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HomeMy WebLinkAboutNovember 13, 1996 Regular Meeting 100 A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, November 13, 1996, at 7:15 p.m., in the Board of Supervisors' Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; W. Harrington Smith, Jr.; Richard C. Shickle; Robert M. Sager; Margaret B. Douglas; and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCA nON The invocation was delivered by Rev. James H. Utt of the Grace Evangelical Lutheran Church. ADOPTION OF AGENDA Mr. Riley stated that he had a resolution for the Board's approval honoring Bill Bushman with the Virginia Department of Transportation. Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., the agenda was adopted as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye CONSENT AGENDA Mr. Riley suggested the following tabs for approval under the consent agenda: 1. County Office Hours for the 1996 Holiday Season - Tab B; 2. Scheduling of Public Hearing Date for Planning Commission Items - Tab C; 3. Thomas C. Baker, President of Youth Development Center, Inc., Proposal for Contracted Youth Services - Tab G; 4. Resolution from Economic Development Commission Re: Industrial Access Road for Zeigler Mechanica1lElectrical Contractors, Inc. and an Unnamed Industrial Project - TabH; 5. Resolution requesting Board Approval of the Issuance of the Bonds by the Industrial Development Authority for the Benefit of the Association for the Preservation of Civil War Sites, Inc. - Tab I; 6. Memorandum Proposing an Approach to Addressing Joint Planning Issues Between Frederick County and the Town of Stephens City - Tab J; 'I 101 7. Request for Reappropriation of Funds - New County Administration Building - Tab K , 8. Public Works Committee Report - Tab S; 9. Personnel Committee Report - Tab T; 10. Finance Committee Report - Tab U 11. Resolution Honoring Bill Bushman - (Amendment to Agenda) Mr. Shickle explained that he was in favor of approving Tab G with the understanding that like approval be forthcoming from the City of Winchester. Upon motion made by Richard C. Shickle, seconded by Robert M. Sager, the consent agenda was approved as noted above by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CITIZEN COMMENTS Mr. Mike Webber, Stonewall District, addressed the Board concerning the possibility of sewer lines being provided to the citizens living in the northern end of the county. He further explained to the Board the frustration ofa great number of the citizens in this area due to the fact this was not being made available to them; however, there never seemed to be any problem with sewer lines being provided to an industry that was interested in locating within the county. Mr. Webber did endorse the plans for the athletic fields for James Wood Ridge School that are scheduled to be brought to the Board at this meeting. He feels this is way overdue as the students and the parents have been waiting a long time for their own facility. Mr. Longerbeam stated that he would assume, based on the many James Wood Students present, (approximately 90% of those in attendance) there are a number of citizens in attendance at this meeting to speak to the bids for the Athletic Fields at James Wood Ridge Campus, and even though that is not scheduled as a public hearing item, he would like to suggest that rather than have individuals speak to this matter at this time, that they wait and speak when the request is presented on the agenda. He asked the other Board members if they were in agreement with his suggestion. The Board concurred with Mr. Longerbeam's suggestion. 102 MINUTES OF REGULAR MEETING - OCTOBER 9. 1996 - APPROVED AS PRESENTED Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the minutes of the regular meeting of October 9, 1996 were approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COUNTY OFFICE HOURS ESTABLISHED FOR THANKSGIVING AND CHRISTMAS HOLIDAY - APPROVED UNDER CONSENT AGENDA Upon motion made by Richard C. Shickle, seconded by Robert M. Sager, the board approved the following schedule for the Thanksgiving and Christmas holidays in conjunction with what the Governor approved for state employees: Wednesday, November 27, Offices will Close at Noon Tuesday, December 24, All Day PUBLIC HEARING DATE SET FOR PLANNING COMMISSION ITEMS - APPROVED UNDER CONSENT AGENDA The following items were approved for public hearing at the next Board of Supervisors meeting to be held on December 11, 1996: * * * Conditional Use Permit #013-96 of Painter-Lewis Conditional Use Permit #014-96 of Garris and Eva Poling Conditional Use Permit #015-96 of Wade and Julie Marrow Rezoning Application #007-96 of Valley Proteins, Inc. Rezoning Application #006-96 of H. Clay DeGrange Estate - (This was tabled by the Planning Commission) Amendments to Chapter 165, Zoning, Article IV, Supplementary Use Regulations, Section 165-44, Self-Service Storage Facilities; and Article X, Business and Industrial Zoning Districts, Section 1 65-82D, M-l, Light Industrial District, ofthe Frederick County Code. To Enact an Ordinance Pursuant to the Code of Virginia, 1950, as Amended, Section 15.1- 377 * * * * COMMITTEE APPOINTMENTS JUDITH A. WILLIAMS REAPPOINTED TO SHENANDOAH AREA AGENCY ON AGING Upon motion made by Richard C. Shickle, seconded by Charles W. Orndoff, Sr., Judith A. Williams was reappointed to the Shenandoah Area Agency on Aging for a three year term. This term will expire on September 30, 1999. I 1103 The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye GENE T. DICKS REAPPOINTED TO THE INDUSTRIAL DEVELOPMENT AUTHORITY Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., Gene T. Dicks was reappointed to the Industrial Development Authority from Opequon District for a four year term. This term will expire on November 10, 2000. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye JEAN SNIDER REAPPOINTED TO CHAPTER 10 BOARD FROM BACK CREEK DISTRICT Upon motion made by Margaret B. Douglas, seconded by Charles W. Orndoff, Sr., Jean Snider was reappointed to the Chapter 10 Board for a three year term. This term will begin on January 1, 1997 and expire on December 31, 1999. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye THREE NAMES SUBMITTED. BY MARGARET DOUGLAS. FOR CONSIDERA nON OF APPOINTMENT BY THE CIRCUIT COURT JUDGE. TO THE BOARD OF ZONING APPEALS FROM BACK CREEK DISTRICT Mrs. Douglas submitted the following names for consideration of appointment, by the Circuit Court Judge, to the Board of Zoning Appeals: Dudley Rinker Peggy Hahn Jim Vickers SHERIFF ROBERT T. WILLIAMSON ENDORSED BY BOARD MEMBERS FOR 104 APPOINTMENT TO JUVENILE DETENTION COMMISSION AS RECOMMENDED BY CFW REGIONAL JAIL BOARD Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above endorsement of Sheriff Robert T. Williamson was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye REOUEST FROM HANDLEY REGIONAL LIBRARY BOARD FOR DESIGNATION OF SITE FOR CONSTRUCTION OF NEW LmRARY BUILDING- APPROVED Mr. Smith stated that he felt this was the ideal location for the library and a good location for a possible satellite office for the Sheriff's department. Mr. Shickle questioned as to ownership of the property. Mr. Longerbeam explained that there had been discussion as to the Treasurer and Commissioner of the Revenue also having satellite offices at this location in the future. Mr. Orndoff asked where funding would come from for this project. Mr. Riley replied that the county is 100% committed to this project. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the Board gave their full endorsement of the building of a new satellite library to be located in Shawnee District at Lakeside. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BID SUBMITTED BY HOWARD SHOCKEY AND SONS TO CONSTRUCT ATHLETIC FIELDS AT JAMES WOOD RIDGE CAMPUS IN THE AMOUNT OF $1.258.000 - APPROVED Mr. Tom Sullivan, assistant superintendent of schools, appeared before the Board and explained that Howard Shockey and Sons had submitted the low bid in the amount of $1 ,25 8,000 and what would be constructed at the site. Mr. Shickle asked about his earlier inquiry with regard to parking being made available closer Ii II II Ii 11105 to the soccer fields and whether or not this had been discounted. Mr. Sullivan explained that due to the slope of the rock, etc. was the deciding factor for this to be omitted. Mr. Sager inquired as to when the project would begin and approximate time for completion. Mr. Sullivan explained a great deal will depend on the weather, given the time of year it is, and that grading would be the first item of business. The Board discussed with Mr. Sullivan the various options with regard to payment for this project and Mr. Sullivan explained that one option would be an advancement from the board of supervisors with repayment coming in the Spring from the school board once VPSA funds would be available again. Mr. Longerbeam inquired about an agreement between the school board and the county Parks and Recreation Department concerning the use of the fields and maintenance of same. Mr. Sullivan responded that he knew there had been discussions along these lines; however, no agreement has been decided upon at this point. Mr. Longerbeam stated that he feels this is something that needs to take place. Mr. Longerbeam explained to those in attendance that the Board was in favor of this project, and as far as he knew the full endorsement was there; however, ifthere were citizens that wanted to address the Board at this time he would receive their comments. The following citizens appeared before the Board at this time to endorse this project: Joyce Duvall representing the little league explained how many children within the county participate in little league and unless there were more playing fields made available they would have no choice but to turn some of the children away. Jill Mounts, Gainesboro District, fully endorses this project as the students need to have quality playing fields. Frank Wright, Shawnee District, feels fields need to be fully funded. Dale Maza, Stonewall District, endorsed this plan and requested that it be fully funded. Kim Maza, Stonewall District, student at Ridge Campus explained the interest in girls soccer, but in order to be able to play they had to first have the proper fields to play on. Roger Koontz, Gainesboro District, endorses the concept; however, he does not feel this is 11 106 the best location for the ball fields as he feels this is one of the worst curves in Frederick County. Mr. Shickle asked if it was necessary for this to go to the Public Works Committee first. Mr. Orndoff asked ifVDOT had looked at this plan and location. Mr. Sullivan replied that VDOT did not see any problem with the plan or location. Mr. Don Shirley, principal ofJames Wood Ridge Campus, told the Board that his school has waited long enough for this facility and it is now their turn. Upon motion made by W. Harrington Smith, Jr., seconded by Richard C. Shickle, the above request of the school board is approved with the understanding that the funds will be advanced by the Board and that a Memorandum of Understanding between the school board and the parks and recreation department be forthcoming as soon as possible. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye REOUEST FROM YOUm DEVELOPMENT PRESIDENT THOMAS C. BAKER- PROPOSAL FOR CONTRACTED YOUTH SERVICES - APPROVED UNDER CONSENT AGENDA WITH UNDERSTANDING THAT LIKE APPROVAL IS FORTHCOMING FROM THE CITY OF WINCHESTER RESOLUTION (#008-96) FOR INDUSTRIAL ACCESS ROAD FOR ZEIGLER MECHANICAL/ELECTRICAL CONTRACTORS. INC. AND (#010-96) AN UNNAMED INDUSTRIAL PROJECT - APPROVED UNDER CONSENT AGENDA RESOLUTION REGARDING INDUSTRIAL ACCESS ROAD ZEIGLER MECHANICAL/ELECTRICAL CONTRACTORS, INC. WHEREAS, Zeigler and the owners of the White Hall Business Park have agreed to enter into a contractual agreement for the lease/purchase of 5 acres (Lot 6) of the White Hall Business Park located in the County of Frederick on which will be constructed a 21,000 sq. Ft. expansion facility; and WHEREAS, this property is expected to be the site of new private capital investment in land, building ($800,000), and machinery and equipment ($100,000) and will employ 150 persons which includes additional personnel from out-of-state who will operate out of the new facility; and WHEREAS, the property on which this facility will be located has no access to a public street or highway and requires the construction of a new roadway which would connect to State Route 669; and WHEREAS, the County of Frederick hereby guarantees that the necessary right of way for this improvement and utility relocations or adjustments, if necessary, will be provided at no cost to the Virginia Department of Transportation; II NOW, THEREFORE, BE IT RESOLVED, that the County of Frederick hereby requests that the Commonwealth Transportation Board provide Industrial Access Road funding to provide an adequate road to this new manufacturing facility. RESOLUTION REGARDING INDUSTRIAL ACCESS ROAD UNNAMED COMPANY WHEREAS, at the regular meeting of the Board of Supervisors for the County of Frederick Virginia, held on the 13th day of November, it was duly moved and seconded that the followin~ resolution be adopted: WHEREAS, an unnamed company intends to enter into a contractual agreement for the purchase of approximately 20.94 acres (Lot 16) of the Eastgate Commerce Center located in the County of Frederick on which will be constructed a 100,000 sq. Ft. (approximate) facility which will include manufacturing, assembly, warehouse, and corporate offices; and WHEREAS, the company intends to be in operation by May 1, 1997; and WHEREAS, this property is expected to be the site of new private capital investment of at least $8,000,000 in land, building, and machinery and equipment and will add 60 persons initially to grow to 85 persons; and WHEREAS, the property on which this facility will be located has no access to a public street or highway and requires the construction of a new roadway which would connect to State Route 642; and WHEREAS, the County of Frederick hereby guarantees that the necessary right of way for this improvement and utility relocations or adjustments, if necessary, will be provided at no cost tot he Virginia Department of Transportation; NOW, THEREFORE, BE IT RESOLVED THAT: The County of Frederick hereby requests that the Commonwealth Transportation Board provide Industrial Access Road funding to provide an adequate road to this new facility. RESOLUTION (#011-96) FOR THE ISSUANCE OF BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR THE BENEFIT OF THE ASSOCIATION FOR THE PRESERVATION OF CIVIL WAR SITES. INC. - APPROVED UNDER CONSENT AGENDA WHEREAS, the Industrial Development Authority of the County of Frederick, Virginia (the Authority), has considered the application of the Association for the Preservation of Civil War Sites, Inc. (The Association) requesting the issuance of the Authority's revenue bonds in an amount not to exceed $6,500,000 (the Bonds) to assist in (1) refinancing the acquisition of certain parcels ofland commonly known as Third Winchester Battlefield, located in Frederick County, Virginia, and (2) financing the acquisition of certain parcels ofland commonly known as the Brandy Station Battlefield and certain other parcels ofland commonly known as the Cedar Mountain Battlefield, all located in Culpeper County, Virginia (collectively, the Project), and has held a public hearing thereon on November 7, 1996; WHEREAS, Section 147(t) of the Internal Revenue Code of 1986, as amended (the Code), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the process of private activity bonds is located must approve the issuance of the bonds; WHEREAS, Section 15.1-1378 of the Industrial Development and Revenue Bond Act, Chapter 33, Title 15.1, Code of Virginia of 1950, as amended (Act), provides that if a locality has created an industrial development authority, no industrial development authority created by a second locality may finance a facility located in the first locality unless the governing body of such first ii ,. 107 d 108 locality concurs with the inducement created by the second locality WHEREAS, the Authority issues its bonds on behalf of the County of Frederick, Virginia (the County); the Project is to be located in the County, and the Board of Supervisors of the County (the Board) constitutes the highest elected governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Frederick, Virginia: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of the Association, as required by Section 147(t) of the Code and Section 15.1-1378.1 ofthe Code of Virginia of 1950, as amended (the Virginia Code) to permit the Authority to assist in the financing of the Project. 2. The Board concurs with the resolution adopted by the Industrial Development Authority of the Town of Culpeper, Virginia, and approves the issuance of the Bonds by the Industrial Development Authority of the Town of Culpeper, Virginia, for the benefit of the Association as required by Section 15. 1-13 78 of the Act. 3. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the credit worthiness of the Project or the Association. 4. Pursuant to the limitations contained in Temporary Income Tax Regulations Section 5f1 03-2(t)(1), this resolution shall remain in effect for a period of one year from the date of its adoption. PROPOSED APPROACH TO ADDRESS JOINT PLANNING ISSUES BETWEEN FREDERICK COUNTY AND THE TOWN OF STEPHENS CITY - APPROVED UNDER CONSENT AGENDA This proposal was presented to the board and is in lieu of a wellhead protection ordinance, provides for continued input on a formal basis between the two governing bodies, and takes advantage of existing regulations and long range planning policy issues that not only protects the existing water supply but looks to long term benefit of the area in question. This proposal is on file in the county administrator's office. COUNTY ADMINISTRATOR'S REOUEST FOR REAPPROPRIATION OF FUNDS FOR NEW COUNTY OFFICE BUILDING - APPROVED UNDER CONSENT AGENDA The county administrator requested a reappropriation of funds from 83 -1225- 7001-000 to 83- 1225-3010-000 in the amount of$2,400 which represents the cost of building two wall mounted mail slots, a shelf for sound equipment and purchasing of plants for the new county office building lobby areas. No additional funds are necessary. , i 109 i BID OF $3o.t01 SUBMITTED BY M. BRET MORGAN TO PURCHASE THE OLD GORE SCHOOL (TABLED FROM OCTOBER 9) - APPROVED Bids for the purchase of the Old Gore School were received on September 10, 1996, and were presented to the Board of Supervisors at their meeting of October 9, but final action on this matter was tabled until this meeting of November 13. Mr. M. Bret Morgan submitted the highest bid of $30,101. Mrs. Douglas stated that she was sorry the building could not have been retained by the county in order to be used by the community, however this was not possible due to many factors. Mr. Knupp, citizen who had expressed interest in this property after bids were received, was present and asked to address the Board, however Mr. Longerbeam informed him that this was not a public hearing, as that had previously taken place, therefore he would not be allowed to speak at this time. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the bid of $30,101 submitted by M. Bret Morgan for the purchase of the Old Gore School is hereby accepted with the understanding that it is being sold "as is condition". The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING ITEMS: PUBLIC HEARING - REOUEST FROM THE NATIONAL WILDLIFE FEDERATION. A NON-PROFIT VIRGINIA ORGANIZATION. TO BE DESIGNATED AS A CHARITABLE AND BENEVOLENT ORGANIZATION WITH THE CONTEXT OF ~6(a) OF ARTICLE X OF THE CONSTITUTION OF VIRGINIA (RESOLUTION #009-96) - APPROVED Mr. Jesse Richardson, local attorney, was present on behalf of this request. There was no public input. WHEREAS, the National Wildlife Federation, a non-profit organization, has requested the Board of Supervisors of the County of Frederick, Virginia, to support is request for the General Assembly to grant a tax exemption pursuant to Article X, ~6(a)(6) of the Constitution of Virginia for certain real property owned by said organization in the County of Frederick; and WHEREAS, on November 13,1996, a public hearing was held by the Board of Supervisors after being properly advertised; and 110 WHEREAS, the property at 310 Tyson Drive, Winchester, Virginia, 22603, has an assessed value of $4,639,700 and was taxed in 1995 for $19,777.35 in county real estate taxes; and WHEREAS, personal property, business equipment, has an assessed value of $248,870 and was taxed in 1995 for $10,576.98 in personal property taxes; and WHEREAS, the Board of Supervisors examined and considered the provisions of Section 30-19.04(B) of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, VIrginia, hereby supports legislation, pursuant to Article X, ~6(a)(6) of the Constitution of Virginia, to provide: 1. That they be classified and designated as a charitable and benevolent organization; and 2. That property owned by National Wildlife Federation and used by it exclusively for charitable and benevolent purposes on a non-profit basis be determined to be exempt from taxation, state and local, including inheritance taxes. PLANNING COMMISSION BUSINESS PUBLIC HEARINGS: PUBLIC HEARING - CONDITIONAL USE PERMIT #012-96 OF PEGGY RUBLE TO OPERATE A SHALE MINING BUSINESS. THE PROPERTY IS LOCATED AT 532 N. HAYFIELD ROAD AND IDENTIFIED WITH PIN 29-A-22 IN THE GATNESBORO MAGISTERIAL DISTRICT - TABLED FOR 30 DAYS Mr. Wayne Miller, zoning administrator, presented this request to the Board noting that staff and planning commission had recommended approval. Mr. Shickle asked if this would be below medium grade. Mr. Miller replied no. Mr. Sager asked if Mr. Ruble had been moving shale. Mr. Miller replied no, not from this site. The following citizens appeared before the Board to address this request: Susan French, adjoining property owner, is opposed to this request as she does not feel it has been looked at close enough to really know what will be taking place at this location. She further feels 9 acres is a large area in which to be removing shale from. She asked the Board to please look at the site further and consider what is being requested by Ms. Ruble before rendering their decision. Dwight DeHaven, area resident, spoke of heavy rains this year and the flooding that has occurred as a result of the shale being removed from this site in addition to the runoff that has occurred. Tina DeHaven, wife of Dwight DeHaven, is concerned about the depreciation of their 'I 'I I, 'I 111 property should this CUP be approved. Dan Cox, adjoining property owner, feels the DeHaven property value will be destroyed. He does not feel the neighbors should have to deal with the extra noise a business like this will create and he does not feel that Route 600 can handle the extra truck traffic this business will generate. Bob O'Shea, area resident, having moved here from New York, does not feel this is the type of business to be located in this area, asked Board to deny the request. Larry Turner, resident of Loudoun County, has camped and hunted in the area and would hate to see a shale operation ruin a location that is so nice just the way it is. Fred Ruble, son of Ms. Peggy Ruble, explained to the Board that there would be I loader, I truck which amounts to a one person operation. Mr. Ruble explained the history of this operation to the Board and in doing so stated that he did not feel what he was asking for would change that much from what he has been doing over the years. Mr. Longerbeam asked Mr. Ruble how many loads of shale per day was he referring to. Mr. Ruble replied approximately four or five per day. Mr. Miller addressed the area of erosion and sedimentation and explained that this had been looked at very carefully. Mr. Shickle asked what affect a 30 day delay would have on this. Mr. Ruble replied that it would not affect him. Upon motion made by Richard C. Shickle, seconded by W. Harrington Smith, Jr., CUP #012- 96 is hereby tabled for thirty days. PUBLIC HEARING - ROUTE 11 NORTH LAND USE PLAN TO CONSIDER A LAND USE PLAN FOR THE ROUTE 11 NORTH AREA FROM INTERSTATE 81. EXIT 317 TO CLEARBROOK. AMONG OTHER THINGS. THE PLAN RECOMMENDS THE EXTENSION OF THE SEWER WATER SERVICE AREA TO ENCOMPASS THE STUDY AREA AND IDENTIFIES NEEDED ROAD CONNECTIONS AND IMPROVEMENTS - APPROVED IN CONCEPT ONLY Mr. Eric Lawrence, planner I, presented this plan to the Board. Mr. Orndoff stated that he would be abstaining from any discussion or vote on this item as he is a property owner within the area that is being considered in this plan. Mr. Mike Webber, lifetime resident of Stonewall District, feels there is room in the district for some development of industry. Most of the residents in Clearbrook and Stephenson area were promised sewer twenty years ago; however, it appears the county is now planning on putting sewer 112 in this same area for industry that has not even located here in order that the county can grow, grow, grow, and in return more schools can be built and do more things that will bring more people to Frederick County. You promised these residents water and sewer for years and years, now you are telling these same residents that the county cannot afford to bring these services to these very same residents unless they pay $6,000 per household, but residents moving to the Stephens City area six months ago can hook up for $1,000 and this area was developed long after the promise was made to the people of the northern end of the county. He does not feel that the residents ofthis area should be told that you are going to get water and sewer and along with these services comes industry to be located in their back yard. The residents of this area need to know up front exactly what the long range plans of the county are. Mr. Sager stated that he looked at this as a concept as he feels the planning staff and planning commission has forwarded this to the Board as a recommendation. He is not sure that residential or business areas should even be discussed at this point. He has no problem with what has been presented to the Board at this point. Mr. Smith stated that he felt the planning staff had put a lot of work into this plan. He was a great proponent on having this study done up to the West Virginia line. Mr. Longerbeam asked for a point of clarification wherein if this plan is approved by the Board tonight the next step would be to modifY the Comprehensive Plan. The staff replied that was correct. Upon motion made by Robert M. Sager, the Land Use Plan for the Route 11 North Area from Interstate 81, Exit 317 to Clearbrook was approved as presented as a concept only. Mrs. Douglas seconded the motion. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Abstained Mr. Smith noted that the public would have an opportunity to offer their opinion when the Comprehensive Plan is amended. PUBLIC HEARING - UPDATE OF THE 1997-1998 FREDERICK COUNTY !I i I I I 1113 I I SECONDARY ROAD IMPROVEMENT PLAN - APPROVED AS AMENDED Mr. Evan Wyatt, deputy planning director, presented this plan to the Board. Mr. Jerry Copp, acting resident engineer with VDOT, was also present. Mr. Wyatt noted that under the Major Road Improvement Project, numbers 1 and 2 are shaded. Last year the GreenwoodlValley Mill Road Improvement project was ranked number 1; however, due to some unforeseen difficulties at VDOT level relating to surveying and engineering work, they feel additional time will be needed to complete the work before construction could start. VDOT suggests that Middle Road be moved to the number 1 slot in place of GreenwoodIV alley Mill Road. If this is not handled in this manner it would mean both projects would be delayed. No other new projects were listed under this section for this year. Mr. Wyatt stated that the Hardsurface Road Improvement Plan in all probability received the most scrutiny this year. Staff did receive a number of concerns from county citizens. He referred to page 3 of this plan and to Route 692 and 695 and the fact that there have been problems in obtaining right-of way for the whole segment. Given this fact the Transportation Committee and VDOT felt perhaps these two projects should be split up, keeping the ones up higher on the list where the right- of-way is available in order that the work can be done. The other projects would be located further down as an unscheduled improvement and at such time the property might change hands ,etc. perhaps the right-of-way might become available. Mr. Wyatt further discussed project number 8, which is the Laurel Grove Road Improvement Project, noting that staff has had several meetings with residents along this segment of road and Supervisor Douglas was in attendance at one of the meetings. Residents that have access on to this road are particularly concerned with the way the county does priority ranking. They do have the most residential units of all the roads on this plan. Mr. Wyatt explained that Route 618 had been requested to be added, and this request was received after the planning commission meeting. It does qualifY by the trip count so staff has recommended that it be put on as an unscheduled project in order that it does not lose an additional year. Under the Incidental Construction Segment, staff has received several requests from VDOT one being a suggestion from Mr. Copp that would allow VDOT to go into higher density subdivisions I ]1 114 such as Lakeside, Wakeland Manor, etc. and apply a plant mix to roads that are failing within the subdivisions, a subdivision a year is what the plan is. Mr. Wyatt explained that staff does concur with this approach. Mr. Wyatt stated there has been a request to add Route 704 as it is further down on the Major Road Project. Mr. Copp feels this could be added as project number 19 under Incidental Construction. Mr. Sager asked about signalization monies, as to whether there are any. Mr. Copp explained that would be a county wide item that the funds would be drawn from and would not show up in any of the information presented at this meeting. Mr. Orndoff questioned Route 811 and the fact that it is listed as number 12 on the list does this mean it is going to be done in 1997-98. Mr. Copp replied no. He explained the process as far as when the project could be advertised and if the funds were available all of this went into deciding when the project would actually be done. At this point it is way down the list. Mr. Shickle inquired about Route 695 and 692 that fell into more disfavor due to right-of-way acquisition and whether or not they are as important as they once were. He noted there was no funding listed below number 3. Mr. Wyatt explained that VDOT has tried for a number of years to obtain the right-of-way for this section of the road and they have been unsuccessful in doing so; therefore, VDOT recommended that the segment be split up in order that they might proceed with the section where the right-of-way was available. The Transportation Committee recommended on the segment where the right-of-way was not available, that this be eliminated from the plan completely; however, the planning commission did not agree with this and asked that they be moved down some with the hope that in the future, should the land change owners, this might be a project that could proceed. Mr. Copp explained why VDOT suggests when routes where right-of-way cannot be obtained should be moved down on the list rather than hold up other routes that the right-of-ways are in place. Bruce Armstrong, resident of Route 629, stated that the residents in this area were told it would probably take about five years for their road to be paved. He stated a letter was sent to Mrs. Douglas on September 6. This letter was referred to Mr. Wyatt and a meeting was scheduled with VDOT, Mr. Wyatt, Mrs. Douglas and residents of Route 629. VDOT told the residents at that time 'I II I I 115 that the out cropping of rocks and drainage pipes could be taken care of, and at this point one drainage pipe has been installed. Route 629 is currently number 8 on the list of repairs for hard surfacing and the residents feel this needs to be changed and moved up on the list due to the amount of residents living on this road. He referred to priority number 2 on the list where there is a lone house on the road and it is located at the end of the road. He addressed the school buses on this road and the problems they are experiencing. There are twenty-three homes on this section of road, and when the priority list was set a number of years ago, there were approximately five homes on this section of road. He asked the Board to look at priorities number 2 and 3 on this list before making a final decision. Vincent McGregor, resident of Route 629, noted all the truck traffic generated by BFI creating a lot of dust and the fact the road was not built to handle this type of traffic. Kelly Boyd, resident of Route 629, addressed the fact of the poor visibility on the road and the sharp curves in the road. Does not feel school buses should be asked to travel this road. She asked if Route 629 cannot be bumped up that it be at least reconsidered as she feels the procedure used to determine which roads will be hardsurfaced etc. is an archaic way. Mr. Riley asked about the rural area subdivision and zoning ordinance requirements and whether it would be possible to add a section to this ordinance for the developers that are coming in and developing those sections to improve portions of the existing state road. Does this need to be researched or is there a ready answer to this. Mr. Tierney replied that those subdivisions are a "buy right" use. Not quite sure if this could be done. Mr. Riley asked Mr. Copp ifblind S turns, drainage and rock out cropping was not something that could be corrected rather quickly under incidental construction and safety concerns. Mr. Copp replied small type things yes, no to the items that the two citizens have just spoken to as it takes longer to plan these types of construction; however, he thinks they are scheduled in the 98-99 portion under incidental construction. Mr. Copp noted that in the early seventies VDOT tried to obtain right-of-way in the area of the S curves and this was not possible. It does appear, after discussion with the present landowner, that this right-of-way is obtainable. If this is approved by the Board then VDOT will start working on the right-of-way. 1\ 116 Scott Boyd, husband of Kelly Boyd, addressed the heavy truck traffic using this road as a short cut to Stephens City. The road is terribly dusty and the calcium applied by VDOT lasts only a short time. Feels the traffic count given by VDOT is not an accurate count of daily traffic due to the location in which it was placed. Larry DeHaven Dawson, resident of Route 629, stating that he did attend the meeting with officials and some of the neighbors and these guys do not have a clue as to whether the right-of-ways are available, for it has been years since they have asked anyone. The traffic count figure is ridiculous as there are fifty some residents living on this road and in his opinion they do not have a clue as to what is going on in this area. This needs to be moved up on the list in order that some of the county residents might get what their tax dollars are being used for. Mr. Shickle moved that the plan be approved as presented. Mr. Sager seconded the motion. Mrs. Douglas stated that she would like to see Route 629 moved way up the list; however, that does not appear likely. Mr. Longerbeam asked, based upon comments heard at this meeting, if in fact it was true that only one and two residents lived on certain roads. Mr. Wyatt stated that according to the assignment of addresses that the segment of Route 629 has the largest number. There is a great difference in number. Mr. Longerbeam stated that he would request that this updated information be taken back to the Transportation Committee. Is requesting that logic prevail. Mr. Smith asked ifright-of-ways could be obtained for Route 629, then could it be moved up on the list. Mr. Copp stated this would be Route 629 from Route 608 East of 622.; however, he explained he could not continue with the plan as it currently is and also work on obtaining the right- of-ways for Route 629 as he does not have the resources to do both. Mr. Longerbeam stated this would be looked at further when presented to the Board next year. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Nay 11 7 Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye Mr. Copp stated that he understood the will of the Board and if any resources become available he will at least start the process. End of Public Hearing Items. MASTER DEVELOPMENT PLAN #008-96 - CARRlEBROOKE - APPROVED Mr. Mike Ruddy, planner I, presented this request to the Board. Mr. Shickle noted that he would be abstaining from any discussion or vote on this request. Mr. Smith asked about the land disturbance permit and why was it issued. Mr. Tierney explained to Mr. Smith that anyone can come in at any time and get a land disturbance permit as there is nothing that precludes anyone from obtaining this prior to a master plan being approved. Mr. Smith stated that he feels this needs to be extended to let the supervisor of the area, in which this is taking place, be notified. Mr. Chuck Maddox appeared before the Board on behalf of the petitioner. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, Master Development Plan #008-96 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Abstained Charles W. Orndoff, Sr. - Aye MASTER DEVELOPMENT PLAN #009-96 - FREDERICK COUNTY/I-81 INDUSTRIAL PARK - APPROVED Mr. Eric Lawrence, planner I, presented this request to the Board. Mr. Smith asked when the light was approved at Apple Valley Road and Route 11. Mr. Wyatt stated that a light has not been approved only a right turn lane, however a traffic light is being looked at once this is in place. Mr. Steve Gyurisin, of G. W. Clifford & Associates, appeared before the Board on behalf of the petitioner. Mr. Longerbeam questioned the sewer capacity in this area as he does have a concern given 118 the industry and residential zoning that has already been approved for this area, but not yet on line. He is concerned with what else might be added to the line in the future and whether there is enough capacity to accommodate everything and everybody. He is not aware of any plan for the City to expand their capacity, and further, he does not feel the City has the ability to expand their capacity, not saying it can happen, but feels it is likely to happen. Me. Riley asked if staff needs to look at the county's options in this area. Me. Longerbeam stated that the staffhas come back to him saying there are no options. Mr. Tierney explained that his staff was told by the Sanitation Authority that the closest line does not have the capacity and that would be the line near Marathon Bank. It would be a major undertaking to get a line in that vicinity that had any real capacity. He did note that this property has been zoned and it is now a question of whether the county approves the master plan for this particular property. Upon motion made by Margaret B. Douglas, seconded by Robert M. Sager, the above master development plan was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye End of Planning Commission Business COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA The Public Works Committee met on Tuesday, October 29, 1996, at 7:30 a.m. Present were board members Charles W. Orndoff, Se. and W. Harrington Smith, Jr., committee members Karen Kober, Jim Wilson, Tom Offutt and Jim Vickers; County Administrator, John R. Riley, Jr., and Director of Public Works, Harvey E. Strawsnyder, Jr., P.E. The following items were discussed and required the boards action: 1. Additional Flood Mitie:ation The Natural Resources Conservation (Soil Conservation Service) has received and approved a request from residents of Lincoln Estates to stabilize a portion of Bear Run that was altered during Hurricane Fran. These improvements will be limited to returning the stream to its original location and stabilizing the stream banks. These improvements will not involve any private road construction. The attached memorandum from John Riley, county administrator, outlines the county's share of the cost associated with the proposed improvements. These costs are based on preliminary -----: r--- I' I 119 estimates rather than actual bids. Based on our previous experience with these mitigation projects, the actual costs could be substantially higher. A motion was made by W. Harrington Smith, Jr. and seconded by Tom Offutt to approve the local share expenditure outlined in the attached memorandum. The motion was unanimously approved by the committee. 2. Supplemental Appropriations for New Office Buildine: The following supplemental appropriations were presented and discussed related to the new office building. It should be noted that these appropriations will be derived from the $270,000 previously approved by the Board. a. Telephone Wiring: An invoice in the amount of $15,643 has been received from Telephone Wiring, Inc. for the installation of the telephone wiring system for the new office building. This amount is considered fair and very reasonable. A motion was made by Tom Offutt and seconded by Jim Wilson to approve this reimbursement. The motion was unanimously approved by the committee. Refer to Attachment #2 for a summary of this invoice. b. Tank Removal Invoice: An invoice in the amount of $2, 786 has been received from Triad Engineering, Inc. as reimbursement for their services associated with the removal of the 10,000 fuel tank that surfaced at the front of the new office building. The attached memorandum dated October 28, 1996 explains the Reappropriation of funds for this expenditure. It should be noted that Frederick County will be reimbursed by either the Department of Environmental Quality and/or The Farmers and Merchants Bank for this expenditure. A motion was made by Harrington Smith and seconded by Jim Wilson to pay this invoice. This motion was unanimously approved by the committee. c. Modifications to the Existing Parking Area: The director of public works indicated that Frederick County is currently negotiating with Shockeys to provide additional site improvements beyond the original scope of work for the new office building. This work will include some drainage improvements, minor paving and possibly new entrances off of Cameron Street. The public works director asked that he be allowed to authorize up to $50,000 worth of improvements to the existing parking area west of the new office building. A motion was made by Jim Wilson and seconded by Karen Kober to authorize the Director of Public Works to spend up to $50,000 for the proposed site improvements. This motion was unanimously approved by the committee. 3. Handicap Ramp - Old County Court House A proposal has been received from F&M Bank to build a new masonry handicap ramp on the north side of the Old County Court House. The ramp will provide handicap access to the Court House which will meet the requirements of ADA. The project has been estimated at $25,000. In return for this new ramp, F&M Bank has asked Frederick County to assume the responsibility for the $9,700 Shockey invoice related to filling an old cistern that was encountered on the site of the new office building. A motion was made by Jim Wilson and seconded by Jim Vickers to accept the offer from the F&M Bank to construct the new handicap ramp adjacent to the Old Court House in exchange for the County paying the $9,700 invoice from Shockeys. 4. Traffic Study - Route 671 120 The committee reviewed a traffic study performed by VDOT for a section of Route 671 adjacent to the West Virginia line. This study had been requested by the Board after receiving a request from several Frederick County residents to close the road at the state line. After reviewing this study and discussing the issue in detail, the committee unanimously voted not to close the road and terminate further studies on this issue. The following items were discussed and submitted for the boards information only: 1. Discussion of Curbside Pickup in Frederick County The Director of Public Works presented a request to study the implementation of curbside trash pickup in areas served by water and sewer. Basically, the areas served by water and sewer represent approximately seven (7) percent of the land area of Frederick County. Approximately 40 percent of the total population or 21,500 people live within this relatively small area. Because this area is expected to continue growing in population density, trash collection and disposal will eventually become a big problem due to the lack of available compactor sites. To avoid this potential problem, the Director of Public Works requested permission to study the implementation of a curbside program including costs, legal ramifications, time tables and logistics. Preliminary indications from the Commonwealth Attorneys Office revealed that a public hearing should be scheduled as soon as possible to notify the effected citizens as well as private trash haulers of the County's intent to provide curbside pickup. Preliminary estimates using todays dollars indicate that a fee or tax on the order of $1.00 to $1. SO per week would be charged to each household receiving this service. This charge would be included with the quarterly water and sewer bill. The Sanitation Authority would be paid to collect this fee. A motion was made by W. Harrington Smith and seconded by Jim Vickers to proceed with this study as soon as possible. Jim Wilson expressed concern that the plan should be implemented as soon as possible. The motion was unanimously approved by the committee. 2. Personnel Issue The committee convened into an executive session under Section 2.1.344 A(l) of the Code of Virginia to discuss a personnel issue. The Director of Public Works presented a plan to utilize Brenda Diehl in the capacity of a recycling coordinator as well as the gypsy moth program coordinator. Because Brenda has done an outstanding job in combating the gypsy moth in Frederick County, the actual program emphasis has been greatly diminished. This fact has also impacted the Federal Funding. The Director of Public Works presented a program which will allow Frederick County to maintain the gypsy moth program and expand our recycling program. To achieve this goal, we are recommending that Brenda's job description be changed to Environmental Coordinator with an emphasis on recycling and solid waste coordination and a diminished emphasis on implementing and monitoring the gypsy moth program. A copy ofa revised job description is attached along with a proposed budget summary. It is anticipated that a portion of the lost federal revenue can be supplemented from revenue generated from recycling related revenue. After coming out of executive session, a motion was made by W. Harrington Smith and seconded by Tom Offutt to approve the new job description and forward the committees endorsement to the Personnel Committee for their action. This approach was unanimously approved by the entire committee. If the endorsement is approved by the Personnel Committee and The Board, the new position will be assigned to the Public Works Department. 3. Miscellaneous Reports 121 a. Animal Shelter Report- Dogs (see Attachment); b. Animal Shelter Report - Cats (see Attachment); and c. Tonnage Report (see Attachment). PERSONNEL COMMI1TEE REPORT - APPROVED UNDER CONSENT AGENDA The Personnel Committee met on Wednesday, November 6, 1996, at 8:30 a.m. in the County Administration Building, third floor conference area. Present at the meeting were Margaret B. Douglas, chairman; Robert S. Gordanier, Toni Wallace, John Riley, and Ann Kelican. W. Harrington Smith and Mike Foster were absent. The committee submitted the following recommendations for the boards action: 1. Request from PlanniDll and Development Director Re: Staff Restructure The committee reviewed the attached information from Kris Tierney, planning and development director, and recommends approval of same. No additional county funds are needed to fund this restructure (see Attachment A). 2. Request from the Commissioner of the Revenue for Position Reclassification The committee reviewed the attached request from Ellen Murphy, commissioner of the revenue, to reclassify a Clerk Typist I position to an Account Clerk II position and recommends approval of same. A supplemental appropriation in the amount of $2,817 ($2,117 salary and $700 fringes) will be needed to fund this request (see Attachment B). 3. Request from the Commissioner of the Revenue for an Additional Account Clerk Position The committee reviewed the attached request from Ellen Murphy, commissioner of the revenue, for an additional Account Clerk position. Approval of this request will require supplemental funding in the amount of $24,000. The committee recommends approval of this request (see Attachment C). 4. VRS 3% Retirement Supplement The committee reviewed the attached information regarding the 3% VRS Retirement Supplement enacted by the General Assembly in 1994. Currently, those employees on the county staff, who receive part of their salary from Comp Board funding, receive this benefit while county funded employees do not. In order to provide this benefit equitably to all county employees, the committee recommends approval of the enclosed resolution, to be effective July 1, 1997 (see Attachment D). The following items were submitted for the boards information only: 1. Gvpsv Moth Coordinator Position Ms. Brenda Diehl, gypsy moth coordinator, has tendered her resignation effective November 22, 1996. The Personnel Committee requested that the Gypsy Moth Committee review this position to determine or not if the vacancy should be filled or the position eliminated. 2. Dress Code The committee discussed the need for a dress code for county employees and requested the county administrator to draft a policy for consideration at the next meeting. FINANCE COMMITTEE REPORT - APPROVED UNDER CONSENT AGENDA 122 The Finance Committee met in the County Administration conference area at 107 North Kent Street on Wednesday, October 16, 1996 at 8:00 a.m. The agenda items are as follows: 1. The Winchester-Frederick County Historical Society Requests a General Fund Suoolemental Aoorooriation in the Amount of $35.000 These funds are needed to publish 750 copies of a historical volume on Frederick County. The committee recommends approval and stated that the proceeds from the sale of the book come back to Frederick County. Board Member Shickle voted against this request. 2. The Frederick County Fire Marshal Requests a General Fund Suoolemental Aoorooriation in the Amount of $1.692 This amount represents the total proffers collected from Woodside Estates and Saratoga Meadows through the end ofFY96 for Fire and Rescue. No additional local funds are needed. See attached memo, p. 1. This item has been tabled awaiting further information on the County's proffer system. 3. The Parks and Recreation Commission Chairman Requests a General Fund Suoolemental Aoorooriation in the Amount of $225.000 This amount represents funds needed to construct two soccer fields at Sherando Park. The Blue Ridge Youth Soccer Association will donate $10,000 toward the cost and the remainder will be additional local costs. See attached memo, p. 2-5. The committee did not recommend approval but asked that Parks and Recreation and the School Board meet and develop a formal plan on using school facilities for soccer games. 4. The Planninll Deoartment Requests a General Fund Suoolemental Aoorooriation in the Amount of $657.00 This amount is needed to purchase 100 copies of an ADC Map Book of Frederick County. The County is purchasing the books at $6.57 a copy and will be reselling them to the public for $10.95 a copy. A copy of the map book will be available for review at the meeting. Additionallocal funds are necessary. See attached memo, p. 6. The committee recommends approval. 5. The Rel!ional Jail Requests a Jail Fund Suoolemental Aoorooriation in the Amount of $21.042 for a Job Services Counselor Position This position, including fringes, will be funded from a DCJS grant. No additional local funds are needed. See attached memo, p. 7-8. The committee recommends approval. 6. The Finance Director Requests a General Fund Suoolemental Aoorooriation in the Amount of $48.878.88 This amount represents the County's share of the year end deficit at the regional jail. Additional local funds are necessary. The committee recommends approval. 7. The School Finance Director Requests a School Suoolemental Aoorooriation in the Amount of $80.998 for Additional Staff Positions Funding will be provided by state and federal sources as a result of increased enrollment. No additional local funds are needed. See attached memo, p. 9-10. The committee recommends approval. 8. The School Finance Director Requests a Larrick Trust Fund Suoolemental Aoorooriation in the Amount of $51.00 :i II 11123 I This amount is needed to pay the Commissioner of Accounts for filing fees. This expense was not anticipated during budget time. No additional local funds are needed. See attached memo, p. 11- 12. The committee recommends approval. 9. The Finance Committee Approved a Supplemental Appropriation for Additional State Revenues to the Social Services Bud2et Last Month alon2 with a Direction to John Rilev to Look at the Increases That Attributed to the Additional $200.000 in Local Dollars Information was distributed at the meeting for discussion. Trish Stiles and Gwen Mandel were present to answer questions. To date, no cuts have been made and a meeting is scheduled with Social Services at 9:00 a.m. on November 19, 1996. 10. Attached Is a List of Reauests from the September Finance Committee Meetin~ That Were Sent to the Board of Supervisors Without Recommendation. These requests are being returned to the committee for recommendation and policy guidelines. Mr. Riley has attached policy guidelines for the committee to consider. See attached for committee recommendations. Carry forward requests from September Finance Committee meeting needing action: 1. The Re2istrar Reauests a General Fund Supplemental Appropriation in the Amount of $4.596.49 This amount is a carry forward and is needed to cover increases in operating expenses due to Motor Voter. See attached memo, p. 13. This item has been tabled until the November 19 meeting concerning carry forward policies takes place. 2. The Director of Public Works Requests a General Fund Supplemental Appropriation in the Amount of $36.000 This amount represents a carry forward and is needed to continue road improvements. See attached memo, p. 15-18. The committee recommends approval. 3. The Director of Public Works Reauests a General Fund Supplemental Appropriation in the Amount of $90.000 This amount represents a carry forward and is needed to cover an additional compactor worker and additional improvements. See attached memo, p. 15. The committee recommends approval. 4. The Director of Public Works Reauests a General Fund Supplemental Appropriation in the Amount of $10.000 This amount represents a carry forward and is needed to cover additional part time help due to the cat addition and to purchase a new air conditioning system for the indoor dog runs. See attached memo, p. 15-16. The Public Works Director removed this item from the agenda, therefore, it does not require committee action. 5. The Director of Public Works Reauests a Landfill Fund Supplemental Appropriation in the Amount of $775.000 This amount represents a carry forward and is needed as follows: $125,000 for engineering services for the design of the Construction Demolition Debris Landfill and for the construction of Cell D - Phase I of the Municipal Solid Waste Landfill; $50,000 to buy parts for the fire damaged trash compactor; and $600,000 for the initial cell development and associated site improvements for the Construction Demolition Debris Landfill. See attached memo, p. 16. The committee recommends II . 124 approval. 6. The Parks and Recreation Director Requests a General Fund Supplemental Appropriation in the Amount of $75.000 This amount represents a carry forward and is needed to make various purchases and repairs. See attached memo, p. 20-22. The committee approved $13,000 to repair the water line at Clearbrook Park, $3,000 to upgrade to a Ih ton pickup, and $7,000 to repair the parking lot at Sherando Park. All other requests have been tabled until the November 19th meeting. BOARD OF SUPERVISORS COMMENTS Mr. Sager referred to road prioritization and how the county has done this in the past and perhaps there is a better way. The figures that were looked at earlier, as discussed with Mr. Copp, were three years old. Not sure how it can be done any better, but does feel it needs to be looked at in the future. Mr. Shickle stated that he would rather not take an alternative presented, than to have no alternative, this has been said quite a few times. He would like to see if there are any options, whether it is now or ten years from now as far as whether business might be done a little different. All we seem to do is recognize that there is a problem. UPON MOTION MADE BY W. HARRINGTON SMITH, JR., SECONDED BY ROBERT M. SAGER, AND PASSED UNANIMOUSLY, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. /7 / I ,../ James L. Longerbeam Chairman, Board of Supervisors