1993 - APPROVED UNDER CONSENT AGENDA 1993-1994 SUMMARY OF PLAHHED OPERATIONS FOR THE AREA UNDER THE JOB TRAINING PARTHERSHIP ACT FOR SHENANDOAH VALLEY PRIVATE INDUSTRY COUNCIL - APPROVED UNDER CONSENT AGENDA PLANNING COMMISSION BUSINESS Public Hearina: I 285 CONDITIONAL USE PERMIT 002-93 OF RYLAND HOKES FOR AN OFF PREMISE BUSINESS SIGN. THIS SIGN WILL BE ON PROPERTY LOCATED ON THE WEST SIDE OF ROUTE 647 AT THE INTERSECTION OF WESTM:ORELAND DRIVE IN OPEOUON DISTRICT - TABLED Mr. Wayne Miller, Zoning Administrator, appeared before the board to explain that it had just been brought to his attention that there was one adjoining property owner who had not been notified of this request, therefore, it would be necessary to table this request until a future date. Other Plannina Items: MASTER DEVELOPMENT PLAN - PRINCE FREDERICK OFFICE PARK - APPROVED Mr. Dick at this time turned the chairmanship over to Mr. Harrington Smith, Vice Chairman, and at no time participated in any discussion or vote associated with this master development plan request. Mr. Bob Watkins, Planning Director, presented this request to the board, noting that the staff and Planning Commission recommended approval with conditions. Mr. Smith inquired about the water and sewer lines not going up to the property line, noting that this happened some time ago, and he just wanted to be sure this was not the case with this plan. Mrs. Sherwood asked about regional stormwater management, and whether or not this was being done anywhere else in the county. Mr. Orndoff asked if the owners located above this site were going to be involved in this stormwater management. Mr. Ed Strawsnyder, engineer, explained that a user fee has been enacted in those areas to take care of the cost. He further explained as to what was being proposed to handle the wastewater. Messieurs Whit Wagner and Jim McIlvane. contractors for the building, appeared before the board at this time, and by way of map explained exactly what was being proposed as well as the location. 286 Mr. Longerbeam asked if a problem was being created with water and sewer lines. He also asked if the plan as presented would work, and asked that the Planning Department keep the board appraised of what was being done. Mr. Wagner assured Mr. Longerbeam that there were several way to solve the problem, and also that none of this would be going to the airport. Mr. Mike Webber, stonewall District, appeared before the board to say that Economic Development, as well as the airport, is involved with this, therefore, Mr. Dick, board chairman, should not have voted on either one of these department budget requests. Mr. Wagner explained to Mr. Webber that these are two completely different sites. Mr. Webber asked if Shirley Carter lives next to this site. Mr. Lewis Costello, local attorney as well as one of the partners of Prince Frederick Office Park addressed the board and explained that water and sewer is already on the property, and that Mr. Carter's property does not touch the property in question. He further explained that proffers and retention ponds had met all requirements. Mr. Donald Luttrell, Gainesboro District, asked why this particular site was selected. Mr. Wagner explained that the site was selected by GSA. Mr. Webber asked if the proximity of the airport had anything to do with decision. Mr. Costello explained how the selection process worked, and that no public monies were involved and that everyone that bid on this job, bid into the blind. Mr. Orndoff expressed concern about the stormwater manage- ment and what cost, if any would be passed on to the county. Mr. Costello explained this proposal was only being made to help the county, as prince Frederick Office Park could maintain what their needs would be. Mr. Ken stiles appeared before the board explaining that he has long been an advocate of stormwater management and feels \ ~ 287 this needs to be structured very carefully, especially when it comes to other property owners, and especially, if the use of the property is changed. Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, the Master Development Plan of Prince Frederick Office Park was approved by the following recorded vote: Richard G. Dick - Abstained W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. orndoff, Sr. - Aye Mr. Dick took back chairmanship at this time. MASTER DEVELOPMENT PLAN - JAMES R. WILKINS. III DEVELOPMENT - APPROVED Mr. Wilkins appeared before the board on behalf of his request and explained what his plans were for this development and that eventually he would build eighty-six townhouses. Mr. Orndoff asked what the build out time would be. Mr. Wilkins explained that construction would probably not start for another year. Upon motion made by W. Harrington Smith, Jr., seconded by James L. Longerbeam, the master development plan of James R. Wilkins, III was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye FIRE AND RESCUE REZONING IMPACTS INFORMATION PRESENTED TO BOARD Mr. Watkins appeared before the board and presented the following report on Fire and Rescue Rezoning Impacts. The staff has discussed the impact model, which measures the financial impact of rezonings on county facilities, with county fire and rescue officials. He further stated as origi- nally provided, the model generally shows no impacts on fire and rescue facilities. This is due to the fact that fire and rescue impacts are different from the school and parks impacts mea- sured. The capital costs examined for schools and parks are totally funded through the county budget. However, fire and rescue capital costs are only partly funded from county contri- butions. Most of the capital costs of the fire and rescue companies are funded through private contributions. As originally provided, the model only measures the impact of rezonings on the county budget in terms of county contribu- tions for fire and rescue capital costs. An addendum to the model has been added by the staff which measures the new capital 288 cost of rezoning which would not be paid for by county contribu- tions. It is the opinion of the staff that these impacts that will be measured by the model are not excessive. They are in fact similar to the impacts that are reflected in the fire and rescue comments that we have been receiving. In general, the model projects fire and rescue capital impacts of $100 or less per new single family dwelling, depend- ing on which fire and rescue districts are involved. It projects manufacturing commercial impacts of less than $1.00 per square foot. The Code of Virainia allows for acceptance of cash proffers for facilities identified by the Capital Improvements Plan or for items not normally included in the CIP. It is the opinion of the staff that fire and rescue capital items are not normally included in the CIP in Frederick County and that proffers for these items could be accepted. The board received this report as information. ROAD NAME CHANGE REOUESTS/RECOMMENDATIONS - APPROVED UNDER CONSENT AGENDA The Road Naming Committee is working in earnest to finalize any road name change requests that are currently on file. Of the 13 files still open, applicants were sent a notification that they were to respond within 30 days with a decision to continue or the files would be closed. Only 2 of the 13 appli- cants continued action and presented all the requested informa- tion to the committee. The remaining 11 files have been retired and no new petitions have been received. The Committee reviewed these two requests and make the following recommendations: 1. APPROVAL: From: To: state Line Road Frog Hollow Road a) A petition to change Frog Hollow Road to state Line Road was approved by the Board of supervisors in January. citizens complained that the action took too long and had already changed to Frog Hollow Road. b) A petition of objection, and a request to keep Frog Hollow Road are attached. Many citizens signed both petitions and a larger majority was obtained to keep Frog Hollow Road. c) Because the committee had placed certain requirements on the first petitioners, the committee considers this petition to meet the requirements and deadlines for road name changes. 2 . APPROVAL: From: To: Quiet Wood Court Cedar Creek Forest Lane This request has met all requirements, has a very high majority and matches the subdivision name. ACTIVITY REPORT CONSENT AGENDA MARCH 16-31. 1993. - APPROVED UNDER DEPARTIIENTAL ANNUAL PROGRAMS OF WORK - RECEIVED AS INFORMA- TION AND REVIEW BY THE BOARD TRANSPORTATION COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA i ~ 1\ 289 The Transportation Committee met on April 5, 1993 and discussed the following items: 1) The primarv and Secondarv Revenue Sharina Proaram This program allows counties to apply for state funds that will match local funds for road improvement projects. A locality may receive up to $500,000 each year from the state under this program. 2) Additional information regardina Corridor H The committee asked that VDOT look into land use im- pacts, environmental impacts and traffic impacts along the I-81 corridor, the Route 55 corridor, the Route 50 corridor and the Route 37 corridor. The committee also asked that VDOT provide answers as to the cost of the project and to the funding source for this proposed corridor. The committee recommended that VDOT hold a work session with the Board once these answers are avail- able. 3) Other The committee recognized Julian F. Carper for his service to this committee. staff briefed the committee on the March 23, 1993, prealloca tion Hearing. CODE AND ORDINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Code and Ordinance Committee met on Monday, April 5, 1993, 2:00 P.M. in the Personnel Office Conference Room. Present were W. Harrington Smith, Jr., Chairman of the commit- tee; Committee members Charles w. Orndoff, sr., George W. Johnston, III; Stephen G. Butler and Patricia F. Scheder. Also present were County Administrator John R. Riley, Jr. and Common- wealth's Attorney Lawrence R. Ambrogi. The committee submits the following: Discussion of a Countv Noise Ordinance The committee reviewed the attached draft noise ordinance and recommends that it be advertised for public hearing. LAW ENFORCEMENT & COURTS COMMITTEE REPORT CONSENT AGENDA APPROVED UNDER The Law Enforcement and Courts Committee met on Thursday, April 1, 1993, 3:00 P.M., in the Personnel Office Conference Room. Present were chairman of the committee Beverly J. Sherwood, board member James L. Longerbeam; committee members Larry P. Coverstone; Donald Ratcliff and James L. Hockman. Also present were County Administrator John R. Riley, Jr. and Commonwealth's Attorney Lawrence R. Ambrogi. Sheriff Robert T. Williamson was absent. The committee submits the following: Discussion of Adoption of Uniform statewide Traffic Code The committee discussed the issue of adopting portions of the Uniform Statewide Traffic Code in order to receive revenue from same. The committee directed that Mr. Robert Sager, Sheriff Robert williamson and Commonwealth's Attorney Lawrence Ambrogi review the traffic code and make a recommendation back to the full committee at its May meeting. Discussion of Judicial Center Maintenance 290 The committee expressed a desire to receive and review all budgets and requests for repair and maintenance of the Joint Judicial Center. The county administrator advised that he would provide same. FINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Finance Committee was polled by telephone. The agenda items are as follows: The Sheriff is requesting a General Fund supplemental appropriation in the amount of $1.717.07. This amount repre- sents Frederick County's share of a seizure from Warren County. No additional local funds are necessary. The committee recom- mends approval. The Director of Economic Development is requestinq a General Fund supplemental appropriation in the amount of $2.424.87. This amount represents a reimbursement from the Winchester-Fred- erick Countv Chamber of Commerce Tourism Marketing Group. No additional local funds are necessary. The committee recommends approval. The Director of Court Services is reauestinq a Court Servic- es appropriation transfer in the amount of $4.081.15. This amount represents various costs incurred by proaram 2109 in fiscal vear 1991-92. No additional local funds are necessary. The Committee recommends approval. The School Director of Finance is reauestina an advance of $10.000.00 for Cash flow purposes to implement their 125 Cafete- ria Plan. The General Fund also reauests $10.000.00 for the same purpose. The committee recommends approval. A General Fund supplemental appropriation in the amount of $150.250.00 is required to make payment for additional construc- tion costs of $166.153.00 of the Reqional Jail buildinq. The difference of $15.903.00 is for a payment we had not been qiven credit for. The committee recommends approval. The Director of Information Services is requestinq a General Fund a~propriation transfer in the amount of $5.700.00. This transfer is for the purchase of an 8mm tape drive that will be attached to the AS/400 Main Frame Computer. No additional local funds are necessary. The committee recommends approval. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the board retired into Executive Session in accordance with the Code of Virainia. 1950, as amended, Section 2.1-344, section (A) (3) 1 & 7 Disposition of real property and personnel. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION 291 Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the board withdrew from Executive Session. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, -Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by James L. Longerbeam, seconded by Robert M. Sager, the board reconvened into regular session and certi- fied nothing other than what was noted as reason for going into Executive Session was discussed. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye CHERYL SHIFFLER APPOINTED AS FINANCE DIRECTOR TO BE REEVALU- ATED IN SIX MONTHS Upon motion made by James L. Longerbeam, seconded by W. Harrington smith, Jr., cheryl Shiffler was appointed to the position of Finance Director with an annual salary of $40,000. The position will be reevaluated in six months. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Beverly J. Sherwood - Aye Robert M. Sager - Aye Charles W. Orndoff, Sr. - Aye UPON MOTION MADE BY JAMES L. LONGERBEAM, SECONDED BY ROBERT M. SAGER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. ~JZ- Cf' ard of upervifors ---