August 28, 1996 Special Meeting
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A special meeting/joint worksession of the Frederick County Board of Supervisors and
Frederick County Planning Commission was held on August 28, 1996 at 7:00 p.m., in the Board
of Supervisors' Meeting Room, Frederick County Courthouse, Loudoun Street Mall, Winchester,
Virginia.
PRESENT: Chairman James L. Longerbeam; W. Harrington Smith, Jr.; Margaret B.
Douglas; Robert M. Sager; Richard C. Shickle; and Charles W. Orndoff, Sr.
CALL TO ORDER
The Chairman called the meeting to order.
ROUTE 11 NORTH PLAN DISCUSSED
Following discussion of the proposed plan it was felt the scope of the study area should be
extended to include the area North of Clear brook to the West Virginia line.
The potential for industrial development adjacent to rail complemented by flat terrain has
its distinct advantages.
Most members agreed with this statement. Staff felt that the way to approach this would
be to study it in two parts finishing the area South of Clearbrook first.
Mr. Orndoff felt that even though sanitary sewer was not available alternative sewage
disposal methods could solve most of the distribution type industries that would locate in this area
of the county.
The issue that generated the most discussion was the extension of sewer, particularly to
the areas of Stephenson and Brucetown that have a potential for failing septic systems. Most
members felt that if the private sector could extend the sanitary sewer along 1-81 to Clearbrook it
would make the availability of the sanitary sewer to existing residences far more economically
viable.
Mr. Sager raised the point of what is the difference between the Urban Development Area
boundary line and the sewer and water service area boundary line. He asked if they were one in
the same or are they different.
Staff explained that if a parcel is in the UDA then it is eligible for rezoning to RP. If the
parcel is in the SWSA, but not in the UDA it is eligible for service but is not eligible to be rezoned
to RP (residential)
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This is a major premise of the Route 11 North Plan that emphasis the extension of water
and sewer to promote industrial and commercial development, but discourages large scale
residential development.
All members agreed that the plan had merit, but wanted to review estimated costs for
water and sewer extension to existing communities that were beginning to experience failing
septic systems.
The plan can proceed toward implementation with or without finalizing the water and
sewer issue to Stephenson. When the data is available for Stephenson and cost qualified to
determine the feasibility of the project, then that part of the plan can be added.
This concluded the discussion with the planning commission.
MIDDLETOWN SCALES COMPACTOR SITE EXPANSION COST ESTIMATE
- APPROVED
Mr. Orndoff moved and Mr. Smith seconded to appropriate $82,425 from unreserved
fund balance to install a second compactor at the Middletown Scale site.
Discussion of could the site function by not adding the second compactor and closing the
Middle Road site. The answer was yes, but could result in problems of over loading the system
and not having enough reserve containers.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
MOVING OF CERTAIN COUNTY OFFICES AWARDED TO JK MOVERS AND
BK OFFICE SUPPLY
Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., JK
Movers were awarded the bid for the moving of the offices of Social Services, Extension, Fire and
Rescue, Parks and Recreation and Treasurer to the new county administration building and to BK
Office Supply for the breaking down and moving and reassembling of work stations. Funds for
this expenditure will come from interest earned on bond proceeds.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
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W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
REOUEST FOR APPROVAL OF CHANGE ORDER #10 IN THE AMOUNT OF
$3.196 - APPROVED
Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr.,
change order # 1 0 in the amount of $3,196 was approved for the provision of 3 II diameter wireway
across selected drywall ceilings.
There was some discussion as to whether this work had been completed.
Mr. Riley replied no as they were waiting on board of supervisor approval.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
REOUEST FOR APPROVAL OF CHANGE ORDER #ll - APPROVED
Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr.,
change order # 11 for the addition of electromagnetic hold opens for fire doors.
Staff indicated that the request was the only two sets of doors not four, therefore the
change order amount would be one-half of the $6,905 that was requested.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
REOUEST FOR APPROVAL OF CHANGE ORDER #12 AND 13 - APPROVED
Upon motion made by Charles W. Orndoff,Sr., seconded by W. Harrington Smith, Jr., to
approve change order #12 and #13 to add mechanical push button combination locks and delete
electronic strike locks on the second floor. These two change orders should cancel each other
out.
Discussion followed as to the advisability of combination locks during an emergency and
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the proper personnel, knowledgeable of the combination, not being available.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
JIMMIE K. ELLINGTON ENDORSED AS CHAIRMAN OF THE JOINT
COMMUNICATIONS BOARD
Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., Jimmie K.
Ellington was endorsed as Chairman of the Joint Communications Board. This had been
discussed at an earlier meeting, but never formally voted on.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
UPON MOTION MADE BY ROBERT M. SAGER, SECONDED BY RICHARD C.
SHICKLE, AND PASSED UNANIMOUSLY, THERE BEING NO FURTHER BUSINESS
TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED.
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James L. Longerb
Chairman, Board of Supervisors
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Clerk, Board of Supervisors
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