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HomeMy WebLinkAboutJanuary 24, 1996 Regular Meeting 468 A Regular Meeting of the Frederick county Board of supervisors was held on January 24, 1996, 7:15 P.M., in the Board of supervisor's Meeting Room, Frederick county Court- house, Loudoun Street Mall, winchester, virginia. PRESENT: James L. Longerbeam, Chairman; W. Harrington smith, Jr., Vice-Chairman; Richard C. Shickle; Robert M. Sager; Margaret B. Douglas; and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Ewart Wyle, Jr. of the First Christian Church. ADOPTION OF AGENDA Mr. Riley asked if Tab L could be heard before Tab K. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the agenda was adopted as amended. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested that the following tabs be approved under consent agenda: 1. Master Development Plan - Dr. Raymond Fish - Tab H; 2. subdivision Application - Aerocenter Business Center - Tab I; 3. Subdivision Application - S&S Development (Rite Aide) Tab J; 4. Finance Committee Report -, Tab M. CITIZEN COMMENTS No one appeared before the Board at this time. MINUTES 469 Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the minutes of the special Meeting of December 29, 1995 were approved as presented. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye DR. IIORll1l1m KHODR. DIRECTOR. LORD FAIRFAX HEALTH DISTRICT. ADDRESSED THE BOARD Dr. Mohamed Khodr appeared before the Board at which time he introduced additional health department staff that were in attendance. He presented each Board member with a report on Local Health Department Programs and Services for October, 1995. Dr. Khodr addressed the following three areas with regard to the health department: 1. For the Board to make it mandatory for animal owners to have their animals receive shots against rabies. 2. Feels county really needs to improve on pre-natal care issue. 3. Transportation is a big problem in Frederick county for those citizens that need to get to the health department and have no means of transportation. Committee ADpointaents: JAMES L. LONGERBEAM AND SUPERVISOR ROBERT II. SAGER AP- POINTED TO LORD FAIRFAX PLAHHING DISTRICT COMMISSION JAMES L. LONGERBEAM TO SERVE AS AN ALTERNATE ON C-F-W- REGIONAL JAIL BOARD FREDERICK S. VOHDY APPOINTED TO CHAPTER 10 BOARD TO FILL UNEXPIRED TERM OF TODD CONNOR Upon motion made by Robert M. Sager, seconded by Richard C. Shickle, Frederick S. Vondy was appointed to the Chapter 10 Board to fill the unexpired term of Todd Connor. This term will expire on December 31, 1997. This is a four year appointment. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye 470 Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye JOYCE CARDEll REAPPOINTED TO EXTEIISIOH ADVISORY COMMITTEE Upon motion made by Richard C. Shickle, seconded by Charles W. Orndoff, Sr., Joyce Carden was reappointed to the Extension Advisory Committee from Gainesboro District. This term will expire on January 24, 2000. This is a four year appointment. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye HAROLD G. HICHOLS REAPPOINTED TO EXTEIISIOH ADVISORY COMMITTEE Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., Harold G. Nichols was reappointed to the Extension Advisory Committee from Opequon District. This term will end of January 24, 2000. This is a four year appointment. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CHRRYL C. SWARTZ REAPPOINTED TO PARKS AND RECREATIOH COMMISSIOH mOil SHAWNEE DISTRICT Upon motion made by W. Harrington Smith, Jr., seconded by Margaret B. Douglas, Cheryl C. Swartz was reappointed to the Parks and Recreation Commission as the representative of Shawnee District. This term will expire on January 24, 2000. This is a four year appointment. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye . W. Harrington smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye CharlesW. Orndoff, Sr. - Aye 471 ...uuuE K. ELLIHGTOH APPOIIITED TO PLAlfHIHG COMMISSIOH FROM GADfESBORO DISTRICT Upon motion made by Richard B. Shickle, seconded by Robert M. Sager, Jimmie K. Ellington was appointed to the Planning commission from Gainesboro District to fill the unexpired term of Richard Shickle who is now serving on the Board of Super- visors. This term will expire on February 8, 1997. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye ROBERT P. 1I0WERY REAPPOIIITED TO TRANSPORTATIOH COMMITTEE FROlI OPEOUOH DISTRICT Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., Robert P. Mowery was reappointed to the Transportation Committee from Opequon District. This is a four year term. The term will expire on January 24, 2000 The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CHAIU.RS S. DEHAVEH. Jr. REAPPOIIITED TO PLAlfHIHG COMMISSIOH FROll STOHEW1H.T. DISTRICT Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, Charles S. DeHaven, Jr., was reappointed to the Planning Commission from Stonewall District. This term will commence on February 12, 1996 and expire on February 12, 2000. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 472 BRENDA DIRRT.. GYPSY lIOTH COORDDiATOR. ADDRR~SED THE BOARD RE: ANNUAL UPDATE ON THE GYPSY lIOTH PROGRAM Brenda Diehl, gypsy moth coordinator, appeared before the Board and presented her annual update on the gypsy moth program outlining to the Board what the county could expect in the coming year with regard to gypsy moth. PLAliHIHG COMMISSION BUSIIfESS PUBLIC HF.ARTNGS: PUBLIC lIRAlUNG - CONDITIOIfAL USE PERIIIT APPLICATIOIf #012-95 OF EDWARD SUTPHIN FOR A COTTAGE OCCUPATION FOR SlIALL ENGINE REPAIR. THIS PROPERTY IS LOCATED AT 1179 HUDSON ROAD AND IS IDENTIFIED WITH PIN 86-2-9 IN THE OPEOUON DISTRICT - APPROVED AS AMEHDED Mr. Wayne Miller, zoning administrator, appeared before the Board to present this request, noting that the Planning commission and staff recommended approval with conditions. Mr. Sutphin appeared before the Board on behalf of his request at this time. Mr. Smith stated that based on the pictures he has seen of this site he feels it is a real disaster area, and asked Mr. Sutphin how soon he planned to clean it up. Mr. Sutphin replied that he plans to be in compliance by the time allotted him by Mr. Miller. No one else appeared before the Board to address this conditional use permit application. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., conditional use permit #012-95 of Edward Sutphin was approved as presented with conditions as noted. Mr. Longerbeam asked that the Board be made aware of when Mr. Sutphin is in compliance with the clean up as well as the other conditions prior to the permit being issued. The above motion was approved, as amended, by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 473 PUBLIC lIRARTWG - COHDITIOIiAL USE PERMIT APPLICATION #013-95 OF THE HATIOHAL IIUMAHE SOCIETY FOR A CllAHGE IN USE AHD AM ADDITION TO AM EXISTIHG KEHJrIEL (ABERDRRIf ACRES). THIS PROPERTY IS LOCATED OM THE NOR'l'H SIDE OF ROUTE 836 (WALTERS MILL ROAD). STEPIUSlfSON. AHD IS IDENTIFIED WITH PIN U-A-100 IH THE STONEWALL DISTRICT - TART.1m Mr. Wayne Miller, zoning administrator, presented this request to the Board noting that the Planning commission and staff recommended approval with conditions. Mr. Sager referred to a letter of November 30 and asked who does have jurisdiction over the animal waste, and makes sure it is disposed of properly. Mr. Orndoff inquired about the five extra buildings and whether or not the Health Department would require permits for these buildings. Mr. Miller noted that the Health Department would be reviewing the site plans. Mr. Mike stivers, attorney, representing the petitioner, appeared before the Board to explain why The National Humane Society had selected this area of the county and also explained to Mr. Sager that EPA is the agency that regulates the animal waste. He further addressed the concerns that had been ex- pressed by Mrs. Bragg with regard to the increased traffic on this road should this request be granted. He stated that he had a package available to any citizen that might be interested in The National Humane Society and their operation. Mr. smith asked about cats being brought to this location. Mr. stivers explained that they would come from different areas, not necessarily Frederick County. Mr. smith asked how the cats would be housed or caged. Mr. stivers stated they would not be caged. Mr. Sager asked if anyone from EPA or anyone else ever performed any type of inspection or do any policing of the facility. Mr. stivers replied no. Mr. Longerbeam asked how the animal waste would be stored prior to going to the landfill. 474 Mr. stivers replied it would be stored, as needed. Mr. Longerbeam asked what happens to the cats that die. Mr. stivers replied that they are sent to a crematory, this is contracted out as there is not one located on site. Mr. Longerbeam stated that he would be interested in knowing about the long term financing and funding assurances. Mr. Orndoff asked how many animals are at the Leesburg site. Mr. stivers replied none, only offices are located there, this would be the first site in Virginia. Mr. William Krupp, executive director of the society, appeared before the Board at this time to explain what happens with the animals from the time they are received at the location. When an animal is received at the Society site they become property of the Society. He explained how they receive their funds and that the facility located in Walton, New York is on seventeen acres and in two years the Society will have been in operation for fifty years. He further explained that under no circumstances would the animals be abandoned. Funds are received by direct mail and the society has been soliciting funds for approximately ten years. He explained that some of their funds are received from wills and Bequests, but direct mail is where the majority of their funding comes from. Mr. Longerbeam asked if they were associated with the Humane Society. Mr. Krupp replied no. Mr. Longerbeam explained to Mr. Krupp that he would like to have a copy of the Society's most recent financial statement. Mr. Krupp stated that he would be happy to supply each Board member with one. Mr. Shickle stated that he had some questions as to why the society would select this area, in light of the zoning issues, cost of the land, and the driving distance involved, not only from Loudoun county, but also Walton, New York. 475 Dr. James Casey, local veterinarian, addressed the Board to let them know what he has seen of this operation during the time he has been employed at Aberdeen Kennels, noting that he has only positive remarks about this operation. Mr. Harry Fadley, resident of Frederick County, appeared before the Board at which time he told of his experiences with the Society while adopting a dog from them, he found them to be very professional, and dedicated folks. He further stated that he feels this type of business would be a benefit to the county and that the Board should approve it. Mr. Shickle asked Mr. Fadley when he adopted his dog from the Society. Mr. Fadley replied within the last six months. Mr. Shickle stated that he was not aware of the fact that the Society was operating in any way at the kennel but it appears they have been, therefore he would like to ask someone from the Society a few questions. Mr. Shickle asked Mr. Krupp how long had the society been boarding animals at the Aberdeen Kennel and how many. Mr. Krupp replied approximately six months and 100 animals. Mr. Sager asked how the animals are transported. Mr. Krupp replied in various way, some are driven as far as the West Coast. Mr. Orndoff asked if this request is approved will the facility be closed in New York. Mr. Krupp replied no. Mr. Rick Fine, resident of Frederick County, appeared before the Board endorsing this facility coming to Frederick county. Mrs. Tina Bragg, county resident, opposes this request for various reasons, the main one being that she is a resident living on the same road as the Aberdeen Kennel. She feels with the increase in employees should the Society locate at this site, will only add to the traffic count and not help the overall condition of this road, which at this point is 476 everything but good. It will not help in the area of taxes as the Society would be tax exempt. She does not feel this would be a good thing for Frederick County. Mrs. Esther Boyd, county resident, opposes this opera- tion locating in the county as she does not agree with their philosophy on "no kill" with regard to the animals they house. She has seen this in other localities and feels that animals should be put down if it is warranted. Mrs. Cheryl Anderson, owner of Aberdeen Kennels, explained to the Board that the land is currently in land use therefore not that much would be lost in tax revenue. She pointed out the services that would be provided by the Society as well as revenue that would be generated through the payroll, etc. Mr. Orndoff explained that there were still some questions that he had not had answered therefore, he would move at this time to table this request. Mr. Shickle seconded the motion. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye w. Harrington Smith, Jr. - Nay Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye It was the consensus of the Board that this would be brought back to the Board at their next meeting on February 13, for further discussion by the Board members, but that no further public input would be received at that time. PUBLIC R1l:MUNG - REZONING APPLICATION #008-94 OF JAMES CARROLL '1'0 REZONE 2.81 ACRES FROM RP (RESIDENTIAL PERFORMANCE) '1'0 B2 (BUSDfESS GENERAL) WITH PROFFERS AS AMEIfDED SUBSEOUENT '1'0 THE PLAIfIfING COMMISSION MEETING OF DECEMBER 6. 1995. THIS PROPERTY IS LOCATED AT THE INTERSECTION OF CUSTER AVEIfUE AIfD PEMBRIDGE ROAD AIfD IS IDENTIFIED WITH PINS 64A-4-20A. 64A-10-A. AIfD 64A-10-B AIfD IS LOCATED IN THE SHAWNEE DISTRICT. (TABLED FROM BOARD OF SUPERVISORS MEETING OF JANUARY 10. 1996) APPROVED Mr. Kris Tierney, zoning administrator, presented this request to the Board, noting that additional proffers had been offered since this was heard by the planning Commission. 477 Mr. Longerbeam stated that he would not be participating i any discussion or vote on this rezoning request due to the fact that he is part owner of adjoining property. Mr. smith, vice Chairman, took over the chairmanship at this time. Mr. Sager asked for definition of "Food store". Mrs. Douglas asked if the right-of-way to pembridge Height was given by Mr. Carroll. Mr. Tierney replied yes. Mr. Sager asked if there was any type of agreement at that time. Mr. Tierney explained that would need to be addressed by the petitioner. The following citizens appeared before the Board to address this rezoning request: Mike Carroll, representing his father James Carroll, addressed the question about an agreement that was done quite some time ago. He explained that when the right-of-way was granted by his father, it was known at that time that at some time down the road there would be some type of development on the site in question. Mr. Smith asked about 15 of the proffers. (5) All permitted uses shall not be open to the public between the hours of 2:00 a.m. and 6:00 a.m. except for hotels, motels, banks, and other permitted uses approved only by the Board of Supervisors. Mr. Carroll explained this was done for the future. Reqina Rishawn, has problem with B-2 zoning in this area of 210 homes, feels it is not needed. Asked Board to please make a decision as this issue has been going on for fourteen months. Carol Kerns, feels this will have a big impact on all the residents in this area and it has upset everyone. Why wasn't B-2 zoning done before the residential area was approved. Bob Reqiabal, residents are very concerned about this. Jia Gibbons, questioned 15 of the proffers. He explained the last list of proffers the residents knew about was presented 478 at the meeting of December 14, 1995 and 15 was not included on that list. He asked the Board to give the homeowners the same consideration as they (Board Members) would like to be given if this were happening to them. Cary Kiable, questioned the last minute proffers. Feels that a commercial island should not be mixed with a residen- tial area. Nothing new has been offered and this should be denied. Kilton Baqeant, addressed the two subdivisions in this area that make up a number of residences and feels this rezoning is wrong. He further stated that there are currently enough businesses located at the entrances into winchester without adding any additional ones. Mr. swartz, wants this rezoning request denied. Feels the owner is making this request in order that the land be rezoned at the cost of 200 families in order that he can make a fast buck. Laura Fox, is opposed to this request. She had heard one statement made that said there was one alternative, build apartments. The other alternative as she sees it is do nothing with the land. She is opposed to the 2:00 a.m. to 6:00 a.m. time limit for businesses to be closed, this is not sufficient quiet time. Angela Bennett, disagrees with statements made by Mr. Carroll and Mr. Maddox with regard to the residents being kept abreast of what was going on. There have been a couple of meetings, but the citizens were not completely informed of what was being done. steve Fox, is concerned about crime in the area. He feels that when you have businesses such as those that have been mentioned as ones that could possibly be built at this location, your chances are greater for crime. He further stated that you are always reading in the local newspaper that crime is prevalent in these areas, as well as areas where townhouses are located. 479 Chuck Maddox, representing G.W. Clifford, explained that they have been involved in this project for a number of years assisting where they could and they feel the owners have tried to soften the impacts where they could. The time has come when a final decision with this issue must be decided upon. He understands that this is an emotional issue, without a doubt which happens when a piece of property is being requested to be rezoned commercial that adjoins a residential area. At this time he presented to the Board members an aerial photo of where the property in question is located. He addressed the fact that he feels, in his view, that this is the best location for a road to access Route 50 for at this time there is no good road to access Route 50. He realizes this will be sometime, however, there are hundreds of acres to the north of this location that are zoned RP and in time they will be developed. Mr. Sager asked if Mr. Carroll owned this property when the entrance to pembridge Heights was developed. Mr. Maddox replied yes which provided a fifty foot right- of-way. He further stated that Mr. Carroll knew at that time that the highest and best use of this property was commercial, however at that time he was not interested in pursuing it. Charles Bennett, President of Homeowners Association, stated that in reviewing the minutes of previous planning commission meetings, at which this matter was discussed, Kenneth stiles appeared at one of the meetings and confirmed that there was never an agreement to provide any change in zoning to this parcel of land as a result of Mr. Carroll granting a right-of- way through his property. He asked the Board to look very closely at everything that has transpired over the past fourteen months and especially at all the arguments that have been made against the rezoning of this property. He asked that a decision be made swiftly as the residents are tired of coming to all the meetings. Mr. Sager asked Mr. Bennett if he was aware of all the uses thi. property could be used for in the event it was not rezoned 480 as requested. Mr. Bennett replied yes. Mr. Carroll explained that this property does not lie along Route 50, rather it is VDOT right-of-way that VDOT has said Mr. Carroll could acquire once the zoning was approved. At that point the property will touch Route 50 so that will not be an issue. Mr. smith closed the public hearing at this time. Mr. smith stated that he had had meetings with some of the residents of Pembridge Heights in order to explain what is now and what use to be. Mr. Shickle stated that this was the most difficult item that he has had to deal with while serving on the planning commission. He felt early on that something was needed at the intersection that would hopefully help the traffic situation, but did not see how that could happen without some change in the zoning, some cooperation between the owner, developer and residents of the subdivision. His support for this rezoning is because he desperately wants to see something happen that is better than what is there now, not anything that is worse. Mr. Sager echoes Mr. Shickle's comments, as he has struggled with this request for a long time. He is really almost to the point where he would say to Mr. Carroll do with it what you want. He understands traffic as well as anyone and he too wants to see that intersection corrected and made safe, but does not know that he can support this rezoning at this time. Mr. Orndoff stated that when this was brought before the Board at an earlier time he voted against it, however he agrees with Mr. Shickle in that something needs to be done with this intersection. Upon motion made by Richard C. Shickle, seconded by Margaret B. Douglas, to approve rezoning application #008-94 of James Carroll. ~ ----~-- 481 Mr. Sager asked how the Board would know that the intersec- tion would be improved. Would VDOT improve the intersection. Mr. Riley replied no, that would be left up to the develop- er. The above motion was approved by the following recorded vote: James L. Longerbeam - Abstained W. Harrington Smith, Jr. - Nay Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye End of Planning Commission Public Hearings. THE MfURIIA1{l S GAVEL WAS RE'l'ORHED TO IIR. LONGERBEAII AT THIS ng JIASTER DRVRT nPMRN'l' PLAN CONSENT AGENDA DR. RAYIIOND FISH - APPROVED UNDER The applicant proposes to improve the existing commercial site through the construction of a road that will meet the Virginia Department of Transportation's Secondary Road Stan- dards, the installation of storm water management facilities, and the extension of public water from Martinsburg Pike. SUBDIVISIOH APPLICATIOH - AEROCENTER BUSINESS CENTER APPROVED UNDER COHSENT AGENDA This is a request to subdivide a 9.6150 acre tract into 4 lots. SUBDIVISIOH APPLICATIOH - S&S DEVELOPIIENT (RITE AIDE) APPROVED UNDER CONSENT AGENDA This is to subdivide a 3.648 acre tract into two lots with a minimum lot size being 1.50. 1996 COIIPREHENSIVE POLICY PLAN - DRAFT - RECEIVED AS INFORllATIOH Mr. Tierney, assistant planning director, addressed the Board noting that The Comprehensive Plans and Programs Committee and Staff have completed the update of the year's Plan. The Planning Commission has held a public hearing and has recommend- ed the updated Plan to the Board for adoption. He explained that much of the work consists of updating statistical information such as school enrollment and population figures. The committee has also made minor editorial 482 corrections where needed. Additional items that have been modified include the Sewer and Water Map and the Eastern Road Plan Map. The update to the Eastern Road Plan consists of eliminating a north-south and an east-west collector road that would split the Third Winchester Battlefield site and a couple of short, minor collectors that fed into these major collectors. He feels the most significant additions to the plan are the goals and action plan or the Battlefield preservation effort and goals and policies from the Round Hill Land Use Plan. The preservation information comes directly from the text of the Battlefield Plan that was produced by the Battlefield Task Force. The policies for the Round Hill Community come from the plan prepared by the Comprehensive Plans and Programs Committee produced after months of work and two community meetings in Round Hill. Mr. smith stated that the information received speaks to fifteen years, with the systems already failing, can the residents wait that long. Mr. Shickle stated that he has attended various meetings concerning this and feels staff has worked hard and put forth a tremendous effort, however he feels the job is not complete at this point, more work and research is needed. Mr. Longerbeam stated that he feels the same problem exist in the Stephenson area however he does not feel the county can put water and sewer in an area just to solve the failing septic systems. Mr. Watkins explained that he feels the Board and Planning commission need to talk about this. REQUEST OF VIRGINIA DEPARTIIENT OF TRANSPORTATION FOR WATER AND SEWER EXTENSION TO NEW HEADQUARTERS RECEIVED AS INFORllATION Mr. Tierney presented this information to the Board noting VDOT's desire to extend public sewer and water to their planned Winchester Headquarters site on Route 50. The issue was discussed by the Comprehensive Plans and Programs Committee at their December meeting. 483 A couple of issues were considered in relation to the request. First, the staff's interpretation of the location of the Sewer and Water Service Area Boundary is such that the VDOT parcel is adjacent to the boundary. As is often the case when looking at parcels near the boundary, it is difficult to deter- mine precisely where the line was intended to terminate. Staff believes that the boundary extends to the intersection of Route 50 and 803. The CPPC concurred with this interpretation. The CPPC's recommendation to the Planning Commission was that VDOT be permitted to extend sewer to their site. The committee also recommended that no additional parcels or uses, including VDOT, should be permitted to hook into the sewer line that is proposed to be extended under Route 50 to serve the planned Hardee's. The committee felt that VDOT should be encouraged to participate in efforts to extend the Merriman's Lane sewer line to Round Hill. The committee stressed that any requests for sewer within the Round Hill Community should be considered in light of the long range goals expressed in the Round Hill Land Use Plan. The Plan is quite specific in regarding the eventual extension of the sewer line at Merriman's Lane to serve the community. This line is the subject of an agreement between the Sanitation Authority and the City of Winchester which reserves capacity specifically for the Round Hill area. The committee felt that any proposed land uses that are permitted to tie into the proposed Hardee's line take potential resources away from extending the Merriman's Lane line. The Planning Commission discussed the recommendation at their January 3, 1996 meeting. The commission agreed with the CPPC recommendation with one exception, the commission felt that the Sewer and Water Service Area should be extended so that it clearly includes the VDOT site. If the Board agrees that an adjustment to the Sewer and Water Service Area is appropriate, a public hearing would be necessary. 484 Mr. Sager asked why was VDOT concerned about water and sewer now, as they didn't seem to be concerned about it at the time they were interested in purchasing the property. Mr. Longerbeam stated that he could not believe anyone in the state system would approve this. If they did they should be fired. End of Planning commission Business. FINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Finance Committee met in the County Administration conference area at 107 North Kent Street on Wednesday, January 17, 1996 at 8:00 a.m. All committee members were present as well as James L. Longerbeam, Chairman of the Board of Supervisors. The agenda items are as follows: The Sheriff Reauests a General Fund Supplemental Appro- priation in the Amount of $15.000 This represents grant monies received for a community Traffic Safety Bureau. This amount needs to be placed in 3102-1005-00 Extra Help/Overtime. No additional local funds are needed. See attached memo, p. 1-2. The committee recommends approval. The Frederick Countv Electoral Board Reauests a General Fund Supplemental Appropriation in the Amount of $5.970 This amount is needed to purchase Additional local funds are necessary. 3. The committee recommends approval. The Economic Development Director Reauests a General Fund Supplemental Appropriation in the Amount of $5.000 six voting machines. See attached memo, p. This amount represents the State's portion for a Workforce Skills Study. These monies are requested to be placed in 8102-3002-00 Professional Services - Other. No additional local funds are needed. See attached memo, p. 4-9. The committee recommends approval. The Economic Development Director Reauests a General Fund Supplemental Appropriation in the Amount of $10.000 This amount represents a grant from the Center for Innovative Technology. No additional local funds are needed. This item was tabled from the October Finance Committee meeting. See attached memo, p. 10-15. The committee recommends approval. The Reaional Jail Reauests a Jail Fund SUPplemental Appropriation in the Amount of $1.631 These expenses are covered by phone commissions, therefore, no local additional local funds are needed. See attached memo, p. 16. The committee recommends approval. L 48 The Court Services Director Requests a Court Services Fund Supplemental Appropriation in the Amount of $13.184 This represents carry-forward funds for the Detox Center. o additional local funds are needed. See attached memo, p. 17. - his item has been tabled awaiting justification of the need for hese funds. Blue Ridge Leaal Services. Inc. Reauests a General Fund Supplemental Appropriation in the Amount of $3.197 This amount represents an emergency funding request due to federal funding cuts. Additional local funds are necessary. ee attached memo, p. 18-27. The committee does not recommend pprova 1. The Youth Development Center. Inc. Reauests a General Fund Supplemental Appropriation in the Amount of $5.000 This amount will be applied to their budget for the emainder of this fiscal year. Additional local funds are ecessary. See attached memo, p. 28. This item has been tabled waiting financial information for the Youth Development Center. ** FOR INFORMATION ONLY ** 1. Discussion will be held concerning the preparation of the 1996-97 printed budget. The Finance Department needs direction as to the type of format to be used: 1) the current detailed version or 2) a shorter version that is preferred by the Government Finance Officers Association Budget Award Program. It was voted by the committee to remain with the current budget style. 2. FY 1996-97 Budget Packages will be distributed at the meeting. A budget worksession has been scheduled for January 31, 1996 at 8:00 a.m. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by w. Harrington Smith, Jr., seconded by Robert M. Sager, the Board retired into executive session in accordance with the Code of Virainia, 1950, as amended, Section 2.1-344, Subsection A, (5) to Discuss an Industrial Prospect. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye RiChard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Richard C. Shickle, the Board withdrew from executive session. This motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye 86 Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECOHVEHED INTO REGULAR SESSIOII Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the Board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD OF SUPERVISORS COMMENTS There were no comments at this time. UPON IIOTION IlADE BY ROBERT II. SAGER, SECONDED BY CHARLES W. ORNDOFF, SR., THERE BEIHG NO FURTHER BUSINESS TO COIlE BEFORE THIS BOARD, THIS IlEETING IS HEREBY ADJOURNED. (.i ~ ~.l ,f~ .. Ci).~n, BOar of SUperv1SOrS / /~-~Y1 / ,--- ,--;/~.:'--. / ,/ :,,- '" ~ Cl~]() Boar of Supervisors I / J (.