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March 10, 1993 Regular Meeting 236 A Regular Meeting of the Frederick County Board of Super- visors was held on March lO, 1993 at 6:15 P.M., at James Wood Ridge Campus, Apple pie Ridge Road, Winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington smith, Jr., Vice-Chairman; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. James L. Longerbeam was not present at the start of the meeting. CAT,T, TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Board Member Robert M. Sager. Mr. Longerbeam came in at this time. ADOPTION OF AGENDA Mr. Dick explained that the public hearing would be heard at 7:15 P.M. Upon motion made by Beverly J. Sherwood, seconded by W. Harrington smith, Jr., the agenda was adopted as presented. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA - APPROVED Mr. Riley suggested the following tabs be approved under consent agenda: l. Resolution Re: George Washington Local Heritage Week - Tab B; 2. Proclamation Re: Virginia Agriculture Week - Tab C; 3. Request for an Appropriation of Funds - Tab E; 4~ Activity Report - February 16-28, 1993 - Tab J; 5. Parks & Recreation Committee Report - Tab K; 6. Public Works Committee Report - Tab L; and 7. Code & Ordinance Committee Report - Tab M. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the consent agenda was approved as noted above. The above motion was passed by the following recorded vote: 237 Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles w. Orndoff, Sr. - Aye CITIZEN COMMENTS DO~T.n W. LUTTRELL. GAIHESBORO DISTRICT. ADDRESSED BOARD REOUESTING THAT THEY APPROVE A RESOLUTION THAT WOULD ASK THE CITY OF WINCHESTER NOT TO CHANGE THE SEAL THAT IS CURRENTLY ON THE CITY FLAG - REQUEST DENIED Mr. Donald w. Luttrell, resident of Gainesboro District, appeared before the board and requested that they adopt a resolution opposing the changing of the seal on the City of Winchester flag. He explained why he felt this seal should not be changed and why the board of supervisors should become involved in this issue. Mr. Dick explained to Mr. Luttrell that this is a matter that rests solely with the City of Winchester and the board of supervisors would not become involved in any way. If an individ- ual board member felt they wanted to get involved, so be it, but the board would not. MINUTES OF REGULAR MEETING OF FEBRUARY 10. 1993 APPROVED AS PRESENTED Upon motion made by W. Harrington smith, Jr., seconded by Charles W. Orndoff, Sr., the minutes of the regular meeting of February 10, 1993, were approved as presented. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye MINUTES OF SPECIAL MEETING OF FEBRUARY 17. 1993 APPROVED AS PRESENTED Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the minutes of the special meeting of February 17, 1993, were approved as presented. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye 238 GEORGE WASHINGTON LOCAL HERITAGE WEEK - APPROVED UNDER CONSENT AGENDA WHEREAS, George Washington's entry into the Shenandoah Valley was in March of 1748 as one of a surveying party of Thomas Lord Fairfax, Proprietor of the Northern Neck of Virginia. On March 11th, Washington departed from Belvior and on March 16th arrived in Frederick Town; and WHEREAS, George Washington spent the next ten years on Virginia's frontier involved in demanding experiences which ultimately lead to his becoming a seasoned leader of men; and WHEREAS, At the outbreak of the French and Indian War, George Washington with his headquarters in Winchester, County Seat of Frederick, was responsible for developing a system of defense which consisted of a string of forts running from the North Carolina border to Fort Cumberland, Maryland; and WHEREAS, George Washington's major responsibility while in Winchester was to oversee the planning and building of Fort Loudoun, a local and very important fort in this chain of frontier forts; and NOW, THEREFORE, BE IT RESOLVED, in commemoration of George WaShington's involvement in this area's great and glorious past, the Frederick County Board of Supervisors declare the week of March 7th, George WaShington-Local Heritage Week. BE IT FURTHER RESOLVED, that the Frederick County Board of Supervisors declare March 11 as From Belvior to Frederick Town Day. PASSED this loth day of March, 1993. VIRGINIA AGRICULTURE WEEK PROCLAMATION - APPROVED UNDER CONSENT AGENDA WHEREAS, Frederick County, Virginia is the largest apple and peach producing county in Virginia with gross sales of greater than $18,000,000; and WHEREAS, the Frederick County beef cattle industry is home to 19,000 head of cattle; and WHEREAS, the diverse farm income includes dairy, Christmas trees, swine, sheep, goats, poultry, vegetable and small fruit production, pears, cherries, nectarines, hay, corn, soybeans, small grains and other agronomic crops; and WHEREAS, agriculture is the largest revenue generating industry in Frederick County; and WHEREAS, the rural nature of Frederick County lends itself to a lifestyle that provides enjoyment to its residents and promotes pride in it's agriculture heritage. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors declare the week of March 14-20, 1993, as Virginia Agriculture Week and recognize the importance of agriculture as a mainstay to the economy and heritage of Frederick County. CHAIRMAN DICK DISCUSSES TERMS ON COUNTY COMMITTEES Mr. Dick discussed with the board the Gypsy Moth Committee terms as they presently are. Following discussion it was the consensus of the board that the terms would be for four years in the future. Those that have been appointed will remain for this 239 year, but in the future they will be four year appointments with two years for two of the members, which means they would not all be leaving the committee at the same time. Upon motion made by Beverly J. Sherwood, seconded by Charles W. Orndoff, Sr., the Gypsy Moth Committee will have terms for four and two years rather than the one year which has been the policy in the past. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD CHAIRMAN AmcF.Il BOARD MEMBERS TO BE PREPARED TO SUBMIT THEIR NAMES FOR APPOINTMENT TO THE BOARD OF ASSESSORS IN THE VERY HEAR l"U'l'URE MARTIN KILLINGBECK APPOINTED TO HISTORIC RESOURCES ADVISORY BOARD FROM GAINESBORO DISTRICT Upon motion made by Beverly J. Sherwood, seconded by Charles W. Orndoff, Sr., Martin Killingbeck was appointed to the Historic Resources Advisory Board from Gainesboro District. Mr. Killingbeck's term will commence on April 12, 1993, and terminat on April 12, 1997. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye CHAIRMAN DICK ASICRIl BOARD MEMBERS TO CONSIDER THE CURRENT APPOINTMENT PROCEDURE FOR SCHOOL BOARD MEMBERS AND BE PREPARED TO DISCUSS THIS AT A l"U'!'URE BOARD MEETING Mr. Dick stated that at this time he was asking each board member to consider the current membership on the county school board, as well as whether or not they wanted to continue with the current at-large position. He asked the board to consider this as there are two positions expiring at the end of June. He further asked them to consider whether or not this is something the board wanted on the ballot for the general election in November. Mr. DiCk explained that he was bringing this to the boards attention solely because of the time factor. 240 Mrs. Sherwood asked Mr. Dick if he was hearing this from his constituents. Mr. Dick replied that a lot of county citizens have ex- pressed to him that they are opposed to elected school boards. Mr. Orndoff asked what the difference was between this at-large position, and the at-large position on the Board of Supervisors. Mr. Riley stated that he was not sure that this had ever been discussed by the board previously, and perhaps it should be referred to the county attorney for his review and a report back to the board with his findings and recommendation. Mrs. Sherwood stated that she felt the at-large position is beneficial, and the one currently on the school board should be left as it is. ECONOMIC DEVELOPMENT COMMISSION REQUEST FOR APPROPRIATION OF FUNDS - APPROVED UNDER CONSENT AGENDA June Wilmot, Director of EDC is requesting a General Fund supplemental Appropriation in the amount of $8,220.00 and a General Fund Appropriation Transfer in the amount of $9,000.00 for FY 92-93. This is necessary due to the relocation of the EDC office. PLMlHING COMMISSION BUSINESS: MASTER DEVELOPMENT PLAN - JAMES R. WILKINS. III. DEVELOP- MENT - TABLED Mr. Kris Tierney, Assistant Planning Director, appeared before the board to present this request. Mr. Wilkins was not present. Mr. Smith stated that he had to be convinced 110% that the county will not have a drainage problem if this request is approved. His other concern was the traffic that would be created by a development such as this, and he wanted to know if a current traffic count was available for Valley Mill Road. Mr. Tierney replied that he did not have the current count and was not sure when the last one was done. Mr. Smith stated that he would like to see these figures as well as the anticipated additional traffic that would be generat- ed from a development such as this. 241 Mr. Dick asked if any impact study had been done as far as the schools were concerned. Mr. Tierney explained that he felt this question was a concern of some of the planning commission members, but the problem is that this land is already rezoned residential. Mr. Dick asked Mr. Tierney if he was saying to the board that these apartments and townhouses could not be built. Mr. Tierney replied that was a legal question, but typical- ly school impacts are addressed at the time of the rezoning. Mr. Dick explained that he realized this was a little late, and that this is just something else that this board has inher- ited with regard to the rezoning. Mr. smith stated that the rezoning request on Route 642 of ease Edwards was reversed, as the original request was for apartments, and this was changed to single family. Mr. Tierney explained that the zoning is in place and the presumption is that anything permitted in that zone is a permit- ted use. Mr. Smith asked if Valley Mill Road is not equipped to handle this traffic, if the schools are not equipped to handle the influx of students, drainage problems exist, could this not be changed. Mr. Dick stated that the closest school is Senseny Road and modulars are already in place there to handle the overcrowding. He is very concerned about the impact on the schools. Mr. Robert Watkins, Planning Director, appeared before the board and explained to them that traffic is a problem and the petitioner has been asked to supply additional information to the staff and board concerning the traffic and roads. He explained to the board if they felt the immediate impact is too extreme he felt there was room to deal with the density issue. He further explained to the board this is not the time to address the school issue, and if the board wanted to address school issues at the time of the master development plan is submitted rather than when the rezoning request is made, he 242 feels the over all policy along with the zoning ordinance should be addressed. Mr. Dick stated that he felt the issue of schools was far more expensive than any drainage or traffic issue, and this concerns him very much. Mr. Sager stated that he too was very concerned about this intersection as it is very bad. Mr. Watkins replied that he agreed and regardless of whether or not this request is approved this intersection will be addressed. upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the Master Development Plan of James R. Wilkins, III was tabled as no representative of this request was present. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Mr. Longerbeam stated that the question about the schools concerned him from the standpoint that other locations in this immediate area have been rezoned and platted and all that the developer is waiting for is a start in building. He explained this concern was not brought up, and cannot be brought up, with regard to these sUbdivisions, he feels the board will have to tread very lightly on this issue. Mr. Orndoff asked how many years had this rezoning been in place. Mr. Watkins replied he thought in the sixties or seventies. 1993 PRIMARY ROAD IMPROVEMENT PLAN - APPROVED Mr. Tierney presented this plan to the board explaining that the final plan will be presented to the Transportation Board on March 23, 1993 during VDOT's Preallocation Hearing. It was noted that Mr. Sager would be attending this meeting on behalf of the board. \ 243 Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the 1993 Primary Road Improvement Plan was approved as presented. 1) Route 522 South (East of Winchester) From: To: Route 50/17 East Intersection Route 277 East Intersection (North of Double Toll Gate) Improve to four lanes and provide intersection improvements as necessary to coordinate with Route 37 extension and Route 277 improvements. The improvements should begin at the southern end and proceed northward. 2) I-81/11 North/37/661 Intersection (North of Winchester) Implement corridor improvement plans resulting from Winchester Area Transportation study to deal with immediate deficiencies. 3) Eastern By-pass/loop From: To: Route 37 North at Stephenson Route 37 South at Kernstown Plan, engineer, acquire necessary right-of-way, and construct a by-pass to provide future additional limited access arterial capacity east of Winchester. This is needed to accommodate planned land use and economic development in Eastern Frederick County. This will include long term solutions to interchange areas at 1-81 /11 North/37/661 and 1-81/11 south/37/642. 4) Route 277 (East of Stephens city) From: To: 1-81/277/647 Intersection (South of Winchester) Route 340/522 South Intersection (East of Double Toll Gate) Improve the existing two lane road facility by widening and straightening immediately. Conduct detailed studies to deter- mine future needs for four lane improvements and improvements to the 1-81/11 South/277/647 intersection area. 5) Route 11 (North and South of winchester) A. Route 11 South From: To: Middle Road 37 Interchange Widen and improve to five lanes. B. Route 11 North From: To: winchester City Limits 37 Intersection widen and improve as necessary. 6) I-81 (East of Winchester) From: To: Stephenson Interchange Middletown Interchange Study and improve to six lanes between Winchester exits if necessary. 1993 PRIMARY ROAD IMPROVEMENT PLAN RESOLUTION 244 WHEREAS, the Transportation Committee and Frederick County planning staff reviewed the proposed 1993 Primary Road Improve- ment Plan for Frederick county; and, WHEREAS, the Transportation Committee recommended approval of this plan on March 1, 1993; and, WHEREAS, the Frederick County Planning commission recom- mended unanimous approval of this plan at their regular meeting on March 3, 1993; and, The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION FOR RAILROAD CROSSINGS AT ROUTE 11 NORTH AND SOUTH - APPROVED Mr. Tierney, stated that the Virginia Department of Trans- portation (VDOT) has expressed interest in upgrading two (2) railroad crossings along Route 11. These crossings are on Route 11, south of Winchester, near General Electric, and on Route 11, north of Winchester, near the Shockey corporation. He further stated that according to William H. Bushman, VDOT Resident Engineer, the improvements to these railroad crossings will include the installation of a rubberized surface material. This surface material is the new standard for rail- road crossings, and is designed to provide a uniform crossing for vehicular traffic at a lower maintenance cost. An example of this surface material can be found near Jubal Early Drive, along the railroad crossing of South Loudoun Street. He further stated that Mr. Bushman stated that VDOT would provide all materials necessary to improve these crossings, and the CSX Corporation would install these materials. Mr. Tierney explained that Mr. Bushman stated that it would be beneficial to VDOT to have the Board of Supervisors endorse these improvements by form of a resolution. RAILROAD CROSSING DIPROVEMENTS ON ROUTE 11 WHEREAS, the Transportation Committee recommended that the Virginia Department of Transportation upgrade the railroad crossings on Route 11, both north and south of the Winchester City corporate limits; and, WHEREAS, the upgrade of these railroad crossings will improve public safety and reduce maintenance costs; and, 245 WHEREAS, the Frederick county Board of supervisors consid- ered these improvements during their regular meeting on March 10, 1993; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of supervisors as follows: The Frederick County Board of supervisors hereby endorses the proposed safety improvements to the railroad crossings on Route 11, both north and south of the Winchester City Corporate limits. The Board of Supervisors endorses this project with the understanding that the Virginia Department of Transportation will provide all necessary materials and the CSX corporation will install these materials. Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington smith, Jr., the above resolution was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Mr. Dick had to leave the room for a few moments therefore, Mr. Smith, Vice Chairman took over the chairmanship at this time. ACTIVITY REPORT - FEBRUARY 16-28. 1993 APPROVED UNDER CONSENT AGENDA PARKS AND RECREATION COMMITTEE REPORT CONSENT AGENDA APPROVED UNDER The Parks and Recreation Commission met on February 16, 1993. The following members were present: Robert Roper, Cheryl Swartz, Jimmie Ellington, Joe Bishop, Robert Hartman and Beverly Sherwood. SUbmitted for Board Action: Reauest for Gate at New Softball Complex: Mr. Ellington moved that the Board of Supervisors approve the attached resolu- tion requesting a special permit from the Virginia Department of Transportation to construct a control gate at the entrance of the new softball complex on the northside or Rt. 277, seconded by Mr. Hartman, carried unanimously (5-0) SUbmitted for Information On1v Purchase of 24 Passenqer HandicaDDed Accessible Bus - Mr. Ellington moved to submit the following three options for Finance Committee consideration and ask them to make a decision: (1) Direct Purchase at $45,000; (2) a 4 year option for approxi- mately $13,500/Year; (3) a 5 year option at approximately $ll,OOO/year, seconded by Ms. Swartz, carried unanimously (5-0). If the Finance Committee does not approve one of these options, the funds are to remain in the vehicle line item for a future purchase. PUBLIC WORKS COMMITTEE REPORT - APPROVED UNDER CONSENT The Public Works Committee met on Tuesday, March 2, 1993, at 7:30 a.m. Present were board members Charles W. Orndoff, Sr. and W. Harrington Smith, Jr.; committee members Dudley H. Rinker and James T. Wilson; County Administrator John R. Riley, Jr.; 2L~6 Assistant county Administrator Stephen F. Owen; and Director of Public Works Harvey E. strawsnyder, Jr., P.E. The following items required board action: White Goods Disposal The committee discussed this issue with Gary Williams of Zuckerman Company and citizen Warren Rudolph. The committee now recommends that the board 1) continue to not accept any large appliances at the landfill, 2) install signs at the landfill directing such appliances to zuckerman, and 3) provide "no dumping" signs to Mr. Rudolph. All committee members present voted in favor of the above actions except Dudley Rinker. Greenwood Com>>actor Lease The committee recommends approval of a trash compactor lease agreement with Greenwood Fire Company as attached (see Attachment 1). The following items were submitted for the board's informa- tion only: Tradesmen certification A request from E. E. "Shotsie" Bayliss to revisit the Tradesmen certification issue was denied. Miscellaneous Reports various reports were submitted to the committee for their information (see Attachments 2, 3, and 4). CODE Ii ORDINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Code and Ordinance Committee met on Monday, March 1, 1993, 2:00 P.M. in the Personnel Office Conference Room. Present were W. Harrington Smith, Jr., Chairman of the Commit- tee; Committee members Charles W. Orndoff, Sr., George W. Johnston, III; Stephen G. Butler and Patricia F. scheder; County Administrator John R. Riley, Jr.; Board of Supervisors Chairman Richard G. Dick; Sheriff Robert T. Williamson; Major Alvin Johnson; Commonwealth's Attorney Lawrence R. Ambrogi and county citizen Ed Bellett. The committee submits the following: Discussion of a County Noise Ordinance The County Administrator presented the background informa- tion on the noise ordinance study. A general discussion ensued where concerns were expressed by law enforcement officials that appropriate language be included to enhance enforcement of same. A broadly drafted ordinance with no specific enforcement provi- sions and no exemptions for agricultural or industrial opera- tions was not acceptable. Mr. Ed Bellett, county citizen, addressed the committee and expressed his frustration with juveniles who are intentionally aggravating neighbors with loud music. He felt there must be some mechanism to control these types of situations. Upon reviewing all of the information, the Chairman of the Committee W. Harrington Smith, Jr. appointed committee members Steve Butler, George Johnston, County Attorney Lawrence R. Ambrogi and Sheriff Robert T. Williamson to draft the noise ordinance and return same to the committee within thirty days. County Street1iqhts 2L~ 7 The county administrator informed the committee that the General Assembly passed enabling legislation to allow Frederick county to bill and collect for streetlights effective upon signature by the Governor. PERSONNEL COMMITTEE REPORT The Personnel Committee met on Wednesday, March 3, 1993, at 9:30 A.M. with the following members present: James Longerbeam, Beverly Sherwood, Colleen Bly, Leonard Newcome and John Riley. Robert Gordanier, Ann Kelican and Steve Owen were absent. The Committee submits the following report and recommenda- tions to the Board of Supervisors for consideration: Recommendation of Candidate for ADDOintment to Shenandoah Valley Priyate Industry Council The Committee reviewed the attached information regarding candidates seeking appointment to the Shenandoah valley Private Industry Council and recommends the appointment of Ms. Louise E. Hostetler to the community Based organizations position. Upon motion made by Beverly J. Sherwood, seconded by James L. Longerbeam, Virginia Newman was approved by the board as the nominee to serve on the Public Assistance Agencies. The above motion was passed by the following recorded vote: Richard G. Dick - Not present for this vote. W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by James L. Longerbeam, seconded by Beverly J. Sherwood, Louise Hostetler was approved as the nominee for the Community-Base organizations. The above motion was passed by the following recorded vote: Richard G. Dick - Not present for this vote. W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by James L. Longerbeam, seconded by Robert M. Sager, the board elected not to submit a name for the Organ- ized Labor category as they did not know any of the nominees. The above motion was passed by the following recorded vote: Richard G. Dick - Not present for this vote. W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Mr. Dick took back the Chairmanship at this time. Request from the Sheriff for Shift Promotions: 2L~8 The Committee reviewed the information submitted and requested additional information which will be presented at the Board of Supervisors meeting. Upon motion made by James L. Longerbeam, seconded by w. Harrington Smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Amendments to County Drua Abuse Policy: The Committee reviewed the attached amendments and recom- mends approval of same. Upon motion made by James L. Longerbeam, seconded by Robert M. Sager, the amendments to the county drug abuse policy were approved as presented. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Emnloyee of the Month Nomination for ADril: This will be presented at the first board meeting in April. BOARD CHAIRMAN MAKES ANNOUNCEMENT RE: STATUS OF CITY COUNTY NEGOTIATIONS REGARDING FUTURE LOCATION OF COUNTY OFFICES Mr. Dick stated that the joint agreements between the city and county were to be discussed by both the city and county, and that he was to take lead of these discussions. He further stated that he now knows how the negotiating team felt during the past months that the negotiations have been going on between the city and county. He further stated that he had made approxi- mately three phone call to the Mayor with reference to setting up a meeting and each time it has been met with a delay. The Mayor stated during their last conversation that the Finance Committee of the city would rather wait a couple of months before the negotiating continues. He explained that this has been very frustrating to him. He asked Mr. Riley to research some of the agreements that he has given to him during the past week and make this information available to all board members. t II 2/+9 He is very very frustrated with the process as Frederick County is the fiscal agent of most of the joint ventures with the city. Maybe the county should look into charging a fee for this service to other localities. He stated that he felt the City of Winchester is more interested in redesigning the flag than they are Frederick County, and this really upsets him. BOARD RECESSES AT 7:04 P.M. UNTIL 7:15 P.M. THE ADVERTISED TIME FOR PUBLIC HEARING PUBLIC HEARING: SECTION 15.1-227.8 OF THE CODE OF VIRGINIA. 1950. AS AMENDED. THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS (THE "BONDS") OF THE COUNTY IN THE ESTIMATED MAXIMUM AMOUNT OF $5.740.000 TO FINANCE CERTAIN CAPITAL PROJECTS FOR SCHOOL PURPOSES. - APPROVED Mr. Riley presented this resolution to the Board for their approval. There was no public input. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the resolution approving the issuance of general obligation school bonds of the county, in the estimated maximum amount of $5,740,000 to finance certain capital projects for school purposes was approved as presented. (copy of entire resolution is on file in office of county administrator). The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye UPON MOTION MADE BY W. HARRINGTON SMITH, JR., SECONDED BY ROBERT M. SAGER, THERE BEING NO l"U.K"~'1USK BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. ~----"'==::=";~"=-==;?