December 20, 1994 Special Meeting
157
A Special Meeting of the Frederick County Board of Supervi-
sors was held on December 20, 1994. at 7:00 A.M., at the Freder-
ick County Landfill, Sulphur Spring Road, Winchester, Virginia.
PRESENT: Richard G. Dick, Chairman; W. Harrington smith,
Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Jimmie
K. Ellington; and Charles W. Orndoff, Sr.
CALL TO ORDER
The Chairman called the meeting to order.
TIPPING FEE AT LANDFILL - DISCUSSED
The board members discussed with Mr. Ed Strawsnyder,
director of public works, the proposed tipping fee increase.
Mr. strawsnyder explained the proposed increase was due to the
increase in cost as a result of the environmental requirements
from both the federal and state regulatory agencies.
Mr. Longerbeam inquired as to the amount of retained
earnings.
Mr. Strawsnyder replied $4.4 million with an additional
$2.4 million outstanding in receivables.
Mr. Dick asked how much revenue would be realized as a
result of the increase.
Mr. strawsnyder replied $350,000.
Mr. Smith noted a correction on page 5 of the attachment,
it should read $38 per ton rather than $28 per ton.
Mr. Ellington inquired as to the procurement process for
professional services.
Mr. Strawsnyder explained through the newspapers, with a
request for proposals which is advertised.
Mr. Ellington inquired as to the 10 percent contingency
fees (change orders) in landfill contracts, how is percentage
reached?
Mr. Strawsnyder stated that the percentage is provided
through best engineering practices, but noted this is not a
hard and fast figure.
Following further discussion the board directed Mr.
Strawsnyder along with Mr. Riley to develop criteria for
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reviewing change orders and submit same to the Public Works
Committee for review and endorsement.
Mr. Sager excused himself at this time, due to a scheduled
dental appointment.
Following further discussion Mr. Smith moved to raise the
tipping fee from $36 to $38 per ton effective February 1, 1995.
M r^. Orndoff seconded the motion.
The above motion was approved by the following recorded
vote:
Richard G. Dick - Nay
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
BOARD RETIRED INTO EXECUTIVE SESSION
Upon motion made by James L. Longerbeam, seconded by
Charles W. Orndoff, Sr., the board retired into executive
session in accordance with the Code of Virqinia. 1950, as
amended section 2.1-344 A (1) to review department head evalua-
tlons.
The above motion was approved by the following recorded
vote:
Richard G. DiCk - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
BOARD WITHDREW FROM EXECUTIVE SESSION
Upon motion made by W. Harrington Smith, Jr., seconded by
Charles W. Orndoff, Sr., the board withdrew from executive
session.
The above motion was approved by the following recorded
vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
BOARD RECONVENED INTO REGULAR SESSION
Upon motion made by W. Harrington Smith, Jr., seconded by
Cnarles W. Orndoff, Sr., the board reconvened into regular
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session and certified nothing other than what was noted as
reason for going into executive session was discussed.
The above motion was approved by the following recorded
vote:
Richard G. Dick - Aye
w. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
DEPARTMENT HEADS AND COUNTY ADMINISTRATOR EVALUATIONS
CERTIFIED
Upon motion made by James L. Longerbeam, seconded by W.
Harrington Smith, Jr., all county department heads will receive
a merit increase of up to a cap of 4%, including the county
administrator, effective January 1, 1995.
UPON MOTION MADE BY W. HARRINGTON SMITH, .JR., SECONDED BY
JAMES L. LONGERBEAM, THERE BEING NO FURTHER BUSINESS TO COME
BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED.
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