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May 20, 1998 Special Meeting fl657 A Special Meeting of the Frederick County Board of Supervisors was held on Wednesday, May 20, 1998, at 5:00 p.m. in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; W. Harrington Smith, Jr.; Charles W. Orndoff, Sr.; Margaret B. Douglas ABSENT: Robert M. Sager (Out of Town). CALL TO ORDER Chairman Longerbeam called the meeting to order. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the Board retired into executive session in accordance with the Code of Virginia, 1950, as amended, Section 2.1-344, Subsection A (3) and (7) to Discuss Acquisition and Disposition of Real Estate and Legal Matters. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the Board withdrew from executive session. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the Board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. 11 658 The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye SEVEN ACRE PARCEL OF LAND. LOCATED AT TASKERlWARRIOR DRIVE DONATED FOR SITE OF NEW HANDLEY REGIONAL LmRARY BRANCH- APPROVED Board member W. Harrington Smith, Jr. moved to accept the tentative donation from its owner, a seven acre parcel of land located at the northwest corner of Tasker/Warrior Drive intersection, for the location of the new Handley Regional Library Branch. This site was endorsed by the Handley Regional Library Board. Board member Margaret B. Douglas, seconded the motion. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye GRIM PROPERTY WILL NO LONGER BE PURSUED AS POSSmLE SITE FOR FUTURE LOCATION OF COUNTY ELEMENTARY SCHOOL - APPROVED Board member Richard C. Shickle made a motion for the school board not to pursue the Grim property as a possible school site. This action was in response to the request from the school superintendent for guidance on the possibility of the county purchasing this property. Board member W. Harrington Smith, Jr., seconded the motion. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD APPROVES FUNDING FOR EIGHT ADDITIONAL TEACHING POSITIONS - SIX SOCIAL STUDIES - ONE ART - ONE MUSIC Board member Margaret B. Douglas moved to approve eight additional teaching positions. Six will be for social studies, one art, and one music teacher. II Ii 11659 Board member W. Harrington Smith, Jr. seconded the motion with an amendment. He requested that these funds come from carry forward funds. Board member Charles W. Orndoff, Sr. asked if this would bring total positions to the original thirteen the school board had asked for? Board member Richard C. Shickle asked if these monies were in addition to the $1.1 million. Chairman Longerbeam stated that he felt the issue here was that these items were deliberately left out of the budget, then added as an after thought. He doesn't doubt the need; however, it concerns him as to how this request came to the Board as the initial request did not include the six social study teachers at the high school. Board member Shickle expressed concern about any changes to the accepted budget and what would be needed. Both Chairman Longerbeam and Board member Shickle expressed their concerns by the whole process. The above motion was amended to read that eight additional teachers will be hired, as spelled out above, with funding of $47,000 to come from carry forward school operating funds and $470,000 from school construction funds from next biennium. This puts this request back as it was originally received. The above motion was approved by the following recorded vote: James L. Longerbeam - Nay W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Absent Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Aye UPON MOTION MADE BY W. HARRINGTON SMITH, JR., SECONDED BY CHARLES W. ORNDOFF, SR., THERE BEING NO FURTHER BUSINESS TO COME B~RE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. ""\ Minutes Prepared By: (tdJ-r.~..~ Carol T. Bayliss t Deputy Clerk, Board of Supervisors