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HomeMy WebLinkAboutApril 22, 1998 Regular Meeting II 'I I I 625 A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, April 22, 1998, at 7:15 p.m., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; W. Harrington Smith, Jr.; Charles W. Orndoff, Sr.; Robert M. Sager; and Margaret B. Douglas. CALL TO ORDER The Chairman called the meeting to order. INVOCATION The invocation was delivered by Board member Robert M. Sager in absence of a minister. ADOPTION OF AGENDA County Administrator John R. Riley, Jr., requested the addition of the following two items: 1. Request from Department of Juvenile Justice for County of Frederick to act as fiscal agent for fiscal year 1999-2000 in order to receive funds from Virginia Juvenile Community Crime Control Act. 2. Proclamation honoring Lindsay Gayle Tremoulis as In-Town Honorary Fire and Rescue Chief Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the agenda was adopted as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA Mr. Riley suggested the following tabs for approval under consent agenda: 1. Proclamation - Letter Carriers Food Drive Day - Tab C; 2. Schedule Public Hearing Date for Planning Commission Items - Tab D; 3. Planning Department Memorandum Concerning Upcoming Items for Board of Supervisors MontWy Board Meetings - Tab E; 4. Scheduling of Board Meetings for Summer Months - Tab F; 5. Proclamation for Lindsay Gayle Tremoulis - Out of Town Honorary Fire and Rescue Chief 6. Landfill Oversite Committee Report - Tab L. Ii 626 Upon motion made by W. Harrington Smith, Jr., seconded by Margaret B. Douglas, the consent agenda was approved as noted above by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CITIZEN COMMENTS Chairman of the Frederick County School Board Trish Stiles introduced Dr. William C. Dean who was recently hired to fill the vacancy created by Tom Malcolm's resignation. Dr. Dean's wife, Barbara, was also introduced by Mrs. Stiles. Dr. Dean appeared before the Board stating that he was happy to have been selected as the new school board superintendent and was looking forward to working with the Board of Supervisors. Barbara Van Osten, resident of Back Creek District, appeared before the Board concerning the repeal of an ordinance amendment that was approved by the Board that would have allowed Cardinal Glass to locate in Frederick County. She further advised that it had been requested by the Save the Valley citizens group, as well as other citizens, for the Board to take action on this repeal and she would like to know why this has not been acted on. Donald W. Luttrell, resident ofOpequon District, wanted to know the status of the new library that is scheduled to be built in Frederick County. He feels the referendum that is scheduled to be placed on the ballot for the next general election is just a means of sidetracking this issue. Trish Stiles, Chairman, Frederick County School Board, appeared before the Board with reference to questions that had been raised by Board members concerning the request made by the school board at a recent Board Finance Committee meeting with regard to the hiring of 14 new teachers. Mrs. Stiles explained that in some county schools the current teacher/pupil ratio is 29-1 and 32-1, and this is a concern not only to school administration, but also parents. She further explained that now is the time to hire these teachers for if they have to wait until August or September the good teachers will already have jobs. Paul Morgan, resident of Stonewall District, is very pleased with what the State is purposing for education. He has two daughters in Red Bud Elementary and he feels the teacher/student ratio 'I i 627 definitely needs to be addressed. MINUTES FOR WORKSESSION OF MARCH 31. 1998 - APPROVED Upon motion made by Charles W. Orndoff, Sr., seconded by Robert M. Sager, the minutes of the worksession of March 31, 1998 were approved as submitted by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE APPOINTMENTS: VIRGINIA MCCLURE APPOINTED TO HISTORIC RESOURCES ADVISORY BOARP FROM SHAWNEE DISTRICT Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, Virginia McClure was appointed to the Historic Resources Advisory Board from Shawnee District. This appointment is for four years and will commence on May 10, 1998 and expire on May 10, 2002. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye WILLIAM DEMBECK APPOINTED TO LORD FAIRFAX EMERGENCY MEDICAL SERVICES COUNCIL (EMS) Upon motion made by Richard C. Shickle, seconded by Robert M. Sager, William Dembeck was appointed to the EMS Council for a three year term. This term will commence on July 1, 1998 and expire on June 30, 2001. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. HARRINGTON SMITH. JR.. REAPPOINTED TO THE WINCHESTER REGIONAL AIRPORT AUTHORITY Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., W. Harrington 628 Smith, Jr., was reappointed to the Winchester Regional Airport Authority for a four year term. This term will commence on July 1, 1998 and expire on June 30, 2002. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PROCLAMATION (#007-98) RE: LETTER CARRIERS FOOD DRIVE DAY - APPROVED PROCLAMATION FOOD DRIVE DAY - NATIONAL ASSOCIATION OF LETTER CARRIERS WHEREAS, Saturday, May 9, 1998, has been designated as Food Drive Day by the National Association of Letter Carriers and will be observed by letter carriers in the County of Frederick; and WHEREAS, in 1997, letter carriers collected 24,000 pounds in our community and 72,000,000 pounds nationally during this Food Drive; and WHEREAS, the letter carriers serve citizens of our fine county in an exemplary manner through the most hazardous weather, be it snow, rain or extreme summer heat; and WHEREAS, this most faithful and dedicated civil servant never fails to complete his rounds of serving our entire population; and WHEREAS, letter carriers throughout the County of Frederick will be collecting food to replenish food pantries for the less fortunate and the homeless; and WHEREAS, the people of this great county wish to express their appreciation for, and show recognition of the efforts and sacrifices made by their faithful letter carrier. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby proclaim May 9, 1998, as Letter Carrier Food Drive Day in the County of Frederick, and urge all citizens to join in its observance. ADOPTED, this 22nd day of April, 1998. REOUEST FROM PLANNING COMMISSION FOR DATE FOR PUBLIC HEARING ITEMS FOR BOARD MEETING OF MAY 27. 1998 - APPROVED UNDER CONSENT AGENDA 1. Rezoning #007-98, K.D.G., L.C., Submitted by Painter-Lewis, P.L.C. to rezone 1.0 acres. 2. Rezoning #008-98. Oakcrest Builders, Inc., submitted by G.W. Clifford and Associates, Inc., to rezone 2.5 acres. MEMORANDUM FROM PLANNING DEPARTMENT RE: UPCOMING BOARD OF SUPERVISORS BOARD MEETINGS AND PLANNING COMMISSION ITEMS SCHEDULED FOR THESE MEETINGS - APPROVED UNDER CONSENT I' '1629 AGENDA Chairman Longerbeam advised that this schedule would be taken into consideration and if it became apparent that the Board needed to hold a meeting due to the heavy volume of requests being handled by the planning department, then a meeting would be scheduled. MEMORANDUM RE: SCHEDULING OF BOARD MEETINGS DURING THE SUMMER MONTHS - APPROVED UNDER CONSENT AGENDA The second Board meeting for the months of June, July, August and September were canceled. RESOLUTION (#032-98) ON VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT-APPROVED Court Services Director C. Douglas Tucker presented this request to the Board. RESOLUTION ON VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT WHEREAS, the Virginia General Assembly enacted the Virginia Juvenile Community Crime Control Act with an effective date ofJanuary 1, 1996, and WHEREAS, it is a requirement of this Act that local plans be developed that provide for the delivery of services to juveniles who come before the court as children in need of services, child in need of supervision, and delinquency, and that those plans be endorsed by a resolution of the governing body; and, NOW, THEREFORE, BE IT RESOLVED BY THE FREDERICK COUNTY BOARD OF SUPERVISORS THAT: 1. The local plan for Frederick County, Virginia, as required by the Virginia Juvenile Community Crime Control Act be approved and endorsed this 22nd day of April, 1998. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the above resolution was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PROCLAMATION (#008-98) IN HONOR OF LIND SA Y GAYLE TREMOULIS AS THE 1998 IN-TOWN HONORARY FIRE AND RESCUE CHIEF - APPROVED UNDER CONSENT AGENDA PROCLAMATION IN HONOR OF LINDSAY GAYLE TREMOULIS WHEREAS, Lindsay Gayle Tremoulis has been chosen to represent Frederick County and the City of Winchester as the 1998 In-Town Honorary Fire and Rescue Chief; and WHEREAS, as In-Town Honorary Fire and Rescue Chief, she will join with the Out-of- 630 Town Honorary Fire and Rescue Chief in the Firefighters Parade and also ride in the 71st Shenandoah Apple Blossom Festivals Grand Feature Parade. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors, do hereby add their warmest congratulations and best wishes to Lindsay Gayle Tremoulis. PLANNING COMMISSION BUSINESS: PUBLIC HEARING ITEMS: PUBLIC HEARING - CONDITIONAL USE PERMIT #001-98 OF DENISE MCCLEAREN FOR AN OFF-PREMISE BUSINESS SIGN ALONG FRONT ROYAL PIKE (ROUTE 522 S.). IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBERS 94A-1-2-6 THROUGH 8. THIS OFF-PREMISE SIGN IS FOR A DOG GROOMING BUSINESS LOCATED AT 4784 FRONT ROYAL PIKE IN THE OPEOUON MAGISTERIAL DISTRICT - APPROVED Planner II Mike Ruddy presented this request to the Board advising that staff and planning commission recommended approval. There was no public input. Upon motion made by Robert M. Sager, seconded by Margaret B. Douglas, CUP #001-98 of Denise McClearen was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - REZONING #004-98. CENTRAL COCA COLA BOTTLING CO.. SUBMITTED BY TRIAD ENGINEERING. INC.. TO REZONE 63.5 ACRES FROM RA (RURAL AREAS) DISTRICT TO Ml (INDUSTRIAL LIGHT) DISTRICT. THIS PROPERTY IS LOCATED WEST OF THE INTERSECTION OF SHADY ELM ROAD (ROUTE 651) AND APPLE VALLEY ROAD (ROUTE 652). AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBERS 63-A-58 AND 63- A-59 IN THE BACK CREEK MAGISTERIAL DISTRICT - APPROVED Assistant Planning Director Evan Wyatt presented this request to the Board advising that staff and planning commission recommended approval. There was no public input. Upon motion made by Margaret B. Douglas, seconded by W. Harrington Smith, Jr., Rezoning request #004-98 of Central Coca Cola Bottling Company was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye 631 Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - REZONING #005-98. OF LINWOOD AND ELIZABETH RITTER. SUBMITTED BY GREENWAY ENGINEERING. TO REZONE 8.264 ACRES FROM RA (RURAL AREAS) DISTRICT TO RP (RESIDENTIAL PERFORMANCE) DISTRICT. THIS PROPERTY IS LOCATED AT 746 DOUBLE CHURCH ROAD (ROUTE 641). AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 86-A-21B IN THE OPEOUON MAGISTERIAL DISTRICT - APPROVED Assistant Planning Director Evan Wyatt presented this request to the Board advising that staff and planning commission recommended approval. Mark Smith of Greenway Engineering appeared before the Board on behalf of the petitioner. Linwood Ritter also appeared before the Board on behalf of his request. Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., rezoning #005-98 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - REZONING #006-98. OF BORDERLINE LLC. (BROADWAY ELECTRIC CO.). SUBMITTED BY PAINTER-LEWIS. P.L.C.. TO REZONE 2.67 ACRES FROM RP (RESIDENTIAL PERFORMANCE) DISTRICT TO Ml (INDUSTRIAL LIGHT) DISTRICT. THIS PROPERTY IS LOCATED ON THE SOUTH SIDE OF AIRPORT ROAD (ROUTE 645). 0.5 MILES EAST OF FRONT ROYAL PIKE (ROUTE 522). AND IS IDENTU'JED WITH PROPERTY IDENTIFICATION NUMBER 64-A-45F IN THE SHAWNEE MAGISTERIAL DISTRICT - APPROVED WITH CONDITIONS Planner II Mike Ruddy, presented this request to the Board advising that staff and planning commission recommended approval. John Lewis of Painter-Lewis PLC appeared before the Board at which time he commended county staff on all their work on this request and thanked the planning commission for approving this request. Mike Foster, Director of Shalom Et Benedictus, appeared before the Board on behalf of this request as they are the owners of the property in question. Following Board discussion it was their feeling that the waiver of the steep slope requirements needs to be made part of the approval process. 632 Upon motion made by W. Harrington Smith, Jr., seconded by Margaret B. Douglas, rezoning request #006-98 was approved as presented with the addition of the slope requirement as spelled out within the list of proffers by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shiclde - Aye Charles W. Orndoff, Sr. - Aye End of Public Hearing Items. WOODLANDS WAIVER REOUEST - MARK SMITH - APPROVED Zoning Administrator Eric Lawrence presented this request to the Board advising that staff and planning commission recommended approval. He explained that the Zoning Ordinance states that no more than 25 percent of the steep slopes and woodlands are to be disturbed. Development of this site would require that approximately 90 percent of the steep slopes and woodlands be disturbed. He further explained that the Zoning Ordinance allows for the Board of Supervisors to waive certain requirements that make development of a parcel of land impractical. Two of these waiver opportunities involve the disturbance of steep slopes and woodlands in industrial parks. Mark Smith of Greenway Engineering appeared before the Board on behalf of his request. Upon motion made by Charles W. Orndoff, Sf., seconded by Richard C. Shiclde, the Woodlands Waiver request of Mark Smith was approved with the condition that the site plan would receive county administrative approval with a renewal limit of three years. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shiclde - Aye Charles W. Orndoff, Sf. - Aye COMMITTEE REPORTS: LANDFILL OVERSITE COMMITTEE - APPROVED UNDER CONSENT AGENDA The Landfill Oversight Committee met on Wednesday, April 8, 1998, at 8:00 a.m. in the first floor conference room at the Frederick County Administration Building. Present were committee members Gary Lofton, Craig Sewell, David Ash, Mike Noel, Charles W. Orndoff, Sr., John R. Riley, Jr., Jim Wilson, and staffmembers Director of Public Works Harvey E. Strawsnyder, Jr. P.E., Landfill Manager, Steve Frye Environmental Technician Ron Kimble, and Frederick County Recycling Coordinator Gloria Puffinburger. L. 1633 The following items were discussed: 1. Construction Demolition/Debris (CD>>) Landfill Ed Strawsnyder presented a brief summary of the status of the new CDD landfill. It is anticipated that the new CDD landfill will open on or before April 30, 1998. The contractor, Perry Engineering, Inc., is currently in the process of completing the new access road as well as testing the new pump station. These two items are the last punch list issues to be completed. The new tipping fee for CDD refuse will be $32.00 per ton. 2. Gas Mana2ement The landfill staff including Ron Kimble and Ed Strawsnyder updated the committee on gas management related issues at the landfill. These issues included revised gas management plans for permit number 40 (closed-out area) and permit number 529 (new Municipal Solid Waste landfill) and a proposed active recovery system which will be used to fuel a boiler in the proposed leachate greenhouse. The revised gas management plans are being prepared by SCS Engineers and will be submitted to the Department of Environmental Quality (DEQ) for their review and approval. The revised plans will incorporate new monitoring wells located at the permit boundaries and new wells located adjacent to existing structures such as the shops and scale house. Monthly monitoring will be performed to insure that any detectable gas does not exceed the Lower Explosive Limit (LEL) of methane. 3. Tire Shreddin2 Pro2ram The ongoing tire shredding or chipping program is averaging 50,000 tires (automobile equivalents) per year from the Frederick County Regional Landfill area. The tire shred is currently used to supplement daily cover and as a drainage collection material over leachate lines and under liner caps. The tire chips will also be used as a gas collection layer during closures. The tire shredding program has submitted a proposal to perform a pilot program at the site of the Rhinehart tire fire. This proposal includes shredding 100,000 automobile tires and 10,000 truck tires. The Frederick County Regional Landfill has been designated as the end user. A tire amnesty period has been planned for the week between April 18 and April 25, 1995. During this week, citizens within the regional landfill area will be allowed to dispose of a maximum of25 automobile tires at the landfill at no cost. The landfill will be reimbursed for the cost of the tires through the available DEQ amnesty fund. 4. Additional Monitorin2 Wells Additional groundwater monitoring wells have been installed in conjunction with the construction of the new CDD landfill. We are currently involved in sampling these wells to establish background data prior to filling. In addition to the CDD monitoring wells, sacrificial monitoring wells are proposed in the MSW landfill to satisfY a new DEQ regulation. These wells will be drilled downgradient of the MSW development within 250 feet of the toe of the new cells. These wells will be abandoned as the working face progresses. A plan of these new sacrificial wells has been submitted to DEQ for their review and approval. 5. Leachate Treatment Facility The landfill staff plans to add a greenhouse to the leachate treatment facility in the upcoming fiscal year. The greenhouse will be used to maintain the water hyacinths during the cold fall and winter months. The greenhouse will be heated by a boiler fueled by landfill gas. The circulation of 634 the leachate through the greenhouse system will allow us to achieve a higher degree of treatment during the cold months. The leachate influent will be heated to approximately 70 degrees which will allow the water hyacinths to flourish resulting in a high degree of ammonia and nutrient removal. The treated effluent will either be discharged to the Opequon Creek or recirculated to heat the lagoons. To date in this calendar year, we have discharged approximately 7.0 million gallons of treated leachate. 6. Newspaper Recvclin2 We have recently been contacted by Southeast Recycling Corporation with a proposal to collect and reimburse Frederick County for our recycled newspaper. The proposal includes containers to collect the newspaper at each convenience center, transportation to collect the newspapers and a purchase price of $15.00 per ton. Considering our current arrangement where BFI collects and transports the newspaper to John Mansville for a set price, the proposed arrangement with Southeast Recycling Corporation appears to be too good to be true. However, they are willing to set up a pilot program which can be expanded to include the City of Winchester. Recycling Coordinator Gloria Puffinburger presented a brief summary of the above proposal. A copy of this proposal is attached. 7. Household Hazardous Waste Dav A household hazardous waste collection day has been planned for April 18, 1998. Advertisements will be placed in the local newspapers, local cable channels and radio networks. 8. Executive Session The committee convened into an executive session to discuss potential real estate acquisitions. Upon reconvening, the committee unanimously concurred that only issues related to real estate acquisitions had been discussed. The committee requested that Ed Strawsnyder notifY the Clarke County Board of Supervisors of the landfills interest in purchasing the Peter Paul Riley land for use as a borrow source for clay material. Mr. David Ash, Clarke County Administrator, agreed to schedule a meeting with the Clarke County Board of Supervisors to present this request. CODE AND ORDINANCE COMMITTEE REPORT The Code and Ordinance Committee met on Tuesday, April 7, 1998, at 4:30 p.m. in the First Floor Conference Room ofthe County Administration Building, 107 North Kent Street, Winchester, Virginia. Present were chairman of the committee Richard C. Shickle, Robert M. Sager, Stephen G. Butler, and Michael L. Bryan. Also present were County Treasurer C. William Orndoff, Jr., Commissioner of the Revenue Ellen E. Murphy, County Attorney Lawrence R. Ambrogi, County Administrator John R. Riley, Jr., and Assistant County Administrator Lauren G. Carrier. The committee submits the following: The following items were discussed and submitted to the board for action: 1. Amendments to the Frederick County Code. Chapter 155. Taxation. Article XIV. General Business License Provisions - Approved The purpose of this amendment is to clarifY payment dates for BPOL Tax in excess of $1,000 to those who elect to make quarterly payments. The committee recommends that the Commissioner of Revenues proposal, as amended, be scheduled for a public hearing by the Board of Supervisors (see attached). Upon motion made by Richard C. Shickle, seconded by Robert M. Sager, the above II I I 635 recommendation was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 2. Amendments to the Frederick County Code. Chapter 155. Taxation. Articles XVIL Food and Beveral!e Tax (Meals Tax.) Article XU. Transient Occupancy Tax. and Article I. General Provisions - Approved The purpose ofthese amendments is to clarity and implement penalties on late filings for both taxes in a consistent manner. The Commissioner of the Revenue and the Treasurer presented a proposal that the county's ordinances on the Food and Beverage Tax and the Transient Occupancy Tax be made consistent. After discussion within the committee it was decided that Article XII, Transient Occupancy Tax, ~155-55, Penalty and Interest be amended to coincide with the language in Chapter 155, Taxation, Articles XVII, Food and Beverage Tax (Meals Tax,) ~155-120, Penalty and Interest for Failure to Pay Meals Tax When Due (as amended). The committee recommends that the Commissioner of Revenue and Treasurers proposal, as amended, be scheduled for a hearing by the Board of Supervisors (see attached). Upon motion made by Richard C. Shickle, seconded by Robert M. Sager, the above recommendation was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye The following items were discussed and submitted for the boards information only: 1. Amendments to the Frederick County Code. Chapter 155. Taxation. bv the Addition of Article XXI. Special Tax Relief and Assessment Chan2es Due to Disasters This would allow the Commissioner of Revenue to make adjustments to value for property destroyed by various means. The Commissioner of Revenue proposed this amendment without knowledge that this is already covered in Chapter 155, Taxation, Article XII Supplemental Assessment of New Buildings Substantially Completed, ~155-65. Damaged or destroyed buildings. The committee tabled the amendment. FINANCE COMMIlTEE The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, April 15, 1998 at 8:00 a.m. Committee member Anita L. Shull was absent. The agenda items are as follows: 636 1. The Director of Public Safety Communications Reauests Direction on Whether to Increase E-911 Tariff Fees - Approved See attached memo, p. 1. The committee recommends increasing the tariff fee to $1.25. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 2. The Personnel Director Reauests a General Fund Supplemental Appropriation in the Amount of $4.500 - Approved This amount is needed to cover advertising expenses. Additional local funds are necessary. See attached memo, p. 2. The committee recommends approval. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 3. The Economic Development Director Reauests a General Fund Supplemental Appropriation in the Amount of $800 - Approved This amount represents reimbursement for Telecommuting Center expenses and is requested to be appropriated to 8102-3002-000-002 Professional Services - Telecommuting Center. No additional local funds are needed. See attached memo, p. 3. The committee recommends approval. Upon motion made by W. Harrington Smith, Jr., seconded by Margaret B. Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 4. The Director of Social Services Reauests General Fund Bud2et Transfers in the Amount of $41.257 - Approved Of this amount, $26,257 is requested to be transferred between various categories of Auxiliary grants and Day Care and $15,000 is requested to be transferred from Lease/Rent of Buildings to Motor Vehicles for the purchase of a vehicle. No additional local funds are needed. See attached memo, p. 4-8. The committee recommends approval. II II 637 Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 5. The Director of Social Services Reauests a General Fund Supplemental Appropriation in the Amount of $69.500 - Approved This amount represents pass-thru funds from the State Department of Social Services. See attached memo, p. 9-10. The committee recommends approval. Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. -Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye 6. The Treasurer Reauests a General Fund Supplemental Appropriation in the Amount of $19.125.98 - Approved This amount represents a reimbursement received from the State Compensation Board and is requested to be placed in 1213-7002-000-00O Furniture and Fixtures and 1213-7007-000-000 ADP Equipment. See attached memo, p. 11. The committee recommends approval. Upon motion made by W. Harrington Smith, Jr., seconded by Margaret B. Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 7. The Superintendent of Schools Reauests a General Fund Supplemental Appropriation in the Amount of $526.792 - Postponed Until Board of Supervisors Meetinl! of Mav 13. 1998 This amount is needed to hire 14 new teachers for various schools to improve the student- teacher ratios. See attached memo, p. 12-14. The committee forwards this item to the Board with no recommendation. A lengthy discussion between the Board, Mrs. Stiles, Mr. Cleaver and Mr. Malcolm concerning this request followed. The fact that no one is clear on what the General Assembly and 638 the Governor will do during the veto session, it was the consensus ofthose involved to postpone a vote on this request until the May 13, 1998 Board meeting when all the necessary information would have been made available to all involved parties. The following item was discussed and submitted for the boards information only: Fiscal A2ent Policv Attached is an updated Fiscal Agent Policy which was reviewed by the Finance Committee. See attached memo, p. 15. The committee approves of the policy. The County Administrator will be forwarding a copy to the City Manager for input. BOARD OF SUPERVISORS COMMENTS There were no additional comments by Board members at this time. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, the Board retired into executive session in accordance with the Code of Virginia, 1950, as amended, Section 2.1-344, Subsection A (1) and (3) to Discuss Personnel Issues and Acquisition and Disposition of Real Estate. (TIME: 8:57 P.M.) BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the Board withdrew from executive session. This motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the Board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye " 'I II 1639 Charles W. Orndoff, Sr. - Aye OFFER TO BE MADE TO CANDIDATE FOR POSmON OF DIRECTOR OF FIRE AND RESCUE Upon motion made by Richard C. Shickle, seconded by W. Harrington Smith, Jr., the Board has authorized County Administrator John R. Riley, Jr. to make an offer to a candidate for the position of Director of Fire and Rescue. Should the candidate accept the county's offer, this individual will be hired into this position. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye UPON MOTION MADE BY W. HARRINGTON SMITH, JR., SECONDED BY ROBERT M. SAGER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED.(TIME: 10:20 P.M.) '7 ames L. Longerbeam Chairman, Board of Supervisors John R. Riley, Jr. Clerk, Board of Supervisors Minutes Prepared By: ~A"rJ_1:" \J-=s..'t I.....""") Carol T. Bayliss Deputy Clerk, Board of Supervisors