February 11, 1998 Regular Meeting
542
A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday,
February 11, 1998, at 7: 15 p.m.., in the Board of Supervisors' Meeting Room, County Administration
Building, 107 North Kent Street, Winchester, Virginia.
PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; W.
Harrington Smith, Jr.; Charles W. Orndoff, Sr.; Robert M, Sager; and Margaret B. Douglas.
CALL TO ORDER
The Chairman called the meeting to order.
INVOCATION
The invocation was delivered by Board member Robert M. Sager in absence of the scheduled
minister.
ADOPTION OF AGENDA
Upon motion made by W. Harrington Smith, Jr., seconded by Richard C. Shickle, the agenda
was adopted as presented by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W, Orndoff, Sr, - Aye
CONSENT AGENDA
Mr. Riley suggested the following tabs for approval under the consent agenda:
1. Finance Department Recipient of Distinguished Budget Presentation Award - Tab C;
2. Mental Retardation Awareness Month Proclamation - Tab D;
3. Additions/ Abandonment Request from VDOT RE: Route 661 - Tab E;
4. Resolution Requesting Legislation for Reimbursement to Localities for Funding of
School Construction and Renovation - Tab G.
Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the above
consent agenda was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
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CITIZEN COMMENTS
Pat Clawson, resident of Clarke County, once again appeared before the Board to oppose
Cardinal Glass building a plant in Frederick County.
Susan Luby Luebehusen, resident of Shawnee District, addressed the Board concerning the
resolution that is being presented to the Board, wherein the school board is requesting approval of
VPSABonds in the amount of$4,340,000, She asked the Board to deny this request especially the
$1,140,000 that is earmarked for various major repairs/renovation projects throughout the school
system. She feels this is not the best use of these funds.
MINUTES OF JANUARY 14. 1998 - APPROVED
Upon motion made by Charles W. Orndoff, Sr., seconded by W. Harrington Smith, Jr., the
minutes of the regular meeting of January 14, 1998 were approved as presented by the following
recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
COMMITTEE APPOINTMENTS:
RAY E. EWING APPOINTED TO SHENANDOAH AREA AGENCY ON AGING TO
FILL UNEXPIRED TERM OF JUDITH A. SWIGER-WILLIAMS
Upon motion made by Richard C. Shickle, seconded by Charles W. Orndoff, Sr., Ray E.
Ewing was appointed to the Shenandoah Area Agency on Aging to fill the unexpired term of Judith
A. Swiger-Williams who has moved from the area. This term will begin on February 11, 1998 and
expire on September 30, 1999.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
GEORGE R. VAUGHT REAPPOINTED TO COUNTY TRANSPORTATION
COMMITTEE REPRESENTING TOWN OF STEPHENS CITY
Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., George R.
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Vaught was reappointed to the County Transportation Committee from the Town of Stephens City.
This is an annual appointment. This appointment will expire on February 13, 1999.
Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the above
appointment was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
JOHN W. BLAISDELL APPOINTED TO COUNTY TRANSPORTATION
COMMITTEE REPRESENTING TOWN OF MIDDLETOWN
Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., John W.
Blaisdell was appointed to the County Transportation Committee from the Town of Middletown.
This is an annual appointment. This term will expire on February 13, 1999.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
ROBERT P. MOWERY APPOINTED TO SANITATION AUTHORITY FROM
OPEQUON DISTRICT
Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., Robert P.
Mowery was appointed to the Sanitation Authority from Opequon District for a four year term. This
appointment will commence on April 15, 1998 and expire on April 15, 2002.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
COMMITTEE NAMED FOR SELECTION OF NEW DIRECTOR FOR FIRE AND
RESCUE
Upon motion made by Robert M. Sager, seconded by Charles W. Orndoff, Sr., the following
citizens were named to the committee for selection of a new Director of Fire and Rescue:
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Richard C. Shickle; W. Harrington Smith, Jr., Margaret B. Douglas, Perry Silva, Henry Shiley
and David Whitacre.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
FINANCE DEPARTMENT RECEIVED DISTINGUISHED
PRESENTATION AWARD FROM GOVERNMENT FINANCE
ASSOCIATION. APPROVED UNDER CONSENT AGENDA
BUDGET
OFFICERS
UPDATE ON ECHO VILLAGE SEWER UPGRADE - RECEIVED AS
INFORMATION
Public Works Director Ed Strawsnyder appeared before the Board to provide an update on
this project. He advised the Board that information provided in financial statements submitted by Mr.
Adams shows that Mr. Adams is the actual owner of the lagoon and not the Echo Village Sewer
Company.
The Board questioned the liability of the lagoon closure that IS estimated to cost
approximately $111,292.
Chairman Longerbeam requested the County Attorney to do the necessary paper work and
to get with Mr. Strawsnyder concerning the grant papers in order that this matter might be brought
to closure.
Upon motion made by Richard C. Shickle, seconded by Charles W. Orndoff, Sr., the above
request of the Chairman was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
PROCLAMATION (#004-98) RE: MENTAL RETARDATION AWARENESS
MONTH - APPROVED UNDER CONSENT AGENDA
WHEREAS, mental retardation is a condition which today affects more than 7 million
American children and adults and their families; and
WHEREAS, the most effective weapons for alleviation of the serious problems associated
with mental retardation are public knowledge and understanding; and
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WHEREAS, the potential for citizens with mental retardation to function more
independently and productively must be fostered; and
WHEREAS, during the month of March, 140,000 members through 1,200 state and local
chapters of the Association for Retarded Citizens, a national organization on mental retardation, are
forging vital employment, educational and fund raising campaigns under private sector initiatives; and
WHEREAS, The Association for Retarded Citizens is celebrating 44 years of service to
families and individuals.
NOW, THEREFORE, BE IT RESOLVED, the Frederick County Board of Supervisors
does hereby proclaim March, 1998 as MENTAL RET ARDA TION AWARENESS MONTH in this
nation and urge that the citizens ofthis nation give full support to efforts toward enabling people with
mental retardation to live productive lives and achieve their potential.
ADOPTED this 11th day of February, 1998.
CORRESPONDENCE AND RESOLUTION (#021-98) FROM THE VIRGINIA
DEPARTMENT OF TRANSPORTATION RE: ABANDONMENT AND ADDITIONS
TO ROUTE 661 DUE TO RELOCATION AND CONSTRUCTION - APPROVED
UNDER CONSENT AGENDA
The Board of Supervisors for the County of Frederick, Virginia, meeting in regular session
on February 11, 1998, adopted the following resolution:
WHEREAS, the Virginia Department of Transportation has provided this Board with a
sketch dated January 8, 1998 depicting required changes in the Secondary System of State Highways,
which sketch entitled Changes in the Secondary System Due to Relocation and Construction on
Route 661, Project: 0661-034-140, C-502" is hereby incorporated herein by reference; and,
WHEREAS, a new road now serves the same citizens as those portions of old road
identified to be abandoned and those portions to be abandoned no longer serve a public need.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors for the County
of Frederick, does hereby abandon from the Secondary System of Highways those portions of Route
661 identified as Sections 1,2,3,4,5,6,7, and 8 of the aforementioned sketch, pursuant to 33.1-155
of the Code of Virginia, 1950, as amended; and,
BE IT FURTHER RESOLVED, that the Frederick County Board of Supervisors requests
the Virginia Department of Transportation add to the Secondary System of Highways those portions
identified as Sections 9,10,11, 12, 13, 14, 15, 16 and 17 on the aforementioned sketch, pursuant to
33.1-229 of the Code of Virginia, 1950, as amended; and
BE IT FINALLY RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
RESOLUTION (#019-98) RE: APPLICATION TO THE VIRGINIA PUBLIC
SCHOOL AUTHORITY (VPSA) FOR SPRING 1998 BONDS - APPROVED IN PART
Mr. Sager stated that it was his understanding that the information showing the actual
breakdown of how the $1,240,000 of this request would be spent was just made available at this
meeting; therefore, he did not feel this was sufficient time for this information to be reviewed by the
Board in order to vote on it at this meeting.
Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the
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following resolution was approved as amended with the total amount being $3,200,000.
WHEREAS, the Frederick County School Board (School Board) and the Board of
Supervisors (Board of Supervisors) of the County of Frederick, Virginia (County) have determined
that it is advisable to contract a debt and issue general obligation bonds of the County in an amount
not to exceed $4,340,000 to finance certain capital projects for public school purposes and to sell
the Bonds to the Virginia Public School Authority (VPSA);
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF FREDERICK, VIRGINIA:
1. The County Administrator is authorized and directed to execute and deliver an
application to the VPSA in order to sell the Bonds to the VPSA at the Spring 1998 VPSA bond sale.
2. The Board of Supervisors adopts this declaration of official intent under Treasury
Regulations Section 1.150-2. The Board of Supervisors reasonably expects to reimburse advances
made or to be made by the County or the School Board to pay the costs of acquiring, constructing
and equipping the capital projects for school purposes from the proceeds of its debt or other
financings. The maximum amount of debt of other financing expected to be issued for such
improvements is $3,200,000.
3. This resolution shall take effect immediately.
Adopted by the Board of Supervisors of the County of Frederick, Virginia, on February 11,
1998.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
RESOLUTION (#020-98) RE: REOUEST FOR LEGISLATION FOR
REIMBURSEMENT TO LOCALITIES FOR FUNDING OF SCHOOL
CONSTRUCTION AND RENOVATION - APPROVED UNDER CONSENT
AGENDA
WHEREAS, the Commonwealth of Virginia provides some funding for local school
operating budgets; and
WHEREAS, the Commonwealth provides no funding for local school construction
programs; and
WHEREAS, school construction debt is becoming increasingly difficult to fund.
NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of
Supervisors does hereby request that the Virginia General Assembly consider reimbursing localities
up to 50% for construction and renovation of school facilities.
BE IT FURTHER RESOLVED, that site acquisition, site development, and furnishings and
fixtures would not be included in said reimbursement.
ADOPTED this 11th day of February, 1998.
PLANNING COMMISSION BUSINESS:
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MASTER DEVELOPMENT PLAN #008-97 OF AUTUMN WIND APARTMENTS -
DENIED
Assistant Planning Director Evan Wyatt presented this
request to the Board noting that staff, as well as the planning commission recommended approval.
Board Member Harrington Smith stated that it is no secret how he feels about garden
apartments being built in Frederick County. He feels they should not be allowed, and if they are, the
county is asking for trouble.
Ken Merner representing National Housing Corporation appeared before the Board to answer
any questions they may have concerning this request.
Board Member Robert Sager asked if a resident manager would be living at the site?
Mr. Merner replied no.
Chairman Longerbeam advised that he was not sure the Board could deny the mixing of
housing.
Upon motion made by W. Harrington Smith, Jr., seconded by Richard C. Shickle, to deny
Master Development Plan #008-97 of Autumn Wind Apartments.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Nay
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
REZONING APPLICATION #005-97 OF C. L. ROBINSON CORPORATION -
APPROVED
Chairman Longerbeam excused himself at this time due to a possible conflict.
Vice Chairman Richard Shickle took the chair at this time.
Board member Robert Sager asked the county attorney for clarification of what transpired
at the meeting ofJanuary 14, 1998 when this application was denied.
Upon motion made by Margaret B.. Douglas, seconded by W. Harrington Smith, Jr., rezoning
application #005-97 ofC. L. Robinson Corporation was approved by the following recorded vote:
James L. Longerbeam - Abstained
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Nay
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Charles W. Orndoff, Sr. - Aye
Chairman Longerbeam took back the Chair at this time.
PLANNING COMMISSION PUBLIC HEARINGS:
PUBLIC HEARING - PROPOSED AMENDMENT TO mE FREDERICK COUNTY
CODE. CHAPTER 165. ZONING. ARTICLE X. BUSINESS AND INDUSTRIAL
ZONING DISTRICTS. SECTION 165-82.B. C AND D: ARTICLE IV.
SUPPLEMENTARY USE REGULATIONS. SECTION 165-48.7: AND ARTICLE
XXI. DEFINITIONS. SECTION 165-145. TO ALLOW FOR FLEX-TECH
DEVELOPMENT WITHIN THE B2. B3 AND Ml ZONING DISTRICTS OF
FREDERICK COUNTY. PERFORMANCE STANDARDS WILL BE UTILIZED TO
GUIDE APPROPRIATE DEVELOPMENT SCALE AND DESIGN - APPROVED
Zoning Administrator Eric Lawrence presented this amendment to the Board explaining that
the comments offered by the Board on January 28, 1998 were taken into consideration when
preparing this amendment for Board consideration at this meeting.
There was no public input.
Upon motion made by Robert M. Sager, seconded by W. Harrington Smith, Jr., the following
amendment to Chapter 165, Zoning, of the County Code was approved by the following recorded
vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
AN ORDINANCE AMENDING
THE FREDERICK COUNTY CODE
CHAPTER 165, ZONING
WHEREAS, an ordinance to amend Chapter 165, Zoning, of the Frederick County Code,
Article X, Business and Industrial Zoning Districts, Sections 165-82.B, C, and D; Article IV, Section
165-48.7; and Article XXI, Section 165-145 to allow for "flex-tech" development within the B2, B3,
and Ml zoning districts of Frederick County, was referred to the Planning Commission on January
21, 1998; and
WHEREAS, the Planning Commission held a public hearing on this ordinance adoption on
January 21, 1998; and
WHEREAS, the Board of Supervisors held a public hearing on this ordinance adoption on
February 11, 1998; and
WHEREAS, the Frederick County Board of Supervisors finds the adoption of this ordinance
to be in the best interest of the public health, safety, welfare, and in good zoning practice;
NOW, mEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors
that Chapter 165 of the Frederick County Code, Zoning, Article X, Business and Industrial Zoning
Districts, Sections 165-82.B, C, and D; Article IV, Section 165-48.7; and Article XXI, Section 165-
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145 to allow for "flex-tech" development within the B2, B3, and Ml zoning districts of Frederick
County that is amended as described on the attachment:
This ordinance shall be in effect on the date of adoption.
Article X
Business and Industrial Zoning Districts
~165-82
District use regulations.
B.
B2 (Business General) District. The intent of this district is to provide large areas for
a variety of business, office and service uses. General business areas are located on
arterial highways at major intersections and at interchange areas. Businesses allowed
involve frequent and direct access by the general public but not heavy truck traffic on
a constant basis other than that required for delivery of retail goods. General business
areas should have direct access to major thoroughfares and should be properly
separated from residential areas. Adequate frontage and depth should be provided,
and access should be properly controlled to promote safety and orderly development.
Nuisance factors are to be avoided.
Standard
Industrial
Classification
(SIC)
Allowed Uses
Flex-Tech
C. B3 Industrial Transition District. The intent of this district is to provide for heavy
commercial activities, involving larger scale marketing or wholesaling, in locations
that are separate from but in the vicinity of business and industrial areas. In some
cases, such areas may be transitional, located between business and industrial areas.
In these areas, there will be a mixture of automobile and truck traffic. Some of the
uses in this district will require large areas of land and may have outdoor storage and
display. It is intended that the uses in this district shall not be sources of noise, dust,
smoke or other nuisances. Such industrial transition areas shall be provided with safe
and sufficient access.
Standard
Industrial
Classification
(SIC)
Allowed Uses
Flex-Tech
D. Ml Light Industrial District. The intent of this district is to provide for a variety of
light manufacturing, commercial office and heavy commercial uses in well planned
industrial settings. Uses are allowed which do not create noise, smoke, dust, or other
hazards. Uses are allowed which do not adversely affect nearby residential or
business areas. Such industrial areas shall be provided with safe and sufficient access.
Standard
Industrial
Classification (SIC)
Allowed Uses
Flex- Tech
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Article XXI
Definitions
~ 165-145. Definitions and word usage.
Unless a contrary intention clearly appears, the following words and phrases shall have the
meaning given in this section. All words and terms not defined herein shall be used with a meaning
of standard usage.
FLEX- TECH A development concept that accommodates aspects of retail,
manufacturing, wholesale, and warehousing by an individual user within a single structure.
Such development is designed to accommodate users that require flexibility in their square
footage aIlocation. A typical flex-tech user would be a smaIl business that initially requires
a relatively small square footage, but may increase the businesses square footage as the
strength of the business improves.
Article IV
Supplementary Use Regulations
/165-48.7. Flex-Tech uses.
The intent of this section is to ensure that flex-tech development shall be designed for safe,
efficient traffic flow, and to complement its surroundings. The following minimum standards shall
apply to any property in which Flex- Tech developments are located, in order to promote economic
development and mitigate any negative impacts to adjoining properties:
A. Permitted Uses. All uses allowed in the B2, B3, and M1 Districts will be permitted
in a Flex-Tech development.
1. Primary use. The primary use shall be a use permitted by the zoning district
in which the development is located The primary use shall occupy a
minimum of seventy-five (75) percent of an establishment, measured in gross
floor area of the unit.
2. Accessory use. The accessory use shall be a use permitted in Flex-Tech, but
not necessarily in the district in which the development is located
B. The Flex-Tech development shall only be permitted within approved master planned
developments; the approved master plan shall indicate location of the Flex-Tech
development.
C. All Flex-Tech developments shall adhere to a site plan that has been approved by the
Frederick County Zoning Administrator, and complies with the requirements set
forth in the chapter, and to the following Flex-Tech design standards:
1. Individual unit size dimensional requirements. Maximum unit sizes of 20,000
square feet.
2. Site layout requirements.
a. Loading bays
[IJ All loading bays shall be located so that they are not visible
from rood right-of-ways. All loading bays shall be screened
from view by the building, landscaping, walls or decorative
fencing.
[2 J Except during the process of loading or unloading, trucks
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and trailers shall not be parked outside the building, unless
parked in screened areas not visible from adjacent road
right-of-ways or properties.
[3 J The Planning Commission may waive any and all of the
loading bay location and screening requirements when a site
is bordered by two or more road right-of-ways. In no case
shall a looding bay be visible from an arterial or collector
road, as identified by the Frederick County Comprehensive
Policy Plan.
b. Minimum on-site building separation:
Front yard:
Side yard:
Rear yard:
30 feet
30 feet
120 feet
c. Entrances onto the site shall clearly separate automobile traffic from
truck traffic. Automobile parking and truck loading areas shall be
clearly separated
d Parking areas shall be designed to accommodate the most intensive
use of the structures. Parking may be constructed in phases to reflect
required parkingfor the actual occupying uses, as determined by the
application for a Certificate of Occupancy and/or change of use
permit.
e. All uses shall be conducted entirely within enclosed structures.
~ 165-37
Buffer and Screening Requirements.
D. Zoning District Buffers
(9) When a flex-tech development is split by a zoning district line, the Planning
Commission may allow for a reduction of the distance buffer and the relocation of
the screening requirements. Such modifications shall be allowed at the Commissions
discretion, provided that all of the following conditions are met:
(a) The zoning district boundary line for which the modification is requested is
internal to the land contained within the Master Development Plan.
(b) The required landscape screen is relocated to the perimeter of the Flex-Tech
development. This relocated landscape screen shall contain the same
plantings that would have been required had the screen been placed along
the zoning district boundary line.
End of Planning Commission Public Hearings and Business.
COMMITTEE REPORTS:
PERSONNEL COMMITTEE
The Personnel Committee met at 8:30 a.m. on January 27, 1998, in the County Administration
Conference Room with the following members present: Margaret Douglas, chairman; Harrington
Smith; Susie Pontiff; John R. Riley, Jf.; Lauren G. Carrier; and Ann K. Kelican. Michael Foster was
absent.
1. Commissioner of the Revenue Reauest for New Position - Approved
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The Commissioner of the Revenue is requesting a new secretarial position in her department.
The commissioner had two vacancies in her department due to employee retirements. The vacated
positions were down graded and the excess funding budgeted for these positions will be used to fund
the two downgraded positions and the additional secretarial position. No additional county funds will
be needed. The committee recommends approval of this request (see Attachment A).
Upon motion made by Margaret B. Douglas, seconded by W. Harrington Smith, Jr., the above
request was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
Upon motion made by Margaret B. Douglas, seconded by W. Harrington Smith, Jr., the
following request were all forwarded to the Finance Committee for their review and recommendation
back to the Board:
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
2. ReQuest to Institute a Career Development Prol!:ram for Fire and Rescue
Personnel - Forwarded To Finance Committee
Interim Fire and Rescue Director Douglas Kiracofe presented a request for approval of a
Career Advancement Program for firefighters. This program parallels the existing CAD programs
for deputies and correctional officers which has been in existence since 1994. The initial cost to
implement the Firefighter CAD Program for FY 98-99 would be approximately $72,000 and would
require a transfer from operating contingencies. The committee recommends approval of the CAD
and forwards the same to the Finance Committee for consideration (see Attachment B).
3. ReQuests for New Positions - FY 1998-99 Budl!:et - Forwarded To Finance
Committee
A. Fire and Rescue Interim Director Doul!: Kiracofe ReQuested Committee
Review and Approval of Two New Positions in the Fire and Rescue
Department (A Field Supervisor and a Traininl!: Officer)
The funding for these positions is set forth in the proposed supplemental Fire and
Rescue Department budget for FY 98-99. The committee recommends approval of this request and
forwards same to the Finance Committee and Board of Supervisors for consideration.
B. Sheriff Williamson Presented His ReQuest for New Positions in the FY
1998-1999 Budl!:et Which Would Include Four New County Positions
He advised that nine new positions are proposed for his department through the
Compensation Board and should these positions be approved, he would not ask for the above four
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county positions. The county administrator advised that the county cost to supplement the nine
proposed positions would be approximately $167,264. The committee voted unanimously to support
the nine proposed Compensation Board positions.
Sheriff Williamson advised that should the nine positions not be approved, he would
return to the committee to seek four additional county positions.
C. SheritTBob Williamson Advised the Committee That He Had Received
Approval of Three Additional Positions ThrOUl!h the Cops Grant
Effective Januarv 1. 1998. and Was Requestinl!: Approval to Fill Same
This grant is for $204,354 for a three year period. The sheriff stated that he had
requested a waiver of the 25 percent local match but has not yet been notified if the waiver has been
approved. The committee recommends approval of this request (see Attachment D).
BOARD OF SUPERVISORS COMMENTS
There were no additional comments at this time.
BOARD RETIRED INTO EXECUTIVE SESSION
Upon motion made by W. Harrington Smith, Jr., seconded by Robert M. Sager, and passed
unanimously, the Board of Supervisors retired into Executive Session in accordance with the Code
o/Virginia, 1950, as Amended, Section 2.1-344, Subsection A (1), (3), and (7) to discuss Personnel
and Legal Issues and Acquisition and Disposition of Real Estate.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
BOARD WITHDREW FROM EXECUTIVE SESSION
Upon motion made by W. Harrington Smith, Jr., seconded by Charles W. Orndoff, Sr., the
Board withdrew from executive session.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. Shiclde - Aye
Charles W. Orndoff, Sr. - Aye
BOARD RECONVENED INTO REGULAR SESSION
Upon motion made by W. Harrington Smith, seconded by Robert M. Sager, the Board
reconvened into regular session and certified nothing other than what was noted as reason for going
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into executive session was discussed.
The above motion was approved by the following recorded vote:
James L. Longerbeam - Aye
W. Harrington Smith, Jr. - Aye
Margaret B. Douglas - Aye
Robert M. Sager - Aye
Richard C. ShicIde - Aye
Charles W. Orndoff, Sr. - Aye
DAVID KOLLAR OF D. K. INDUSTRIAL SERVICES ADDRESSED BOARD RE:
HIS RECENT TRIP TO CARDINAL GLASS PLANT IN WISCONSIN
David Kollar, with D.K. Industrial Services, addressed the Board to inform them of his recent
trip to Wisconsin where he was on business, and decided to visit the Cardinal Glass Plant. He told
of his working experience with the construction of the local Hershey Pasta Plant and the similarities
he saw with the Cardinal Plant. He stated that he found the plant to be immaculately clean. He feels
it would be good for as many people as possible to tour the plant as he did and that way they could
see first hand how Cardinal Glass operates.
UPON MOTION MADE BY W. H. SMITH, JR., SECONDED BY CHARLES W.
ORNDOFF, SR., THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS
BOARD, THIS MEETING IS HEREBY ADJOURNED. (TIME: 9:35 P.M.)
/ James L. Longerbeam
/ Chairman, Board of Supervisors
c.
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Minutes Prepared By: &<.1'.01...-:.0\-. -]30_"-( ~L<L-/L._
Carol T. Bayliss
Deputy Clerk, Board of Supervisors