HomeMy WebLinkAboutMarch 08, 1995 Regular Meeting
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A Regular Meeting of the Frederick County Board of Supervi-
sors was held on March 8, 1995, at 7:15 P.M., in the Board of
Supervisor's Meeting Room, Frederick County Courthouse, Loudoun
street Mall, Winchester, Virginia.
PRESENT: Richard G. Dick, Chairman; W. Harrington Smith,
Jr., Vice-Chairman; James L. Longerbeam; Jimmie K. Ellington;
and Charles W. Orndoff, Sr.
ABSENT: Robert M. Sager.
CALL TO ORDER
The Chairman called the meeting to order.
INVOCATION
The invocation was delivered by Reverend Harry Renner of
the Laurel Hill-Chestnut Grove united Methodist charge.
ADOPTION OF AGENDA
Mr. Riley requested that the Public Works Committee Report
be added to the agenda, and he would also like to give a report
to the board on his meeting in Richmond this date.
Upon motion made by W. Harrington Smith, Jr., seconded by
James L. Longerbeam, the agenda was adopted as amended by the
following recorded vote:
Richard G. Dick - Aye
W. Harrington smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
CONSENT AGENDA
Mr. Riley suggested the following tabs be approved under
the consent agenda:
1. Youth Appreciation Day Proclamation - Tab B;
2. Shenandoah Private Industry Council (PIC) 1995-1996
Summary of Planned Operations - Tab C;
3. Scheduling of Public Hearing Date for Planning Commis-
sion Items - Tab E;
4. Public Works Committee Report - Added to Agenda.
Upon motion made by James L. Longerbeam, seconded by W.
Harrington Smith, Jr., the above tabs were approved under the
consent agenda by the followin9 recorded vote:
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Richard G. Dick - Aye
W. Harrington smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
MINUTES
Mr. smith noted that on page four of the minutes of
February 7, Mr. Zirkle's name is noted as having seconded
the motion and this is incorrect.
Upon motion made by Charles W. Orndoff, Sr., seconded
by Jimmie K. Ellington, the minutes of the regular meeting
of January 11, 1995, regular meeting of January 25, 1995,
and regular meeting of February 7, 1995, (as amended) were
approved by the following recorded vote:
Richard G. Dick - Aye
W. Harrington smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
CITIZEN COMMENTS
Todd Shenk, Gainesboro District, addressed the board
with regard to the school board's plan to close the Gaines-
boro Elementary School in 1997. He is totally opposed to
this and presented a petition to the board with approximately
379 signatures of county citizens also opposed to this
closing, and that an additional petition will be presented
at the next board meeting. Mr. Shenk explained why he felt
the school should remain open and that it was not in the
best interest of the students presently attending this
school to be moved elsewhere.
Mike Webber, Stonewall District, expressed his concerns
and total objection to the county offering tax breaks to
companies they are trying to bring into the county. He
feels this is wrong. The county offers no tax breaks for
the existing businesses currently operating within the
county, so why should tax breaks be offered to companies in
order to bring them to Frederick County.
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YOUTH APPRECIATION DAY PROCLAMATION - APPROVED UNDER
CONSENT AGENDA
WHEREAS, April 1, 1995, has been designated by the
Optimist Club of Winchester as Youth Appreciation Day; and
WHEREAS, the development of our youth of today will build
the leadership of tomorrow; and
WHEREAS, the vast majority of our youth provide services to
the betterment of our community through participation and
leadership in a variety of school, community and religious
activities; and
WHEREAS, the Optimist Club of Winchester is bringing these
achievements and deeds to the attention of others; and
WHEREAS, Youth Appreciation Day provides us with an excel-
lent opportunity to recognize these dedicated youths and thank
them for their endeavors;
NOW, THEREFORE, BE IT RESOLVED, that the Frederick County
Board of Supervisors proclaims Saturday, April 1, 1995 as Youth
Appreciation Day in Frederick County, Virginia, and calls this
observance to the attention of all our citizens; and
BE IT FURTHER RESOLVED, that by this action, the Frederick
County Board of Supervisors publicly expresses its confidence in
the ability of today's youth as they assume responsible roles in
the future of humankind.
ADOPTED this 8th day of March, 1995.
SHENANDOAH PRIVATE INDUSTRY COUNCIL (PIC) 1995-1996 SUMMARY
OF PLANNED OPERATIONS - APPROVED UNDER CONSENT AGENDA
A copy of this plan is on file in the office of the County
Administrator.
THELMA RATLIFF REAPPOINTED TO SHAWHEELAND SANITARY DISTRICT
ADVISORY COMMITTEE
Upon motion made by James L. Longerbeam, seconded by W.
Harrington Smith, Jr., Thelma Ratliff was reappointed to the
Shawnee land sanitary District Advisory Committee. This term
will commence on February 28, 1995 and terminate on June 30,
1997.
Mr. Longerbeam noted that this nomination was recommended
by the advisory committee.
The above motion was approved by the following recorded
vote:
Richard G. Dick - Aye
W. Harrington smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
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CHARLES C. CHAPMAN APPOINTED TO PARKS AND RECREATION
COMMISSION TO FILL UNEXPIRED TERM OF CARMEN' RIO
Upon motion made by Jimmie K. Ellington, seconded by
James L. Longerbeam, Charles C. Chapman was appointed to
serve as the Gainesboro District Representative to fill the
unexpired term of Carmen Rio. This term will commence on
March 8, 1995 and terminate on January 13, 1996.
The above motion was approved by the following recorded
vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
SCHEDULING OF PUBLIC HEARING DATE FOR PLANNING COMMIS-
SION ITEMS - APPROVED UNDER CONSENT AGENDA
April 12, 1995 is the date scheduled for an ordinance
amendment, rezoning application #009-94, CUP #001-95 and CUP
#002-95 that will be presented to the board by the planning
department.
JUVENILE DETENTION CENTER APPEARS TO BE CLOSER TO
BECOMING A REALITY FOR FREDERICK COUNTY
Mr. Riley explained that he had attended a meeting in
Richmond this date, wherein he feels Frederick County
received some favorable consideration for the construction
of a thirty-two bed juvenile detention center. He stated
that a feasibility study is the next step that needs
approval in order for this project to proceed.
Public Hearing:
THE BOARD OF SUPERVISORS WILL HOLD A PUBLIC HEARING IN
ACCORDANCE WITH SECTION 15.1-227.8 OF THE CODE OF
VIRGINIA OF 1950. AS AMENDED. ON THE ISSUANCE OF
GENERAL OBLIGATION SCHOOL BONDS (THE "BONDS") OF THE
COUNTY IN THE ESTIMATED MAXIMUM AMOUNT OF $4.000.000 TO
FINANCE CERTAIN CAPITAL PROJECTS FOR SCHOOL PURPOSES.
THE RESOLUTION AUTHORIZING THE ISSUANCE OF THE BONDS
WAS APPROVED
(A copy of this resolution is on file in the office of
the County Administrator).
Mr. Malcolm, school superintendent, explained to the
board that there are other types of funding that are avail-
able to the county and that one of the sources of funding is
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through the literary fund, which has a better interest rate than
VPSA. He further explained that there is a 18 month waiting
list for the literary funds, however a bridge loan could provide
the necessary funding for this time period.
There was no public input.
The resolution was approved by the following recorded
vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
BOARD AUTHORIZES SCHOOL BOARD TO PURSUE WITH OBTAINING
FUNDING FOR THE NEW ELEMENTARY SCHOOL. OFF OF ROUTE 7 EAST.
THROUGH LITERARY FUNDS IF AVAILABLE.
Upon motion made by Charles W. Orndoff, Sr., seconded by W.
Harrington Smith, Jr., the board authorized the school board to
pursue the avenue of Obtaining funding for the construction of
the new elementary school off Route 7 East through Literary
Funds, if they are available.
The above motion was approved by the following recorded
vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
Plannina Commission Business:
Public Hearing:
THE ESTABLISHMENT OF TWO PROPOSED AGRICULTURAL AND FORESTAL
DISTRICTS SOUTH OF FAIRFAX PIKE (ROUTE 277) IN THE OPEOUON
MAGISTERIAL DISTRICT. THE PROPOSED DOUBLE CHURCH ROAD
AGRICULTURAL AND FORESTAL DISTRICT WILL INCLUDE PROPERTIES
ALONG ROUTE 641. THE PROPOSED REFUGE CHURCH ROAD AGRICUL-
TURAL AND FORESTAL DISTRICT WILL INCLUDE PROPERTY ALONG
ROUTE 639 - APPROVED
Mr. Evan Wyatt, planner II, presented the following infor-
mation and explanation to the board:
These districts are referred to as the Double Church Road
Agricultural and Forestal District, and the Refuge Church Road
Agricultural and Forestal District. The proposed districts are
located in the southeastern portion of Frederick County in the
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Opequon Magisterial District.
Mr. Wyatt divided these districts into three sections
for better clarification. The first section provided tables
that gave ownership and property data for each proposed
district. The second section provided use and land division
restrictions that have been recommended by the property
owners of these districts. The third section provided
information from section 15.1-1512 and 1513 of the Code of
Virqinia which described requirements for the establishment
of public roads or utilities and the requirements for the
withdrawal of property from an agricultural and forestal
district.
The two proposed districts have been considered by the
Agricultural District Advisory Committee and the Planning
Commission. Each group recommended approval of the proposed
properties within each district, as well as the land use and
land division restrictions that were suggested by the property
owners.
Mr. Wyatt noted areas that the board might want to
discuss include the land use and land division restriction,
the ability to improve or create public roads and utilities,
and the relationship between the Urban Development Boundary
and the 132 acre Charles Racey tract.
Mr. Wyatt explained that there is a need to preserve
the land in this area.
Dr. Lawrence Fagg, Opequon District, appeared before the
board to note that he did not feel any further extension of
urban development was needed in the area of the county.
Mr. John stelzel, Opequon District, appeared before the
board stating that he agreed with this plan as presented.
Mr. Dick inquired of the remaining board members their
thoughts on this request inasmuch as the weather is bad, and
this is a public hearing, should it be continued until the next
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board meeting.
Mr. Longerbeam stated that he was a little hesitant to vote
on this since it was in Opequon District and Mr. Sager was
absent from the meeting.
Mr. smith replied that the wheels still need to move
forward.
Upon motion made by W. Harrington Smith, Jr., seconded by
Jimmie K. Ellington, the Double Church and Refuge Church Agri-
cultural and Forestal Districts were approved, as presented by
the planning department, by the following recorded vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
THE 1995 UPDATE TO THE FREDERICK COUNTY PRIMARY ROAD
IMPROVEMENT PLAN - APPROVED
Mr. Evan Wyatt, planner II, presented this plan to the
board noting that the final version of this plan will be pre-
sented to the Commonwealth Transportation Board as part of the
preallocation public hearing process to be held on March 21,
1995 at the Augusta County Government Center.
Mr. wyatt noted that Frederick County has received the
revised Commonwealth Transportation Board Final Allocation of
Funds for Fiscal Year 1995-1996. This document addresses two
projects that have received actual allocations and have been
considered for proposed allocations that will allow for their
completion. These projects include the completion of the four
land primary arterial segment of Route 522 South of WinChester,
and the improvements to the Interstate 81/Route 37/Route 11
North interchange area.
Mr. wyatt further noted that the proposed 1995 Primary Road
Improvement Plan has been revised to preface the projects that
have received actual and proposed allocations, while describing
the new primary road projects that are determined to be signif-
icant for transportation improvements within Frederick County
and the community. This plan was reviewed by the Transportation
"
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Committee during their February 14, 1995 meeting and by the
Planning Commission on March 1, 1995, and this plan received
unanimous approval with minor editorial comments.
There was no public input.
Upon motion made by Jimmie K. Ellington, seconded by
Charles W. Orndoff, Sr., the following 1995 Update to the
Frederick County Primary Road Improvement Plan was approved
as presented:
1995 PRIMARY ROAD IMPROVEMENT PLAN
NEW PROJECTS
1) Route 37 Eastern By-pass (Alternative C)
From:
To:
Route 37 North at Stephenson
Route 37 South at Kernstown
Plan, engineer, acquire necessary right-of-way, and
construct a by-pass to provide future additional limited
access arterial capacity east of Winchester. This is needed
to accommodate planned land use and economic development in
Eastern Frederick County. This will include long term
solutions to interchange areas at 1-81 /11 North/37/661 and
1-81/11 South/37/642.
2) Route 277 (East of Stephens City)
From:
1-81/11S/277/647 Intersection (South of
Winchester)
Route 340/522 South Intersection (East of
Double Toll Gate)
To:
Improve the existing two lane road facility by widening and
straightening immediately. Conduct detailed studies to det-
ermine future needs for four lane improvements and
improvements to the 1-81/11 South/277/647 intersection area.
3) Route 11 (South of Winchester)
Valley Pike (Route 11 South)
From:
To:
Middle Road
37 Interchange
Coordinate planning efforts with the City of Winchester to wid
and improve Valley Pike and Valley Avenue to five lanes.
4) Route 11 (North of Winchester)
Martinsburg Pike (Route 11 North)
From:
To:
winchester City Limits
37 Intersection
Widen and improve as necessary.
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5) Interstate 81 (East of Winchester)
From:
To:
stephenson Interchange
Middletown Interchange
study and improve to six lanes between Winchester exits if
necessary.
6) Commuter Park and Ride Lots
Conduct studies and utilize existing information from the Lord
Fairfax Planning District Commission to determine the location
of needed facilities. Consideration should be given to proper-
ties within the proximity of intersections of Route 37 East with
Berryville Pike (Route 7) and Millwood Pike (Route 50).
The above motion was approved by the following recorded
vote:
Richard G. Dick - Aye
W. Harrington Smith, Jr. - Aye
James L. Longerbeam - Aye
Robert M. Sager - Absent
Jimmie K. Ellington - Aye
Charles W. Orndoff, Sr. - Aye
other Planninq Items:
1995-1996 CAPITAL IMPROVEMENTS PLAN - RECEIVED AS INFORMA-
TION
Mr. Kris Tierney, assistant planning director, presented
the following plan to the board:
PROJECT RECOMMENDATIONS
1. School Board Projects
The renovation of the James Wood Middle School air conditioning,
in addition to its roof replacement, were completed during the
summer of 1994. The replacement of the Senseny Road Elementary
School roof was completed during the 1994-95 fiscal year.
Renovations to Frederick County Middle School's windows, and
the installation of air conditioning were completed during the
1994-95 fiscal year.
The School Board proposes to build an elementary school on the
recently purchased Route 7 property. This school will have a
capacity of approximately 700 to 750 students. The bonds for
construction of the elementary school were approved by the
Frederick County Board of Supervisors in January 1995.
Additions to James Wood and Sherando High Schools for approxi-
mately 300 students each are also proposed. This project will
replace the new county high school which had been planned in
previous CIPs. These additions will bring the county's high
school handling capacity to 3,000 students.
The School Board proposes to raze the Stonewall School and build
a new facility of the site. Previously, there was a project
involving air conditioning and other renovations to the Stone-
wall School. After further evaluations, the School Board
proposes to temporarily house the Stonewall School students in
the new Route 7 elementary school while the new Stonewall School
is constructed.
Renovations are proposed for Senseny Road Elementary School.
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This project was included in past year CIPs, but was delayed
due to budget considerations.
Funding is being requested for a new transportation/mainten-
ance/central warehouse facility. The project involves
building the proposed structure(s) on the recently purchased
property along Route 7. The existing maintenance facility
has reached the point where it is difficult to house all of
the school system's buses and still provide service to an
increasing number of County vehicles from other departments,
in particular the Sheriff's Office, as well as vehicles from
planning, Building, and Parks and Recreation.
2. Parks and Recreation Projects
Several projects are planned in and around Sherando Park.
The County was awarded an ISTEA Transportation Enhancement
Program grant in 1993 to build a Bikeway System. This 2.45
mile facility will serve several residential areas in
southern Frederick County. The bicycle path has been
designed to link the residential developments and park land
on the north of Route 277 with Sherando Park and Sherando
High School. In addition to other improvements at Sherando
Park, two projects are planned that will be used by Sherando
High School, the proposed soccer complex and softball
complex.
Several projects are planned for Clearbrook Park including a
tennis/basketball facility, an open play area, support
facilities that include landscaping and renovation of the
existing entrance road, an exercise/picnic area, and a
shelter with a sound stage and seating.
In an effort to reduce the gap in provision of services to
the western portion of the County, the Parks and Recreation
Department is proposing to purchase park land in western
Frederick County that will be the site of a nature cent-
er/picnic area.
3. County Administration
Many of the County's administrative offices have been
relocated to the recently purchased, former Courthouse
Associates building, at 107 North Kent Street in Downtown
Winchester. This relocation was necessary in order for the
County to comply with the Americans with Disabilities Act.
An addition to this building will be constructed at a cost
not to exceed $4 million. This addition will enable the
majority of the county departments located in the downtown
Winchester area to be housed in a central location.
4. Handley Library
As part of a master plan prepared for the Handley Library by
a library consulting firm, it was recommended that a library
be built in southeastern Frederick County. A library in
this area would enable the Handley Library to provide
service to the growing population in southern Frederick
County. The Library would need a minimum of 4.5 acres of
land. A 34,000 square foot building is proposed which could
be expanded, in stages, ultimately to 50,000 square feet.
5. Airport Authority
An updated master plan for the Winchester Regional Airport
was adopted in December of 1993. This plan contains recom-
mendations regarding capital improvements to the airport in
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order to meet federal guidelines for airports the size of the
Winchester Regional Airport and to provide better service to
airport users.
Construction is underway for two projects included in the
1994-95 Capital Improvements Plan. These projects, Taxiway
Relocation and T-Hanger Taxiway, were required in order for the
airport to meet federal design standards.
The projects that the Airport Authority are proposing for the
immediate future include a land acquisition of 34 acres which is
needed to enhance aircraft operational safety during approach to
the airport, construction of a 16-unit T-Hanger, and upgrading
the terminal apron lights.
6. Sanitation Authority Projects (Not funded by the General
Fund)
The Sanitation Authority is proposing two projects. They
include four Water Transmission Lines and two Water and Sewer
Lines. The Water Transmission lines will include providing
service to Miller Heights, BUfflick Heights, Westview subdivi-
sion, and Route 50/Victory Road. The Water and Sewer Line
project will provide service to a portion of Route 522 South and
Boundary Lane. The Sanitation Authority Projects will not be
funded directly through the CIP. These projects receive
their funding through user fees.
7. Public Works Projects (Not funded by the General Fund)
The Public Works Department is proposing seven projects. They
include:
Closure of Cells A and B, Phase I
Landfill Development - Cell D, Phase I
Landfill Development - Cell A, Phase II
New Compactor site
Leachate Treatment Facility
New Composting/Waste Inspection Facility
Expansion of citizen's convenience Area
The Landfill project and the two cell development projects are
all projects that the Landfill is required to undertake in order
to comply with regulations imposed by the Department of Environ-
mental Quality. The New Compactor site project will be funded
through the CIP. Funding for the six remaining Landfill pro-
jects are provided through the Landfill Enterprise Fund.
PROJECT FUNDING
The projects included in the 1995-96 Capital Improvements Plan
have a total cost of $42,218,462. If all projects are undertak-
en, Frederick County will contribute $23,528,806 over the five
year period of 1995-2000. This total does not include the
interest from any debt service. By adding the projected debt
service of $10,724,906, the total county contribution of the
approved projects comes to $34,253,712. This total does not
include any costs associated with the School Board's request for
a Transportation/Maintenance/Central Warehouse facility, or the
new elementary school bond issuance approved by the Board of
Supervisors in January 1995.
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Proposed funding for the new County Offices will be obtained
either through a moral obligation bond or general obligation
bond.
School projects are funded through a combination of loans
from the Virginia Public School Authority and the Virginia
Literary Fund.
Sanitation Authority projects will be funded by the
Sanitation Authority working capital funds and Virginia
Resource Authority Revenue Bonds.
Landfill projects are funded by retained funds generated by
the landfill fees and coordinated by the Landfill Enterprise
Fund.
Funding for Parks and Recreation projects will come from the
unreserved fund balance of the County. The Bicycle Facility
project will be funded through a Recreational Access Fund
grant, an ISTEA Transportation Enhancement Program grant,
and a 20% match from the general fund. The Parks and
Recreation Commission will actively seek private sources of
funding or cooperation for projects not funded by the
county.
Funding for a Frederick county Library could include a
contribution from the County general fund, a bond, donation
of land, and substantial fund raising efforts by the Library
Board.
The following citizens appeared before the board to
speak to the Capital Improvements Plan:
Todd Shenk, Gainesboro District, stated that he knew of
seventeen people that had planned on speaking, however due
to tonight's weather conditions were unable to be present.
He further stated that he had a petition with 379 signatures
of those opposed to the proposed closing of the Gainesboro
Elementary School.
Stan Zuckerman, Gainesboro District, is opposed to
having the Gainesboro Elementary School closed as he feels
the children who are currently attending this school are
getting a good education and he asked the board to please
remove this item from the CIP list.
Mike Webber, Stonewall District, has many concerns with
the CIP, one being that he does not want the Old Kline
School building reverted back to an elementary school. He
feels the 68,000 square foot building that is scheduled to
be built adjacent to the one on North Kent Street is too
large and is not needed. He further feels that parking will
be a problem when this buildinq is built. He further asked
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the board members to listen to the residents of the stonewall
community as far as the building of a new elementary school. He
is opposed to the enlarging of the high schools as this would
move them up to another league in sports, which means the
students would have to travel much further in order to be able
to participate in league sports.
Mr. Longerbeam asked Mr. Malcolm what the current enroll-
ment is at Robinson Elementary School.
Mr. Malcolm replied approximately 240 students.
Mr. Ellington stated that he and School Board Member Joe
Headley would be attending a meeting of the Gainesboro citizens
to receive their comments about the future of Gainesboro School.
Mr. Orndoff asked where the Gainesboro Students would be
transferred to.
Mr. Dick stated that it was his understanding they
would be absorbed at other school locations.
Mr. Malcolm explained that they would be transferred to the
school closest to them, and that this is a business decision.
This plan will be discussed further at the public hearing
on the budget scheduled for March 28, 1995 at 7:15 P.M.
UPON MOTION MADE BY JAMES L. LONGERBEAM, SECONDED BY
CHARLES W. ORNDOFF, SR., THERE BEING NO FURTHER BUSINESS TO COME
BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED.
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