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HomeMy WebLinkAboutJuly 24, 1995 Special Meeting 343 A Special Meeting of the Frederick County Board of Supervi- sors was held on July 24, at 7:30 A.M., on the Third Floor of the County Administration Building, at 107 North Kent street, Winchester, virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington Smith, Jr., Vice-Chairman; James L. Longerbeam; Jimmie K. Ellington; and Charles W. Orndoff, Sr. ABSENT: Robert M. Sager (was called out of town - job related) . CALL TO ORDER The Chairman called the meeting to order. STEWART BELL EASEMENT LOCATION - DISCUSSED Mr. Riley, county administrator, explained to the Board that there had been a meeting with all parties involved to discuss an easement location with regard to property owned by Mr. stewart Bell. This was brought about as a result of the county purchasing the present county administration building along with the adjoining vacant lot, and the fact that the final building footprint has been selected, the easement must be relocated. This easement will be relocated to the area between the Joint Judicial Center and 107 North Kent street. Temporary access will be provided to Mr. Bell from Cameron Street through the existing parking lot. Mr. Riley further explained this would be corning to the Board as a public hearing item at their regular monthly meeting on August 9, 1995. Mr. Orndoff questioned the easement and whether or not it could be increased in size later to accommodate more than a single vehicle driveway. Mr. Longerbeam stated that due to the City of Winchester only allowing seventeen foot wide driveways he didn't think this would be a problem. CITY OF WINCHESTER REQUEST FOR GROUND STORAGE TANK - APPROVED IN PART Mr. Riley explained that the county had received a letter from Jesse Moffett of the City of Winchester, wherein he advised 344 the county of the need for a ground storage tank and that the location in Frederick County, west of Route 37, was the most economically feasible location. The consensus of the Board was that they had no problem with the location of the tank, but wanted it firmly under- stood that this in no way means any service area, only location. Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., to approve the location of the ground storage tank with the understanding that no service area is provided by the City of Winchester. This is approved in con- junction with the appropriate documents being signed by the appropriate officials. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Absent Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye LANDFILL JOINT AGREEMENT - APPROVED Mr. Riley explained that at the Joint Finance Committee meeting the joint landfill agreement was tabled by both jurisdictions due to issues concerning dispute resolution. After a lengthy discussion, the committee agreed that the following would be incorporated into the agreement: * The Oversight Committee would review operations and construction activities at a minimum of quarterly or more frequently as needed. * The Joint Finance Committee will review all budgetary matters and any resolutions of conflict with consultation from Clarke County. * Any reference to the landfill will be deleted from the Frederick/Winchester Service Authority Agreement to avoid further confusion. Mr. Orndoff asked why Clarke County had representation on this committee. Mr. Riley explained to keep them informed, as much as anything, as they do contribute to the operation of the 345 landfill. Mr. Orndoff stated that they should be thankful they have a location that allows them to dump, but they should have no say on the operation of the landfill. He feels the landfill belongs to the County of Frederick and does not feel the City of Winchester should feel they are entitled to have so much input in the landfill operation. Mr. Riley stated that due to the dollar amount the City pays to use the landfill they are entitled to some say about the operation. Mr. Dick compared it to the operation of the Airport. Feels this was brought about because of the joint agreements with the City. He did note that he does not want other juris- dictions dictating to us about the landfill. Mr. smith stated that in his opinion the county has an agreement with the City and that Clarke County is just a custom- er. Mr. Riley explained that Clarke County has invested in the landfill site as well as the dump site at White Post. Mr. Longerbeam feels the representative from Clarke County should be a member without voting privileges, only a representa- tive. Mr. Smith stated that the recommendation reads "with consultation from Clarke County". Upon motion made by Jimmie K. Ellington, seconded by W. Harrington smith, Jr., to accept the recommendation of the Joint Finance committee, as they feel the county is covered. Mr. Orndoff stated that it concerned him that the study group would have the final say, not the Public Works Committee. Mr. Longerbeam explained that the management of the county landfill rests with Public Works. If a concern or problem arises and it cannot be worked out, then it would go to the Joint Finance Committee. Mr. Orndoff asked why the City would want the Frederick- Winchester Service Authority to operate the landfill. 346 Mr. Longerbeam explained this will be deleted from the Service Authority Agreement. Mr. Dick explained that he attended this meeting and there were parts of the various agreements that he did not understand, but once the meeting was over and the explana- tions given of "how and why" about the agreements he under- stood better as to what was going on. The above motion was approved by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Absent Jimmie K. Ellington - Aye Charles w. Orndoff, Sr. - Nay HANDLEY LIBRARY AGREEMENT - APPROVED Mr. Riley presented this information noting that the representation is as follows: Frederick County 5 City of Winchester - 4 Clarke County - 1 Upon motion made by W. Harrington smith, Jr., seconded by Jimmie K. Ellington, the Handley Library Agreement was approved as presented by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Absent Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye 911 DISCUSSED BY BOARD WITH DIRECTIVE BEING GIVEN TO COUNTY ADMINISTRATOR TO CONTACT FOUR CITY REPRESENTA- TIVES LETTING THEM KNOW THAT COUNTY IS READY FOR THIS ISSUE TO BE RESOLVED Mr. Riley explained that he felt this issue of mutual aid was close to being resolved as staff has been directed to proceed with getting cost on locating in the basement of the Judicial Center. Mr. Longerbeam asked how these costs were being put together. Mr. Riley replied that Gary Lofton of the city is putting the structural cost figures together. 347 Following discussion it was the consensus of the Board members that this has taken entirely too long to accomplish and that the city will be asked to move forward in a timely fashion or else. BOARD FEELS AN OVERSIGHT COMMITTEE IS NEEDED FOR THE JOINT JUDICIAL CENTER Mr. Dick stated that sometime ago he had suggested that an oversight committee was needed for the Judicial Center, as he feels the county should have more insight into the daily opera- tions of this building. He feels the membership should be both county and city. The county does pay half of the operational costs therefore they should have input into what is being done. Mr. Longerbeam asked that this be put on the agenda of the next Joint Finance Committee meeting. COUNTY ADMINISTRATOR AND DEPARTMENT HEAD EVALUATIONS TO BE DISCUSSED AT BOARD MEETING ON AUGUST 9. 1995 Mr. DiCk stated that he suggested that inasmuch as Mr. Sager was not in attendance he would suggest that the evalua- tions of the county administrator as well as the department heads be held over until the regular board meeting on August 9, 1995. The remaining Board members agreed with this. UPON MOTION MADE BY CI~ES W. ORNDOFF, SR., SECONDED BY W. HARRINGTON SMITH, JR., THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THIS MEETING IS HEREBY ADJOURNED. ~.~ ~"'i-~~,~'.;'.~;;.~_'b"'-" , ...1 supervis:::; Cle ervisors