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HomeMy WebLinkAboutDecember 09, 1998 Regular Meeting .103 A Regular Meeting of the Frederick County Board of Supervisors was held on December 9, 998, at 6:30 P .M, in the Board of Supervisors Meeting Room, County Administration Building, 107 orth Kent Street, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; W. arrington Smith, Jr.; Charles W. Orndoff, Sr.; Robert M. Sager; Margaret B. Douglas. School Officials Present: Superintendent William Dean; Assistant Superintendent of ersonnel Robert Cleaver; Chairman of School Board Patricia Stiles; and Assistant Superintendent om Sullivan. CALL TO ORDER Chairman Longerbeam called the meeting to order. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board retired nto executive session in accordance with the Code o/Virginia, 1950, as amended, Section 2.1-344, ubsection A, (I), (3), (5) and (7) to discuss Personnel, Acquisition and Disposition of Real Estate, conomic Development Industrial Prospect and Legal Issues. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board withdrew om executive session. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board econvened into regular session and certified nothing other than what was noted as reason for going 104 into executive session was discussed. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye EVALUATIONS OF JOHN WEBB. EMERGENCY COMMUNICATIONS DIRECTOR. AND GARY DUBRUELER. DIRECTOR OF FIRE AND RESCUE - APPROVED Upon motion made by Supervisor Smith, seconded by Supervisor Sager, evaluations ofJohn Webb and Gary DuBrueler was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye INVOCATION The invocation was delivered by Board member Sager. ADOPTION OF AGENDA Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the agenda was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA County Administrator Riley suggested the following tabs for approval of consent agenda: 1. Proclamation Re: December 1998 as National Drunk & Drugged Driving Prevention Month in Winchester and Frederick County - Tab D; 2. Renewal of AS.AP Lease - Tab E; 3. Rescheduling of Work session to Discuss Southern Frederick Land Use Study - Tab J; 4. Parks & Recreation Commission Report - Tab L; 5. Landfill Oversite Committee Report - Tab M. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the consent 105 genda was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CITIZEN COMMENTS Ruth Gregory, Back Creek District, appeared before the Board to express her opposition to he Town of Stephens City requesting the adjustment of boundary lines. She further referred to a etter that was mailed to Board members bearing signatures of members of the Agricultural Issues ssociation that are opposed to the currently proposed Town/County Boundary line adjustment. James Anderson, resident of Frederick County and Secretary to the Frederick County anitation Authority, appeared before the Board to oppose the relocation of the water tower as equested by Robert C. Solenberger. He feels that this request should not be granted to Mr. olenberger and asked the Board to keep in mind that any cost that is borne by the Sanitation uthority will only be passed along to their customers. David Ziegler, President of Home owners Association, Village at Sherando, asked the Board's ssistance in having a four-way traffic light installed at this location. He explained that a study had een conducted by the Virginia Department of Transportation; however, their figures indicated a light as not necessary at that time, but the residents disagree due to the very heavy volume of traffic at his location. Chairman Longerbeam advised that staff would contact VDOT about taking another look at his site. MINUTES Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, the minutes of the egular Meeting of October 26, 1998 were approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye THE HONORABLE ROBERT K. WOLTZ ADDRESSED THE BOARD RE: PROPOSED PARK AREA IN FRONT OF JUDICIAL CENTER - TAKEN UNDER ADVISEMENT - AWAITING RESPONSE FROM CITY OF WINCHESTER EXECUTIVE DIRECTOR OF NORTHWESTERN COMMUNITY SERVICES 106 DAVID ZIEGLER PRESENTS ANNUAL REPORT TO THE BOARD Executive Director of Northwestern Community Services David Ziegler appeared before the Board at which time he presented his annual report. COUNTY OFFICE HOURS FOR 1998 CHRlSTMAS/NEW YEAR'S HOLIDAY - APPROVED Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the following schedule was approved for the ChristmaslNew Year's Holiday: Wednesday, December 23, Close at 12:00 noon Thursday, December 24, Closed all day Friday, December 25, Closed all day Thursday, December 31, Closed All Day Friday, January 1, Closed All Day The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PROCLAMATION (#002-98) RE: DECEMBER 1998 AS NATIONAL DRUNK & DRUGGED DRIVING PREVENTION MONTH IN WINCHESTER AND FREDERICK COUNTY - APPROVED UNDER CONSENT AGENDA WHEREAS, drivers and pedestrians impaired by alcohol and other drugs account for nearly 17,700 U. S. highway deaths annually; and WHEREAS, there were 5 alcohol-related fatalities and 86 alcohol related injuries in 1998 in Frederick County; and WHEREAS, nationwide, alcohol is involved in nearly half of all traffic fatalities; and WHEREAS, injury and property damage resulting from impaired driving cause physical, emotional, and economic hardship for hundreds of thousands of adults and young people; and WHEREAS, comprehensive community-based strategies to further reduce and prevent impaired driving tragedies are known; NOW, THEREFORE, WE, JAMES LONGERBEAM AND LARRY OMPS, do hereby proclaim December, 1998, as National Drunk and Drugged Driving Prevention Month in Winchester and Frederick County, in the Commonwealth of Virginia. Mayor, City of Winchester City Council Chairman, Frederick County Board of Supervisors RENEWAL OF A.S.A.P. LEASE - APPROVED UNDER CONSENT AGENDA PLANNING COMMISSION BUSINESS: PUBLIC HEARING - REZONING #015-98 OF JACK K. WAMPLER. SUBMITTED BY GREENWAY ENGINEERING. TO REZONE 9.30 ACRES FROM RA (RURAL 107 AREAS) TO B3 (INDUSTRIAL TRANSmON). AND 10.70 ACRES FROM RA (RURAL AREAS) TO B2 (BUSINESS GENERAL). THIS PROPERTY IS LOCATED ON mE WEST SIDE OF MARTINSBURG PIKE (ROUTE 11) ABOUT 0.5 MILES soum OF THE INTERSECTION WIm HOPEWELL ROAD (ROUTE 672). AND IS IDENTD'lED WIm PROPERTY IDENTIFICATION NUMBER 33-A-164D IN mE STONEWALL MAGISTERIAL DISTRICT - APPROVED Assistant Planning Director Evan Wyatt presented this request to the Board noting that staff and planning commission recommended approval. Supervisor Orndoff questioned how many trailers would be parked within the area in question and whether these trailers would be only those "For Sale". Mark Smith of Greenway Engineering advised Supervisor Orndoff that was correct. Supervisor Sager requested more information about the 50 ft. buffer. The following citizens appeared before the Board to address this request: Mike Webber, resident of Stonewall District, opposed this rezoning request on behalf of a group of residents within this district. He advised that their main concern is the safety of the children who attend Stonewall Elementary as it adjoins the property in question. Dennis Bagnell, Stonewall District, is opposed to this request as he has a number of concerns, but the greatest is the safety of the children. Dr. Raymond Fish, resident of Stonewall District, owns property adjacent to the property in question; however, he feels this request should be approved. Donna Williams, resident of Stonewall District, is concerned about what might be going in the area that is open. The fact that it is not spelled out within the application as to what is planned for this area, concerns her. Mark Smith explained that this request has been addressed adequately with the school board and they are in agreement with what is being proposed. Supervisor Orndoff inquired about any trade in trailers. Mark Smith replied that no trade in trailers would be parked at this location. Supervisor Orndoff referred to the report submitted by VDOT, wherein they address the increase in traffic in this area if this business is approved. Rick Williams, Stonewall District, explained that the traffic issue is what concerns him. He also has concerns about what might be located on the undeveloped area. Jack Wampler, Sr. appeared before the Board on behalf of his request and explained to the Board that he felt this location would be much better than the current location, and further that he ,108 felt this would be an asset to this part of the county. Supervisor Orndoff advised that he had had a number of calls about this rezoning and many of the constituents explained that they were not aware of the request and felt more time was needed; therefore, he would move to have the request tabled at this time. This motion was seconded by Supervisor Douglas. The above motion was denied by the following recorded vote: James L. Longerbeam - Nay W. Harrington Smith, Jr. - Nay Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Aye Planning Director Kris Tierney explained that this request was for one single parcel. Supervisor Orndoff moved to deny the vote. There was no second to this motion. Supervisor Douglas stated that she had had many phone calls about what would be going on the 10 acres. Supervisor Smith moved to approve the rezoning request with Supervisor Shickle seconding. The above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Nay Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Nay REDLAND CHURCH BOY SCOUT TROOP - CROSS JUNCTION - ATTEND BOARD MEETING Supervisor Smith advised that the Boy Scout Troop from Redland Church of Cross Junction were present at the Board meeting. PUBLIC HEARING - REZONING #016-98 OF J. CARSON CLINE ESTATE. SUBMITTED BY GREENWAY ENGINEERING. TO REZONE 4.70 ACRES FROM RP (RESIDENTIAL PERFORMANCE) TO B2 (BUSINESS GENERAL). THIS PROPERTY IS LOCATED ALONG THE NORTH BOUNDARY LINE OF FAIRFAX PIKE (ROUTE 277) APPROXIMA TEL Y 0.11 MILES WEST OFW ARRIORDRIVE. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION 86-5-F IN THE OPEOUON MAGISTERIAL DISTRICT - APPROVED Assistant Planning Director Evan Wyatt presented this request to the Board noting that both staff and planning commission recommended approval. Mark Smith of Greenway Engineering appeared before the Board on behalf of the petitioner. 109 There was no public input. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, rezoning request #016-98 was approved as presented by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - REZONING #017-98 OF GORE SCHOOL. TO REZONE 3.29 ACRES FROM RA (RURAL AREAS) TO B2 (BUSINESS GENERAL). THIS PROPERTY IS LOCATED AT 251 GORE ROAD (ROUTE 751). AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 28-A-52 IN THE BACK CREEK DISTRICT - APPROVED Evan Wyatt presented this rezoning request to the Board, noting that both staff and planning commission recommended approval. There was no public input. Upon motion made by Supervisor Douglas, seconded by Supervisor Shickle, rezoning request #017-98 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - REOUEST TO MODIFY THE SOUTH FREDERICK AGRICULTURAL AND FORESTAL DISTRICT. AS SUBMITTED BY SCOT MARSH OF MARSH AND LEGGE. THE MODIFICATION WILL REMOVE 35 ACRES FROM. AND ADD 67 ACRES TO. THE SOUTH FREDERICK AGRICULTURAL AND FORESTAL DISTRICT. THE DISTRICT WILL CONTINUE TO PRESERVE APPROXIMATELY 14.500 ACRES OF PROPERTY WITHIN THE BACK CREEK AND OPEOUON MAGISTERIAL DISTRICTS - APPROVED Zoning Administrator Eric Lawrence, presented this request to the Board. There was no public input. Upon motion made by Supervisor Douglas, seconded by Supervisor Sager, the above request to modify the South Frederick Agricultural and Forestal District was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Nay Charles W. Omdoff, Sr. - Aye 1 1 RESCHEDULING OF WORKSESSION TO DISCUSS SOUTHERN FREDERICK LAND USE STUDY - APPROVED UNDER CONSENT AGENDA This work session was rescheduled to January 27, 1999 at 6:00 P.M. STEPHENS CITY TOWN OFFICIALS ADDRESS BOARD RE: BOUNDARY LINE ADJUSTMENT Stephens City Mayor Ray Ewing appeared before the Board and presented a presentation on why he felt it was time for the Board to act on the boundary line agreement. Chairman of the Stephens City Planning Commission Linden "Butch" Fravel, Jr., appeared before the Board at which time he presented a presentation of where the town is coming from, where it is now, and where it is going. (a copy of this presentation is on file in the Office of the County Administrator). Chairman Longerbeam asked the following questions concerning this request: 1. What type of business would comply with ground water control? 2. How would Stephens City develop the Chadwell Property? 3. IfEDC would bring Stephens City a customer tomorrow, how long would it take before Stephens City would be ready to move on this request? Chairman Longerbeam explained that he had some underlying concerns that he wants answers to before the Board votes on this request. Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, the request of the Town of Stephens City is postponed until such time as public hearings are scheduled, in order that the Board might hear from the citizens. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye COMMITTEE REPORTS: PARKS AND RECREATION COMMISSION - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on October 20, 1998. Members present were: Robert Roper, Charles Sandy, Robert Hartman, Jane Vickers, Cheryl Swartz, Steven Spitzer, Margaret Douglas. Submitted for Board Information Only: 1. Sherando Park Boundary Line Adjustment 111 Mr. Hartman moved to accept the boundary line transfer contingent upon inclusion of a vegetative buffer along park property, seconded by Mr. Spitzer, carried unanimously (6-0). 2. Blue Ridee Youth Soccer Association Proposal Bob Hartman moved to support Blue Ridge Youth Soccer Association's proposal to request $100,000 from the Board of Supervisors to match a grant of $100,000 if it comes to fruition, seconded by Jane Vickers, carried unanimously (6-0). 3. Year-End Bud2et Report Jane Vickers moved to request $63,500 in carry forward monies for installation of flooring surfaces at the pools and concession areas, purchase of a pickup truck, and to asphalt pave the pool parking lot at Clearbrook Park, seconded by Bob Hartman, carried unanimously (6-0). 4. 1999-00 CIP Requests Jane Vickers moved to accept the Department's 1999-00 CIP priority list, seconded by Bob Hartman, carried unanimously (6-0). LANDFILL OVERSIGHT COMMITTEE REPORT FOR MEETING OF NOVEMBER 20. 1998 - APPROVED UNDER CONSENT AGENDA The landfill oversight committee met on Friday November 20, 1998, at 8:00 a.m. in the first floor conference room at the Frederick County Administration Building. Present were committee members Craig Sewell, Gary Lofton, Mike Noel, Charles W. Orndoff, Sr., Jim Wilson, John R. Riley, Jr., David Ash and staff members Director of Public Works Harvey E. Strawsnyder, Jr., P.E., Landfill Manager Steve Frye, and Environmental Technician Ron Kimble. The entire meeting was dedicated to reviewing the proposed FY 99/00 budget. Copies of the proposed budget had been provided to each committee member for their detailed review prior to the meeting. During the meeting Ed Strawsnyder presented each of the items highlighted in the table of contents with an emphasis on the projected revenues and proposed expenditures (see attachments). After a brief discussion, a motion was made by Craig Sewell and seconded by Mike Noel to endorse the proposed FY 99/00 budget as submitted. The motion was unanimously approved by the committee. PUBLIC WORKS COMMITTEE REPORT FOR MEETING OF DECEMBER 2. 1998 The Public Works Committee met on Tuesday, December 2, 1998 at 7:30 a.m. All committee members were present along with staff. The following items were discussed: u* Items Requiring Action *u 1. Solid Waste Collection Proposals - Approved The Director of Public Works presented the two (2) responses to our Request for Proposals (RFP) for solid waste collection services. Only two (2) firms, Browning-Ferris Industries (BFI) and Waste Management, Inc. responded to our RFP. The attached memorandum dated November 23, 1998, presents a comparison of the two (2) proposals and the current contract with BFI. Based on the referenced cost comparison, a motion was made by W. Harrington Smith, Jr. and seconded by George Ludwig to award the contract to BFI. The motion was unanimously approved. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the above request was approved by the following recorded vote: 11 James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. ShickIe - Aye Charles W. Orndoff, Sr. - Aye 2. Request for Office Space from the Director of Winchester-Frederick County Service Authoritv - (Supervisor Shickle to Discuss This Matter with Director Jess MotTett) The new director of the Winchester-Frederick County Service Authority has submitted a request to lease office space in the county office complex. The space under consideration is located on the first floor of the four-story office complex. Minor renovation will be required to accommodate their needs. Mr. Riley indicated that the service authority would be responsible for the renovation costs. A motion was made by George Ludwig and seconded by Tom Offutt to approve the request. The motion was unanimously approved. Supervisor Orndoff moved to approve the above request with Supervisor Douglas seconding the motion; however following discussion by the Board the motion was amended to allow Supervisor Shickle to discuss this request further with Mr. Moffett and report back to the Board. u*Items Not Requiring Actionu" 1. Review RFP Responses for New Sheritrs Oftice A list of respondents to our RFP related to office space for the Sheriff's Department was presented for the committee's review. However, before the list could be discussed in detail, a motion was made by Jim Wilson on behalf of Sheriff Williamson to table the issue until such time that the bus garage option could be studied in detail. The motion was seconded by Tom Offutt and unanimously approved by the committee. 2. Proposed Fiscal Year 1999/2000 Public Works Budeet The Director of Public Warks presented the proposed FY 1999/2000 budgets for the various disciplines within the public works department. A brief summary of these budgets is attached. After discussing each of these individual budgets in detail, a motion was made by W. Harrington Smith, Jr. and seconded by Jim Vickers to endorse the FY 1999/2000 budgets as presented in attachment 4. The motion was unanimously approved. The budget package will be submitted to the Finance Department for distribution to the Finance Committee. FINANCE COMMITTEE REPORT FOR MEFTING OF NOVEMBER 18. 1998 The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, November 18, 1998 at 8:00 a.m. The agenda items are as follows: 1. The School Finance Director requests that the insurance reserve account be replenished by $309,462 which represents the amount of the withdrawal in February 1997. See attached memo, p. 1-2. This item has been tabled by thr committee. 2. The School Finance Director Requests a General Fund Supplemental Appropriation in the Amount of $11.613 - Approved This amount represents funds included in the surplus that was returned to the county and are 113 obligated for in FY99. See attached memo, p. 3. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 3. The School Finance Director requests the remainin2 unobli2ated $302.032 in school operatine surplus funds be given consideration on the remaining items on the existing list of capital items. See attached memo, p. 3-11. This item is for information only. No action is needed at this time. 4. The Data Processinsr: Director Requests a General Fund Supplemental Appropriation in the Amount of $9.580 - Approved This amount represents a carry forward and is needed to cover an increase to the AS/400 lease payment and to also purchase a laser printer for the finance department. See attached memo, p. 12. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 5. The Juvenile Court Reauests a General Fund Supplemental Appropriation in the Amount of $45.318 - Approved This amount represents additional grant funds received. No additional local funds are needed. See attached memo, p. 13-15. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 6. The Buildin2 Official Requests a General Fund Supplemental Appropriation in the Amount of $296.68 - Approved This amount is requested to be carried forward for a seminar held in June and expenses recognized in the current fiscal year. See attached memo, p. 16. The committee recommends approval. 114 Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 7. The Director of Fire and Rescue Requests a General Fund Suoolemental Aooropriation in the Amount of $101.470.90 - Aooroved This amount represents funds in the fire company reserve that is being requested to be appropriated on an annual basis. See attached memo, p. 17-21. The committee recommends approval. The committee would like this request included in the budget process in the future. Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 8. The Director of Fire and Rescue Requests a General Fund Supplemental Aoprooriation in the Amount of $620 - Approved This amount represents a carry forward for an expenditure paid in this year that should have been charged to last years budget. See attached memo, p. 22. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 9. The Director of Fire and Rescue Requests a General Fund Suoolemental Appropriation in the Amount of $6.500 - Aooroved This amount is needed to cover new employee replacement costs due to several career firefighters vacating their positions. Additional local funds are necessary. See attached memo, p. 23. The committee recommends approval. The committee would like this expense included in the budget process in the future. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye 115 Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 10. The Parks and Recreation Commission is Reouestin2 a General Fund Supplemental Appropriation in the Amount of $321.553 - Approved This amount represents a carry forward and is needed to purchase playground equipment, complete the bikeway project, purchase a Y2 ton pickup and to fund various repair projects. See attached memo, p. 24. The committee recommends approval of $258,053 of this request for the purchase of the playground equipment and the completion of the bikeway project. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 11. The Parks and Recreation Department Requests a General Fund Supplemental Appropriation in the Amount of $897.37 - Approved This amount represents an insurance reimbursement for a claim dated July 7, 1998. It is requested that this amount be placed in line item 7109-5408-000-000 VehicleIPowered Equipment which is where the repair bill was charged. No additiona1local funds are needed. See attached copy, p. 25. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 12. The Director of Plannin2 Requests a General Fund Supplemental Appropriation in the Amount of $209.464 - APtlroved This amount represents a carry forward and is needed for ongoing professional services for Route 37 and the fiscal impact model. See attached memo, p. 26. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 13. The Economic Development Director Requests a General Fund Supplemental 11 Appropriation in the Amount of $5.000 - Approved This amount will be used to develop the EDCs Business Development website with funding being provided by the Winchester-Frederick County Industrial Parks Association. No additional local funds are needed. See attached memo, p. 27-32. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 14. The Discovery Museum Reauests a Generall~und Supplemental Appropriation in the Amount of $49.250 - To Be Included in the FY 2000 Bud2et Process This amount is being requested through the EDC budget. This item was tabled from the August meeting awaiting an operating status verses budgeted status. See attached memo, p. 33-34. The committee recommends that this request be included in the FY 2000 budget process. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request is to be included in the FY 2000 budget process as recommended by the committee. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 15. The Director of the Division of Court Services Reauests a Court Services Fund Supplemental Appropriation in the Amount of $5.000 - Approved This amount represents a carry forward and is needed to fund several unforeseen projects. See attached memo, p. 35-36. The committee recommends approval. Upon motion made by Supervisor Smith, seconded h Supervisor Shickle, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 16. Attached is salary up2rade information from the Sheriff's Department. Re~ional Jail and Fire and Rescue recommended to be sent to the Finance Committee at the last Board of Supervisors meeting. See attached memos, p. 37-81. The committee had no recommendation but made a motion to perform a salary study to be included in the FY 2000 budget for all county departments. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was 11 7 approved for the Sheriff's Department and the Regional Jail retroactive to December 1, 1998. The Fire & Rescue will be done on July I, 1999. The above action was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 17. The Reeional Jail Requests a Jail Fund Budeet Transfer in the Amount 0($8.925 - Approved Two part-time positions were hired in lieu of two full-time positions during this budget year. It is requested that funds be transferred to the part-time line item from the two full-time line items to cover these positions. No additional local funds are needed. See attached memo, p. 82-83. The committee recommends approval. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: The above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 18. The Finance Director reviewed the monthly financial reports for the General Fund, Regional Jail Fund and Landfill Fund for month ending September 30, 1998. See attached memo, p. 84-90. ** For Information Only ** 1. The County Administrator provided information on public officials liability insurance requested at the August meeting. See attached memo, p. 91-94. 2. The committee discussed funding for various organizations included in the EDC budget. This item was tabled from the August meeting. 3. Letter of thanks from Millwood Station acknowledging receipt of the $25,000 donation from the county. See attached letter, p. 95. 4. Letter of thanks from Northern Virginia 4-H Educational Center acknowledging receipt of $10,000 donation from the county. See attached letter, p. 96. 5. Letter of thanks from The Metropolitan Washington Ear, Inc. acknowledging receipt of $100 donation from the county. See attached letter, p. 97. 6. The Clerk of the Circuit Court is returning to the General Fund a $1,500 supplemental appropriation that was approved at a previous Finance Committee meeting. See attached memo, p. 98. BOARD RETIRED INTO EXECUTIVE SESSION 1 1 Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board retired into executive session in accordance with the Code a/Virginia, 1950, as amended, Section 2.1-344, Subsection A (3) & (5) to Discuss Acquisition an Disposition of Real Estate and Industrial Prospect. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board withdrew from executive session. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye DA VI>> REICHART APPOINTED TO WINCHESTER REGIONAL AIRPORT AUTHORITY TO FILL UNEXPIRED TERM OF ALEX THOMPSON Upon motion made by Supervisor Smith, seconded by Supervisor Sager, David Reichart was appointed to the Winchester Regional Airport Authority to fill the unexpired term of Alex Thompson who has resigned due to his travel schedule. This term will commence on December 9, 1998, and expire on June 30, 2000. This is a four year appointment. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye 119 W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD OF SUPERVISORS COMMENTS There were no additional comments at this time. UPON MOTION MADE BY CHARLES W. ORNDOFF, SR, SECONDED BY ROBERT M. SAGER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. a; ./~/ - ' -/( ~es L. Longerbeam -.._~._.__ Chairman, Board of Supervisors J~.I:j- Clerk, Board of Supervisors c. Minutes Prepared By: ~n'6'>l-~ T ~'t ~) Carol T. Bayliss Deputy Clerk, Board of Supervisors