December 02, 1997 Special Meeting
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A Special Meeting (worksession) of the Frederick County Board of Supervisors was held on
Tuesday, December 2, 1997, at 6:00 p. m., in the Board of Supervisors' Meeting Room, County
Administration Building, 107 North Kent Street, Winchester, Virginia.
PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; W.
Harrington Smith, Jr., Charles W. Orndoff, Sr., Robert M. Sager, and Margaret B. Douglas.
DISCUSSION OF RECRUITMENT PROCEDURES FOR NEW DMSION SCHOOL
SUPERINTENDENT
The Frederick County School Board reported that they are in the process of finalizing the
advertisement to recruit a new superintendent of schools. They feel the necessary requirements of
the successful applicant would be a masters degree with some course curriculum for a doctoral
degree. Also included in the ad would be a minimum of five years experience.
The board of supervisors requested that the school board exercise appropriate fiscal restraint
in recruiting for the position. The board of supervisors also emphasized that the successful candidate
should have a strong fiscal management background, have a minimum of five years experience at the
superintendent level, and be required to reside in the county. The Board offered the services of its
video taping consultant along with the suggestion that the salary offered be in line with that of the
county administrator's salary.
The county administrator will provide a salary comparison for county administrators
throughout Virginia and will also forward the information on video taping services.
BOARD RETIRED INTO EXECUTIVE SESSION
Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the Board
retired into executive session in accordance with the Code of Virginia, 1950, as amended, Section
2.1-344, Subsection A(3) to discuss Real Estate.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
BOARD WITHDREW FROM EXECUTIVE SESSION
Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the
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Board withdrew from executive session.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
BOARD RECONVENED INTO REGULAR SESSION
Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the
Board reconvened into regular session and certified nothing other than what was noted as reason for
going into executive session was discussed.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
DISCUSSION WITH VIRGINIA DEPARTMENT OF TRANSPORTATION STAFF
RE: WARRIOR DRIVE AND FAIRFAX PIKE CRT. 277)
Mr. Jerry Copp, engineer/director, with VDOT presented the proposed typical road section
configuration for Warrior Drive. Proposed from the property line at Route 642 is a four lane divided
medium controlled access on 90' of right-of-way. The typical section from Route 277 North to the
property line at Sherando Park would be five lanes to include a center turn lane constructed on 90'
of right-of-way. Known access points on this segment are Westmoreland Drive and Montgomery
Road. All additional controlled access points (intersections) would be at the discretion of the
Frederick County Board of Supervisors.
ROUTE 277 IMPROVEMENT PROJECT DISCUSSED
The proposed improvements for Route 277 presented by Mr. Jerry Copp include from 1-81
to Warrior Drive, six lanes to include two center turn lanes with a sidewalk on the North side of
Route 277 constructed on 92' of right-of-way. The wider right-of-way width on the segment is
required in order to alleviate conflicting traffic patterns created by previous developments within this
proposed improvement area.
The section from Warrior Drive to Route 636 is proposed for five lanes to include a center
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turn lane and a sidewalk on the North side of Route 277 constructed on 80' of right-of-way. There
are no current conflicting traffic patterns within this proposed segment, thereby requiring 12 less feet
of right-of-way width.
The Board discussed all of these issues at length and reached consensus on the proposals.
COUNTY ADMINISTRATOR REOUESTS THE BOARD OF SUPERVISORS TO
AUTHORIZE THE TRANSFER OF $19.953 FROM THE ASSISTANT COUNTY
ADMINISTRATOR SALARY LINE ITEM TO BE SPLIT CODED TO PUBLIC
WORKS BUDGET AS WELL AS COUNTY ADMINISTRATOR'S BUDGET-
APPROVED
Upon motion made by Richard C. Shickle, seconded by W. Harrington Smith, Jr., that
$19,953 be transferred from the Assistant County Administrator salary line item of which $15,000
is to be transferred to the Public Works Department Budget - Repair and Maintenance and $4953
to the County Administrator's Budget - Furniture and Fixture line item.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
Richard C. Shickle - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Charles W. Orndoff, Sr. - Aye
COUNTY ADMINISTRATOR JOHN R. RILEY. JR. REOUESTS FUNDING ON
THE LOWERING OF GREENBRIER WATER LINE - APPROVED
County Administrator, John Riley, Jr., advised the board of supervisors that costs to lower
a water line by the Frederick County Sanitation Authority exceeded staffs' expectations. He therefore
was requesting that the $32,529.58 invoice be deducted from loans due Frederick County by the
Frederick County Sanitation Authority.
Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the invoice
from the Frederick County Sanitation Authority in the amount of $32,529.58 is to be deducted from
loans due to the County of Frederick for previous construction projects by the Frederick County
Sanitation Authority.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
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JOINT JUDICIAL CENTER SECURITY FUNDING REOUESTS
The county administrator advised the board of supervisors that the final estimate for securing
improvements at the Joint Judicial Center, per Judge Wetzel's recommendations, is $22,000. This
would require a transfer from contingency or supplemental appropriation from Frederick County in
the amount of$II,OOO. The Board directed that the request be forwarded to the Finance Committee.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD,
THIS MEETING IS HEREBY ADJOURNED.
James L. Longerbeam
Chairman, Board of Supervisors
JObril~1 ~
Clerk, Board of Supervisors
Minutes Prepared By:
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!In,,,b.--r7 ~r1~. ~
Carol T. Bayliss /
Deputy Clerk, Board of Supervisors
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