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Home My WebLink AboutJanuary 22, 1997 Regular Meeting 160 A Regular Meeting of the Frederick County Board of Supervisors was held on January 22, 1997, at 6:00 p.m., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; W. Harrington Smith, Jr.; Robert M. Sager; Margaret B. Douglas; and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Reverend Douglas T. Ibach of the Presbyterian Parish of the Valleys. ADOPTION OF AGENDA Mr. Riley stated that a new planner had recently been hired by the county and he would like to introduce him to the Board. His name is Jeffrey Everett and he is a Planner I. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the agenda was adopted as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested the following tabs for approval under the consent agenda: I. Scheduling of Public Hearing Date for Planning Commission Items - Tab B; 2. Subdivision Application #011-96 - Bass Hoover Elementary School - Tab F; 3. Memorandum Re: Road Name Changes - Tab G. Mr. Sager asked that Tab F not be included under consent agenda. Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the consent agenda was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye II i 11161 Charles W. Orndoff, Sr. - Aye CITIZEN COMMENTS No one appeared before the Board at this time. MINUTES OF REGULAR MEETING - JANUARY 8. 1997 - APPROVED Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the minutes of the regular meeting ofJanuary 8, 1997 were approved as submitted by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION ITEMS SCHEDULED FOR PUBLIC HEARING - APPROVED UNDER CONSENT AGENDA Planning Director Kris Tierney requested the following items be scheduled for public hearing on February 12, 1997. Conditional Use Permit #017-96 of Charles W. Rose, Jr. Rezoning Application #006-96 ofH. Clay DeGrange Estate. COMMITTEE APPOINTMENTS ANNA WANZER REAPPOINTED TO COUNTY TRANSPORTATION COMMITTEE AS REPRESENTATIVE FROM TOWN OF STEPHENS CITY Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., Anna Wanzer was reappointed to the County Transportation Committee from the Town of Stephens City for a one year appointment, said term to commence on February 13, 1997 and expire on February 13, 1998. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye GARY G. MOORE REAPPOINTED TO COUNTY TRANSPORTATION COMMITTEE AS REPRESENT A TTVE FROM TOWN OF MIDDLETOWN Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., Gary G. Moore was reappointed to the County Transportation Committee from the Town of Middletown for 162 a one year appointment, said term to commence on February 13, 1997 and expire on February 13, 1998. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION (#013-97) HONORING FREDERICK COUNTY EXTENSION SERVICE EMPLOYEE SALLY MORROW - APPROVED WHEREAS, Sally Morrow has, for the past 29 years, been the esteemed secretary for the Frederick County Extension Service; and WHEREAS, the Frederick County Government recognizes the excellent and dedicated service that Sally Morrow has rendered the county during her tenure; and WHEREAS, during her years of faithful and dedicated service she has earned the admiration and respect of her friends and colleagues; NOW. THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors expresses its appreciation to Sally Morrow for her many years of service and contributions to her profession and extends their best wishes to her for many years of happiness and prosperity! RESOLVED this 22nd day ofJanuary, 1997. Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION BUSINESS PUBLIC HEARING - (RESOLUTION #014-97) ISTEA (lNTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT) ENHANCEMENT PROJECT FUNDING PROPOSALS: TO ESTABLISH AN ISTEA ENHANCEMENT PROGRAM PROJECT FOR FREDERICK COUNTY TO ASSIST WITH THE ACOUTSmON OF THE THIRD BATTLE OF WINCHESTER SITE. THIS ACOUTSITION WILL SECURE ONE OF THE KEY SITES OF THE HISTORIC OPEQUON BATTLEFIELD. AND WILL INITIATE PHASE II OF THE CIVIL WAR BA TTLEFlELD TOUR NETWORK PLAN FOR FREDERICK COUNTY AND THE CITY OF WINCHESTER Mr. Evan Wyatt, deputy planning director, presented this request to the Board. Mr. Robert K. Edmiston, APCWS Director of Real Estate, appeared before the Board to II I I I 163 answer any questions they might have. There was no public input. Upon motion made by W. Harrington Smith, Jf., seconded by Margaret B. Douglas, the following resolution on behalf ofISTEA was approved as presented: RESOLUTION OF SUPPORT BY THE BOARD OF SUPERVISORS, COUNTY OF FREDERICK FOR THE ASSOCIATION FOR THE PRESERVATION OF CIVIL WAR SITES, INC. THIRD WINCHESTER BATTLEFIELD ACQUISITION CIVIL WAR BATTLEFIELD TOUR NETWORK ENHANCEMENT PROJECT WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government in order that the Virginia Department of Transportation program an enhancement project in the County of Frederick; and, WHEREAS, the acquisition of scenic or historic sites IS an eligible transportation enhancement activity, as defined by Federal legislation; and WHEREAS, the acquisition of the Third Winchester Battlefield is consistent with the goals, strategies and action program of the Battlefield Network Plan. Frederick County - Winchester. VA and is a critical component of the Civil War Battlefield Tour Network; and WHEREAS, a public hearing was held by the Frederick County Board of Supervisors on January 22, 1997; and WHEREAS, the Association for the Preservation of Civil War Sites, Inc., hereby agrees to pay 20 percent of the total cost for land acquisition ofthis project, and that ifthe Association for the Preservation of Civil War Sites, Inc. subsequently elects to cancel this project, the Association of the Preservation of Civil War Sites, Inc., hereby agrees to reimburse the Virginia department of Transportation for the total amount expended by the Department through the date the Department is notified of such cancellation. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors hereby requests that the Commonwealth Transportation Board establish an enhancement program project for the Association of the Preservation of Civil War Sites, Inc., to acquire the Third Winchester Battlefield. ADOPTEDby the Board of Supervisors, County of Frederick, on the 22nd day of January, 1997. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye End of Planning Department Public Hearings. SUBDIVISION APPLICATION #011-96 - BASS HOOVER ELEMENTARY SCHOOL - TO BE PRESENTED AT LATER DATE i \ II 164 Mr. Wayne Miller, zoning administrator, presented this request to the Board. Mr. Sager stated that it is his understanding that this is merely the subdivision ofland, and that there are no plans for houses to be built at this time. He further stated that he felt this area could be used for parks, etc., as he feels there are more than enough houses and no further houses should be built in this already very busy corridor. Mr. Smith asked Mr. Sager ifwhen Route 647 is completed does he feel this would still apply. Mr. Sager replied that he would wait until Route 647 is completed and render his opinion at that time, but for now no houses. Mr. Longerbeam stated that he felt this conversation was a little premature. A vote was taken on this request; however no motion or second was made; therefore this will be presented to the Board at the next regular Board meeting for the needed motion and second. ROAD NAME CHANGE REOUESTS - SARA TOGA DRIVE TO A TOKA DRIVE AND WARRIOR DRIVE TO CHURCHILL DRIVE - APPROVED UNDER CONSENT AGENDA The Frederick County Road Naming Committee reviewed requests for these road name changes and recommended approval by the board. FINANCE COMMITTEE REPORT The Finance Committee met in the County Administration conference area at 107 North Kent Street on Wednesday, January 15, 1997 at 8:00 a.m. The agenda items are as follows: 1. The Director of Economic Development Reauests a General Fund Supplemental Appropriation in the Amount of$161.559 - Tabled This amount is needed to fund the transition ofthe Telecommuting Center from the Federal Government to a private organization. This amount is to be reimbursed by the Federal Government. No additional local funds are needed. See attached memo, p. 1-10. This item was tabled awaiting further information. Mr. Riley presented this to the Board and following discussion there were various questions the Board had about funding, etc., that Mr. Riley could not answer. The Board did not feel comfortable with taking any action at this time; therefore it was the consensus ofthe board members that this request would be tabled until the next Board meeting. Mr. Longerbeam stated that the county got into this posture due to the fact we are fiscal agent for EDC. Upon motion made by Charles W. Orndoff, Sr., seconded by Mr. Sager, this request was I, 'I 1165 tabled until the next Board meeting. 2. The Parks and Recreation Department ReQuests a General Fund Supplemental Appropriation in the Amount of $2.000 - Annroved This amount is needed to fulfill a grant agreement to cover the cost of the Bluemont Concert Series. These grant monies have been received; therefore, no additional local funds are needed. See attached memo, p. 11. The committee recommends approval. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 3. The School Board Finance Director ReQuests a School Board Budeet Adiustment in the Amount of $50.401 - Approved This amount represents additional funds expected from the state and federal government and will be used to fill two positions and to purchase computers. No additional local funds are needed. See attached memo, p. 12-13. The committee recommends approval. Upon motion made by W. Harrington Smith, Jr., seconded by Richard C. Shickle, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye MargaretB.Dou~as-Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 4. The Superintendent of Schools Reauests a General Fund Supplemental Appropriation in the Amount of $602.000 - Tabled The Board of Supervisors requested this list for funding consideration. Additional local funds are necessary. See attached memo, p. 14-15. The committee approved to accept the list of capital projects. This item has been tabled and a motion was accepted to revisit when the Board determines carry forward policies. 5. The Juvenile and Domestic Court ReQuests a General Fund Supplemental Appropriation in the Amount of $1 06.196 - Approved This amount represents a grant received from the Department of Juvenile Justice for crime control and requires no local dollar match. The committee recommends approval. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye 166 Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 6. The Board of SUDervisors Asked that the Reauest bv Dr. Ravmond Fish Askine for a General Fund Suoolemental AODroDriation in the Amount of $3.500 Be Broueht Before the Finance Committee - ADProved This amount represent a County contribution to the Route 11 North Sewer Project. See attached memo, p. 16-17. The committee recommends approval. The committee also decided that if additional funding is needed from the county for this project, these requests need to come before the Finance Committee. Upon motion made by W. Harrington Smith, Jr., seconded by Margaret B. Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Abstained The following items were provided for discussion only: 1. Staff continues to work on the Fire and Rescue Mutual Aid Agreement. John Riley informed the committee that progress on the Agreement is continuing. 2. John Riley presented the status ofFY 1997-98 department budgets. 3. The Finance Director presented monthly financial reports to the committee. BOARD OF SUPERVISORS COMMENTS Mr. Longerbeam asked that the consolidation report relating to the three offices of the county administration and school board be forwarded to each board member for their review prior to any joint meeting of the two boards. Mr. Smith thanked the Downtown Development Board and the First Bank for the flowers they sent on the occasion of the dedication of the new building and requested that a note of thanks be sent to them. Mr. Longerbeam personally thanked the staff and all those responsible for the planning and supervision that went into the construction and completion of the new administration building. He wanted to especially give thanks to the Public Works Committee and Ed Strawsnyder who worked very closely with this project on a daily basis. He further thanked Carol Bayliss for all her efforts on this project, and in particular, the area of decorating and furnishing, and for her assistance in bringing I I 1167 this project together, and also for all her work on behalf of today's dedication ceremonies. Mr. Smith stated that his son Harry had every intention of being at today's ceremonies, but due to the illness of the bank president, he was unable to be here but he did not want anyone to think that the city and county relationships were going back down the drain. Mr. Longerbeam stated that he felt it was pretty obvious to everyone that the city and county were very close to working out the joint communications center agreement. He hopes everyone is up to speed on the latest agreement and for those that may not be he will make sure they are before any final steps are taken on the agreement. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Charles W. Orndoff, Sf., seconded by Richard C. Shickle, the Board retired into executive session in accordance with the Code of Virginia, 1950, as amended, Section 2.1-344, Subsection A(7) to Discuss Legal Issues. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Charles W. Orndoff, Sf., seconded by Richard C. Shickle, the Board withdrew from executive session. The above motion was passed by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jf. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sf., the board reconvened into regular session and certified that nothing other than what was noted as reason for going into executive session was discussed. UPON MOTION MADE BY ROBERT M. SAGER, SECONDED BY CHARLES W. 168 ORNDOFF, SR., AND PASSED UNANIMOUSLY, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY AD-!.QURNED. I ! 1-/ /' 1/ivV;!::'- ------/L- James L. Longerbeam Chairman, Board of Supervisors