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January 25, 1995 Regular Meeting 179 A Regular Meeting of the Frederick County Board of Supervi- sors was held on January 25, 1995, at 7:15 P.M., in the Board of supervisor's Meeting Room, Frederick County Courthouse, Loudoun street Mall, Winchester, Virginia. PRESENT: Richard G. Dick, Chairman; W. Harrington smith, Jr., Vice-Chairman; James L. Longerbeam; Robert M. Sager; Jimmie K. Ellington; and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Ewart Wyle of the First Christian Church. ADOPTION OF AGENDA Mr. Riley requested an executive session under 2.1-344 A(5) of the state code for discussion of an industrial client pros- pect. Mr. Dick requested an update on joint agreements, and noted that Mr. Ziegler would not be present at this meeting due to a prior commitment. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the agenda was adopted as amended by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye TIMOTHY W. SMEDLEY NAMED EMPLOYEE OF THE IIONTH FOR JANUARY 1995 Mr. Longerbeam asked Timothy W. Smedley, deputy with the Frederick County's Sheriff's Department, to come forward at this time to receive his award. CONSENT AGENDA Mr. Riley suggested the following tabs be approved under consent agenda: 1. Road Resolution - Darville Subdivision - Williams Place - Tab Gi 2. Code and Ordinance Committee Report - Tab H; 3. Personnel Committee Report - Tab Ii 80 4. Finance Committee Report - Tab J. Mr. Dick requested that number 1 under the Finance Committee Report be pulled for board discussion. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the consent agenda was adopted as noted above by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye CITIZEN COMMENTS Mr. Kenneth Y. Stiles, Stonewall District, addressed an article that had appeared in the October 29, 1994 issue of the Northern Virginia Daily concerning the on going discussions between the city and county with regard to consolidation, he would like to raise the "red" flag. The article referred to comments made by Winchester Mayor Gary Chrisman, wherein he stated that the area between Clearbrook and Middletown could be looked at as an Urban area and a special tax could be assessed for special services. He feels this needed to be resolved right now before it goes any further. GARY KEYSER. SUPERINTENDENT. WHITE POST CORRECTIONAL UNIT - NOT PRESENT AT MEETING MARY BRAGG APPOINTED TO SHAWNEELAND SANITARY DISTRICT ADVISORY COMMITTEE Upon motion made by James L. Longerbeam, seconded by W. Harrington Smith, Jr., Mary Bragg was appointed to the Shawnee land Sanitary District Advisory Committee to fill the vacancy of Richard Osterfeld who resigned. This term will commence on January 25, 1995 and terminate on June 30, 1996. Mr. Longerbeam stated that he would like to discuss the current resident/non resident issue with regard to membership 0 the Shawneeland Sanitary District Advisory Committee. Mr. DiCK etatea tbat be coula not support bavin9 nine non-resident members serving on this council. Mr. Longerbeam agreed, he thought perhaps one-third or three would be a fair representation. 181 Mr. smith stated that he felt only current residents should serve, resident property owners. Mr. Ellington stated that he felt Mr. Longerbeam's sugges- tion was reasonable, as he did feel non-residents should have representation. Mr. Longerbeam moved and Mr. Ellington seconded to allow three non-resident members to serve on the advisory council. Mr. George LUdwig, president of council, addressed the board and explained the percentages of non residents and also the amount of lots within Shawnee land unimproved as well as improved. Mr. smith stated that if this is approved, as presented by Mr. Longerbeam, he wanted to be sure that any non resident appointed to serve on this council is current and up to date with all their taxes. Mr. Dick inquired about percentages as far as amounts owed on taxes, residents as well as non residents. Mr. Ludwig explained that he did not have that information available at this meeting. He did note that there were 2350 cards mailed out concerning the issue of representation and the figures came back stating that non residents should be allowed to serve on the council. The issue of how the ballots were counted and exactly what the figures were was discussed with Gail Swiger of Shawneeland who assisted with the counting, however she stated that she did not have the exact numbers with her. The above motion was defeated by the following recorded vote: Richard G. Dick - Nay w. Harrington Smith, Jr. - Nay James L. Longerbeam - Aye Robert M. Sager - Nay Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Nay ROBERT CLEAVER APPOINTED TO HANDLEY LIBRARY BOARD Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, Robert Cleaver was appointed to the Handley Library Board. The term will be determined at a later date upon approval of the joint agreements by the city and county. 182 The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye JOINT AGREEMENTS - APPROVED Mr. Riley presented these agreements to the board. With the approval of the Memorandum of Understanding (MOU) membership on various boards/commissions changed for both the city and county. Because of the nature in which these boards and commissions were formed, the approval of resolutions are required to do same. Therefore, we are presenting the followin for the boards approval: (1) Winchester-Frederick County Economic Development Commission Concurrent Resolution of the Common Council of the City of Winchester and the Board of Supervisors of Frederick County to Amend the Agreement Creating the Winchester-Frederick County Economic Development commission (see Attachment 1) The city presented this resolution to the Common Council of the City of Winchester on January 10 and was approved. This resolution amends the EDC agree- ment to allow the county to add two members to the commission as agreed to in the MOU dated December 14, 1994. (2) Frederick-Winchester Service Authority Concurrent Resolution of the Common Council of the City of winchester and the Board of Supervisors of Frederick county to Amend the Articles of Incorpora- tion of the Frederick-Winchester Service Authority (see Attachment 2) The city presented this resolution to the Common Council of the City of Winchester on January 10 and was approved. This resolution amends the Service Authority agreement by allowing the city to add two members to the authority as agreed to in the MOU. If approved by the governing bodies, this resolution wil need to be submitted to the State corporation Commis- sion for final approval. ***For Information only*** ( 1) Handlev Library Aareement The agreement as drafted by Trish Ridgeway is in Mark Flynn's office for review and recommended changes if needed. The Common Council of the City of Winchester is required to amend their city ordinance before they are allowed to act on the agreement itself. Mr. Flyn has addressed some concerns with the agreement and will provide same as soon as possible. He has indi- cated that it may be in February before an agreement can be finalized for approval by the participatin9 jurisdictions. (2) Landfill Aareement 183 The latest version of the landfill agreement prepared by Attorney Robert T. Mitchell is also in the city attorney's office for review. He has indicated that a resolution may have to be approved by the participat- ing localities based on the agreements that were approved in the past. He will provide us this infor- mation once he has been able to study this matter further. (3) Winchester Reaional AirPOrt Authority The resolution requesting the amendment to the Winchester Regional Airport Authority was passed by the counties of Clarke, Shenandoah, and Frederick, and the City of Winchester. Warren County did not approve same. Attorney Mark Flynn has submitted the approved resolution to the General Assembly which, if approved, will amend Chapter 687 of the virginia Acts of Assem- bly - 1987, Section 5, and will allow the county's representation to change from two to four members as agreed to in the MOU. Once the above actions are taken, this will hopefully finalize the joint agreements with the exception of the E911/Central Dispatch joint venture. CONCURRENT RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF WINCHESTER AND THE BOARD OF SUPERVISORS OF FRRIllnUCK COUNTY TO AMEND THE AGREEMENT CREATING THE WINCHESTER-FREDERICK COUNTY ECONOMIC DEVELOPMENT COMMISSION WHEREAS,by concurrent resolution of the Common Council of the City of Winchester, hereinafter City, and of the Board of supervisors of Frederick County, hereinafter county, dated January 12, 1982, the City and county established the Winchester-Frederick County Economic Development Commission; and WHEREAS, the County and city wish to amend the agreement to increase the County's membership by two (2). NOW, THEREFORE BE IT RESOLVED, that Section 2 - composi- tion, Appointment, Term, of the Resolution be amended to read as follows: 2. Composition. Appointment. Term The Economic Development Commission shall consist of nine members. The following bodies shall appoint members in the numbers shown to the Commission: Appointing Body Members a. Winchester City Council 1 b. Frederick County Board of supervisors 3 c. Winchester City Planning Commission 1 d. Frederick County Planning Commission 1 e. Winchester Industrial Development Authority 1 f. Frederick County Industrial Dev. Authority 1 The ninth member shall be a representative of an industry in the Winchester-Frederick county area and shall be appointed by the other Commission members. The two new members representing Frederick County shall be appointed for one and two year terms, respectively. otherwise, all members shall serve three year terms, commencing on February 1 including January 31. Current members shall serve the remainder of their terms. ADOPTED by the Common Council of the City of Winchester on this day of 1995. 184 ADOPTED by the Board of Supervisors of the County of Frederick on this day of ,1995. Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, the above resolution was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye CONCURRENT RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF WINCHESTER AND THE BOARD OF SUPERVISORS OF FREDERICK COUNTY TO AMEND THE ARTICLES OF INCORPORATION OF THE FREDERICK -WINCHESTER SERVICE AUTHORITY - APPROVED WHEREAS, by concurrent resolution of the Common Council of the City of Winchester (the City) and of the Board of Supervi- sors of Frederick County (the Count) and a certificate of incorporation issued by the State Corporation commission, pursuant to the Virginia water and Sewer Authorities Act (the Act), the Frederick-Winchester Service Authority (the Authority was incorporated as a public body politic and corporate in 1974 and WHEREAS, by a concurrent resolution of the Common Council of the City and the Board of Supervisors of the County and a certificate of ArtiCles of amendment issued by the state Corpo- ration Commission the Articles of Incorporation of the Authorit were amended in 1985 and 1987, and WHEREAS the City and the County desire to amend the amende' Articles of Incorporation of the Authority concerning the membership of the Board of Directors of the Authority. NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Winchester and the board of Supervisors of Frederick County, in separate meetings that the Articles of Incorporation of the Frederick-Winchester Service Authority be amended in the following manner. (This is on file in the Office of the County Administrator) . Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, the above resolution was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye UPDATE PROVIDED ON COUNTY-CITY AGREEMENTS Mr. Longerbeam stated that a joint meeting was held this past Friday, with many areas and ideas being discussed such as the appointment of both city and county citizens to study the possibilities of mergers, consolidation, etc. He recalled the remarks made by Mr. stiles earlier, under citizen comment, and basically felt that the county has the 185 population numbers and this will prevail on that particular area of discussion. Mr. smith stated that it concerned him that the city has done nothing about their appointments to this committee. Mr. Longerbeam explained that a lot of criteria will have to be decided upon. Mr. Dick asked if these guidelines can be drawn up by Mr. Longerbeam, Mr. Smith and Mr. Riley in order that the rest of the board members might review them, as he thought the entire board needs to be included in on this. Mr. Orndoff questioned why the board had to wait on Rich- mond. Mr. Dick explained. Mr. Sager questioned how the Handley Library formula would work as far as capitol expansion etc. is concerned. RESOLUTION AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY (VPSA) WITH RESPECT TO THE SALE OF $4.000.000 SCHOOL BONDS - APPROVED Upon motion made by W. Harrington smith, Jr., seconded by James L. Longerbeam, the following resolution was approved: WHEREAS, the Frederick county School board and the Board of Supervisors ("Board") of the County of Frederick, Virginia ("County") have determined that it is advisable to contract a debt and issue general obligation bonds of the County in an amount not to exceed $4,000,000 to finance certain capital improvements for public school purposes ("Bonds") and to sell the Bonds to the Virginia Public School authority ("VPSA")i NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA: 1. The County Administrator is authorized and directed to submit an application to the VPSA in order to sell the Bonds to the VPSA at the 1995 Spring VPSA bond sale and to take such other action as may be necessary to issue the Bonds. 2. This resolution shall take effect immediately. Adopted by the Board of Supervisors of the County of Frederick, Virginia on January 25, 1995. The above resolution was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye Planning Commission Business Public Hearinq: 186 CONDITIONAL USE PERMIT. 1012-94 OF MARK ANDERSON AND JAMES CASE FOR A VETERINARIAN HOSPITAL WITH OFFICE SPACE. THIS PROPERTY IS IN TIlE STONEWALL DISTRICT AND IDENTIFIED AS PIN 44-A-100. THIS PROPERTY IS LOCATED AT 667 WALTER'S MILL LANE (ROUTE 8361 - DENIED Mr. Wayne Miller, zoning administrator, presented this request noting that the planning commission as well as staff recommended approval with conditions. Tina Bragg, adjacent property owner, appeared before the board to express her opposition to this request, noting that he main concern is the road, the terrible condition that it is in and only gets worse due to all the traffic that is created by cars traveling back and forth to the kennel, and she requested, if approved, that a restriction be put on the hours of opera- tion, as this road is not made to handle this amount of traffic Mark Anderson explained to the board that he has asked repeatedly over the years about having this road resurfaced. H further explained that no business is conducted after 5:30 P.M. with the exception of Wednesday nights when it is open until 8:00 P.M. Mr. Smith asked Mr. Anderson about the hard surfacing of the road. Mr. Anderson replied that he has spent at least $40,000 of his money in repairs to this road. Mr. Smith stated that it was his understanding that the Andersons were there first and the other residents knew that a kennel existed at this location before they built their homes. Mr. Longerbeam asked if animals were also groomed at this site. Mrs. Anderson replied yes, and explained that there was more than one septic system and explained how the septic was separated. Mr. Smith asked what the traffic count was on this road. Mrs. Anderson replied that it varied. Mr. Kenneth stiles, Stonewall District, referred to an earlier site plan for this property and the problems that existed then, and he was not in favor of using state funds to 187 maintain this road, and finally this operation had been operat- ing without a permit. Mrs. Anderson stated that she was told by a county employee that a permit was not needed. Mr. Miller stated that he did not agree with that state- ment. Mr. Orndoff moved to deny and Mr. Sager seconded the motion. Mr. smith was upset by this motion stating that the county is always looking for free enterprise to operate in the county and he felt this is an injustice to the Andersons. Mr. Orndoff stated that he voted for denial based on the fact that the proper license was not obtained. Mr. smith stated that he felt the staff person in planning gave incorrect information, this is not the Andersons fault. Mr. Orndoff explained that he did not understand about the permit not being obtained and thus the reason for his motion, but now that the license issue has been explained he will withdraw his motion. Mr. Sager withdrew his second. Mr. Longerbeam offered an addendum to the motion along with seconding the motion. He feels the addendum should state that there be no more than two days of veterinarian service, and no further expansion of this business be allowed at this location. Mr. Smith disagreed with this. He felt if the Andersons wanted to expand their business at a later date then they could come back and request an additional CUP. Mr. Ellington stated that he too disagreed with this addendum. The planning commission had conditions they had placed on the CUP, and he feels this is what the board should be voting on. He does not feel the board should tie the Andersons hands to what might happen down the road. The above amended motion was denied by the following recorded vote: Richard G. Dick - Nay w. Harrington smith, Jr. - Nay James L. Longerbeam - Aye Robert M. Sager - Nay S8, Jimmie K. Ellington - Nay Charles W. Orndoff, Sr. - Aye Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., conditional use permit #012-94 was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye 1995 UPDATE OF THE FREDERICK COUNTY COMPREHENSIVE POLICY PLAN - ACCEPTED AS INFORMATION Mr. Kris Tierney, assistant planning director, presented the county comprehensive policy plan highlights to the board. Mr. Sager and Mr. Ellington complemented the planning commission and staff on this plan as they knew a lot of thought and work had gone into it. Mr. Ellington did request that Route 81 be looked at separately. There was no public input. Upon motion made by Robert M. Sager, seconded by James L. Longerbeam, the updated county comprehensive policy plan was accepted as presented by the planning department as information at this time by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye End of Public Hearings: ROAD RESOLUTION - DARVILLE SUBDIVISION - WILLIAMS PLACE - APPROVED UNDER CONSENT AGENDA CODE AND ORDINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Code and Ordinance Committee met on Monday, January 9, 1995, 4:00 P.M., in the Conference Room of 107 North Kent Street. Present were Chairman of the Committee Jimmie K. Ellington, committee members Robert M. Sager and Stephen G. Butler. Also present were Board of Supervisor's Chairman Richard G. DiCk, Commonwealth's Attorney Lawrence R. Ambrogi, Treasurer C. William Orndoff, Jr., County Administrator John R. Riley, Jr., ana commissioner of the Revenue Ellen E. Murphy. committee members Patricia Scheder and Susan French were absent The committee submits the following: Items Reauirinq Action 189 Discussion of Free Decals for Disabled Veterans The committee reviewed the attached ordinance from the city of Winchester with reference to free decals for disabled veterans. The treasurer informed the committee that the state code requires localities to issue county decals for disabled veterans under the same guidelines used to issue state license plates for disabled veterans. The committee recommends that the Frederick County Code be amended to allow for same. Noise Ordinance The committee reviewed the draft noise ordinance as attach- ed and recommends approval with the time of enforcement being changed from 9 p.m. to 10 p.m. and recommends that a public hearing be scheduled for the second board meeting in February. Non Action Items Taxation on Tractor-Trailers Reduction of personal property taxes on over-the-road equipment for truckers was discussed. Ellen Murphy presented the attached information on potential revenue losses if the personal property tax rate on over the road truckers equipment was changed from $4.25/$100 to $2.00/$100. A lengthy discussion followed with reference to changing state enabling legislation on behalf of truckers business trying to amend the Frederick County Code. It was the consensus of all in attendance that the committee wait and see what legislation, if any, is being proposed by the General Assembly in this session as far as changing state enabling legislation. Volunteer Fire and Rescue Personnel Personal Prooertv Tax ExemDtion Ellen Murphy notified the committee that the current exemption being offered through the Frederick County Code for fire fighters was invalid and that the code would need to be changed in order to provide relief for volunteer fire fighters. The county administrator was authorized to draft same for public hearing at the second board meeting in February. Unlicensed Subcontractors Supervisor Jimmie Ellington brought to the committee a concern he had received from a constituent with reference to subcontractors doing business in Frederick County that did not have a valid Frederick County business license. The county administrator was directed to work with the Frederick County building official and provide information to the commissioner of the revenue on a monthly basis as to subcontractors doing work in Frederick County. PERSONNEL COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Personnel Committee met on Thursday, January 19, 1995, at 8:30 A.M. in the County Administration Building Conference Room with the following members present: James L. Longerbeam, Chairman, Jimmie K. Ellington, Tonie Wallace, Robert s. Gordanier, John R. Riley, Jr., Richard Dick and Ann K. Kelican. Leonard Newcome was absent. The Committee submits the following report and recommenda- tions to the Board of supervisors for consideration: Reauest From Public Works Director Ed Strawsnvder to Hire a Full-time Mainten~pce Mechaniy Mr. Ed Strawsnyder appeared before the Committee and requested approval to hire a full-time maintenance mechanic at a Range 10, $18665-21594, to oversee the maintenance of county 190 buildings and supervise the custodial staff. This position would replace two current part-time positions in the Public Works Department. No additional County money is needed to fun this request. The Committee recommends approval of this reques and a budget transfer in the amount of $24,200 from budget Category 42030-1005 to Budget Category 43010, Maintenance Mechanic ($16000) and Extra Help Overtime ($8200) to fund the remainder of FY 1994-95. FINANCE COIUlITTEE REPORT - APPROVED UNDER CONSENT AGENDA WITH EXCEPl'ION OF HUMBER 1 The Finance Committee met in the First Floor Conference Room at 107 North Kent street on January 18, 1995 at 8:00 a.m. Present were: Committee Chairman W. Harrington Smith, Jr.; Committee members James L. Longerbeam, John P. Good, Jr., Kitt Nicholas, and Henry Buettner. Also present were John R. Riley, Jr., Cheryl B. Shiffler, Jennifer L. Place, C. William Orndoff, Jr., and Richard G. Dick. The agenda items are as follows: The Count v Administrator Reauests a General Fund Supple- mental Appropriation in the Amount of $15.000 - Approved This amount is needed to cover the attorney fees anticipa ed in finalizing the Winchester/Frederick Voluntary Settlement Agreement process. Additional local funds are necessary. See attached memo, p. 1. The committee recommends approval. Mr. Sager asked if there are any additional costs over and above this amount. Mr. Riley replied that he did not think so. Mr. Orndoff asked if the county attorney could have handl this matter. Mr. Riley replied no he did not think so, as annexation issues can be quite involved and that is the reason Mr. Cranwel was hired as this is his field of expertise. Mr. Ellington moved to approve and Mr. Longerbeam seconded the motion. The above motion was approved by the following recorded vote: Richard G. Dick - Nay W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Nay Mr. Dick stated that he did feel a certain amount of this could have been handled by the county attorney. The Handley Librarv Director Reauests a General Fund Supplemental Appropriation in the Amount of $4.734 This increase is a result of the Winchester-Frederick County Joint Finance Committee. Additional local funds are 191 necessary. See attached memo, p. 2-4. The committee recommends approval. The Frederick Countv Treasurer Reauests a General Fund Supplemental Appropriation in the Amount of $20.595.74 This amount is needed to fund a satellite office within the DMV. Of this amount, $19,595.74 is needed for salary and fringes for an employee to run this office and $1,000 is needed for office equipment. Office equipment was originally estimated to be $4,000, however, the remaining $3,000 can be absorbed within the Treasurer's budget. Additional local funds are necessary. See attached memo, p. 5-11. The committee does not recommend approval. The Reaional Jail Administrator Requests a Jail Fund Supplemental Appropriation in the Amount of $2.241.27 This amount is a reimbursement from Account for expenses that were incurred. funds are needed. See attached memo, p. recommends approval. the Inmate Canteen No additional local 12-13. The committee The Reqional Jail Reauests a Jail Fund Supplemental Appropriation in the Amount of $9.296.14 This amount represents an insurance reimbursement for lightning damage and is requested that $433.00 be placed in 11-3301-7007-00 ADP Equipment and $8,863.14 be placed in 11-3301-3004-01 Repair and Maintenance - Equipment. No addi- tional local funds are needed. See attached copy, p. 14. The committee recommends approval. The Director of the Division of Court Services Reauests a Court Services Budaet Transfer in the Amount of $2.405 This amount represents half of a left-over balance after purchasing a van and belongs to Program 2111. No additional local funds are needed. See attached memo, p. 15-19. The committee recommends approval. The School Board Finance Director Reauests a School Operatina Fund Supplemental Appropriation in the Amount of $155.410.11 This amount represents additional revenue expected, there- fore, expenditure line items need to be adjusted to reflect this increase. No additional local funds are needed. See attached memo, p. 20-23. The committee recommends approval. ** FOR INFORMATION ONLY ** 1. Kitty Nicholas requested that the 1995-96 budget information regarding Northwestern Workshop, Inc. be forwarded to the Finance committee, p. 24-27. HIRING FREEZE IMPOSED BY BOARD OF SUPERVISORS Mr. Dick stated that in light of not knowing what will come out of Richmond, as a result of the General Assembly actions, as well as that of the Governor he would like to see a freeze imposed on hiring and spending within the county departments. The board members were in agreement with this. Mr. Riley asked for point of clarification in the areas of Emergency Services, i.e., jail, fire & rescue, and sheriff. 192 Mr. smith replied that his understanding was that no new employees would be hired, if a position is vacated, then that may be filled, but otherwise no additional employees will be hired. Mr. Sager stated that he thought we were already in a hiring freeze. Mr. smith moved to approve and Mr. Ellington seconded the hiring freeze as discussed above. The above motion was approved by the following recorded vote: Richard G. Dick - Aye w. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Jimmie K. Ellington, seconded by Robert M. Sager, the board retired into executive session in accordance with the Code of Virainia, 1950, as amended, section 2.1-344, Subsection A(5) to Discuss Industrial Prospects. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by W. Harrington smith, Jr., seconded by Robert M. Sager, the board withdrew from executive session. The above motion was approved by the following recorded vote: RiChard G. DiCk - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charle5 W. Ornaott, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by W. Harrington smith, Jr., seconded by Charles W. Orndoff, Sr., the board reconvened into regular 193 session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was approved by the following recorded vote: Richard G. Dick - Aye W. Harrington Smith, Jr. - Aye James L. Longerbeam - Aye Robert M. Sager - Aye Jimmie K. Ellington - Aye Charles W. Orndoff, Sr. - Aye FRANK SPURR RECOGNIZED BY CHAMBER OF COMMERCE AS OUTSTAND- ING CITIZEN FOR 1994 Mr. Dick offered his congratulations to Frank Spurr for the honor bestowed upon him at the annual Chamber of Commerce Dinner held last evening. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, THERE BE NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THIS ADJOURNED. 7 " 7