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October 26, 1998 Regular Meeting 081 A Regular Meeting of the Frederick County Board of Supervisors was held on October 26, 1998, at 7: 15 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT: Chairman James L. Longerbeam; Vice Chairman Richard C. Shickle; W. Harrington Smith, Jr.; Charles W. Orndoff, Sr.; Robert M. Sager; Margaret B. Douglas. CALL TO ORDER Chairman Longerbeam called the meeting to order. INVOCATION The invocation was delivered by Supervisor Sager in absence of a minister. ADOPTION OF AGENDA County Administrator Riley asked that Tab C (request from school board) be pulled from the agenda as further discussion was in order before this item is presented to the Board. He further requested that Tab G (VPSA funding) be moved to item number two under County Officials. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the agenda was adopted as amended by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CONSENT AGENDA There were no items for consideration under consent agenda. CITIZEN COMMENTS No one appeared before the Board at this time. MINUTES Supervisor Shickle advised that on page eight of the minutes of September 23, 1998, item number two, his vote should have been in the negative, not Supervisor Sager as indicated in the minutes. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the minutes of September 23 were approved as amended by the following recorded vote: James L. Longerbeam. Aye 08 W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CHARLES R. SANDY. JR. REAPPOINTED TO THE PARKS AND RECREATION COMMISSION Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, Charles R. Sandy, Jr., was reappointed to the Parks and Recreation Commission for a four year term. This term will begin on January 25, 1999 and expire on January 25,2003. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye JOHN R. RILEY. JR.. REAPPOINTED TO THE LORD FAIRFAX DISABILITY SERVICES BOARD Upon motion made by Supervisor Smith, seconded by Supervisor Sager, John R. Riley, Jr., was reappointed to the Lord Fairfax Disability Services Board for a three year term. This term will begin on January 31,1999 and expire on January 31,2002. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye REOUEST FROM FREDERICK COUNTY SCHOOL FINANCE DIRECTOR FOR A SUPPLEMENTAL APPROPRIATION AND BUDGET ADJUSTMENT - WITHDRAWN FOR FURTHER DISCUSSION (TAB C) REOUEST FROM THE ECONOMIC DEVELOPMENT DIRECTOR FOR A SUPPLEMENTAL APPROPRIATION FOR THE SHENANDOAH VALLEY TELECOMMUTING CENTER - APPROVED Economic Development Director June Wilmot appeared before the Board on behalf of this request. She explained the amount being requested was $14,583.33 and it would be for a three year period. Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: James L. Longerbeam - Aye 083 W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye CORRESPONDENCE FROM THE PARKS AND RECREATION DIRECTOR RE: PROPOSAL FROM THE BLUE RIDGE YOUTH SOCCER ASSOCIATION. INC. CBRYSA) - DENIED County Administrator Riley presented this request to the Board. run Spangler appeared before the Board on behalf of this request and explained why this was being presented to the Board. Supervisor Sager had some concerns about these funds being used only for soccer fields at Sherando Park. He asked why other locations such as Bass Hoover could not be given consideration. Mr. Spangler explained that because of everything that is involved with soccer, it is much easier to have everything located at one site. He further advised even if the grant funds are not awarded to Frederick County, the original plans for Sherando calls for the completion of seven soccer fields. He further advised that due to the increase in population in this area, the remaining unfinished fields should be completed. Supervisor Smith moved to approve this request with Supervisor Douglas seconding the motion. The above motion was denied by the following recorded vote: James L. Longerbeam - No recorded vote W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Nay Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Nay RESOLUTION RE: (#021-98) FREDERICK COUNTY GENERAL OBLIGATION SCHOOL BONDS. SERIES 1991 AND 1994. SERIES A - APPROVED Supervisor Shickle inquired as to whether this was the Boards only option. County Administrator Riley replied that was correct. Supervisor Shickle advised that this was not his first option, but ifthat is the only choice, then so be it. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, to approve the resolution authorizing the execution and delivery of a continuing disclosure agreement, use of proceeds certificate and any other necessary or useful tax law documents in connection with the distribution by the Virginia Public School Authority of the net savings realized by the Virginia Public 08 School Authority through the issuance by the Virginia Public School Authority ofits school financing and refunding bonds (1997 resolution) series 1997-1, certain of the proceeds of which refunded Frederick County, General Obligation School Bonds, Series 1991 and Frederick County, General Obligation School Bonds, 1994 Series A; and authorizing any other action necessary to achieve the objectives contemplated hereby: WHEREAS, the Virginia Public School Authority (the "Authority") pursuant a resolution duly adopted on August 13, 1987, as amended and supplemented (the "1987 Resolution") issued, amongst other series, two certain series of bonds designated as "Virginia Public School Authority School Financing Bonds (1987 Resolution) 1992 Series A" (the "1987 resolution Bonds") for the purpose of purchasing general obligation school bonds of certain cities and counties within the Commonwealth of Virginia; WHEREAS, the Authority used a portion of the proceeds of the 1987 Resolution Bonds to purchase certain duly authorized and issued general obligation school bonds of the County of Frederick, Virginia designated Frederick County, General Obligation School Bonds, Series 1991 and Frederick County, General Obligation School Bonds, 1994 Series A (collectively, "Local School Bonds"); WHEREAS, the Authority refunded certain ofthe 1987 Resolution Bonds (the "Refunded Bonds") from a portion of the proceeds of its Virginia Public School Authority School Financing and Refunding Bonds (1997 Resolution) Series 1997-1 (the "Refunding Bonds") issued pursuant to a resolution duly adopted by the Authority on October 23, 1997 (the "1997 Resolution"); WHEREAS, the Authority anticipates delivering to the County of Frederick, its allocable share of the savings realized from the refunding of the Refunded Bonds; WHEREAS, the Authority in effecting the refunding has pledged the Local School Bonds for the benefit of the holders of Bonds issued under its 1997 Resolution; WHEREAS, the Authority is required to assist the underwriters (the "Underwriter") of the Refunding Bonds with their duty to comply with Securities and Exchange Commission Rule 15c2-12 (the "Rule"); WHEREAS, the Authority has requested the County of Frederick, Virginia to execute a Continuing Disclosure Agreement in order for the Authority to assist the Underwriters in complying with the Rule, and; WHEREAS, the Authority has requested the County of Frederick, Virginia to execute a Use of Proceeds Certificate and any other instruments necessary or useful to evidence compliance with the requirements for maintaining the tax-exempt status of the Virginia Public School Authority's bonds; WHEREAS, the Board of Supervisors of the County of Frederick, Virginia considers it to be advisable for the County to fulfill the request of the Authority to execute a Continuing Disclosure Agreement, Use of Proceeds Certificate and other instruments necessary to useful to comply with requirements for maintaining said tax exempt status; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA: 1. Continuing Disclosure Agreement The Chairman of the Board and the County Administrator and such officer or officers as either may designate are hereby authorized to enter into a Continuing Disclosure Agreement in the form presented at this meeting as Exhibit A hereto, containing such covenants as may be necessary 085 in order for compliance with the provisions of the Rule. 2. Documentation Reauired for Tax Law Purooses The officers of the County of Frederick, Virginia are hereby authorized and directed to execute a Use of Proceeds Certificate and any other instruments, including an 8038-G form, (collectively, the "Tax Documents") necessary or useful for evidencing compliance with the requirements for maintaining the tax-exempt status of the Virginia Public School Authority's bonds. 3. Further Actions The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or anyone of them may consider necessary or desirable in connection with the execution and delivery of the Continuing Disclosure Agreement and the Tax Documents and any such action previously taken is hereby ratified and confirmed. 4. Effective Date This resolution shall take effect immediately. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye RESOLUTION (#022-98) RE: HISTORIC COURTHOUSE PRESERVATION ZONE RESOLUTION - NO ACTION WHEREAS, the County of Frederick and City of Winchester are home to the historic courthouse which has served our communities both as a house of justice and an example of classical architecture since the eighteenth century; and WHEREAS, the Commonwealth of Virginia is home to numerous historic Circuit Courthouses which have also served their communities both as houses of justice and examples of classical architecture since at least the nineteenth century; and WHEREAS, said courthouses uniquely symbolize the history of each individual county or city in which they sit; and WHEREAS, the neighborhoods surrounding said courthouses are also home to historic properties and business districts which directly reflect the life of commerce of said courthouses; and WHEREAS, the continued survival and flourishing of said courthouses is directly based on the preservation of said neighborhoods; and WHEREAS, it is appropriate that the Commonwealth permit local jurisdictions which are home to said neighborhoods to apply to the Commonwealth to receive tax relief for said neighborhoods as designated by the applicant jurisdiction; and WHEREAS, it is appropriate that the Commonwealth, upon receipt ofthe application, extend tax relief to property owners and businesses which preserve the historic character of said neighborhoods by maintaining or creating businesses or properties which are consistent with" old and historic" standards; NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby request of the City of Winchester to support the proposed legislation of Historic 086 Preservation Zones in the General Assembly of Virginia. ADOPTED this 26th day of October, 1998. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board elected to take no action on the above resolution. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye MEMORANDUM OF UNDERSTANDING AND COUNTY/STATE AGREEMENT RE: REVENUE SHARING PROGRAM - WARRIOR DRIVE - POSTPONED FOR 30 DAYS County Administrator Riley advised the Board of information he had received this date from Public Works Director Ed Straw snyder with regard to this project. Mr. Strawsnyder conveyed his thoughts on those areas he felt the cost could be reduced, and in some cases, eliminated. Following further Board discussion, it was their consensus that this matter be postponed for thirty days, in order that certain cost figures might be discussed further with VDOT staff. COUNTY RECEIVES GIFT AND MEMORANDUM OF UNDERSTANDING FROM CHINESE DELEGATION VISITING FROM LIQUAN COUNTY County Administrator Riley advised the Board of a gift that is on display in the Board of Supervisors' Meeting Room, received from a delegation that is currently visiting in the United States from LiQuan County. Dr. Vernon Shanholtz, associated with Virginia Tech Extension, is coordinating this U.S. visit. RESOLUTION FROM CITY OF WINCHESTER RE: JUBAL EARLY DRIVE- RECEIVED AS INFORMATION PLANNING COMMISSION BUSINESS: PUBLIC HEARING - CONDITIONAL USE PERMIT #006-98 OF BOYD L. BLOOMER FOR A PUBLIC GARAGE WITHOUT BODY REPAIR. THIS PROPERTY IS LOCATED AT 4784 MARTINSBURG PIKE. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 24-A-9 IN THE STONEWALL MAGISTERIAL DISTRICT - APPROVED Zoning Administrator Eric Lawrence presented this request to the Board noting that staff and planning commission recommended approval with conditions. There was no public input. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith CUP #006-98 of 08'7 Boyd L. Bloomer was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - CONDmONAL USE PERMIT #007-98 OF RICKY LEE PITTS FOR A PUBLIC GARAGE WITHOUT BODY REPAIR. THIS PROPERTY IS LOCATED AT 4445 BACK MOUNTAIN ROAD. AND IS IDENTIFIED WITH PROPERlY IDENTIFICATION NUMBER 58-1-1 IN THE BACK CREEK MAGISTERIAL DISTRICT - APPROVED Planner II Mike Ruddy presented this request to the Board noting approval by staff and planning commission with conditions. There was no public input. Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, CUP #007-98 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - CONDITIONAL USE PERMIT #008-98 OF MEADE'S FAMILYDA YHOME. SUBMITTED BY WINONA M. CLARK. FORA DAY CARE FACILITY. THIS PROPERTY IS LOCATED AT 150 TWINE LANE. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 26-A-34A IN THE GAINESBORO MAGISTERIAL DISTRICT (TABLED BY PLANNING COMMISSION) PUBLIC HEARING - REZONING APPLICATION #012-98 OF THOMAS A. GROVE. SUBMITTED BY PAINTER-LEWIS. P.L.C. TO REZONE 6.008 ACRES FROM RA (RURAL AREAS) TO ML (LIGHT INDUSTRIAL). mIS PROPERTY IS LOCATED ON THE soum SIDE OF ROUTE 645 (AIRPORT ROAD) NEAR mE WINCHESTER REGIONAL AIRPORT. AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 64-A-39 IN THE SHAWNEE MAGISTERIAL DISTRICT - APPROVED Assistant Planning Director Evan Wyatt, presented this request to the Board. There was no public input. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, rezoning application #012-98 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye ,O~8,.8 PUBLIC HEARING - REZONING APPLICATION #013-98 OF CURTIS L. BRAITHWAITE. SUBMITTED BY EBERT AND ASSOCIATES. TO REZONE 38.867 ACRES FROM RA (RURAL AREAS) TO RP (RESIDENTIAL PERFORMANCE). THE PARCELS ARE LOCATED AT 263 AND 261 SUNSET DRIVE. AND ARE IDENTIFIED WIm PROPERlY IDENTIFICATION NUMBERS 65-1-B AND 65-1-Bl IN THE STONEWALL MAGISTERIAL DISTRICT - WImDRAWN PUBLIC HEARING - REZONING APPLICATION #014-98 OF GREGORY INVESTMENTS TO REZONE.149 ACRES (6.502 SOUARE FEET) FROM RP (RESIDENTIAL PERFORMANCE) TO B2 (BUSINESS GENERAL). THIS PROPERlY IS LOCATED AT mE INTERSECTION OF AYLOR ROAD (ROAD 647) AND DOUBLE CHURCH ROAD (ROUTE 641) ON mE WEST SIDE OF AYLOR ROAD AND ALONG 1-81. AND IS IDENTIFIED WITH PROPERlY IDENTIFICATION NUMBER 75-A-51 IN THE OPEQUON MAGISTERIAL DISTRICT - APPROVED Assistant Planning Director Evan Wyatt presented this request to the Board noting that staff and planning commission recommended approval with conditions. There was no public input. Upon motion made by Supervisor Sager, seconded by Supervisor Shickle, rezomng application #014-98 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye PUBLIC HEARING - UPDATE OF THE 1999-2000 FREDERICK COUNTY SIX YEAR PLAN FOR SECONDARY HIGHWAYS AND SETTING BUDGET PRIORITIES FOR FISCAL YEAR 1999-2000 THROUGH 2004-2005 - APPROVED Planner II Mike Ruddy presented this plan to the Board. Supervisor Shickle asked if Jubal Early Drive was contingent upon receiving like approval from the City of Winchester. Mr. Ruddy replied that was correct. Resident Engineer Jerry Copp, of Virginia Department of Transportation, appeared before the Board to address various issues and questions of the Board. Supervisor Shickle inquired about funding priorities and in particular the funds that had been set aside for the Jones Road Project, inasmuch as this project was removed from the list. Mr. Copp advised Supervisor Shickle that project ranking is left up to the Board. Supervisor Sager expressed his displeasure with the ranking of Aylor Road construction. His understanding is that nothing is scheduled for this road until the year 2003. He explained that if this is the situation he does not know why Aylor Road is even on the schedule, 089 Mr. Copp explained to the Board that his department has been involved with Warrior Road for over a year, and the Board still has not made a final decision, and until this is decided, nothing further can be done with Aylor Road. There was no public input. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the County Six Year Plan for Secondary Highways together with the Budget Priorities for Fiscal Year 1999-2000 through 2004-2005 was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Nay Richard C. ShicIde - Aye Charles W. Orndoff, Sr. - Aye OTHER PLANNING ITEMS: MEMORANDUM RE: SOUTHERN FREDERICK LAND USE STUDY WORKSESSION - SCHEDULED FOR DECEMBER 9. 1998 PRIOR TO REGULAR BOARD MEETING COMMITTEE REPORTS: PERSONNEL COMMITTEE REPORT The Personnel Committee met on Tuesday, October 20, 1998, with the following members present: Margaret Douglas, Chairman, Harrington Smith, Michael Foster, Robin Damico, John R. Riley, Jr., Lauren Carrier and Ann Kelican. Susie Pontiff was absent. 1. Reauest from the Commonwealth's Attornev for a Salarv Adjustment and a Ranl!:e Reclassification - Approved Commonwealth's Attorney Lawrence Ambrogi appeared before the Committee and requested a salary adjustment and range reclassification for two positions in his department. A supplemental appropriation in the amount $9576 ($7200 Salary and $2376 Fringes) would be needed to fund the salary adjustment for the Assistant Commonwealths Attorney position. The reclassification of the Investigator/Administrator is a range change only and will not require additional funding. The Committee recommends approval of this request. (See Attachment A) Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. ShicIde - Aye Charles W. Orndoff, Sr. - Aye 2. Reauest from Plannine and Development Director to Fill Vacant Position - Approved Planning Director Kris Tierney appeared before the Committee and requested approval to fill a vacant Planner position in his department. This is a budgeted position and will not require 09 additional funding. (See Attachment B) Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 3. Review from Re&ional Jail Suoerintendent to Reclassifv and Fill a Vacant Food Manaeer Position - Approved Regional Jail Superintendent Fred Hildebrand appeared before the Committee and requested approval of a range reclassification for the Food Manager position from a Range 12 ($20565 - $30386) to Range 19 ($28934 - $42754) and approval to fill said position. Funds are available in the Regional Jail budget to fund this request and no additional County funds are needed. (See Attachment C). Superintendent Fred Hildebrand appeared before the Board to explain his request, and in doing so, he advised the Board that he has had difficulty in keeping this position filled, due in part, to the current salary range. He further explained that the current salary is only part of the "big picture". He further explained that he feels the level of responsibility that this position is charged with has also had an impact on why he cannot keep the position filled. Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 4. Parks and Recreation Director Request to Fill Vacant Positions - Approved The Committee reviewed a memorandum from Jim Doran, Parks and Recreation Director to fill two vacant Program Supervisor positions. These are budgeted positions and will not require additional funding. (See Attachment D) Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, the above request was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye 5. Reauest for Salary AdjustmentslRanl!:e Reclassification for Staff at the C-F-W 091 Re~ional Jail. the Sheriff's DeDartment and the Fire and Rescue DeDartment - Referred to Finance Committee for Their Review and Recommendation Supervisor Douglas moved for approval with Supervisor Smith seconding the motion. Sheriff Bob Williamson, Jail Superintendent Fred Hildebrand, and Fire and Rescue Director Gary DuBrueler appeared before the Committee and requested approval of their proposal to adjust the salary scales and increase the salaries of their respective employees accordingly. All three of these department directors cited the recruitment and retention of qualified staff, in competition with surrounding jurisdictions, as the reason for this proposal. Each also stated that funds will be available in their current budgets to fund the proposal from an effective date of January 1, 1999 through June 30,1999. The approximate cost to fund this proposal, excluding fringes in the upcoming fiscal year budget (1999-2000) would be: Sheriffs Department $199422, CFW Jail $128500 and Fire & Rescue $40/45000. The Committee recommends approval of these proposals. (See Attachment E) A lengthy discussion followed between Board members, Sheriff Bob Williamson, Jail Superintendent Fred Hildebrand and Fire and Rescue Director Gary DuBrueler about current wages, positions and why positions are being vacated to go else where for better pay the Board. The above motion was denied by the following recorded vote: James L. Longerbeam - Nay W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Nay Chairman Longerbeam suggested that this request be sent to the finance committee at their next meeting. Fellow Board members concurred with this suggestion. The other Board members agreed. BOARD OF SUPERVISORS COMMENTS Supervisor Smith congratulated Economic Development Director June Wilmot on being selected BPW Woman of the Year. Chairman Longerbeam endorsed Supervisor Smith's remarks. Supervisor Shickle asked about the final report on the Impact Study, when would it be made available to the Board. Supervisor Shickle advised the Board of calls he has received from residents living in The Summit who are concerned, and have questions about the current situation at the Summit. Most of their concerns deal with the correspondence they have received from the Chancery that was appointed :0"9. by the Judge of the Circuit Court. BOARD RETIRED INTO EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Shickle, the Board retired into executive session in accordance with the Code of Virginia, 1950, as amended, Section 2.1-344, Subsection A, (5) to Discuss an Economic Development Industrial Prospect. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD WITHDREW FROM EXECUTIVE SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board withdrew from executive session. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, the Board reconvened into regular session and certified nothing other than what was noted as reason for going into executive session was discussed. The above motion was approved by the following recorded vote: James L. Longerbeam - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Robert M. Sager - Aye Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. 093 ames L. Longerb. am Chairman, Board of Supervisors Minutes Prepared By: h J.~ ~ J ) ~j"..~ J "I II)!, l.-O..,J~ Carol T. Bayliss Deputy Clerk, Board of Supervisors