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HomeMy WebLinkAboutJanuary 08, 1997 Regular Meeting 144 A Regular Meeting ofthe Frederick County Board of Supervisors was held on January 8, 1997, at 7: 15 p.m., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; W. Harrington Smith, Jr.; Richard C. Shickle; Robert M. Sager; Margaret B. Douglas; and Charles W. Orndoff, Sr. CALL TO ORDER The Chairman called the meeting to order and welcomed those present to the new County Administration Building and Board Room stating that he was very pleased to be having the meeting in this facility. INVOCATION The invocation was delivered by board member Robert M. Sager in the absence of the scheduled minister. ADOPTION OF AGENDA Mr. Orndoff requested time under county officials. Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the agenda was adopted as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested the following tabs for approval under consent agenda: I. Road Resolution - Saratoga Meadows Subdivision - Tab M; 2. Finance Committee Report - Tab N. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the consent agenda, as noted above, was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye ,I I, 11145 I CITIZEN COMMENTS No one appeared before the Board at this time. MINUTES OF REGULAR MEETING - DECEMBER 11. 1996 - APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the minutes of the regular meeting of December II, 1996 were approved as submitted by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RICHARD C. SHICKLE ELECTED VICE-CHAIRMAN Mr. Sager placed the name ofW. Harrington Smith, Ir., for the office of Vice Chairman. A second is not required. The above motion was denied by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Nay Robert M. Sager - Aye Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Nay Mr. Riley explained this was a tie vote, therefore the Board is in the same position as last year with regard to a Vice Chairman. Mr. Orndoff moved to nominate Mr. Shickle for Vice Chairman. Mr. Sager stated that he felt the nominations would have to be reopened. Mr. Smith stated that he was not going to make an issue of this, then he guessed he was. They had an opportunity to make a nomination when you asked for nominations, he felt this was out of order. The Chairman called on Mr. Riley, parliamentarian. Mr. Riley explained that the floor needed to be opened for nominations. Mr. Omdoffrestated his motion for opening the floor for nomination of Vice Chairman, Mrs. Douglas seconded the motion. The above motion was approved by the following recorded vote: 146 James L. Longerbeam - Aye W. Harrington Smith, Jr. - Nay Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. ShickIe - Aye Charles W. Orndoff, Sr. - Aye Mr. Orndoff placed Mr. Richard ShickIe's name in nomination for Vice Chairman. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Present Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye ROBERTS RULES OF ORDER ADOPTED Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., Roberts Rules of Order were adopted for the year by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye JOHN R. RILEY. JR.. APPOINTED AS PARLIAMENTARIAN Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, John R.Riley, Jr., county administrator, was appointed as board parliamentarian. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye TIME AND PLACE SELECTED FOR REGULAR MEETINGS Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the second and fourth Wednesdays of each month at 7:15 at 107 North Kent Street, Winchester, VA. in the Board of Supervisors' Meeting Room is the time and location for all regular meetings of the Board of Supervisors. The above motion was approved by the following recorded vote: 147 James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE ASSIGNMENTS/APPOINTMENTS Board Appointments to Various Boards. Commissions and Committees Chairman of the Board of Supervisors James L. Longerbeam presented these appointments: James L. Lon~erbeam: Industrial Development Authority. Richard C. Shickle: Chairman of the Code & Ordinance Committee; Finance Committee; Fire & Rescue Association. W. Harrin2ton Smith, Jr.: Chairman, Finance Committee; Public Works Committee; Personnel Committee; Sanitation Authority. Robert M. Sa~er: Chairman, Law Enforcement and Courts Committee; Social Services Board; Transportation Safety Committee; Planning Commission; Code & Ordinance Committee. Charles W, Orndoff, Sr.: Chairman of Public Works Committee; A.S.C.; Extension Leadership Council; Agricultural District Advisory Board. Marearet B. Dou~las: Chairman of Personnel Committee; Law Enforcement & Courts Committee; Gypsy Moth Committee; Handley Regional Library Board; Parks & Recreation Committee. Reappointment/Appointment of Citizens to Various County Boards. Commissions and Committees The following committee appointments were made: Code and Ordinance Stephen G. Butler Michael L. Bryan Patricia F. Scheder Finance Committee Anita Shull Michael G. Cundiff Nicholas 1. Nerangis C. William Orndoff, Jr., Treasurer as a Liaison Member Law Enforcement and Courts Committee Larry P. Coverstone James L. Hockman Vickie Wilkins Donald S. Jackson Personnel Committee 14.8 Tonie M. Wallace Lt. Col.(Ret.)Robert S. Gordanier 1. Michael Foster Public Works Committee Jim Vickers James T. Wilson Thomas 1. Offutt, Jr. George H. Ludwig DOUG RINKER REAPPOINTED TO THE WINCHESTER-FREDERICK COUNTY ECONOMIC DEVELOPMENT COMMISSION Upon motion made by Charles W. Orndoff, Sr., seconded by Richard C. ShickIe, Doug Rinker was reappointed to the Winchester-Frederick County Economic Development Commission for a three year term. The term will commence on January 31, 1997 and end on January 31,2000. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. HARRINGTON SMITH. JR. REAPPOINTED TO THE WINCHESTER - FREDERICK COUNTY ECONOMIC DEVELOPMENT COMMISSION AS THE COUNTY BOARD OF SUPERVISORS REPRESENTATIVE Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sf., W. Harrington Smith, Jr., was reappointed to the Winchester-Frederick County Economic Development Commission as the county board of supervisors representative. The term will commence on January 31 1997 and expire on January 31, 2000. The above motion was approved by the folIowing recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. ShickIe - Aye Charles W. Orndoff, Sr. - Aye JOHN R. MARKER REAPPOINTED TO COUNTY PLANNING COMMISSION FROM BACK CREEK DISTRICT Upon motion made by Margaret B. Douglas, seconded by Charles W. Orndoff, Sf., John R. Marker was reappointed to the county planning commission from Back Creek District for a four year term. Mr. Marker's term will commence on February 22, 1997 and end on February 22,2001. 149 The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye REOUEST TO REACTIVATE THE COUNTY COMMUNICATIONS CENTER COMMITTEE - PUT ON HOLD AT THIS TIME - DIRECTOR OF PUBLIC SAFETY COMMUNICATIONS POSITION - APPROVED Mr. Riley explained that there is a great deal of information in the board's agenda notebook with regard to the county communications center committee. The professional staff feel the first step would be either a reconstitution of the county communications committee or an appointment of new members to a county communications committee and the authorization to create the position of Director of Public Safety. These two items are being looked at first, for once the director is employed, the individual will have a vast amount of input into the design of the new facility. He further noted that Sheriff Robert Williamson, along with Emergency Services Director Tom Owens, and citizen member Frank Spurr were present to answer any questions the Board might have. Inasmuch as the City of Winchester has decided at this point not to pursue joint communications this is what is being recommended by the committee. Mr. Longerbeam stated that over the past ten days or so there have been some communications with the City, not sure at this point what their position is. He feels the Board might be a little premature to reappoint the County Joint Communications Committee at this time. He does feel the county needs to move forward on the advertising for the director of the facility, and he would urge the Board to move in this direction and wait until it is determined exactly what the City's plans are before a strictly county communications committee is reconstituted. Mr. Sager stated that he had no problem with waiting until the end of January, but that's just it, the county has been waiting. Mr. Longerbeam stated that he totally agreed, and he is not saying the county should wait a great period of time, but he does not feel there is any great rush to have a communications board. He does agree that should the City not agree to do this jointly, and stick with their current plans and go it alone, and a joint facility is not possible, then he feels the next order of business would be to reconstitute the county committee. II 150 Mr. Sager asked if there would be a time frame on this. Mr. Longerbeam replied that his feelings would be no later than the first Board meeting in February. Mr. Riley stated that depending on the Board's actions tonight that staff would proceed with advertising this position. Mr. ShickIe stated that he would support a position that would put a time table on when the Board would vote on whether the Board would go forward with the county committee. He doesn't mind waiting a while for the City of Winchester, but he doesn't want to wait for a long time. Mr. Longerbeam stated that if the City finalizes their decision he would say certainly no later than the first Board meeting of February. Mr. Shickle asked that those individuals that have been involved in these discussions on behalf of the county be asked if this suits their schedule. Sheriff Williamson stated that the county has been waiting on the City of Winchester for five years. Tom Owens explained that staff has a position description established so this can move forward with the Personnel Director, get an advertisement, typically a thirty day window for applications, feels this would fit within the time frame that the Board is discussing. Sheriff Williamson asked about the technical assistance that has been provided over the years by citizen member Frank Spurr, as neither he nor Mr. Owens possess this knowledge and he would like to hear from Mr. Spurr as to his thoughts on this matter. Mr. Spurr stated that some three years ago the county was ready and he doesn't really see why the county should continue to wait on the City of Winchester when they have basically made their decision known as to what they intend to do as far as a communications center is concerned. Mr. Longerbeam explained that his intentions are not to hold up anything; however, he feels a joint center is probably more realistic now than it has ever been and he would rather wait a few more weeks to see ifin fact this is a reality than the two localities go their separate ways on this issue. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the position of Director of Public Safety Communications will be advertised and that this Board will make a decision at their first meeting in February (l2th) as to whether they are going separately or jointly 151 with the City of Winchester with regard to a Joint Communications Center. Mr. Smith seconded this motion. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Nay RESOLUTION (#012-97) IN HONOR OF SHERANDO HIGH SCHOOL FOOTBALL TEAM - APPROVED Mr. Sager read the following resolution: WHEREAS, the Sherando High School Football Team won the Northwest Regional District Semi-Final; WHEREAS, the Sherando High School Football Team also won the Northwest Regional District Championship; WHEREAS, the Sherando High School Football Team also won the Group AA Division 4 Championship; WHEREAS, Sherando High School Football Team represented this community with distinction and honor in the State Championship Football Game; WHEREAS, the team has achieved this honor through hard work, dedication, and true sportsmanship which has brought favorable recognition upon themselves, their school, and their community; NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors offers its congratulations to the coaches and players of the team for ajob well done; and, BE IT FURTHER RESOLVED, that a true copy of this resolution be presented to the coaches and the team. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye ANNA CAMPBELL APPOINTED TO SHAWNEE-LAND SANITARY DISTRICT TO FILL UNEXPIRED TERM OF DENNIS WHITE Upon motion made by Margaret B. Douglas, seconded by Robert M. Sager, Anna Campbell was appointed to the Shawnee-Land Sanitary District to fill the unexpired term of Dennis White, said 152 term to expire June 30, 1999. Dennis White, chairman, has resigned as he will be moving from Shawnee-Land in the very near future; however there will not be any additional nominations at this time. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye DR. RAY FISH REOUESTS COUNTY TO CONTRIBUTE $3.500 TOWARD COST OF PLANNING AND ENGINEERING STUDIES FOR THE ROUTE 11 NORTH SEWER PROJECT - REFERRED TO FINANCE COMMITTEE Dr. Ray Fish appeared before the Board to request that Frederick County contribute $3,500 toward the cost of planning and engineering studies for the Route 11 North Sewer Project. Mr. Shickle asked Dr. Fish if he had contacted the Frederick County Sanitation Authority. Dr. Fish replied no, not as far as any monies are concerned. Mr. Shickle asked what is the total that the $3500 is a part of. Dr. Fish replied strictly a shot in the dark. With the advice of a couple of people that he had talked with, it is estimated that the planning and engineering will cost between $25,000 and $40,000, therefore with that figure in mind he thought it would be appropriate to ask 10% from VDQT and the county. Mr. Longerbeam asked Dr. Fish ifhe had any problem with the allocation of funds being done now, but actual payment being held for a time. Dr. Fish replied that was fine with him. Mr. Shiclde asked if this amount was not sufficient for the engineering cost, would he come back to the Board for more money. Dr. Fish replied that was hard to say at this point. Mr. Orndoff stated that he would refrain from any discussion or vote on this request. Mr. Sager explained that he was always under the impression that this type of funding waS made available from the Sanitation Authority. Mr. Riley explained that he did not feel the Sanitation Authority had this in tqeir comprehensive plan. "Ii Ii 153 I Mr. Smith stated that he was not against this request; however, this is another of those items that he feels should first go to the county finance committee for their review and recommendation to the Board. Upon motion made by W. Harrington Smith, Jr., seconded by Richard C. Shickle, the above request of Dr. Fish is hereby referred to the county finance committee for their review and recommendation back to the Board. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Abstained ALL REOUESTS FOR EXPENDITURE OF FUNDS. AS WELL AS ALL PERSONNEL MATTERS. WILL NOT BE PART OF THE CONSENT AGENDA- APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by Richard C. Shickle, all expenditure of funds, as well as all personnel matters, will no longer be part of the consent agenda. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARINGS: PUBLIC HEARING - AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE. CHAPTER 7. ELECTIONS: ARTICLE n. ELECTION PRECINCTS: SECTION 7-7. PRECINCTS AND RESPECTIVE POLLING PLACES ENUMERATED: B. GAINESBORO MAGISTERIAL DISTRICT: TO CHANGE mE POLLING PLACE FOR THE GAINESBORO PRECINCT FROM GAINESBORO FIRE HALL TO THE GAINESBORO ELEMENTARY SCHOOL: AND E. STONEWALL MAGISTERIAL DISTRICT. TO CHANGE THE POLLING PLACE FOR THE CLEARBROOK PRECINCT FROM STONEWALL RURITAN BUILDING TO THE STONEWALL ELEMENTARY SCHOOL AND TO CHANGE THE NEFFSTOWN PRECINCT FROM REGENCY LAKES COMMUNITY CENTER TO THE RED BUD RUN ELEMENTARY SCHOOL - APPROVED Mr. Riley presented this request to the Board. There was no public input. BE IT ORDAINED, that Chapter 7, Elections; Article II, Election Precincts; Section 7-7, Precincts and Respective Polling Places Enumerated, B and E is hereby amended to read as follows: 154 ~ 7-3. Precincts and Respective Polling Places Enumerated. B. Gainesboro Magisterial District. Gainesboro Precinct Gainesboro Elementary School E. Stonewall Magisterial District. Clearbrook Precinct Neffstown Precinct Stonewall Elementary School Red Bud Run Elementary School Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., the above ordinance amendment was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE. CHAPTER 155. TAXATION: ARTICLE I. GENERAL PROVISIONS: TO AMEND SECTION 155-3. TAX RETURNS: FAILURE TO FILE: TO AMEND PARAGRAPH A AND BY mE ADDIDON OF PARAGRAPH D. mE PROPOSED AMENDMENT WILL PROVIDE FOR AUTOMATIC REFILlNG OF PERSONAL PROPERTY IF THERE ARE NO CHANGES ON A TAXPAYERS ACCOUNT - APPROVED Mr. Longerbeam presented this ordinance amendment to the Board. There was no public input. BE IT ORDAINED, that Chapter 155, Taxation; Article I, General Provisions; Section 155- 3, Tax Returns; Failure to File; by the amendment of Paragraph A and by the Addition of Paragraphs D and E to read as follows: . . 155.3 Tax Returns: Failure to File. A. The annual return of taxable tangible personal property and mobile homes for the county shall be filed with the Commissioner of Revenue for the county on or before the 15th day of February of each year, except as stated in Subsections D and E; provided, further, that the annual ret\lrn of taxable personal property for any motor vehicle, trailer, airplane or boat acquired after January J shall be filed with the Commissioner of Revenue on or before the 15th day of February of eachyear; or within thirty (30) days from the date of acquisition or situs in the county, whichever occurs later. B. The annual return of taxable machinery and tools, furniture and fixtures employed in a business or trade for the county shall be filed with the Commissioner of Revenue for the county on or before the 15th day of March of each year; provided, further, that the annual return of taxable machinery and tools, furniture and fixtures acquired after January 1 shall be filed with the Commissioner of Revenue on or before the 15th day of March of each year or within thirty (30) days from the date of acquisition or situs in the county, whichever occurs later. C. A penalty for failure to file such return as required in Subsection A is assessed at the rate often percent (10%) of the tax assessable or due on such property or two dollars ($2.), whichever shan be the greater. II 'I i 11155 D. Notwithstanding the provisions of 155-3, Subsection A, Frederick County provides for an alternative method of filing personal property tax returns for motor vehicles, trailers and boats. Such motor vehicles, trailers, and boats, may be assessed annually based on a previous personal property tax return filed by the owner or owners of such property. For those whose name or address has not changed since a previous filing and whose personal property has had no change in status or situs, the assessment and taxation of property shall be based on a personal property tax return previously filed with Frederick County, who hereby adopts this alternative method of filing. E. Such owner or owners of motor vehicles, trailers, and boats must file a new personal property tax return whenever there is: (i) change in the name or address of the person or persons owning such taxable personal property; (ii) a change in the situs of personal property; (iii) any other change affecting the assessment or levy of the personal property tax on motor vehicles, trailers or boats for which a tax return has been filed previously; or (iv) any change in which a person acquires one or more motor vehicles, trailers or boats and for which no personal property tax return has been filed. Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the following ordinance amendment was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE. CHAPTER 155. TAXA nON. BY DELETING AND REPEALING ARTICLES XIV. GENERAL BUSINESS LICENSE PROVISIONS: ARTICLE XV. CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE PROVISIONS AND XVI. SPECIAL LICENSE PROVISIONS (BPOLl AND REPLACING IT WITH NEW ARTICLES XIV. GENERAL BUSINESS LICENSE PROVISIONS. ARTICLE XV. CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE PROVISIONS AND XVI. SPECIAL LICENSE PROVISIONS (BPOLl. THE AMENDMENTS ARE IN ACCORDANCE WITH THE GUIDELINES AS MANDA TED BY LEGISLATION PASSED BY THE GENERAL ASSEMBLY IN 1996 - APPROVED Mr. Riley presented this ordinance amendment to the Board. There was no public input. Mrs. Ellen Murphy, commissioner of the revenue, addressed the Board at this time to further explain this amendment. A full and complete copy of this ordinance amendment is on file in the Office of the County Administrator for review by the public. Upon motion made by W. Harrington Smith, Jr., seconded by Richard C. Shickle, the above ordinance amendment was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye 156 Robert M. Sager - Aye Richard C. Shickle . Aye Charles W. Orndoff, Sr. - Aye PLANNING COMMISSION BUSINESS PUBLIC HEARINGS: PUBLIC HEARING - CONDITIONAL USE PERMIT #016-96 OF NORRIS AND KATHLEEN WESTOVER TO OPERATE A SMALL COMMERCIAL BAKERY. THE PROPERTY IS LOCATED AT 1721 WARDENSVILLE GRADE (PREVIOUSLY BRAGGS MARKET) AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 50-A-51 IN THE BACK CREEK MAGISTERIAL DISTRICT - APPROVED Mr. Wayne Miller, zoning administrator, presented this request to the Board noting that staff and planning commission recommended approval with conditions. There was no public input. Upon motion made by Margaret B. Douglas, seconded by W. Harrington Smith, Jr., conditional use permit #016-96 of Norris and Kathleen Westover was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - THE 1997 UPDATE OF THE FREDERICK COUNTY COMPREHENSIVE POLlCY PLAN. THIS UPDATE CONSISTS OF REPLACING STATISTICAL INFORMATION ON TOPICS SUCH AS POPULATION AND EMPLOYMENT FIGURES. BUILDING PERMITS ISSUED. AND SCHOOL ENROLLMENT WITH THE MOST RECENT DATA. CURRENT INFORMATION ON THE STATUS OF VARIOUS FACILITIES AND SERVICES HAS BEEN ADDED ALONG WITH LAND USE POLICIES FOR THE ROUTE 11 NORTH AREA - APPROVED Mr. Eric Lawrence, planner II, presented this 1997 update of the comprehensive plan to the Board. Mr. Sager stated that he was pleased with the plan. Mr. Smith stated that he too was pleased with the plan; however, he did request that the study be made to the West Virginia line. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the county comprehensive policy plan for 1997 was approved as presented by the following recorded vote: James L. Longerbeam - Aye 157 W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye End of Planning Commission Public Hearings. ROAD RESOLUTION - SARATOGA MEADOWS SUBDMSION - ADDITION OF STREETS INTO STATE SECONDARY ROAD SYSTEM - APPROVED UNDER CONSENT AGENDA End of Planning Commission Business. COMMITTEE REPORTS FINANCE COMMITTEE - APPROVED UNDER CONSENT AGENDA The Finance Committee met in the County Administration conference area at 107 North Kent Street on Wednesday, December 18, 1996 at 8:00 a.m. Committee member Anita L. Shull was not present. The agenda items are as follows: 1. The County Administrator Reauests a General Fund Supplemental Appropriation in the Amount of $14.924 This amount is needed to purchase an additional pool car. This item has been returned to the Finance Committee for consideration due to insurance concerns dealing with employees using personal vehicles for County business. Additional local funds are necessary. See attached memo, p. 1-4. The committee suggests adding this request to the budget cycle, therefore, the committee does not recommend approval. 2. The Circuit Court Oerk Requests a Genera) Fund Suoolemental Aoorooriation in the Amount of $2.000 This amount was erroneously left out of the FY 97 budget cycle and is needed for microfilm expenses. Additional local funds are necessary. See attached memo, p. 5. The committee recommends approval. 3. The SheritTReauests a General Fund Suoolemental Aoorooriation in the Amount of $4.600 This amount represents grant monies received for a Church Arson Prevention Program and is requested to be placed in line item 3102-1005-000-000 Extra Help/Overtime. No additional local funds are needed. See attached memo, p. 6. The committee recommends approval. 4. The Fire and Rescue Director Reauests a General Fund Suoolemental Aoorooriation in the Amount of$I.354.95 This amount represents an insurance reimbursement for a vehicle accident that occurred in November. It is requested that this money be placed in line item 3505-3004-000-002 Repair and Maintenance - Vehicle. No additional local funds are needed. See attached copy, p. 7. The committee recommends approval. 5. Attached is the Draft for the Fire and Rescue Mutua) Aid Al!:reement That was Taken to the Joint Finance Committee on December 6. 1996 158 It is now being forwarded to the County Finance Committee for consideration. Tom Owens will be at the meeting to answer any questions. See attached agreement, p. 8-23. This item has been tabled until Mr. Owens gets input from the volunteers and the City of Winchester. 6. The Rel!:ional Jail Requests a Re2iona) Jai) Fund Supplemental Appropriation in the Amount of$7.472.08 This amount represents an insurance reimbursement for lightning damage that occurred in August. It is requested that $720.00 be reimbursed to the Jail Canteen Fund and the remainder of $6,752.08 be placed in line item 11-3301-3004-000-001 Repair and Maintenance - Equipment. No additional local funds are needed. See attached copies, p. 24-25. The committee recommends approval. 7. The Shawnee-Land Sanitary District Manal!:er Requests a Shawnee-Land Fund Supolemental Appropriation in the Amount of $12.000 This amount is needed to purchase snow removal equipment and a used pick-up truck. This amount will be taken out of the Shawneeland reserves. See attached memo, p. 26. The committee recommends approval. 8. The Rel!:ional Airoort Requests an Airport Caoital Fund Suoolemental Aporooriation in the Amount of $1.236.605 This amount is needed for additional capital improvements to the Regional Airport. Total additional local dollars of $172,406 are needed. Frederick County's share will be $86,203. See attached copy, p. 27. The Airport Manager will be present at the meeting to answer any questions. This item has been tabled awaiting further financial information. 9. The Frederick County American Little Leal!:ue Requests a General Fund Suoolemental Aoorooriation in the Amount of $16.973 This amount is needed to construct a Little League field at Redbud Run Elementary School. This request was approved at the December 11, 1996 Board of Supervisors meeting subject to the approval of the finance committee. See attached letter, p. 28-33. The committee recommends approval. BOARD OF SUPERVISORS COMMENTS Mr. Sager expressed his pleasure with the new board room facilities and how very happy he was to have such a facility to meet in. Mr. Orndoff asked those seated in the audience if they could hear the board members. The general consensus was that the entire Board could speak up as it was difficult at times to hear what was being said. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the board retired into executive session in accordance with the Code of Virgini!l, 1950, as amended, Section 2.1-344, Subsection A(I) (3) (5) and (7) to Discuss Personnel, Industrial Prospect, Legal Matters, and Acquisition and Disposition of Real Estate. 159 The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the Board withdrew from executive session. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sf., the Board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye UPON MOTION MADE BY W. HARRINGTON SMITH, JR., SECONDED BY CHARLES W. ORNDOFF, SR., AND PASSED UNANIMOUSLY, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. ~- Jo R. ley, Jr. Clerk, Board of Supervisors ,I