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January 27, 1993 Regular Meeting 189 A Regular Meeting of the Frederick County Board of Super- visors was held on January 27, 1993, at 7:15 P.M., in the Board of supervisor's Meeting Room, Frederick County Courthouse, Loudoun street Mall, Winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington Smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Beverly J. Sherwood and Charles W. Orndoff, Sr. Mr. John Riley, county Administrator, was not present as he had a prior business commitment out of town, therefore, Mr. Stephen Owen, Assistant County Administrator, assisted as staff member. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Kathleen Monge of the Burnt Factory United Methodist Church. ADOPTION OF AGENDA Mr. Owen requested the following items be added to the agenda: 1. Request from the Sheriff's Department. 2. Memo from Ron Lilly of the planning department in conjunction with his request being presented by the Finance Committee (#10). 3. Resolution from winchester Frederick county Chamber of Commerce - Re: Route 37 Eastern Loop. 4. Personnel Committee Report. 5. Additional Road Name Change Request along with Tab F. 6. Mr. Orndoff stated that he had appointments for various committees. Upon motion made by W. Harrington Smith, Jr., seconded by Beverly J. Sherwood, the agenda was adopted as amended. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA - APPROVED 190 Mr. smith asked that the following numbers under the Finance Committee be approved under consent agenda: 1, 2, 3, 4, 5, 7, 11, 12, 13, 14, 15, and 19. Mr. Owen suggested that the following tabs be approved under the consent agenda also: Tab F - Road Name Change Request Recommendations, along with the request that was added under the consent agenda. Tab G - Activity Report - January 1-15, 1993. Mr. Dick asked about those road name change requests that had not been completed, stating that he would like to see a deadline given on this in order that they might be finalized. Upon motion made by W. Harrington smith, Jr., seconded by Robert M. Sager, the consent agenda was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye CITIZEN CO~S: Mr. Donald Luttrell, Gainesboro District, appeared before the board at which time he read from a prepared statement as to why he felt the county offices should remain downtown. Mr. Ken Stiles, Stonewall District, appeared before the board to explain why he felt the county offices should be moved to the county, and noted the minuses if they were to stay downtown. He does not agree with the suggestion that the two bodies should consider consolidating. APPROVAL OF MINUTES: Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the minutes of the regular meeting of December 9, 1992, were approved as submitted. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Ornaoff, Sr. - Aye EMPLOYEE OF THE MONTH AWARD PRESENTED TO SALLY J. MILLER FOR JANUARY 1993 '191 Mrs. Beverly Sherwood presented the employee of the month award for January 1993 to Sally J. Miller of the Parks & Recrea- tion Department. Sally was present to accept her award. COMMITTEE APPOll1TMENTS: PHIL LUTTRELL APPOINTED TO SHF.NANDOAH VALLEY PRIVATE INDUSTRY COUNCIL (PIC) Upon motion made by James L. Longerbeam, seconded by w. Harrington smith, Jr., Phil Luttrell was appointed to the Shenandoah Valley Private Industry Council (PIC). Mr. Luttrell will fill the unexpired term of E. Michael Luby. Said term to commence on January 27, 1993 and expire on January 27, 1998. JOHN R. MARKER - REAPPOINTED TO PLANHING COMMISSION FROM BACK CREEK DISTRICT Upon motion made by James L. Longerbeam, seconded by Beverly J. Sherwood, John R. Marker was reappointed to the Planning Commission from Back Creek District. This term is for four years and will terminate on February 22, 1997. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. orndoff, Sr. - Aye CAROLYN MARKER REAPPOINTED TO EXTENSION ADVISORY BOARD FROM BACK CREEK DISTRICT Upon motion made by James L. Longerbeam, seconded by W. Harrington smith, Jr., Carolyn Marker was reappointed to the Extension Advisory Board for a one year term. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye DON TAYLOR REAPPOINTED TO TRANSPORTATION COMMITTEE FROM STONEWALL DISTRICT Upon motion made by Charles W. Orndoff, Sr., seconded by James L. Longerbeam, Don Taylor was reappointed to the Transpor- tation Committee from stonewall District for a one year term. This term will expire on January 13, 1994. MARGARET DOUGLAS. J. ROBERT RUSSELL. C. JOSEPH LIZER. REAPPOINTED TO THE EXTENSION ADVISORY BOARD 192 Upon motion made by Charles W. Orndoff Sr., seconded by James L. Longerbeam, Margaret Douglas, J. Robert Russell, C. Joseph Lizer were reappointed to the county Extension Advisory Board for a one year term. This term will expire on January 13, 1994. The above motion was passed by the fallowing recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. orndoff, Sr. - Aye ROBERT P. MOWERY APPOINTED TO THE TRANSPORTATION COMMI'rrEE FROM OPEOUON DISTRICT Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., Robert P. Mowery was appointed to the Transportation Committee from Opequon District for a one year term. This term will expire on January l3, 1994. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye WINCHESTER FREDERICK CHAMBER OF COMMERCE ENDORSES THE PROPOSED ROUTE 37 EASTERN LOOP Mr. Dick noted that the Board of Directors of the winchester Frederick County Chamber of Commerce, at their January 19, 1993 monthly meeting, passed a resolution in support of the proposed Route 37 Eastern Loop and this resolution is being passed on to the Board of Supervisors for their informa- tion, and no action is necessary. Planning Commission Business: Public Hearing: CONDITIONAL USE PERMIT #015-92 OF KENNETH R. HEISHMAN FOR A COTTAGE OCCUPATION (BUILDING LAWN FURNITURE. PICNIC TABLES. ETC.) THIS PROPERTY IS LOCATED ON 522 SOUTH IN THE SHAWNEE DISTRICT - APPROVED Mr. Wayne Miller, Zoning Administrator, presented this request to the board, stating that the staff and Planning Commission recommended approval with conditions. Mr. Heishman was present on behalf of his request. There was no public input. 193 Upon motion made by W. Harrington smith, Jr., seconded by Robert M. Sager, conditional use permit #015-92, of Kenneth R. Heishman, was approved with conditions as noted. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye ROAD RESOLUTIONS - PIONEER HEIGHTS AND WINDSOR HILLS APPROVED UNDER CONSENT AGENDA PIONEER HEIGHTS BE IT RESOLVED. that the Virginia Department of Transporta- tion is hereby requested to add the following roads to the Secondary System of Frederick County pursuant to Section 33.1 - 229 of the Code of virginia, 1950, as amended: ARTILLERY Fr~ : To : Length : ROAD (50' ROW) pioneer Heights, section I Asbury Road 352.00' or 0.07 Mile South 352.00' or 0.07 Mile ASBURY ROAD (50' ROW) pioneer Heights, section I Fr~ : End of Maintenance Route 1290 To : 63.00' or 0.01 Mile East of winns Circle Length : 1,892.88' or 0.36 Mile BA~.RFIRTn DRIVE (50' ROW) pioneer Heights, section I From : Route 656 To : Asbury Road Length : 1,157.90' or 0.22 Mile CANNON CIRCLE (50' ROW) pioneer Heights, Section I Fro. : Asbury Road To : 300.00' or 0.06 Mile South Length : 300.00' or 0.06 Mile FREEDOM CIRCLE (50' & 55' ROW) pioneer Heights, Section I From : Battlefield Drive To : 645.00' or 0.12 Mile South (cul-de-sac) Length : 645.00' or 0.12 Mile REBELS From To Length CIRCLE (50' ROW) Pioneer Heights, Section I : Asbury Road : 360' or 0.07 Mile South : 360.00' or 0.07 Mile TUCKS CIRCLE (50' & 55' ROW) Pioneer Heights, section I Fro. : Asbury Road To : 440.00' or 0.08 Mile North (cul-de-sac) Length : 440.00' or 0.08 Mile WALLS CIRCLE (50' & 55' ROW) pioneer Heights, section I From : Asbury Road To : 805.95' or 0.15 Mile Northwest (CUl-de-sac) Length : 805.95' or 0.15 Mile WINNS CIRCLE (50' & 55' ROW) Pioneer Heights, Section I Froa : Asbury Road To : 560.00' or 0.11 Mile North (cul-de-sac) Length : 560.00' or 0.11 Mile The total length of the proposed addition is 6,513.73' or 1.24 mile. 194 BE IT FURTHER RESOLVED that the Board of Supervisors does guarantee to the Commonwealth of Virginia an unrestricted right of way of 50' and 55' as described in Deed Book 744, Page 0215, certified on April 30, 1990, with the necessary easements for cuts, fills and drainage. WINDSOR HILL ESTATES BE IT RESOLVED, that the Virginia Department of Transporta- tion is hereby requested to add the following roads to the secondary system of Frederick county pursuant to section 33.1 - 229 of the Code of Virginia, 1950, as amended: FOXBURY Fr~ To Length LANE (50' ROW) Windsor Hill Estates : Route 657 : Abbey Road : 405.68' 0.08 Mile ABBEY ROAD Fro. : To : Length : (50' ROW) Windsor Hill Estates 442.68' or 0.08 Mile West of Foxbury Lane 314.70' or 0.06 Mile East of Foxbury Lane 757.38' or 0.14 Mile The total length of the proposed addition is 1,163.06' or 0.22 mile. BE IT FURTHER RESOLVED that the Board of supervisors does guarantee to the Commonwealth of Virginia an unrestricted right of way of 50' as described in Deed Book 739, Page 0907, certi- fied February 28, 1990, with the necessary easements for cuts, fills and drainage. ROAD NAME CHANGE REQUEST RECOMMENDATIONS UNDER TAB F TOGETHER WITH ONE ADDITIONAL REQUEST ADDED UNDER THE AMENDED AGENDA - APPROVED UNDER CONSENT AGENDA The Frederick County Road Naming Committee is continuing to review road name change requests on a monthly basis. At the committee's last meeting, held January 7, 1993, the committee reviewed seven road name issues. 1. From these requests the Road Naming Committee would like to make the following recommendations. Recommendation for Approval: The following requests have met the procedures for name changes as set forth by the Board of Supervisors: From: Frog Hollow Road - (Rt. 654 from Rt. 671 to state line) To: State Line Road From: Bumble Bee Lane - (private lane) To: Lacewood Lane From: Dick Ridge Road - (Rt. 694 from Rt. 522 to Rt. 734) To: Cumberland Trail Road From: Ojibway Trail - (cul-de-sac from Shawnee Trail) To: Shawnee Court The three remaining requests were sent back to applicants for more signatures and new name suggestions. 2. On January 1, 1993 the new procedures requiring the $150.00 fee for a road name change began. Since that date there have been six inquiries for road name Changes and no formal requests or petitions for changes. 3. There are currently 13 road name request changes on file, which have not been closed, due to applicant not completing the process or having decided not to continue and not notifying the 195 Planning Department. only three of these files show any promise of completion. 4. The committee will continue to set a monthly meeting time, however, if no requests are to be reviewed at that time, the meeting will be cancelled and meeting time set for the next month. The Frederick County Road Naming Committee requests the addition of the following road name change request to the recommendations submitted for approval at the Board of Super- visors meeting on January 27, 1993. Recommendation for approval of: From: Hill Top Drive (Timber Ridge Estates) To: Deep pine Drive The committee requested that the applicant resubmit this appli- cation because of the confusion that may have resulted from the original requested change to Whitacre Farm Drive. At the present time, no new requests or amended requests have been received for the Committee's February 8, 1993 meeting. If no requests are received by then and the committee cancels its meeting then the Hill Top Drive request would be delayed. The applicants have asked for quick response to their request, so that they might expedite the change over of addresses. FINANCE COMMITTEE REPORT - APPROVED IN PART UNDER CONSENT AGENDA. REMAINDER BY VOICE VOTE Mr. Sager presented the Finance Committee to the board and asked that they vote on those requests not approved under the consent agenda. The Finance Committee met on Wednesday, January 20, 1993 at 8:00 a.m. in the Personnel Department Conference Room. Present were: Committee members W. Harrington smith, Jr.; John Good Jr.; Natalie Cather Miller; and Raymond C. Sandy. Also present were staff members John R. Riley, Jr.; stephen F. Owen; Barbara W. Ratcliff; Cheryl B. Shiffler; Jennifer L. Place; Michael Didawicki and County Treasurer C. William orndoff, Jr.; and Board of Supervisors Chairman Richard G. Dick. Committee Chairman Robert M. Sager was absent. The agenda items are as follows: The Reaional Jail requests a General Fund supplemental appropriation in the amount of $S6. 266.00. This amount is needed to cover approved salary ad;ustaents and for an officer that was reinstated. No additional local funds are needed The committee recommends approval. Approved under consent agenda. The School Director of Finance reauests a School Operatinq supplemental appropriation in the amount of $48.582.49. This budqet ad;ustaent is needed as a result of a federal qrant. No additional local funds are necessary. The committee recommends approval. Approved under consent agenda. The School Director of Finance reauests a School Operatinq supplemental appropriation in the amount of $113.468.04. This budqet ad;ustaent is needed to reflect actual and anticipated expenditures for Chapter 1 & 2 pro;ects. No additional local funds are necessary. The committee recommends approval. Approved under consent Shawnee land Sanitary District is re<<V1estinq a Shawnee land supplemental appropriation in the amount of $20.000.00. This 196 amount is needed for the cost of drillina a new well at the Shawoeeland sanitary District -.aintenance buildina. the instal- lation of a drainfield for sewaae disposal and the construction of an addition to the existina office to accn--vl..t-p a bathroom. No additional local funds are necessary. The committee recom- mends approval. Approved under consent agenda. The Director of Court services reauests a Court services appropriation transfer in the aJlount of S16.000.00. This transfer is needed to chanae contractual instructors to part- time instructors. No additional local funds are necessary. The committee recommends approval. Approved under consent agenda The Director of General Reassessaents is reauestina a General Fund supplemental appropriation in the aJlount of $15.799.00. This amount is needed to pay DMV on-line services that were never billed to the county from MaY 1989 to June 1992. The current charaes are beina charaed to the current budaet. The cOlDlDittee recOlDlDends that eaual pavments be -.ade everv six months for a period of 42 months. therefore. $4.514.04 needs to be appropriated for 92-93 and budaeted in the upcomina years until the total bill is paid. Upon motion made by Robert M. Sager, seconded by w. Harrington Smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Parks and Recreation Director is reauestina a General Fund supplemental appropriation in the amount of S50. 00. This amount represents donations received by Parks and Recreation. No additional local funds are necessary. The committee recom- mends approval. Approved under consent agenda. The Parks and Recreation Director reauests a General Fund supplemental appropriation in the amount of S2.200.00. This amount is needed to satisfY the insurance deductible for stolen property and to install an alarm system. The c~ittee recom- mends the al>proval of only S1.200.00 for the purchase of the alarm system. The committee also recommends the department transfer the $1,000 deductible from within their current budget. A General Fund supplemental appropriation in the amount of $2,270.00 is also needed in order to authorize the expenditure of the insurance reimbursement Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above request was approved as recom- mended by the Finance Committee. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Director of Plannina reauests a General Fund supplemen- tal appropriation in the aJlount of $83.820.00. This amount is needed to fund the current year of multi-year process for 197 i-.nl.ementina the GIS Plan. See attached memo for total costs. The committee recommends approval. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Ron Lil.l.y. Pl.anner II. reauests a General Fund sUDDlemental aDDropriation in the cm.ount of S900. 00. This amount is needed for the Historic PlaQUe ProaraJI. The Droaram will charge residents for the Dl.aQUes. recoverina most. if not all. of the costs. The committee recommends approval. Mr. Owen noted that an additional memo was handed out prior to tonight's meeting wherein Mr. Lilly has explained in detail about the historic plaque design contest and asked if the board would consider having prizes totaling $175 for the first three place winners. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the first request in the amount of $900 was approved. The above amended motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Upon motion made by Robert M. Sager, seconded by Beverly J. Sherwood, the above motion was amended to include the request by Mr. Lilly for an additional $175 for the first three place winners. The above amended motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Sheriff requests a General Fund sunnlemental annronria- tion in the aJlount of $1.550.00. This amount represents dona- tions received by the Sheriff's Deoartaent. No additional local 198 funds are necessary. The committee recommends approval. Approved under consent agenda. The Sheriff is reauestina a General Fund SUDDle.ental approDriation in the ~unt of $20.000.00. This ~unt is needed to approDriate the funds for an aDDrOyed state arant. No additional local funds are needed. The committee recommends approval. Approved under consent agenda. The Sheriff is reauestina a General Fund sUDDlE9lental aDDroDriation in the ~unt of $19.697.00. This transfer is needed to move the budaeted iD.ount to the line itE9i that the salary is beina charaed. No additional local funds are needed. The committee recommends approval. Approved under consent agenda. The Sheriff is reauestina a General Fund sUDDlemental aDDroDriation in the ~unt of $6.836.00. This aaount is needed to aDDroDriate the funds for an aDDrOyed D.A.R.E. Grant. No additional local funds are needed. The committee recommends approval. Approved under consent agenda. The Sheriff requests a General Fund sUDDIA-ental aPDropria- tion in the cm.ount of $668.58. This amount reDresents the Sheriff's share from two drua forfeiture cases. No additional local funds are necessary. The committee recommends approval. Approved under consent agenda. The County AdJainistrator is requesting a General Fund supplemental a{){)roDriation in the amount of $2.400.00. This amount is needed for the l}ublishiJl<( and sale of the County Code. The committee recommends approval. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. orndoff, Sr. - Aye The Health DeDa.r'blent is requestiJl<( a General Fund sUPDle- lIlental aDDropriation in the alIlount of $1.254.00. This amount reDresents a refund of a DOrtion of the county'S contribution for FY 92 to the Health Department. The committee recommends approval. Upon motion made by Robert M. Sager, seconded by W. Harrington smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye The Chairman of C.L.E.A.N.. Inc. reauests a General Fund sUDPlemental aDl}ropriation in the amount of $35.000.00 ($25.000 for Sheriff and $10,000 for Parks) and a Sch09l OPerating sUDDlemental aDDroDriation in the amount of $17.000.00. This item has been tabled until departments explore the possibility of reallocating existing expenditures that qualify for these grant monies. 199 Mr. Longerbeam explained this to the board stating that he felt it should be tabled for the time being. The board con- curred. The Director of Fire and Rescue reauests a General Fund supplE9lental appropriation in the alIlOunt of $18.500.00 for assistance in the purchase of a new ambulance at Round Hill and a Breathing Air Cascade systE9l. The Fire Company capital Reserve is monies previously set aside for fire company capital purchases. The committee recommends approval. Approved under consent agenda. ~TFF' S REOUEST TO REPLACE OLDER VEHICLE THROUGH LEASE PROGRAM - APPROVED Sheriff Bob Williamson appeared before the board at which time he explained that a vehicle scheduled for replacement in the up coming 93/94 budget has blown an engine, and that it has over 90,000 miles on it. He explained after getting all the figures together on replacing the engine and what it would wholesale for with the replacement engine it would appear to be more advantageous to replace the vehicle. He explained that it could be leased through the current agreement for a cost of $4,962.75 per year for three years. There is also a one time $150.00 charge to lease which would make the first payment $5,112.75. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above request from the sheriff for a replacement vehicle was approved as noted. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye PERSONNEL COItKITTEE REPORr - APPROVED The Personnel Committee met on Wednesday, January 27, 1993, at 8:30 A.M., in the personnel Department Conference Room with the following members present: Beverly Sherwood, Colleen Bly, Robert S. Gordanier, Leonard D. Newcome, John R. Riley, Steve Owen and Ann Kelican. James L. Longerbeam was absent. The Committee submits the fOllowing report and recommenda- tions to the Board of Supervisors for consideration: Personnel action reauests fro. C-F-W Reaional Jail: The co..ittee reviewed the attached reauest for personnel actions frOlll Jail Superintendent Darnley R. Hodae. The funding to implement these request is available in the current jail budget and no additional local funds are required. The committee recommends approval. 200 Upon motion made by James L. Longerbeam, seconded by W. Harrington smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye Reauest by Jai1 Suoerintendent to fill seven vacant Correc- tional Officer positions at C-F-W RecJional Jail: The committee recommends approval. Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., the above request was approved. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD DISCUSSES PUBLIC MEETINGS HRT.n ON JABUARY 25. 1993. AND THEIR INTERPRETATION AS TO WHAT THE CITIZENS THAT ATTENDED THE MEETINGS AS WELL AS THOSE THAT HAVE ~T.T,F.Tl AND WRITTEN TO THEIR REPRESENTATIVES FEEL THE COUNTY SHOULD DO Mrs. Sherwood thanked all the citizens that attended the meeting at Indian Hollow School, as she thought the largest turnout was there, for expressing their views as well as those citizens that had called her and had written her. She asked her fellow board members if they were prepared to discuss the figures that had been calculated on exactly what the citizens felt the county should do. Mr. Dick stated that he felt it was important for the board to go into executive session and review the tabulated results from the meeting of the 25th as well as the phone calls and correspondence that have been received by each board member. Mr. Orndoff stated that he felt there was some misunder- standing among the county citizens as to exactly what the Americans Disabilities Act (ADA) is saying has to be complied with. Mr. Longerbeam also noted the misunderstanding that a lot of county citizens have about the ADA and what is expected of the county as far as compliance is concerned. 201 Mr. Smith stated that at his meeting the main concern was the cost involved. If we elected to stay downtown or if we moved to the county they wanted to know the cost figures. Mr. Sager stated that he felt his meeting was a good one, with approximately fifteen citizens speaking. Mr. Dick stated that he felt his meeting at the courthouse went very well with a lot of good information being provided. He feels the time is here to develop the bottom line, and that figures and related information need to be forthcoming as soon as possible. BOARD RETIRED INTO EXECDTIVE SESSION Upon motion made by James L. Longerbeam, seconded by w. Harrington smith, Jr., the board retired into executive session in accordance with the Code of Virainia. 1950, as amended, section 2.1-344 (2), acquisition of real property. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECDTIVE SESSION Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the board withdrew from executive ses- sion. The above motion was passed by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Beverly J. Sherwood - Aye Charles W. Orndoff, Sr. - Aye BOARD RECOHVEHED INTO REGULAR SESSION Upon motion made by Charles W. Orndoff, Sr., seconded by James L. Longerbeam, the board reconvened into regular session and certified that nothing other than what was noted as reason for going into executive session was discussed. WORKSESSION ON JlAIfAGEMENT STUDY TO BE HELD AT FUTURE BOARD JlEETING 202 It was the consensus of the board that due to the lateness of the hour that the management study would be discussed at a future board meeting. BOARD IlEMBERS EXPRESS THEIR THOUGHTS ON WHAT THE BOARD NEEDS TO DO IN ORDER TO MOVE FORWARD ON THE l"UTURE OF COUNTY OFFICES AS TO WlUS"l'HI(K THEY REMAIN DOWII'l'OWN OR ARE MOVED TO THE COUNTY Mr. Dick stated that in the survey results that has been conducted concerning what the county should do about office space, about sixty percent favored moving to the county, and about forty percent favored leaving the offices within the city of Winchester. These calculations are a result of the meetings of January 25, in addition to the correspondence and phone calls received by each of the board members. Mr. Longerbeam stated that he felt the county really needs to get to the bottom line on some figures and in doing this a number of facilities within the county need to be assessed as well as looking at some downtown alternatives. This needs to be reported back to the citizens in order that they in turn can study this information and then pass their opinions on to the board. He further stated that he felt the negotiations between the county and city should be suspended for the time being until this information is forth coming. He would convey this to the Mayor of Winchester, and in doing so let him know that it is the boards desire to discuss the joint agreements between the city and the county, and that some of these agreements need to be discussed very soon as they can have some far reaching effects on both localities if a mutual understanding is not reached by both governing bodies. Mrs. Sherwood stated that she concurs with Mr. Longerbeam. She too needs to get the same information to her constituents as to what the bottom line will be and the cost involved in what- ever decision is reached by the board with regard to the future of county offices. Mr. Smith stated that he did tell his constituents at the public meeting that this would go back to the drawing board for the figures, which in turn would be passed on to the citizens of the county. 203 Mr. Sager stated two areas that needed to be addressed is ample parking and accessibility which were brought out at his public meeting. They referred to the present location of the Sanitation Authority, which is the former F&M branch bank location located on 522 south and how well this has worked, not only the location but there is ample parking and accessibility, especially with the drive-in window that is available. Mr. Orndoff stated that once the figures are available he will see they are made available to the citizens within his district, and if any of his constituents want to express their feelings one way or the other, not to hesitate to give him a call. UPOIr MOTIOIr MADE BY ROBERTM. SAGER, SECONDED BY JAMES L. LOIrGERBEAM, THERE BEIIrG 1r0 1"U.K'rI1JSK BUSIJrESS TO COME BEFORE THIS BOARD, THE MEETIIrG WAS ADJOURJrED. -" Supervi ors