Loading...
HomeMy WebLinkAboutOctober 12, 1994 Regular Meeting 90 A Regular Meeting of the Frederick County Board of Supervisors was held on October 12, 1994, at 7:15 P.M., in the Board of Supervisor's Meeting Room, Frederick county Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Jimmie K. Ellington and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. PRESENT: Richard G. Dick, Chairman; W. Harrington Smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Jimmie K. Ellington and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Ronald H. Potter of the Sunnyside Presbyterian Church. ADOPTION OF AGENDA Mr. Riley requested the following additions to the agenda: 1. Red Ribbon Proclamation. 2. Request permission for appropriation of funds for moving expenses of county offices. Mr. Smith requested, on behalf of the school board, the disposition of carryover funds. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested the following tabs for approval under consent agenda: 1. Cancellation of Board Meetings for Holiday Season - Tab Ai 2. Proclamation for Free Medical Clinic Week of Northern Shenandoah Valley - Tab B; 091 3. Proclamation for Crime Prevention Month, 1994 - Tab C; 4. Proclamation for Red Ribbon Week; 5. Parks & Recreation Commission Report - Tab M; 6. Finance Committee Report - Tab P. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the consent agenda was approved as noted above by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye Mr. Dick noted that two rezoning requests under "Old Business" #003-94 of C. L. RObinson, Corp., and #004-94 of Brown Lovett, Jr., would be tabled until the board meeting of November 11, 1994, at the request of the petitioner. CITIZEN COMMENTS Lisa Menefee, Stonewall District, addressed the board with reference to the Winchester Gun Club and asked that the board consider placing some type of restrictions on the amount of noise that is generated due to the firing of their guns. Mr. Dick told Ms. Menefee that the board would look into this matter. victoria Keelon, Apple Ridge, asked that the board look into an on going problem that she is experiencing with water run off from Senseny Glen Subdivision on to her lot. Mr. Dick told Ms. Keelon the board would look into the matter. BOARD MEETINGS CANCELLED DURING HOLIDAY SEASON - APPROVED UNDER CONSENT AGENDA The board meetings of November 23 and December 28 were cancelled due to the holiday season. FREE MEDICAL CLINIC WEEK OF NORTHERN SHENANDOAH VALLEY PROCLAMATION - APPROVED UNDER CONSENT AGENDA WHEREAS, the Free Medical Clinic of Northern Shenandoah Valley, Inc. first delivered services to patients in October, 1986; and WHEREAS, the Free Medical Clinic of Northern Shenandoah Valley, Inc. provides basic, free health care to individuals and families who are without medical insurance or the ability to pay for the medical care they need; and 092 WHEREAS, the Board of Directors, the medical professionals, and the volunteer staff of the Clinic work together to provide free medical care and to support the health c re needs of those who cannot afford the cost of health care; arid WHEREAS, this year the Free Medical Clinic will celebrate i~s 8th birthday. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby recognize the week of October 24-30, 1994 as Free Medical Clinic Week and to acknowledge the support and efforts of those who have contributed to providing health care to the citizens of the Northern Shenandoah Valley. PROCLAIMED this 12th day of October, 1994. CRIME PREVENTION MONTH. 1994 PROCLAMATION - APPROVED UNDER CONSENT AGENDA WHEREAS, crime prevention is everyone's business and d! 'pends on active cooperation among all elements of the communi- t'/, and WHEREAS, in the era of escalating fear throughout the niltion because of violence, citizens must be made aware of what they can do to protect themselves, their families, their neigh- bors and their communities; and WHEREAS, the financial loss, personal injury, and community d"terioration resulting from crime are intolerable and need to b, addressed by the whole community; and WHEREAS, effective crime prevention programs excel because o partnerships among law enforcement, other government agencies and individuals as they help to rebuild a sense of communal responsibility and shared pride; and WHEREAS, youth oriented prevention programs promote pos- i~ive alternatives for young people and encourage youth to make s!gnificant contributions to their communities; and WHEREAS, all citizens should become more aware of violence, dy'ug and other crime prevention efforts within the community to take action themselves and to nurture a safe, caring environment for future generations. NOW, THEREFORE, BE IT RESOLVED, we the members of the Frederick County County Board of Supervisors, do hereby pc-oclaim October, 1994 as Crime Prevention Month in Frederick County, Virginia and call upon all citizens, government agen- cies, public and private institutions, and businesses to in- crease their participation in our community's crime prevention efforts to more tightly weave the fabric of the community and s~rengthen community spirit. VOTER REGISTRATION RESOLUTION REOUEST FROM VIRGINIA ASSOCI- ATION OF COUNTIES - DENIED Mr. Riley presented this information to the board. Upon motion made by Jimmie K. Ellington, seconded by Charles W. Orndoff, Sr., the following resolution was denied by the following recorded vote: Richard G. Dick - Nay W. Harrington Smith, Jr. - Nay James L. Longerbeam - Aye Robert M. Sager - Nay Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye , 093 WHEREAS, Virginia's Constitution requires that voter lists be automatically purged of people who have not voted in four years; and WHEREAS, virginia also requires that applications to register to vote be completed in front of the registrar; and WHEREAS, these two rules conflict with new federal laws; and WHEREAS, if Virginia does not conform its laws to the federal laws then Virginia registrars will have to keep two sets of voter registrations - one for state elections and one for federal elections; and WHEREAS, keeping two sets of voter registrations will be time consuming and costly for local electoral boards and local governments; and WHEREAS, Constitutional Amendment 2 on the ballot on November 8, 1994, seeks to resolve the issue by changing Virgin- ia's Constitution so that it conforms with federal law, thereby saving the local governments of Virginia thousands of dollars that can be better used for local needs; and WHEREAS, the Board of Directors of the Virginia Association of Counties unanimously endorses Constitutional Amendment 2 and urges the board of supervisors of every county in virginia to adopt a resolution of support and to publicize its actions. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervi- sors of the County of Frederick, Virginia voices its support for Constitutional Amendment 2 and urges the citizens of Frederick County to vote yes on Constitutional Amendment 2. TODD A. CONNER APPOINTED TO CHAPTER 10 BOARD Upon motion made by Jimmie K. Ellington, seconded by Robert M. Sager, Todd A. Conner was appointed to the Chapter 10 Board as a representative from Frederick county for a three year term, said term to commence January 1, 1995, and expire on December 31, 1997. The above motion was approved by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye THREE NAMES SUBMITTED FOR BOARD OF ZONING APPEALS GAINESBORO SEAT Mr. Ellington stated that he would like to submit the following names to the Circuit Court Judge for consideration of appointment to the County Board of Zoning Appeals for the Gainesboro seat: David Reichert Terry Stone James R. Larrick, Jr. -' 094 Upon motion made by Jimmie K. Ellington, seconded by Charles W. Orndoff, sr., the above names were approved for submittal to the circuit Court Judge for his consideration of appointment to the County zoning Appeals Board. The above motion was approved by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye BARBARA C. CLAYTON REAPPOINTED TO SOCIAL SERVICES BOARD FROM SHAWNEE DISTRICT Upon motion made by W. Harrington smith, Jr., seconded by Robert M. Sager, Barbara C. Clayton was reappointed to the cnunty Social Services Board as the representative from Shawnee D strict for a four year term, said term to expire June 30, 1 98. The above motion was approved by the following recorded v,<jte: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye JUNE WILMOT ADDRESSED THE BOARD RE: RESTORATION OF TELECENTER MARKETING LINE ITEM June Wilmot, director of Winchester-Frederick County Economic Development Commission, appeared before the Board and asked that the line item in their budget dealing with Telecom- I1l'lting Center be restored. She further explained that the funds a,'e appropriated by the GSA on a reimbursement basis not to exceed $20,443. Ms. Wilmot further explained that since the Winchester l::.cation was the first center to be established and opened, marketing monies were not included in the contract with the rn,magement of the center, (and the Army Corps of Engineers aqreed that marketing was not their mission). She further noted trlat the other three centers have marketing plans and are aggressively on the job with displays, materials, etc. 095 Mr. Ellington asked if there were any funds from Frederick County involved. Ms. wilmot replied no. Mr. Dick thanked Ms. wilmot for all she had done for this project. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the request from Ms. wilmot for restoration of the line item in the Economic Development Commission's budget is hereby approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye STATUS REPORT ON CITY-COUNTY NEGOTIATIONS RELATED TO CENTRAL DISPATCH AND MUTUAL AIDE PRESENTED BY TOM OWENS. DIRECTOR OF FIRE & RESCUE DEPARTMENT Mr. Tom Owens, director of County Fire & Rescue Department, appeared before the board to discuss the status of City-County negotiations relating to central dispatch as well as the mutual aide agreement. He noted that a joint committee consisting of the city Police Chief, city Fire Chief, Communications Supervi- sor, County Sheriff, as well as himself, have held a series of meetings to develop proposals for improved 911 and central dispatch services. He further noted that county staff was ready to meet with the Joint Finance Committee to discuss their recommendations and review the list of options presented for the location of an expanded Communications Center that can adequately accommodate inclusion of the County Sheriff's dis- patch function. He explained that the Frederick County Volun- teer Fire and Rescue Association reviewed the Central Dispatch proposal at the September 1994 regular meeting and by unanimous vote, the county volunteer leadership has endorsed the proposal but, does not recommend the options of attempting to expand communications in the existing public safety building. The county is currently waiting on the City to agree to hold a meeting of the Joint Finance Committee and the public safety staff to discuss the options available. 096 Mr. Owen explained that the City Fire Chief and himself hild completed the preliminary meetings concerning the provisions of a new Fire and Rescue Mutual Aide Agreement, and the county Volunteer Fire and Rescue Association reviewed the second draft of the proposed agreement at their regular meeting in September and by unanimous vote, the volunteer leadership endorsed the proposal but, has requested that the notice required under the termination provisions be changed from 30 ddYS to 60 days notice. The county is currently waiting for comments from the City on the second draft. Mr. Riley stated that the county is ready to move on this aqreement. Mr. smith asked Mr. Riley to put some fire under Mr. Daley ir order that these agreements might get approved. RESOLUTION APPROVING MOVING AND RELOCATION EXPENSES FOR COUNTY OFFICES - APPROVED BE IT RESOLVED, that the Frederick County Board of Supervi- sors does hereby approve moving and relocation expenses of county offices from 9 Court Square to 107 North Kent Street, Wlnchester, Virginia in the estimated amount of $121,750.00. This amount does not include computer lines, phone lines, and e,ectrical expenses as no cost estimate has been provided at tnis time; and BE IT FURTHER RESOLVED, that said expenses are to be appropriated from Fund 83, Administration Building capital Project Fund. Upon motion made by James L. Longerbeam, seconded by Robert M. Sager, the above resolution was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye COUNTY SCHOOL BOARD REQUESTS FOR 1993-94 CARRYOVER FUNDS - APPROVED The Frederick County School Board is requesting the remain- ing funds from 1993-94, in the amount of $109,506.50, be appro- priated as indicated below. The transfer of $16,652.67 to Parks and Recreation as part of the joint use agreement for the maintenance of Sherando High School was approved previously. $11,284.67 - One half the cost of band uniforms for Robert E. Aylor Middle School. Recent information from the successful. venaor resultea in a total cost for the REAMS band uniforms of $22,569.34. $98,221.83 - A portion of the cost to replace the boiler 097 at Robinson Elementary School. The estimated cost of this project is $162,411.00. The cost breakdown is as follows: (1) Arch./Engineering Fees - $10,000 (Estimate) (2) Asbestos Removal/Monitoring - $27,000 (Estimate) (3) Control systems-Boiler Room Equipment - $5,470.00 (Estimate) (4) Boiler Replacement - $119,941.00 (Bid received Thursday, October 6, 1994.) Bid price includes a contingency allowance of $30,000.00 to provide heat in the event the boiler fails and temporary repairs are not possible. If not used, the contingency amount will be returned to the school division. The remaining funds needed to complete this project ($64,189.17) will have to come from a supplemental appropriation and/or left over bond monies from various construction projects. If Frederick County Middle School raises money for band uniforms this year, matching money (approximately $12-14,000) would also have to come in the form of a supplemental appropria- tion or be deducted from boiler replacement money with the increased difference covered by left over bond monies. Mr. smith stated that he would like to see a cap of $12,500 be put on the band uniforms for the middle school. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above 1993-94 Carryover Funds request from the school board was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye RED RIBBON PROCLAMATION - APPROVED UNDER CONSENT AGENDA WHEREAS, any use of an illegal drug is unacceptable and the illegal use of a drug cannot be tolerated; and WHEREAS, substance abuse destroys lives, spawns crime, undermines our economy, and threatens our community; and WHEREAS, the Board of Directors and staff of KIDS ARE OUR CONCERN will join with the National Federation of Parents for a Drug Free Youth to proclaim the week of October 24, 1994 as "National Red Ribbon Week"; and WHEREAS, the Board of Directors of KIDS ARE OUR CONCERN has organized a Red Ribbon Campaign to coordinate the week's activities, has called for a comprehensive public awareness, prevention, and education program involving many parents, civic, religious and other community organizations and groups within our community; 098 NOW, THEREFORE, BE IT RESOLVED, that the Frederick county Board of Supervisors supports and promotes this effort and will oeserve the week by wearing Red Ribbons. PROCLAIMED this 12th day of October, 1994. Public Hearina: PURSUANT TO SECTION 33.1-151 OF THE CODE OF VIRGINIA. 1950. AS AMENDED. THE BOARD OF SUPERVISORS FOR THE COUNTY OF FREDERICK. VIRGINIA. WILL HOLD A PUBLIC HEARING TO RECEIVE PUBLIC INPUT ON THE PROPOSED ABANDONMENT OF BRANNON'S FORD ROAD. ROUTE 740 TO THE NORTH FROM ROUTE 671 OR GREEN SPRINGS ROAD. ACROSS BACK CREEK TO THE WEST VIRGINIA LINE - APPROVED Mr. Riley presented this information to the board. Mr. Ellington asked if there were people living in this area. Mr. Riley replied yes. Mr. Longerbeam asked if all the residents were in agreement w th having this road closed. Mr. Orndoff asked how the property owners would get to their property if this road were closed. Mr. Longerbeam stated that he wanted to be sure all resi- dc'nts have been contacted. Mr. Dick stated that he believed all of them had been crmtacted. Mr. Riley explained that it was his understanding that the Sheriff had, or at least, made an attempt to see that all residents were contacted. Harry Loda, area resident, appeared before the board stating that he is opposed to having this road closed. He felt that the residents should either have their property fenced or posted and this would help to alleviate the current problems they are experiencing. James Osborne, area resident, is very much in favor of having the road closed as he has experienced a lot of problems wlth the "undesirables" that have and continue to come to this slte for one reason or another which is disturbing to the neighborhood. Mr. Ellington asked if the Sheriff's Department had been c311ed when these disturbances occur. 099 Allen Morrison, area resident, explained, in detail, what he has encountered over the last several years from various trespassers. Becky Morrison, area resident, addressed what Mr. Osborne said earlier and disagreed that would help the current situa- tion. Manuel DeHaven, resident of Clearbrook, is opposed to this closing as he uses this road one to three times a week, as well others in the area, and he felt this would create an undue hardship on them having to use an alternate route. Mr. Ellington asked how the citizens would get the gate open if it were locked, would each citizen be given a key or how would this work. Carol Osborne, area resident, is concerned about the safety of the residents that live there year round and how are they to be protected from these intruders. Mr. Smith asked if a traffic count was available for this road. Mr. Watkins replied that he did not have that information at this time. Al Johnson, Lieutenant with the sheriff's department, appeared before the board noting that this has been a problem area of the county for some time, and they have had numerous calls for trespassing and various types of disturbances over the years. Mr. Longerbeam asked who would be maintaining the road. Mr. Johnson explained that all current residents of this area have been contacted, the non residents have not, about the proposal to close this road. Mr. Smith stated that he did not feel putting up gates was the solution, for if everything is going on at the location that has been stated at this meeting, a gate will not stop those type of intruders. Mr. Orndoff asked about what happens in case of emergencies such as rescue or fires, etc. 100 Mr. Smith asked if there would be a liability as far as the county is concerned if the gates were put up. Mr. Ambrogi replied no. ABANDONMENT OF BRANNON' S FORD ROAD WHEREAS, it appears to the Board of Supervisors that Brannon's Ford Road, Route 740 to the north from Route 671 or Green Springs Road, across Back Creek to the West Virginia line, serves no public necessity and is no longer necessary for the use of the secondary system of the Virginia Department of Transportation; and WHEREAS, notice of the intention to abandon Brannon's Ford Road has been posted and published. NOW, THEREFORE, BE IT RESOLVED, that pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended, the Board of Supervisors of the County of Frederick, Virginia, does hereby abandon the aforementioned section of Brannon's Ford Road as a public road. RESOLVED this 12th day of October, 1994. Upon motion made by Jimmie K. Ellington, seconded by Robert M. Sager the above request to abandon Brannon's Ford Road is hereby approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Nay Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Nay Mr. Ambrogi explained that once this is abandoned, this would become a private road and therefore the responsibility of the landowners. RESOLUTION APPROVING THE SALE OF REAL ESTATE TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION - APPROVED Mr. Riley presented this resolution to the board noting that this was for the right-of-way for the property at Armel School. There was no public input. WHEREAS, the Virginia Department of Transportation requires a certain parcel of real estate, presently owned by Frederick County, said parcel being known as parcel 057, in order to construct a roadway across said property; and WHEREAS, it is in the best interests of the citizens of Frederick County to sell this property to the Virginia Depart- ment of Transportation for said purpose; and WHEREAS, a public hearing was held on October 12, 1994 regarding the sale of said real estate to the Virginia Depart- mont of Transportation for the above described purpose. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervi- sors of Frederick County, Virginia, hereby agrees to the sale of s~id real estate for the stated reasons and authorizes the 101 Chairman of the Board of Supervisors to endorse a deed conveying said real estate to the Virginia Department of Transportation. Adopted this 12th day of October, 1994. The above resolution was approved by the following recorded vote: Richard G. Dick - Aye w. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye Planninq Commission Business: Public Hearinq: CONDITIONAL USE PERMIT #005-94 OF MARK E. LOWERY FOR A PUBLIC GARAGE WITHOUT BODY REPAIR. THIS PROPERTY IS LOCATED ROUTE 50 WEST. 3.5 MILES FROM WINCHESTER MEDICAL CENTER. RIGHT ONTO DICKS HOLLOW ROAD (ROUTE 608). THIRD DRIVE ON RIGHT AND IS IDENTIFIED AS PIN #52-14-A. IN THE GAINESBORO DISTRICT - APPROVED Mr. Wayne Miller, zoning administrator, presented this request to the board, noting that staff and planning commission recommended approval with conditions. There was no public input. Upon motion made by Jimmie K. Ellington, seconded by W. Harrington Smith, Jr., conditional use permit #005-94 of Mark E. Lowery was approved with conditions as noted from the planning department by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye PARKS AND RECREATION COMMISSION REPORT - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on September 20, 1994. Members present were: Robert Roper, Charles Sandy, Cheryl Swartz, Timothy Hockman, Robert Hartman, Carmen Rio, Jimmie Ellington. Submitted for Information Onlv: CIP Recommendations Mr. Hartman moved to recommend the Department's 1995-96 CIP list, seconded by Mr. Rio, carried 5-1 (Sandy opposed). Fees and Charqes Recommendations Mr. Hartman moved that the fees and charges, as recommended by the committee, be adopted e~cept for the shelter rentals, which shall remain at the 1993-94 fee schedule, seconded by Mr. Sandy, motion carried 4-2 (Rio, Swartz opposed). 102 ComDrehensive Plan Update Mr. Sandy moved to accept the Recreation section update for the Comprehensive Plan, seconded by Mr. Hartman, carried unani- mously (6-0). Carry Forward Reauest Mr. Hartman moved to resubmit the request for carry forward funds in the amount of $4,500 for utility pole inspection/treat- ment, seconded by Mr. Sandy, carried unanimously (6-0). (Request will be forwarded to the Finance Committee). PUBLIC WORKS COMMITTEE REPORT The Public Works Committee met on Tuesday, October 4, 1994, aL 7:30 a.m. Present were board members Charles W. Orndoff, Sr. and W. Harrington Smith, Jr., committee members Karen Kober and Jim Wilson; County Administrator, John R. Riley, Jr., and Director of Public Works, Harvey E. strawsnyder, Jr., P.E. The following items were discussed: *** Items Requiring Action *** Abandoned Vehicle Removal Proqram - ADDroved The Public Works Director requested permission to advertise for proposals to service the abandoned vehicle removal program. This proposal will serve a four (4) year period and will be exactly the same as the current contract documents. W. H;!rrington Smith, Jr. recommended approval. This motion was spconded by Karen Kober and was unanimously approved. (See a'tachment 1) Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the above request was approved by the f"llowing recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye Recvclinq Collection Service - ADDroved The recycling collection contract that we currently have with Browning-Ferris Industries will expire on December 31, 1994. The contract has a one (1) year extension clause. W. Harrington Smith, Jr. made a motion to extend the contract for one (1) year rather than advertise for a new proposal. The motion was seconded by Jim Wilson and unanimously approved. Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., the above was approved by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye TiDDinq Fee Evaluation - Tabled 103 A proposed tipping fee evaluation was presented by the Public Works Director for the 1995 calendar year. This evalua- tion recommends an increase of $2.00 per ton for the commercial rate ($36 to $38) and an increase of $1.00 per ton for the municipal rate ($27 to $28). The latter will take effect in the 1995-1996 Fiscal Year. A motion was made by W. Harrington smith, Jr. and seconded by Jim Wilson to approve the proposed tipping fee increases. This motion was unanimously approved by the committee. (See attachment 2). This was tabled following considerable discussion by the board in order that a meeting could be scheduled with the board of supervisors, as well as the Public Works Committee, to discuss this matter further. paintinq the Old Court House - Approved John Riley indicated that the Old Court House is in dire need of painting. Consequently, he instructed the Director of Public Works to obtain bids for painting the entire exterior of the Old Court House. These bids will be reviewed by the commit- tee and approved by the Board prior to implementation. Upon motion made by Charles W. Orndoff, Sr., seconded by Jimmie K. Ellington the above request for painting the Old County Court House was approved. The above motion was approved by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye *** Items Not Requiring Action *** Revolvinq Loan Fund Update The Department of Environmental Quality has placed Freder- ick County in the Fiscal Year 1995 revolving loan assistance program. A copy of their letter is attached for your review. An interview has been scheduled for October 26, 1994, to evaluate our loan proposal. Regardless of the outcome of our loan, we are proceeding with the construction of our leachate treatment facility in accordance with the board's prior approval. (See attachment 3) Gore School We have received an additional proposal for the purchase of the Gore School. This proposal was submitted without any attached conditions. John Riley requested that a copy of the asbestos report prepared for the Gore School be submitted to the party that submitted the proposal. Desiqn Build John Riley indicated that he would like to have the Public Works Committee directly involved in the desi9n build 104 process associated with the new county office building. This involvement would include review of design build documents as well as the interview of prospective contractors. Miscellaneous Reports various reports were submitted to the committee for their information. (See attachments 4, 5, and 6). PERSONNEL COMMITTEE REPORT The Personnel Committee met on Wednesday, October 5, 1994, at 8:30 A.M. with the following members present: James L. Longerbeam, Chairman, Jimmie K. Ellington, Leonard D. Newcome, Robert S. Gordanier, Tonie M. Wallace, John R. Riley, Jr., Phyllis H. Baker (representing Ann K. Kelican, Personnel Direc- tor). The Committee Approved a Request from Robert Watkins. Planninq Department Director to Fill the position of nGraphics Design Techniciann - Approved This is a new position recommended by the 1992 GIS Plan (Geographic Information system) and funded by the board of snpervisors on September 14, 1994. Upon motion made by James L. Longerbeam, seconded by J:mmie K. Ellington, the above request was approved with an aicnual salary of $23,000 by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye Discussion was Held Concerninq the Possibility of Hirinq an nOn Staffn Attornev Discussion was Held Concerning the Possibility of Hiring an "On Staff" Attorney who would assist the County Administrator with all legal aspects of the county including the Personnel Department, legal contractual services, and the Frederick County School board. Mr. Riley was asked to present to the Personnel Committee at the November meeting a job description which would cover the functions expected of the position. He was also requested to present a break-down of legal costs of the County for the past year. Further discussion will continue in Novem- ber. FINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Finance Committee met in the Personnel Conference Room on October 5, 1994 at 7:30 a.m. Present were: Committee Chair- man W. Harrington Smith, Jr.; Committee members James L. Longerbeam, John P. Good, Jr., Kitty NiCholas, and Henry Buettner. Also present were John R. Riley, Jr., Cheryl B. Shiffler, Jennifer L. Place and Major J. Alvin Johnson. The agenda items are as follows: The Sheriff Requests a General Fund Supplemental Appropria- tion in the Amount of $1.178.57. This amount represents the Sheriff's share in a recent seizure and is requested to be placed in line item 10-3102-5413-000-007 Forfeited Property - Surplus. No L 105 additional local funds are necessary. See attached memo, page 1. The committee recommends approval. The Sheriff Requests a General Fund Supplemental Appropria- tion in the Amount of $6.275 This amount represents an insurance reimbursement for a vehicle that was totaled in an accident. It is requested that this amount be placed in line item 0-3102-7005-000-000 Motor Vehicles and Equipment. No additional local funds are neces- sary. See attached memo, page 2. The committee recommends approval. The Sheriff ReQUests a General Fund Supplemental Appropria- tion in the Amount of $1.942.75 This amount represents an insurance reimbursement for a vehicle that was damaged and is requested to be placed in line item 10-3102-3004-000-002 Repair and Maintenance - Vehicle. No additional local funds are necessary. See attached memo, page 3. The committee recommends approval. The Sheriff Requests a General Fund Supplemental Appropria- tion in the Amount of $39.650. for a Crime Analvsis Grant The County's share of this grant will be absorbed within the Sheriff's Department's budget, therefore, no local funds are necessary. See attached memo, page 4. The committee recommends approval. The Sheriff Requests a General Fund Supplemental Appropria- tion in the Amount of $14.924 This is additional part-time help approved by the Compo Board. No additional local funds are necessary. See attached memo, page 4-5. The committee recommends approval. The Sheriff Requests a General Fund Supplemental Appropria- tion in the Amount of $21.594 This is additional Compo Board funds that have been ap- proved. This position has been approved by the Personnel Committee and needs a supplemental appropriation. No additional local funds are necessary. See attached memo, page 4-6. The committee recommends approval. The Shenandoah Vallev Independent Livinq Center Requests a General Fund Supplemental Appropriation in the Amount of $2.835 This amount will be used to subsidize a fully equipped, accessible van. Additional local funds are needed. This item was tabled at the August meeting awaiting information from other localities. See attached memo, page 7. The committee recom- mends approval. The Reqional Jail Requests a Jail Fund Supplemental Appro- priation in the Amount of $16.921 This amount is for a cook position that was inadvertently deleted from their budget. See attached memo, page 8. The committee recommends approval. The Regional Jail ReQUests a Jail Fund Supplemental Appro- priation in the Amount of $12.702.30 This amount represents an insurance reimbursement for lightning damage. Of this amount, $11,469.30 is to be placed in 11-3301-3004-000-001 Repair and Maintenance - Equipment and $1,233.00 in 11-3301-7007-000-000 ADP Equipment. No additional local funds are necessary. See attached memo, page 9-11. The committee recommends approval. 106 The Regional Jail Requests a Jail Fund Supplemental Appro- priation in the Amount of $11.983.53 These funds are remaining unexpended grant funds that need to be returned. No additional local funds are necessary. See attached memo, page 12. The committee recommends approval. Clean. Inc. is Reauestina a Jail Fund Supplemental Appro- priation in the Amount of $20.000 This amount is needed to continue the Court Intervention Program for area youngsters. Additional local funds are needed. See attached memo, page 13-21. The committee recommends approv- a 1. The Director of the Division of Court Services Reauests a Court Services Fund Supplemental Appropriation in the Amount of $573.00 This amount represents remaining unexpended grant funds that need to be returned to the Department of Criminal Justice Services. No additional local funds are necessary. See attach- ed memo, page 22-27. The committee recommends approval. The Director of Social Services Reauests a General Fund Supplemental Appropriation for the Comprehensive Services Act in the Amount of $325.221 This amount represents unbudgeted state revenues. No additional local funds are necessary. BOARD OF SUPERVISORS COMMENTS Mr. Ellington stated that he would like to acknowledge the a'Nards presented to the county Parks & Recreation Department at the annual conference in Williamsburg in september. Frederick County received three awards at this time. Mr. Smith stated that he would like to thank Jim Longerbeam, Jerry Partlow, and Harry Smith for the job they did in finalizing the final office complex agreement, and in partic- ular, Mr. Wilbur Feltner of Farmers and Merchants National Bank. He felt things had gone well, and he also would like to thank our representatives in the General Assembly for all their assistance in getting the design bill approved. Mr. Dick stated that he too would like to extend his thanks to Senator Potts for all his assistance in getting the necessary paper work through the General Assembly. UPON MOTION MADE BY JIMMIE K. ELLINGTON, SECONDED BY ROBERT M. SAGER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. """'~ ::.:;;.);;:;;.;.$" \ >---,j-C.~,;,i-,--,,~~'~-"'~ \ 107